Agenda 09/13/2011 Item #16E 691/13/2011 Item 16.E.6.
EXECUTIVE SUMMARY
Recommendation to terminate Contract No. 08 -5034 "Tee Shirts" with North
Coast Imagewear, Inc. (approximate annual spend $40,000).
OBJECTIVE: To terminate an agreement under which tee shirts were to be cost
effectively procured to recognize participants in Parks and Recreation and other
County departments and programs.
CONSIDE_RATtONS: The County publicy advertised Invitation to Bid 08 -5034 on
December 27, 2007. Notices were sent to sixty (60) firms; eight (8) responses
were received and an award was issued to North Coast Imagewear, Inc., on May
13, 2008 (Item 16.D.16). The County spent approximately $40,000 annually with
that vendor.
Over the course of the past year, there have been numerous complaints by
Parks and Recreation and Coastal Zone Management staff to, and about, North
Coast Imagewear for not fulfilling contract requests. This past summer shirts
were delivered after camps started, with incorrect colors and sizes delivered, or
in some instances, no deliveries. On July 25, 2011, Purchasing staff attempted
to contacted the President (see attached letter) to discuss those concerns and
request that the issues be remedied. Phone calls were also made to the
vendor's president on July 29, 2011 and August 3, 2011, but they went
unretumed.
On August 5, 2011, the Purchasing Department mailed a certified letter to the
vendor notifying of the County's "intent to cancel the contract for convenience" in
accordance with the terms and conditions of the Purchase Order. (See attached
letter)
Staff requests the Board's approval to terminate contract 08 -5034 "Tee Shirts"
with North Coast ,Imagewear, Inc. Until a new contract can be secured, staff has
requested pricing and will purchase shirts from Screen Printing Unlimited
(Uniform Purchase Contract No. 09- 5126), another vendor under contract with
the County.
FISCAL IMPACT; Prices provided by Screen Printing Unlimited is comparable
to North Coast Imagewear; funds are allocated in department budgets for
programs.
LEGAL CON§10ERATIONS: This item has been reviewed and approved by
the County Attorney's Office, is legally sufficient for Board action and only
requires a majority vote for approval --SRT.
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.9/13/2011 Item 16.E.6.
GROWTH MANAGEMENT IMPACT: There is no growth management impact
associated with this Executive Summary.
RECOMMEND 10_N: That the Board of County Commissioners terminates the
current contract with North Coast tmagewear Inc. and authorizes staff to make
future purchases through Screen Printing Unlimited (Uniform Purchase Contract
No. 09- 5126) until that contract expires or a new solicitation is issued and
awarded.
Prepared by; Kerry Runyon, Regional Manager, Parks and Recreation
Joanne Markiewicz, Acquisition Manager, Purchasing Department
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9/1312011 Item 16.E.6. .
n COLLIER COUNTY
Beard of County Commissioners
Item Number: 16.E.6.
Item Summary: Recommendation that the Board terminate contract 08 -5034 Tee Shirts
with North Coast Imagewear, Inc. (approximate annual spend $40,000).
Meeting Date :, 9/13/2011
Prepared By
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
8/15/2011 1:07:16 PM
Submitted by
Title: Manager Purchasing Acquisition,Purchasing & Gene
Name: MarkiewiczJoanne
8/15/2011 1:07:18 PM,
Approved By
Name: SmithKristen
Title: Administrative Secretary,Risk Management
Date: 8/15/20113:33:35 PM
Name: MarkiewiczJoanne
Title: Manager Purchasing Acquisition,Purchasing & Gene
Date: 8/16/20118:00:59 AM
Name: RunyonKerry'
Title: Regional Manager- Parks & Recreation,Parks & Recreation
Date: 8/16/2011 10:19:00 AM
Name: CarnellSteve
Title: Director - Purchasng/General Services,Purchasing
Date: 8/22/20117:41:04 AM
Name: RunyonKerry
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9/13/2011 Item 16.E.6.
�1 Title: Regional Manager —Parks & Recreation,Parks & Recreation
Date: 8/31/20119:11:23 AM
Name: PriceLen
Title: Administrator - Administrative Services,
Date: 8/31/20113:09:09 PM
Name: TeachScott
Title: Deputy County Attomey,County Attorney
Date: 8/31/20114:14:44 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 9/1/201111 :10 :31 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 9/2/20113:13:52 PM
Name: OchsLeo
Title: County Manager
Date: 9/3/2011 11:10:06 AM
I
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C
od city
Savim awn
Purchmrp
7/25/11
Mr. Tracy A Piehl, President
North Coast Imagewear, Inc
610 W. Sheridan Street
Petoskey, Michigan 49770
FAX: 231 - 348 -2015
Telephone: 231 - 347 -3016
Email: tracy @ncimagewear.com
Re: Contract 08 -5034: Printed T -Shirts
Mr. Piehl:
9/13/2011 Item 16.E.6.
Sent via facsimile and Email
I have received a number of complaints from key staff members of the Parks and Recreation and Coastal
Zone Management departments regarding the service performed by your company over the past six
months. More specifically, the documentation includes:
• Orders placed by staff with specific colors: some orders not fulfilled with that color request and
color update information not discussed with Collier County staff,
• Orders placed with specific delivery dates identified: some orders not shipped at all; some orders
not shipped at the time agreed to, and some orders shipped after the event began with no
communication to Collier County staff, and
• Email and phone calls not returned to Collier County staff at all, or not in a timely manner.
11—N Mr. Piehl, your contract with the County was extended thorough May 12, 2012, with a price increase
accepted by the County. The County is very disappointed in the performance of North Coast Imagewear
in the fulfillment of all of order placed the past two summer camp seasons and with the Coastal Zone
Management office.
I am requesting that you provide me with your perspective by Friday, July 29th, 2011 (close of business),
so that I may consider all of the facts before making a final decision on the continuation of your contract
with Collier County. Please provide your information to me in writing.
Respectfully,
al
Markiewicz, cquisition Manag r
Email: ioannemarkiewicz(cDcolliergay.
Telephone: (239) 252 -8975
FAX: (239) 252 -6480
C: Steve Camell, Purchasing and General Services Director
Kerry Runyon, Regional Manager, Parks and Recreation
PudiasN Dep3tnW• 3327 Tamiami Trail East - Naples, Florida 34112.4901 • www.colliergov.nettpurchasing
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Aug. 5. 2011 7:56AM
co or city
AdmtrlV aWe Servim t)ivlslon
lurc,aft
8/5111
Mr. Tracy A. Piehl, President
North Coast Imagewear, Inc
610 W. Sheridan Street
Petoskey, Michigan 49770
FAX: 231- 348 -2015
Telephone: 231 - 347 -3016
Email: tracy@ncimagewear.com
Re: Contract 08 -5034: Printed T- Shirks
Mr. Piehl:
No. 0178 P. 1
9/13/2011 Item 16.E.6.
Sent via facsimile and Email
and Certified Mail
As per the provisions of Section 18 of the County's Purchase Order Terms and Conditions, the County
intends to terminate the contract for convenience. This act -ion shall be effective upon Board approval on
September 13, 2011. This letter shall serve as the required notice.
is. Termination
This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for
breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has
provided VENDOR with notice of such breach and VENDOR has failed to cure within 10 days of
receipt of such notice.
I have attempted to make contact with you in writing and by voice on the following dates:
• Email and FAX on July 25,2011: FAX confirmation was received;
• Telephone and Voice Mail on July 29 "', 2011 at 2PM; and
• Telephone and Voice Mail on August 3`d at 10AM.
To date you have not attempted to correspond with the County, and therefore, I will recommend contract
termination to the Board of County Commissioners at their next meeting on September 13, 2011. Please
submit any outstanding invoices within thirty (30) days of the date of this letter for payment.
Should you have any Further questions, please contact me.
Respectfully,
t ,
k
Markiewicz, A isitians Manage
Email: loan nemarkiewicz collier ov.
Telephone: (239) 252 -8975
FAX: (239) 252 -6480
C: Steve Carnell, Purchasing and General Services Director
Kerry Runyon, Regional Manager, Parks and Recreation
Connie Murray, Clerk of the Courts Finance Division
Pm1=rq Dpparhrenl - 3327 Tandrri Trail East -
Fbrida34112 -4901• Wmy.0At(90VAWWCh6Skrg
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