Agenda 09/13/2011 Item #16D39/13/2011 Item 16.D.3.
EXECUTIVE SUW6RY
Recommendation to-approve and ratify staff's Zero Dollar Time Extension Change
Order for Professional Engineering Services with Atkins (previously known as
PBS &J) to Work Order No. 4600100227 in order to process final invoice for work
completed for "Clam Pass/Bay Estuary ".
OBJECTIVE: To pay final invoice for work completed under Work Order No.
4500100227 for "Clam Pass /Bay Estuary".
CONSIDERAT QNS: Collier County entered into Contract No. 07 -4153 with PBS &J on
October23, 2007'for " Professional Engineering Services ". On May 9, 2008, the County
issued PBS &J a Notice to Proceed to provide professional guidance, preparation of
project documentations, respond to peer review comments and expert review of project
information for Clam Pass and Bay Estuary using Work Order No. 4500093973. On
October 13, 2008, .due to changes to the finance system this Work Order was changed
to Work Order 4500100227.
Atkins submitted an invoice from November 1, 2010 to July 31, 2011 for professional
services rendered. Upon review of invoice staff discovered the Work Order had expired
due to the date stipulated in the Notice to Proceed of November 15, 2010. Due to the
confusion as to the expiration date, the invoice for services rendered by Atkins for
November 1, -2010 through July 31, 2011 remains outstanding. Approval of this zero
dollar time extension Change Order will allow processing of Atkins final invoice for work
completed.
FISCAL IMPACT: The balance of work order 4500100227 is $50,676.25. The final
payment will be $42,530.30. Funds are budgeted in TDC Beaches Fund (195) under
project 90060 Clam Pass Ebb Tide Study.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management
Plan related to this action.
LEGAL CONSIDERATIONS: The County Attorney's Office is providing an "after the
fact" review of staff's prior extension of the referenced work orders. The Board is
authorized to determine the validity of equitable claims such as quantum meruit and
determine that the relief sought equitably reflects the fair value of the work performed
and furnished to the County, for which the County has benefited, and approve and ratify
the extension of the Work Orders and authorize any remaining payment owed to the
vendor. This item requires majority vote and is legally sufficient for Boat action. - CMG
RECOMMENDATION: To approve and ratify staffs Zero Dollar Time Extension
Change Order for Professional Engineering Services with Atkins (previously known as
Packet Page 2566-
9/13/2011 Item 16.D.3.
PBS &J) to Work Orders No. 4500100227 in order to process final invoice for work
completed for "Clam Pass /Bay Estuary ".
PREPARED BY: Gail Hambright, CZM
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9/13/2011 Item 16.D.3.
COLLIER COUNTY
Board of County Commissioners}
Item Number: 16.D.3.
Item Summary: Recommendation to approve and ratify staff's Zero Dollar Time Extension
Change Order for Professional Engineering Services with Atkins (previously known as PBS&J) to
Work Order No. 4500100227 in order to process final invoice for work completed for "Clam
Pass /Bay_Estuary"
Meeting Date: 9/13/2011
Prepared By
Name: HambrightGail
Title: Accountant,Coastal Zone Management
8/12/2011 12:42:39 PM
r
Submitted by
Title: Accountant,Coastal Zone Management
Name: HambrightGail
8/12/2011 12:42:41 PM
Approved By
Name: McAlpinGary
Title: Director - Coastal Management Programs,Coastal Zon
Date: 8 /15/20119:58:54 AM
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 8/16/20113:52:44 PM
Name: WoodLyn
Title: Contracts Specialist,Purchasing & General Services
Date: 8/18/20113:00:26 PM
Name: CarnellSteve
Title: Director - Purchasing/General Services,Purchasing
Date: 8/19/2011 11:52:22 AM
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Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 8/29/2011 12:07:13 PM
Name: RamseyMarla
Title: Administrator, Public Services
Date: 8/29/201.1 12:41:36 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 9/1/2011 2:59 :46 PM
Name: FinnEd
Date: 9/2/20113:13:01 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 9/6/20113:21:09 PM
Name: OchsLeo
Title: County Manager
Date: 9/6/20113:56:19 PM
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9/13/2011 item 16.D.3.
9/13/2011 Item 16.D.3.
CoMr Coun*7
Purchasing Department
Aarnn=at1--- Serves DVIS=4 Change Modification Form
roer Modification
odification
ECcrtract Ct,ance Request Work C.,
Sav Bypassir'g..
Contract #-O -z'1113- Mod;r: 4 Puivvom rder #:45-100227 Project Name: Ciar
Project #: 195 -90023 Project Manager: Gary Department: Ccastai Zone Contractor/Firm Name: Atkins
MoAmin Manaae-nent
-Fc -P-J;
loriginai Coritracctffiori< Urcer Amount
$ 25.05000
— , - , t, - _' �
Oncina! BCC Approval -'late.* Agenda fterr 1
Icurrant EC!-'- Approved Amount
S 194,750,00
7127110 ' 6D5
Last BCC Approvai Date Agenda itern # I
i
.
Current ContractfWor#� Order Amount
$ 194, 750 00
1
,'Dollar A 77,; o u n t o f this Chan c e
so. co
577 45%
Total Change from Original Amount
Revised New Con' cmct/Work Order Total
S 1947 50, 30 1 L
0 30%
Change from, Current BCC Approved Amount
nLIML112tiVe Chances
5194 700 1 1
0, 0 0 %
Chance from CurrentATOL,-it
Completion Date, Description of the Task(s) Change, and Rationale for the Change
-!udes tl)!s
Oricinal notice to proceed I-2S-, ZiPOMVEtl com ipietion date: Rev!sed cornpietion cat e on-
criange`�
corriDiefior. datei 11,15110 11, 1 5120 1. 0 t`/ ,�L-, � 1
=Xcla,n why -leton was
7i�urnber —of cays id'�-e—d(—if y ac:di4,;crz1 devs are needed rcetalied)speCifilc,: WOrK com.;
Ile Meigr-Lerec
ex tension mus, a*Ltacn current i delaye�- cue I,-- permittrig delays cy the rea�-I;atory 20A-rcle-" CaL�se-
insurance zerfficcate(s) fi-OM SAP Publ;c convert' of the Pehcan B2Y r-onirrunity
or outair, from vendor,':
—7-
e!e "ask"s, tner isoec;-q,
I new *2S,Kf
Provide a detailed and specific explanation of the requested --hange(s) to the task(s): s his is a tirre extensi--n
—cLest. Nc --narges a,e mace zo tas<f-S'
::1rovide detailed rationale fo-t the -equesled cnange: -rcie:..
-v
Provide explana"10V Why -�nznce 'Was rot anticipazed in originzi scope Of worw
4. Describe the impact if this change iq- not processed: rz
S,2e_-�fC 'A'ale' 4:, C; Z M F,
'Reviewed by,
y o 3 a 'wont Sp e a i i -q
Purchasing ProfessionakS Name,
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Type of Change, Modift-ation
1, Planned I EEiect;vc
4. Cor'ectjcr of error� z)
UnfCreseen
7l
value adnec .
Qu3rti o", once aoluSi? ,ent
S crieouie --��L� stmen
_
Change Requested By
:tie I : Gary M✓Amm. CZM Di,,4-cfor
--
---- --------- 77
'Reviewed by,
y o 3 a 'wont Sp e a i i -q
Purchasing ProfessionakS Name,
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9/13/2011 Item 16.D.3.
L
CHANGE ORDER #4 TO VVORKORDER 44410()22?
FROM* coastal Zone Management
Adkins - ()I r-_St Tainiarn"i Trail
5300 W� C,-,-Pr,-Ss Streit 33 Ea,
sui-c: :00 Silt:: I G-
np. 7l0 rid
a p I e s. F I k) r i d a
a " ,60'7
Cara Ba,, 1
Acce�ITCCJ; r'Y
K; I ns
% $ p.
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Order No..
N-lay 19. 20 11
(--' n anu�� Order N' 4
Change Order Description:
-ti n '--r j
Additior-i'l timc 01 -v, Inc aide-d to th�,, Work Order fo. I
. S I'D
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Original a,�-ee -ni ao.un I .......... ..... .... ...................
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Chxges ...... ....... ..........
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Revised .fig reemenz.4 mount ............................. ...............................
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0i`,--T.na` contraCl tirne i- calteridard,1"
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aa: ays t!
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This cllajjo ord r "ir"'c' i. �... ...............................
Revised Contract Time in svorAinq days ...... ......
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