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Agenda 09/13/2011 Item #16C 4110'1 r 9/13/2011 Item 16.0.4. EXECUTIVE SU1tMARY Recommendation to approve and ratify staffs extension of Work Order No. 4500106888 with Q. Grady Minor & Associates, P.A., to process the consultant's final invoice of $2,542.68 for work + ompleted on the Roost Road Water Main Interconnect. (,?BJE�TIVE: That the Board of County Commissioners (Board) approve and ratify Staffs authorization of a time extension to an expired Contract and Work Order. CONSIDERATION& Collier County entered into Contract No. 06 -3969 with Q Grady Minor & Associates, P.A., on September 26, 2006, for Fixed Term Professional Engineering Services. This Contract expired on September 25, 2010. Work Order No. 4500106888 for $26,750.00 was issued on May 5, 2009, while the Contract was still in effect. The preliminary design of this project progressed to the point where the acquisition of an Access Agreement with Florida Power and Light (FP &L) was identified as a requirement to complete the water main installation. The project .was idled while the underlying property owner completed bankruptcy proceedings, and FP &L determined that they were in a sufficient position to enter into the Access Agreement with the County Water and Sewer District. That Agreement was approved by the Board at its meeting on March 22, 2011, as Agenda Item 16C 1. These activities delayed completion of the water main, which was completed and placed into service on April 27, 2011. Staff issued a Change Order on April 19, 2011 to extend the Work Order to June 2, 2011, but the extension was not done prior to the expiration of the work order. The consultant has successfully completed the work to the County's benefit. Staff recommends that the Board approve this Change Order for the time extension to enable Finance to process the associated invoice. FISCAL IMPACT: The fiscal impact of this action, is $2,542.68, which is the unpaid invoice amount on Work Order No. 4500106888; these costs are included in the current work 'order amount. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAL CONISIDERATIONS: The County Attorney is providing an after - the -fact review of staff s prior extension of the referenced Work Order. The Board is authorized to determine the validity of equitable claims such as quantum meruit, and determine that the relief sought equitably reflects the fair value of the work performed and furnished to the County, for which the County has benefited, and approve and ratify the extension of the Work Order and authorize any remaining payment owed to the vendor. —CMG REC0ILNDATION: That the Board of County Commissioners, as Ex- officio the Governing Board of the Collier County Water -Sewer District approve and ratify staff s extension of Work Order No 4500106888 with Q. Grady Minor & Associates, P.A., to process the consultant's final invoice of $2,542.68 for work completed on the Roost Road Water Main Interconnect. Prepared By: Mark J. Sunyak, P.E., Principal Project Manager, Public Utilities Division Packet Page - 2133- 9/13/2011 Item 16.C.4*. n COLLIER COUNTY Board of County Commissioners Item Number: 16.0.4. Item Summary: Recommendation to approve and ratify staff's extension of Work Order No. 4500106888 with Q. Grady Minor & Associates, P.A., to process the consultant's final invoice of $2,542.58 for work completed on the Roost Road Water Main Interconnect. Meeting Date: 9/13/2011 Prepared By Approved By Name:- WardKelsey Title: Manager - Contracts Administration,Purchasing & Ge Date: 8/12/20113:45:49 P1V1 Name: ChmeiikTom Title: Project Manager, Principal,Public Utilities Engine Date: 8/15/2011 -11 :33:17 AM Name: HapkeMargie Title: VALUE MISSING Date: 8/15/2011 11:47:23 AM Name: Widesfiom Title: Director - Operations Support - .PUD,Utilities Fina Date: 8/18/2011 11:41 :33 AM Name: MottToni Title: Manager - Property Acquisition & Const M,Facilitie Date: 8/19/2011 11 :07:04 AM Name: CarnellSteve ,Title: Director --Purchasing/General Services,Purchasing Date: 8/19/2011 11:14:51 'AM Name: YilmazGeorge Title: Director - Wastewater,Wastewater j i Packet Page -2134- 9/13/2011 Item 16:C.4. Date: 8/25/20118:14:25 AM Name: GreeneColleen Title: Assistant County Attorney,County Attorney Date: 8/26/201111:03:17 AM Name: UsherSusan Title: Management/Budget Analyst, Senior,Office of Manage' Date: 9/l /2011 2:07:23 PM Name: UsherSusan Title: Management/Budget Analyst, Senior,Office of Manage Date: 9/1/20112:08:5 1, PM Name: Klatzkow3eff Title: County Attorney, Date: 9/1/20112:56:55 PM Name: OchsLeo Title: County Manager Date: 9/2/2011 12:04 :23 PM �1 Packet Page - 2135 Coger Coin Aci r ve,avow Dvw► n Purchasing ❑ Contract Change Request Contract #:06 -3968 [..Project #: 71050.1 1 PM: Diana Dueri Original ContractlWork Order Amount Current BCC Approved Amount Current Contract/Work Order Amount Dollar Amount of this Change Revised. New Contract/Work Order Total Cumulative Chanqes - - 9/13/2011 Item 16.C.4. Purchasing Department Change Modification Form ® Work Order Modification fork Order #:4500106888 1 Project Name: Roast Road Water Main rtment: PUPPMD I Contractor /Firm Name: Q. Grady Minor 50110 Original BCC Approval Date; Agenda Item # Last approved completion date: Revrsed completion date (includes this 6/2/10 change): 6/2/11 Last BCC Approval Date; Agenda Item # Explain why add itionai days are needed (detailed /specific): Additional days are needed extension, must attach current $t li3.t7's 0.00% Change from Original Amount 50.00 0.00% Change from Current BCC Approved Amount $0:00 0.00% Change from Current Amount F-- Completion Date, Description of the Task(s) Change, and Rationale for the Change Original notice to proceed completion date: 9 /30 /09 Last approved completion date: Revrsed completion date (includes this 6/2/10 change): 6/2/11 Number of days added (if Explain why add itionai days are needed (detailed /specific): Additional days are needed extension, must attach current to be able to process the payment requests of the design Engineer, insurance certificate(s) from SAP or obtain from vendo!J._36 5 ❑ Add new task(s) ❑ Change task(s) Delete task(s) Other (specify): time extension 0 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): -! Tasks are not being modified. This zero dollar change order is to increase 365 days to final completion of the above project. This is due to delays in finalizing the easements. 2. Provide detailed rationale for the requested change: During the process of obtaining the easements, the owners of the properties involved in the project went Bankruptcy and the construction portion was delayed. 3. Provide explanation why change was not anticipated in original scope of work: Could not anticipate the bankruptcy issued from the owners of the properties. 4. Describe the impact if this change is not processed: The consultant cannot be compensated for the work that has been already completed and the record as -built drawings will be provided to the County upon payment approval. � I Type of Change / Modification -� - - -- - 1_ Planned / Elective 0 2. Unforeseen conditions /circumstance _ ❑ 3. Quantity or price adjustment L ❑ 4. Correction of error(s) ❑ 5. Value added I ❑ 6. Schedule adjustment _ Change Requested By ❑ Contract_ or /Consultan_ t _owner _ _ ❑ Usin De artment Desion Professional ulato A enc (s eci _�_ ❑ Other s ecifv : - Purchasing Professional Participated in Negotiation of Ghange / Modification: _ Yes ® No _ Packet Page -2136- T i CHANGE WER TO WORKORDER TO: Q. Grady Minor & Associates 3800 Via Del Rey Bonita Springs, FL 34134 Roost Road Water Main Interconnect 9/13/2011 Item 16.C.4. FROM: PUPPMD 3339 Tamiami Trail E Suite 303 Naples, FL 34112 Project Number: 71050.1 Work Order dated May 5, 2009 PO 4500106888 CO #2 t March 15, 2011 Change Order Description: i 1 i This zero dollar change order is to inc ase 365 days to final completion of the above project. This is due to delays in finalizing the ei sements. Original agreement amount ................ ...................... .....................$26,750.00 Sum of Previous Changes ..................... .............................$0 This Change Order No. 1 Amount .(add or subtract )........ ..................$0 Revised Agreement Amount ...........I .. ..................... .....................$26,750.00 Original contract time in calendar days ............... ............................135 days r .djusted number of calendar days due o previous change orders ..............245 days This change order adjusted time is.... ................ ............................365 days Revised Contract Time in working d ................ ............................745 days as Original Notice to Proceed date ................. ............................... May 19, 2009 Completion date based on original con act time ......................... September 30, 2009 Completion date based on time extensi_ n letter ..................... September 30, 2009 Revised completion date due to change order(s) ......................... June 2, 2011 i Your acceptance of this change order shall constitute a modification to our Agreement and !. will be performed subject to all th same terms and conditions as contained in said Agreement indicated above, as fully g s if the same were repeated in this acceptance. The adjustment, to this Agreement shall co stitute a full and final settlement of any and all claims arising out of, or related to, the change et forth herein, including claims for impact and delay costs. Prepared by: Date:_s Diank . D}u�ri, PMP, P ject Manager Accepted by, 14111 arnd W. Schmitt, P.E. Q. Grady Minor Approved by: Mark J. Project Manager Packet Page -2137- Date ' li I It Date: ! �' 9/13/2011 Item 16.C.4. Packet Page -2138- A+C+C7►RC3' 9/13/2011 Item 16.C.4. CERTIFICATE OF LIABILITY INSURANCE OP ID. MY DATE (MM1DWYYYY) 03/30/11 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATP /E OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(si. PRODUCER 238 -261 -6116 NAM£ CT Dawson of Florida; Naples PNONE ax 6609 Willow Park Drive 239 - 261 -2803 Imo, u�I. Naples, FL 34109 ADDRESS: RELSS: Steven C. Sueltel PRODUCER — M R ,�QGRAD -2 _ -- INSURERS AFFORDING COVERAGE _ NAIC p INSURED Q, Grady Minor 8. Associates^ INsuRER.A:FCCI Commercial Insurance Co. 33472 3800 Via Del Rey INSURER a: Landmark American Insurance 3_3138 Bonita Springs, FL 34134 INSURER C: - INSURER D : INSURER E: INSURER F 7 I THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED-ASOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS IL R TYPE OF INSURANCE A60 POLICY NUMBER POLICY FF MID POLICY .MM![>OlYWY LIMITS GENERALLIABILITY EACH OCCURRENCE S A T COMMERCIAL GENERAL LIABILITY X L0005673 04105/11 04/06/12 PREMISES Ee RTE0t�— occurrence) _1,000,00 1OOr�0 CLAIMS -MADE O OCCUR _ MEDIC -XP (Arty one person _S }( Contractual Lfab. PERSONAL a ADV { NJURY $ 1,000,00 NERALAGGREGATE PRODUCTS - COMPIOP AGG S 2,000,00 S 2,O00,DO L AGGREGATE LIMIT APPLIES PER: [GIIGE POLICY FX7 , PRO- I LOG AVTOMOWLE LIABILITY COMBINED SINGLE LIMIT S 1,000,00 A X ANY AUTO ICAOO1JB$06 04105111 04/05/12 (Ea accident) BODILY INJURY (Per person) Is T N ALL OWNED AUTOS BODILYINJURY - - -- SCHEDULEDAUTOS - (Per accident); S� A X HIRED AUTOS CA0008906 - 04105111 04/05112 PROPERTY DAMAGE (Per accident) S A I X NON-OWNED AU CA0008906 04/05111 04/05112 s . UMBRELLA LIAe I)(, 'OCCUR 1 ib EACH OCCURRENCE I S 5r000,00 A I .__ Excess Lwe �..__._�� CLAIMS UM$0005343 04105!11 04/05/12 �- -° �•-- g 5, 000,00 DEDUCTIBLE -�- X ? RETENTION S AND EMPL COMPENSATION LIABILITY ( I X�QC STAB LIMIUf8 1 OTH- I A ANY PROPRIETORfPARTNERM>".ECL,MVE YIN E.L._EACH ACCIDENT It 500100 1 OFFICER/MEMSER EXCLUOED? I N 1 A . 57813 04/05111 04/05112 E.L. DISEASE - EA EMPLOYEE SSOO,OO (Mandatory in NH) If yes, describe under E.L. DISEASE . POLICY LIMIT I — s ' 500,00 DESCRIPTION OF OPERATIONS bet ow B Professional Liab LHR726175 06/01/10 06101111 Aggregate 2,000,00 1119tro 10114186 Each Dec 2,000,00 DESCRIPTION of OPERATIONS t LOCATIONS J VEHICLES (Attach ACORD 101, Additional Remarks Schedule. N more space is required) Renewal Of Contract #06-3969 Fixed Term Professional Engineering Services, 'ollier County BCC is listed as additional insured with respect to general iability. *30 days notice of cancellation except 10 for non payment of premium. COLLI3O SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Collier County Board of THE EXPIRATION DATE THEREOFr NOTICE WILL BE DELIVERED IN Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 3301 E. Tamiami Trail Naples, FL 34112 AUTHORIZED REPRESENTATIVE ©1988 -2009 ACORD CORPORATION, All rights reserved: ACORD 25 (2009109) The ACORD name and logo are registered marks of ACORD Packet Page -2139- AO-111, Q. Grady Minor & Associates, P.A. 3800 Via Del Rey Bonita Springs, FL 34134 239947-1144 Collier County Public Utility Dept. Diana Dueri 3339 E. Tamiami Trail, Suite 303 Naples, FL 34112 Billing Period 3126 to 4/2912011 / PO 4450=6888; Pjt #71050.1; Contract #06-3959; End Date-, May 31,2011 Begin preparation of FDEP package. Miscellaneous site visits and project coordination. 9/13/2011 Item 16.C.4. Invoice number 64762 Date 0511612011 Project CCU76 Roost Road Water Main Interconnect Contract Total Prior Current Description Amount Billed Billed Billed I Project Kickoff 750,00 750.00 750-00 0.00 2 Engineering Survey 2,800.00 2,800m 2,800.00 0.00 3 Easement SketchlLegal Description 1,500.00 1,500,00 1,500.00 0,00 4 Engineering Design I Plans 6,200.00 6,200.00 6,200,00 0.00 5 Utility Coordination 1'000:00 1,000.00 1'000x00 0.00 6 Permit 1,000.00 1,000.00 1,000.00 0.00 7 Bidding Assistance 1,500,00 1,490.00 1,490.00 0.00 8 Construction Contract Admin. 10,000.00 9,970,00 7,455:00 2,515.00 9 Reimbursables 2,000.00 1,099-34 1,071:66 27.68 Total 26,750.00 25,80934 23,266.66 2,542.68 Professional Fees Billed Hours Rate Amount Administrative Assistant 0.75 50m­v 37.50 Project Manager 12-00 135.00 1,620b0 CADD Technician 12.25 70,00 857,50 Professional Fees subtotal 25,00 2,515= Reimbursables Billed Units Rate Amount Deliveries 1.100 11.00 11.00 1.90 15.00 15,00 e Posta es 1.00 58 ar 1,68 711113T�410EIVED Reimbursabi subt t 1 '0 MDVEE' 27.68 X % Invoice total t "Al- YM EENTAPPROVEnr L) Utilities P:ubliC UtilitieS m,n agement Dept. Planning & project nnin9 I Collier County Public Utility Dept, Invoice number 54762 Invoice date 0511612011 Page I Packet Page -2140- M 239-277-1014 Q CHARGE Grady Minor, PICKUP AT ----CONTACT 0 Grady Minor Brent Addison X)DS 3800 Via Del Rey PHONE 1-239-947-1144 Zip cooE Bonita Springs 34134 DELIVER TO Florida Department of Environmental CONTACT Janice lnqTam _W9 Kion 2295 Victoria Avenue Suite 364 PHONE (239) 332-6975 CITY ZIP CODE Fort Myers 33901-3384 SIGNATWU --PLEASE PRINT) X 4/2'2/119:00 9/13/2011 Item 16.C.4. 93211 PATE 4/21/11 4s SPECIAL INSTRUCTIONS —I ROUND TRIP f5T_ALWET_GHFf No I lbs. KE_ADYTIME_- 4/2'2/119:00 AM SERVICE TYPE PACKAGE TYPE Same Day DRIVER W PICK f DELf Documents REITERENUt; CCU76 Packet Page -2141- &M-111 /,—*N POSTA( DATE. JOB CODE AMOUNT f 3-p Qu V 41�92XA 3 3a 15A pl:r I Tu,;V-� , I p, N -- " { , , 1 q,l u�A UCH- 0 4111 FC& -pL"C;C-V(3 CJ C, � C, u-7 iMupox\ t �� cf7o -Aovl�) LU A CCU 8 1 q� PA 7 20 Packet Page -2142- 20 Packet Page -2142-