Agenda 09/13/2011 Item #16C 29/1312011 Item} 16.C.2.
EXECUTIVE SUMMARY
Recommendation to approve the purchase and installation of two clarifier drive mechanisms from
Douglas N. Higgins, Inc., in the amount of $220,800, for the North County Water Reclamation
Facility Technical Support Project,_ Project Number 73968; anal, approve a budget amendment in
the amount of $220,800 from Project Number 70050, Master Pump Station Technical Support, to
Project Number 7396$.
f_4Z =: The public purpose of this rehabilitation project is to increase reliability of the
clarification operation at the North County Wastewater Reclamation Facility (NCWRF), to meet
operational and reliability needs, to meet the demand for irrigation quality water and to stay in
compliance with regulatory requirements.
CONSIDERATION: On June 24, 2008, Agenda Item 10(G), the Board adopted the 2008
Wastewater Master Plan Update that identified the requirement for performing various Technical
Support Projects at the NCWRF. The proposed scope of work for replacing the drive
mechanisms on clarifiers number six and seven is consistent with the 200'8 Wastewater Master
Plan Update, Project 73968, "NCWRF Technical` Support Projects ", Section 8, Table 8 -2, page 3
of 5, line 100, and the 2010 Wastewater CIP Update, Page 2 of 4, Line 79, as identified in the
2011 User Fee Rate Study.
The drive mechanisms on clarifiers number six and seven are near failure. In 2009, the drive
mechanisms on clarifiers number eight and nine had failed, and they were replaced with a more
robust, reliable design. These upgraded drives continue to operate dependably; therefore, this
project rehabilitates clarifiers number six and seven by replacing their drive mechanisms with the
same successful design used on clarifiers number eight and nine. Rehabilitating these two
clarifiers will result in the ability to clarify wastewater more reliably. Furthermore, the overall
plant reliability will be upgraded.
Request for Quotation number 08- 5011 -49, "NCWRF Clarifiers 6 and 7" was posted on June 27,
2011, and distributed to all vendors of the Fixed -Term Underground Utilities Contract 08 -5011
via the County's electronic bid process. Of the five vendors notified, three submitted quotations
for this project by the July 21, 2011 deadline. The design professional's opinion of cost for this
project was $170,000. Whip the quotations were higher than the opinion of cost, all were within
15 %9 of each other, demonstrating that the resulting cost is fair and reasonable. The quotations
received are summarized in the table below.
Vendor
Quotation
.Douglas N. Hi ins, Inc.
$220,800
Kyle Construction
$245,000
Mitchell & Stark Company, Inc.
$254,150
Staff recommends awarding the project to Douglas N. Higgins, Inc., the lowest responsive and
qualified vendor. `The design professional, Hole Montes, Inc., in the attached letter dated August
23, 2011, recommends award to Douglas N. Higgins, Inc.
Packet Page 2114
9/13/2011 Item 16.C.2.
Executive Summary
NCWRF Clarifiers 6 and 7, Project Number 73968
Page Two
FISCAL IMPACT: A Budget Amendment is required to transfer funds from Project Number'
70050 Master Pump Station Technical Support, to Project Number 73968, North County Water
Reclamation Facility Technical Support Project, for the implementation of this project. The
source of funding is the Wastewater User Fee Fund (414).
LEGAL CONM TIONS: This item is legally sufficient and requires a majority vote. - JBW
GROWTH MANAGEMENT arkCT: This project meets current Growth Management Plan
standards to insure the viability of public facilities.
RECOMMENDATIONS: That the Board of County Commissioners, as the Ex- officio
Governing Board of the Collier County Water -Sewer District,
• Approve the quote in the amount of $220,800.00 from Douglas N. Higgins, Inc. for the
purchase and installation of two clarifier mechanisms; authorized the Chairman to sign
and execute the work order; and,
• Approve the necessary Budget Amendment to transfer funds in the amount of $220,800
from 'Project Number 70050 Master Pump Station Technical Support to Project Number
73968 NCWRF Technical Support Projects.
• Approve the extension of the Master Agreement until March 10, 2015 to coincide with
the work order.
PREPARED BY: Craig J >Pajer, P.E., Principal Project Manager, Public Utilities Division.
Attachment 1: Engineer's letter of award recommendation
Attachment 2: Quote tabulation
Attachment 3: RFQ #08 -5011
Attachment 4: Signed Work Order
Attachment 5: Timeline
Packet Page -2115-
9/13/2011 Item 16.0.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.2,
Item Summary: Recommendation to approve the purchase and installation of two
clarifier mechanisms from Douglas N. Higgins, Inc. in the amount of $220,800 for the North
County Water Reclamation Facility (NCWRF) Technical Support Project, Project Number 73968;
and approve a ,budget amendment in the amount of $220,800 from Project Number 70050
Master Pump Station Technical Support to Project Number 73968.
Meeting Date: 9/13/2011
Prepared By
Name: PajerCraig
Title:'Project Manager, Senior,Public Utilities
8/5/2011 1:56:19 PM-
Submitted by
Title: Project Manager, Senior,Public Utilities Engineering
Name: PajerCraig
8/5/2011 1:56:20 PM
Approved By
Name: Steve Messner
Title: Plant Manager,Water
Date: 8/23/20113:24:16 PM
Name: ParkerNicole
Title: Contracts Specialist,Purchasing & General Services
Dater 8/24/20117:46-57 AM
Name: ChmelikTom
Title: Project Manager, Principal,Public Utilities Engine
Date: 8/24/2011 3:37:10 PM �►
�.� Name: CaellSteve
Title: Director - Purchasing/General ServicesPurchasing
Packet Page - 2116-
9/13/2011 Item 16.0.2.
Date: 8/25/20117-14:07 AM
Name: HapkeMargie
Title: VALUE MISSING
Date: 8/26/20118:41:17 AM
Name: Steve Messner
Title: Plant Manager,Water
Date: 8/26/2011`10:05 :21 AM
Name: WidesTom
Title: Director - Operations Support- PUD,Utilities Finn
Date: 8/26/2011 1:33:48 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 8/26/20115:07:55 PM
Name: YilmazGeorge
Title: Director - Wastewater,Wastewater
Date: 8/28/201110:40:09 PM
Name: KlatzkowJefi '
Title: County Attorney,
Date: 8/29/2011 2:38:27 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 9/2/20114:47:53 PM
Name: OchsLeo
Title: County Manager
Date: 9/3/2011 11:32:58 AM
i
�1
Packet Page - 2117 -
9/13/2011 Item 16.C.2.
HOLE N1ONTES
10� t9NVIE:ERS PLANNERS SURVEYORS
LA.'iOSCAPE ARCHIT CTS
950 Encore Way Naples, Florida 34110 • Phone, 239.254.2000 - Fax: 239.254.2099
August 23, 2011
Craig Pajer, Project Manager
Collier County Public Utilities
3339 Tarniami Trail East
Suite 303
Naples FL 34112
RE: EVALUATION OF QUOTATIONS
NCWRF OPERATIONAL READINESS — CLARIFIERS 6 AND 7
HM File No. 2010.075
Dear Craig,
We have reviewed the five bids received by the County on June 27, 2011 for the NCWRF
Operational Readiness Clarifiers 6 and 7, County Quote No. 08- 5011 -49. The five bidders and
their quoted price are identified below as supplied by the County Purchasing Department. The
apparent low quote is front D.N. Higgins Inc. in the amount of $220,800.00.
D.N. Higgins, Inc
Kyle Construction
Mitcllell & Stark Company, Inc.
Quality Enterprises, USA, Inc.
Haskins, Inc.
Naples, FL
Naples, FL
Naples, FL
Naples, FL
Naples, FL
$220,800.00
$245,000.00
$254,150.00
NO QUOTE
NO QUOTE
D.N Higgins has successfully completed other construction projects for Collier County and is on
the County's list of approved utility contractors. Therefore, we recommend award of this
construction contract to D.N. Higgins in the annount of $220,800.00 subject to a final review by
the Purchasing Department of the quotation documents.
Please contact us if there are any questions about this quote evaluation,
Thaink yogi,
LE M[ONTES, INC
ti
rry aricska, Ph.D., P.E., B.C.E.E.
Associate /Environmental Engineering Manager
JRT:dlli
K \2010\2010075'tEMH Constniction Bidding & Contract \H2 Bidding\20110522 CP Clarifiers 6 & 7 Award Recommendation IV HCP.doc
Packet Page -2118-
$254,150.00
QUOTE TABULATION
08- 5011 -49 MULTIPLE RFQ'S
05 Clarifiers 6 & 7
$220,800.00
Packet Page -2119-
$245,000.00
9/13/2011 Item 16.C.2.
9/13/2011 Item 16.C.2.
From: ParkerNicole
To: ParkerNicole; "Belwell "; Ryan MacPhee "Kyle Construction Inc "; "Brian Penner ": "Mike Westhafer ": "Lou
Gaudio" "Marcie Cohen": Brandy Bartolone: 'Tammy Ludwig"
Cc: PaierCraig: PrattJon SchaltPeter
Subject: RFQ #08-5011 -49 (Multiple RFQ "s for Craig Pajer)
Date: Friday, July 29, 20119:07:08 AM
Attachments: Ouote Tabulation 08- 5011 -49 Multiple RFO xlsx
Good morning — please see the attached quote results. Each project is broken out on the lower
tabs on the spreadsheet.
Thank you for your participation!
PROJECT
LOWEST QUOTER
COST
01 SLUDGE CONVEYOR
MITCHELL & STARK
$84,870.00
02 BLEACH PIPING
DN HIGGINS
$24,322.50
03 KNIFE GATE VALVES
DN HIGGINS
$128,972.50
04 CHANNEL MIXERS
DN HIGGINS
$120,750.00
05 CLARIFIERS
DN HIGGINS
$220,800.00
06 POTABLE WATER
INTERCONNECT
MITCHELL & STARK- DN HIGGINS
$16,098.85
07 MOTORIZED STRAINERS
MITCHELL & STARK
$267,720.00
08 RAS / WAS PUMPS
MITCHELL & STARK
$245,728.00
Nicole Parker
Procurement Strategist
Collier County Purchasing Department
3327 Tamiami Trail East
Naples, FL 34112
Tel: 239- 252 -4270
Fax: 239 - 252 -6549
Email: nicoleparkerPcolliergov.net
U, de RDnda Lay., e -trail addresses vb:, resords. ¢r y„u nag t van-,. you e aii a 'v a elea. _wpan�e *.o c biic
m
eco yue do no? send c;e'Wo V;. rnai, to .:is r wi+y, in.> a_ ,, cortzlct .' „c> _.r ..e by r, karRIr.g
Packet Page -2120-
9/13/2011 Item 16.C.2.
WORK ORDER/PURCHASE ORDER
Agreement for "Fixed -Term Underground Utilities Contract"
Dated: March 11, 2008 (Contract 08- 5011)
This Work Order is for underground construction services for work known as:
Project Name: NCWRF Clarifiers 6 and 7, Project No. 73968.43.25
The work is specified in the quote dated July 21, 201 lwhich is attached hereto and made a part of this
Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work Order is assigned to: Douglas N. Higgins, Inc.
Scope of Work: As detailed in the attached proposal and the following:
• Task 1 $192,000.00 Install Two Clarifier Drive Mechanisms
• Task 2 $28,800.00 Owner Directed Work
Schedule of Work: Complete work within 1,200 days from Date of the Notice to Proceed which is
accompanying this Work Order.
Compensation: In accordance Adth Article Five of the Agreement, the County will compensate the
Firm in accordance with following method(s): ONegotiated Lump Sum Lump Sum Quote
Time & Material (established hourly rate – Schedule A) ❑Cost Plus Fixed Fee, as provided in the
attached proposal.
"task l S192.000.00 Lump Sum
Task 2 S 28,800.00 Time and Materials
Total Fee 5 220,800.00
Any chance made subsequent to final department approval will be considered an additional service
and charged accordin- to Schedule "A" of the original Contract Agreement.
" P
Prepared. By:
Craig P-aj , rA cip,al Project Manager Date
Authorized >3y: `':?�. _t f
To Chmelik, PE, PPMD Director – `Date
Approved
Beth, "Johnssen�.- Wastewater Operations Manager Date
Approved By:—,,,.,, C- ?1 _---- - -- '� _,� ! i
Steve essner, Interim Wastewater Director Date
Approved By:%�L` --. f
Nicole Parker, Purchasing Agent Date
Packet Page -2121-
A**-N
9/13/2011 Item 16.C.2.
Approved By:
Dr. George JD Date
jt
Accepted Ely-_//, -,�- (
Dotiglas N. Higgins, Inc.
iv
(Dan Higgins, Vice President) Date
ATTEST: W i t a e s s, —(Z10 46 L4y w I
Signature'
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerb-, Collier County, Florida
L�
By:_ By: —
Deputy Clerk chainnall
Approved �1.s to Form and
Legal Sufficiency:
Asslstzirtt County Aftorm,,y
Packet Page -2122-
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9/13/2011 Item 16.C.2.
9/13/2011 Item 16.C.2.
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ti �:) t'r:i�rL1�� \Ie? iYi•iNC.:.'\ :. �i'���1�,
COLLIER COUNTY FLORIDA REQUEST FOR QUOTATION
RFQ #08- 5011 -49
Multiple Projects Separately Awarded
PROPOSALPAGE
DUE DATE: July 21 2019 at 2:30 pm
The undersigned, as quoter, hereby declares that the firm has examined the specifications and
is informed fully in regard to all terms and conditions pertaining to the project and, if this
Proposal is accepted, to furnish same in full, according to the following:
See separate Bid Schedules
This firm has submitted a quote for the individual stand -alone project (check all that applies):
Packet Page -2124-
RFO_ContractDriven. RevisedSeptember2009
5
01 — Sludge Conveyor
02 — Bleach Piping --
03 — Knife Gates Valve
04 — Channel Mixers
05 — Clarifiers
05 — Potable Water Interconnect
07 — Motorized Strainers
y -
108 — RAS / WAS Pumps
Packet Page -2124-
RFO_ContractDriven. RevisedSeptember2009
5
9/13/2011 Item 16.C.2.
i
i
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
July 2011 in the County of Collier in the state Of Florid°
i
Douglas N. Higgins, Inc,
Firm's Complete Legal Name
239-774 -3130
Telephone Number
239 - 774 -4266 '
FAX Number
brandyboidnbiggins.com
Email Address
4485 Enterprise Ave.
Address
Naples
City
Florida
State
34104
, m ts-ofi4,,thorit, Document Number { m_n� 7,;z :rL� r ti a
ager
lone ! ! c~i, y 1 i 1
Packet Page -2125-
Date
RFQ contrac lDriven_RevisedSeptember2UO9
6
9/13/2011 Item 16.C.2.
COLLIER COUNTY QUOTE NO. r.1 '.S61 I - q 1
QUOTATION OPENING DATE 2 W I I I
REPLACE DRIVE UNITS - CLARIFIERS 6 & 7
NORTH COUNTY WATER RECLAMATION FACILITY
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Item
No.
Description
Estimated
Quanti
Total
1
Perform all Contract Work described in the
Contract Documents
Lump Sum
$ 182,000.00
2
Allowance Fund for Owners Use as
Directed. This fund will be used only at the
Owner's direction for unforeseen work
associated with modifications to the
existing clarifiers' center columns and
changes due to existing underground
piping, Inclusion of the Allowance Fund as
part of the Contract Price is not a
guarantee that the Contractor will be paid
any portion or the full amount of the
Allowance Fund, Insert 15% of cost,
Lump Sum
$ 28,800.00
TOTAL PRICE FOR ITEMS 1 AND 2
Packet Page -2126-
220,800.00
9/13/2011 Item 16.C.2.
Packet Page -2127-
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