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Agenda 09/13/2011 Item #16A179/13/2011 Item 16.A.17. EXECUTIVE SUMMARY Recommendation for Board approval of Hole Mantes, Inc. as the design professional for "Construction Engineer, Landscape Inspection and Site Restoration Services for Vanderbilt Beach MSTU: FPL Underground Conversion Project - Phase 1, 2, 3" pursuant to RFP #11 -5724, and authorize staff to enter into negotiations with Bole Mantes Inc.. OBJECTIVE: To obtain professional construction engineering, landscape inspection, landscape architectural services, and site restoration services for the Vanderbilt Beach MSTU FPL Underground Conversion Project - Phase 1, 2, and 3. CONSIDERATIONS: The Vanderbilt Beach MSTU is very close to commencing construction for their FPL Underground Conversion project. Phase 1, 2, and 3 provides hurricane protection and aesthetic improvements through the burial of the existing overhead powerlines. In coordination with the Public Utilities Division, existing asbestos water main lines have been identified throughout portions of the project phases. In accordance with Chapter 469 of the Florida Statutes and Rule 61E1 of the Florida Administrative Code, a State of Florida certified asbestos abatement professional must be onsite and managing the work zone where the asbestos concrete line exists so that a trained professional can be ready to take the necessary asbestos abatement precautions in the event a problem is encountered. The selected consultant will be responsible for providing documentation of the existing asbestos line conditions during construction, to protect County facilities according .to State statutes, and to restore the right of way, to its original condition. FP &L and Comcast, who are partnering with the County on this project, will be responsible for the preparation of plans and the construction associated with the burial of their overhead services. A request for proposal for services was advertised July 12, 2011. The e- procurement system recorded; that 1,052 notifications were sent to potential bidders, 81 packagers were downloaded, and one proposal was received on August 4,2011 from Hole Montes Inca On August 9, 2011, the selection committee had an organizational meeting where copies of the proposal was distributed for review and scoring. On August 16, 2011, the selection committee recommended Hole Montes Inc. as the qualified, responsive bidder and single top - ranked firm. During the solicitation process it was noted that there were not many local firms with the required asbestos abatement certification. FISCAL IMPACT The Vanderbilt Beach MSTU (Fund 143) has funds available in the amount of $5,668,107.53 for the burial of the powerlines and for associated consultant services. The estimated cost of professional services is $100,000. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. Packet Page -1757- 9/13/2011 Item 16.A.17. n LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is legally sufficient for Board action and only requires a majority vote for approval —SRT. RECOMMENDATION: To approve Hole Montes, Inc. as the single qualified responding firm for RFP # 11 -5724 so that contract negotiations can begin. Following negotiations staff will seek the Board's approval for the acceptance of the negotiated contract. PREPARED BY: Darryl Richard, Project Manager, Alternative Transportation Modes _ Department Attachments: (1) Final Ranking Sheet RFP 411-5724 Packet Page -1758 9/13/2011 Item 16.A.17. COLLIER COUNTY s Board of County Commissioners Item Number: 16.A.17. Item Summary: Recommendation for Board approval of Hole Montes, Inc., as the design professional short -list for RFP #11 -5724 and to enter into negotiations between Collier County and Hole Montes Inc. for "Construction Engineer, Landscape Inspection and Site Restoration Services for Vanderbilt Beach MSTU: FPL Underground Conversion Project - Phase 1, 2, 3" pursuant to RFP #11.5724. Meeting Date: 9/13/2011 Prepared By Name: RichardDarryl Title: Project Manager,Alternative Transportation Modes 8/18/20112:57:25 PM Submitted by Title: Project Manager,Alternative Transportation Modes Name: RichardDarryl 8/1.8/2011 2:57:26 PM Approved By Name: HerreraGloria Title: Management/Budget Analyst ,Transportation Administr Date: 8/19/20118:20:18 AM Name: BrilhartBrenda Title: Purchasing Agent,Purchasing & General Services Date: 8/22/20118:00:13 AM Name: LulichPamela Title: Manager Landscape Operations,Altemative Transpo Dater 8/22/20114:28:02 PM Name: CarneliSteve Title: Director - Purchasing/General Services,Purchasing Packet Page -1759- 9/13/2011 Item 16.A. 1 7. Date: 8/22/20118:43:01 PM Name: ArnoldMichelle Title: Director - Alt Transportation Modes,Alternative Tr Date: 8/23/20115:11:38 PM Name: BetancurNatali Title: Executive Secretary,Transportation Engineering & C Date: 8/24/2,0114:00:20 PM Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 9/24/20115:10:58 PM Name: FederNornnan Title: Administrator - Growth Management Div,Transportati Date: 8/25/20117:54:33 AM Name: KlatzkowJeff Title: County Attorney, Date: 8/25/20114:16:37 PM Name: MarcellaJeanne Title: Executive Secretary,Transportation Planning Date: 8/29/20112:23:59 PM Name: IsacksonMark Title: Director -Corp Financial and Mgmt Svs,CMO Date: 9/2/2011 12:52 :40 PM Name: KlatzkowJeff Title: County Attorney, Date: 9/2/20112:35:31 PM Name: IsacksonMark Title: Director -Corp Financial and Mgmt Svs,CMO Date: 9/2/20113:57:56 PM Packet Page -1760- loo,*N /,�*N � � c ± 3 t / m @ � m m ± / § § (D [if : L) � / / 2 co � CIO N 0 � CD 3 � D --4 § ■ CF 0 § 2 a § § c � ■ ■ 2 0 ■ U) § (1) U- > u c U . 0 c 7 c � o 0 & 0 � 7 CL ■ m ■ ■ CL § U. ■ k � ® � � k % 0 ■ $ m 0 0 0 0 o CD o � r w 2 § to � � o !- ) § f \. .t S U — � c ■ , U \} 2 q � � � � c ± 3 t / m @ � m m ± / § § (D [if : L) � / / 2 co � CIO N 0 � CD 3 � D --4 F m U & 0 m ■ > « 0 0 0 0 0 0 o Q o � 2 e � c ■ , 2 q � 2 © Z � . m .■ $ E � � � ■ /] \ . : � j \.� Li k «l. 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