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GGCC Advisory Board Minutes 04/02/2018GOLDEN GATE COMMUNITY CENTER ADVISORY BOARI) MEETING MINUTES 04t02t2018 ATTENDEf,S: Ms. Kaydee Tuff- Chairman Mr. Bill Arthur - Advisory Board Member Mr. Ernie Bretzmann - Advisory Board Member Ms. Cecelia Z*nti - Advisory Board Member Mr. Aaron Hopkins - Regional Manager Page 1 19.A.4 Packet Pg. 448 Attachment: GGCCAB Meeting Minutes - April 2, 2018 (signed) (6125 : Golden Gate Community Center Advisory Board - June 4, 2018 (No I. Call to Order: Chairman Tuffcalled the meeting to order at 6:00 p.m. II. Establish a Quorum A quorum was established by roll call. ilI. Approval of Agenda Ms. knti entered a motion to approve the agenda as presented. Mr. Arthur seconded the motion. All were in favor. The molion was carried. IV. Approval of Minutes Mr. Arthur entered a motion to approve the March 6, 2018 minutes as presented. Mr. Bretzmann seconded the motion. All were in favor. The motionwas cqrried. V. Public Comment No members of the public were present at t}re meeting. VL Old Business a. Program Updates - Mr. Hopkins +Summer camp registration commenced online April l, 2018, with in-house registration beginning April I 6, 2018. *There were 329 paying participants in the Easter celebration at the Community Center, which was held on Saturday, March 24,2018. +The 2018 Summer R.E.A.L. guides have been printed, updated online on the Parks and Recreation website, and have been uploaded to the mobile application as well. b. Tax/Budget - Mr. Hopkins The Parks and Recreation Division budget process is presently being finalized. The Golden Gate Community Center budget was entered with a millage neutral rate, staying the same, but with taxes estimated to increase. A draft copy of the proposed budget, which would be adopted for the 2019 fiscal year, will be shared with the Advisory Board when available. If approved by the BOCC, the budget would go into effect October 1, 2018. Ms. Tuff expressed a desire for the Advisory Board to be given an opportunity to review the proposed budget as soon as possible, in consideration ofthe summer meeting schedule, in order to have adequate time to review the document prior to submission for approval. VIL New Business *Marketing budget: Ms. Tuff requested a breakdown of the $12K marketing budget for the Community Center, itemized as to how these funds are spent. Board members expressed concem that some marketing funds from the Community Center are being diverted to marketing of Sun-N-Fun Lagoon. Ms. Tuff requested that a copy of the marketing budget be forwarded to Advisory Board members via email as well, in order to be better prepared to discuss the document at the following meeting. Mr. Hopkins encouraged all questions to be emailed to him for a timely response. Page 2 19.A.4 Packet Pg. 449 Attachment: GGCCAB Meeting Minutes - April 2, 2018 (signed) (6125 : Golden Gate Community Center Advisory Board - June 4, 2018 (No VIII. Mr. Hopkins will send all reply commturications to Ms. Williams, the Community Center Supervisor, who will then forward all such communiquds to Advisory Board members. Mr. Hopkins acknowledged the uniqueness of the Golden Gate Community Center as the only Parks location with its own Advisory Board and MSTU funding. +Mr. Hopkins inquired as to the Advisory Board's satisfaction with recent cosmetic updates done at the Community Center, to which approval was expressed overall. A brief discussion was had with regard to the installation of paper towel dispensers in the restrooms, which is of benefit to smaller children; however, which proves to be more costly due to resultant plumbing issues caused by the inappropriate disposal of the paper towels. +Mr. Hopkins stated that to date, two meetings have been had regarding the reinstitution of tl-re Golden Gate City parade in2019, in conjunction with a family camival t)?e event at the Community Center. Meeting participants have included Parks Staff, representatives from the Sheriffs Department, EMS, Golden Gate Civic Association, as well as local community members. Meetings are presently being held on a 2-3 month basis, with the event planned for October 2019. Updates will be provided to Board members on an ongoing basis. Member Comments *Mr. Bretzmann expressed his dissatisfaction with the lack ofprogress made on the new playground installation, which remains partially completed and unusable, and represents a safety hazard. Advisory Board members were in agreement that the lack of progress and current condition of the playground renovation was unacceptable. Question (Mr. Bretzmann): Is the same contractor responsible for the BMX track and the playground installation? Answer: There are two work order systems; one managed through Parks and Recreation and one managed through Facilities Management. Ms. Tuff requested an update as quickly as possible regarding this issue. Mr. Hopkins will clarify which department is responsible for completing the playground renovation, as well as the individual in charge ofthe project, and provide an overall update at the next Advisory Board meeting. +A briefdiscussion was had regarding the Florida Recreation and Parks Association, of which the Collier County Parks and Recreation Division is a member. This association creates a monthly magazine for members, which recently featured an Oldsmar, Florida BMX competition on its cover. Mr. Hopkins expressed a desire for the Community Center BI\D( functions to receive the same level of exposure and recognition. Ms. Tuff agreed that a portion ofthe marketing budget could be used towards that effort; i.e., promotion of State BMX functions at the Community Center. Mr. Hopkins stated that the County Communications Departrnent has been actively promoting Parks events, for exzrmple via Facebook Live. Page 3 19.A.4 Packet Pg. 450 Attachment: GGCCAB Meeting Minutes - April 2, 2018 (signed) (6125 : Golden Gate Community Center Advisory Board - June 4, 2018 (No Mr. Bretzmann recommended contacting the local Florida Weekly publication for promotion of Community Center programs and events. +Mr. Hopkins stated that he is working with the Golden Gate Community Park, home to the Adaptive Inclusive Recreation (AIR) program, to acquire special needs bicycles for use at the Community Center BMX track. Two sizes of special needs bicycles are available; a smaller size for children, as well as an adult sized bicycle. These bicycles would be purchased through a budget separate from the Community Center budget. Ms. Tuff stated that the intent of MSTU fimding is to provide specialized services to the local community and would not be opposed to providing some support to this type of specialized program, which is also a public service. Mr. Hopkins will provide ongoing updates on this initiative, +Ms. Zenti updated Mr. Hopkins on discussions previously had with regard to offering a summer golf camp in coordination with the local Golden Gate Country Club. Ms. Zenti stated that a set of golf clubs has since been donated. Question (Mr. Hopkins): Who would teach the kids the golf fundamentals? Would there be a split in revenue with the Country Club? Answer: The resident County Club golf pro would provide the lessons; the details of the camp and cost sharing are unknown at this time. The Kiwanis Club has expressed an interest in assisting with this effort as well. Mr. Hopkins will follow up with Ms. Wilson, Community Center Supervisor, to discuss the logistics of this program. +Mr. Arthur inquired as to the status of continued Farmers Market events at the Community Center, as the coordinator ofthe event is relocating to the Port Charlotte area. Details remain unclear at this time, however note was recently made of declining patrons of the market. The abundance of similar markets in the county, as well as the Naples Children and Education Fotmdation (NCEF) food truck offering free food on a weekly basis were discussed as possible reasons for the decline in public attendance at the Farmers Market. The food truck currently parks on the road between the Community Center and the Library. Mr. Hopkins will inquire as to whether previous approval has been given for the truck to be parked in this area. While the service is seen as beneficial to the community, there may be a conflict with the Farmers Market that could be resolved so as to be beneficial for both endeavors. Page 4 19.A.4 Packet Pg. 451 Attachment: GGCCAB Meeting Minutes - April 2, 2018 (signed) (6125 : Golden Gate Community Center Advisory Board - June 4, 2018 (No Adjournment There being no further business to discuss, a motion to adjoum the meeting was entered by Ms. Zenti. The motion was seconded by Mr. Bretzrnann. All were in favor. The meeting was adjoumed. Golden Gate Community Center Advisory Board These minutes approved by the Board/Committee on amended as presented, or as Page 5 19.A.4 Packet Pg. 452 Attachment: GGCCAB Meeting Minutes - April 2, 2018 (signed) (6125 : Golden Gate Community Center Advisory Board - June 4, 2018 (No