Agenda 07/26/2011 Item #16G17/26/2011 Item 16.G.1.
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners (BCC), acting as the Airport Authority,
approves and authorizes the Chairman to execute the attached Hole Montes Work Order under
Contract #09- 5262 -AE in the amount of $23,766.95 for engineering consulting services required to
design and bid the airfield lighting rehabilitation project at the Immokalee Regional Airport.
OBJECTIVE: To rehabilitate runway and taxiway lighting, replace the rotating beacon, and
install PAPIs and REILs at the Immokalee Regional Airport.
CONSIDERATIONS: The Collier County Board of County Commissioners previously
accepted a grant from the Florida Department of Transportation to fund eighty percent (80 %) the
airfield lighting rehabilitation project at the Immokalee Regional Airport, April 12, 2011,
Agenda Item No. I6G2.
Certain engineering consulting services, which are covered by the grant, are required to design
and bid this project. The cost of these engineering consulting services is $23,766.95, funded as
follows:
Task
FDOT (80 %6)
_County (20 %)
Total
Design
15,162.36
3,790.59
18,952.95
Bidding
3,851.20
962.80
4,814.00
TOTAL:
; 19,013.56
_
4,753.39
23,766.95
Per the Airport Authority's Administrative Code, Section 630, the initial contract of any
budgeted expenditure over $15,000 requires approval of the Airport Authority. Staff
recommends that the BCC, acting as the Airport Authority, approve this work order.
FISCAL IMPACT: Funds are available for this project number 33079, Immokalee
Rehabilitation 18/36 Lights, in the Airport Grant Fund 498 and the Airport Match Fund 499.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summarv.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office,
requires majority vote, and is legally sufficient for Board action. — CMG
RECOMMENDATION: The Board of County Commissioners, acting as the Airport
Authority, approve and authorize the Chairman to execute attached Hole Monies, Inc. Work
Order in the amount of $23,766.95 for engineering consulting services necessary to design and
bid the airfield lighting rehabilitation project at the Immokalee Regional Airport.
Prepared by: Chris Curry, Executive Director, Airport Authority
Packet Page -2468-
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.G.1.
7/26/2011 Item 16.G.1.
Item Summary: Recommendation that the Board of County Commissioners (BCC), acting
as the Airport Authority, approves and authorizes the Chairman to execute the attached Hole
Montes Work Order under Contract #09- 5262 -AE in the amount of $23,766.95 for engineering
consulting services required to design and bid the airfield lighting rehabilitation project at the
Immokalee Regional Airport.
Meeting Date: 7/26/2011
Prepared By
Name: 3rueggem an Debra
Title: Operations Coordinator, Airport Authority
6/27/20114:04:59 PM
Submitted by
Title: Executive Director - Airport Authority,Airport Authority
Name: CurryChris
6/27/20114:05:01 PM
Approved By
Name: WoodLyn
Title: Contracts Specialist,Purchasing & General Services
Date: 6 /28/2011 1:07:46 PM
Name: CarnellSteve
Title: Director - Purchasing/General Services, Purchas ing
Date: 7/7/2011 12:39:44 PM
Name: CurryChris
Title: Executive Director - Airport Authority,Airport Authority
Date: 7 /12/2011 1:57:21 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Packet Page -2469-
Date: 7/13/2011 10:41:15 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 7/13/20112:48:27 PM
7/26/2011 Item 16.G.1.
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management & B
Date: 7 /14/2011 9:31:31 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 7/19/2011 9:16:09 AM
Name: lsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 7 /19/2011 10:51:47 AM
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7/26/2011 Item 16.G.1.
WORK ORDER
Agreement for "Fixed Term Professional Engineering Services"
Dated Afarch 9, 2010 (RPP/Btd 1109- 5262 -AE)
This Work Order is for professional engineering consulting services for work known as:
Prolect Name: Runway 18/36 Lighting Rehabilitation Design & Bidding
immokalee Regional Airport
CCAA Tracking No: HM -FT- 5262.10 -02
The work is specified in the proposal dated June 23, 2011, which is attached hereto and made a part
of this Work Order. In accordance with Terns and Conditions of the Agreement referenced above,
the Collier County Airport Authority (OWNER) assigns this Work Order to Hole Montes
(CONSULTANT).
Scone of Work: Perform engineering services required for the design and bidding of airfield
lighting associated with Runway 18/36 at the Immokalee Regional Airport as described in the
attached proposal dated June 23, 2011.
Schedule of Work: Work will be completed with 180 days from the Notice to Proceed.
Compensation: In accordance with Article Five of the Agreement, the County will compensate the
Firm in accordance with following method(s), and as provided in the attached proposal.
Design
Bidding
TOTAL FEE
$18,952.95 (Time & Material)
$ 4.814.00 (Time & Material)
$23,766.95
Any change made subsequent to final department approval will be considered an additional service
and charged according to Schedule "A" of the original Contract Agreement.
ATTEST:
gnatuure �1
\_6" .0..K e. s iYG
Print Name
ATTEST:
DWIGHT E. BROCK, CLERK
CONSULT
HOLE MO)
J. C$friefe, P.E., Vice
COLLIER COUNTY AIRPORT AUTHORITY
OF COLLIER COUNTY, FLORIDA:
By: By:
DEPUTY CLERK
Approval for form and legal Sufficiency:
&C011 Green, Assistant County Attorney
FRED W. COYLE, CHAIRMAN
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"M 7/26/2011 Item 16.G.1.
HOLE MONIES
ENGINEERS RLWERE - SMnyoRS
Wa1SWEARWITECIS
020D Whiskey Creek Drive • foe Myers, Florida 33919 - Phone', 239.995.1200 • Fax: 239.985.1200
June 23, 2011
Mr. Chris Curry
Executive Director
Collier County Airport Authority
Marco Island Executive Airport
2003 Mainsail Drive
Naples, FL 34114
RE. Runway 18 -36 Lighting improvements
Immokalee Regional Airport
HM Project No. 2010.043
Dear Mr. Curry:
Hole Montes, Inc. is pleased to submit this proposal for engineering services associated with
the referenced project. This proposal covers services through the design and bid phases.
Services during construction phase will be covered under a separate work order.
PROJECT DESCRIPTION
The intent of this project is to improve various components of the airfield lighting
associated with Runway 18 -36 at the Immokalee Regional Airport (IMM), The components
include new PAPIs and REILs for each end of runways, new rotating beacon and replacement
isolation transformers and connectors to Taxiways A & C edge lighting. The inclusion of the
items will be limited to the project budget and prioritized by the Collier County Airport Authority
(CCAA).
SCOPE OF SERVICES
The CONSULTANT shall perform the following basic services:
A. Design
1. Prepare preliminary construction plans and technical specifications for the
lighting improvements based on a priority list established by CCAA.
2. Prepare preliminary Opinion of Probable Construction Cost for the
improvements.
3. Submit preliminary plans, specifications and opinion of construction cost to
CCAA for review.
4. Prepare Airport Construction Safety Plan for inclusion in contract documents.
5. Prepare final contract documents and technical specifications suitable for bidding
purposes and an updated Opinion of Probable Construction Cost.
6. Prepare Engineer's Report and certification per FDOT standards, to summarize
design criteria and calculations and submit to CCAA and FDOT.
7. Prepare and submit PAR site data to FAA for review and flight check
coordination.
8. Coordinate review of up -front contract documents with County Purchasing
Department and revise as necessary.
NaDies • Fort Mvers
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7/26/2011 Item 16.G.1.
Mr. Chris Curry
Collier County Airport Authority
June 23, 2011
Page 2 of 2
B. Bidding
1. Provide support to CCAA Purchasing with preparation of the bid advertisement.
2. Prepare digital file of plans and technical specifications and forward to County
Purchasing for distribution to bidders.
3. Attend pre -bid conference at County Purchasing
4. Response to question by bidders and issue addenda as necessary.
5. Review bid result and submit recommendation of award of construction contract
to CCAA.
6. Assist CCAA with coordination of project approval with FDOT.
PROJECT SCHEDULE
• Submit preliminary plans, technical specifications and Opinion of Probable
Construction Cost for CCAA review sixty (60) days from issuance of Notice To
Proceed by CCAA.
• Submit final construction plans and documents suitable for bidding forty -five (45)
days after receipt of CCAA comments on preliminary submittal
• Submit Engineer's Report, certification and PAPI site data fifteen (15) days after
submittal of final construction documents.
• Schedule for services during bidding is based on thirty (30) day bid period
ASSUMPTION
• Total project budget is $175,000 inclusive of engineering services construction
cost and miscellaneous cost to CCAA.
• County Purchasing to prepare up -front construction documents for bidding and
contract award.
COMPENSATION
In accordance to Article 5 of Contract No. 09 -5262, the County will compensate the
CONSULTANT fee based on time and material as follows:
A. Design: $18,952.95
B. Bidding: 4,814.00
TOTAL: $23,766.95
Attached is a man-hours
,wnV@_ry)hat provides backup for the above fees.
Very truly yours,
HOLE MONTES,
LJC/kgc
Enclosures
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7/26/2011 Item 16.G.1.
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