Agenda 07/26/2011 Item #16E97/26/2011 Item 16.E.9.
EXECUTIVE SUMMARY
Recommendation to accept reports and ratify staff - approved change orders and changes
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC - approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10
percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Change Orders and
Administrative Changes to Work Orders. These reports cover the period of May 18, 2011
through July 7, 2011.
FISCAL IMPACT: The total change to contracts $12.673.44. The total change to work orders
is $10,569.95.
LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders.
PREPARED BY: Diana De Leon, Contract Technician, Purchasing Department
Packet Page -2343-
7/26/2011 Item 16.E.9.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.9.
Item Summary: Recommendation to accept reports and ratify staff - approved change
orders and changes to work orders.
Meeting Date: 7/26/2011
Prepared By
Name: DeLeonDiana
Title: VALUE MISSING
7/12/2011 11:23:15 AM
Submitted by
Title: VALUE MISSING
Name: DeLeonDiana
7/12/2011 11:23:16 AM
Approved By
Name: SmithKristen
Title: Administrative Secretary °.Risk Management
Date: 7/12/2011 1:19:07 PM
Name: WardKelsey
Title: Manager - Contracts Administration.Purchasing & Ge
Date: 7/13/2011 11:42:49 AM
Name: CarnellSteve
Title: Director - Purchasing/General Services.Purchasing
Date: 7/13/2011 2:48:18 PM
Name: PriceLen
Title: Administrator - Administrative Services.
Date: 7/14/2011 11:45:50 AM
Name: KlatzkowJeff
Packet Page -2344-
Title: County Attorney.
Date: 7/14/2011 1:51:37 PM
7/26/2011 Item 16.E.9.
Name: StanlevTherese
Title: Management/Budget Analyst, Senior_Office of Management & Budget
Date: 7118/2011 2:05:05 PM
Name: lsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 7/18/2011 6:51:13 PM
Packet Page -2345-
7/26/2011 Item 16.E.9.
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XContract Change Request
7/2612011 Item 16.E.9.
Purchasing Department
Change Modification Form
❑ Work, Order Modification
Contract # OS f Mod#: 3 POMtork Order#: Project Name: Watershed Management
5122 _ 4500106316 Plans
Original Contrac -Mork Order Amount
Current BCC Approved Amount
Current ContracVWork Oroer Amount
Dollar Amount of this Change
Revised New ContractlWork Order Total
Mac
S 1
now
Last BCC Approva; Date; Agenda Item #
$0.00 090% Change from Current BCC Approved Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Unginal notice to proceed date, Last approved date: Ottntrer-*, Revised date (includes this change): August
March 25, 2009 2nno nr--- "—' -" i ..; , , 31. 2011
Number of days added (i` i Explain why additional days are needed (detaiied specific): ): The time extension is to
extension, must attach current allow a more through public discussion and vettino of issues and completion of fina
insurance certificate(s) from SAP deliverables. The fertilizer ordinance component delayed workshops on the other
or obtain from vendorf: 91 haws ssncs nnei ov4nn 1c a, .,.,,,ems
Add new
task(s)
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): NA
2. Provide detailed rationale for the requested change:The time extension is to allow a more thorough public discussion
and vetting of issues and completion of final deliverables. The fertilizer ordinance discussions took much longer than
anticipated and delayed completion of the project
3. Provide explanation why change was not anticipated in original scope of work: An overly ambitious attempt to
meet planning deadlines did not allow sufficient time for public discussion.
4. Describe the impact if this change is not processed: Failure to complete the Watershed Management Plans would
result in a Growth Management Plan deficiency.
Type of Change / Modification
Chance Rduested By
Packet Page -2352-
7/26/2011 Item 16.E.9.
Co ier coum tv
Purchasing Department
Change Modification Form
Y Contract Change Request 1 Work Order Modification �L _
'i� Contract #: Bic Mod #: 1 (ONE i PO/Work Order #: Project Name: Bid 10 -5595 Par, t:
10-5595 4500125726 Coronado Pkwy and Hunter Blvd.
1 Median Curoing Installation
Project #. Project Manager: Darryi Department: ATM Debt. ContractodFirm Name: Bonness Inc.
4500' 25726 Ricnard
;Current ContactNvon; Croer Amount $ 764,986.16
;Dollar Amount of this Chance $1,885.44 C.25% Change from Ongina! Amourt
RewseC New Contacb'VVO k Order Total $ 766.870.60 ; C.2o °i Change from Current BCC Approved Amount
,CUmulatllE Changes $'.985.44 j 0.25 °io Chance from Current Amount
Completion Date, Description of the Tasks) Change, and Rationale for the Change
Onginai notice to proceed Las: approved completion Gate Revised completion date (includes this
completion Gate: B,'21'11 (160 day 6/21;1^ chance): 8!21;11 (no change)
contract)
Number of days adoec (" i Explain why additional Gays are neeoec (detailed /specific):
extension, must attach current No additional cays requestec .
insurance cerrificateisI from SAP
or obtain from vendor;: 0 :zercl
newtask(s) ZChance
taskis ;; Other (
1. Provide a detailed and speck explanation of the requested change(s) to the task(s):
Modify existing Bid Line item #13: 555 -1 -1 -HDPE: Directiona' Bore (less than 4 inch), HDPE
Recuce contract quantity by -{200) at contract una cost of S 23.10 (lf) For total reduction of — (54.620.00) (decrease)
Modify existino Bid Line item #14 555 -1 -1 -PVC; Directional Bore (less than 4 inch), PVC
Reduce nomad quantity by —(100) at contract unit cost of S '3.77 flf) Fo, total reduction of x$1,377.00) (decrease)
Add new Bid Line item 027: 530.3 -3: Ric Rap Rubble and Shore
Add cuantfty by qt }. 50 BY at neeohated unit cGSt Of 55E.?4 S ". For total of $2.937.00 increase'
Add new Bid Line item #28: 630 -1 -15: Bridge Mounted Conduit (5 incn). HDPE
Add cuantity by cry. 120 LF at negotiated unit cost of 531.7» LF. For total of 53,80820 increase
Add new Bid Line item 929: 1050. 11312: 2 inch HDPE _aid in Bridge Mounted Conduit
Add ouantity by qty. 256 LF at negotiated unit cost of $4.44 LF. For total of $1,136.64 increase
Total adds 57,882.44; minus total deletes — (55.997.00) equals net increase of $1.885.44 (NET INCREASE)
2. Provide detailed rationale for the requested change: Under tale original design for the Coronado Blvd, Landscaping
Beautification protect. the designer called for ine directional pore under an existing brioge to feed the irrigation lines for
Me proem. Through value engineering the contractor iden6liec air alternative for running the irrigation along the bridge
a-ttachinc conduit or: the Dndpe�. The installation of the alternative design solution will allow for better access to the
imicatior line for maintenance anc raper. Tie change will resuit m a oecrease for the directional core line items (n13
and 91411 and an acait!oe for line items associated with 2r!acn.rc the irrigation lines a^ the bridge (line items #28 and
#29 ;. In addition, field inspections with. Road & Briaee inspector=_ revealed the need to ado rip rap to reinforce a bank
that will De disturbed ounnc the constructio.r proiec: 7ne awed Rip Rap for $2.937.00 (new item #27: 530 -3 -3) will
orovide Getter soil retention around the site anc provide for safer conditions for maintenance oersonneL
Rewsec'. 2'21!1'
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7/26/2011 Item 16.E.9. x
3. Provide explanation why change was not anticipated in original scope of work: Change is a value added change
in that the new bridge crossing will allow for patter access and maintenance for the irrigation system. The change is also
recommended in that the alternative design results in a savings of 51.051.56. The original crossing was designed to be a
directional bore underneath the waterway — and is more technically challenging due to the fact the there could be some
subsurface rock that may prohibit installation of the directional bore. After further review by Road & Bridge staff and
design consultant (McGee & Associates land Sub - consultant Norm Trebilcock, P._.) staff concurred that the design
should be modified to provide for a phvsical connection to the bridge rather than an underground (underwater) crossing
with directional bore. The bridge connection will allow for better access to the irrigation main line for maintenance and is I.
a value added proposal.
4. Describe the impact if this change is not processed: The crossing at the bridge would remain as an underwater
crossing and would not allow for the added benefit of physical access to the irrigation line — as provided by the
new /proposed design solution and would result in MSTU /County paying an additional $1,051.56 for the crossing. Also,
performing the directional bore per original plans nas an inherent associated risk in that sub - surace geological
conditions are un -known and sub surface rock were found — addressing sub-surface rock would result in increased
cost and project delays.
Elective I >>v 2.
Type of Change I Modification
Change Requested By
Rehsed 212Ur,
Packet Page -2354-
Collier County
Hdmnsvawe Semces Danslon
Purchasing
ED Contract Change Request
7/26/2011 Item 16.E.9.
Purchasing Department
Change Modification Form
D Work Order Modification
Contract #: 14.218 Mod #: 1 PO/Work Order #: 4500125304 Project Name: David Lawrence Mental
#B- 10 -UC -12 -0016 Health Center Inc. d /b/a David Lawrence
Center (DLC)
Sandra Marrero
Contractor /Finn Name: David Lawrence
Mental Health Center Inc. d /b /a David
Original Contract/VVork Order Amount
S
221,000.00
Original BCC Approval Date, Agenda Item #
Current BCC Approved Amoun;
S
221,000.00
Last BCC Approvai Date. Agenda Item #
Current Contract/Work Order Amount
5
221.000.00
12/1412010 1607
Dollar Amount of this Change
$0.00
1 0 00%1 Change from Current BCC Approved Amount
Revised New ContracUV Vork Order Total
5
221.000.00
0
Cumulative Changes
!
50 00
0. DO% Change from Original Amount 0
Completion Date, Description of the Task(s) Change, and Rationale for the Change
notice to proceed date: 12/14/10 Last approved date: ;8!4*it1L* Revised date linciudes this change): 03131/12
/
Number of days added (if extension. Explain wny additional days are needed (detailedispecrfic): Additional days are needed clue to
must attach current insurance receiving one bid and having to complete a cost analysis for the project. Currently seeking
certificates) from SAP or obtain from guidance from the funding source, which is HUD prior to moving forward.
1, Provide a detailed and specific explanation of the requested changes) to the task(s):
The goal of this modification is to grant an extension until March 31, 2012 This extension is needed because this Subrecipient has
experienced delays with obtaining a contractor during the bio process.
2. Provide detailed rationale for the requested change: Tne Extension will give DLC the opportunity to be able to re -bid the project if
necessary.. as well as allow time for permitting, and construction.
3. Provide explanation why change was not anticipated in original scope of work:
This was an unforeseen circumstance aue to the bid process beginning after entering into the Subrecipient agreement with Collier
County .
4. Describe the impact if this change is not processed:
If this is not processed, the project will not be able to be completed, and we will not be able to provide the grant funds towards the
project. This will result in the cancellation of the project. and will hinder DLC from being able to expand their crisis unit. Not being
able to expand the unit resulting in DLC havtno to turn away Collier County residents in need of their services.
of
Type of Change f Modification
5. Value added
Change Requested By
Approved by (Name and Title): Sandra Marrero. Grants Cooroinafor Date. 5131/11
Reviewed py (PUfGhaSmp . rpfeasigna' v �' / )
Remsed 1!12/2011
Packet Page -2355-
7/26/2011 Item 16.E.9. P
Number of Bays added (if Explain why additional days are neeaec i,oetanegrspecinpi
Lxmnslon, must attach gu,'ren:
insurance certificate(5) from SAP ! !�
or obtain from vencorl. NIA
7 >' Atld nAw task' = - I Change taskisi ! Delete task( si Other ;specify
1. Provide a detailed and specific explanation of the requested changes) to the task(s): Increase amount by 5 i .5555.
2. Provide detailed rationale for the requested change: LCEC is recurring owner to cover costs c consults in order to
get power to the building and add either a 10DA encicsec breaker or 10JA'usibie disconnect aneac of the house meter
sc thev can cut the Dowertc the building at one points or source if necessary. The original design & bid incluoe- -
ordinan nazard grout 1 fire sprinkler; r, has bee determ',ed that the system needs to oe oesianec to nazarc groi.=
adding a s;gnificant amount of reads
,,. Provide explanation why change was not anticipated in original scope of work: Electric gpmpanies usually either
instal! the Conduit themselves or relmourse others 10 Install ihowever, -„�D is a 00 -00 and is regLthr10 the owner t0
furnish and install in order to get power to the builcing The onamal design cieslgnatec ordinary hazard orouo 1 for fire
sphnkiers
4. Describe the impact if this change is not processed: The new facility will nave nc Dower if the conduits are no
mstaliec and will not pass inspection witnou*, the disconnect and nazarc grout 2 fire sorinkiers
Type of Change / Modification
aaaec
Change Requested By
Du. -znasinc Professional Part cicatec Ir�Neact atlor, o- Cnanoe I rJ.odifcation. _ Yes '`f NC
_
A.pDrpVed ti� •'�� ..1 --�. :iat�.
Name and 71110 7 n51712s Vei= AI -p.^. Wianaaer
Reviewed pl' -u✓ �� 7 ✓, Dz =
Revises- 22
Packet Page -2356-
Cilfi& Co . y
Purchasing Department
A-Trovsrcg `Serv�rDmsm
Change Modification Form
�Ochasin;
Contract Change Request
`! Work Order Modification
Contract a 09-5234 Mod# 2
Project #: 46DD4 Project Manager.
Thomas Vemc
PO/Work Order #: 4500'.23693 Project Name: IMM USDA -CCAA Btgc
Department- Arpo,: Contractor /Firm Name. DeAngelis
Authority Diamond Constructior
Qngmal ContacL'Work Order Amount 5
Current BCC Approved Amount $
752.244.80 r/- yyj ij Original BCC Approval Date: Agenda hem K
857.042.00 2- 22- 1113A1 Last BCC Approval Date; Aqenoa Item #
Current Contract /Work Order Amount S
Dollar Amount of this Change
Revised New Contact'Work Order Total I
Cumulative_ Changes
857.042:00
$7.566.00 I 14.94 . Change from Original Amount
$864.508.00 l 0.88 °��! Change from Current BCC Approved Amount'
$112.363.20 r-`0 88 %1 Chance from Current Amount
Completion Date, Description of the Taskis) Change, and Rationale for the Change
:. Dnoina notice to proceed Last approved completion date. Reviseo conrDietion Cate i inciuces this
comoietion gat= 1 • -15 12
onanae; >- -1'•
Number of Bays added (if Explain why additional days are neeaec i,oetanegrspecinpi
Lxmnslon, must attach gu,'ren:
insurance certificate(5) from SAP ! !�
or obtain from vencorl. NIA
7 >' Atld nAw task' = - I Change taskisi ! Delete task( si Other ;specify
1. Provide a detailed and specific explanation of the requested changes) to the task(s): Increase amount by 5 i .5555.
2. Provide detailed rationale for the requested change: LCEC is recurring owner to cover costs c consults in order to
get power to the building and add either a 10DA encicsec breaker or 10JA'usibie disconnect aneac of the house meter
sc thev can cut the Dowertc the building at one points or source if necessary. The original design & bid incluoe- -
ordinan nazard grout 1 fire sprinkler; r, has bee determ',ed that the system needs to oe oesianec to nazarc groi.=
adding a s;gnificant amount of reads
,,. Provide explanation why change was not anticipated in original scope of work: Electric gpmpanies usually either
instal! the Conduit themselves or relmourse others 10 Install ihowever, -„�D is a 00 -00 and is regLthr10 the owner t0
furnish and install in order to get power to the builcing The onamal design cieslgnatec ordinary hazard orouo 1 for fire
sphnkiers
4. Describe the impact if this change is not processed: The new facility will nave nc Dower if the conduits are no
mstaliec and will not pass inspection witnou*, the disconnect and nazarc grout 2 fire sorinkiers
Type of Change / Modification
aaaec
Change Requested By
Du. -znasinc Professional Part cicatec Ir�Neact atlor, o- Cnanoe I rJ.odifcation. _ Yes '`f NC
_
A.pDrpVed ti� •'�� ..1 --�. :iat�.
Name and 71110 7 n51712s Vei= AI -p.^. Wianaaer
Reviewed pl' -u✓ �� 7 ✓, Dz =
Revises- 22
Packet Page -2356-
7/26/2011 Item 16.E.9.
CotE7er Gotcrtt�'
Purchasing Department
Adrmis=veServlxsDivision, Change Modification Form
P.;rcnasn_
y Contract Change Request ❑ Work Order Modification
Contract #: 14.239 Mod#: 1 PO/Work Order #: 4500125097 Project Name: Florida Non - Profit Services,
#M- 10.11C- 12 -0017 Inc. CHDO Set -Aside (FHFS)
Project #: HM1D -05 Project Manager: Department: HHVS Contractor /Finn Name: Florida Non- Profit
Sandra Marrero Services. Inc. CHDO Set -Aside (FHFS)
Original Contra- -VWork Order Amount 5 112.230.00 rl- `t -ir r I(;DC Original BCC Approval Date: Agenda Item #
Current BCC Approved Amount S 112.230.00 Last BCC Approval Date, Agenda Item #
Current Contract/Work Order Amount 5 1`12.230.00 111912010 1606
Dollar Amount of this Change $0.00 0.00°6 Change from Current BCC Approved Amount
(Revised New Contract(Work Order Total S 112.230. 00 0
Cumulative Chances 9077 F D.DD°.6 Change from Original Amount 0
Completion Date. Description of the Taskrs) Change, and Rationale for the Change
Original notice to proceed care: 11/09110 Last approved date. 06!31/11 Revised date (includes this change): 03131112
Number of days added (if extension. Explain why additional days are needed (oetailed)specific). Additional time is needed due to
must attach current insurance seeking homes to purchase which will Deneft the clients, organization, and expend grant dollars
certificate(s) from SAP or obtain from in a responsible manner.
vendor): 213 days ❑ k _
Add new task(s) J Change taskis: J Delete task(s) Other (specify Extension
1. Provide a detailed and specific explanation of the requested changers) to the task(s):
To grant an extension until March 31. 2012. This extension is needed because this subreicipient has experienced delays with offers
being accepted by banking institutions to purchase homes.
2. Provide detailed rationale for the requested change:
To grant FHFS an extension in order to dive them ample time and opportunity to pfd and purchase, and rehabilitate foreclosed
hornets) in a competitive housing market within the guidelines of the grant and the funds granted.
3. Provide explanation why change was not anticipated in original scope of work:
This was an unforeseen condition due to making offers to banking Institutions who own the foreclosed properties, and having to
compete with for- profit entities in order to be able to purchase homes. Some offers have been made, however due to limitations within,
the funds provided,: other for -profit organizations have made stronger offers which have been accepted by the banking institutions,
resulting in FHFS not being able to purchase the homes.
4. Describe the impact if this change is not processed:
The impact resulting if this change is nor processed is that the contract wilt expire on August 31. 2011 and we wilt not be able to
extend the opportunity to FHFS to be able-to purchase and rehabilitate foreclosed properties. This will result in possibly not giving a
local not - for -profit organization the opportunity to take an abandoned home within Immokalee off the market, and therefore resulting in
the publi;. not Deinq able to take aovantaoe of grant funds provided with tax dollars and provided a rental home to a low Income famil%
Type of Change / Modification
Change Requested By
Approved by (Name and Tflei. Sandra Marren. Grants Coordinator, Daie:6 /C2!11
Revised �! 2'20-. s
Packet Page -2357-
Cotner County
Administrative Services Down
Pur.h=a
Z Contract Change Request
7/26/2011 Item 16.E.9.
Purchasing Department
Change Modification Form
j Work Order Modification
Contract #:08- Mod #: 8 s POfWork Order #: Project Name: Immokatee CRA Master
Fn,z i 4500101492 Plan Update and Related Services
Project #: i, Project Manager: Penny �. Department: Administrative 1, antrac or nrm Name: ., n^-.
080093.00.00 1 Philliooi Services flmmokalee CRA)
Original notice to proceed date: Las; aoproved date 1Y € Revised cafe imcluees this cnande; 5'
siz7�os I u -3� r� ril,.�r /ii
Number of days added (if Expiam wry additi onal gays are needed (aetanegrspeclrlc;: Tnis time extension
extension, must attaoh current is being requested as a result of unanticipatea political challenges during the
nsurance certificates) from SAP review; and approval processes by the Collier Countv Planning Commissior„
or obtain from venddrj:?1 Collier County Bcarc of Countv Commissioners, Collier County Planning Slat'
and the Florida Department of Cummunity Affairs-
J Add new tssk(s; Change task(s) ::] Delete task(s; ;J Other (specifyj: Contract
Extension,
1. Provide a detailed and specific explanation of the requested changes) to the task(sj:
Requesting a onemonth time extension, to complete deiiverabies.
Provide detailed rationale for the requested change:
This time extension is being requested as a result of unanticipatea political challenges curing the review and approval
Drocesses by the Collier County Planning Commission. Collier County Board of County Commissioners, Coliie� County
Planninc Staff and the = lcrida Deoartment of Cummunitp Affairs.
3. Provide explanation why change was not anticipated in original scope of work:
The review oerieds for all agency's mentioned above are not a static oomoonent of the scone. in additior., the requested
revisions were is, more extensive thar typically expected by each agent\.
4. Describe the impact if this change is not processed:
Should this change order riot De procesSeC, the COnSJltant team would no: have the tame is completE dental❑
dellVerableS OUlllred In the CDnu aC:
Type of Change ! Modification
rtevisea: V12(2GP
Packet Page -2358-
Current BCC Approved Amount
S
623:675.00
16.E13 & 16.G.':
Last BCC Approval Date; Agenda Item
Current Contract(Worx Order Amount
S
703.280.00
i--
Dollar Amount of this Change
$0.00
,2.76°1°
Change from Current BCC Approved Amount
Revised New ContragtlWOfk Orcer Total
! S
703,280.00 I
—emulative Chance=
S
3117.105.0% I
1
Change from Original Amount
Completion Date, Description of the Task(s)
Change, and Rationale for the Change
Original notice to proceed date: Las; aoproved date 1Y € Revised cafe imcluees this cnande; 5'
siz7�os I u -3� r� ril,.�r /ii
Number of days added (if Expiam wry additi onal gays are needed (aetanegrspeclrlc;: Tnis time extension
extension, must attaoh current is being requested as a result of unanticipatea political challenges during the
nsurance certificates) from SAP review; and approval processes by the Collier Countv Planning Commissior„
or obtain from venddrj:?1 Collier County Bcarc of Countv Commissioners, Collier County Planning Slat'
and the Florida Department of Cummunity Affairs-
J Add new tssk(s; Change task(s) ::] Delete task(s; ;J Other (specifyj: Contract
Extension,
1. Provide a detailed and specific explanation of the requested changes) to the task(sj:
Requesting a onemonth time extension, to complete deiiverabies.
Provide detailed rationale for the requested change:
This time extension is being requested as a result of unanticipatea political challenges curing the review and approval
Drocesses by the Collier County Planning Commission. Collier County Board of County Commissioners, Coliie� County
Planninc Staff and the = lcrida Deoartment of Cummunitp Affairs.
3. Provide explanation why change was not anticipated in original scope of work:
The review oerieds for all agency's mentioned above are not a static oomoonent of the scone. in additior., the requested
revisions were is, more extensive thar typically expected by each agent\.
4. Describe the impact if this change is not processed:
Should this change order riot De procesSeC, the COnSJltant team would no: have the tame is completE dental❑
dellVerableS OUlllred In the CDnu aC:
Type of Change ! Modification
rtevisea: V12(2GP
Packet Page -2358-
7/26/2011 Item 16.E.9.
Chance Remfecteri Rv
Revised V121Z11"
Packet Page -2359-
Z Contract Change Request
7/26/2011 Item 16.E.9.
";.J (
Purchasing Department
Change Modification Pone
7 Work Order Modification.
Project #: CO C -11 Project Manager: Rosa 1 Department: HHVS ! ContractorrNrm name: mousing
Munoz Development Corporation of Southwest
Plonda. Inc.
Original Contract/Work Order Amount $ 80:31280 1D26l10:`16D3 Original BCC Approval Date; Agenda Item k
Current BCC Approved Amount $ $0312.80 Last BCC Approval Date, Agenda Item #
Current ContracVVVork Order Amount $ 80.312.80
Dollar Amount of this Chance s0.00 7 075 07% Change from Current BCC Approved Amount
Revised New Contract/Work, Order Total S 80.312.80 0
Cumulative Chances SC�.00 ! C.OD% Chance from Original Amount 0
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Dnginal notice to proceeo care: 07/01110 Last approved date: 16F260t� Revised date (Includes iris change;: 12.30!111
Number of days added (H extension, Explain why additional days are needed (aetaile lispecifid) : Additional days are needed because
must attach current insurance the subrecipient had to complete expending their other CDBG SHIFTING grant funds in order to
certificate(s) from SAP or obtain from begin expending on this grant
vendor!: 4°2 days i P
Ado new tasKi sl "nande •askis` Delete tasks)) Other (specify`. Extension
1. Provide a detailed and specific explanation of the requested criange(s) to the task(s):
The goal of this modification is to orant an extension until December 30, 2011. This extension is needed because this Subrecioien!
had to complete expenditure of tnerc other Brant funds in order to begin expending on this gran:.
2. Provide detailed rationale for the requested change: The Extension will allow the Housing Development contortion the
opportunity to fully expend their funds.
3. Provide explanation why change was not anticipated in original scope of work:
This was an unforeseen circumstance due to having to expend other grant funds before beginning this gran:.
4. Describe the impact if this change is not processed:
If this is not processed, the project will no be able to be complelea and this may result In the ancellatior, of the project, and will
hinder the HDC from being able to provide much neeoea comprehensive, toreclosure intervention and prevention counseling services
to homeowners at risk of foreclosure in Collier County.
Type of Change t Modification
Change Requested By
Revissa 1!121201'
Packet Page -2360-
_ 7/26/2011 Item 16.E.9.
C'.or
cry
Purchasing Department
AdlTrilgibe SrAmsDmeon Change Modification Form
PCDIasrq
E Contract Change Request Work Order Modification
Contract k 14.239 Mod#: ^ i PO/Work Order #: Project Name: Main Street Village Upgrades
#M- 10 -UC-12 -0017 4500125224
Project #: HM10.01 Project Manager: Rosa Munoz Department: HHVS Contractor /Firm Name: Big Cypress
I ' Hnncinn ^nrnnmhnn �
Original ContracUWork Order Amount
S
220:83+4.00 1026110; 16D3
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
S
220:834:00
Last BCC Approval Date, Agenda Item #
ContracJWork Order Amount
S
220.834.00
(Current
Dollar Amount of this Change
50:00 1 0.007%
Chance from Current BCC Approved Amount
(Revised New Cont=tWork Order Total
S
22� 0
C I
Cumulative Chances
r
50,00
; C 00%
Chance from Original Amount C
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date: 07/01,11C :asi approved date. 38F26+4fi Revised date (induces this change;: =9,1.2
r -ii - II
Numger of days added (if extension, cxolain why additional days are needed cetailedispecific;: Addruonal days are needed due to
must attach Current insurance the subrediplent currently worxino on advertisement for bids. As they have two projects that will
certificate(s) from SAP or Obtain from be bid out at same time. This subrevoient experienced deaths and si;.kness in the family whicr.
vendor): 182 days added to the delays
7 Ada new tasks` J Chance ta5kis; Gelete taskls% Z Other fsoeciNl: Extension
1. Provide a detailed and speck explanation of the requested cnancie(s) to the task(s):
The aoa,� of this modification is to grant an extension until Peruary 29. 2011 This extension is needed to allow Suarecipient sufficient
time to procure a contractor. award the contras.. and begin energy improvements.
2. Provide detailed rationale for the requested change: The --xtenstor wile. give Bic Cypress Housing Corporation me opoonunny tc
be able to re-Did the project If necessary, as well as allow time for permitting, ane construction.
3. Provide explanation why change was not anticipated in original scope of work,:
This was an unforeseen circumstance because this suoredpient has two prorects that will be bid at same time ^amity ciroumstances
unfortunate and unforeseen.
4. Describe the impact if this change is not processed:
If this Is not processed. the protect will not be able to be completed, anc we will not be able to proviae the grant funds towards the
project. This will result in the cancellation of the project. thus resulting in Big Cypress Housing Corporation not completing the energy
efficieniv uoarades at Main Street Village.
Type of Change / Modification
2. Unforeseen condajonsroircumstance . 3. Ouantiry or
Change Requested By
Revised. "122"
Packet Page -2361-
Ongma no ce p
Number of days atlged (if extension „ Explain wny additional days are needed (detailewspecific). Additional oays are needed due to
7/26/2011 Item 16.E.9.
'. certificate(s) from SAP or obtain from orolect manager at Goodwill. With Godowil) assigning the project to someone else.
f'
Add new tasms) 1 Cnange tasks' .,-i Delete taskis' %' Dther {spediv:: Fxtenswn _ _
� ,,,,., r��
"'�""""J
1. Provide a detailed and specific explanation of the requested changels) to the task(s):
Purchasing Department
AanngrAw Senien Dmoon
PW=UWV
2. Provide detailed rationale for the requested change: The Extension will give Goodwill the opportunity to be able to rebid the
Change Modification c=orn
ZI Contract Orange Request
Work Order Modification
Contract #: 14.218. Mod#: 1
PO/Work Order #: 4560/25166
i Project Name: Roberts Center Renovation
#B- 1D -UC-12 -0016
Project #: C01 G-07 Project Manager: Rosa
i Department HHVS
Protect
Contractor/Firm Name: Goodwill Industries
Munoz
i 1. Planned / elective * 2. Unforeseen conditiohs7ctrcutnstance
or Southwest Flonda. Inc.
—i 4 Correction of error(s) ,_' 5. Value adoec , 6 Schedule adjustment
Change Rqueated By
Cantractor /Consultant ❑
Owner Using De anmem
Goodwill
Original ContracVWork Order Amount S,
17+4;503.50 40126110:$6D3
Ongmal BCC Approval Date. Agenda Item #
/.i
Current BCC Approved Amount $
174:50160
Last BCC Approval Date: Agenda Item #
Revises V- 22C,
�Current ComradVVVork Order Amount S
1"74:503:60
$0.00 G.00%
Change from Current BCC Approved Amount j
Dollar Amount of this Change
New Contraot/Work Order Total S
174.503.60
0
(Revised
Cumulative Change
$0 00 'u 00 °'
Change from Original Amour: 0
Completion Date. Descnption of the Task(s) Change, and Nationale for the Change
I fi tc roceed tlate' D7 /01/10 Last approved date: IG,?2&L+9 Revised sate (includes this change): 022912
Ongma no ce p
Number of days atlged (if extension „ Explain wny additional days are needed (detailewspecific). Additional oays are needed due to
must attach current insurance receiving one bid and having to go out to big a second time for this project. Also due to death of
'. certificate(s) from SAP or obtain from orolect manager at Goodwill. With Godowil) assigning the project to someone else.
.. vendor;: 182 oays -
Add new tasms) 1 Cnange tasks' .,-i Delete taskis' %' Dther {spediv:: Fxtenswn _ _
1. Provide a detailed and specific explanation of the requested changels) to the task(s):
The oosl of this modification is to grant an extension until February 29, 2012. This extension is needed because this Subreupiem has
expenenceo delays witn obtaining a contractor during the old 'process anc changing project managers due to death of prior manager.
2. Provide detailed rationale for the requested change: The Extension will give Goodwill the opportunity to be able to rebid the
project if necessary, as well as allow time for permitting. and construction.
3. Provide explanation why change was not anticipated in original scope of work:
This was an unforeseen circumstance oue to the aeath of projed manager at Goodwill and also needing to rebid the proeet
4. Describe the impact If this change is not processed:
If this is not processed, the project will not be able to be completed, and we wilt not be able to provide the grant funds towards the
project. This will result in the cancellation o` the projed!.. and will ninoer G000will from being able to complete renovations at the
Roberts Center.
Type of Change / Modification
i 1. Planned / elective * 2. Unforeseen conditiohs7ctrcutnstance
3 Quartity or price adjustment
—i 4 Correction of error(s) ,_' 5. Value adoec , 6 Schedule adjustment
Change Rqueated By
Cantractor /Consultant ❑
Owner Using De anmem
Goodwill
_
_ Desigr Professional
Reouiatory Agency (spedfy' Other (specify) Inousines .
Purcnasino Processional Parncmated in Negotiation of Chanae r Modification . L. Yes No
/.i
Approveo by (Name and Title): Rosa Munoz. Grants Cootdmator - 1 Date:0529111
Reviewec ov fcurcnasine Professional:' _ �. , �,,_ '. -��i Date '7
Revises V- 22C,
Packet Page -2362-
tE Contract Change Request
7/26/2011 Item 16.E.9.
i
Purchasing Department
Change Modification Form
:] Work Order Modification
Contact #_ _ 4.216 Mod#: 1 PO/Work Order #: Project Name: Collier County Senior Meals
HHVS
ingmal ContracttvvorK uroer Amount $ . 25'MODM 71D2511 .16M
Onginal BCC Approval Date. Agenda Item #
Current BCC Approved Amount $-
- 95DOO D0
Last BCC Aooroval Date: Agenda Item #
Current ContracVVVork Order Amount $ '
Q5;9D0:00
Dollar Amount of this Chance
°$0.00
1 0.00%
Change from Current BCC Approved Amount
Revised New ContractMom Order Total I S
95.000.00
1
0
Cumulative Chances i
$0.00
0.00%
Change from Original Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date, 07101/10 Last approved date: 1026.!10 Revised date (includes this change): 0229/ 12
Last date on contract OW11 r'
Number of days added (if extension, Main why additional oays are needed (detaiiewspecific): Due to staff turnover and staff
must attach current insurance changes the funding couid not be expended within contract timeirame. The department is back
certificate(s) from SAP or obtain from on tracK with new staff. This extension is needed to complete the meals services to seniors.',
vendor),.I days
�J Add new tasks) J Chance tasks} -J Delete task(s) Other (soectfvP Extension
1. Provide a detailed and specific explanation of the requested changes) to the task(s)'.
The goal of this modification is to grant an extension until February 29, 2012. This extension will taKe the contract to February 29,
2012 Which gives the new staff time to expend the funding.
2. Provide detailed rationale for the requested change: The Extension will allow in- housing, Human and Veteran Services
Department (HHVS) the opportunity to fully expend their funds.
3. Provide explanation why change was not anticipated in original scope of worK:
This was an unforeseen circumstance due to staff turnover, and changes
4. Describe the impact if this change is not processed:
If this is not processed, the protect, will not be able to be completed this may result in the ranceliation of the protect., and will hinaer
HHVS trom being able to provide much neeaed services to seniors in Collier Countv.
Type of Change / Modification
Change Requested By
Revised: 11;712017
Packet Page -2363-
Coorer County
Agrt:nstziitr°_ Serves DMs::r
7/26/2011 Item 16.E.9.
Purchasing Department
Change Modification Form
X Contact Change Reauest
❑ Work Order Modification
Contract # 09- Mod #: C
PO/Work Order #: N/A
Project Name: Collier County Website
5 35
Hostino and Maintenance
Project #: N/A Project Manager:
Department: Purchasing
Contractor /Firm Name: Vision Internet
Joanne Markiewicz
Providers Inc.
IOroinal ContracUVvcrK Order Amount
Original BCC Aporoval Date: Aoenda Item #
ICurrent BCC Approved Amount
N/A
Las, BCC Approva' Date. Agenoa Item #
Current Contract/Won< Order Amount
S
9.900 -00
Dollar Amount of this Change
S2D0.00 #VALUE!
Change rrom Current BCC Approved Amount
�Revised New Cont act/Work Order Totai
S
10.10C 00
C mutative Chances
S
100 DC 2 02°iol
Chanae from Original Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to Proceed cater Last aporoved date. NrA Revised date Cinciudes this change;: N/A
N; -.
Number of gays adoad iE Expiain wry aaditiorai Pays are neeceg IoeiaiiedisPeaific: NL4
extension. must aa.acr current
insurance certificate sl from SAP
or obtain from venoorr WA
X Add new taskts, ❑ Change tasKl5 ❑ Delete tasks, _i Other (specify;-
Provide a detailed and specific explanation of the requested change(s) to the task(s): Modify vendor view of
Online Bidding System
2. Provide detailed rationale for the requested change: Venoors who attempt to researcn bid taouiation are only seeing
Partial data. To avoid confusion, we are modifvine one screen and re- directing vendors to the Purchasing Internet Page_.
Provide explanation why change was not anticipated in original scope of work: The Purchasing intemot page was
not developed at the time of nimementavon of the On Line Bidding System, and therefore this couic not be includec it
tie original scope of worn.
4. Describe the impact if this change is not processed: Continued vendor confusion. and emai! and telenhone calls tc
the Pu Cnas;ng 'D ?10.
Type of Change / Modification
Pianne ; elective X Z. Unforeseen conditions /circumstance 3 Ouanti v or pace adiustmen: N
4 Correction a` errors X VVa;ue aciaed [ 5 Scheduie adiustmen:
Change Requested By
u
Contractor /Consultant X :Jwne
I Desiec?�efssiona, ' Regwaton Age ^cv soecm: --
=urg ' asin: Profa_sslona Partic:batec Ir, Neoot;atlar. g Cranoe_ Modiflca.IC X �'e Nc
\porovec oy (Name and itie -- Date
Reviewed my iPurhasin- Professional: Date
. 1 /Z✓; -
✓--+�r
Packet Page -2364-
Colr C,OUMY
�xxz t_ vrncesDivis„r
Z, Contract Change Request
7126/2011 Item 16.E.9.
Purchasing Department
Change Modification Form
VvorK, Omer Modincatior
Contract Mod #: 1 POT WT k Order #: Pro ect Name: CoC Goe;ahons and
# =L0285B4DO508C2 4500'25418 !
Project #: same Project Manager. Department: r.HVS SUDDOn Services
Nick Greer, p Contractor/Firm Name: The Shelter for
Abused Women and Children (SAWCC'
I Onclna COntra=,wz)rK Order Amount S
113.000.00
5!28110 1532
Gnolnai BCC Approval Date: Agenda Item
Current BCC Approve, Amount S
113.000.oC'
Las, BCC Approval irate: Agenda Item #
Curent COnt aOWvork Order Amount S
113,000A0
Dolb, mount of tnls Cnange
$0,00
0.00 0/1
Total Change from Ordinal Amoun:
i R vises Conract"ore Croer Taa
Cumulative
S" = 000 DC i
°
0.00 /°
p Current BC
C ^an e from C Approved Amount
C'langes
SO.00
COD °h, l
hanne ,T ^ r e • a
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice td proceed Las: aacrovec compleudn cats. Revlsee complebor. date Ilnciudes tnis
domple:ion date c& - n: - chancel: na
Numner of days ages, ii` Exoialn wnv additional cat's are needed (detailedtsdec lc:
extension. must attach current
Insurance certificateisi from SA? na
or obtalr. -rcm vencori na
Add new tasKtS
_ �nange taW z-
tasKls; a Other(
1. Provide a detailed and specific explanation of the requested charge(s) to the task(s):
P. Der",lissiOle portion of funds are beinc shifted between aliowffi)Ie expenses wltnln elioiole activities - ir, operatlnc services
Maintenance is being reduce, by $2 O05 OO and Supeiies Service_ are cemc increases ov S2.005 0 ^_ in su000rtive
s=_rvigea. Chic Care. 1 Support Star is veing reduce-- ep SE34..:a anc Materials for Life Skills is ceinc increase, ov
$53, 44
2. Provide detailed rationale for the requested change:
ne changes will allow 'he subreciDien: to use funds where tnev are neebe, most in oroe' tc better nelo enoote clans Ir
leeC.
Provide explanation why change was not anticipated in original scope of work:
The budgets for Co- are done over a veer n advance_ anc at times condicons and orrcumstances reoure adjustments
Tnese adjustments are permissibre according to HUD grant regwahOns - -
4. Describe the impact if this change is not processes:
Needed - services wouic no: De avallaoiE to ce Drovi,ed tc tnc talents as Q; aT tJnda Ibr 2t7dsc seNICES WOU1d not DE
avaiiaoie.
3evrsec. 451
Packet Page -2365-
7/26/2011 Item 16.E.9.
Type of Change t Modification
Change Requested
^.nniracinr /,, ^.nn cr tfon•
. u- znasmr r roTesstona'. h'arucipatec In Neootfatlon OT Gnanoe ! idlcdRloavor. Yep i* Nr
AD:Dmved by Date:
Name anc -itte NIOK Green. Grants Coordmator 5i3Gr11
Reviewaa ey..'�_r� Date
Pumnasina Professional s Name. /
Revlsea 410"'
Packet Page -2366
7/26/2011 Item 16.E.9.
EXHIBIT A
Re: Cataiog of Feaeral Domestic Assistance r 24.235
HUD Grants FL0295B4006DISC2
The additions to the existing language in the Agreement are shown herein ov underiining; deletion.; tc
the Agreement are shown by s,- .:.,�.
EXHIBIT "A"
SCOPE OF SERVICES
SHE_TEF. FOR ABUSED WOMEN S CHILDREN- OPERATING AND SUPPORTIVE SERVICES !SAW'CCi
B. BUDGET:
Line item
caC -SHE' rungs
OPERATING SERVICES: -'__
Maintenance: _ 7 E raciiit es .Aoministrator
209 of salary, .axes and benefits to Grant
Supplies, Services, Utilities, -axes, insurance :.g;9p 12.90c
'5Fz m Gran:
TOTAL OPERATING SERVICES S20,100.00
SUPPORTIVE SERVICES:
Case Management, S F7 c Advocate 3E,-I:
BD°o ai' Safer';. taxes. benefit-.
Child I..ar,, S . . E Superv!sOr
50% c'saiar}, :axes, benerir-
Child ;tar . _ _Support S,a- =,gg.S; - �.:;.g;,
1Sio .' *salary, tares, oenefiu
Material- for Li=e Skills. =oucauor
Cniic :.are fcr Tra. ^.SDO na: _;v!ne -
Packet Page -2367-
80% to Grant
7/26/2011 Item 16.E.9.
TOTAL SUPPORTIVE SERVICES $ 92,900 -00
TOTAL CoC -SHP FUNDING S113,000.00
All atner terms and conditions of the Agreement shall remain in force,
Packet Page -2368-
'7k , 7/26/2011 Item 16.E.9.
C�ier Copy
Purchasing Department
Aanvmtahe SMAMS avisdr, Change Modification "Form
Purdtasi.�
L� Contract Cnanae Reoues: VVorK Order Modification
Contract #: Mod#: PO/Work Order #: Project Name: HUD Hometess
S7g- UY- 12 -�C2�- 450 ^11316-- Prevention and Rand Renousino
Project #: Project Manager: Nici -, Depattment: HHVS Contractor/Firm Name: Collier Jounw
Greer Hunae-and Homeless Coalition (HHC
b3ripmal Contract/Worl, Omerkmount
S
- 4U21,01)
9!,161,09 "96019
Original BCC Aporovai Date. Aoenda Item
i airren: BCC- Aoprovec Amount
S
.,..30:154:28
- :SMW'M 1••:609
-ast E30C Aporova: Date- Agenca Item r
Curren: Don— advVvork Oroe- Amount
- -5' .:
373726
IDallar Amount o`ths Cnance
--
- :50..00.
I O.DC °io':
Cnanoe from Current BCC Approved Amount
1 Revised New ContaotM+orr, Oroe- Tota
5
30. ^.54.2
AdC new tasKls �nanae tasks _: Delete tasr:;s
Other
ICumulative Cnanae=_
17 DEE 7--
C 021,,:
�hano=_ frog Orioina Amnum
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Oratna! nonce tc proceec oate
Las: approved ante
Revise-- date (includes Ines chance:
ff
NLimoer of days aaoeo it
=xpiam wny aadnicnal nays are neeaee
ideaiiea.,oecific�:
extension, must a acn Curren:
insurance cartincate(sl from SA°
or oa:ain from vendor; / %%}
AdC new tasKls �nanae tasks _: Delete tasr:;s
Other
i,specrfyl
1. Provide a detailed and specific explanation of the requested change(s) to the taskis):
^ace part 5 o` = xhi:x'. Cf the SuxeCoien: aereemen: amenamen: r' wi'.n HHC erroneousiv omihed a striket imuon For
the 514.00: line item,'Custom:ze:: HrdiS °rogramm:ng ov ClienfTrack, inc' It was a Scrioners erc, and everything eise di
the amendment stilt stands x
2. Provide detailed rationale for the requested change: .=.__ r was a SCnnner s erg', it needs tc be correctec ID ensure
addJ:'aCr.
3- Provide explanation why chance was not anticipated in original scope of work: It was an end:
4. Describe the impact if this change is not processed: Sant funds wouid not oe aoie to oe prooe'tr expenaec if the
ecx is nc, __rle.�Zec
Type of Change i Modification
Unforeseen odndltions- gvcumstance 3. Cuantity , oncs adi isimern
� Co wino o: i= _ 5 Value aooec 5 Scneoui =_ amus,men
.poro ✓ed D- !Name arm -!!In -: Nice" career :i� =n = Goo ma:or
Data
Raviewec Dy rPurcrasmg processional.. ,.�.. ., -- ✓ .� Date
Packet Page -2369-
7/26/2011 Item 16.E.9.
AMENDMENT #3 TO THE
AGREEMENT BETWEEN COLUER COUNTY
AND
COLLIER COUNTY HUNGER AND HOMELESS COALITION
Catalog of Federal Domestic Assistance # 14.257
HUD HPRP Grant # 509- UY- 12 -DC24- 2009 -06
This Amendment to the referenced Agreement shall be by and between the parties to the original
Agreement, Collier County Hunger and Homeless Coalition (CCHHC;, a private not- for - profit corporation
existing under the laws of the State of "Florida. having its Federal Tax Identification number as Ll -
3610!54 (hereafter referred to as "SJBRECIPIcN 'j and Collier County, a political subdivision of the
State of Florida, (hereafter referred to as "COUNTY "i.
Tric following changes to the above referenced Agreement have beer mutually agrees to by the
Subrecipient and the County. The additions to the existing anguage in the Agreement are snown herein
by underlining: deletions from the Agreement are snown by -'-.
ss :xsxsx
Exhibit "A ", section "B" (Budget; shall be amended as follows:
Customized HMS Programming
by CiientTrack, Inc
+sssssxx
All otner terms and conditions of the Agreement shall remain it iorce.
Accepted: Juit S , 20
SUBRECIPIENT:
Collier : ounty Hunger and Homeless Coalition
Debra Man,. Executive Dire_ or
Amendment # 3 HPRP Gran; " S09- '-1Y -12- 0024 - 2009 -D5
Collier County Hunger and Homeless Coalition
Packet Page -2370-
OWNER:
BOARD 0- COUNTY COMMISSIONERS
COLLIER COUNT,', FLORIDA
i
Ni-K Greer, Manager
7/26/2011 Item 16.E.9.
DEPARTMENT DIRECT OR
J�
X
Marcy Krumbinle v1
CONTRACT SPECIALIST
=1 1.
Lyn M. Waati
4menament r ? HPRP Gran; « SQ4- L'1'- 1C- OC24- 2QQP -Cc
Collier County Hunger and Homeless Coalitior
Packet Page -2371-
7/26/2011 Item 16.E.9.
MENIORANDL''VI
Date: .iune
To: Nicl: Greer.. Grants Coordinator
Housing. Human 8- Veteran Serv1CBS
From: Ann Jenneiohn. Depu , Cleri>
N-linutes &- Record, Denartment
Re: Amendment #1 to Collier Countv's Hunger and
Homeless Coalition (HBC) Subrecipieut Agreement
for HUD Grant S09- U1 -12- 0024 - 3009 -06
Anached is an original coPy of ie a= reemeni referenced above (item #16D9)
aanro <<ed b� the Board o.-Coun: -. Co=ssioners on June 14 2011.
The Minutes and Record's Depa-¢nent Nil' hold the second original acre.-men:
in the Boards Official Records.
I: -VO% have and qu. °sno'_':s picas: cal m:. c.
nc":.ni-
Packet Page -2372
7/26/2011 Item 16.E.9.
AMENDMENT #1 TO THE
AGREEMENT BETWEEN COLLIER COUNTY
AND
COLLIER COUNTY HUNGER AND HOMELESS COALITION
_a,a oc c= reoer„ Janes -ic _ <sistance ;! s,._-S'
-IUD FiPRP Grant.` Sag- Ut'- 1_ -DO 24-20C? -05
This Amenament :c the referenced Agreement snail „e n� anc between :ne .-,ies tc: the orleinal
Ogre =_men :, Coliier County Hunge- and Homeless Ccaiitior: iCCiiHCj, a orivate not- fOr- pro:'tt Cerooratior
_xistmi: ,.-Rae• the- iaws or tr= SLare 07 ior.oa, ravine `.t Eeoeral Tax ldentiiicatior - umo =_r as 04-
3ci0 �- ,nereater refer ed ;c as "SU5RELiPIEN7 and Lclher JOun-, a och -u-zi subdivision nr th_
..ta = c, --ic, Ina. 'inerea`er referred ;C a-
ne "LOUN''•,..
fohowin_ cnanges to t..e acove 7e�e2nced Agreement have been muwally agrees
5ubrecioien: a -:: ;r Loun -, The additions tc - exls ;ing language in the Agreement are shown , reir
by und=_riinine ceietions frore :ne Agreerrmen: are snow-. ov
IV. CONSIDERATION AND LIMITATION OF COSTS
The SJBRE_IVIEN- snail ba re ^bursec by me COJNTti using HUD funding for allowable cos -'s,
-mined
n, an amount nc:.,, =_x:_ C -
92!!2E- tSC' -, ,88t Thir v Thousand One Hundred Fifty Four Dollars and Twentv Eieh- Can
(S30,154.281 fcrtne services cescrmec in E >:nioi; "-,
EXHIBIT "A'
SCOPE Or SERVICES
Coliier County Hunger and Homeless Coalitions S09 -US' -0024- 2009 -00
HPRP Program Coordinatio^ and HM15 Administratior
�.mename_r c _ r. ?FP _ = 5: > -U`' -= '_025 -0c
Coliier LOGnr, nunge- anc H�,..eiess Loalitior`
Packet Page -2373-
7/26/2011 Item 16.E.9.
?HE SUBRECiPIENT AGREES TD:
A. PROJECT SCOPE:
The Hunger and Homeless Coalition (HHZj will provide overall program coordination and HMIS
support for the non - profit agencies nar;icmatinE in the Homeless Prevention and Rapid Re-
Housing Program ;HPRP:. In addition, the Coalition wil: perform public outreach and coordinate
engagements to publicize the availaoility of the HPRP program, develop the HPRP administrative
plan which outlines the program policies and procedures for participating agencies; cievejop
eilglblilty and reporting cneckilSu, organize :raining ter participating agencies; and coordinate
quarterly meetings and monthly, cuarterw and annua perfor ;ance reporting for tree
participating grantees-
HHC will also ensure participating agencies are trainee and functional ir. HMI-,-. and are capabie
cf providing H!vl!S pertormance reporting as outlined m the HUD Notice cf = unding dated Marzr
'`9, 2009.
Collier County Department of Housing and Human Services is using Department of Housin_ and
Crban Development (HUD; Homelessness Prevention and Rapid Re- Housing ;HPRP,' funds ir. the
amount c` _ Thirty
Thousand One Hundrec Fifty Four Dollars and Twentv Eight Cents 1530.154.281 tc furs the
Hunger anc Home{eS CoaiRlon's HPRP Program Coordination. and HML Adminl >t -anion project.
Hunger and Homeless Coalition HPRP Program Coordination and HM1S Administration
B. BUDGET:
_:ne :t`m:
HPRP pure.
HM!S
HM!S Computers, Printers
and Peripherals . §.9X SO
C:Jstomlzed HMS P- ogramming
cy ;:.iien,Trazw. tnc
7echnica Assistance anc -raining
Tmve and Trainire for HMIS
e.dministrator &
:.00rdinator
- rave.3.�xpers__
I mendment = : HPR? gran-. ;- SD9 -U`:' Ira- 002 »- 20:S -D
Collier Counry Hunger and - :.,neless=nairicr
Packet Page -2374-
Cier Cox],*
Acstmsrol Sarores DN&or
.:rase
E Contract Cnance Recuest
7/26/2011 Item 16.E.9. —
Purchasing Department
Change Modification Form
work Order Modification
Contract # Mod #: ' �� r. PO/Work Order #: N;.=, Project Name: Wiggins Pass Channel
1 C-5572 Straachtenino- Desion and Permil
Project #: Project Manager. Department: ContractorfFirmName:
/L r Gar,, M::.41oir Cazs ;a -ane N2 ^Doer -en• ^ ^as•a Pann
ine and Eno;neennc
wn5mai GDnracVWOrk Oroer,4moun; $ 77.485.OD 6/1411 10 D Onamal BCC Acproval Date Aeenca Item:
(Current BCC Approvec Amount $ 177.485.00 Las: BCC Approval Date, AaenPa Item
(Current CentractfJVcrk Orae- Amount $ 177.485.oC
Dollar Amount of this Cnance $0.00 ;!0C 0,6! „nange rrDm C., r-en: B..0 A ^Proved Amoun:
I Revised New Contract/Work Orde• -ota� 7s--7--4a----5c7 -
lZumwative Chanoes _O ;;'Xgo; Cnance rrom Oricina: Amount
Completion Date, Description of the Taskis) Change, and Rationale for the Change
Ongma: notice_ to Droceeo cat =; Las; aDorovec ease N. Revise care ;inauaes MIS Pnanee; NIP.
Numoe- o? cays addec J; xpiain wne aa%ls ar needea icetaued�saeai, "ia. N,
earension, muss anace eeriest
irsurar.ce cerrificatels!'rom SA--
o- cotain from vencor!.
Add new ;=_sk(s' `I Cnance :ask;s: Deie;e taSKIS O;ne Doe cry;.
1. Provide a detailed and specific explanation of the requested change(sl to the task(s1: The .Agreement
radve, E>nnv raa 5.30C,000 croiessiora LaDdav - imit. Risk Mgmt ras aporoved the revise C S2 OCC.CO. Processional
'_iaaidv_c"1it.
2. Provide detailed rationale for the requested change: Censultant carries $2 million it arofessional Laoiiit_v anc
=crested Decrease as aeditioral s3 milhor. 1, P ofess+ona: _ ;aoiiity wowc oost Consul ant s' =.000 Der v=_ar
3. Provide explanation why chanoe was not anticipated in original scope of work: 7nis arrange s tc the Consuttar: s
DroressiDna'. 62dility insur2ne2 r- _euirement and aces no: chanoe ice sPOPe of work..
4. Describe the impact if this change is not processed: ::❑s.: -Dice _irnrs'o- arafessiana '_iaPiirtv ana assDo;atea
Premiu Post would exceec the RISK =-xoosure for ;nrs D'Clecl
Type of Change ! Modification
X1.1`=-. =iacuvc _ _ unroreseer conarions)a.rcumstanc= _. � acan•in c-onc =a�iusc -yen:
Chance Requested By
air-
Packet Page -2375-
RevseL' 1.227'
I
7/26/2011 Item 16.E.9.
EXHIBIT A -1 Contract Amendment #1
1410 -5572 - Wiggins Pass Channel Straightening - Design and Permitting"
This amendment. dated 1 t, , 201 1 to the referenced agreement shall be b} and
between the parties to the original tireetnent. Coastal Planning 6 Engineering, Inc. ito be referred to as
"Consultant") and Collier County, Florida, (to be referred to as "Owner';.
Statement of L nderstanding
RE: Contract 4, 10 - ?�73 - "Wiggins Pass Channel Staightemng - Design and Permittinc"
in order to continue the services Provided for in the original Contract document referenced above. the
Consultant agrees to amend the above referenced Contract as follows. Chanee Professional Liabiiita
Insurance Limits from S5.000.000 to 53.000,000 as indicated below:
Professional Liabilip insurance shall be maintained b } the CONSULT° 7 to insure its iegal habiiin
far claims arising out of the performance of nrofessional services under this Agreement. CONSU -A_N'T
waive=_ its nght of recover against OWNTER as to any claims under this insurance.. Such insurance shall
have iim s of not less than:
_ S 500.000 each claim and in thc. aggregate
51.000.000 each claim and in the aggregate.
S 2
_•000.000 each claim and in the aggregate
S�.000.000 each claim and in the aggregate
Words that have been deleted are . words underlined have been added.
All other terim and conditions of the. agreement shall remain to force.
IiN WITNESS WHEREOF, the Consultant and the Owner have each. respectively. by an authorized
person or agent, hemunde- set their hands ana seals on the date(s) indicated below,
CONSULTANT:
Coastal Planning B: Engineering in:,__,
Thorns J. Camtheil. President
Accepted:
4,
'OWNER:
BOARD OF COUN 71`
COMMISSIONERS
OF COLLliR COUNTY. FLORIDA
DEPARTMENT' DRECTOR
� f � r
Sian• Nlc;Alpin
Packet Page -2376-
CC'N7T,AC7 SPECL%C IS`
Lvr `[vI' W ocd -
Ca�fier CaurtLy
Adtnn :srm-- Service: Drvss ,
issna
'E4�Contract Chance Request
7/26/2011 Item 16.E.9.
Purchasing Department
Change Modification Form
E] Work Order Modification
Contract t 10-
Mod #: 1 (one)
PO/Work Order #:
rrolect Name: ran u: t urvnauu
5595 Part II
Explain wny acditionai days are needed i detahedisoecific): An early Notice to Proceed
4500125724
Parkway and Hunter Blvd. Median j
extension. must atacn current
insurance certificates; from SAP
was
II advanced during the Part I curbing installation. However, not all elements of Part II
or obtain from vendor) 60
Landscaping & Irrigation were able to be advanced cue to the project consttucuoc
Landscape & Irrigation Installation
Project #:
Project Manager. Darryl
i Department: ATM Dept
Contractor /Firm Name: Hannwa
1 45gg:,.2g77�4
Ricnard
50 oays. Staff.' with this recommendation anc approves in that the issue of the
Landscaoe & Imcatior Inc.
.,,,y,,. -1 ,..........,...,...._. - ___. -
Current BCC Approved Amount S 290,879.86 past BCC Approval Date; Agenca Item #
Current Contract Work Order Amount $ 290.879.86
Dollar Amount of this Chance ($150.00) 1 -0.05% Total Change from Dngina! Amount
Revised Contract(Work Order Total $290.729.86 1 1 -0.050ic Change from Current BCC Approved Amount
I Cumulative Chances IS1,50.rin)l Chance from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Ononal notice to oroceec
i Las; approved completion date: Revised completion date (includes this
pontoietion cats: August 1, 20"
August 1. 20" chance) September 30, 2011
Number of days zipped (if
Explain wny acditionai days are needed i detahedisoecific): An early Notice to Proceed
issued for Pan It on the basis that it was beneficial to have some elements of Part
extension. must atacn current
insurance certificates; from SAP
was
II advanced during the Part I curbing installation. However, not all elements of Part II
or obtain from vendor) 60
Landscaping & Irrigation were able to be advanced cue to the project consttucuoc
schedule of Bonness mc. for Part I not allowing portions of the Part 11 work to be
j performed While the Pan i cur-Dine worK is being performed. Staff nas received a letter
from design professional (McGee & Associates: see attached) approving the requested
50 oays. Staff.' with this recommendation anc approves in that the issue of the
'earw Notice to °roceed to Hannwa for Part II nas resulted in reducing overall ormeci
time -line 0%, 100 pays (includes the aodmo of 60 gays Der this chance order;.
i Add new taak(s) Change tasklsi Delete t2sk!s1 Other ; :specfy): Add 60 days to
fi - nal comoietion for Part It
Landscapinc & Irngation Installation
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
Reduce Existing item #28: Contractor has provioed proposal for $150.00 cost reduction for a chance in specficatior
from a 10 (hp) horse power pump which PPL engineers wouid not allow in the proposed ioation due 10 the demand that
a 10 no pump would place on the electrical grid in Golden Gate City (specifically Hunter Blvd, at proposec power crop
ioation). The change to a 7.5 (hp) horse Dower pump was recommended by McGee & Associates (designer or record)
to address the Dower requirements of FPL enanee.rs.
Total Cost reduction for Line item #28 in contract is — ;150.001 idecuctrve chancel
2. Provide caballed rationale for the requested change:
Chance from a 10 no Dump to a 7.5 no pump is directly related to the PPL engineennc requirements to that a 3 chase
Dower source (requirec for the 10 hp Dump system) could not De Drovidec W the proposec power Drop location or,
Hunter Blvd. The location coulc not be changed without modification of existinc SFWMD water use permit. it was
determined by McGee & Associates that a 7,5 hp pump rAwd orovide sufficient pressure and nations Der minute anc
that utiization of the proposec cower crop site with reeuced power requirements of the 71 5 no would be sufficient for
Droieo: demancs it ter--s of water use and Dower supDty
Provide explanation why chance was not anticipated in original scope of work:
Revised 4/6'!
Packet Page -2377-
7/26/2011 Item 16.E.9.
Original project plans were provided on the basis that 3 phase power sufficient to energize a 10 hp pump would to
availabie. Analysis of project site prior to bidding indicated that 3 phase power would be available and the design
accommodation for 10 hp pump was incoroorated into the project on the oasis of sufficient power for the 10 hp system.
Post bid award (ounno construction phase for Part II Landscape & Irrigation) analysis by FPL engineers resulted in a
revision of the pre -bid review of the FPL capabilities to provide 3 phase power for a 10 hp pump system. The FPL
engineers indicated that the draw for a 10 no pump at that location would not be approved for construction.
McGee & Associates recommendation for down -sizing the pump from 10 no to 7.5 hp was based on the FPL
communication of what power supply is actually available with the current Dower demands of the particular location. The
reduction from 10 hp to 7.5 hp is not anticipated to negatively impact the performance of the irrigation system. The initial
specification of 10 rip was for provision of 'future expansion' of the system.
4. Describe the Impact if this change is not processed:
The impact of not processing this change would result in the contractor providing a 10 hp pump system for the specked
location and that FPL would not energize the system due to insufficient power supply for the 10 h) system.
Type of Change / Modification
Revtsec: 0fe" S
Packet Page -2378-
Cher Cow*
Pur.hesinc
Z Contract Change Reeues:
7/26/2011 Item 16.E.9.
Purchasing Department
Change Modification Form
Wori: Order Modification
Contract #: Mod #: PO/Work Order #: Project Name: Collier Area Transit
16 -5586 1 4500126272 Generatortnstaliation
Project #: Project Manager: Department: Alternative Contractor /Firm Name: William J.
33031.1 Brancv Otero ransoorta4on Modes Varian Construction Co.
Onalnal ContracVW one Order Amount
:°3a?'_
7'4't- #B'f�9
Original BCC Approval Date_Aeenoaltem -.I
'Curron; BCC Approved Amount
«aza''�'
Last BCC Aparo\sl Data, Aoenca Item w
Current C ntract /W cry, Order Am_.o- un t
Dollar Amount of this Chance
ChfnaT'l1OnalAmount
/�
Re-ms Re-msed New Gantry VW one Order ro al 11 5 9 395... 8 5 11
°/°
�Chanoe from Current Amount -'
I Cumuiative Chances
�� 53.172.00
3 52
Lompfetion Date, Description of the Task(s)- Change, and.Rationale forthe Change
Onainat notice to proceed _ast approved completion cats Revised comdieuon sate (includes this
comoietion date 3.7; ^.1 713111 dnanoer 7,'3 +11
Number of days added iif =xplam why additional Gays are neeeed loetailedrspeciflci. NiA
exiension, must attach current
insurance ce7tl5catei s i from SA°
or obtain from veneor:. G Other specif r
Aod new tasK(s, _ Chance task(s) _I Delete task(si L; ( )%
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Supply temporary dower
dunnc emergency power outaoe
2. Provide detailed rationale for the requested change. FP'_ noticed uoor Inspection that two transformers were Ieakmc
oil at the CAT Radio Road Facility. This change order allows the contract to supoiy temporary power -a critical
elements at the CAT Facility wrioe the transformers are reolacec. -
3. Provide explanation why change was not anticipated in original scope of work: The cnanee order is necessary in
response to an inspection by FPL. W e were not aware that the transformers were Ieakinc oil. This work was emergency
in nature.
4. Describe the impact if this change is not processed: _he CAT facility would have been unable to function wniie FPL
reniace the transformers.
T of Change 1-Modification -
...
------ cranrp I Quantity ar price adjustment
_ �Orrecticr of error, vaije added D- JCrteuule auwoo nc
Name ant Tile` Brant; "Ner.'associate Protec*. lAanage :'
RewseC 2!16'
Packet Page -2379-
Packet Page -2380-
Ci County
,.^,rTt'G�1� JarVl� �4UlSI7r'
Pu;.hasinE
7/26/2011 Item 16.E.9.
Purchasing Department
Change Modification Form
Contrast Chanoe Request X Work Order Modification
Contract #. L'S- Mod #: 4 PO/Work Order #: Project Name: Watershed Management
3557 4500102994 / URS -r -3657- Plans
07
Project #: Project Manager: Mac Department: Land Contractor /Firm Name: URS
'd /4 Hatcrnr Development Services
Original Contract /Work Order Amount S 198.840.0D 9125/07 10E Onainal BCC Approval Date: Agenda Item #
Current BCC Approved Amount $ 158,697.50- 6122110 16A17 Last 8CC Approval Date, . Agenaa Item #
Current Contract /WorkOrdeer Amount S 156,697.50 0 BCDollar Amount of C Approved Amount
Revised New Contrai Chang Order Total S 155.697.50 0.00 0.00 ro Change from Current. BC �
ICumulative Chances i S k40,142.50) -y_T f Change from Original Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date. Las; approved date. Ju Revised date (includes this mange): August
October 1 2007 ^E zc 31, 20)11
Number of days adoeo (if Expoain why additional oays are neeped loetaiiedispecific ;. The time extension is due
extension. must attach current to delays receiving the model calibration report from Watershed Management Plan
insurance ce tificate(s) from SAP subcontractor DHI The extension provides sufficient time for report deveiopment and
or optain from vendor): 91 Days discussion:. _
Add new taskisj L I Change tasks? ! Delete taskfs; XOtner ispeciry; Time extension
1. Provide a detailed and specific explanation of the requested changes) to the task(s): NA
2. Provide detailed rationale for the requested change:Ttte time extension is to allow review and repor, preparation
followino tardy model calibration report from Watershed suboonsultant DHI
3. Provide explanation why change was not anticipated in original scope of work: An overly ambitious attempt to
meet manning deadlines did no: allow sufficient time for public discussion.
4. Describe the impact if this change is not processed: =aiiure to complete the Watershed Management Plans woulc
result m a G-owtn Management Pian deficienc\
Type of Change / Modification
_Planned i Elective X 2 Unforeseen condition sicircumstance ❑ 3 Quantity or price adjustment
4. Correctio,, of e ^ror,5'. E Value accec X c. Scheduie adiustman'
Change Requested By
— Contractor /Consultant Owner _ X Ustnc Department
Design Professiona, !_I ReauialD -V A0enct isDecify `I Otne, csoeciN;
Purehasino Professional Particioatec ir, Neootiatioc of Chance ; Modifrcatior Yes X Nc
App �_.. Dy iM'a,. -'archer. Senior Environrne�ta" Soeciau,t II _.._. Dat_:
Reviewed Dy (Lvn Woody.
Revise_ '1::2..
Packet Page -2381-
7/26/2011 Item 16.E.9
Packet Page -2382-
C01'r catvlt ti
Purchasing Department
ar>Mi+= Services Dmscr Change Modification Form
PtI=2sin_
7 Contract Change Request a WcrK. Order Modification
Contract tart 05- Mod #: Y, i POlWork Order #: 45- Project Name: Desion 8 Reiateo
5262 -C; 1 119141 Services for Replacement of Bridge
#030152 Oilwell Road fCR 8561
Project #:56065 Project Manager: Department: Trarsporatior, , ContractorlFirm Name: Stanley
Marlene Messam Enoineenric Consultants. Inc.
. I I _ Original BCC Approval Date: Aoenea Item
Original Ccntrac`✓Work Order Amount s 150,096.28 03109110 #10C
Current BCC Approved Amount #WA- - - Last BCC Approval Date: Aoenea Iterr #
Current Conract/Work Order Amount 5 - 150,095.26
Dollar Amount df th!s Change $15.000.00 1 7—T9-97 Total Change from Original Amount
Revised New Contract/Work Order Total 5165 09::.28 #NIA Chance from Current BCC Aoproved Amount
Cumulative Chances s ".5.000,00 9 99% Change from Current .Amount
Completion Date, Description of the Taskis) Change, and Rationale for the Change
Original notice to proceed Last aoprovec ampletior date. -vise.- completior date (includes this
completiondate :7,'IS1201C 07!14/201' ,change ?.01130,'2012
Numder of cays added Ni Expiair why additionai oays are needed IdetaoedisoechlC, :.
extensior, must anacn current Additional oays are needed to complete Tasi, II 'Post Desi_ar Services" whim
insurance certificates) from SAP '.. was in the oncrai contract as an ootiona, service.
Or obtain from vencorr 20'C
_ Ado new tawsi _ Change tasks) 71 Delete task(sl _ Other (specify).
,. Provide a detailed and specific explanation of the requested changes) to the taskis):
Ir the onoinai contract, task. 11 "Post Desion Services" was inowbec as an optional service This task includes
construction engineering and inspection lCEI). I-. was anticipated that county sts" would De performing the CE! services:
however, due to the nature of the work, the consultant is still needed to orovioe occasional site visits. review anc ..
approve silo., drawings ano respond to reouests for information 1 RFiI from the contradtx
2. Provide detailed rationale for the requested change:
-his is work is to replace a ondge and the Countv's construction manaoement deoanment does not have the needed
resources at this time to fully staff the pro )ect due to other ongeing pro)ects. The consultant stay will be needed and can
De avauable to Drovice limited CE) services as oescriDed it Item Nc. 1 above.
3. Provide explanation why change was not anticipated in original scope of work:
The Task w2s included :n :he orional work order cut was not neooiiated as exoamec it ftem No 2.
4. Describe the impact if this change is not processed:
Tne nature of this work is such that a licensed structural engineer will De needed to assist Ooun;y personnel ounnc
..._ ccnstrucnor phase of this project. It is the responsiciiity of the Engineer of Record IEOR! to review technical
o3 uments suer as snoo drawings and to respond to structural issues that apse during constructor. These services
are imperative to the success of the prole d'. This is a matter of Healtr Safety and Welfare
Type of Change I Modification
Planned! Elective Unforeseen cdrtditignsroircumsance _ °. CluantiN or pace adius ;men:
4 Ccrredtior o; errors 5 Schedwe adjustment
Change Requested By '..
Revised 4 /6n'
Packet Page -2382-
r�a�aa�aci
6.E.9.
Packet Page -2383-
C
ricorc�I I Item I
_ Con;actor!Consultant Owner
Design Professional _�.. Reeulatory Aeencv Isoe^iM _
?urcnasinc Professions Particlaated in Neeouafion or'nanoe Mods icaticn:
__ Using Geca;tment
Other (soecl*v)
Yes No
Approved oy
Gate:
Name and Titte. Jay Anmac. P E., Director. TransoorraUo, Enameermq
Reviewed by ; -
Date: 1,1
Pumnasing . 6f Io s?dame: o
neviset 4f& "'
Packet Page -2383-
C
_i Contract Change Request
7/26/2011 Item 16.E.9. -
Purchasing Department
Change Modification Form
C Work Order Modification
IOnginal ContractANOrK Orger Amount 5 196,195.13 Original BCC Approval Date; Agenda Item m
Current BCC Approved Amount di Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount 5 196.195:13
Dollar Amount of this Change 50.00 1 0.00 °!° Total Change from Original Amount
Revised New ContractMork Order Total 5196.195.13 *DIVtO! Change from Current BCC Approved Amount
ir.._.,...:..., r�....,.e� sn nn 1 000% Chanoe from Current Amount
Compilation Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed Last approved completion gate. Revised completion oate (incluaes this
I completion date: May 18, 2011 May 18, 2011 change): December 31. 2011
Number of clays addec (if 1. Explain why aciditionai bays are needea (oetailedlspecific): The onginal scope
extension. must attach current provided sufficient time for the initial year of monitoring, but there are project
insurance certificate(s) from SAP iocations that require monitoring through the summer and all (2011 ). Also, the
or obtain from venoor): 227 Days onginal scope did not provide time for receiving data from outside sources (FDEP,
Add new task(si U Change tasks) Delete tasks) LX
J other (specity)
2. Provide a detailed and specific explanation of the requested changes) to the task(s): NIA
3. Provide detailed rationale for the requested change: Due to Ine nature of the won,, (weather delays, data requests,
etc.), more time is necessary to conduct the monitoring and prepare the report for the various areas per the project
permit requirements.
4. Provide explanation why change was not anticipated in original scope of work: The original scope provided
sufficient time for the initial year of monitoring, but there are project locations that require monitoring through the summer
and ail (2011 ) . Also, the original scope did not provide time for receiving cats from outside sources (FDEP, other
consultants. etc.}
5. Describe the impact if this change is not processed: Completion of the Physical Beach and Inlet Monitoring will be
unapie to be comoieted oer FDEP permit reouirements
Type of Change I Modification
Change Requested By
Approved by:
r I Date: i
Name
Reviewed oy Date. , 1
iii I- ,, ;;.� G -/ eL —, _.
Purchasing
Packet Page -2384-
Rav�sec: 4161...
7/26/2011 Item 16.E.9
c4gr Caste'
Purchasing Department
Aamnscallme SwimesDivson Change Modification Form
.. ='Mu v
Contract Change Request WorK Order Modifiabor.
Contract #: 1 C- Mod #: I POlWork Order #: 45- Project Name: woodland Boa: Park
5510 1268`7 Security Camera Brackets
Project #: 806". 1 Project Manager: Cunt Department: CZM Contractor /Firm Name: PBS
Current BCC Approved Amount N/A Last BCC Approval Date. Agenda item
Current ContradtMvork Order Amount S 1141350
(Dollar Amount of this Change (55.115.05) 1 -44,62% Total Change from Original Amount
Revised New Contract/Work Oroe' T Otal 1 $6.297.85 *VALUE( Chanoe from Current BCC Approved Amount
Cumulative Chances i (S° "5.051 -4482% Chance from Current Amoun:
Completion Date, Description of the Tasks) Change, and Rationale for the Change
Original notice to proceed Las: approved comolenor date: Revised compietion date (includes tnis
completion oate: 5.2'1,1 change) 5.21 11
Number of days added (if Explain why additional days are needed Idetaiiedispecific): NSA
extension. must attach current
insurance certlflcateiss from. SAP
or obtain from vendor:
.� Add new task(si J Change tasK(s; " Deiete tasK(s) J Other ispecify).
1. Provide a detailed and specific explanation of the requested changes) to the task(s): The proposed labor services
m connection with aoplving onmer treatment tc 28 dalvanlze ladders is no longer redulred under the related worK order
oecause the intend worK was supseduentiv covered under a previousy executed work order
2. Provide detailed. rationale for the requested change: Tne intended proposed iabor services are beine performed
under a previously executed work order that was recently modified wit- the execution of a BCC approved change order.
3. Provide explanation why change was not anticipated in original scope of work: It was presumed that the work
would be covered under a new work order due to the expiation of a previousiy executed work order however. the
previously expired contact was recently extended by the BCC to allow a change oroer td- be processed
4. Describe the impact if this change is not processed: There would de a duplication c` requested labo- services unoer
two separate unrelated Wort, crde s creatinc unnecsssa-y outszandlnc Unvalued services.
Type of Change I Modification
Change Requested By
Reviewed D)' _ .� _ Date _
�urcnasing ?rotessional s Name:
Packet Page -2385-
Revises 415'
;, 7/26/2011 Item 16.E.9.
er
Purchasing Department
Adrnr=a6v- Sermces Droscn Change Modification Form
= Contact Change Request Work Order Modification
Project#: NIA 1 Project Manager. Department: Facilities Contractor /Firm Name: Scnetla
i Melissa Hennig Managment i Ecoloaical Associates, Inc
Original Cdntradi7Work Order Amount
S 91.039.50
tN /.l
Original BCC Approval Date: Agenda Item #
Current BCC Approved Amount
*N/A
#N!A
Last BCC Approval Date: Agenda Item ;t
ICurrent ContractlWork Order Amount
S 91.039.50
Dollar Amount of this Change
$0.00 D 00%
Total Change from Original Amount
Revised New Contract/Work Order Total
$91.039.50
#N!A
Change from Current BCC Approved Amount !
(Cumulative Chances
$D .OD
1
D 00 %i
Change from Current Amount
Completion Date, Description of the Task(s) Change. and Rationale for the Change
Original notice to proceed Last approvec completion date Revised completion date (includes tnrs
completion data 9 -30-11 9 -30 -1t change): 9-3C-113
Number of Gays added (if Expiam why additional says are needed fdetailedJSpecr ig, so a trier consultant will
extension, must attach current nave time to respond to all permitting agencies' Requests for Additional Information
insurance certificate(s) from SAP (RAIs) once the daft prospectus is submitted to the Army Corps of Engineers.
or obtain from venool 73C'
Add new task(s L-I Change task(s) _J Deiete tasks) Other lspeciry): Decrease
Engineering Line Item by 510.000
and Decrease Survey Services Line
Item by 510.000
1. Provide a detailed and specific explanation of the requested changeis) to the taskls): This change order is being
used to revise the work, order time, add an additional task, and reduce the amount allocated for two tine hems. The new
task is Task 6 — Army Corps of Engineers Mitigation Bank Prospectus. "Engineering Services' and "Survey Services'
fine items will each be reduced by $10,000 in order allocate 520,000 to Task 6.
2. Provide detailed rationale for the requested change: An Army Corps of Engineers Mitigation Bank Prospectus (Task
61 is required to permit Pepper Ranch Preserve as a federal and state webang mitigation bank. Tne time extension is
required so that the consultant will have time to respond to all permittino agencies' Requests for Additional Information
(R.Ais) once the craft prospectus is submitted to the Army Corps of Engineers.
2. Provide expianation why change was not anticipated in original scope of work: The new task is required oecause
it was not known that a draft prospectus would be a requirement of permitting a mitigation bank a: the time the work
order was exeduted. Fewer Engineering and Survey Services are required under the new, mitigation bank permitting
system.
4. Describe the impact if this change is not processed: Scneda has been preparing the permit application documents
for over a year. Not allowing Scheda to continue with the process would cause a delay in permitung the miugatton bank.
Type of Change f Modification
Change Requested By
1 Contractor /Consultant Owner -! Using Deoanment
kev� 4ic
Packet Page -2386-
vicna�unai raruCipale0 fn NeflOtlatlOn Of Chanl
Approved Dy: —
r
Name and Title/ r
Keviewea Dy:
"rurchasmp Protessional's Nam=_:
Packet Page -2387-
7/26/2011 Item 16.E.9.
//i
devisee 516.'1'.
colt County
AMWgMV ae Ser xw Omwn
P ^atagm
Contract Change Request
7/26/2011 Item 16.E.9.
Purchasing Department
Change Modification Form
Z, Work Order Modification
Contract #
ModM i
PO/Work Order #:
Project Name: County Beach Analysis
09 -5262 CZ
45- '.2377'
and Desian
Project #:
Project Manager:
Department:
ContractorlFirm Name:
195 -Bole
i Gary Mc4ioin
Ccastal Zone Management
Coastal Ptann n❑ & Engineering ins
07iciral ContractfWOrK Drder Amount 5 147.602.00 Ornainal BCC Approval Date: Aaenoa Itern
.'urrent BCC .Approved Amount #N1/A Last BCC Approval Date: Agenaa Item
Current. ContractM'orK Orcer Amount 5 147,602.00
Dollar Amount of tns Cnanae $0'06C IC T ota Change from Original Amount
Reused New Conrac:IWorK Order Total S147 n .50-2.00 #N /Ar Cnanae from Current BCC Approved rs: Amou li
.. ^.mm�laMvc ^ ^a�nac I� Sc.�G��l :;.Dec ii '. onanae from turret: Amoun' I
Completion Date, Description of the Task(si Change, and Rationale for the Change
Dnainai notice to croceeC _a5t ape -cwco completion Cate_. Revisec completion . date fincludes thf5
.Omitatior date: May 31.2C11 Mai 3r. 23" Cnanae': August 2E. 20'.'
Numoer of bays aided (if Explain wny aocklonal days are needec ioetaiiedroecdc
extersior. must a%acn current - y.
insurance cenifnatels` from SAP rJ
or obtain from venyorl: 90 days _
Adc new tasK(t _i Onange taSK(a1 _ Delat =_ taskt5 �i Other speoi y; Time xtension
Provide a detailed and specific explanation of the requested change(s) to the task(sl: his is a reeuest for a 9"
cam cxtcnsion.
_. Provide detailed rationale for the requested change: The PTOiect consisted of preparing a concepzua: cn_incc.
nian and modelima o alternatives. The modermc arnvec to be more difiFictth than anticipated. V are using
5121:' Oi tn.- an Dimensional . combmec flow. Azvc. sedim::rti traPseon and morriholor% mode:.
tinforrumme1%, it is complex. Collier County is in a unique sirua*lon fe- coastal nrocesses. since the coast lire
is ni=hi) infuenced by a shaiio\ nearshore slope t ah hard nc)aom, and a wave ciimml- ma-. needs special
hanciin ., _.e model to .,. a* al' th v: e c recdo s _t : :..,rn_: o:, he beat,. itic other coastal area is_
Peninsula Fiorid2 matches Coiiier COLmv': c-mniesin V have- solved this cnallence, and ar; nova
prepaTe t0 COmpiett- product un. -. un5 requi -CLI m the Comae;.. t.: aoc]tiD this is a prmect 1a: reOtl Pi:
comrnents trOL: C OILMn 5 a:i anc leaders. so that N': mane sure w mock] u7_ alternatives �1:.5� t +`• tfl�
Counn . TL-, interim sports 'nave beer: reci• wed once b} Cou:..N staff and updated i07 revieXt etough tip,
CAC process. Initial model set up and suns have been compietec.
3. Provide explanation why change was not anticipated in original scope of work: The mooeiing proves tc be more
difficult than anticicatec.
4. Describe the impact if this change is not processed: The Master Piar for the next maicr Beach Renounsnment wiC
ce delayed which will prevent perm -nina to start wrsicn is the c71ta7 path of this project.
Type of Change / Modification
Manned c! °_Clive _ _. Unforeseen conditions,clydurnsta�r_E � nlUantiN Cr o'ice adIUStment _
Corra .cr a e v a,u =aocec — - - - -= E sonecwe adiostmen:
Change Requested By
Packet Page -2388-
6esiar. P- ofessicna.
Aoorovec ^v.
Otner
Yes
De 7/26/2011 Item 16.E.9.
Reviewed oy. 'ii., !i . •-��,I ua�e. /: % / �/ /
Purcnasina Professional s Name! L&r Woo' Con;ra't Soeaansr
I
G
t
Packet Page -2389-
7/26/2011 Item 16.E.9.
CA Catty
IN
Purchasing Department
pypeSpN
Change Modification Form
Puroiaan6
*Contract Change Request
work Order Modification
Contract #: Mod #: 1
; PO/Work Order #: Project Name: Pelican Bay —
09- 5325 -1 R
.4500118257 New Tennis Court Liahtina
Project #: Project Manager:
Department: P & R ContractorfFirm Name:
80115.1 &80116.1 Tonv Ruberto
EB Simmonds Electrical, Inc.
1.
d BCC Approved Amount
IN
Last BCC Approval Date; Agenda Item
it Contract/Work Oraer Amount
S= 200,500:00',
Amount of this Change
— wa -SQ DO =
0.000/1
Total Chance from Original Amount
id New Contract/work Order Total
s200.500.00
#VALUE! I
Change from Current BCC Approved Amount
�ti „a Chnnnac
50.00
0.00 ° /o
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed ;Last approved completion date: Revised completion oate (includes this
completion date: 617 /10 1114/10 change): 11/1111
Number of days added (if 1 Explain why additional days are needed (detailedtspecific):
extension, must attach current The extended submittal approval process caused delay in release for manufacturing
insurance certificate(s) from SAP and delivery of lightning equipment
or obtain from vendor;: 362 CD
_I Add new task(s) i I Change task(sr J Delete task(s) ! Other (specify):
r N.nri time
t. Provide a detailed and specific explanation of the requested change(s) to the task(s):
The extended submittal approval process caused delay in release for manufacturing and delivery of lightning equipments
2. Provide detailed rationale for the requested change: The construction pahoc would run into me high use season of
the tennis courts. The Park District asked to delay the start of construction by mid May 2011.
3. Provide explanation why change was not anticipated in original scope of work:
The extended submittal approval process took longer than expected.
4. Describe the impact if this change is not processed: Project will not be completec.
Type of Change / Modification
ule
- Chanae Ranuested By ”'
Approved py.. --� 7 Date.
Name and Title �, hc= ti
Reviewed by: , ��}� �� i�i i Datef
'
Purchasing Prof iona!`s Name-
Revisee: 6f6�'
Packet Page -2390-
005 er Cowin!
;�r„msasvk ;�rh;� :rvis�dn
_ Contact Change Reauest
7/26/2011 Item 16.E.9.
Purchasing Department
Change Modification Form
WorK Order Modification
Contract #.
Mod#: 3
PO/Work Order #:
Project Name: Cotner County Parks &
06-5262
45001,1 S30C
Recreation Master Plan
Project #: 80157 1
! Project Manager:
Department: Parks and
ContractorlFirm Name: Trndaie- Oliver
Sidnev ICittila
Recreatior
& Associates. Inc
�ungmai contractivvonc vroer Amount a 4f.14d.uu L)nginai rjl-.; ApproV21 Oate: Agenda nem s
(Current BCC Approved Amount s -4;,-. 1 -BC— last BCC Approve) Date: Agenda Item #
(Current ContractrWork Order Amount $ 80.88% 00
I Dollar Amount of this Change $0.00 I 71 .570,. � Cnange trom Original Amount
Revised New ContracVWork Order Total i $80.8 .DO 71 .57 %1 Change from Current BCC Approved Amount
'Cumulative Changes I 633,74;. DO 0. 00°:6 , Chanoe from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Ongina� notice to proceae ! ast approved completion date Revised completion date iincludes this
completion date June 3C. 2011 chande): December 31. 2011
December 3 2916
Number of cave added (if Explain wnv additional days are needed (cetanedtspecificl Tne County Manager
extension. must attach current asked for the Parks and Recreation staff to present the Parks and Recreation Master
insurance cenrnca ;els from SAP Plann to the BCC on July 26. 201', instead o the pnor date of June 25, 201':.
Add new tasKisi J Grange MSKiSI _ Delete MW S X Ether (soecrrv)'. Extension of the
completion date due
t. Provide a detailed and specific explanation of the requested change(s) to the taskls): The County Manager asked
for the Parks and Recreation staff to present the Parks and Recreation Master Plan to the BCC on Jury 26. 20':1 instead
of the prior scnecuiec rate of June 28 2011
2. Provide detailed rationale for the requested change: The County Manager wanted to provide additional time for the
Parks and Recreation Deoartment to address additional Beach and Boat Access planning information to the Parks and
Recreation Master Plan if needed. iTne Beach and Boat Access Reoor is an atachment in the Parks and Recreation
Master Plan i.
'The Parks and Recreation Department extended the oate due for comoienoc to December 31 20" .. This is tc provide
sta` amore Lime for completion of this Droiece r o;an
3. Provide explanation why change was not anticipated in original scope of work: Unforeseeable Chance.
4. Describe the impact if this change is not processed: `ne department would no; be able to complete their ParKS anc
Recreation Master Plan as directed by the BCC.
Type of Change ! Modification
_ 4 Cor-ectior o' erron.s 5. 'value_ agcec X 6. Sonedwe adiustment
Revise7.2 r
Packet Page -2391-
7/26/2011 Item 16.E.f
i
Change Requested By
ContraaDr!Carsuttant
J Owner
X Using Denartment
Design Professional
Regulatory Agency (sDecify':. _;_
Otner (soecifvl
Purchasinc Processional Partmioated
in Negotiation of Change I MDdinatiorr.
' Yes - No
Approved oy
Gate 0 "121!',1 —
Name ano Tide - y Kiiti
°_raticips�Cponiina
(f
rewewt d
/tw
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D21e_
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Aw-mnsaatr� sa�� n
`i Contras Change Requesi
7/26/2011 Item 16.E.9.
Purchasing Department
Change Modification Form
°E Work Order Modification
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-7------ . . WCILI a�wurum name: vanuertill[ Oay
Marlene SerranC' CnfO'Cement �.dn5;rJ0t10r mC
,_.. ��....�� ���_� � zis. uc unalnal B:,'C Aporoval Date Aoenda Item
Curren: BCC Approved Amoun: tjjq Last BCC Aporoval Date Atterma Item
Curren: Contract/1Nork Order Amount 5 15,Z24.00
Dollar Amount of this Change 5685 DO ------ q. 22% oral Chance from Ongnal Amount
Revised ContractfWcm Order Total. ' 909 OC aD J'0:' Chance from Current BCC Approved Amount
ICumulative Cnancies W 5655 00 4 ^?a; Change ^ om Zi rer•t Amount
Completion Date. Description of the Tasks) Change. and Rationale for the Change
Original notice to proceed Las: aporoveo comoienon sate r,eviseg comolenon date nngwdes this
completion date: C5 /04 1Y y� � r -L cnange). 3-14�—'
Number cf days added (,f cxptalr wny additionai days are neeoec loetauedispeaflc�
extension, must attach currer:
insurance certificates) from SAF
or obtain from vendor)
y Aec new task(s) Change taskls, _ Delete task; s; _i Other (specify;
1. Provide a detailed and specific explanation of the requested change(s) to the taskls): This cnange order Is td
perform flrestocdinc services for this prolev
2. Provide detailed rationale for the requested change: The change is based or. the Inspection Report by Mike Bays of
Golden Gate Fire Control and Rescue District
3. Provide explanation why change was not anticipated in original scope of work: The cnanoc is oases on the
inspectior Report by Mike Bays og Golcer Gate Fire Comm and Rescue Dlstri-
4. Describe the impact if this change is not processed: Fermi: will no: receive = Certificate of Completion
Type of Change I Modification
Change Requested By
_ ueslgn rroresslona: Regulatory koencv Ispecirv' fire
emu: cnaslne - roresslona- -amclbatec r^, Necotlata- c Ye_ N-
.Aporovec dv
Date
rtev6e= 4/3 °."
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7/')C/7111 'I 14cm 1R F 9. �
R"Metl 4 16'1
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