Agenda 06/28/2011 Item #16D11
6/28/2011 Item 16.D.11.
EXECUTIVE SUMMARY
Recommendation to approve the extension of the U.S. Department of Housing and Urban
Development (HUD) entitlement FY 2010-2011 grant periods for the Community Development
Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Shelter Grant
(ESG) by ninety days thereby changing the FYI0-ll fiscal period from July 1, 2010 throngh June
30, 2011 to July 1,2010 through September 30, 2011, authorize the continued payment of grant
expenditures. and change future fiscal periods for these grants to begin on October 1" and end on
September 30'".
OBJECTIVE: To approve the extension of the U.S. Department of Housing and Urban Development
(HUD) entitlement FY 2010-2011 grant periods for the Community Development Block Grant (CDBG),
HOME Investment Partnerships (HOME), and Emergency Shelter Grant (ESG) by ninety days thereby
changing the FYIO-II fiscal period from July 1,2010 through June 30, 201] to July 1,2010 through
September 30, 201], authorize the continued payment of grant expenditures, and change future fiscal
periods for these grants to begin on October I" and end on September 30th
CONSIDERATIONS: On September 14, 2010 in item 16012. the Board approved entitlement funding
agreements for the Community Development Block Grant (COB G), HOME lnvestment Partnerships
(HOME). and Emergency Shelter Grant (ESG) funds for FY 2010-2011.
Entitlement funding forthe FY 2010-2011 is as follows:
Community Development Block Grant
HOME Investment Partnerships
Emergency Shelter Grant
Total
$2,532,752
$ 748,202
$ 95.097
$3,376,051
The Housing, Human & Veteran Services (HHVS) Department currently operates the aforementioned
HUD grant programs from July]" through June 30th fiscal year.
Approval of this item will extend the entitlement funding agreements for the Community Development
Block Grant (CDBG), HOME Investment Partnerships (HOME). and Emergency Shelter Grant (ESG) by
ninety days thereby changing the FY1O-11 fiscal pcriod from July 1,20]0 through June 30, 2011 to that
of July 1, 2010 through September 30, 2011. This will authorize the continued payment of grant
expenditures under the aforementioned programs.
This will also change the future fiscal years for these grants to operate from October 1" through
September 30th instead of July 1" through June 30th Therefore. aligning the fiscal period of these grants
with that of Collier County's fiscal year as well as H1JD's fiscal year. This alignment of grant periods
will aid in the budget process and assist in the single audit.
FISCAL IMPACT: The FY 2010-2011 period for these grants will change from July 1,2010 through
June 30, 2010 to July 1.2011 through September 30. 20] 1 and all future fiscal periods to October 1"
through September 30th Current grant revenue will be utilized as efficiently as possible to cover the
additional three months of expenditures during this extension.
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6/28/2011 Item 16.0.11.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office and is legally sufficient. This item requires a majority vote. -. JBW
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
item.
RECOMMENDATION: To approve the extension of the FY 2010-2011 grant periods for the
Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and
Emergency Shelter Grant (ESG) by ninety days thereby changing the FYI0-11 fiscal period from July 1,
2010 through June 30, 2010 to July I. 2011 through September 30, 20] I, authorize the continued
payment of grant expenditures, and change future fiscal periods for these grants to begin on October I"
and end on September 30th.
Prepared By: Ashlee Franco, Accounting Supervisor, Housing, Human and Veteran Services
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6/28/2011 Item 16.0.11.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.0.11.
Item Summary: Recommendation to approve the extension of the U.5. Department of
Housing and Urban Development (HUD) entitlement FY 2010-2011 grant periods for the
Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and
Emergency Shelter Grant (ESG) by ninety days thereby changing the FYlO-11 fiscal period from
July 1, 2010 through June 30, 2011 to July 1, 2010 through September 30, 2011, authorize the
continued payment of grant expenditures, and change future fiscal periods for these grants to
begin on October 1st and end on September 30th.
Meeting Date: 6/28/2011
Prepared By
Name: FrancoAshlee
Title: VALUE MISSING
6/13/2011 3:40:23 PM
Submitted by
Title: VALUE MISSING
Name: FrancoAshlee
6/13/201] 3:40:25 PM
Approved By
Name: AlonsoHailey
Title: Administrative Assistant.Domestic Animal Services
Date: 6/13/2011 3:54:47 PM
Name: KrumbineMarcy
Title: Director - Housing & Human Services,Housing, Human & Veteran Services
Date: 6/13/20117:11:10 PM
Name: AckcnnanMaria
Date: 6/14/2011 2:58:49 PM
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Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 6/14/2011 3:11 :57 PM
Name: WhiteJennifer
Title: Assistant County Attorney.County Attorney
Date: 6/15/2011 3:47:48 PM
Name: RamseyMarla
Titie: Administrator, Public Services
Date: 6/16/20] 1 ] :33:45 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 6/16/201] 4:49:05 PM
Name: KlatzkowJeff
Title: County Attol1ley,
Date: 6/17/201] 9:37:39 AM
Name: PryorChery1
Title: Management! Budget Analyst, Senior,Office of Management & Budget
Date: 6/]7/20112:33:09 PM
Name: OchsLeo
Title: County Manager
Date: 6/19/2011 10:32:09 PM
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6/28/2011 Item 16.0.11.
Cn-er County
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6/28/2011 Item 16.0.11.
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Public Services DMsion
Housing, Human & Veteran SelVices
Ms. Maria R. Ortiz
Director
U.S. Department of Housing and Urban Deveiopment
Region IV, Miami Fieid Office
Brickeil Plaza Federal Buiiding
909 SE First Avenue
Miami, FL 33131-3042
RE: Formal Request to Lengthen Collier County's Action Plan Year 2010-2011 in Order to Change Program Year
Start Date
Dear Ms. Ortiz,
Please accept this correspondence as Collier County, Florida's official request to change the start date of our
Action Plan Year. Currently, Coilier County's Action Pian (AP) Year runs July 1 through June 30. The Department of
Housing, Human and Veteran Services (HHVS) proposes to change the AP Year to run
October 1 through September 30 of each year. HHVS is requesting the following:
1. permission to lengthen Coilier County's AP year 2010-2011 by approximateiy 3 months in order to
execute the change in AP year start date.
2. Request pre-award administration costs from Collier County's 2011-2012 entitlement funding in order to
pay grant staff salaries during the lengthened 2010-2011 AP Year.
3. Request guidance of whether the Coilier County entitlement is considered a consortium as defined by 24
CFR 91.10(c) as our Action Plan includes the entitlement cities of Naples and Marco island.
4. Request guidance on whether this change will necessitate a substantial change to Collier County's 2010-
2011 Action Plan.
S. Request any other information or technical assistance your office can provide on pertinent issues that
may be affected by this proposed change.
Should you desire more information on this matter, please feel to contact me at (239) 252-CARE (2273), or Ms.
Margo Castorena at (239) 252-2912.
Thank you for your assistance in this matter.
Sincereiy, I:
A..~~jL
~cY Krumbine, .P.A.
Director
---0
Housing, ifItt.
Human andU
Vetera n Sel'vices
olColloerCounty
3301 East Tamiami T~",Ol .LJ"",llh 1:1"".-1;........ t.,l"''''les, FL 34112
239-252-CARE (2273) . 239 252-HOME (4663)' 239-252-CAFt (2: Packet Page -1077- . 239-252.vETS (8387)' www.collierqov.neUhumanservices
6/28/2011 Item 16.0.11.
From:
Sent:
To:
Cc:
Subject:
MesaNancy
Wednesday, June 15, 201110:38 AM
FrancoAshlee
KrumbineMarcy
Change in Start of AP Year for Collier County
From: CastorenaMargo
Sent: Thursday, January 20, 201111:36 AM
To: KrumbineMarcy
Subject: FW: Change in Start of AP Year for Collier County
FYI
From: Casal, Nora E rmailto:Nora.E.CasalrCilhud,qov}
Sent: Thursday, December 09, 2010 2:06 PM
To: CastorenaMargo
Cc: KrumbineMarcy
Subject: FW: Change in Start of AP Year for Collier County
Margo:
The following is HQ's response on the County's request on extending its year and the pre-award costs.
Give me a call when you get a chance.
Nora E. Casal
CPD Representative
305-520-5009
U.S. Department. ofHUD
909 S.F. I" A venue. 51h Fluor
Miami. Florida 33 J 3 I
The county's request to change its 2011 program year start date has been granted, however, this will
not permit the county to incur administrative costs as pre-award costs. The county is extending its 2010
program year; therefore, it must ensure that no more than 20 percent of its 2010 CDBG grant plus 20
percent of program income earned in the 2010 program year (which includes the additional three
months) will be used for administrative expenses. Administrative expenses are permitted as pre-award
costs only when a new entitlement grantee is developing its consolidated plan and undertaking
administrative activities necessary for it to receive its grant.
From: CastorenaMargo r mailto: MarooCastorenaiillcollieroov, net 1
Sent: Wednesday, November 17, 20104:57 PM
To: Casal, Nora E
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6/28/2011 Item 16.0.11.
ee: KrumbineMarcy; klopCw
Subject: Ref: Change in Start of AP Year for Collier County
Nora:
Per our phone conversation today, we are requesting admin funds for 3 months (July 2011-September 2011) which
will bring CC in line with the HUD year. Currently our 2010-2011 AP year runs July 1, 2010-June 30, 2011. Based
on our current 2010-2011 AP year, the administration costs to cover the 3 month extension would amount to
$116,747. ($466,988/12= $38,915.67 per month * 3 months = $116,747). This request will fund grant support
staff salaries during the extended timeframe. HHVS has no other means to fund these salaries. HHVS is not
requesting any additional project funding. As we discussed, our projects were delayed due to extended
negotiations with our Clerk of Courts in the hope of avoiding lengthy delays in payments during the upcoming
grant agreement term. I believe our efficient use of funds will suffice to ensure our timeliness ratio meets or
exceeds HUD guidelines, however as stated in Marcy's letter to HUD Miami, we ask that you re-confirm that CC's
timeliness will not be negatively affected by our proposed change of our AP year term.
Should you have any questions on this matter, please feel free to give me a call.
Regards and thank you for all your guidance!
Under Florida Law, e-mail addresses are public records, If you do not wa.l1 your e-mail address released in response to a public records
request. do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
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