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Fire Service Steering Committee Minutes 02/25/2002 4-18-20_ i2 12-38PM FROM EAST NAPLES FIRE 941 774 1782 P. • COLLIER COUNTY FIRE SERVICE STEERING COMMITTEE MEETING MINUTES FEBRUARY 25,2002 PLEDGE OF ALLEGIANCE Torn Cannon called the meeting to order with the Pledge of Allegiance. II. APPROVAL, ADDITIONS,OR DELETIONS TO AGENDA Bob Schank said Ed Messer asked to be placed on the agenda. A motion was made to approve the addition to the agenda, seconded, and passed unanimously. III. APPROVAL OF MINUTES Bob Schank said the last time they met they were unable to meet at the Golden Gate Station, so they went to the Gathering and he attempted to tape the meeting on a small recorder but it did not come out audible. Due to this, there are no minutes for the December meeting. IV, REPORTS A. Treasurer's Report Bob Schank reported the money market checking account, as of January 31, 2002, had a beginning balance of$375.94, we earned seven cents in interest for a balance of$376.01. In the CD account we earned interest of $67.54 for a total of $5,525.30. A motion was made to approve the Treasurer's Report and seconded. It passed unanimously. B. Fire Chiefs Association Bob Schank said they have no report as they are meeting this coming Thursday, and he will have a report next time. C. Communications Committee The County is supposed to have an item on their agenda to purchase new Vhf transmitters, which should raise us from the 500 foot level to a 700 foot level. The County would pick up the maintenance and repair. They have given up on the digital radio system until it can be changed. The communications manual has been rewritten and updated. It was mentioned that the dispatcher works until 9 P.M. and a decision should be made at some point to have the dispatcher on 24 hours per day. 1 4-18-2002 12:38PM FROM EAST NAPLES FIRE 941 774 1782 P. 2 The cost would be an additional $9,000.00. This should be looked at for next year, as it is a real concern, At this point in the meeting Tom Cannon advised they had a new commissioner and visitors present, and had everyone introduce themselves. D. Fire Code Official Ed Riley reported that in December they reviewed 627 plans, and in January they reviewed 652. These numbers represent 100 plans less per month than they had reviewed in previous months. The review times for the Month of December was 2.47 days, and in January it was 2.75. Ed said they met their turn around times, 99% of the first reviews in January were done within 10 days. He said 95% of the corrections were done within 3 days, which is within the turn around times CBIA had asked for. These times are the same for December. Ed said he put together a new sheet that shows the revenues each district receives. Each Fire Marshal receives this report. It gives a running total of what the fire impact fees are per month, and then they are balanced at the end of the year. It also shows the fire inspection fees each collected. Each department will still receive the report from the County, which reflects these same numbers. Ed reported they had an Underground Fire Line Class, which Bill Sylvester and Rob Griffin had put on for the fire inspectors. Wall Systems came in and did a nice Fire Wall Class. He said they are working on some classes with Lee County, as by combining with Lee County they are able to bring in some better classes. He said they had a UL Class last week in Lee County on fire alarm systems. Ed said he and the Fire Marshals have been working on the new ordinance to go with the new code, which should be finalized at a meeting tomorrow. Then they have to have a public hearing on it, the Boards need to look at it and then take it to the County Commission for adoption. He said once they finish with this they will meet with the Planning Department and Building Department to go through the Plan Development elopme;,. r VVd;, and clean up the inconsistencies between our code and theirs. Ed said they have been working on some fire inspection check lists, as the new code says that especially with new construction when you do an inspection, if there is a violation or you turn them down, you have to site a code reference. They are trying to put check sheets together for the inspectors so they can do consistent inspections and if there is something wrong and they check it off, it will also have the codes reference there. This will also give the contractors a code reference so they can look it up and see what they have to do to fix it. 2 4-18-2002 12:39PM FROM EAST NAPLES FIRE 941 774 1 782 P. 3 • Ed said a Financial Committee was set up by this group to look into the Fire Code Official's Office and look at that kind of stuff. He said one of the things that was asked of him was to provide information as to the type of documents North gives him. He said he put together bank statements for four months, tabbed one for each month and that shows the documents received from North to track our expenditures. Bill has done a great job on this. Ed said he has a meeting with CB1A on the 28th of this month to look at the fee structure on the plan review side. He said he was requested by Phil Pinto to notify all the fire districts that they wanted to look at the fire impact fees, at least for their two dependent districts, Ochopee and Isle of Capri. He asked if the other fire districts would be interested in participating in that process. There have been two organizational meetings which were selection committees to look at the process of going out and soliciting bids for someone to do the study county wide. A RFP was put out several months ago by the county and 4 firms were identified. One of them is not applicable, so there are only three to choose from. Once a firm is identified then there are negotiations as to how much it is going to cost. The question being asked is if they participate, what will the cost be to each district. We will not know this until negotiations are done with the firm. Mr. Longo explained impact fees and how they may be applied, Ochopee and Isle of Capri's impact fees were discussed. £. Fire Marshals'Association Dino Longo said one of the biggest issues in our industry is inconsistencies in plan review and inconsistencies of inspections out in the field. The inconsistencies are experience, code interpretation out in the field, codes interpretation between districts, and interpretation of the review plan being sent out or okayed by fire plan review. He asked the Chiefs to think about consolidation of the inspection bureaus under the county. Tom Cannon said this should be discussed with the Fire Marshals' Association, the Chiefs'Association, and the Steering Committee. Ed Messer said he has a new position with the school department and he has a few inspectors under him. He works for Zoning Compliances and Plans Review and the reason he was hired was because of the costs, delays, and procedures they were using to fix the fire alarm systems and life safety situations. He said he was put into the field to try to improve relations with the fire districts and the county, and also get a regional standard for inspections. He explained their procedures for false fire alarms. By the end of the year they want to have all schools in compliance with the life safety codes and set the standards so most of their issues when they go into the fire districts will be maintenance and repair. He 3 4-18-2002 12:39PM FROM EAST NAPLES FIRE 941 774 1782 P_ 4 said he will meet with the districts individually and come up with a procedural plan the meets with everyone's understanding of the way they see NFPA and 101. V. OLD BUSINESS A. By-Laws Tom Cannon said they set up a By-Laws Committee and Chuck McMahn took Don's spot, so it is assumed he took over the Chairmanship. He will set up a meeting for the by-laws. B Budget Committee Tom Cannon said he would like to set up a meeting in the next week or two as they now have materials to go over. VI. NEW BUSINESS None. VII. SCHEDULE NEXT MEETING The next meeting was scheduled for April 23, 2002 at Station 71, Golden Gate Fire Control and Rescue District. VIII. ADJOURN A motion to adjourn was made and seconded. 4