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Fire Service Steering Committee Minutes 08/18/1992 MINUTES FIRE SERVICE STEERING COMMITTEE AUGUST 18, 1992 I MEETING OPENED In attendance were: Vince Doerr, Ochopee Fire Control District Lem Pennell, Ochopee Fire Control District Tony Brock, Ochopee Fire Control District Jack Johnson, Immokalee Fire Department J.C. Nutley, Immokalee Fire Department Ken Rodgers, North Naples Fire Department Jim Jones, North Naples Fire Department Walter Kissel, North Naples Fire Department Tom Cannon, East Naples Fire Department Bob Schank, East Naples Fire Department Wayne Martin, East Naples Fire Department Greg Speers, East Naples Fire Department Ray Deluna Jr. , Immokalee Fire Department Frank Kovarik, Big Corkscrew Island Fire Department Joann Sandy, Big Corkscrew Island Fire Department a. Approval of Minutes The minutes of the previous month were approved. b. Financial Report $846.27 - Attorney's Fees $2,326.03 - Pending $100.00 - For Bond $19.50 - Advertising the Meeting $1,876.00 - Green Channel $252.40 - Savings Account Balance $2,128.50 - Checking Account Balance The Financial Report was accepted. c. Consolidation Tom Cannon stated that a letter was sent to Neil Dorrill regarding the topic of Consolidation, ,but as of yet he has not received an answer. Mr. Volpe also received the same letter and has not responded. Tom Cannon made ref- erence to a County Survey regarding the 'Fire Service which was as follows: 89% - Very Happy with the Fire Department 1% - Dissatisfied 10% - Had no Opinion 59% - Favored Consolidation Chief Nutley commented that the East Naples Fire Department Survey coincided with the County's Survey. Tom Cannon stated that as soon as a reply is received each Department will be notified. Page 1 d. Fire Code Interpreter Walter Kissel stated that the contract was sent to the County Attorney's Office to be looked over. The County Attorney notified Carrie Roth that a letter was needed as to the Steering Group having the authority to make a contract with the County. Ken Rodgers commented that a new Collier County Fire Prevention Code is being proposed, but they have dropped sections of the Fire Life Safety Code, which the Fire Departments cannot comply with. There are rules and regulations of the Fire Marshall's Office which states they cannot-go under or above these rules. Therefore, he suggested that Chief Jones contact the State Fire Marshall's Office and persuade them to send a letter to Collier County stating they cannot go below the current criteria set up. At this time the new Fire Prevention Code will go before the board of County Commi- ssioners on 9-18-92. He is going to set up a meeting with Richard Yovanovich in reference to this subject. He then asked for some direction from the Steering Group. Walter Kissel stated he would go with Ken Rodgers when he meets with the County Attorney's Office again. He agreed with the idea of contacting the State Fire Marshall's Office. Chief Martin brought up the fact that there is a rate increase necessary from 12 to 32 per square feet to fund the Code Interpreter Office. Chief Doerr wanted to know if the fees would roll over from year to year and any overages to cover a slack year. Walter Kissel stated the funds would go to the Steering Committee Account and one year should cover the other. Chief Doerr wanted to know how much it would take to run the Fire Inspectors's Office. Walter Kissel stated it would take $88,000 to $90,000 to run the Fire Inspector's Office so the fees had to be raised to cover the costs. Ken Rodgers stated they added the 2 , plus they jumped up the minimum fees from $32.00 to $50.00, they had not been changed since 1988. e. Interlocal Agreement Reference was made to the draft of the Interlocal Agreement Draft specifically page 4 item 13. The wording was to be_changed 'asindicated in the attached sheet. Chief Kovarik indicated that maybe a limit of indebtedness and liability to the organization should be considered. Walter Kissel stated they have to receive approval from their own boards in order to go ahead with any proposals. They can only advise their boards as to which proposals they should accept. r and any other Steering Committee employees. Hiring and firing decisions recommended by the Personnel Committee shall be subject to final approval by the Board. 11. Intergovernmental Relations Committee - The Board shall appoint an • Intergovernmental Relations Committee comprised of three persons. It shall be the responsibility of this committee to act as the primary contact and conduit for relationships with Collier County and other governmental agencies. 12. The Board shall have the power to form additional committees, both temporary and permanent in nature,as it feels necessary and beneficial to the objectives of this Agreement. FUNDING ,,�� 13. The funding of the Steering Committee will be provided for by dues of 4001% •*. Y of the` etiue of each district. The Board shall also have the authority to impose special assessments, when appropriate, for extraordinary purchases such as necessary equipment, supplies and furniture. Special assessments shall be levied on each district on a pro rata basis in relation to their tax base. Associate members shall also pay annual membership dues of one hundred dollars ($100.00). Such dues are subject to change on recommendation of the Board. • 14. The Steering Committee is entitled to receive grants-in-aid or other assistance funds from the United States Government and the State of Florida for use in carrying out the purposes of this Agreement. 15. The Steering Committee may receive impact fee monies due the Fire Districts upon unanimous consent of all Fire Districts. 16. The Steering Committee may receive loans of money and equipment from its members. 17. The Board may provide for an independent audit of all receipts and disbursements for presentation to the Steering Committee and other parties to be determined by the Board. COORDINATION OF PURCHASES AND SERVICES 18. The Steering Committee shall have the authority, with Board approval, to formulate pooling arrangements which provide for shared equipment purchases,equipment -4- • e_ (Continuation.of Interlocal Agreement) A reference was made to page 3 #7 of the Interlocal Agreement, which stated the Board Members and Officers have a 2 year term, was there a reason for this. Walter Kissel stated it should be yearly as referred to in their bylaws. therefore it was changed to a one year term for Board Members and Officers. Chief Doerr brought up the fact that Ochopee Fire Control District was not included in the Fire Service Interlocal Agreement. He feels Ochopee Fire Control needed to be added and pay dues like the rest of the Fire Depart- ments. Walter Kissel discussed the subject of Ochopee Fire Control District and Isle-:of Capri with their.attorney but the County has not addressed the issue yet. Tom Cannon suggested they check on including Ochopee Fire Control District and Isle of Capri to the Fire District Interlocal Agreement. f. Correspondence None. II OLD BUSINESS Chief Jones is meeting. with Carrie-Roth on Friday to discuss legislation that was..presented in Tallahassee two years ago, specifically the Statewide Enabl- ing Act for the purposes.of reintrodging this procedure. III NEW BUSINESS Chief Kovarik announced the annual Special District Meeting was to be held on 8-27-92 and 8-28-92. Walter Kissel Commented that North Naples Fire Department entered into a self- insured plan and if any members of the Steering Committee would be interested in talking to the Insurance Compnay personnel they could be brought to the Steering Committee Meeting. Chief Doerr asked if maybe they could go with the Insurance the County has. Walter Kissel brought up the fact they went self insured so that it would coin- cide with the union contracts. Tom Cannon suggested they have guest speakers from time to time at the Steering Committee Meetings. Ken Rodgers brought up the fact that several Fire Personnel from different Departments attend classes for the:purpose of having the authority to write tickets for .parking in the fire lanes, by hydrants and in the disabled parking spaces. ` He added that they would only have this authority in their own Districts. .Next_.he is hoping they will be able to give out summonses. Page 3 III (CONTINUATION OF NEW BUSINESS) Walter Kissel received a bill from Carrie Roth and Associates, she already has been paid $800.00, but they have another bill of $2,326.03 and the checking account has only $252.00. The other $1,800.00 is for the Green Channel and he will not touch it. He wanted an answer as to how the bill would be paid. Tom Cannon suggested they give some thought on it. Wayne Martin will be teaching Fire Service Instructor and that they need another 7 people signed up by thursday in order to keep the classes in Collier County. Chief Doerr wanted to know if every one received their flyer about EMT renewal. Chief Martin announced that the Firefighter's Appreciation Dinner will be at the Elks Club on 10-10-92. The next Fire Service Steering Committee will be held on October 20, 1992 at Golden Gate Fire Department. IV ADJOURNMENT The meeting adjourned at 9:05PM. Page 4