Agenda 07/10/2018 Item #16E 107/10/2018
EXECUTIVE SUMMARY
Recommendation to approve a Resolution to execute a standard form Interlocal Agreement for
use with local governments, independent fire districts and other first responder agencies for re -
fueling during wildfires or extended fire response without further Board action.
OBJECTIVE: To provide fuel during wildfires as the provider of last resort and establish an efficient
process to ensure that all costs of fuel under mutual aid situations are reimbursed to Collier County in a
timely fashion.
CONSIDERATIONS: The Board of County Commissioners (Board) frequently serves as the provider of
fuel as a last resort on the site of wildfires. This item is to formalize a documented, uniform procedure to
process reimbursements to the County.
Acco rdingly, a standard form interlocal agreement for re -fueling was developed for use.
Terms of the agreement include:
1. Request for emergency refueling by Collier County shall be reported to the Collier County
Director of Emergency Management or designee.
2. Users submit an open purchase order to Collier County’s Department of Emergency Management
on March 1st annually for fuel expenses against which fuel expenses will be invoiced.
3. Collier County will only charge for fuel at its wholesale or governmental entity cost.
4. In all cases the local governments, independent fire districts and other first responder agencies
will be responsible for all costs including those of their respective local assets and resources, as
well as those costs associated with all mutual aid resources assisting that authority having
jurisdiction.
5. Terms are “net 30 days” from receipt of fuel to the jurisdiction requesting re -fueling supplies and
delivery resources.
6. Agreements are valid for a period of three years with (3) one-year automatic renewals and a 60-
day written notice termination clause by either party.
7. Collier County shall not be liable, under any circumstance, for the failure or delay to deliver fuel
under the terms of this Agreement.
8. Local governments, independent fire districts and other first responder agencies shall indemnify
Collier County.
Also presented with this item is a resolution authorizing use of a standard form Interlocal agreement
for re -fueling (Exhibit “A” to the resolution). This resolution authorizes the use of the standard form
agreement without further approval by the Board of County Commissioners.
FISCAL IMPACT: The wildfire season of 2017 provided a historical estimation of approximately
$7,000 per year that could be expended dependent upon the magnitude of the fire season or other
extended fire event.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact resulting from
this action.
LEGAL CONSIDERATIONS: Non-Standard interlocal agreements will continue to be presented to the
Board for consideration. If this item is approved, Agreements confirmed as using the standard form will
be processed for Board Chairman signature without further action. Agreements will be maintained by
the Clerk to the Board at the Minutes and Records Department. This item is approved for form and
16.E.1
Packet Pg. 1978
07/10/2018
legality and requires a majority vote. -JAB
RECOMMENDATION: To approve a Resolution authorizing the use of the Standard Form Interlocal
Agreement for re-fueling (Exhibit “A” to the Resolution).
Prepared by: Dan E. Summers, Director, Bureau of Emergency Services
ATTACHMENT(S)
1. Resolution and Exhibit A (PDF)
16.E.1
Packet Pg. 1979
07/10/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doc ID: 5428
Item Summary: Recommendation to approve a Resolution to execute a standard form Interlocal
Agreement for use with local governments, independent fire districts and other first responder agencies
for re-fueling during wildfires or extended fire response without further Board action.
Meeting Date: 07/10/2018
Prepared by:
Title: Executive Secretary – Emergency Management
Name: Kathy Heinrichsberg
05/30/2018 2:50 PM
Submitted by:
Title: Division Director - Bureau of Emer Svc – Emergency Management
Name: Daniel Summers
05/30/2018 2:50 PM
Approved By:
Review:
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 05/30/2018 3:10 PM
Emergency Management Daniel Summers Additional Reviewer Completed 05/30/2018 3:33 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 06/01/2018 11:56 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 06/18/2018 4:07 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/19/2018 8:38 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/19/2018 10:51 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 06/19/2018 1:25 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 07/02/2018 1:34 PM
Board of County Commissioners MaryJo Brock Meeting Pending 07/10/2018 9:00 AM
16.E.1
Packet Pg. 1980
16.E.1.a
Packet Pg. 1981 Attachment: Resolution and Exhibit A (5428 : ILA for Refueling)
16.E.1.a
Packet Pg. 1982 Attachment: Resolution and Exhibit A (5428 : ILA for Refueling)
16.E.1.a
Packet Pg. 1983 Attachment: Resolution and Exhibit A (5428 : ILA for Refueling)
16.E.1.a
Packet Pg. 1984 Attachment: Resolution and Exhibit A (5428 : ILA for Refueling)
16.E.1.a
Packet Pg. 1985 Attachment: Resolution and Exhibit A (5428 : ILA for Refueling)
16.E.1.a
Packet Pg. 1986 Attachment: Resolution and Exhibit A (5428 : ILA for Refueling)
16.E.1.a
Packet Pg. 1987 Attachment: Resolution and Exhibit A (5428 : ILA for Refueling)