Agenda 06/14/2011 Item #16E2
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6/14/2011 Item 16.E.2.
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Recommendation to accept reports and ratify staff~approved change orders and changes
to work orders.
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OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC-approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10
percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Change Orders and
Administrative Changes to Work Orders. These reports cover the period of April 18, 2011
through May 17, 2011.
FISCAL IMPACT: The total change to contracts $30.004.65. The total change to work orders
is $50.112.00.
LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders.
PREPARED BY: Diana De Leon, Contract Technician, Purchasing Department
Packet Page -1789-
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6/14/2011 Item 16.E.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.2.
Item Summary: Recommendation to accept reports and ratify staff-approved change
orders and changes to work orders.
Meeting Date: 6/14/2011
Prepared By
Name: DeLeonDiana
Title: VALUE MISSING
5/19/2011 12:31 :38 PM
Submitted by
Title: VALUE MISSING
Name: DeLeonDiana
5/19/2011 12:31 :39 PM
Approved By
Name: Carnell Steve
Title: Director - Purchasing/General Services,Purchasing
Date: 5/20/2011 3:04:32 PM
Name: SmithKristen
Title: Administrative Secretary,Risk Management
Date: 5/23/2011 8:23:31 AM
Name: PriceLen
Title: Administrator - Administrative Services,
Date: 5/31/2011 2:56:14 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/1/2011 8:14:11 AM
. Name: StanleyTherese
Packet Page -1790-
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Title: ManagementlBudget Analyst, Senior,Office of Management & Budget
Date: 6/6/2011 10:08:44 AM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 6/6/2011 11 :56:05 AM
Packet Page -1791-
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6/14/2011 Item 16.E.2.
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i WAdmnistlat1ve Services Dtvisi::n
=-urJlasmg
~ntract Change Request
Contract #: ITB# Mod#: 1 (one)
10-5482R
Project #: Project Manager. Darryl
4500123327 Richard
Purchasing Department
Change Modification Form
o Work Order Modification
PO/Work Order #:
4500123327
Department: ATM Dept.
Project Name: Lely MSTU Irrigation
Reuse Water Source Renovation
Contractor/Firm Name: Hannula
Lansca e & Irriaation Inc..
Original ContractIWork Order Amount
Current BeC Approved Amount
Current ContractIWork Order Amount
Dollar Amount of this Change
Revised New ContractIWork Order Total
Cumulative Chan es
$54.480.95
$ 54,480.95
$ 54,480.95
$138.00
$54.618.95
$138.00
Original BCC Approval Date; Agenda Item #
Last BCC Approval Date; Agenda Item #
0.25% Change from Original Amount
0.25% Change from Current BCC Approved Amount
0.25% Chanoe from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed Last approved completion date: Revised completion date (includes th,is
completion date: 3/18/11 3/18/11 change): 4/29/11
Number of days added (if Explain why additional days are needed (detailed/specific):
extension, must attach current Delay due to delayed material delivery from Motorola fpr control system components
insurance certificate(s) from SAP and FPL Power drop and related meter installation.
or obtain from vendor: 42
Add new task(s) Change task(s) Delete task(s) Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Add Task #28 to contract:
Staff requested that contractor provide an additional bollard for preventing vehicles from parking near or on top of the
mixing chamber tank. Contractor has provided the additional bollard at a reduced cost of $138.00 which is a $708.01
reduction from the contract price (Task Item #27).
2. Provide detailed rationale for the requested change: The additional bollard will prevent vehicles from parking near or
on top of the mixing chamber tank. Bollard are a standard means to prevent vehicles from parking where they could
cause damage to the mixing chamber.
3. Provide explanation why change was not anticipated in original scope of work: The original contract called for 5
bollards to be installed and on-site field conditions resulted in an adjustment to the bollard locations and thus was a
mitigating factor in the necessity for the additional qty' 1 bollard.
4. Describe the impact if this change Is not processed: The additional bollard would not be installed - thus allowing
vehicles to access the area near the mixing chamber and possibly parking on top of the chamber which would cause
damage to the mixing chamber.
1. Planned / Elective
4. Correction of errorfs
Type of Change / Modification
2. Unforeseen conditions/circumstance
5. Value added
Change Requested By
Revised: 2/21/11
1
Contractor/Consultant
[8J Owner
Packet Page -1794-
ciallst
Packet Page -1795-
i
i
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Revised: 2/21/11
2
6/14/2011 Item 16.E.2.
. Services ClI'Jislon.
PlI"".l1a5
~ Contract Change Request
Purchasing Department
Change Modification Form
o Work Order Modification
Contract #: ITB#
1 ()"54B2R
Project #:
4500123327
Mod#: 2 (lWO) potWork Order #:
4500123327
Project Manager: Darryl Department: A TM Dept.
Richard
Project Name: Lely MSTU Irrigation
Reuse Water Source Renovation
Contractor/Firm Name: Hannula
Landsca e & Irri ation Inc.
Original ContractlWork Order Amount
Current BCC Approved Amour'lt
Current ContractIWork Order Amount
Dollar Amount of this Change
Revised New ContractIWork Order Total
Cumulative Chan es
$54,480'95 "::'~l~~'.' :""!;"'-- Original BCC Approval Date; Agenda Item #
$'.' ,.' 54.95::f~'Cf"I'l{8d;~,~' Last BCC Approval Date; Agenda Item #
:r~$ . " ':,'54;6_18,95 .
.= ; .. '~$4J~66)p.5:; 9.19% Change from Original Amount
$59,485.60 8.91 % Change from Current BCC Approved Amount
$5,004.65 8.91 % Chan e from Current Amount
Original notice to proceed
completion date: 3/1 8{11
Number of days added (if
extension, must attach current
insurance certificate(s) from SAP
or obtain from vendor: 31
Add new task(s}
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Last approved completion date: Revised completion date (includes this
4/29/11 change): 5/31{11
Explain why additional days are needed (detailed/specific):
Delay due to modifications to irrigation system per request of county staff and
consultant to maximize flow of water into mixing chamber.
Change task(s)
Delete task(s)
Other (specify):
Provide a detailed and specific explanation of the requested change(s) to the task(s):
Modify existinQ task 9; 18 Gauge 6-Plex PVC Jacketed Direct Burial24V Valve Control Wire 1" Conduit From Flush
Valve To Ex. DC Controller .
Reduce contract quantity by -(70) If at contract unit cost of $ .90 ea. For total reduction of -($63.00) (decrease)
Modify exlstina task 10; 18 Gauge 6-Plex PVC Jacketed & Shielded Communication Cable In 1" Conduit From Pump
Station Flow Control Valve To Ex. DC Controller
Reduce contract quantity by -(75) If at contract unit cost of $ 1.99 ea. For total reduction of -($149.25) (decrease)
Modify existinQ task 11; 1" SCh 40 Gray Valve Wiring Conduit SWeeps, And Junction Boxes From Filter & Flush
Valves And Pump Station To Ex. DC Controller
Reduce contract quantity by - (50) If at contract unit cost of $ .87 ea. For total reduction of -($43.50) (decrease)
. .
Modifv existina task 23; 2" PVC 1120-1220 Class 200 Solvent Weld Irrigation Potable Main Line With Sch. 40 PVC
Fittings
Reduce contract quantity by - (50) If at contract unit cost of $ 1.06 ea. For total reduction of -($53.00} (decrease)
Modlfv existinQ task 27; Vehicular Guard Post
Add contract quantity by qty. 1 ea. at contract unit cost of $ 428 ea. For total of $428.00 (increase)
Add new task 28; Low Volume Pressure Gauges
Add quantity by qty. 2 ea. at negotiated unit cost of $28 ea. For total of $56.00 (increase}
Add new task 29; Electrician Coordination for material receipt and product delivery
Add quantity by qty. 1 ea. at negotiated cost of $440 Lump Sum For total of $440.00 (increase)
Add new task 30; Electrician Installation of parts and components for Motorola Controller
Add quantity by qty. 1 ea. at negotiated cost.of $490 Lump Sum For total of $490.00 (increase}
Revised: 2/21/11
1
Packet Page -1796-
6/14/2011 Item 16.E.2.
Add new task 31; Grading of swale near mixing chamber and controller per staff request
Add quantity ~y qty. 1 ea. at negotiated cost of $360 Lump Sum For total of $360.00 (increase)
,
;
Add new task 32; Bahia Sad (installed) in swale near mixing chamber per staff request
Add quantity 9Y qty. 1,800 sq.ft. at negotiated cost of $ .30 sq.ft. For total of $540.00 (increase)
I '
Add new task 33; Irrigation Supervisor for irrigation investigation at Warren Street Plant.
Add qty. 16 h~s. at negotiated cost of $55 per hr. For total of $880.00 (increase)
i
Add new task 34; Irrigation Technician for irrigation investigation at Warren Street Plant.
Add qty. 32 hrs. at negotiated cost of $55 per hr. For total of $1,760.00 (increase)
;
Add new task 35; Install Brass Gate Valve 2" R&W #206
Add qty. 1 valve at negotiated cost af $102 ea. For total of $102.00 (increase)
Add new task 36; Install Ametek Jumbo Valve Box
Add qty. 1 valve box at negotiated cost of $65 ea. For total of $85.00 (increase)
Add new task 37; Install qty. 4 bricks (inside valve box)
Add qty. 4 bripks at negotiated cost of $1.10 ea. For total of $4.40 (increase)
Add new ta~k 38; Install Filter Fabric within valve box
Add qty. 1 atinegotiated lump sum cost of $10. For total of $10 (increase)
Add new task 39; Install assorted fittings of various sizes
Add qty. 1 at!negotiated lump sum cost of $40. For total of $40 (increase)
Total adds $~,175.40; minus total deletes -($308.75) equals net increase of $4,866.65 (NET INCREASE)
2. Provide detailed rationale for the requested change: Changes due to quantity adjustments for decrease in task 9, 10,
11, and 23 q~antities and corresponding values. Quantities are verified as measured in the field after construction.
Increase by qty. 1 bollard by request of advisory committee for added vehicle safety (task 27 increase). Installation of
qty. 2 low pressure gauges per staff request to verify low psi readings from Warren St Utility Plant (task 28 add).
Electrician cOordination for material pick-up, acquisition from manufacturer, and verification of parts and equipments for
installation (t~sk 29 add), Electrician installation of Motorola components in cabinet for proper operation of controller and
mixing chamber (task 30 add). Grading of swale near mixing chamber 'and controller per staff request (task 31 add).
Installation or 1,800 sq. ft. sod in swale near mixing chamber (task 32 add). Adding time for Irrigation Supervisor for
direction of i~vestigative work in Warren Street - South Plant for digging up existing mainline anC! investigation into why
the water pressure is not greater. Noted readings of 8 psi was lower than the stated 20 psi during previous site visil
Adding time for Irrigation Technician is for personnel to dig !he irrigation mainline within the Warren Street South Plant
to detennine! what the existing pressure 'in line' is and what can be done to improve the existing pressure. Install 2 inch
brass valve (R & W #206) was required to reconfigure connections prior to mixing chamber intake. Install Ametek
Jumbo ValVE! Box was required to house the brass valve. Install qty. 4 bricks in valve box was required to provide stable
surface for valve installation and continued maintenance. Install filter fabric is per recommendation of consultant to
provide c1eap box for continuedlon-going maintenance. Install assorted fittings of various sizes is required as part of the
modifications required for improvement of flow/psi originally noted as being initially too low.
;
i
I
3. Provide explanation why change was not anticipated in original scope of work: Changes in quantities for task 9,
10, 11, and 23 is result of adjustments in field. Adding qty. 1 bollard by request of advisory committee for added vehicle
safety. Noteioriginal project scope included minimal required bollards. Existing palm trees warer determined to
sufficiently block vehicles from access to the mixing chamber. Upon further review of MSTU Advisory committee it was
decided to ~dd qty. 1 bollar to ensure safety in case the palm trees were removed.
Add x2 low pressure gauges is per staff request to verify low psi readings from Warren St. Utility Plant. Original project
scope consioered plant readings to be sufficient for purpose of project; however, staff confirmed that the pressure
gauges in t~e Utility Plant were for 'high pressure' and did not accurately read low pressure. Add electrician coordination
for material pick.up, acquisition from manufacturer, and verification of parts and equipments for installation is added due
to manufact}lrer not including product delivery in cost for materials, also not included was time for coordination required .
b electrician to ve . arts order and su I from manufacturer. Add electrician installation of Motorola com onents in
Revised; 2121/11
2
Packet Page -1797-
-.
cabinet for proper operation of controller and mixing chamber is due to installatio~ in cabiner 6/14/2011 Item 16.E.2. )
manufacturer per material supply by Motorola and also change in scope in that project originally was to re-use the old
existing DC controller; however, old DC controller was upgraded to AC Controller per MSTU Advisory Committee
request. Adding grading of swale near mixing chamber and controller per staff request is to address a noted stormwater
deficiency found during construction. The swale improvement is to ensure that no standing water is on the roadway-
which may cause a vehicle to swerve into the controller/bollard installation. Adding installation of 1,800 sq. ft. sod in
swale near mixing chamber is per best management practices for construction after modification of swale for stormwater.
Adding time for Irrigation Supervisor for direction of investigative work in Warren Street - South Plant for digging up
existing mainline and investigation into why the water pressure is not greater - was required work item in order to
investigate why there was low pressue in irrigation mainline supply from Warren Street South Plant Adding time for
Irrigation Technician is for personnel to dig the irrigation mainline within the Warren Street South Plant to determine what
the existing pressure 'in line' is and what can be done to improve the existing pressure. Install 2 inch brass valve (R & W
#206) was required to reconfigure connections prior to mixing chamber intake. Install Ametek Jumbo Valve Box was
required to house the brass valve. Install qty. 4 bricks in valve box was required to provide stable surface for valve
installation and continued maintenance. Install filter fabric is per recommendation of consultant to provide clean box for
continuedfon-going maintenance. Install assorted fittings of various sizes is required as part of the modifications
required for improvement of flow/psi originally noted as being Initially too low.
4. Describe the impact if this change is not processed: Quantities for task 9, 10, 11, and 23 would not be adjusted and
county/MSTU would not realize cost benefrtfreduction. Adding 1 bollard would not be done - thus leaving the project
more vunerable to vehicles if the existing palm trees were removed (or died).
Adding low pressure gauges would not be done and staff would not be able to read pressue at tank from Utility Plant
Electrician would not be able to coordinate with manufacturer in verification and proper receipt of material for project.
Electrican would not be able to install component inside the cabinet for the Motorola controller. Swate would not be
improved thus allowing water to fill the swale and potentially flodding the street - causing an unsafe condition near the
mixing chamber and possible compromising the installation by causing vehicles to swerve around the water on the road.
Installation of the sod required to meet current construction standards would not be done - thus allowing soUd to erode
into the stormwater system causing an environmental concern.
Irrigation Supervisor would not provide assistance in determination of what caused the low pressure situation. Irrigation
Technician would not provide assistnace for digging exploratory investigation within Warren Street South Plant Install 2
inch brass valve (R & W #206) would not be done and proper connection would not be made. Install Ametek Jumbo
Valve Box would not be installed - thus leaving the valve open to damage. Install qty. 4 bricks in valve box would not be
done - thus leaving the bottom of the valve box exposed to dirt intrusion by debris. Install filter fabric is per
recommendation of consultant would not be done - thus leaving the inside of the valve box open to soil/debris intrusion.
Install assorted fittings of various sizes as required required for proper connections would not be done - thus
connections would not be made.
1. Planned / Elective
4. Correction of error s
Type of Change I Modification
2. Unforeseen conditions/circumstance
5. Value added
Change Requested By
Revised: 2121/11
3
Packet Page -1798-
~
6/14/2011 Item 16.E.2.
~~
~~[l\Iisbrl
PurtI1asiII1
~ Contract Change Request
Purchasing Department
Change Modification Form
o Work Order Modification
Project Manager:
Marlene Messam
Project Name: Collier Blvd., GG MaIn
Canal to GGB
Contractor/Firm Name: CH2M HIli
Contract #: 05-:
3865 i
Project #: 68051)
,
Mod#: 4
Original ContractJWork Order Amount
Current BCC Ap~roved Amount
Current ContractlWork Order Amount
Dollar Amount ofthis Change
Revised New ContractlWork Order Total
Cumulative Chan s
,,:~2.'O:Z~t4S-~O;,' '121~05i
$".,;1;SlCttlt~f;:~: '.i-:: 1012~OSi
;.;~:Z;9~B~0
.0 '.n_n;;;o_
~~~f:;:':,;:~:ojI0:0Q: 47.61%
$2,994,568.00
1""'$965,823.00
Original BCe Approval Date; Agenda Item #1 DC
Last BCC Approval Date; Agenda Item #16B2
Total Change from Original Amount
Change from CurrentBCC Approved Amoun~
Chance from Current Amount
:'}1&:; :::~ .~~t:f i,.. ~~iii~\~~o~ D~t~:~iP~~n ~1.:fG~rr~~~s) ~~~~~~: ~?:'~~tion~i'~:1ier ~~&. :~~~~ir~I!::I~!I:f~l~jt.~:I~!,);~j
Original notice 10.. proceed I Last approved completion date: I Revised completion date (includes this
completion dat~: 1/13/2006 4/30/2011 change): 4/29/2015
Number of day~ added (if Explain why additional days are needed (detailed/specific):
extension, must attach current Additional Engineering Services are needed to finalize the design and permitting. The
insurance certif\cate(s) from SAP design and permitted were suspended to allow the consultant to complete the 60092
or obtain from vendor): 1460 (Collier Blvd. extension) project The construction of this project is budget in FY13 with
, estimated 2-year construction duration. The Contract is extended to 2015 to allow the
: consultant to complete post design services during construction.
o Add new task(s)
I 0 Change tasK(s)
I 0 Delete task(s)
I [gI Other (specify):
Time Extension
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
Various design changes were added to the scope of services which required additional engineering. These changes
were detail$d in Change Order #3. The design and permitting were expected to be completed by 4/3012011; however,
the Consul~nt was also the designer for Project 60092 (Collier Blvd. from Davis to the Golden Gate Canal). Getting this
project completed and bided became #1 priority because the funding for the construction was tied to a JP A and was time
sensitive. SInce the construction of 68056 Is budgeted in FY13. there was no urgency in completing the design;
therefore, the schedule was suspended to allow additional resources to be diverted to project 60092.
2. Provide detailed rationale for the requested change:
The design and permitting for 60092 has been completed. Bids for this project were received on 3/30/2011. Since the
contract for the ~8056 project will terminate on 413012011, this is not enough time to complete the design and permitting.
Additional time ;s required to get the project back on schedule.
3. Provide ex'planation why change was not anticipated in original scope of work:
The need for thIs time extension was unforeseeable and therefore could not be captured in the original scope or subsequent
change orders. .
4. Oescribe t~e impact if this change is not processed:
The project will ,not meet the construction schedule.
r.... .':
!....::.......-.
. d_ . " ...
,. ". TypeUof C~~!lg~ I ~~ifi~atioDi ::~ 'Y"".. '
2. Unforeseen conditions/circumstance
5. Value added
:.. ....i~: :~:.~.:.:?:t:.t:.~~l
. '." . .
1. Planned [Elective
04. Correctior!l of error 5
Revised: 4/6111
1
Packet Page -1799-
2
6/14/2011 Item 16.E.2.
, '
Chang!':~uestecl(~': ,:. '.
. 'g~: :~~
:;:;:~.;;;..
":':.:":'.'
. . ~~.' ;::
", . ....
Revised: 4/6/11
2
Packet Page -1800-
cJ!t~
~SeNiceSrtinsicn-
~~1,: ..
I8l Contract Change Request
fJ . 6/14/2011 Item 16.E.2.
1\ t.,j l> J..-.
Purchasing Department
Change Modification Fonn
o Worle; Order Modification
Contract #09-5270
Project #: nla
Mod#: 3
Project Manager: Bala
Sridhar
POlWork Order #: NIA
Department: PUD
Pr .ect Name: SRF Close Out Audit
Contractor/Firm Name: Ernst & Young
Original ContractlWork Order Amount
Current BCC Approved Amount
Current ContractMlork Order Amount
Dollar Amount of this Change
Revised New Contract/Work Order Total
Cumulative Chan ~
~'S~~'U~6P..GPl! ~~!~~~~J0!
~'~~5f.lj~OO:_ ~_~~~~t~
~~JXtiW~DG!i
~~~;l$-~ncra;Dw
$645,000.00
$70,000.00
Original BeC Approval Date; Agenda Item #
Last BCC Approval Date; Agenda Item #
12.17% Change from Original Amount
12.17% Change from Current BCC Approved Amount
4.03% Chan e from Current Amount
~:~1~~fuf~~li~~!f=~1~!~~~~,; ..~I~Et~~~ii1irrBgi!i~I~~~~r~~~
Original notice to proceed Last approved completion date:
completion date: 6/22110 .
Number of days added (if
extension, must attach current
insurance certificate(s) from SAP
or obtain from vendor: nla
[gI Add new task(s) D Change task(s) I 0 Delete task(s}
~~~i}~~tct
o Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Add separate a~dit .
engagement for SRF close out audit being conducted May 31, 2011 through June 3, 2011.
2. Provide detailed rationale for the requested change: Add separafe audit engagement for SRF close out audit being
conducted May 31, 2011 through June 3, 2011.
3. Provide expl~nation why change was not anticipated in original scope of work: This is a planned audit
i
4.
~~1~~~i~J)gi~;~~;1~t~~:rZi~!S*,f!ii!~~~ .
I8J 1. Planned I Elective
o 4. Correction of error s
~~~:~!~i~~~~g~~]~~,~~f4ti.~F~~~..~~~:i~
Approved by:
Name and Title: Tp
Reviewed by: '
Name and Title: ~ala Sridhar, Management/Budget Analyst, Senior
Purchasing Professional's Name:
Date: g~')
Date: 11
Date:
Revised: 2/21111
. 1
Packet Page -1801-
.
.
.
6/14/2011 Item 16.E.2.
EXHlBTT A-3 Contract Amendment for U9-5270
"Auditing Senrices for Comer County"
This amendment, dated '111a.~ S.j.j .2011 to the referenced agreement shall be by and between
the parties to the original Agre ment, Ernst & Young, LLP (to be referred to as "Auditor'') and Collier
County, Florida, (to b~ referred to as "Owner''). '
Statement of Understanding
RE: Contract # 09-5270 - "Auditing Services for Collier County" - Public Utilities
In order to continue the services provided for in the original Contract document referenced above. the
Auditor agrees to amend the above referenced Contract pursuant to Exhibit "A3-A'" which is
incorporated herein by reference.
. All other terms and conditions oftbe agreement shall remain in force.
IN WITNESS WHEREOF, the Auditor and the County bave each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
AUDITOR:
Ernst & Young, LLP
Accepted: "-111 ~ ( ~ , 2011
OWNER:
BOARD OF COUNTY
COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
B~' M fJJL--l
j~\SP.,J"~
Type Name of Signatory
DEPl..R.TMENT DIRECTOR
By: 7k~
Tom Wides
Di"OR OF PURCHASlNGlGS
By: ~~~
Stephen Y. Carn '
Packetpage-1802-
,.
6/14/2011 Item 16.E.2.
dt,,~
~
MI. .itlIIcbs Servms l:Mli:Jn
Pu-ch1iS
,"9
. Contract Change Requesl:
Contract #:
10-5366
Mod#: 5
Purchasing Department
Change Modification Form
o Work Order Modification
PO/Worl\: Order #:
4500115437
Project Name: Gateway Triangle
Storm water Improvements Phase 2
Construction
ContractorlFirm Name:
Stevens and La on, Inc.
Project #: 51803
Project Manager: Joe
Delate, ASLA
Oeparbnent: TEeM
Original COntraqtIWork Order Amount
Current BCC Approved Amount
Current' contradtlwoJ1( Order Amount
Dollar Amount of this Ch~3nge
Re-Jsed New ContractIWork Order Totai
Cumulafi'oe ch~ges
$2.~..~l3.35,.~. 21 15f2009 , 108 ,
. S2t~.;~.3:35:' 2/:15f2009, 108
$2,851';352..63:-' .
'k' . .,.,'$.0:00:, I
$ 2,851,352.63
$156,879.28
Original BCC Approval Date; Agenda. Item #
Last BCC Approval r;>ate,; Agenda Item #
5.82% I . Change .from Current BeC Appro'F-d Amount
0.00% Change from CUrrent 'Amount
; Completion Date, .Description of the Task(s) Change, and Rationale fOrthe Change
I
Original notice to proceed
completion date:
12/15/2010 !
Number of days added [If
extension, must attach current
insurance certificate(s) from SAP
or obtain from vendor): ge-days
, /?O
Add new ta~k(s)
Last approved completion date:
519/2011
Revised completion date Qncludes this
change): 101612011
Explain why additional days are needed (detailed/specific): 150 days are being added.
Since approval of Change Order #4, the Contractor has attempted directional
bore #12 and the bore failed due to the stnrta at the site. The Contractor at the
same time has continued working on the remaining parts of the project and has
completed that work, leaving the south outfall (crossing of US 41 at Palm
Street) as the only substantial work remaining. After twelve (12) failed attempts
at a directional bore, the design has been revised to an open-cut method for the
crossing of US 41. To do this requires applying for a revised permit with
FDOT and the time needed for the permit to process. Additionally, the County
has brought it a consultant to perform sub-surface utility engineering (S.UE.)
to identify all of the utility conflicts with the new open-cut crossing of US 41.
In order to allow for this re-deign, re-permitting and change in construction, the
County must provide the Contractor with an additional 150 days to complete
this work. No additional funds are being allocated with this Change Order # 5.
This time request is for 150 additional days
Change task(s)
Delete task(s)
Other (specify):
1. Provide a ~etailed and specific explanation of the requested change(s) to the task{s): See explanation above.
2. Provide detailed rationale for the requested change: See explanation above.
I
3. Provide explanation why change was not anticipated in original scope of work: See explanantion above.
4. Describe ~e impact if this change is not processed: The project could not be completed in a safe and sound manner
in the allo~ed time. The Contractor would be in dispute with the County.
Revised: 2J2J11
1
Packet Page -1803-
. & . .
Type of Change I Modification
2. Unforeseen conditions/circumstance
5. Value added
1. Plannecf / ElectiVe
4. Correction of error s
Change Requested By
Approved by (Name and
Reviewed by (purch
.
Packet Page -1804-
C"_
6/14/2011 Item 16.E.2.
Date:4/25/11
Date:
Revised: 21211 1
2
L.
6/14/2011 Item 16.E.2.
'Cof-aT A~~. :
~
MIIl~MSeMcesCMS:rl
P\J~
Purchasing Department
Change Modification Form
% Contract Change Request
. 0 Work Order Modification
Contract #: 11-
5664
Project #:
Mod#R
Project Manager: Alice
To e
PO/Work Order #;
Project Name; Managed Health Care
Department: Risk
Mana ement
ContractorlFirm Name: Community
Health Partners
Original ContractMIork Order Amount
Current BCC Approved Amount
Current ContractlWork Order Amount
Dollar Amount of ~is Change
Revised New ContractJWork Order Total
Cumulative Chan es
~~~~ I:~~~
!~>::<'-:'::;,~,C~ , #DIV/OII
$
$
Original BCC Approval Date; Agenda Item #
Last BCe Approval Date; Agenda Item #
Change from CurrentBCC Approved Amount
#DIV/O! Change from Original Amount
! Completion"-D.ate, Deseripfioit~,the'TiI~-(s.) Change, and Rationale for:the Change
Original notice to proceed date: Last approved date: Revised date (includes this change):
Number of days added (if Explain why additional days are needed (detailed/specific):
extension, must attach current
insurance certificate(s) from SAP
or obtain from vendor :
Add new task(s) Change task(s) Delete task(s) x Other (specify):
!
,
1. Provide a d~taiied and specific explanation of the requested change{s) to the task(s): Add cost for D2Verisk
Predictive Modeling Software for the managed Care Service programs-Utilization Review Management with Large Case
Managemerj~ Maternity Case Management, Disease Management and Health Advocacy Program.
2. Provide detailed rationale for the requested change; This system enables CHP to mine our claims data to locate
members th?t are non-compliant in their healthcare and to make recommendations to the case managers and
advocates. :
3. Provide explanation why change was not anticipated in original scope of work: This service was not available to
use at the o~ginal scope of work. '
4. Describe the impact if this change Is not processed: The health program would not be able to analyze the claims
data for medical and prescription for gaps in care.
I
Type of ChantF I Morlification
D 2. Unforeseen conditions/circumstance
o 5. Value added
Chang,e'ft'equested -ey
Revised: 1/1212011
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Approved by (Name and TItle):
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Date:
Date:
6/14/2011 Item 16.E.2.
RevIsed: 1/1212011
2
eoltr Count"
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hiYirlslratilr'e Ssvials CM3ion
Pltr.h~g
rgJ Contract Change Request
Contract#: CSFA Mod#: 2
#52.901
Project #: SHIP ~9-02 Project Manager:
Rosa Munoz
6/14/2011 Item 16.E.2.
Purchasing Department
Change Modifi~ation Form
o Work Order Modification
POIWork Order #: 4500120279
Department: HHVS
Original Contract1Work Order Amount
Current 8CC ApProved Amount
Current ContractMIork Order Amount
Dollar Amount of this Change
Revised New ContractIWork Order Total
Cumulative Chan . as
Original BCe Approval Date; Agenda Item #
Last BeC Approval Date; Agenda Item #
5/2512010111/17/10 1605
0.00%1 Change from Current BCC Approved Amount
o
0.00% Chan e from Oriainal Amount 0
~~i~::::'.,~:~:;:i~~k-j~;~~~~'::'!~#~~p'~~~~P#.~~::~:~~~J1~~~:~f~~:j~~~{~~:,~~~~~~t~,~::~~~~?;'~~~~{~~:,~#.~,f3~:.~~;t:~Di1:i:" ;:;:':~'.: '
Original notice to:proceed date: 5/25/10 Last approved date: 06/30/2011 Revised date (includes this change): 11/30/11
Number of days added (if
extension. must ~ttach current
insurance certifi~e(s) from SAP
Dr obtain from vendor: 153 da s
Add new task s Chan
I .
1. Provide a detailed and specific explanation of the requested changers) to the task(s):
In the original !SCOpe of the agreement, specifically the Project Milestones; the subrecipient is to reach a specific number of clients by
June 30, 2011:. This extension is needed because this subreicipients received additional funds from other federal grants for similar
purposed both! of whIch are to end at approximately the same time. One of the other grants was just completely expended, however,
additional tim~ is needed in order to compete the classes and coundellng under the SHIP grant. This enables EASF 10 accopmlish
both number of classes and counseling and the number of clients assisted in the timeframe on agreement. A fIVe month extension is
requested wl~ thIs Change Mod. '
Explain why additional days are needed (detailed/specific): Additional time is needed in
order to complete the clases & counseling.
: Extension
2. Provide d~i1ed rationale for the requested change:
To accomplish completion of the Homebuyer eduation Classes and Counseing Sessions for participants.
3. Provide explanation why change w~s not anticipated in orIginal scope of work:
Unforseen ~en agreement scope was completed and agreement was executed.
i
4. Describe the Impact if this change is not processed:
Collier County Citizens not getting this valuable free education and counseling, thereby possibly not being able to
acquire their rrst home, or learlnglng how to budget for on,e. Second, the subrecipient unable to receive reimbursement.
Revised: 1/12/2011
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6/14/2011 Item 16.E.2.
EXHIBIT A-I Contract Amendment # 2
"Empowerment Alliance ofSW Florida Community Development Corporation (HASP)
State Housing Initiatives Partnership Program (SHIP)
Homebuyer Education and Counseling Program"
This amendment, dated ~ ,~ . 201110 the ;..a..enced agreemeut sball be by and botwecn !be
parties to the original A 1, Empowerment Alliance of SW Florida Community Development
Corporation (RASF) ("Subrecipient") and Collier County ("Ownerj, a political subdivision of the
state of Florida.
Statement of Undentanding
RE: Contract CSFA #52.901 SH09-02, "Empowerment Alliance of SW Florida Community
Development Corporation (RASp) - Homehuyer F..ducBtion and C'.ounqeling Program."
In order to continue the services provided for in the original Contract documc.mt referenced above, the
Subrecipient agrees to amend the above referenced Contract in order to allow for an extension and
subsequently an easier reimbursement process for this subrecipient. lbis revision will not change the
original total budgeted amount ofS35,OOO.OO for this State Housing Initiatives Partnership Program (SHIP)
project.
Exhibit A
AMEND: Exhibit A-Scop:
Note: Words underlined have been lidded. Words struek. threugh have been deleted.
C. PROJECT MTl'.1r.STONE SCHEDULE:
Th~ time frame for completion of the outlined activities shall be:
MlLESTONElTASK
Detennme dates ofworbhops
Provide homcbuycr education classes; nineteen
(19) serving a total population of
IlDD1'Oximatelv 200 oersons
Provide fifty (SO) clients with one-on-one
individual COUIlSCling sessions
Reach appro~tely 250 persons
START DATE
July 1,2009
July 1, 2009
END DATE
JUlIe 30. 2011 November 30. 2011
lUBe 3Q. 2911 November 30. 2011
July 1, 2009
1u.ne 3D. 2Dll November 30. 201]
July I, 2009
lee 39, 2911 November 30.2011
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6/14/2011 Item 16.E.2.
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Exhibit A-I Contract Amendment #2
EmPowc!rment Alliance of SW Florida Community Development Corporation (EASF)
SHIP Homebuyer Education and Counseling Program
Page 2 or2
IN WI1]'NESS WHEREOF, the Sub-Recipient and the County have each. respectively. by an
authorlzcd person or agent, hereunder set their hands and ~s on the date(s) indicated below.
Accepted: rV'\aj I<P .2011
Subo-Recipient:
Empow~rment Alliance of SW Florida
Commuhity D~elopmcnt Corporation
(~
c;:_ Ol~"
OWNER:
BOARD OF COUN1Y COMMISSIONERS
COLLIER COUNTY, FLORIDA
DEPA1l.TMENTD~ .
By: f~.t. /"-A... A. .J..--...J
/(' Marcy , bine
/
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Rosa
CON1RA~EClAUST ~
By: cp--;;;rn<::f 0
LynW i
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c1tr Cmmty ,
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Purchasing
r8l Contract Change ~equest
Contract #: 14.218 Mod#: 1
#B-1o-UC-12-Q016
Project #: CD 1 0-09 Project ~anager:
Rosa Munoz
6/14/2011 Item 16.E.2.
1:>>.
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Purchasing Department
Change Modification Fonn
o Worle; Order Modification
PO/Work Order #: 4500125227 Project Name: Early Childhood
Eduation
Department HHVS Contractor/Firm Name: Guadalupe
Center Inc. .
Original ContractlWorK Oreler Amount
Current BCC Approved Amount .
Curre.nt ContractJWork Order Amount
Dollar Amount of this Change
Revised New ContractIWorle; Order Total
Cumulative Chan es
Original BCe Approval Date; Agenda Item #
Last BCC Approval Date; Agenda Item '#
o
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Original notice to proceed date: 7/1/10 Last approved date: 06/15f11 Revised date (includes this change): 09/15/11
Explain why additional days are needed (detailed/specific): Additional time is needed
due to change in staff I therefor additional time is needed in order to expend funding.
. : Extension
. Provide a detailed and specIfic explanation of the requested change(s} to the task(s):
To grant a three month extension to September 15, 2011. This extension Is needed because this 5ubreicipients has undgone staff
changes and needs an extension in order to expend the funding allocated for staff salaries. By'extending the grant to September 15,
2011 will assure that the sub recipient expends their total funding allocation. A three month extension to September 15, 2011 and
project scope revision of number of children assisted from 16 to fifiteen because of a Slate Mandate is requested with this
Change/Mod.
2. Provide detailed rationale for the requested change:
To accomplish complete expenditure of subrecipient funding allocation with this extension and allow for smoother
reimbursement process. . ,
3. Provide explanation why change was not anticipated in original scope of work:
This was an unforseen circumstance at the time the agreement was completed and executed.
4. Describe the impact if this change is not processed:
Expenditure of this grant not accomplished with subrecipient possibly paying out of pocket expenses themselves..
Revised: 1/1212011
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6/14/2011 Item 16.E.2. ta
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EXHIBIT A-I Contract Amendment # I
, "Guadalupe Center, Inc.
Community Development Blo<:k Grant (CDBG) Funds
Early Childhood Education Project"
This amendment, dated ~ Ii . 2011 to the referenced agreement shall be by and between the
parties to the original A.green1ent, Guadalupe Center, Inc, a non-sectarian private not-for-profit
corporation existing under the laws of the State of Florida, ("Subrecipient") and Collier County
("Owner:), a political subdivision of the state of Florida
Statement of Understanding
RE: Contract HUD Grant #B-1 O-UC-12-00 16 CD 1 0-09, "Guadalupe Center, Inc. - Early Childhood
Education,Project" .
In order to continue the services provided for in the original Contract document referenced above, the
Subrecipien.t agrees to amend the above referenced Contract in order to allow for a correction on a
scriveners error and an extension and subsequently an easier reimbursement process for this
subrecipirnt. This revision will not change the original total budgeted amount of $86,000.00 for this
Community Development Block Grant (CDBG) project.
i
AMEND~ ill. TIME OF PERFORMANCE PAGE 2 & Exln"bitA-Scope
Note: Wqrds underlined have been added. Words strack throuGh have been deleted.
Agreement
nr. TIME OF PERFORMANCE
The effective date of the Agreement between HUD and Collier County shall be July 1,2010. .
The services of the SUBRECIPIENT shall be undertaken and completed in light of the purposes of this
Agreemept Subrecipients are authorized to incur eligible expenses after that date and prior to
execution of this Agreement subject to HHVS prior written approval. In any event, all services
required ~ereunder shall be completed by the SUBRECIPIENT prior to J.HBe September M-dQ, 2011.
Any fun~ not obligated by the expiration date of this Agreement shall automatlc~y revert to the
CO~. '
EXHIBIT "A"
SCOPE OF SERVICES
GUADALUPE CENTER, INC.
EARLY CHILDHOOD EDUCATION PROJECT
A. PROJECT SCOPE:
On April 27, 2010, the BCe approved the HUD Action Plan allocating fnnning for this
iirltiative. Community Development Block Grant (CDBG) funding will be used for the salary
!
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6/14/2011 Item 16.E.2.
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" ...
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Exhibit A:"l Contract Amendment #1
Gua~upe Center, Inc.
CDIO-09 Early Childhood Education
Page 2 of3
and benefits of two full-time Early Childhood teachers, one part-time Early Childhood staff
member, curriculum and supplies, computer equipment, and cleaning service fee.
In the Action Plan for this program the intended outcome of this fimding is to assist Guadalupe
Center, Inc. to open an additional classroom in their Early Childhood Education Center in
Immokalee, FL. This classroom project will benefit a minimum of 1 ~s. low/moderate income
children per school year.
c. PROJECT WORK PLAN:
The following Project Work Plan is in effect for program monitoring requirements only and as
, such, is not intended to be used as a payment schedule.
Date Start
7/2010
07/2010
07/2010
07/2010
Date End
06/2011
08/2011
08/2011
~9/2011
Work Plan
Purchase Supplies and Equipment
Hire two full time teachers and one part-time staff
Begin Instruction
Completion of Education Project
D.
PAYMENT SCHEDULE:
The following table details the project deliverables and payment schedule.
Pa ent Schedule
Upon monthly invoicing of allowable expenses
enses
enses
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6/14/2011 Item 16.E.2. t.,
ExbibitA-l Conttact jl.lnl!'!ndment #1
Guad8lupe Ccnt=r, IDe.
CDlolo9 EarlyOn1dMnd ~
p~ 3 of3
I
I
Thl WITNESS WHER.EOF~ the Sub-RecipieD1 and the County have each, rcspectively~ by an
mthorlzed person or agent, hereunder set their lumds IUld seals on the dal={s) indicated below_
Acccpt:d:
t(laj 17 .2011
~
Guadlilupe Center,. IDe.
OWNER.:
8y~
BaIbara utivc Direction
BOARD OF COUNTY COMMISSIONERS
COlLIER. COUNTY. FLORIDA
=~~~
/' Marey. ,
~~~-
Rosr. Munoz;
~~JL7~.p, .
Lyn Wood
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eo1!r Co1mtY
11 .
6/14/2011 Item 16.E.2. \.
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Purchasing Department
Change Modification Form
t81 Contract Change Request
o Work Order Modification
project #:
I
Project Manager: Nick
Green
POJWork Order #:
Project Name: State of Florida
Homeless Assistance ehallen e Grant
ContractorlFinn Name: The Shelter for
Abused Women and Children SAWCC)
Contract #: HFZ1D Mod#:
I Department: HHVS
Original ContractlWork. Order Amount
Current BCC Approved Amount
Current ContractM'ork Order Amount
Dollar Amount of this Change
Revised New ContractlWork Order Total
Cumulative Chan es
t$j;1~:1:81.mamm~:3/.8{.1~~~~ Original BCC Approval Date; Agenda Item #
,r$~1M~~-'O_a~ (~,1';~~;,:;.~~2i~~ Last BCe Approval 0_ Agenda Item #
~$'~~~~;ti&9.n&:na~
~~~.;t~f~~€l,c.t.;t I 0.00%1 Change from Current BCe Approved Amount
$ 18,000.00
$ 0.00% Chance from On inal Amount
~f~~~~r,1~;t~~t~~~~~~Bf;~f~~~~e,~~~~~~~~~t{;_._1I
Original notice to proceed date: Last approved date; Revised date (includes this change):
,Number of days added (if Explain why additional days are needed (detailed/specific):
extension, must attach current.
insurance certificate(s) from SAP
or obtain from vendor :,
Add new task{s) 0 Change task(s) Delete task(s) I8l Other (specify):
Page 4. part H of the Subrecipient agreement with SAWCC erroneously states "after June 30, 2010" when it should state
uafter June 30, 2011" ,
;;:&~;~: ;-,:~'~,~;~~;;;~~::;"<\ ~:_k:::,;- ~n ;~::.-) ~','::.~V:~ ~;~~~:~:~~~~~~~~.mitll{~Ifi.FijfQ"'t:j~!~:::.~~~t;i,;,i:(3~r~~:~;;r:j~~*~~~~~~~~f
1. Planned I Elective 2. Unforeseen conditions/circumstance 3. Quan - or rice ad ustment -
4. Correction af erro s) 0 5. Value added 0 6. Schedule ad'ustment
re.
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Revised: 1/12/2011
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6/14/2011 Item 16.E.2. ;
eo1tr r__~t ,
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AcirinisIraIive SerW:es DI.'iSoo
Purthasln~
Purchasing Deparbnent
Change Modification Form
[8J Contract Change Request
o Work Order Modification
Project #:
I
Project Manager: Nick
Green
POJWork Order #:
Project Name: State of Florida
Homeless Assistance Challenae Grant
Contractor/Finn Name: The Shelter for
Abused Women and Children (SAWCC
Contract #: HFZ1P Mod#:
I Department: HHVS
Original ContractlWork Order Amount
Current ace Approved Amount
Current ContractfWork Order Amount
Dollar Amount of this Change
Revised New ContractIWork Order Total
Cumulative Chen ~s
~'$~~~~~~(}~~31.81;t.Sl-atem"1'~ Original BCC Approval Date; Agenda Item #
;,$~I:;;E1;8;e~ ~li:i!r;:t~:;'''::~~:~~~: Last acc Approval Date; Agenda Item #
::,c~1h~__!Ql~rt
~ -';i~'''''''',..''_'r.vv'.1
~~,~rjtA6i'J!~~~!~~~
$ 1-8.000.00
$
0.00%( Change,from Current ace Approved Amount
~~~f':~~~':~~~.~~;~~~~,~;..:r~~*~~~~~~~~~~~~~i~~~lf~;~l~l~~~~r~~i~j~6~~~fif~~ri:~j~Bt~~I~!f1~~~[
Original notice to [proceed date: Last approved date; Revised date (includes this change):
Number of days ~ded (if Explain why additional days are needed (detailed/specific):
extension, must attach current
insurance certific$te(s) from SAP
or obtain from vendor;
Add new task(s) Change task(s} Delete task(s) Other (specify):
i
Page 4, part H of the Subrecipient agreement with SAWCC erroneously states "after June sa, 2010. when it should state
Karter June 30, 2011"
Revised: 1/12/2011
1
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EXBlBITC-l Contract Amendment # 1
State of Florida Homeless Assistance Challenge Grant
6/14/2011 Item 16.E.2. t
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This amendment to the referenced agreement. shall be by and between the parties to the original
Agreement, SA wce. IDe (to be referred to as "Sub recipient") and Collier County, Florida. (to be
referred to as '"Owner").
Statement ofUoderstandiog
RE: Contract # HFZID - State of Florida Homeless Assistance Challenge Grant
t
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In order to continue the services provided for in the original Contract document referenced above, the
~ubrecipient agrees to amend ,the above referenced Contract as follows:
Note: The additions to the existing language and numbers in the Agreement are shown herein by
underlining and deletions from the ,Agreement are shown by sttiket:breagas.
******
Section V: Payments. Subsection H shall be amended as follows:
Subrecipient shall render a final and complete statement to eCHHVS ofall costs and charges for
services not previously invoiced., The CCHHVS shall not be responsible for payments of any
charges, claims or demands of the Subrecipient incurred after June 30, ~ Wl.
****..
All other terms and conditions of the agreement shall remain in force.
Signature Page follows:
SA WCC Exhibit C-.J Contract
Amendment # 1
,_, Packet Page -1816- ,
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6/14/2011 Item 16oE.2o'
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IN w~ss WHEREOF, the Subrecipit:met and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals,oTl the date(s) indicated below.
SUBRECIPIENET:
SA wee, Inc.
By. J!~
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Linda dberhaus, Executive Director
SA wee Exhibit C-l Contract
Amendment #1
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Accepted:
,20~L
BOARD OF COUNlY
COMMISSIONERS
OF COILI9:~' FLORIDA
By: ' 1U4I
Nick Green, Project Manager
By:
eONTRACTSPECIALIST
Br- ~ 1'11 'It) tt/
Lyn d ,
By: ~ ~, G/II
Stephen . Carne , Purchasing/GS Director
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6/14/2011 Item 16.E.2.
cltr.~
Purchasing Department
Change Modification Form
o Contract Change Request
l8J Work Order Modification
Contract#:08-5060 Mod#: 01 (one) POlWork Order #:
"Land~cape 4500118491
Architectural
Services, Fixed
Term"
Project #: Project Manager. Darryl Department: ATM Dept.
4500118491 Richard
Project Name: Immokalee MSTU Main
Street Imorovement Proiect MSTU -
Consultino Services - Landscaoe
Architect
Contractor/Firm Name: JRL, Planning
and Desi n
Original ContractIWork Order Amount ~:!$',~~J~~~QQ;! ~1Ef4g~~f~~ai, .Orlginal BCC Appro\El1 Date; Agenda fiem #
C'urrent BCC Ap'pro\.ed Aniount.. - ".- - ;'ii$5~~3!:Z~~tt ~,- ;~1'i1t>E!'i{1~~-' Last BCC Approvai oate;-Agenda'ltem #: --- ;
CunenlContractIWofk OrderAmount--"!;:i~tm~~~~OQ{' - - : ',--_..., ,"-:--- . 'u.,---'-------r ---:,"" -..
D?I!~~!._~,o~nt'ofth~s ~h~n:g~.. :", ___..,-'~."G1f~~~{]~~1f($mDO~,1 O.OO%CC.~'~~~ fiO~~curre~r~:c~,~EP.~(~f!loun~
Re..nsed New Contract/Work Order Total $ 34,382.00 : ':
Cumuiative dianges" -....-,... .... ----, $ 0.00% "cf\a'nge rrom'6rigina(p.mclunf---'
,..~~~~il~~y~~~~~C;
~~;f
Revised date (includes this change):
, September 30, 2011
Explain why additional days are needed (detailed/specific): Additional days are-
required for project bidding, bidding assistal'me, and construction observation and
inspections prior to project completion.
Original notice to proceed date:
July 1, 2010
Number of days added (If
extension, must attach current
onsurancecertiflcate(s) from SAP
r obtain from vendor : 91
Add newtask(s)
Change tasl<(s}
Delete task{s)
Other (specify):,
1. Provide a detailed and ,specific explanation of the requested change(s)to the task(s}: Add Time to work order for
additional days required for coordination with FOOT Engineers. TIME ONLY CHANGE.
2. Provide detailed rationale for the requested change: Additional time is required due to currentFDOT project in the
same project limits as the Immokalee MSTU Project Work Order PO 4500118491. JRL Design is coordinating the MSTU
Project Work Order PO 4500118491 with current FDOT project. FOOT Project is',scheduled to begin construction on June
16, 2011 with a 60 day project completion time-line. Additional days are required to ensure proper coordination with the.
FOOTp~ect -
3. Provide explanation why change was not anticipated in original scope of work: The additional days were not
included In original project scope as the FOOT Project is bid separately through FOOT bidding process and is not a county
project.
4. Describe the impact if this change Is not processed: Additional lime required to complete project will not be added to
JRL Design's work order PO 45001'18491 and project would not be completed.
'7/t11H
v'
.
R..'"VIsed: 1/1212011
, 1
Packet Page -1822-
6/14/2011 Item 16.E.2.
.~: ,~-t ~ '{~'.:<' t :~":~~;;'..~ ,'~,;t;~ '::;~?~;;d~i:::~ ~ ~tE~~t~';:\J.~;l~~~,~geR~iju~tW~hEl~~i'f~;:~1t~;~I~IT~~fi~f;f.~1t~~~~,~~b'fji~~};[gM~i~,!-J1x,
Contractor/Consultant
Design Professional
Owner
Regulatory Agency (specify):
Approved by (N~me and Title): Darryl Richard, Project an,
e
...
Revised: 1/12/2011e
2
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Packet Page -1823- ,
6/14/2011 Item 16.E.2.
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Purchasing Department
Change Modification Form
o Contract Change Request
[gJ Work Order Modification
Contract#:OB-5060
"Landscape
Architectural
Services, Fixed
Term.
Project #:
4500107443
Mod#: 01 (one)
POlWork Order #:
4500107443
Project Name: Review Hwv 29 (Main
Street) between 1 st and gin Street
includinq Park Imorovements
Project Manager: Darryl
Richard
Department: A TM Dept.
Contractor/Firm Name: JRL, Planning
and Desi n
Original ContractIWork Order Amount y'
Current BCC Approved Amount
Current Contract/Work Order Amount
Dollar Amount of this Change
Revised New Contract/Work Order Total $
Cumulath.e Changes $
$8.276.00
Si3.:7"C.OO
$8,276.00
$0.00
8,276.00
nla Original BCC Approval Date; Agenda Item #
nia Last BCC Approval Date; Agenda Item #
0.00%1 Change from Current BGC Approved Amount
0.00% Change from Original Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date:
June 4,2009
Number of days added (if
extension, must attach current ,,,t
'nsurance certificate(s) from ~AP .'
r obtain from vendor: o8S2- :>6 0
Add new task(s) Change task(s)
Revised date (includes t~s changel~..J.anuary
s.,.2G4-2-.. N 4 " ( 1.. 0-11 F'
Explain why additional days are needed (detalledlspecific): De Ign Review services
are concurrent with the plan preparation and various projects proposed for Main Street.
The services are utilized as needed upon the request of upcoming plans.
Last approved date:June 5,2010
Delete task(s)
[gJ Other (specify): There has a
project completion delay.
1. Provide a detailed and specific explanation of the requested change(s) to the task{s): There are no changes to the
tasks. The scope of services is for plan review and public participation assistance.
2. Provide explanation why change was not anticipated in original scope of work: The review is' concurrent with the
request for plan reviews and various proposed projects for Main Street. The services are utilized as needed upon the
request of upcoming projects and the preparation of various plans for Main Street.
3. Describe the impact if this change is not processed: Internal reviews by the consultant would not be
accomplished and the interest of the committee would not be represented.
o 1. Planned I Elective
4. Correction of error(s)
Type of Change / Modification
2. Unforeseen conditions/circumstance
5. Value added
Change Requested By
e I Modification:
Revised: 1/1212011
1
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Date: April 18, 2011
6/14/2011 Item 16.E.2. ~'1,
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Revised: 1/12/2011
2
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6/14/2011 Item 16.E.2.
. ....~
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:;, iJr:hasng
Purchasing Department
Change Modification Form
D Contract Change Request
[gJ Work Order Modification
Contract#:OB-5060
"Landscape
Architectural
Services, Fixed
Term"
Project #:
4500111227
Mod#: 01 (one)
PON~ork Order #: .
4500111227
Project Name: Immokalee MSTU
Irriaation Modification Desion First Street
Project Manager: Darryl
Richard
Department: A TM Dept.
Contractor/Firm Name: JRL, Planning
and Desi n
Original ContractIWork Order Amount v""
Current BCe Approved Amount
Current Contract/Work Order Amount
Dollar Amount of this Change
Revised New Contract/Work Order Total $
Cumulati\te Changes $
$12,158.00
-$-:~, 1 G:~.:)Q
$12,158.00
$0.00
12,158.00
nla Original BCC Approval Date; Agenda Item #
nla Last BCC Approval Date; Agenda Item #
0.00%1 Change from Current BCC Appro\ted Amount
0.00% Change from Original Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date: Last approved date: October 30,2010 Revised date (includes this changer' '.n:1ary'
October g, 2009 0, 20 ~ ~ ,:r.. ~ I ,'l.O1\ 'iYC-
l-.lumber of days added (if Explain why additional days are needed (detailed/spec' ): There are delays in the
extension, must attach current fJ installation of the controller system and additional bidding services are needed.
'nsurance certificate(s) from SA!, A' Additional days are required for project bidding, bidding assistance, and construction
r obtain from vendor):~ 2 j ,. observation and inspections prior to proiect com letion.
Add new task(s) Change task(s) Delete task(s) Other (specify): There has a
project completion delay.
1. Provide a detailed and specific explanation of the requested change(s} to the task(s): There are no changes to the
tasks. Additional time is needed to reflect the project delays.
2. Provide explanation why change was not anticipated in original scope of work.: The delay was not anticipated
through this work order and is due to field installation delays and acceptance of the project. Additional bidding services
are needed to complete the project scope.
3. Describe the impact if this change is not processed: Services through construction, bidding assistance, and
construction observation would not be provided.
1. Planned I Elective
4. Correction of error(s
Type of Change / Modification
2. Unforeseen conditions/circumstance
5. Value added
Change Requested By
Revised: 1/1212011
1
Packet Page -1826-
Approved by (Name and Title): Darryl Richard, Pro'eet
"""
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Packet Page -1827-
6/14/2011 Item 16.E.2. \
Date: April 18, 2011
Revised: 1/12/2011
2
.
.
.
6/14/2011 Item 16.E.2. J
,
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-...;.-
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=~r:,.'asl'1g
Purchasing Department
Change Modification Form
o Contract Change Request
rgj Work Order Modification
Contract#:08-S060
"Landscape
Architectural
Services, Fixed
Term"
Project #:
4500116548
Mod#: 01 (one)
POlWork Order #:
4500116548
Project Name: Immokalee MSTU-
Plantinq Refurbishment-Landscape
Desiqn-First Street: Main Street to
Carver Street
Project Manager: Darryl
Richard
Department: A TM Dept.
Contractor/Firm Name: JRL, Planning
and Desi n
Original Contract/Work Order Amount ./
Current BCC Approved Amount
Current Contract/Work Order Amount
Dollar Amount of this Change
Revised New Contract/Work Order Total $
Cumulative Changes $
$6,514.00
,s:e,1i1 ~_90 '
,$6,514.00
$0.00'
6,514.00
nla Original BCC Approval Date; Agenda Item #
nla Last BCC Approval Date; Agenda Item #
0.00% I Change from Current BCC Approved Amount
0.00% Change from Original Amount
Completion Date, Description of the Task{s) Changez and Rationale for the Change
Original notice to proceed date: Last approved date:January 16, 2011 Revised date (includes this changc~: .del. IUdTy
March22,2010 6,:::812 Y\'\tL 3\.:z...o.\
Number of days added (if Explain why additional days are needed (detailed/specific '. Th landscape was not
extension, must attach current installed in one of the medians and the planting is delayed due to the irrigation
'nsurance certificate(s) from SAP installation being postponed. The landsaping will be completed once the irrigation is
r obtain from vendor . ~- 1 installed. The completion da s are concurrent.
o Add new task{s) Change task(s) Other (specify): There has a
project completion delay.
1. Provide a detailed and specific explanation of the requested change(s) to the task{s): Additional days are needed
to install the irrigation system, a project that is postponed due to system and safety concerns, will be completed after the
busy season.
2. Provide explanation why change was not anticipated in -original scope of work: The landscape was not installed in
one of the medians and the planting is delayed due to the irrigation installation being postponed. The landsaping will be
completed once the irrigation is installed. The completion days are concurrent.
3. Describe the impact if this change is not processed: The project will not be completed if the additional time is not
provided to the project.
1. Planned I Elective
04. Correction of error(s)
Type of Change I Modification ,
[2g 2. Unforeseen conditions/circumstance
5. Value added
Change Requested By
Contractor/Consultant
Desion Professional
PurchasinQ Professional Partici
Revised: 1/12/2011
1
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Packet Page -1829-
6/14/2011 Item 16.E.2. t
Date: April I 0, t:.u I I ~
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Revised: 1/12/2011
2
6/14/2011 Item 16.E.2. ~
- ....C-.
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.----"--.....--------
A:;L-rmlSv'"'atJYe Services D,\1S1:m
='ur:has1ng
Purchasing Department
Change Modification Form
o Contract Change Request
IZI Work Order Modification
Contract#:08-5060
"Landscape
Architectural
Services, Fixed
Term"
Project #:
4500116640
Mod#: 01 (one)
POlWork Order #:
4500116640
Project Name: Immokalee MSTU-
Plantinq Refurbishment-Landscaoe
Desiqn Main Street 1 st to gIn Street
Project Manager: Darryl I Department: A TM Dept.
Richard
Contractor/Firm Name: JRL, Planning
and Desi n
Original Contract/Work Order Amount ./
Current BCC Approved Amount
Current Contract/Work Order Amount
Dollar Amount of this Change
Revised New Contract/Work Order Total $
Cumulative Changes $
$5,450.00
ia. ~aQ.ga.
$5,450.00
$0.00
5,450.00
nia Original BCC Approval Date; Agenda Item #
n/a Last BCC Approval Date; Agenda Item #
0.00%1 Change from Current BCC Approved Amount
0.00% Change from Original Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date: Last approved date:January 16, 2011 Revised date (includes this changer JallLlGllY
March 22, 2010 8~ ~Gt ~11O\ 1
Number of days added (if Explain why additional days are needed (detailed/specifiS'): TAe landscape was not
extension, must attach current completed due to the cold temperatures, delays due to the irrigation installation, and
insurance certificate(s) from SAP postponement due to heavy traffic. The project will be completed once the irritgation
or obtain from vendor. v \35 pro'ect is completed.
Add new task(s) Change task(s)
Delete task(s)
Other (specify): There has a
project completion delay.
1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Additional days are needed
to install the irrigation system, a project that is postponed due to system and safety concerns, will be completed after the
busy season.
2. Provide explanation why change was not anticipated in original scope of work: The landscape was not completely
installed and the planting is delayed due to the irrigation installation being postponed. The landsaping will be completed
once the irrigation is installed. The completion days are concurrent.
3. Describe the impact if this change is not processed: The project will not be completed if the additional time is not
provided to the project.
D 1. Planned I Elective
D 4. Correction of error(s) .
Type of Change / Modification
2. Unforeseen conditions/circumstance
5. Value added
Change Requested By
Revised: 111212011
1
Packet Page -1830-
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6/14/2011 Item 16.E.2.
Date: April 18, 2011
~.. -sing Agent
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Packet Page -1831-
6/14/2011 Item 16.E.2. S
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,AQ:Tms::a;'v:: SeM:e5 JMSI:l."\
::urd1aslng
Purchasing Department
Change Modification Form
o Contract Change Request
[gJ Work Order Modification
Contract#:08-5060
"Landscape
Architectural
Services, Fixed
Term"
Project #:
4500116856
Mod#: 01 (one)
PO/Work Order #:
4500116856
Project Name: lmmokalee MSTU-
Annual Landscape Architectural Services
Project Manager: Darryl
Richard
Department: A TM Dept.
Contractor/Firm Name: JRL, Planning
and Desi n
Original Contract/War!< Order Amount ../
Current BCC Approved Amount
Current Contract/Work Order Amount
Dollar Amount of this Change
Revised New ContractIWork Order Total $
Cumulative Changes $
$36,588.00
.J6',~cc-~
$36,588.00
$0.00,
36,588.00
n1a Original BCC Approval Date; Agenda Item #
nla Last BeC Approval Date; Agenda Item #
0.00% I Change from Current BCC Approved Amount
0.00% Change from Original Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date:
April 8, 2010
Number of days added (if
extension, must attach current
insurance certificate(s) from SAP
or obtain from vendor: 205
o Add new task(s)
Revised date (includes this change): October
30,2011
Explain why additional days are needed (detailed/specific): Additional time is needed
to complete the monthly services for the Immokalee MSTU Committee. These services
include meeting attendance and weekly inspections through the end of the fiscal year.
Last approved date:April 8, 2011
Change task(s)
Delete task(s)
Igj Other (specify): There has a
project completion delay.
1. Provide a detailed and specific explanation of the requested change(s) to the task{s): Additional days are needed
for the consultant to attend monthly meetings, perform weekly inspections for the Immokalee MSTU.
2. Provide explanation why change was not anticipated in original scope of work: The cost are addressed in this
work order but additional time is needed through the end of the fiscal year.
3. Describe the impact if this change is not processed: Committee participation and contractor oversight will not be
erformed through the end of the fiscal ear.
o 1. Planned I Elective
4, Correction of error(s)
Type of Change I Modification
2. Unforeseen conditions/circumstance
[gJ 5. Value added
D 3. Quantitv or price ad'ustment
6. Schedule adiustment
Change Requested By
Approved by (Name and Title): Darryl Richar
I Date: April 18, 2011
v
Revised: 1/1212011
1
Packet Page -1832-
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Packet Page -1833-
6/14/2011 Item 16.E.2. III
dtr Cmmty
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MIL: bh~ Servi::es ~
Purdiaslng
D Contract Change Request
Purchasing Department
Change Modification Form
f2J Work Order Modification
Contract #: 09-
5262
Project#: 51144
IIVi0d#: 1
Project Manager: Jerry
Kurtz
POlWork Order #:
4500120907
Department: Land
Development Services
I Project Name: Stormwater Masterplan
I Contractor/Firm Name: RWA
Original ContractIWork Order Amount
Cur:en~ 8C~ App!"ovad Amount
Current ContractIWork Order Amount
Doliar Amount of this Change
Re\lised New ContractIWork Order Total
Cumulativa Changes
$ _~~~o~@ c ~~~.: ;::i:t '#.WA Original BCC Approval Date; Agenda Item #
;i~,.~i~ '#NJA.i.:c",,,! "#Nf!J&,' Last BCC Approval Date; Agenda Item #
$::~S:.QQO .00",
'~'~:;:,~~ ":'$o:mt
$43,000.00
SO.OO
" . ..
0.00% Change from Original Amount
#NJA Change from Current BCC Approvad A":lount
0.00% Change from Current Amount
,
(~
.,
'-<:: ';:r~~,. C?,?~pletion Date, !:?escription~~f the, :ras~s)' Cila~~~; ~kd Rati~~a~:for' th~,,'Chari~~
....., .'.. -, - .' ..',. .. .' -, - - -' ~- :' ..'.." ;',: . ~.:. -'
Original notice to proceed Last approved completion date: Revised completion date (includes this
completion date: 2/11/2011 (120 2/11/2011 change): June 3D, 2011
da 5 from NTP date)
Numb~r of day~ added (if ~xplain whJ ~dditio~al days arr nyded (detailed/specif.'l~: _sc~._ dU'"ffI'" adjustment .r
~xtenslon, mu~( attach current li.{tY'''L rllne. (r i7.Lt."t-i..c4!..1b t!tJt/tt:.t/>(r~~ lOluUll..fl.(j
Insurance certlficate(s) from SAP '1;::;;:" j f'7 . ' { :; ,
or obtain from vendor): 139 re, ~.J-51!.
o Add new task(s) I 0 Change task(s) Delete task(s) I [g) Other (specify): add time only
~;
~
1.
2.
~ 3.
~
Provide a detailed and specific explanation of the requested change(s) to the t2sk(s): n/a
Provide detailed rationale for the requested change: Addition of time only. Original duration specified in WO (120
days) is insufficient More time is needed to cover extended planning efforts.
Provide explanation why change was not anticipated in original scope of work: Completion of this stormwater
planning work is tied to completion of the watershed management plans. More time was needed to publicly vet
watershed management plans, therefore the need to extend out the stormwater planning effort ""'as realized.
4. Describe the impact if this change is not processed: PO technically expired. Need to extend duration to complete
specified work.
~
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l
~
.~
i'"~~.
1. Planned I Elective
4. Correction of error(s
....1'Ype 9f CJ;angCi}/. Modfficirtiii'n- .
o 2. Unforeseen conditions/circumstance
o 5, Value added
'.
Change RequestedB,,:
Approved by:
Name and Title'
Jr~~V-
o Contractor/Consultant
Revised: 2/21/11
1
2
I
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Packet Page -1834-
Packet Page -1835-
6/14/2011 Item 16.E.2.L:l
Revised: 2121/11
2
Purchasing Department
Change Modification Form
i
I prWork Order Modification
I
.
~~-
~
COmer Col-L11ty
---~
Adrmnistratlve Servics Ufu'ision
PLa't'd1a~mg
:;ontract Change Request
6/14/2011 Item 16.E.2.
Contract #: I Mod#: 1 POlWork $rder#: Project Name: Pelican Bay Hardscape
,
!:Cj-.5~~~ 4500125496 Renovations
Project #: 50066.1 I Project Manager: Kyle Departmemt: Pelican Bay Contractor/Firm Name: Agnoli Barber &
Lukasz Services DIvision Brundaqe
Current BCC Approved Amount #NfA .. Last BCC Approval Date; Agenda Item #
Current ContractNVork Order Amount $ 20,150.00 I
Dollar Amount of this Change - .-:..;'.:.-. $2,015.00 10.00% Total Change from Original Amount
Revised New ContractIWork Order Total I $22.165.00 I #N/A Change from Current BCC Approved Amount
Cumulative Chanqes I $2.015.00 I 10.00% Chanoe rrom Current Amount
0_.' . , 9~~pletion Da.(e,"gescri~tion of the TaS~(S) Change, and Rationale for the Change
..... ,:i.-?",;".::;
. ~ ,;: ~~ ~. .
'. ~..:.", -;. .
Original notice to proceed Last approved completi~n date: I Revised completion date (includes this
completion date1212212011 121'2212011 I change): 12/22/2011
Number of days added (if Explain why addilionallay, ace ""enad (detallad/,peeme),
extension, must attach current
insurance certificate{s) from SAP
or obtain from vendor): 0
I [gJ Add new task(s) I 0 Change task(s) I 0 Felete task(s) I 0 Other (specify):
1. Provide a detailed and specific explanation of the req~ested change(s) to the task(s): Prepare and submit
documents required by Collier County Gro\l\1h Management Division ror permitting. Also identify and note on the plans
the relocation os street lighting required to enhance Iighti~g of the crosswalks and attend 2 PBSD meeting to explain
changes and review plans. I
I
I
'i 2. Provide detailed rationale for the requested change: 'Required by Collier County Growth Management Division.
i I
Provide explanation why change was not anticipated ~n original scope of work: In addition to the Right of Way
13.
I Permit through Transportation the require an InsubstantiE I Change appiication to amend the original road construction
! plans for Pelican Bay from 1978.
I' Describe the impact ifthis change is not processed: 'l--ollier County will not issue required Right of Way Permil
.
I : ':,' ,::' ....,
I 0 1. Planned I dective
r 04. Correction of eTrar(s)
I
Type of Chan~e I Modification
I [gJ 2, Unforeseen comditions/circumstance
I 0 5. Value added I
I
i
I
Change Rrquested By
.
U Contractor/Consultant
Approved by: ~
, r!~~
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Packet Page -1836-
I 0 3. Quantitv or price adjustment
I 0 6. Schedule adiustment
Revised: 415111
1
6/14/2011 Item 16.E.2. ~
,
i
Name and I itle:
!
I Reviewed by:
I Purchasing Prqtessional'S Name: ;1t~'-t:
Revised: 4i5!11
2
Packet Page -1837-
.
.
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em
cJJ:.- County Purchasing Department
_-" "'~'\ir.;""'~
f\timinist~(;ye SeNices u\iislon Change Modification Form
Puid12smg
I Contract Change Request JS(WOrl< Order Modification
Contract #: .. I Mod#: 1 POlWork prder #: Project Name: Pelican Bay Hardscape
'0o,-S~G....4... 4500126599 Renovations
I Project #: 50066.1 I Project Manager: Kyle Departm~t: Pelican Bay Contractor/Firm Name: Agnoli Barber &
, Lukasz Services ivision Brundaqe
Current ContracWlfork Order Amount "$ ... 1 {465;OO
Dollar Amount of this Change ,".. $1,400.00 9.68% Total Change from Original Amount
Revised New ContractNlfork Order Total I $15,865.00 I, #N/A Change from Current BCC Approved Amount
Cumulative Changes I $1,400.00 Ii 9.68% Change fram Current Amount
6/14/2011 It
16 E 2. 1
.
. -::.'," 'I
C6!T'P~etion Date, Description of the Task(s) Change, and Rationale for the Change
..,., I
Original notice to proceed I Last approved completimn date: I Revised completion date (includes this
completion date: 07/28/2011 07/28/2011 I change): 07/28/2011
Number of days added (if Explain why additional Qays are needed (detailed/specific):
extension, must attach current I
insurance certificate(s) from SAP I
I
or obtain from vendor): 0 I
{gj Add new task(s) I 0 Change task(s) I 0 felete t3sk(s) I D Other (specify):
I
!
1. Provide a detailed and specific explanation of the req~ested change{s) to the task(s): PBSD authorjzed this traffic
count work at their AprilS, 2011 board meeting in order to! provide a safe crosswalk for the community.
I
i
2. Provide detailed rationale for the requested change: ~his is a very busy intersection that needs to be a 4-way stop
as there are 4 lanes of traffic to crass and the traffic countlmust be done to present to DOT.
3. Provide explanation why change was not anticipated ih original scope of work: Originally there W2S to be only a
I crosswalk installed at this intersection. j
4. Describe the impact if this change is not processed: ,angerous intersection with unsafe crosswalk.
I 0 1. Planned / Elective
I 4, Correction of error(s)
I
Type of Chang~ I Modification
[g] 2. Unforeseen conditions/circumstance
o 5. Value added
,
Change ReHuested By
o Contractor/Consultant Ilg] Owner I I DUsing Depa,iment
o Desion PiOfessionaV I 0 Regulatory Aoencv (specify~: I 0 Other (soecify):
Purchasing Prafes.sienal Participated in Neaotiation of Changel/ Modification: DYes I8J No
- ~. ~
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ApPiOved by: { r1 4'-'"
/....::~,~a
Name and Title: r I)
Reviewed by:
,/
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Date:
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(J I Date:
Revised: 4/6/11
1
Packet Page -1838-
i
Purchasing Professional's Name: 71 tf&i.-(; .0~L
Packet Page -1839-
6/14/2011 Item 16.E.2. =<,
Revised: 4/6111
2
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.
, 6/14/2011 Item 16.E.2.
I
n
cJt.. County
~
~l i: dl cililoS SsNi:Es 0vS0n
Purchasing
o Contract Change Request
Purchasing Department
Change Modification Form
[gI Work Order Modification
I Contract #: 06-
3969
Project #: 60092
Mod#: 3
POl\^Jork Order #: 45-
112479
I Project Name: Collier Boulevard (CR
951) Davis Blvd to Golden Gate Main
Canal
ContractorlFirm Name: ABa, Inc.
I Project Manager:
Marlene Messam
I Department: Transportation
Engineering
Original Contract'Work Order Amount
Current BCC Approved Amount
Current Contract/Work Order Amount
Dollar Amount of this Change
Revised New ContractIWork Order Total
Cumulative Chanqes
i
:~'$ -.. 29 :270:~OO. ~.
,t~A, I'
~ ... 47;975.i00
-.' ,$!);Oa
$47.975.00
$18,705.00
Original BCC Approval Date; Agenda Item
9/25/06 #1686
Last BCC Approval Date; Agenda Item #
g
63.91% Total Change from Original Amount
#VALUE! Change from Current BCC Approved Amount
0.00% Chanoe from Current Amount
Completion Date, [P..scription of the Task(s) Change, and Rationale for the Change
~
Original notice to proceed
completion date: 10/15/2009
Number of days added (if
ex 'tension, must attach current
insurance certificate(s) from SAP
or obtain from vendor): 900
I Last approved co . letion'date: Revised completion date (includes this
'\.c;,' I ';','~3~ -5 13 d-.O I change): 10/29/2013
Explain why addi lonal crays are needed (detailed/specific): J
Construction Bids were opened on March 23, 2011. Construction is expected to start
August, 2011. The construction duration is 30 months. Therefore, the post design
services tasks needs to remain open for the duration of the construction.
Add new task(s)
Change task(s)
Delete task(s)
I. Other (specify):
Time Extension
1. Provide a detailed and specific e"planation of the requested change(s) to the task(s);
Due to permitting delays, FOOT coordination, design changes the anticipated start of construction was extended several
times. This resulted in a delay in activating the tasks for post design services.
2. Provide detailed rationale for the requested change:
This task is required for the consultant to respond to RFls, to review shop drawings and attend construction meetings.
Therefore; this task must be carried through for the duration of construction. With construction anticipated to start in August
of 2011 and this contract expiring on 5/13/2011, time needs to be added to the contract.
~
1
~
3. Provide explanation why change was not anticipated in original scope of work:
The delays in the start of construction could not be planned; therefore, the original scope did not anticipate this time
extension need.
~.
4. Describe the impact if this change is not processed:
Responding to RFls and reviewing shop drawings is a critical aspect of the construction of the project and if this CO is
not processed it would further complicate the construction of the project.
'"
~
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':
"l
I 0 1. Planned / Elective
I 4. Correction of error(s)
Type of Change / Modffication
2. Unforeseen conditions/circumstance
5. Value added
3. Quantity or price adjustment
6. Schedule adjustment
Change Requested By
Contractor/Consultant
I. Owner
Using Department
Revised: 4/6/11
1
m
Packet Page -1840-
i
Design Professional I Regulatory Agency (specify):
Purchasing Professional Participated in Negotiation of Change I Modification:
Packet Page -1841-
6/14/2011 Item 16.E.2.
,
.f f(,I,"".,
Revised: 4i6/i 1
2
6/14/2011 Item 16.E.2.
cJt. County
.~.C'_. OM"
I": ' ~ = VI::e5 son
Purdlasing
o Contract Change Request
Purchasing Department
Change Modification Form
t8l Work Order Modification
Contract #:
09-5207
Project #:
35010
Mod#:
2
Project Manager:
Brand Otero
POlWork Order #:
4500120614
Department: Alternative
Transportation Modes
Project Name: Environmental
Assesment for 8300 Radio Road
Contractor/Firm Name: Renaissance
Plannin Group
Original ContractIWork Order Amount
Current BCC Approved Amount
Current ContractIWork Order Amount
Dollar Amount of this Change
Revised New ContractIWork Order Total
Cumulative ChanQes
;~~~~~;O~ ~~;;?;.~~~~~N't~
~~~~~~l~~~-j3 ~~1~~:@'~~N1~
~$:.~;~$-9~@~,(\J~
""""-=.,.,_._.._.~$n',.""" I
:7".~~~~~~i ,_~_u.~
$ 115.910.00
SO.OO
Original BCC Approval Date; Agenda Item #
Last BCC Approval Date; Agel!da Item #
0.00%1 Change from Original Amount
0.00% Change from Current Amount
, ::;~:::,~.,~',;:'::!':':'.}~';,~:"'~~::", ~'c~~~,,~~~~.~:n~t_~~,,~~~t~:~~~i~~~~~.i~~i~~k(~~.'7,h~,~~~~:~~~';~~!.~r~i;:.i~~~~;~~ng,e""', .,'. .:'" .,~:::.~~,,;;~
Original notice t.o proceed Last approved completion date: Revised completion date (includes this
completion date: 2/3/11 5/4/11 change): 12131/11
Number of days added (if Explain why additional days are needed (detailed/specific): This change is to authorize
extension, must attach current Step 2 which was anticipated and approved with the original work order. Upon
insurance certificate(s) from SAP completion of the request for a Categorical Exclusion; it was noted that further
or obtain from vendor): 241 environmental investigation was needed. '
The original end date on the NTP and work order was shown as 213/11. The original
work order anticipated that Step 2 maybe necessary, however time was not included
for Step 2 because we did not know the extent of environmental work that would be
required until Step 1 was completed and a second approval was required prior to
moving forward with Step 2. We now know that we need to move forward with Step 2
and must chanoe the work order to include the necessa time.
Change task(s) Delete task(s) Other (specify):
Add 241 da s to work order.
U Add new task(s)
1. Provide a detailed and specific explanation ofthe requested change(s) to the task(s): Add 241 days to the existing
work order and authorize Step 2.
2. Provide detailed rationale for the requested change: Upon completion of the Categorical Exclusion checklist, It was
noted that further environmental investigation was needed. This was anticipated in the original work order. This change
represents the addition of days necessary to complete Step 2 and the authorization to begin.
3. Provide explanation why change was not anticipated in original scope of work: Step 2 was anticipated with the
original work order. The funding was approved but time was not included, Time was not included because we did not
know the extent of environmental work that would be required until Step. 1 was completed.
4. Describe the impact if this change is not processed: The consultant will not be able to complete Step 2 of the
Environmental Assesment and we may not receive environmental clearance from FT A.
1. Planned i Elective
4. Correction of error(s)
Type:o! Qija, hgeifl,~odifli::atloR'
'" , " .
2. Unforeseen conditions/circumstance
5. Value added
_.>. :-,~.._ ~.;::.~~~-~, 1';-'- :
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...' '-. ..... .~.:.-.,.' - - -,
-.:: -::-~,~ ....... '.7~
Contractor/Consultant
I ~ Owner
o Using Department
Revised: 2/16/11
1
Packet Page -1842-
Packet Page -1843-
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Date:
,
,
+
I
!
Revised: 2/16/11
2
I .,
6/14/2011 Item 16.E.2.1
Co~ ColmtD'
. ~<---"",,-,fi~
MminSD"6We &.orvices Division
Purchasing
Purchasing Department
Change Modification Form
o Contract Change Request
~ Work Order Modification
Contract#:08-5060
"Landscape
Arc~itectural
Services, Fixed
Term"
Project #:
4500117575
Mod#: 02 (two)
POlWork Order #:
4500117575
Project Name: Forest Lakes Bond Issue
Proiect F-58 Sidewalk. Street Tree. and
Liohtina Proiect
I Project Manager: Darryl I Department: A TM Dept.
Richard
Contractor/Firm Name: Windham
Studio. Inc.
Original Contract/Work Order Amount
Current B CC Appro'ved Amount
Current Contract!\^lork Order Amount
Dollar Amount of this Change
Revised New ContractIWork Order Total $
Cumulativa Changes $
$74;052.42-
s;ec, S1"OAS7
$80,618.40
$44,41.7.00, '
125,035.40
50,982.98
",;,'.,_ nfa Original BeC Approval Date; Agenda Item #
." nla Last BCC Approval Date; Agenda Item #
55.10% I Change rom Current 3CC App~oved Amount
55.10% Change from Original Amount
.'- '.-' ~.-
- ~ ~ .'
Completion DClte, D~cript!o,n of ttieTask(s) Change, and Rati~,"alE! f~rthe:~hang~ ':,,: : "
.-'. . "'.' - - - ",' --....
Original notice to proceed date: Last approved date: December 31, Revised date (includes this change):
May 10, 2010 (360 day contract) 2011 December 31, 2011
hlumber of days added (if Explain why additional days are needed (detailed/specific): no additional days added.
extension, must af.ach current
insurance certificate( s) from SAP
or obtain from vendor): 0\ /:
o Add new task(s) Change task(s) D Delete task(s) D Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
Modifv existino task 050; Project Management Assistance
Increase task 050 by $4,608.00 for additional meeting attendance at the monthly MSTU Committee meetings by
consultant;
net $4.608.00 (increase)
Modifv existino task 500: Site Furnishings - Signage Design
Increase task 500 by $2,000.00 for additional design for signage to comply with the Manual on Uniformed Traffic Control
Devices (MUTCD);
net $2.000.00 (increase)
Modify existina task 600: Services During Construction
Increase task 600 by $25,041.00 to include the addition of weekly construction inspections and field
meetings/visitsduring construction of the sidewalk and complete field related revisions as arise during construction and
actively track and update drawings during construction and complete final as-built plans upon completion of the project;
t,~e addition of design services for sidewalk connecting Forest Lakes Drive to Forest Lakes Blvd. including the revision of
the Sidewalk Plans to reflects alignment of the connection and provide for field staking of said alignment; and the
addition sub-consultant Engineering services (ABB Engineer) to provide document interpretation and professional
assistance including construction management oversight and field inspection (periodic observation visits or construction
site, estimated three times per week for up to six weeks) and review;
net $25.041.00 (increase)
Modify existina taSK 700: Reimbursable
Increase task 700 by $200.00 for project reimbursable for the reproduction cost of plans developed and provided to the
public.
net $200.00 (increase}
Revised: 111212011
1
Packet Page -1844-
6/14/2011 Item 16.E.2.
Add task aoo: Bid Package related revisions
Add new task 800 for $3,180.00 for the revision of construction drawings and bid tabulations to provide for umberous bid
alternates. '
net $3.180.00 (added task)
Add task 9do: Sidewalk Revisions
Add task 900 for $9,388.00 for additional design services needed to revise the construction drawings to reflect the MSTU
advisory committee request to relocate sidewalk to "North" ROW side of Forest Lakes Blvd.
net $9.388.00 (added task)
Total increases and additional task items equals net increase of $44.417.00 (NET INCREASE)
2. Provide detailed rationale for the requested change: Changes are as result of advisory committee direction/request
for increased 'level of services from consultant. Increase to task 050 Project Management Assistance is to ensure
consultant is available at all MSTU regular meetings beyond original project scope. Additional review of the project by
Forest Lakes MSTU Community has resulted in multiple changes in project scope which requires modification to 90%
project plan~.
Increase to task 500 Site Furnishings and Signage Design is result of advisory committee request to modify signage and
update as n$cessary to be compliant with MUTCD standards. Original scope of project was to re-install signage in
existing locations to match existing signage. The additional review required by consultant and sub-consultant (ABB
Engineering) justifies the increase.
. j
Increase to ~ask 600 Services During Construction is justified by request that consultant serve as on-site inspector and
coordinator ~uring construction. This additional scope is beyond original scope which did not include construction
inspections during construction.
!
Increase to task 700 Reimbursable is to cover the cost of reproduction of revised project plans for staff review and misc.
expenses in~urred as a result of project production and coordination.
i
New task 800 Bid Package related revisions is a result of advisory committee and staff requests that consultant revise
the bid package so that separate individual awards may be done by staff/advisory committee request in order to allow for
selection of individual alternates and bid award to lowest quote for each individual portion of the project
New task 9QO Sidewalk Revisions is a result of advisory committee request to relocate the original sidewalk proposed on
the South side of Forest Lakes Blvd. to the North ROW side of Forest Lakes Blvd. This revision requires the consultant
to go back t9 original site investigation, concept development, and production of construction details sufficient for
installation qf the sidewalk on the North ROW side of Forest Lakes Blvd. (Quail Forest Drive to VVoodshire Ln.). This
change alsol requires sub-consultants to revise the project plans for this project area. (1) Abney & Associates will revise
the irrigatio~ plans (total cost $600.00); (2) ABS Engineering will revise the engineering plans to accommodate location
on North RqW (total cost $1,200.00); (3) TRT Lighting Design Consultant will revise lighting plans to accommodate
location of sldeVIICllk on North ROW side.
3. Provide explanation why change was not anticipated in original scope of work: Increase to task 050 Project
Management Assistance is per advisory committee request and is in addition to original project scope.
Increase to task 500 Site Furnishings and Signage Design is result of advisory committee request to modify signage and
update as necessary to be compliant with MUTCD standards and is in addition to original project scope. Original scope
was to simPlY replace the existing signage to match existing with an upgraded ornamental post/sign.
Increase to task 600 Services During Construction is justified by request that consultant serve as on-site inspector and
coordinator puring construction. This additional scope is beyond original scope which did not include construction
inspections ~uring construction.
,
Increase to task 700 Reimbursable is to cover the cost of reproduction of re"~sed project plans for staff review and misc.
expenses incurred as a result of project production and coordination.
New task 800 Bid Package related revisions is a result of advisory committee and staff requests that consultant revise
the bid package so that separate individual awards may be done by staff/advisory committee request in order to allow for
selection of 'ndividual alternates and bid award to lowest quote for each individual portion of the project.
Revised: 1/1212011
2
Packet Page -1845-
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6/14/2011 Item 16.E.2. 'v
New task 900 Sidewalk Revisions is a result of advisory committee request to relocate the original sidewalk proposed on
the South side of Forest Lakes Blvd. to the North ROW side of Forest Lakes Blvd. This revision requires the consultant
to go back to original site investigation, concept development, and production of construction details sufficient for
installation of the sidewalk on the North ROW side of Forest Lakes Blvd. (Quail Forest Drive to Woodshire Ln.). This
change also requires sub-consultants to revise the project plans for this project area.
4. Describe the impact if this change is not processed: Changes to project plans would not be done per the
community/advisory committee request. Signage would not be MUTCD compliant and inconsistencies in signage will
remain possibly causing a public safety issue with motorist. Sidewalk to Forest Lakes Condo Asso. would not be
installed per community/advisory committee request. Sidewalk would not be re-designed to be on the North side of
Forest Lakes Blvd. per advisory committee request. Consultant would not have additional funding allocation for both
meeting attendance and field inspections and meetings per advisory committee request.
I 1. Planned I Elective
04. Correction of error(s
Type of Change I Modification
2. Unforeseen conditions/circumstance
5. Value added
Change Requested By
Contractor/Consultant
18l Design Professional
Owner
o Regulatory Agency (speCify):
Purchasin Professional Participated in Neqotiation of Chan e / Modification:
'.
Re\~sed: 1/12/2011
3
Packet Page -1846-
r..
6/14/2011 Item 16.E.2.
Co~~ County
~
Mnmsrrative s<>Jvices !)visiol1
DurJ1ilsing
Purchasing Department
Change Modification Form
o Contract Change Request
I8l Work Order Modification
i Contract#:08-5060
, "Landscape .
I Architectural .
I Services, Fixed :
Term" i
I Project #:
I 4500124450
I Mod#: 01 (one)
I
I
I POlWork Order #:
: 4500124450
I
. "1 Project Name: Radio Road East MSTU
_ Landscaoe & irrioation Desion
,
i Project Manager: Darryl I Department: ATM Dept.
I Richard
. Contractor/Firm Name: Urban Green
: Studio
Original ContracVWori< Order Amount
Current BCC Approved Amount
Current Contrac~Work Order Amount
Dollar Amount o~ this Change
Revised New COntract/Work Order Total S
. Cumulati\-e Chances S
$43.906.00
~ ': ,:;;V€ .5
$43,906.00
$2,280.00
46,186.00
2.2BO.00
rua
r.:a
Original BCC Approval Date; Agenda Item'; I
Last BCC Approval Date; Agenda Item #
5.19%1 Change from Current BCe Approved Amount
5.19% I Change from Original Amount
I : Completion Date, Description of the Task(s) Change, and Rationale for the Change
I !
i Onginal notice to proceed date: \ Last approved date: Octo:,er 5, 2011 I Revised date (includes this change): October
I Dec:~ber 9, 291 0 (300 day 1 - 5. 2011
. cont. <lCl) ~
[ Number of dayS! added (if I Explain why additional days are needed (detailed/specific): no additional days adCied~
, extension, must attach current I
i insurance certjf~ate(s) from SA? '
, or obtain from v~ndor): 0
;0 Add new tasf.(s) I 0 Change task(s) I' 0 Delete task(s}
I . I
I 1. Provide a detailed and specific explanation of the requested change{s) to the task(s):
I
, 0 Other (specify):
Add task 2.7: FDOT Coordination
Add new task 2.7 for FOOT Coordination:
Registered :Landscape Architect 12 hours @ $128.00 per hour = $1,536.00
ACAD Tee? 12 hours @ $62.00 per hour = $744.00
net S2.2BOJOO (added task)
!
: 2. Provide d~tailed rationale for the requested change: Changes are requested in response to an FOOT request for
I additional irformation as relates to the Application for Grant funding by the Radio Road East MSTU.
I
.
: 3. Provide explanation why change was not anticipated in original scope of work: The original project scope had
identified Cl! task 2.7 FOOT Coordination. Staff and MSTU advisory committee selected not to include that task item in
original work order due to funding limitations; but, rather to utlize that task item on an 'as needed basis'.
4. Describe the impact if this change is not processed: Response to FOOT request would not be done - thus
jeapordizing the Radio Road East MSTU Grant Funding application.
ReVIsed: ii~2.'2011
.
Type of Change J Modification
Packet Page -1847-
6/14/2011 Item 16.E.2.
10 1. Planned I Elective
rO 4. Correction of error(s)
I 0 2. Unforeseen conditiomi/circumstance ' 0 3. Quantity or price adjustment
rt2J 5. Value added - [8J 6. Schedule adiustment
Change Requested By
I Contractor/Consultant r8J Owner
i rRi Design Proiessional 0 Regulatory Agency (specify):
! Purchasinc Professional Particioated in Neaotiation of Chance I Modification:
-
Approved by (Name and Title)~ QE;:r.yl ~Chard. Project Manager'
....~.~ .: j~.~/-; ~,..-
Reviewed by (Purchaslng-Pre~essiGflal): Rt)onda Cl!nJJings. Purchasing Agent
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; " ~ -' ~'~,/./
.... \_-
!
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.
Packet Page -1848-
i r8l UsinQ Deoartment
i Other (specify):Forest Lakes MSTU
I Advisorv Committee
DYes ' No
: Date: May 9J 2911
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Revised: 1/1212011
2
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