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Agenda 06/14/2011 Item #16A11 . . . 6/14/2011 Item 16.A.11. EXECUTfVESUMMARY Recommendation to approve the Collier Metropolitan Planning Organization's (MPO) Operating Budget for FY 2011/12, and budget amendments to recognize grant revenues in the amount of $1,019,577, and $5,000 in local funding. OBJECTIVE: To obtain Board of County Commissioners (Board) approval of the Collier . Metropolitan Planning Organization's (MPO) operating budget for FY 2011/12, which begins on July 1, 201 1. CONSIDERATIONS: In FY 2011/]2, the Collier MPO will receive $541,053 in new Federal and local funding to conduct transportation planning activities that must meet Federal/State requirements for urbanized areas with more than 200,000 residents. The Collier MPO will also receive $23,793 from the Florida Commission for the Transportation Disadvantaged (TD) for planning activities in support of the State's TD program. The Collier MPO will also receive an estimated $66,839 from the Federal Transit Administration Section 5303 for transit planning activities. These planning activities and funding sources are included in the FY 2010/11-2011/12 Unified Planning Work Program (upWP) Amendment which the MPO Board adopted on May 13, 2011. Funding source tables from the UPWP are included as Attachment A. The County budget must be amended to include these grant dollars since the MPO is administratively housed within Collier County Government. The County budget must also include the $5,000 in local funding that it contributes to the MPO, as well as those that will be administered by the County on behalf of the MPO's other member governments. The following explains the primary source of Federal funding the Collier MPO receives and the local matches provided to the grant: Federal Highwav Administration (FHWA) Section 112 "PI" Grant The MPO will receive $541,053 from FHW A in FY 2011/12. A $454,731 carryover from the close-out from unused FY 2009/1 0 must also be included in the budget. This Federal funding will be complemented with $9,000 in local funding for lobbying activities that cannot be funded with these Federal/State dollars, such as the preparation of Resolutions in support of or opposition to Federal and State legislation. Due to a strict interpretation of what constitutes "lobbying," each member agency of the MPO has been asked to contribute $1,000 per voting member for such activities. The BCC is being asked to contribute $5,000, while the Cities of Naples, Marco Island and Everglades City are being asked to contribute $2,000, $1,000 and $1,000, respectively, as approved by the MPO Board on May 13, 20 1 1. It is anticipated that the MPO will receive authorization from FDOT to spend its full current-year and carryover allocation of PL funds, totaling $995,784 as shown in the FY 2010/11-2011/12 UPWP. The Budget Amendment forn1s included in Attachment B reflect this amount. Packet Page -999- . . . 6/14/2011 Item 16.A.11. It should be noted that the Federal Transit Administration (FT A) Section 5303 Funds are received annually for transit planning activities. The FY 2011/12 Section 5303 estimated allocation from FTA will be a minhnum of $66,839, with respective matches from FDOT ($8,355) and the MPO ($8,355). In addition, $75,390 carryover from previous fiscal years is estimated in the budget, which will bring the total FT A Section 5303 allocation (new current year funds plus carryover) to $158,939. Once the MPO receives the official award document, a separate action will be brought forward to the BCC for recognition of funding. The MPO annual budget of$1,404,935 consists of$1,024,577 in new funding for FY 2011/2012 to be recognized in this item. The following table illustrates the distribution of funding. Source Funding Description Proiect Amount UPWP Annual apportionment for FY11/12 Reapportionment from prior award cycle UPWP ending July 1, 2010 $ 541,053 33108 $ 454,731 33108 TD Annual apportionment for FY11/12 Sub total $ 23,793 $ 1,019,577 33164 Local Annual contribution for local activities Grand Total $ 5,000 $ 1,024,571 33128 . FISCAL IMP ACT: Budget amendments are required to recognize new and reapportioned grant revenues from the FHWA Planning Program to MPO Grant Fund (711), Project 33108 in the amount of $995,784 and from the Florida TD for the Transportation Disadvantaged Planning Program to MPO Grant Fund (7l1), Project 33164 in the amount of $23,793. A budget amendment is also required to recognize the local funding contribution that supports local funded (non-grant) activities to MPO Operating Fund (128), Project 31128. Funding begins July 1, 2011, and does not coincide with the County's budget cycle. Budget amendments are required to recognize grant revenue and establish the appropriate expense appropriation. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, does not present a legal issue and only requires a majOlity vote for Board approval-SRT. GROWTH MANAGEMENT IMPACT: This request is consistent with Collier County's Growth Management Plan. RECOMMENDATION: That the Board of County Commissioners approve the MPO's FY 2011/20l2 operating budget and all associated budget amendments to recognize new revenue, and $5,000 in local County funds to complement the FHW A PL grant program Prepared By: Lorraine M. Lantz, Interim MPO Director Packet Page -1000- . . . 6/14/2011 Item 16.A.11. Attachments: Table 4 from the 2010/11-2011/l2 MPO Unified Planning Work Program Amendment (upWP), Page 18 from the FDOT Tentative Work Program Report (dated 3/24/11) and Commission of the Transportation Disadvantaged Grants Program Distribution FY 2011/2012 Planning allocations. Packet Page -1001- . . . 6/14/2011 Item 16.A.11. COLLIER COUNTY Board of County Commissioners Item Number: 16.A.ll. Item Summary: Recommendation to approve the Collier Metropolitan Planning Organization's (MPO) Operating Budget for FY 2011/12, and budget amendments to recognize grant revenues in the amount of $1,019,577, and $5,000 in local funding. Meeting Date: 6/14/2011 Prepared By Name: LantzLorraine Title: Planner, Principal,MPO 5/17/201] 2:40:04 PM Approved By Name: OberrathKaren Date: 5/26/2011 8:46:13 AM Name: BetancurNatali Title: Executive Secretary,Transportation Engineering & Construction Management Date: 5127/20] 1 9:35:]2 AM Name: SotoCaroline Title: ManagementlBudget Analyst,Transportation Administr Date: 6/2/2011 8:35:09 AM Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 6/2/2011 11 :23:] 1 AM Name: FederNorman Title: Administrator - Growth Management Div,TranspOltati Date: 6/2/20112:28:]6 PM Name: FoordMarlene Title: Grant Development & Mgmt Coordinator, Grants Date: 6/2/20] 1 2:59:38 PM Packet Page -1002- r'\ Name: MarcellaJeanne Title: Executive Secretary,Transportation Planning Date: 6/3/2011 7:24:03 AM Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 6/3/2011 3:42:55 PM Name: KlatzkowJeff Title: County Attorney, Date: 6/6/2011 11:19:24 AM Name: StanleyTherese- Title: Management/Budget Analyst, Senior,Office of Management & Budget Date: 6/6/2011 12:37:46 PM Name: KlatzkowJeff Title: County Attorney, Date: 6/7/2011 8:52:47 AM Name: OchsLeo r'\ Title: County Manager Date: 6/7/2011 9:27:46 AM r-'\ Packet Page -1003- 6/14/2011 Item 16.A.11. r'\ Name: MarcellaJeanne Title: Executive Secretary,Transportation Planning Date: 6/3/2011 7:24:03 AM Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 6/3/2011 3:42:55 PM Name: KlatzkowJeff Title: County Attorney, Date: 6/6/2011 11:19:24 AM Name: StanleyTherese- Title: Management/Budget Analyst, Senior,Office of Management & Budget Date: 6/6/2011 12:37:46 PM Name: KlatzkowJeff Title: County Attorney, Date: 6/7/2011 8:52:47 AM Name: OchsLeo r'\ Title: County Manager Date: 6/7/2011 9:27:46 AM r-'\ Packet Page -1003- 6/14/2011 Item 16.A.11. . . . 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'ridNMf'l'iMM~~ .., '" ..-on -.:fooi iAlAlAwq 404404404 fA '~ co d '" ~ co d '" 404 fA l.4iA &'2 IAfAfA (A(A(A(A~{AiA fA fA fA fA fA c:- v ,..: l'l a: " '" e ~c.. =-< at c.. .. :::OJ: ~ -;,; s ~ -a I: ~ >- ~ fj ~ ~ ~ ~~u~ :c 00 tE 0 c 'i: 0 Cl) -5e:~&: ~~~ i~~B a~B 1:fit::j~~6.5 ojNrl ~~c:: In c. aO"'~ &]o~u ~9a UUr"lC"lf"'lt.)gc: ~~~t~E5~ Packet Page -1004- 6/14/2011 Item 16.A.11. . : FHW A PL State PL Task # Sub Task Federal Match Carryover 1.1 program Management $ 230,529 $ 50.844 1.2 ynified Planning Work Program $ 15,000 $ 3,308 1.3 Public Involvement and Outreach Program $ 70.000 $ 15,439 1.4 pquipment and Resource Purchase $ ] 0.000 $ 2.206 1.5 Regional Coordination $ 30,000 $ 6.617 1.6 Locally Funded Activities $ - 2.1 pata Development and Maintenance $ 40,000 $ 8.822 2.2 ~ongestion Management System Monitoring $ 25,000 $ 5,514 2.3 fIighway and Non-Highway Monitoring $ 25,000 $ 5,5]4 3.1 Transportation Improvement Program (TIP) $ 25,000 $ 5,514 3.2 ;rransit Planning 3.3 Short Range Planning $ 40,000 $ 8.822 3.4 1--ong Range Planning $ 120,000 $ 26,466 4.1 Transportation Disadvantaged Program Support $ 35,000 $ 5,514 4.2 Bicycle and Pedestrian Program Support $ ] 75.000 $ 38,597 AnalYSIS ot the Impact oTRecfI..Jght Cameras on 4.3 1raffic Congestion and Safety $ 30,000 $ 6,617 hate Pedestrian crossmgs at 1-/:> Interchanges and 4.4 Bridges within Collier County $ 40,500 $ 8,932 4.5 ~Valkable Communities Needs Assessment $ 84,755 $ 18.693 :rotal fiscal year 2011/12 funds for all tasks $ 995,784 $ 217,419 . State Support.!Match for MPO (1) $ - $ 2]7,419 $ State and Local Support for FT A Program (2) $ - $ $ FY 20] 1/] 2 Funding $ 54] ,053 $ $ FY 2011/12 t-ocal Funding $ - $ $ 5303 Carry oyer $ - $ $ PL Carryover from Prior Fiscal Years $ Close-Out fr6m FY 2009/2010 $ 454,731 $ Total cost ir/eluding carryover, for all tasks $ 995,784 $ 217,419 $ . Packet Page -1005- . . . 6/14/2011 Item 16.A.11. TOTAL FT A 5303 2010-11 FT A 5303 Carryover STATETU Local FEDERAL PI Federal State Local Federal State Local TRUST Funding $ 230,529 $ - $ - $ - $ - $ - $ - $ - $ - $ 15,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 70,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 10,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 30.000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 9.000 $ 40,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 25,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 25,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 25,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 66,839 $ 8,355 $ 8,355 $ 60,312 $ 7,539 $ 7,539 $ - $ - $ 40,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 120,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 35,000 $ - $ - $ - $ - $ - $ - $ 23,793 $ - $ 175,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 30,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 40,500 $ - $ - $ - $ - $ - $ - $ - $ - $ 84,755 $ - $ - $ - $ - $ - $ - $ - $ - $ 995.784 $ 66.839 $ 8,355 $ 8,355 $ 60,312 $ 7,539 $ 7.539 $ 23.793 $ 9.000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 8,355 $ 8,355 $ - $ - $ - $ - $ - $ - $ 66.839 $ - $ - $ - $ - $ - $ 23,793 $ - $ - $ - $ - $ - $ - $ - $ - $ 9.000 $ - $ - $ - $ - $ 60.312 $ 7,539 $ 7.539 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 66,839 $ 8,355 $ 8,355 $ 60,3 I 2 $ 7,539 $ 7,539 $ 23,793 $ 9,000 Packet Page -1006- 6/14/2011 Item 16.A.11. . Total $ 281.373 $ 18.308 $ 85,439 $ 12,206 $ 36,617 $ 9.000 $ 48.822 $ 30,514 $ 30,514 $ 30,514 $ 158,939 $ 48,822 $ 146,466 $ 64,307 $ 213.597 $ 36,617 $ 49,432 . $ 103.448 ~:::::;.;;.# $ 217,419 $ 16,710 $ 631,685 $ 9.000 $ 75,390 $ $ 454,731 #;;.;;.~!:!- . Packet Page -1007- . . . I- I..; :)- l~l_ 21'"' z "';;1 ...:1 ... ; zi- OJ ;::! ~I ~ i-I ~~ :::::; ~ ~ (fl :~i ~ ~ ~ : ! -._.,;~ ~ t - l-;:: u.~ ~~ o::~ O~ -.: - ..... ... ;.,. ~ ~ ::::::: V: :=s ~, ~ -5~ <,..,~ ('"'I ~.,.-;~ ... ~, ~g~ z<;::_ -=:: ~ :'t ;:: ~ ;<> :::...::: 0:: Si;..._ ,,~ "', :.oJ ;2;:::-.; ~ ~~. ~7- <;oJ ,,!' ,.... - ,;;: ::::::: .~ I ~ ~ ... '" '" , . ~~~~ '" ~: oi c; .", ~: ?r '" . ...' .... ,: ... ;:; ... .,., .~. ' .... v.: =: ~ '- .- ..... .,. .... _ .V". .lr.. ,,_ '-~.;r:; f 'C). , ' . r-.; ~ ~i~~"-~l l.I" - ~~ ,... '"" ',' ~ '~ .~< t: - :t~ I.---"~- I I I ! I I , /.'. / \ '* ,;; ... ~ ~ = c: ~ ;::; Z .& ~ ~ '" ~ :!). c:i' .~ : __~_i._;__ I . . i i I 1 '" ~ ... C1: ... ,", :r: ~::i. 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N -- M 1:, . ~J ~ t ;.:~ ai ~ C c ::> ~ ~ c:: <to :x: 0 o.U 6/14/2011 Item 16.A.11. i.. \/ p-- i , 03102/11 PI mnl ng FY2011-2012 FM# PlANNING County FUNDS Ala::hua 21748921401 522.234 BckEr 21749321401 $17.561 Bay 22707321401 520.477 Bradford 21749721401 517.626 Bre.rcrd 24851421401 528.311 B raNcrd 23703621401 552.442 Gahoun 22707721401 517,332 Cha"lolle 20724221401 520.394 Citrus 40325121401 519.929 Clal 21750121401 520,794 -' ... ColliEr 20724621401 523.793 ~ / CoIurrtJia 21750421401 $18.383 - Desoto 20724921401 $17,742 Dixie 21750821401 $17.364 Duva 21751221401 535,308 Es::a1lbia 22708121401 $23,387 Aa;:IlEr 24852021401 $18.961 Fra1klin 22708521401 $17287 Ga::Is::leo 22708821401 $18.050 Gilchrist 21751621401 $17,389 Glades 20725221401 $17,265 Gulf 22709221401 517,377 Hcrnillon 21751921401 517.336 Ha-dee 20725621401 $17.610 Heodry 20725921401 517,874 Hema1do 40323521401 520.384 Highla'lds 20726321401 519.059 HiII sborouqh 40323921401 541.322 Holmes 22709521401 $17.439 India1 River 23704021401 519.909 Ja:kson 22709921401 $18,103 Jeffermn 22710221401 517,334- LafalEtte 21752321401 517.202 La'<e 24852421401 $22.961 Lee 20726721401 529,517 LeJn 22710621401 522,612 LfWY 21752621401 S17,861 Li OO1y 22711021401 $17,202 Madis:ll1 21752921401 $17,448 M a-tal ~ 20727121401 $23,496 Ma-ion 24852821401 $23.740 Mmin 23704421401 $19.956 Micml-Da::ie 25446721401 $67.201 M onree 25447121401 $lB,616 N as3aJ 21753321401 S18.509 Okaloosa 22711421401 521.017 Okea:hobee 20727521401 517,841 Ora1ge . 24853121401 539,536 Os:oola . 24853121401 522,571 Pclm Bea::!1 23704821401 543,156 Commission for the Transportation Disadvantaged Grants Program Distribution FY 201112012 Planning % Packet Page -1009- . Commission for the Transportation Disadvantaged Grants Program Distribution FY 2011/2012 Planning Count Pas::o Pinella; Polk Putna'Tl sa nl Johns sant Lucie Salta Rosa Sa-as:lta SEmi nol e . Sumle- SJw<nnee Taylor Union Vol usia Wakulla Wallon Washing Ion TOTALS . . 03/02111 Aamlng FM# 40324321401 40324721401 20727921401 21753721401 21754121401 23705221401 22711621401 20728321401 24653121401 24653721401 21754421401 21754621401 21755221401 24854121401 22712221401 22712521401 22712621401 Packet Page -1010- FY2011-2012 PLANNING FUNDS $25,960 $35,929 $26,692 $16,549 $20,761 $22,573 $19,968 $24,935 $25,635 $16,969 $17,651 $17.506 $17,352 $27,325 $17,661 $16,210 $17,537 $1.521,651 6/14/2011 Item 16.A.11.