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Agenda 05/24/2011 Item #16E 75/24/2011 Item 16.E.7. EXECUTIVE SUMMARY Recommendation to accept the report concerning the sale and donation of items associated with the County surplus auction held on April 30, 2011, resulting in gross revenues of $187,456.50. OBJECTIVE: To present the results of the recent Collier County surplus property auction to the Board of County Commissioners, obtain Board approval for the disbursement to general and enterprise funds as recommended herein, and affirm the previously adopted policy regarding allocating revenue to the General Fund. CONSIDERATIONS: On April 12, 2011 (Item 16E1), the Board of County Commissioners authorized staff to conduct an auction and accommodate requests for donations for the purpose of disposing of County -owned property and generating revenue for the County. The April 30, 2011 auction generated $187,456.50 in gross revenue. The auctioneer's commission of $29,993.04 was deducted from the gross revenue. FISCAL IMPACT: The auctioneer's commission was paid from the auction gross revenue; net sales revenues are returned to the general fund or enterprise fund that paid for the acquisition of the asset. Pursuant to the adoption of the 2003 -2004 annual budget the Board of County Commissioners directed staff to credit the largest amount of revenue possible from each future surplus sale to the General Fund. Accordingly, staff is recommending that revenue attributable to distinct legal entities such as the County Water -Sewer District and the Airport Authority be credited to the appropriate fund accounts for those entities with all other revenues credited to the General Fund. Staff also recommends pursuant to 49 U.S.C. §5334(h)(4) that the net revenues from the sale of transit assets funded by the Federal Transit Administration be credited to the appropriate transit grant fund account. In keeping with that directive, staff has allocated the net revenue from the sale as follows: Funds Fund Title' Net Revenue Transfer 001 General Fund $ 65,606.39 109 Pelican Bay Division $ 5,250.00 408 Wastewater $ 71,169.97 470 Solid Waste $ 7,770.00 495 Airport Authority $ 2,914.80 505 Information Technology $ 165.90 521 Fleet Management $ 4,586.40 $157,463.46 The auction includes vehicles, furniture and miscellaneous office equipment included as part of Attachment A. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, requires majority vote, and is legally sufficient for Board action. — CMG Packet Page -1751- 5/24/2011 Item 16.E.7. GROWTH MANAGEMENT IMPACT: There is no growth management impact in approving this Executive Summary. RECOMMENDATION: That the Board of County Commissioners approves the disbursement to general, enterprise and grant funds as recommended herein and affirms the previously adopted policy regarding allocating the largest amount of revenues to the General Fund. Prepared By: Rhonda L. Tibbetts, Purchasing Operations Manager Attachments: Auction Summary — Attachment A (April 30, 2011) Packet Page -1752- COLLIER COUNTY Board of County Commissioners Item Number: 16.E.7. 5/24/2011 Item 16.E.7. Item Summary: Recommendation to accept the report concerning the sale and donation of items associated with the County surplus auction held on April 30, 2011, resulting in gross revenues of $187,456.50. Meeting Date: 5/24/2011 Prepared By Name: TibbettsRhonda Title: VALUE MISSING 5/4/2011 12:07:20 PM Submitted by Title: VALUE MISSING Name: TibbettsRhonda 5/4/2011 12:07:22 PM Approved By Name: SmithKristen Title: Administrative Secretary,Risk Management Date: 5/4/2011 2:11:53 PM Name: CarnellSteve Title: Director - Purchasing /General Services,Purchasing Date: 5/6/2011 1:41:20 PM Name: TibbettsRhonda Date: 5/6/2011 1:44:40 PM Name: GreeneColleen Title: Assistant County Attorney,County Attorney Date: 5/9/2011 11:35:13 AM Name: PriceLen Packet Page -1753- 5/24/2011 Item 16.E.7. Title: Administrator - Administrative Services, Date: 5/9/20114:35:41 PM Name: KlatzkowJeff Title: County Attorney, Date: 5/10/20119:23:18 AM Name: StanleyTherese Title: Management /Budget Analyst, Senior,Office of Management & Budget Date: 5/16/2011 9:34:50 AM Name: KlatzkowJeff Title: County Attorney, Date: 5/16/2011 1:06:23 PM Name: SheffieldMichael Title: Manager- Business Operations, CMO Date: 5/17/2011 9:31:38 AM Packet Page -1754- aO N O rn 2 � C1 � a N Z O u a 5/24/2011 Item 16.E.7 O O 0 0 0 0 0 0 O O O O O O L O O O O O O O O O O 0000000 O M N CT O N O �t 00 00 00 � 'IT "� O CO 7 1O n N N N NR C70 IO C`) Cl M o `7 M O C4 N �o '0 Cb a0 00 CT O '0 N N d• "T 'q ' •- � M 10 10 10 0000 N t tul e^ t09- 69 tf} t4 d} t4 tf} Ei} 64 t4 t4 t4 t4 64 64 b4 64 64 to t4 t4 64 64 64 t4 t{} tf} t4 tf} t4 O O 0 0 0 0 0 0 O O O O O O O O O O O O O O O O N O O O O O O N 00 10 O 00 O 10 N N N 10 10 10 00 O 10 N 'T � w w 00 w Cl) N� N N N �x fla N O r-, O 6 c6 Lfi M M 4 CT M O N CV O O O O M o V ii MR. 404 t4 t4 ts} t4 t4 to+ 14 t4 b4 b4 t4 64 b4 t4 t4 t4 t4 t4 tR t4 tFr t4 b4 t4 tR t4 t4 t4 tFr (� :w ait O O 00 0 0 0 0 0 0 0 0 0 0 Cn 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CC7 O LO 0 0 00 0 0 0 0 0 o N 0 0 0 LO O LO O O O 0 0 0 Cr) Cn LO Cn r� � r\ Cri Cry O� 0 0 0 0 0 0 -� O O N Vi r� Cn try 6r) N O O rl, N n V n 'V N O Cn CO r� N N - N 10 N N x t4 .9- b4 t4 1 t4 1 t4 1 64 t4 t4 t4 t4 t4 04 04 tf} 64 64 64 t'} 64 01 tfY tf} td} fo- 64 64 4.0+ 64 t4 In In V1 N N In N N of Vl CT O O O O O CT Cr CT C 0 0 0 C C C C C C C C C O O C, - -C Cn LO Cn LO Cn in U Cry LO 0 Cr> 0 0 0 0 0 0 0 0 1 O •- Cr) _O � .- Q' � Q .- '- U 0 0 0 U U U U U Q U �', O O O O O_ 0 C D (} A Cy O a) N N _O _O _� N N N Cr) Cr) N N N N N O N 0 N O N N CV CV E " S 0 S 0 CN CV N N N U dS W N W W W W W W w W S 0 W N��� 00 CO C C* CO LO LO U - CO CO 0 O O O O O O O O •- O O 00 OD 00 t r . �St n ?`ru T 3 O; N W W W CO i Q D O O 0 U U U Ci ti a O D U U U L U O) X T O 0 Q C14 10 3Ln �v) � N c C c��� -O O U N L N i N i N i N C L N C .O C p C O N C T N W CO W O C O C tll C v� n u 0 0 0 3 3 3 3 3 3 O o '� O OW p pO pp CZ L L � 0 0 0 C) D a a O D O `0 3 m U N p U U U 3 C O "Y' O M L 0 0 o i a W x W x v LO ��U-) o-0 m 3 0 U 0 0 o ._� a) o m c a �_ U 0� O n -Cu O O N Q U E E E N O .0 U C C C C C O C C C C U 0= 0 a L3 p C O N 0 O Q M 4 O Q-5 O Q O Q O O O Y L Q i i N a v v L p+ C n n i Y O D w O 3 U .� O p Q O N N "_ 0 0 N O N Cll N O U � 0 0 Q E E E U U � II O 0� 3 0��� ���� C p 0 0 TU�� 3 3 3 0 3 0 o j j = a a a Q U .> o ° o 0 0 o N N •N N N N ,Cn N L) Q N> _U 3 0 0 0 0 0 N O N O O O D O N Q Q S N 2 S 2 S U N N N d N tL w tY u� Cn •0 Q:f X 2 e�x _fill! 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