Agenda 05/10/2011 Item #16D1
5/10/2011 Item 16.0,1.
EXECUTIVE SUMMARY
Recommendation to approve attached budget amendment appropriating revenues and
expenditures in the amount of $204,627 State Aid to Libraries Grant awarded Collier County
Public Library. Funds will be used to purchase library materials, services and equipment.
OBJECTIVE: Receive approval to budget FY20 1] State Aid to Libraries Grant Funds, in the amount of
$204,627 to purchase library materials, services and equipment.
CONSIDERATIONS: The BCC approved the application for State Aid to Libraries at their regular
meeting on September 14, 2010 (Agenda Hem #]6.D.6,). State Aid was awarded to Collier County
Public Library, in the amount of $204,627. The final award amount is $] 0,627.00 higher than anticipated.
Funds need to be budgeted in order for the Library to use.
Pursuant to the Grant. the funds can be used for any library need except for building construction. Funds
will be used to purchase library materials, services and equipment.
FISCAL IMPACT: Funds are being placed in the Library's grant fund 709, and can be used to
supplement Library's budget.
LEGAL CONSIDERA nONS: This item has been reviewed by the County Attomey', Office. requires
majority vote. and is legally sufficient for Board action. - CMG
GROWTH MANAGEMENT IMPACT: None.
RECOMMENDATION: Recommend approval of the attached budget amendment authorizing the
expenditure of State Aid to Libraries Grant funds for library materials, services and equipment.
Prepared By: Mari Iyn Matthes, Library Director
Attachments: Budget Amendment
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5/10/2011 Item 16.0.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.0.1.
Item Summary: Recommendation to approve attached budget amendment enabling
expenditure of $204,627 State Aid to Libraries Grant awarded Collier County Public Library.
Meeting Date: 5/10/2011
Prepared By
Name: MatthesMarilyn
Title: Director - Library.Library
4/4/2011 4:52:28 PM
Approved By
Name: AlonsoHailey
Title: Administrative Assistant.Domestic Animal Services
Date: 4/5/2011 II :13:48 AM
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 4/14/2011 4:47:35 PM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 4/28/2011 II :45:06 AM
Name: RamseyMarla
Title: Administrator, Puhlic Services
Date: 4/28/2011 12:33:26 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/28/20 II 1:20: 17 PM
Name: PryorCheryl
Title: Management/ Budget Analyst. SenioLOffice of Management & Budget
Date: 5/2/20 II 10:41:49 AM
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5/10/2011 Item 16.0.1.
Name: SheffieldMichael
Title: Manager-Business Operations, CMO
Date: 5/2/2011 11 :25:58 AM
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Project Number: 1 5/10/2011 Item 16,0.1.
COllIer Loum)' .t'UOIlC LlDrary
Florida Department of State, Division of Library and Information Services
STATE AID TO LIBRARIES GRANT AGREEMENT
The Applicant (Grantee) Collier County Board of County Commissioners
(Name of library governing body)
Governing body for Collier County Public Library
(Name of library)
hereby makes application and certifies eligibility for receipt of grants authorized under
Chapter 257, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program.
I. The Grantee agrees to:
a. Expend all grant funds awarded and perform all acts in connection with this
agreement in full compliance with the terms and conditions of Chapter 257, Florida
Statutes, and guidelines for the State Aid to Libraries Grant Program. Funds will
not be used for lobbying the Legislature, the judicial branch, or any state agency.
b, Provide the Division of Library and Information Services (DIVISION) with statistical,
narrative, financial, and other reports as requested.
c. Not discriminate against any employee employed in the performance of this
agreement, or against any applicant for employment because of race, color,
religion, gender, national origin, age, handicap, or marital status. The Grantee
shall insert a similar provision in all subcontracts for services by this agreement
d. Retain all records for a period of 5 years from the date of submission of the final
project report. If any litigation, claim, negotiation, audit, or other action involving
the records has been started before the expiration of the 5 year period, the records
shall be retained until completion of the action and resolution of all issues which
arise from it, or until the end of the regular 5 year period, whichever is later.
e, In the event that the Grantee expends a total amount of state financial assistance
equal to or in excess of $500,000 in any fiscal year of such grantee, the Grantee
must have a State single or project-specific audit for such fiscal year in accordance
with Section 215.97, Florida Statutes; applicable rules of the Department of
Financial Services; and Chapters 10.550 (local governmental entities) or 10,650
(nonprofit and for-profit organizations), Rules of the Auditor General. In
determining the state financial assistance expended in its fiscal year, the Grantee
shall consider all sources of state financial assistance, including state financial
assistance received from the Department of State, other state agencies, and other
nonstate entities. State financial assistance does not include federal direct or
pass-through awards and resources received by a nonstate entity for federal
program matching requirements.
State Aid to Libraries Gran! Agreement
Chapter 18-2.011 (2)(a), Florida Adminis!" Packet Page -635- 4-1-2010
Page 1 of 5
5/10/2011 Item 16.0.1.
In connection with the audit requirements addressed in part e., paragraph 1, the
Grantee shall ensure that the audit complies with the requirements of Section
215.97(8), Florida Statutes. This includes submission of a financial reporting
package as defined by Section 215.97(2)(e), Florida Statutes, and Chapters
10,550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General.
If the Grantee expends less than $500,000 in state financial assistance in its
fiscal year, an audit conducted in accordance with the provisions of Section
215.97, Florida Statutes, is not required. In the event that the grantee expends
less than $500,000 in state financial assistance in its fiscal year and elects to have
an audit conducted in accordance with the provisions of Section 215.97, Florida
Statutes, the cost of the audit must be paid from the nonstate entity's resources
(i.e., the cost of such an audit must be paid from the grantee's resources
obtained from other than State entities).
Information related to the requirements of Section 215.97, Florida Statutes, (the
Florida Single Audit Act) and related documents may be found at
https://apPs.fldfs.com/fsaa/.
Copies of financial reporting packages required by this agreement shall be
submitted by or on behalf of the Grantee directly to each of the following:
A. The Department of State at the following addresses:
Office of Inspector General
Florida Department of State
Clifton Building, Suite 320
2661 Executive Center Circle
Tallahassee, FL 32399-0250
B. The Auditor General's Office at the following address:
Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
f. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of
interest described in Sections 112.311 through 112.326, Florida Statutes, and
affirms that it will not enter into or maintain a business or other relationship with
any employee of the Department of State that would violate those provisions. The
Grantee further agrees to seek authorization from the General Counsel for the
Department of State prior to entering into any business or other relationship with a
Department of State employee to avoid a potential violation of those statute
g. Identify an individual or position with the authority to make minor modifications to
the application, if necessary, prior to execution of the agreement.
State Aid to Libraries Grant Agreement
Chapter 1 B-2.011 (2)(a), Florida Administ, Packet Page -636-,4-1-2010
Page 2 of 5
5/10/2011 Item 16.0.1,
II. The DIVISION agrees to:
a, Provide a grant in accordance with the terms of this agreement in consideration of
the Grantee's performance hereinunder, and contingent upon an annual
appropriation by the Legislature, In the event that the state funds on which this
agreement is dependent are withdrawn, this agreement is terminated and the
DIVISION has no further liability to the Grantee beyond that already incurred by
the termination date. In the event of a state revenue shortfall, grants shall be
reduced in accordance with Section 257.195, Florida Statutes.
b, Notify the grantee of the grant award after review and approval of required
documents. The grant amount shall be calculated in accordance with Chapter
257, Florida Statutes and guidelines for the State Aid to Libraries Grant Program.
c. Distribute grant funds in two payments. The first payment will be requested by the
DIVISION from the Chief Financial Officer upon execution of the agreement. The
remaining payment will be made by June 30.
Ill. The Grantee and the DIVISION mutually agree that:
a. This instrument embodies the whole agreement of the parties. There are no
provisions, terms, conditions, or obligations other than those contained herein; and
this agreement shall supersede all previous communications, representation, or
agreements either verbal or written, between the parties. No amendment shall be
effective unless reduced in writing and signed by the parties.
b. The agreement is executed and entered into in the State of Florida, and shall be
construed, performed, and enforced in all respects in accordance with the laws
and rules of the State of Florida. Each party shall perform its obligations
hereunder in accordance with the terms and conditions of this agreement.
c. If any term or provision of the agreement is found to be illegal and unenforceable,
the remainder of the agreement shall remain in full force and effect and such term
or provision shall be deemed stricken. If any matter arising out of this Contract
becomes the subject of litigation, venue shall be in Leon County.
d. No delay or omission to exercise any right, power, or remedy accruing to either
party upon breach or default by either party under this Agreement shall impair any
such right, power, or remedy of either party; nor shall such delay or omission be
construed as a waiver of any such breach or default, or any similar breach or
default.
e. The DIVISION shall unilaterally cancel this agreement if the Grantee refuses to
allow public access to all documents or other materials subject to the provisions of
Chapter 119, Florida Statutes.
f. Unless authorized by law and agreed to in writing by the DIVISION, the DIVISION
shall not be liable to pay attorney fees, interest, or cost of collection.
State Aid to Libraries Grant Agreement
Chapter 18-2.011(2)(a), Florida Administ Packet Page -637-" 4-1-2010
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5/10/2011 Item 16.0.1.
g. The DIVISION shall not assume any liability for the acts, omissions to act or
negligence of the Grantee, its agents, servants, or employees; nor shall the
Grantee exclude liability for its own acts, omissions to act, or negligence to the
DIVISION. In addition, the Grantee hereby agrees to be responsible for any injury
or property damage resulting from any activities conducted by the Grantee.
h, The Grantee, other than a Grantee which is the State or agency or subdivision of
the State, agrees to indemnify and hold the DIVISION harmless from and against
any and all claims or demands for damages of any nature, including but not limited
to personal injury, death, or damage to property, arising out of any activities
performed under this agreement and shall investigate all claims at its own
expense,
i. Neither the State nor any agency or subdivision of the State waives any defense of
sovereign immunity, or increases the limits of its liability, upon entering into a
contractual relationship.
j. The Grantee, its officers, agents, and employees, in performance of this
agreement, shall act in the capacity of an independent contractor and not as an
officer, employee" or agent of the DIVISION. Under this agreement, Grantee is not
entitled to accrue any benefits of state employment, including retirement benefits
and any other rights or privileges connected with employment in the State Career
Service. Grantee agrees to take such steps as may be necessary to ensure that
each subcontractor of the Grantee will be deemed to be an independent contractor
and will not be considered or permitted to be an agent, servant, joint venturer, or
partner of the DIVISION.
k. The Grantee shall not assign, sublicense, nor otherwise transfer its rights, duties,
or obligations under this agreement without the prior written consent of the
DIVISION, whose consent shall not unreasonably be withheld. The agreement
transferee must demonstrate compliance with the requirements of the program. If
the DIVISION approves a transfer of the Grantee's obligations, the Grantee
remains responsible for all work performed and all expenses incurred in
connection with the Agreement. In the event the Legislature transfers the rights,
duties, or obligations of the Department to another governmental entity pursuant to
Section 20.60, Florida Statutes, or otherwise, the rights, duties, and obligations
under this agreement shall also be transferred to the successor government entity
as if it were an original party to the agreement.
I. This agreement shall bind the successors, assigns" and legal representatives of
the Grantee and of any legal entity that succeeds to the obligation of the
DIVISION.
m. This agreement shall be terminated by the DIVISION because of failure of the
Grantee to fulfill its obligations under the agreement in a timely and satisfactory
manner unless the Grantee demonstrates good cause as to why it cannot fulfill its
obligations. Satisfaction of obligations by Grantee shall be determined by the
DIVISION, based on the terms and conditions imposed on the Grantee in
paragraphs I and III of this agreement and guidelines for the State Aid to Libraries
State Aid to libraries Grant Agreement
Chapter 18-2.011 (2)(a), Florida Adminis!, Packet Page -638-,4-1-2010
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5/10/2011 Item 16.0.1.
Grant Program. The DIVISION shall provide Grantee a written notice of default
letter. Grantee shall have 15 calendar days to cure the default. If the default is not
cured by Grantee within the stated period, the DIVISION shall terminate this
agreement, unless the Grantee demonstrates good cause as to why it cannot cure
the default within the prescribed time period. For purposes of this agreement,
"good cause" is defined as circumstances beyond the Grantee's control. Notice
shall be sufficient if it is delivered to the party personally or mailed to its specified
address. In the event of termination of this agreement, the Grantee will be
compensated for any work satisfactorily completed prior to notification of
termination.
n. Unless there is a change of address, any notice required by this agreement shall
be delivered to the Division of Library and Information Services, 500 South
Bronough Street, Tallahassee, Florida 32399-0250, for the State and, for the
Grantee, to its single library administrative unit. In the event of a change of
address, it is the obligation of the moving party to notify the other party in writing of
the change of address.
IV. The term of this agreement will commence on the date of execution of the grant
agreement.
THE APPLICANT/GRANTEE
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA
Date: 9-/L{-;;LD ID
THE DIVISION
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By: . W.~
FRED W. S,o..YL ,. E. ~Qh~.if\l1......an.
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Department of State, State of Florida
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SIi3te Aid to Libraries Grant Agreement
Chapter 18-2.011 (2)(a), Florida Administr Packet Page -639-,4-1-2010
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5/10/2011 Item 16.0.1.
FY 2010-2011 State Aid to Libraries Final Grants
This table shows the final State Aid to Libraries grant that each eligible library will
receive in 2010-2011. For 2010-2011, the available funding for State Aid grants is
$21,253,978, which is 14.18 percent of what would be required for full funding. At
this level, Operating Grants pay 2.2 cents on the dollar of expenditures by a
participating library during the second preceding year. Operating Grants total
$12,549,687; Equalization Grants total $5,896,162; and Multicounty Grants total
$2,808,129.
COUNTY /MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT
GRANT GRANT
ALACHUA COUNTY $328,880 $328,880
ALTAMONTE SPRINGS $7,630 $7,630
BAKER COUNTY $3,202 $45,663 $48,865
BAY COUNTY $47,877 $47,877
BOYNTON BEACH $54,902 $54,902
BRADFORD COUNTY $10,341 $294,407 $304,748
BREVARD COUNTY $426,486 $426,486
BROWARD COUNTY $1,473,369 $1,473,369
CALHOUN COUNTY $4,434 $127,652 $132,086
CHARLOTTE COUNTY $76,085 $76,085
CITRUS COUNTY $75,739 $75,739
CLAY COUNTY $72,489 $456,648 $529,137
COLLIER COUNTY $204,627 $204,627
COLUMBIA COUNTY $21,386 $572,676 $594,062
DELRAY BEACH $43,640 $43,640
DESOTO COUNTY $4,431 $62,093 $66,524
DIXIE COUNTY $3,117 $44,697 $47,814
DUVAL COUNTY $834,493 $834,493
ESCAMBIA COUNTY $112,873 $112,873
FLAGLER COUNTY $24,918 $24,918
FORT MYERS BEACH $15,220 , $15,220
FRANKLIN COUNTY $4,215 $57,574 $61,789
GADSDEN COUNTY $10,316 ! $289,769 $300,085
GILCHRIST COUNTY $2,387 I $34,126 $36,513
GLADES COUNTY $1,683 ! $24,104 $25,787
, $44,517, $47,716
GULF COUNTY $3,199 !
HAMILTON COUNTY $5,996 ! $171,261 i $177,257
HARDEE COUNTY $2,851 $39,918 $42,769
HENDRY COUNTY $8,954 $123,7141 $132,668
HERNANDO COUNTY $55,701 I $572,676 I $628,377
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5/10/2011 Item 16.0.1.
COUNTY/MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT
GRANT GRANT
"HALEAH $39,049 $39,049
HIGHLANDS COUNTY $21,710 $277,832 $299,542
HILLSBOROUGH COUNTY $1,022,250 $1,022,250
HOLMES COUNTY $2,348 $33,766 $36,114
INDIAN RIVER COUNTY $118,924 $118,924
INDIAN ROCKS BEACH $1,956 . $1,956
JACKSON COUNTY $9,239 $129,688 $138,927
JEFFERSON COUNTY $4,526 $129,786 $134,312
LAFAYETTE COUNTY $1,162 $16,788 $17,950
LAKE COUNTY $177,047 $177,047
LAKE PARK $7,501 $7,501
LAKE WORTH $12,069 $12,069
LANTANA $3,815 $3,815
LEE COUNTY $588,346 $588,346
LEON COUNTY $134,266 $134,266
LEVY COUNTY $5,233 $72,808 $78,041
LIBERTY COUNTY $1,643 $47,471 $49,114
LIGHTHOUSE POINT $8,175 $8,175
MADISON COUNTY $8,277 $236,697 $244,974
,. 1VIAITLAND $15,382 $15,382
MANATEE COUNTY $167,602 $167,602
MARION COUNTY $154,156 $154,156
MARTIN COUNTY $69,825 $69,825
MIAMI-DADE COUNTY $1,655,348 $1,655,348
MONROE COUNTY $52,536 $52,536
NASSAU COUNTY $20,454 $104,143 $124,597
NEW PORT RICHEY $17,483 $17,483
NORTH MIAMI $20,293 $20,293
NORTH MIAMI BEACH $15,999 $15,999
NORTH PALM BEACH $16,594 $16,594
OAKLAND PARK $13,321 $13,321
OKALOOSA COUNTY $75,571 $75,571
OKEECHOBEE COUNTY $8,422 $116,944 $125,366
ORANGE COUNTY $817,196 $817,196
OSCEOLA COUNTY $183,242 $183,242
PALM BEACH COUNTY $860,305 $860,305
PALM SPRINGS $13,734 I $13,734
PASCO COUNTY $149,6111 $149,611
. 'l>INELLAS COUNTY $640,008 $640,008
':>OLK COUNTY $217,328 $217,328
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5/10/2011 Item 16.0.1.
COUNTY /MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT
GRANT GRANT
PUTNAM COUNTY $12,410 $164,507 $176,917
RIVIERA BEACH $11,690 $11,690
SAINT JOHNS COUNTY $111,640 $111,640
SAINT LUCIE COUNTY $95,771 $95,771
SANIBEL $36,512 $36,512
SANTA ROSA COUNTY $29,560 $349,940 $379,500
SARASOTA COUNTY $214,129 $214,129
SEMINOLE COUNTY $133,669 $133,669
SUMTER COUNTY $32,913 $413,528 $446,441
SUWANNEE COUNTY $19,383 . $543,147 $562,530
TAYLOR COUNTY $5,530 $77,953 $83,483
UNION COUNTY $2,357 $68,093 $70,450
VOLUSIA COUNTY $343,103 $343,103
WAKULLA COUNTY $5,904 $83,115 $89,019
WALTON COUNTY $18,874 $18,874
WASHINGTON COUNTY $4,820 $68,461 $73,281
WEST PALM BEACH $105,489 $105,489
WILTON MANORS $11,808 I $11,808
WINTER PARK $60,738 $60,738
I
TOTAL $12,549,687 $5,896,1621 $18,445,849
- I
MULTICOUNTY GRANTS ,
HEARTLAND LIBRARY COOPERATIVE $450,000
NEW RIVER PUBLIC LIBRARY COOPERATIVE I $321,553
NORTHWEST REGIONAL LIBRARY SYSTEM , $350,000
PAL PUBLIC LIBRARY COOPERATIVE , I $350,000
,
PANHANDLE PUBLIC LIBRARY COOPERATIVE SYSTEM I $390,678
SUWANNEE RIVER REGIONAL LIBRARY SYSTEM $350,000
THREE RIVERS REGIONAL LIBRARY SYSTEM $279,996
WILDERNESS COAST PUBLIC LIBRARIES $315,902
, $2,808,129
i TOTAL
Grand Total I $21,253,978 I
I
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