Agenda 04/26/2011 Item #16D3
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4/26/2011 Item 16.0.3.
EXECUTIVE SUMMARY
To approve and authorize the Chairman to sign an amendment to the St. Matthew's House
Sub recipient Agreement for the U.S. Department of Housing and Urban Development (HlJD)
Continuum of Care (CoC) Grant approved by the Board on October 27, 2009, Item 16-D5. This
amendment will allow for a revision of the agreement's budget in Exhibit A by moving funds between
line items to allow St. Matthew's House to more fully expend grant funds. The total coe grant
amount remains unchanged.
OBJECTIVE: To approve and authorize the Chairman to sign an amendment to the St. M.a.tthew.!
House Subrecipient Agreement for the U.S. Department of Housing and Urban Development (HOD)
Continuum of Care (CoC) Grant approved by the Board on October 27, 2009, Item 16-D5. This
amendment will allow for a revision of the agreement's budget in Exhibit A by moving funds between
line items to allow St. Matthew's House to more fully expend grant funds. The total CoC grant amount
remains unchanged.
CONSIDERATIONS: On May 27, 2003, the BCC gave approval for the County to become the Lead
Agency and to apply, on behalf of the County's social service agencies, for annual homeless assistance.
On November 18, 2008 (Item 16D4), the Board approved the submission of a 2008-2009 CoC grant
application to HUD for three projects requesting $761,753 in homeless assistance funding. BUD notified
the County that it had received funding for its renewal projects in the amount of $330,763. On July 28,
2009, the BCC approved receipt of the CoC award in the amount of$330,763 (Item 16D8). As part ofthe
award St. Matthew's House received funding in the amount of $11 0,424. On October 27, 2009 the BCC
signed a supporting CoC Subrecipient Agreement with St. Matthew's House (Item 16D-5).
The CoC Subrecipient Agreement with St. Matthew's House would be amended in the grant budget as
follows:
Amendment
Note: Numbers struck through have been deleted; numbers underlined have been added
B.
BUDGET:
Line Item:
Other:
CoC-SHP Funds
OPERATING SERVICES:
MaintenancelRepair
$; 21, 000.00
$18.000
$ 22 ,000.00
Utilities-Electric, water, garbage, sewer
Equipment-replace AlC Appliances, lease
Purchase of heavy equipment for repairs
$; 2,000.00
$8.000
$ 2, 500.00
$ 23.000.00
$ 73, 500.00
Supplies-General operating supplies
Insurance
TOTAL OPERATING SERVICES
All other terms and conditions of the Agreement shall remain in force.
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4/26/2011 Item 16.0.3.
FISCAL IMPACT: No general funds are associated with the CoC Grant or this amendment.
GROWTH MANAGEMENT IMPACT: The project associated with this amendment is consistent with
policies set forth in the Housing Element of the County's Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office and is legally sufficient for Board action. This item requires a majority vote ~JBW
RECOl\1MENDATION: To approve and authorize the Chainnan to sign an amendment to the St.
Matthew's House Subrecipient Agreement for the U.S. Department of Housing and Urban Development
(BUD) Continuum of Care (CoC) Grant approved by the Board on October 27,2009, Item 16-D5. This
amendment will allow for a revision of the agreement's budget in Exhibit A by moving funds between
line items to allow St. Matthew's House to more fully expend grant funds. The total CoC grant amount
remains unchanged.
Prepared by: Nick Green, Grants Coordinator
Housing, Human and Veteran Services Department
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4/26/2011 Item 16.0.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.0.3.
Item Summary: To approve and authorize the Chairman to sign an amendment to the St.
Matthew's House Subrecipient Agreement for the U.S. Department of Housing and Urban
Development (HUD) Continuum of Care (CoC) Grant approved by the Board on October 27,
2009, Item 16-05. This amendment will allow for a revision of the agreement's budget In
Exhibit A by moving funds between line items to allow St. Matthew's House to more fully
expend grant funds. The total CoC grant amount remains unchanged.
Meeting Date: 4/26/2011
Prepared By
Name: GreenNick
Title: Grants Coordinator,Housing, Human & Veteran Services
4/1/2011 3:33:24 PM
Submitted by
Title: Grants Coordinator, Housing, Human & Veteran Services
Name: GreenNick
4/112011 3:33:25 PM
Approved By
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: 4/4/2011 3:04:59 PM
Name: KrumbineMarcy
Title: Director - Housing & Human Services,Housing, Human & Veteran Services
Date: 4/4/2011 3 :41 :44 PM
Name: CastorenaMargo
Date: 4/4/2011 6:00:52 PM
Name: AckermanMaria
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Date: 4/5/2011 9:47:37 AM
Name: FoordMarIene
Title: Grant Development & Mgmt Coordinator, Grants
Date; 4/5/2011 10:34:59 AM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 4/6/20112:41:16 PM
Name: RamseyMarla
Title: Administrator, Public Services
Date: 4/8/2011 12:43:12 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/15/2011 10:57:55 AM
Name: PryorCheryl
Title: Management! Budget Analyst, Senior, Office of Management & Budget
. Date: 4/18/20119:14:27 AM
Name: OchsLeo
Title: County Manager
Date: 4/18/2011 4:01:10 PM
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4/26/2011 Item 16.0.3.
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4/26/2011 Item 16.0.3.
EXHIBIT 0-1 CONTRACT AMENDMENT #1 TO THE
AGREEMENT BETWEEN COLLIER COUNTY
AND
ST. MATTHEW'S HOUSE/INC.
Re: Catalog of Federal Domestic Assistance # 14.235
HUD Grant # FL0296B4D060801, PIN FL606
This Amendment, dated , 2011, to the referenced Agreement
shall be by and between the parties to the original Agreement, St. Matthew's House, Inc., a private not-
for-profit corporation existing under the laws of the State of Florida, (hereafter referred to as
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"SUBRECIPIENT") and Collier County, a political subdivision of the State of Florida, (hereafter referred to
as "COUNTY").
In order to continue the services provided for in the original Agreement document referenced above,
the SUBRECIPIENT agrees to amend Exhibit "A" of the above referenced Agreement as follows:
Note: The additions to the existing language and numbers in the Agreement are shown herein by
underlining and deletions from the Agreement are shown by strikcthroubhs.
EXHIBIT "A"
SCOPE OF SERVICES
ST. MATTHEW'S HOUSE, INC. - WOLFE APARTMENTS
******
B. BUDGET:
Line Item:
CoC-SHP Funds
Other:
OPERATING SERVICES:
Maintenance/Repair
Utilities-Electric, water, garbage, sewer
Equipment-replace AlC Appliances, lease
Purchase of heavy equipment for repairs
Supplies-General operating supplies
Insurance
TOTAL OPERATING SERVICES
$21,000.00 $18,000.00
$22,000.00
$2,000.00 $8,000.00
$2,500.00
$23,000.00
$73,500.00
******
All other terms and conditions of the Agreement shall remain in force.
Exhibit D-1 Contract Amendment Grant #FL0296B4D060801
St. Matthew's House, Ine.
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4/26/2011 Item 16.0.3.
WITNESS our Hands and Seals on this
day of
,2011.
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ATTEST:
DWIGHT E. BROCK, CLERK
BOARD OF COUNTY COMMISSIONERS OF COLLIER
COUNTY, FLORIDA
By:
,Deputy Clerk
By:
FRED W. COYLE, CHAIRMAN
Dated:
(SEAL)
First Witness
St. Matthew's House, Inc.
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Type/print witness name
BY:.A:-~ f~ ·
Subrecipient Signature
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Second WM
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Type/print witness name
Approved as to form and legal sufficiency:
"",--DV0 ~
Jennlfur B. White
Assistant County Attorney
Exhibit D-1 Contract Amendment Grant #FL0296B4D060801
St. Matthew's House, Inc.
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4/26/2011 Item 16.0.3.
AGREEMENTBETWEENCOLLffiRCOUNTY
AND
ST. MATTHEW'S HOUSE, INC.
Catalog of Federal Domestic Assistance # 14.235
HUD Grant # FL0296B4D060801, PIN FL606
THIS AGREEMENT, is entered into this ;) 7Htday of (Jclnkv 2009.., by and between
Collier County, a political subdivision of the State of Florida, ("COUNTY"), and St. Matthew's House, Inc. a private
not-for-profit corporation existing under the laws of the State of Florida, having its principal address as 2001 Airport
Rd. South, Naples, FL 34112, and its Federal Tax Identification number as 65-111050, hereinafter referred to as
("SUBRECIPIENT").
WHEREAS, COUNTY applied to the United States Department of Housing and Urban Development (HUD) for the
Continuum of Care Supportive Housing Program effective October 23, 2008, and entered into an agreement with the
SUBRECIPIENT to act on its behalf in the oversight and administration of the HUD Grant for the execution and
implementation of a Continuum of Care (Cae) Supportive Housing Program (SHP), pursuant to the McKinney
Homeless Assistance Act, ~ 42 USC 11381-11389; and
WHEREAS, the COUNTY believes it to be in the public interest to provide certain activities to Collier County
residents through the SUBRECIPIENT according to this Agreement, and
WHEREAS, the COUNTY and SUBRECIPIENT, in accordance with HUD requirements, are undertaking certain
activities to primarily benefit persons residing in Collier County who are homeless or at risk of being homeless; and
WHEREAS, the Collier County Department of Housing and Human Services (HIlS) further agrees that it will use due
diligence in supervising the SUBRECIPIENT to assure that funds are expended for the purposes intended and that a full
accounting for these grants is made; and
WHEREAS, HHS desires to engage the SUBRECIPIENT to implement such undertakings of the CoC-SHP Program as
stated in the approved Supportive Housing Program (SHP) application as valid and worthwhile County purposes.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, it is agreed by the
Parties as follows:
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4/26/2011 Item 16.0.3.
ARTICLE ONE:
DEFINITIONS AND PURPOSE:
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A. DEFINITIONS
(1) "COUNTY" means Collier County, and where applicable, its authorized representative(s).
(2) "HHS" means Collier County's Department of Housing and Human Services, and where applicable, its
authorized representative(s).
(3) "HHS Approval" means the written approval of the HHS or its designee.
(4) "SUBRECIPIENT" means St. Matthew's House, Inc. and where applicable its authorized
representative( s).
(5) "HUD" means the U.S. Department of Housing and Urban Development or a person authorized to act
on its behalf.
(6) "Project" means the work contemplated to be performed as set forth in Exhibit "A."
(7) "SlIP" means Supportive Housing Program.
(8) "Beneficiaries" means persons who are homeless or at-risk ofhomelessness.
ARTICLE TWO:
SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner, as determined by HHS, perform the tasks necessary to
conduct the program outlined in Exhibit "A," and shall submit each request for reimbursement using Exhibit "B" along .
with the monthly submission of Exhibit "C," all of which are attached hereto and made a part hereof.
ARTICLE THREE:
TIME OF PERFORMANCE
The effective date of this Agreement between HUD and Collier County shall be October 1, 2009. Subrecipients are
authorized to incur eligible expenses after that date and prior to execution of this Agreement subject to HHS prior
written approval. The services of the SUBRECIPIENT shall be undertaken and completed in light of the purposes of
this Agreement. In any event, all services required hereunder shall be completed by the SUBRECIPIENT prior to
September 30, 2010. Any funds not obligated by the expiration date of the Agreement shall automatically revert to the
COUNTY.
ARTICLE FOUR:
CONSIDERATION AND LIMITATION OF COSTS
A. The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for allowable costs, determined
by the COUNTY, in an amount not to exceed $110.424.00 (ONE HUNDRED TEN THOUSAND FOUR
HUNDRED TWENTY FOUR DOLLARS ) for the services described in Exhibit "A" of which, $107.730.00
(ONE HUNDRED SEVEN THOUSAND SEVEN HUNDRED THIRTY DOLLARS) will go to the St.
Matthew's House with $2.694.00 (TWO THOUSAND SIX HUNDRED NINETY FOUR DOLLARS) of
the original amount to be retained for SUBRECIPIENT grant administration. The amount of $2.693.00
(TWO THOUSAND SIX HUNDRED NINETY THREE DOLLARS) to be retained by Collier County for
grant administration. In the event the project costs exceed the stated amount, the SUBRECIPIENT shall be
responsible for the excess.
B. All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT employees, or shall be put
out to competitive bidding under a procedure acceptable to the COUNTY and federal requirements. The.
SUBRECIPIENT shall enter into contract for improvements with the lowest responsive and responsible bidder.
CaC St Matthew's House, Inc. FL0296B4D060801
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4/26/2011 Item 16.0.3.
Contract administration shall be handled by the SUBRECIPIENT and monitored by the COUNTY, which shall
have access to all records and documents related to the project.
C. SUBRECIPIENT shall be responsible for providing match funding. SUBRECIPIENT shall not seek
reimbursement from the COUNTY general funds for this match funding. The SUBRECIPIENT may be eligible
for other federal grant oppoitunities.
ARTICLE FIVE:
PAYMENTSINOTICES
A. Eligible invoiced payments made by the SUBRECIPIENT in support of this agreement will be reimbursed by
HHS using HUD funding. Payments will be limited to items in Exhibit "A."
B. Should a project receive additional funding after the commencement of this Agreement, the SUBRECIPIENT
shall notify HHS in writing within thirty (30) days of receiving notification from the funding source and submit
a cost allocation plan for approval by HHS within forty-five (45) days of said official notification.
C. The SUBRECIPIENT further agrees to utilize funds available under this Agreement to supplement rather than
supplant funds otherwise available for specified activities. .
D. The SUBRECIPIENT shall submit payment requests to nns using the cover sheet in Exhibit "B," which is
attached hereto and made a part hereof. These requests will only be approved if:
1. The contractor's/vendors request for payment has been reviewed and approved by the SUBRECIPIENT
as stated on the Certificate of Payment and the attached original invoice. In no event shall the HHS
provide advance funding to the SUBRECIPIENT or any other subcontractors/vendors hereunder.
2. - For purposes of this section, originals of invoices, receipts, or other evidence of indebtedness shall be
considered proper documentation. When original documents cannot be presented, the SUBRECIPIENT
must adequately justify their absence, in writing, and furnish copies.
3. Upon receipt of the above enumerated documentation, and approval by St. Matthew's House, Inc. Chair
or designee, payment shall be made by HHS.
4. All notices required to be given under this Agreement shall be sufficient when delivered to HHS at its
office, presently loc~ted at 3301 E. Tamiami Trail Bldg. H, Suite 211, Naples, Florida 34112, and to the
SUBRECIPIENT when delivered to its office at the address listed on page one (1) of this Agreement.
E. All disbursements by the SUBRECIPIENT must be fully documented to HHS so as to be available, on request,
for inspection or audit in accordance with the provisions of ARTICLE NINE herein below.
F. The SUBRECIPIENT shall render a final and complete statement to HHS of all costs and charges for services
not previously invoiced. HHS shall not be responsible for payment of any charges, claims, or demands of the
SUBRECIPIENT incurred after month September 30,2010.
ARTICLE SIX:
COMPLIANCE WITH FEDERAL RULES. REGULATIONS AND LAWS
The SUBRECIPIENT agrees to comply with the requirements of24 CFR Part 583, of the HUD regulations concerning
the Supportive Housing Program and all federal regulations.
LOCAL AND FEDERAL RULES. REGULATIONS AND LAWS
. The SUBRECIPIENT agrees to comply with any applicable laws, ordinances, regulations and orders of the
State, local and Federal governments, including, but not limited to:
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1. 24 CFR 583, as amended - The regulations governing the Supportive Housing Program..
2. 24 CPR 58 - The regulations prescribing the Environmental Review procedure.
3. Title VI of the 1984 Civil Rights Act, 42 USC ~ 2000d, et. seq.
4. 24 CPR 107 - The regulations issued pursuant to Executive Order 11063 which prohibits discrimination
and promotes equal opportunity in housing.
5. Executive Order 11246 ("Equal Employment Opportunity"), as amended by Executive Orders 11375
and 12086 - which establishes hiring goals for minorities and women on projects assisted with federal funds.
6. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972,
42 USC ~ 2000e, et. seq.
7. 24 CFR.135 - Regulatio~ outlining requirements of Section 3 of the Housing and Urban Development
Act of 1968, as amended.
8. Age Discrimination Act of 1975.
9. Contract Work Hours and Safety Standards Act, 40 USC 327-332.
10.
Section 504 of the Rehabilitation Act of 1973,29 USC 776(b)(5).
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11.
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended.
12. The SUBRECIPIENT agrees that any construction or rehabilitation of residential structures with
assistance provided under this contract shall be subject to HUD Lead-Based Paint Poisoning Prevention Act found at 24
CFR 583.330(d).
13. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC 4002), the
SUBRECIPIENT shall assure that for activities located in an area identified by FEMA as having special flood hazards,
flood insurance under the National Flood Insurance Program is obtained and maintained. If appropriate, a letter of map
amendment (LOMA) may be obtained from FEMA, which would satisfy this requirement and/or reduce the cost of said
flood insurance.
14.
projects.
Executive Order 11914 - Prohibits discrimination with respect to the handicapped in federally assisted
15.
Public Law 100-430 - the Fair Housing Amendments Act of 1988.
16.
OMB Circular A-133 - concerning annual audits.
17.
OMB Circular A-122 - which identifies cost principles.
18. 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals and Other Non-Profit Organizations.
19. 24 CFR 85 - Uniform Administrative Requirements for Grants and Agreements to State and Local.
Governments.
CoC St. Matthew's House, Inc. FL0296B4D060801
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4/26/2011 Item 16.0.3.
. ARTICLE NINE:
NUUNTENANCEOFRECORDS
The SUBRECIPIENT shall maintain the following records.
A. The SUBRECIPIENT shall maintain such records, accounts, property records, and personnel records, as are
deemed necessary by HHS to assure proper accounting of project funds and compliance with the provisions of
this Agreement.
The SUBRECIPIENT shall maintain all necessary financial records as req1;rired by HUD Regulations and shall
maintain the following financial records:
1. An invoice and a copy of a warranty for all items purchased and paid for under standard
SUBRECIPIENT procedures.
2. The current, prevailing Agreement, all project contracts and corresponding billings and copies of
warranties.
3. HHS will require audit and record keeping requirements. All records shall be in sufficient detail to
permit proper pre-audit and post audit of all expenditures.
B. The SUBRECIPIENT shall maintain records showing compliance with federal and local purchasing
requirements and with other requirements for grant implementation.
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C. The SUBRECIPIENT shall maintain project records and financial information so that HUD could conduct an
audit of St. Matthew's House, CoC-SHP activities and funds. All audits covering the use of St. Matthew's
House, CoC-SlIP funds shall be provided to the HHS Grant Coordinator. Reimbursement will be contingent
upon the timely receipt of complete and accurate reports required by this Agreement and on the resolution of
monitoring or audit findings identified pursuant to this Agreement.
D. All records and contracts of whatever nature required by this Agreement shall be available for audit, inspection
or copying at any time during normal business hours and as often as the HIlS Grant Coordinator or HOD, may
deem necessary. HHS shall have the right to obtain and inspect any audit pertaining to the performance of this
Agreement made by any local, state or federal agency. The SUBRECIPIENT shall retain all of its records and
supporting documentation applicable to the Agreement for a period of not less than three (3) years after the
starting date of this HOD Agreement or, if audit findings have not been resolved at the end of the three (3) year
period, the records shall be retained until resolution of the audit findings. Federal auditors and any person duly
authorized by HUD or HHS shall have the right to examine any of the said materials at any time during regular
business hours.
ARTICLE TEN:
MONTEL Y REPORTS. EVALUATIONS, AUDITS AND INSPECTIONS
The SUBRECIPIENT agrees to provide HHS with monthly status reports no later than the 10lh of every month as shown
in Exhibit "e" beginning the month of contract execution and final report summarizing progress, timetables, and
fmancial information for monitoring and evaluating all aspects of project activities.
SUB RECIPIENT will be required to submit its Annual Performance Report (APR) to HIlS by November 1st of each
year through the end of the grant.
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4/26/2011 Item 16.0.3.
or agreement with respect to an CoC-SHP assisted activity or with respect to the proceed of the CoC-SHP assisted
activity, either for themselves or those with whom they have family or business ties, during their tenure or for one year
thereafter.
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ARTICLE THIRTEEN:
AMENDMENTS
The County may, at its discretion, amend this Agreement to conform to changes required by Federal, State, County, or
HUD guidelines, directives, and objectives. Such amendments shall be incorporated by written amendment as a part of
tbis Agreement and shall be subject to approval of Collier County. Except as otherwise provided herein. no amendment
to this Agreement shall be binding on either party unless .in writing, approved by the County and signed by each Party's
authorized representatives.
ARTICLE FOURTEEN:
INDEMNIFICATION
To the maximum extent permitted by Florida law, SUBRECIPIENT shall indemnify and hold harmless Collier County,
and its officers, employees from any and all liabilities, claims, damages, penalties, demands, judgments, actions,
proceedings, losses or costs, including, but not llinited to, reasonable attorney' fees and paralegals' fees, whether
resulting from any claimed breach of the Agreement by SUBRECIPIENT or from personal injury, property damage,
direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentional
wrongful misconduct of SUBRECIPIENT or anyone employed by the SUBRECIPIENT in performance of this
Agreement.
ARTICLE FIFTEEN:
TERMINATION
In event of termination for any of the reasons identified in sub-sections 1-3 as follows, all finished or unfinished .
documents, data studies, surveys, drawings, maps, models, photographs, reports prepared, and capital equipment secured
by the SUBRECIPIENT with funds under this Agreement shall be returned to IlliS or the COUNTY. In the event of
termination, the SUBRECIPIENT shall not be relieved of liability to the COUNTY for damages sustained by the
COUNTY by virtue of any breach of the Contract by the SUBRECIPIENT, and the COUNTY may withhold any
payment to the SUBRECIPIENT for set-off purposes until such time as the exact amount of damages due to the
COUNTY from the SUBRECIPIENT is determined.
1. TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its obligations under this
Agreement, or if either party shall violate any of the covenants, agreements, or stipulations of this Agreement, either
party shall thereupon have the right to terminate this Agreement in whole or part by giving written notice of such
termination to the other party and specifying therein the effective date oftermination. (See 24 CFR 85.43.)
2. TERMINATION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any reason, terminate this
Agreement upon ten (10) working days written notice to the other party. Upon termination, the COUNTY shall pay the
SUBRECIPIENT for services rendered pursuant to this Agreement through and including the date of termination. (See
24 CFR 85.44.)
3. TERMINATION DUE TO CESSATION
In the event the grant to the COUNTY under Title I of the Housing and Community Development Act of 1974
(as amended) is suspended or terminated, this Agreement shall be suspended or terminated effective on the date that .
HUD specifies.
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ARTICLE SIXTEEN:
INSURANCE
The SUBRECIPIENT shall procure and maintain adequate insurance coverage, as determined by its insurance agent
through a site visit and by providing a copy of CoC-SHP grant application and the scope of the project in Exhibit "A."
The insurance agent is to assess the risks and provide a report to the SUBRECIPIENT and HHS as to the need for
additional insurance to cover risks associated with the project and to state whether or not they are adequately insured
within ten (10) days of signing of this Agreement. The SUBRECIPIENT at its expense must purchase additional
coverage if it is so determined upon presentation of the report through the completion of the project.
BUSINESS AUTOMOBILE LIABILITY
The SUBRECIPIENT shall agree to maintain Business Automobile Liability at a limit of liability not less than $100,000
per person and $200,000 per accident/occurrence per Florida Statutes ~ 768.28 and $2,000,000 per accident for federal
and outside Florida litigation per Florida Statutes g 768.28 for all owned, non-owned and hired automobiles. The
SUBRECIPIENT shall agree to maintain physical damage coverage for a period not less than ten (10) years with
deductibles not exceeding $1000 for Comprehensive and Collision. Collier County Board of County Commissioners
shall be endorsed to the policy as a Loss Payee. The SUBRECIPIENT shaJl agree to be fully responsible for any
deductibles, self-insured retention or uncovered losses. The SUBRECIPIENT agrees this coverage shall be provided on
a primary basis.
ADDITIONAL INSURED
The SUBRECIPIENT shall agree to endorse the County as an Additional Insured with a CG 2026 Additional Insured _
Designated Person or Organization endorsement, or its equivalent, to the Commercial General Liability. The Additional
Insured endorsement shall read "Collier County Board of County Commissioners. a Political Subdivision of the State of
Florida. its Officers. Employees. and Agents. c/o Department of Housing & Human Services." The SUBRECIPIENT
shall agree the Additional Insured endorsements provide coverage on a primary basis.
CERTIFICATE OF INSURANCE
The SUBRECIPIENT shall agree to deliver to the County a certificate(s) of insurance evidencing the required insurance
is in full force and effect within thirty (30) calendar days prior to the execution of this Agreement by the County. A
minimum thirty (30) day endeavor to notify due to cancellation or non-renewal of coverage shall be included on the
certificate( s).
ARTICLE SEVENTEEN:
WAIVER
The SUBRECIPIENT will not waive any of the duties and obligations under the contract without the express written
consent ofHHS.
ARTICLE EIGHTEEN:
SALES TAX INDEMNIFICATION
The State of Florida requires payment of sales tax on the transfer of tangible personal property. HHS will provide a
resale certificate to be completed by the SUBRECIPIENT whereby SUBRECIPIENT represents and warrants that it has
filed for and received an exemption from Florida Department of State for sales taxes. The SUBRECIPIENT further
agrees to indemnify and hold harmless the COUNTY and/or HHS from any and all taxes, penalties, interest and
professional fees associated with the collection of any sales tax under the CoC-SHP grant.
CoC St. Matthew's House, Inc. FL0296B4D060801
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ARTICLE NINETEEN:
NON-ASSIGNABILITY
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Pursuant to 24 CFR 583.405, the SUBRECIPIENT may not assign this Agreement without the prior written consent of
HHS and HUn.
ARTICLE TWENTY:
ENTIRE UNDERSTANDING
This Agreement and its provisions merge any prior agreements, if any, between the parties hereto and constitutes the
entire understanding. The parties hereby acknowledge that there have been and are no representations, warranties,
covenants, or undertakings other than those expressly set forth herein.
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WITNESS our Hands and Seals on this
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By: :, '. i .: '-'.,' l~"':, ..--,<:."-':.,By:
.&......~~ U" .rk"./~;~j,;,\~t. DONNA FIALA, CHAIRMAN
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First Witness
St. Matthew's House, Inc.
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Second Witness
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ed as to form and legal sufficiency:
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C een M. Greene
Assistant County Attorney
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coe St. Matthew's House, Inc. FL0296B4D060801
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4/26/2011 Item 16.0.3.
EXHIBIT" A"
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SCOPE OF SERVICES
ST. MATIHEW'S HOUSE. INC.-WOLFE APARTMENTS
1. TIIE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The purpose of the project is to support the daily operations and supportive services ~eeded to run
Wolfe Apartments, a 46-unit transitional housing facility, administered by St. Matthews House, Inc.
The Wolfe Apartments are located at 4630 16th Place SW Naples, FL 34116. This grant funding is
used to assist the homeless population maintain housing at Wolfe Apartments, as rents are less than
market-priced housing, and to insure future participation and inclusion into the HMIS system to
improve the sharing of data to effectively reduce and eliminate homelessness, streamline resources,
and to improve the overall continuum of care within Collier County.
The SUBRECIPIENT further agrees that :mIS, in consultation with any parties HHS deems necessary, shall be
the final arbiter on the SUBRECIPIENf's compliance with the above.
B. BUDGET:
Line Item: CoC-SHP Funds Other:
OPERATING SERVICES: .;
MaintenancelRepair $ 24, 000.00
Utilities-Electric, water, garbage, sewer $ 22 ,000.00
Equipment-replace NC Appliances, lease
Purchase of heavy equipment for repairs $ 2, 000.00
Supplies-General operating supplies $ 2, 500.00
Insurance $ 23.000.00
TOTAL OPERATINGSERVICES $ 73, 500.00
SUPPORTIVE SERVICES:
Case Management $ 34. 230.00
TOTALSUPPORTTVESERVICES $ 34, 230.00
GRANT ADMINISTRATION:
Grant Administration to St. Matthew's House $ 2. 694.00
TOTAL Administration to S1. Matthew's House $ 2,694.00
TOTAL CoC-SHP FUNDING to St. Matthew's $110,424.00
GRANT ADMINISTRATION:
Grant Administration to HHS $ 2.693.00
$ 2,693.00
TOTAL CoC-SHP Grant Funding $113,117.00
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CoC St. Matthew's House, Inc. FL0296B4D060801
Packet Page -1034-
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4/26/2011 Item 16.0.3.
MATCH:
Operating Services (25% from St. Matthew's House, Inc.)
Supportive Services (20% from St. Matthew's House Inc.)
TOTAL MATCH from St Matthew's House, Inc.
$ 24,500.00
$ 8.557.50
$ 33,057.50
TOTAL PROJECT BUDGET WITH MATCH
$146,174.50
*Per COC application requirements, the subrecipient is responsible for match contributions. Match
documentation must be submitted to HHS prior to any expenditure of grant funds.
Any indirect costs charged must be consistent with the conditions of this Agreement. If indirect costs are
charged, the SUBRECIPIENT, will develop an indirect cost allocation plan for determining the appropriate
SUBRECIPIENT share of administrative costs and shall submit such plan to HHS, for HHS approval.
C. FORMER PROJECTS: Failure to adequately maintain any former HUD funded projects may result in the delay of
processing reimbursement requests for ongoing activities or in the forfeiture of future HUD Grant funds.
D. WORK. SCHEDULE:
The time frame for completion of the outlined activities shall be:
E. REPORTS: The SUBRECIPIENT shall submit detailed monthly progress reports to the HHS coordinator
outlining the status of specific activities under the project. Each report must account for the total activity for which the
SUBRECIPIENT is reimbursed with CoC-SlIP funds, in part or in whole, and which is required in fulfillment of their
obligations regarding the Project. See Exhibit C for progress reports. The progress reports shall be used as an additional
basis for HHS approval of invoices, etc. for reimbursement. SUBRECIPIENT will be required to submit its Annual
Performance Report (APR) to HHS by November 1, 2010.
coe St. Matthew's House, Inc. FL0296B4D060801
PacketPage-1035-
4/26/2011 Item 16.0.3.
EXHIBIT ''B"
COLLIER COUNTY HOUSING AND GRANTS SECTION
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
.
Subrecipient Name:
St. Matthew's House. Inc.
Subrecipient Address: 2001 Aiz:port Rd South. Naples FL 34112
Project Name:
Wolfe Apartments
Project No:
FL0296~D060801
Activity #
Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
1. Grant Amount Awarded
$
$110.424.00
2. Sum of Past Claims Paid on this Account
$
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account
$
$
$
.
4. Amount of Previous Unpaid Requests
5. Amount of Today's Request
6. Current Grant Balance (Initial Grant
Amount Awarded Less Sum of all
Requests)
$
7. If applicable amount held as retainage to
date by the County, if not retained by
the sub-recipient.
$
I certify that this request for payment has been drawn in accordance with the tenus and conditions of the Agreement
between the County and us as the Sub-recipient. I also certify that the amount of the Request for Payment is not in
excess of current needs. By signing this request I'm assuring that all of the work has been completed to this
organizations satisfaction.
Signature
Date
Title
Authorizing Grant Coordinator
Supervisor
Director
(Signature not required ifunder $15,000.00)
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CoC St. Matthew's House, Inc. FL0296B4D060801
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4/26/2011 Item 16.0.3.
EXHIBIT "C"
CoC MONTHLY PROGRESS REPORT
Complete form for past month and submit to Housing and Grants Section staff by the 1 fi" of the following month.
Status Report for Month of
Submittal Date:
Project Name:
Wolfe Apartments
Project Number: FL0296B4D060801
Activity Number:
FL606
Subrecipient:
St. Matthew's House. Inc.
Contact Person:
Lou Hoegsted
Telephone:
239-298-5023
Fax:
239-774-7146
E-mail:
Lou<a2stmatthewshouse.ore:
1. Activity StatuslMilestones (describe any action taken, relating to this project, during the past month):
2. What events/actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this project. Please list and attach
any recent media coverage of your organization relating to this project.
4. List any additional data relevant to the outcome measures listed on the application for this project.
S. Identify any potential issues that may cause delay.
6. Progress on Completion of the Grant Activity (s):
CoC St. Matthew's House, Inc. FL0296B4D060801
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4/26/2011 Item 16.0.3.
7. Progress on Completion ofthe Grant Activity (s):
For each funded activity, provide a concise written narrative that compares work accomplished to date versus
planned timeftames for completion of the activity as outlined in your application.
Provide detailed explanations for any delays in carrying out a grant activity, its cause, and steps being taken to
assure completion of the activity or use by September 30, 2010.
Should any activity be identified as facing the likelihood of NOT BEING COMPLETED BY September 30,
2010, report on the activity, the cause, and corrective actions (amendment to reduce grant award, return of funds,
identification of other uses that could be completed by September 30,2010 etc.).
coe St. Matthew's House, Inc. FL0296B4D060801
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