Agenda 04/12/2011 Item #16E3
4/12/2011 Item 16.E.3.
EXECUTIVE SUMMARY
Recommendation to accept reports and ratify staff-approved change orders and changes
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC-approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other contracts (Section XV_G, Collier County Purchasing Policy) that are not greater than 10
percent of the current Board Approved amount or $100,000 (whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is the monthly report of the Administrative Change Orders and
Administrative Changes to Work Orders_ These reports cover the period of February 16, 2011
through March 24, 2011.
FISCAL IMPACT: The total change to contracts is a deduction of $4.500_00. The total change
to work orders is $54.003.48_
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders
PREPARED BY: Diana De Leon, Contract Technician, Purchasing Department
Packet Page -2166-
4/12/2011 Item 16.E.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3.
Item Summary: Recommendation to accept reports and ratify staff-approved change
orders and changes to work orders.
Meeting Date: 4/12/2011
Prepared By
Name: DeLeon Diana
Title: VALliE MISSING
3/29/2011 8:29:42 AM
Approved By
Name: SmithKristen
Title: Administrative Secretary, Risk Management
Date: 3/29/2011 8:50: 19 AM
Name: CarnellSteve
Title: Director - Purchasing/General Services,Purchasing
Date: 3/29/2011 10:22:41 AM
Name: Price Len
Title: Administrator - Administrative Services.
Date: 3/29/2011 5:05:09 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/30/2011 II :50:27 AM
Name: StanlcyTherese
Title: Management/Budget Analyst, Senior,Office of Management & Budget
Date: 4/1 /20 II 1 :09:42 PM
Name: OchsLeo
Title: County Manager
Date: 4/2/2011 3:36:06 PM
Packet Page -2167-
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4/12/2011 Item 16.E.3.
L-- ~ "'L "'f of..J( f /
.='i..ir:hJsing
Purchasing Department
Change Modification Form
)1(f'contract Change Request
tlIw ork Order Modification
Contract #: 06-3914
Pro'ect #: 52009
Mod#: 8 POlWork Order#: 45-100673
Pro'ect Mana er: C. Nesbitt De artment: Facilities
Pro'ect Name: Fleet- s~....'?f-<
Contractor/Firm Name: Wri ht Cons!. Co.
Original ContracUWork Order Amount
Current BCC Approved Amount
Current ContracUWork Order Amount
Dollar Amount of this Change
Revised New ContracUWork Order Total
Cumulative Chan es
$ 9.272.848.00
$ 8.821.044.50
$ 8,868,439.50
$0.00
$ 8.868,439.50
$ 404,408.50
3/28/06; 10 0 Original BCC Approval Date; Agenda Item #
Last BCC Approval Date: Agenda Item #
0.54%1 Change from Current BCC Approved Amount
0.00%
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed date:
04/12/2006
Last approved date:
09/07/2010
Revised date (includes this change):
01/31/2011
Number of days added (if
extension, must attach current
insurance certificate(s) from SAP
or obtain from vendor: 146
D Add new task(s) D Change task(s)
Explain why additional days are needed (detailed/specific):
To provide time to redress documentation needed to close out associated permits
Delete task(s)
~ Other (specify):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
2. Provide detailed rationale for the requested change: Documentation attesting to the removal and disposal of the old
fuel tanks and documentation outlining the transfer of fuel island power sequence from FPL feed to generator support is
being updated.
3. Provide explanation why change was not anticipated in original scope of work: The documentation was put aside
while the contractor proceeded with changes requested by the user and owner departments. The changes have been
finalized, but now the documentation mustY aiso be finalized and reconfirmed by inspections.
4. Describe the impact if this change is not processed: Without the reconfirmed documentation a final Certificate of
Completion will not be issued.
1. Planned / Elective
4. Correction of error(s
Type of Change / Modification
2. Unforeseen conditions/circumstance
5. Value added
Change Requested By
Contractor/Consultant Owner
Desion Professional Re ulator A ency (soeclf ,):
Purchasin Professional Participated in ~~eqotiation of Chanae;' Modification:
Usin Department
Other (s eci ):
Yes No
Approved by (Name and Title):
Claude Nesbitt, PMP, Senior Pro"eet rJlanaqer
Reviewed by (Purchasing Professional):
, -It
Revised: 1/12/2011
1
Packet Page -2172-
4/12/2011 Item 16.E.3.
eokCoimt '.
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Adrrinistralive Services IJM$lon
PU~n~
.~Contract Change Request
Purchasing Department
Change Modification Form
o Work Order Modification
Contract #: 11- Mod#: 3 PO/Work Order Project Name: GovMax Upgrade
5616 #:4500123520
Project #: 50001 Project Manager: Susan Department: Office of Mgt Contractor/Firm Name: Method Faclory
Usher and BUdQet
Original Contract/W ork Order Amount
Current BCC Approved Amount
Current CDntract/Work Order Amount
Dollar Amount of this Change
Revised New Contract/Work Order Total
Cumulative Chan es
Original BCC Approval Date; Agenda Item #
Last BCC Approval Date: Agenda Item #
5.77% Change from Original Amount
5,77% Change from Current BCC Approved Amount
-2.69% Chan e from Current Amount
C~~Pleti~~'Dille, D~$bri~tlo~t~Cili~H~~~(~il~h~rig~g:d~,Ratlonale16ith~"t'b'~'ng~f
;:x!:~-' ;,",;~'l-'!~7'~_;~",':::~~:t;,j;'~"~,~~:::;;'-"~::;:.,..;>;,:'f:J],:",, ,';;~:::,",'t~:q":,~~~:~~:,,,;;~~,;;, ,'"!c.~~~ _,:~"~k'~,:~'~,~,Z""~"'.i'
Original notice to proceed Last approved completion date: Revised completion date (includes this
completion date: 1 0/26/1 0 2/28/11 change): 2/18/12
I Number of days added 349 (if Explain why additional days are needed (detailed/specific): Change Order 1 noted the
extension, must attach current incorrect completion date of 2/28/11, The completion date for this contract is February
insurance certlficate(s) from SAP ,a.2012. This was determined by Appendix C (COL2010_03) Extended Annual
or obtain from vendor): Support. The Annual Support started when the 30-day implantation warrenty period
expired. which was February 18, 2011. therefore the completion date will be a year
later. on 2/18/12.
_J 0 Change tas~(s~__JX Deletetask(s)
I X Other (specify): completion date
chan e
ro Add new task(s)
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
Change Order 1 noted that the "Current completion Date" was going to be 2/28/11. This date is in error. The completion
date for this contract is February 1 a. 2012. This was determined by Appendix C (COL201 0_03) Exlended Annual
Support. The Annual Support started when the 30-day implantation warrenty period expired, which was February 18,
2011, therefore the compietion date will be a year later. on 2/18/12. (see attached email)
Change Order 2 included the Program Lookup Table Work Scoplng enhancement. After many discussions with Method
Factory, we have determined that there is a better approach to solve this problem, and this new approach will be
impiemented for the FY 13 budget under a future change order/contract
2. Provide detailed rationale for the requested change:
The Program Lookup Table Work Scaping enhancement was going to provide security over all the dept's narratives. A
user would be restriced to oniy edit their Dept's narratives. After many discussions with Method Factory, we found
anot'1er solution to fix this problem but it meant that our structure would have to change. This type of reorganization
requires time to implement and we dec:ded to wait until summer to discuss the details, develop a statement of work and
implement the change in the Fall. The immediate wOikaround OV'2f this security problem is to not let the Depts have
editing rights. OMS bJoget analyst wiil upload all the narratives,
3. Provide explanation why change was not anticipated in original scope of work:
Collier County's structure of Div:sion/OepartmenUSub-Dept :s unique and the problems surrounding this unique structure
didn't become apparent until January.
14.
Describe the impact if this change is not processed: I need Method Factory to maintain GovMax. If this change
order is not approved, then OMB and Method Factory will have to write up a new cDntract. Method Factory is a sole
Source vender.
Revised: 2/21/11
1
Packet Page -2173-
4/12/2011 Item 16.E.3. ~
1. Planned / Elective
4. Correction of error s
.;i0~~~:t:.*2;r;,pe.af:'ci:liTi~..~;;M. Qdifl~ifjhii*'!"~i~""",
. ,~_"(ll',,,,,,,,:.._t~.:, _ ..' _..."",,,,,~..::J); mt=,'r,;;...-, :,.".-- ., "''''''_'~f~1''.W;:t~"."".",~,..~._.".,.. ":" ".., ._....,
2. Unforeseen conditions/circumstance x 3. Quantit or price ad'ustmenl
5. Value added x 6. Schedule ad'ustment
Ch~ll~ij.;Reques~?v .
Approved by:
Name and ;ritle:
.~:
Purchasing Professional's Name:
Date:
'3 7 20 Ii
s:-+-
1
Date: c!>
Revised: 2/21/11
2
Packet Page -2174-
4/12/2011 Item 16.E.3.
~
Adniristra!il'e Services 0Msi0n
. Purcti..iD~
[SJ Contract Change Request
Purchasing Department
Change Modification Form
o Work Order Modification
Contract #: 09-5299 I Mod#: 1 PO #: 4500125597 Project Name: Training for HHS for
Florida Housino Coalition
Project #: I Project Manager: Department: Housing, Contractor/Firm Name:
09-5299 Frank Ramsey Human & Veteran Services Florida Housinq Coalition
Original Contract/Work Order Amount
Current BeC Approved Amount
Current ContractlVVork Order Amount
Doliar Amount of this Change
Revised New ContractIVVork Order Total
Cum ulative Chanp8s
0.00% Change from Original Amount
#N/A Change from Current BCC Approved Amount
0.00% Chan e from Current Amount
Original notice to proceed
completion date: 07/01/2010
Number of days added (if
extension, must attach c~rren1
insurance c~rtif:cate(s) fram SAP
Dr obtain fmm vendor): 180
Add new task(s) 0 Change task(s)
~ i;';;;:~:: ~;~~i~~g;'~P:~;~~~t~;a1~e~~:nl~:~t~m #
Last approved completion date: Revised completion date (includes this
12'31/2010 change): 07/01/2011
I Explain why additional days are needed (detailed/specific):
To complete financial reconciliation.
Delete task(s)
Other (specify):
Time Extension
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
180 cay extenslJn to financial reconciliation with the technical assistance provider.
j 2. Provide detailed rationale for the requested change:
Failure to extend may result in additional and/or future audit findings
3. Provide explanation why change was not anticipated in original scope of work:
Task proved more complicated and involved thatn originally anticipated.
4. Describe the impact if this change is not processed:
Failure to extend may result in additional and/or future audity findings.
~-------~------~----_.-----~------
,
;
I
i-B 1. Planned! Elective -
U 4. Cor'~~El(m ~f ::;rrJ~:sJ_~
':, Type~f Chang~ l.M,?dificatip,j.. "
i [8] 2. Unforeseen conditions/circumstance
5. Value added
o 3_ Quantit or price ad.ustment
6. Schedule aj"ustment
,,:'.-,;:-,
LJ Contractor/Ca~sultailt Owner
o Deslon Pro+esslor,al Reguratory Agency (s~ecifv):
Purcr.asinq ?rcfessiona; Particbated in Neaotiation of Chanae I Modification:
Usin De artment
Other (specify):
DYes IZJ No
Approved by: _ __~_j Date: S. to. ~ I \
I Name and Ti::e: Frank f1amsey, Housing rv1an,iger
,
~wed ay . _=-~_~_ ~__==____--=-----=---=-- I Dat=~ -----
I Purchasing Prcf~ss;o"2I's Name: Lyn Wood, C':Stre_ct Specialist j ::f-! J ~~~
l/____ )^' i./'/, -'7_1
(/17'- ) ( ~ <-- 1'- -"J -/0 ~ /I
Revised: 2/21/1 i
1
Packet Page -2175-
4/12/2011 Item 16.E.3.
EXHlBlT A-I
Coutract "".m\:nomeot ;';'1
09~=,:!99 ..Training fur fInS for Florida Housin;: CnaH!ion"
This .amendment dated lv1arcl14. lOll w th::: rcfcrerK",:)d agreement ~;hall b;; b) Jnd bc(\\ccn the ptlrtics 10
the original :\grccmcnL norid3Hou~ing Coal!tion.lnc (to be referred 10 as "ConnJctcl'/') and Collicr
Cmmty. Florida. no be rcf:)rr~u to a$ . Owner.').
SUltenH'n1 of (;rlilerst.andiog
RE: C)ntr~cl #(!(J-:,:'J9 "Tf:1ining for HHS 1'.)l" Flonda HOLlsing Cxditlou"
Tbe fai/owing change l(~ the nboyc n;fcrcnccd AgreCHH.:m has h(:(~u mu.tuaH~ agreed !o b:i ihc COnln'lctor
alld th~ O\\H-:-,r. Th:.' addulot1s w "Jle c'XL<';lmg lnngoage in the /\gr.:.:cmcm arc SJ10\\1l herein b~ llrldcr1mil1~'
u,,:]clions rroll1 the ;\gnxmcllt ~;r;,:: shown hy ~*B~gl+s
Seclion I CO~~1ENCEMENT shall be am>:1Hkd ~lS 1<,Bons:
2. This ngrt..:.:illi....nl shall b.;:: for a penoa {lr,'~.J ,i:' mcrttH-~ { Il OIl.; y<.::m. bcginnmg ZH1 Jul.\ I. :':0 to
;,nJ cmhng f)(,-€-\;.~;H.:.::u~..a Jul~ 1 20 J! Th~ ~~grccmcnt mil)"' h~ c~~lcndcd for an additional
f'cTlod \,f lim~ .as mulWl.ny ~lgrccal:ok and t". jdcne-cd by :li'\ /\llJ;:.nJrnc.1l1 sign(:d b\ b(Hh part~L's.,
c\-Lni..>Ju m \\TltlJ\g b~ both parucs. J.ad aH::1ch.:d 10 :.hr,:: (}[igmal ;l::ueC{\lcnt.
All zllhcr terms and {.:nnditjIJns o(lhc ~l:;n:('rnclll shall TC'Hwm in f()!'((;,
IN \\"1 'fNESS '\:HEREOF. dje Contr~>~l\)r .;;;nd the C1.~,\ ,...~r ha; t cd.i..h. r~~p(';:',ii.'(:!). th' ::i.!'l ~nltid.)n?(;d
pt'-~;':I.\ll (1J' OgC:ll. h.::rculldcr set their h:lllds :md 5(:;11:0, (W Ill!.; d~h~(S.i indic:Jled bl'to,,"
A
,\cc"p'cd. _ '1;/( (0d..'L.JL_/ 2nll
C'01\T R,-\C'fl) R'
Fln~"jd.a Buu,;tng C(I:kHtj(m~ Int",
O\\;NER:
<2c--2~---
i5'/~7'~~~~
BO,'\RD OF COU>":lY
('OMMfSS10NERS
{Jr. C()LLiEf\ LOUt'-Fl"Y. FLORID:':\.
~------:::>
~-
'i~~:~~~k-!';:.;;~=~<\t~~t!l ~~~,;:~---~---
Stan Fittermall
[)EP/\RTh'lEN'f DlRFC.T(lR
~~~ar~'-~~-
C' "TO' "T" '-"'1'1 '-2lt /'
B,~_.~~'jl1~'~'J~'t4 .
i.,Jj\VC'1
fype :<;\r:l,,' "(S:gnDlo;:,,
Packet Page -2176-
4/12/2011 Item 16.E.3.
~CmmtY
- ~ -
A.l,,;, ish.n.e Servi:es CMsi:Jn
Purd1...ng
PROCESSED BY:
Usa Taylor
Purchasing Department
Change Modification Form
o Contract Change Request
o Work Order Modification
Contract #: 09-
5262-cT
I Mod#: 1
i
I
I Project Manager:
I Marlene Messam
I POlWork Order #: 45-
1120470
,
Project #:
56056.3.1
Department: Transportation
Enqineerin~.__.
I Project Name: Professional Services
Proposal for 23rd ST SW Storrnwater
I Manaaement Analvsis and Oesian
I Contractor/Firm Name: Stantec d.b.a.
Wi!sonMiller
Original ContractJWork Order Amount
Curcent BCC F.oproved Amount
Current Contract'VII'ork Order Amount
Dollar Amount of this Change
Revised New Contract'Work Order Total
Cumuiattve Chanaes
::-;;,~:~<"':" -' :';-, ::~
$';> 262,83B.OO .
$262.838.00
-$ 262,838.00
$0.00
$ 262.83800
$000
Original BCC Approval Date; Agenda Item #
3/09/10 10C
Last BCC Approval Date; Agenda Item #
000%1 Change from Current BCC Approved Amount
0.00%
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed La?,t apprgved completion cate: Revised completion date (includes this
completion date: September 10, , / -3-:- /1 f'Y' (.2 r:/f.-t-. ..-r7 chan. gel: /.)
12010 -~_~ i IO/N0M/;J.. "/,yJ-:O:-.,J[,,_---1__ Ie
I Number of days aJeed (If / i Explain why additional days are needed (detailed/spectfic):
I ~xtenslon, :T1~~_t 2ja~n c~";e~t I enh"iOAerS to f'_OmplelP Tasl~s II, III, IV and V
i lnsuran::::e cert17i:::-c::e' s) f~om ::.:,AP
I or ot::ain from venjo:-) 6~5
I DAdd n~\v~askfs)~_ iTTChange ias~:~~'~~_~eietetaSk(S)-
i
~
I
I
I
I
I
----j
I
I
I
o Other (speCify):
1.
Provide a detailed and specific explanation of the requested change(s) to the task(s):
This time E'l.te:1sion is to allow tbe design of the improvements on 23rd ST SW to proceed to final design and permitting. Time
W;lS un]y allc>c8.t<;:>d to cOI:)plete Task I (Stormwat.cy Dcs:gn & }-'e:trrut::ing) analysis. The r'C'sults of Task I would determine if
the.",~ i:npro\'em'~nts could proceed to fi,na! desig-n. Task T h;:,.s beer'. "l:~ficipndy completed to allow the project to p:::ooceed to final
de.sign and cO:':t-':ruction.
!
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'1
~
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2. Provide detailed rationale for the requested change:
The c:ri~i.!}a; :lJ.;.:l.:hr Cifprojec~, compl~tion days for Task I was 1:2'0. The con::.pleLio:l date was January 8, 2011. Task I will ne{d
a:ladc...>icll:J <5 r:ays in (.':::'oe!' to complere Ite:n 3.2.8 of the SC:Op8 which is to r:'ropare a draft conceptual ",ton:~water
:na.:J.;-l~'':'':::H':;: :-~'p,:'::."t. T~I:' ::Ornpletian of Task I was delayed because t:::.C:' de~jg-n survey was held up due ta inckrr:C'nt weat:her
OYer t!:e 5u:::nm-SL In ord(~r t.o co:r:plcTc tne :CllJam;r:g :2."ls II lhrD11;,:h V, :l ::illlC' ,~xt~nsicn is necd0d.
3. Provide explanation why change was not anticipated in original scope of work:
Time W3.S O:1:Y allocated to cClC1jJlete Task I (Stormwa:er D,;sign & Pc::-:mitting) analysis. ~he reE:~]ts cfTrrsk I \vould deter:ni!le
iithese imp:<c",''O':ucms :'::0uld proceed to :5r,;::d de2i:;n
4.
Describa the impact if this change is not processed:
. Th'2 rn-.ject cannot ~nove to fin al design until the St'J~,":)\vatsr Analysis. is co:nple~ed. The res.ults ofthc storrowater an~lYS~S
15 needed to apply for tbe enYllonmeutal resource perm:t to aDo,\, the prOject to be cOilstructed. These Imp!'ov8xuents are oed to
the coni'OtnctiC1:J of the new 3:ridze ~~_.~2~': ST S\V. T~~~-:: con.stTuc~ion oftll'?-.f::.~~jge at 23,-d ~1' SW 15 part oft}}"? apLiroved Golden
Rev:sed: 2J2/11
1
Packet Page -2177-
4/12/2011 Item 16.E.3. .1.
I
f"
I
,
I
t
1. Planned / Elective
4. Correction of error s
Contractor/Consultant
Desi n Professional
Purchasin Professional Partlci
-_._..,-_...._._-_._------~---_._._.- -..- -- ---.----
Type of Change I Modification
02. Unforeseen conditions/circumstance
5. Value added
Change Requested By
Approved by (Name and Title): Jay Ahmad, P.E., Director TECM
Reviewed by (Purchasing Professronal): Rhonda Cumming "
/1
Revised: 212111
2
Packet Page -2178-
4/12/2011 Item 16.E.3. !
....
com.,. County
~..."",.;.,- '~~"'-'~-""~-"""~4_'_-.'-~^"__
Ajmnist'3t'Ve S91-\i'ices C'x'Jis~)f1
;;Li;::~2SJ1g
Purchasing Department
Change Modification Form
o Contract Change Request
[SJ Work Order Modification
I Contract #:09.5262-: Mod#: 1
I Project #: 60132.2 ~ Project Manager: Julio
I I ()rdofiez
r POlWork Order #: 45.118129
, Department: TE&CM
!
! Pro'ect Name: Ta lor Road Imp.
i ContractorlFlrm Name: Agnoll,
I Barber & Brundage, Inc.
-._.~~~,-
10riginal Contract/Work Order Amount
Current BCC Appro\.€d Amount
Current Contract/\l\Iork Order Amount
Dollar ."-mount of this Change
Revised New ContracVWork Order To:al
Cumulative Chcm;?es
$ 77.500.00
#tJ/A ,
$ 77.500.00
$0.00 L
$ 77.500.00
$0.00
NIA anginal BCC Approval Date; Agenda Item #
f,vA Last BCC Approval Date: Agenda Item #
#NIAI Change from Current BCC Appro\.€d Amount
0.00% I Change from Original Amount
--~~--"~---------
L ~ompletion Date, Desc~j~IIOn of the Task(s) Change, and Rationale for the Change
I Original notice to proceed date I' Las! app-roved date: Jwr19 1":"2010 . i Revised date (includes this change):
June 1 <t. 2010 I ,.::. '., 2 , January 28th, 2011
i Number of days addea "If This change order is 10 change the contract time for Tasks "A" and "B" for the
; extension, must attach current #
i Insurance certlficate(s) bm SAP Work Order with ABB due the issuance of the Permit Modification ]] -00360-
or obtain from vendor) 60 S by South Florida Water 'vlanagement District (SFWMD) on December 7, I
2010. The Consultant had to wait until the permit was issued to ensure that any.
changes required by the peffilits were included in the final set of plans. ABB J
. delivered the 100% plans on January 21, 20] 1 which will be used by COWlly i
, : staff to assemble tbe bid package. I
10 Add new tasK(s) i iJ Change task(s) . ,-, Deiete task(s) , c>:J Other (speCify): , i
'------.-..--.---.-------.----- --- ____uno' T: '^'- (0 e -.(, -M> '"\ \ '" c--, 1
II 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): There were no changes to I..
the original tasr:s.
: 2. Provide detailed rationale for the requested change: The ne~d to add extra time to the contract time was due to I
: the issuance of the Permit Modification by SFWIvlD. The Consultant rinished and submitted the ]00% plans I
I on January 21, 2()] 1. I
I 3, Provide explanation why change was not anticipated in original scope of work: County staff has no control on the ,
! time spent "y SFWr~D reviewing a permit application '. _ I
: 4~_Des:r~~:thGi=~~~i~this change_isnotproc:ssed: The_coun~ca:~t~o::.Jctthe pro;8_ct ~'tho~the per~'~J
--_._--_.,..~-~._"._--_..~..
]----. -- -- _m ---- .---------T~~;~;.-Ch-;;nge ,-M-;-difi-;ali;;;;-----.---------.----..l
r-.-----.--..--.--- - .---------..-----...-- ..._._.._. .___.__._.____._____.___ _'_.._.__. ..__________.___,
l__CLJ_~Ela,1L1(.'d_i__.~_~~_~~Jy~_,.__,__________,___~_._!2J.._~n!ore~:::~~~?t~~itio~Sis:i~t::~01s~?nC~___L~nCJ 3. Quantitv or ~rice adjustment _ -J
1._0_4, Cor~.c~io;~_,~& ~!Jcr,' s) _~_...__LO._~:__~~L~lue_9_gQ~_q_ L=:.2~ Sc~edul~ ad~Jment ~_.~__~~
--------.- ------.------------Ch~~~~ R~quested s~--..---.---- I
hzrCOritracto':;ConSuI:ant- i "i;]Clwr;er-- --. ----.. - -- m - -I [6JiTs;;;qoeoartm-"nt "':-:==-=--==1
1_0 Desion Pmfe.ssion"I:-_=_:-Ll..J.B"9.LJ[i3tirY-Ag,,,nsY(S2eClfyi _ .-- '--'TJQtl1~r(s.R"eclfxj:_______._...._._. ____ I
~urch_~?infLP!_0~ss:c:~a~ Pan:i~L!?ate~~f\J~~tiation _qfyl;.an9_~L~1_C2.q~c~~i?-:':!~_____.___Il]~~~____ ___O"N O__________~_____,_,_____J
: ."-pproveo by(N",::CS-a:;'fI:e):Ju[IQ -,= 6rdo:1sz P'~IPnncioaIProJect Macager-Tc;;;e-::'-'l!J;'7T~~-------j
I Revle'Ned bY--(P~ich2si;:'9F~O;eSsional~-:jt0~/ .umiT:'n-g~~con:~r:a~ :speciajjs:--T!~:e_=')7c__2 ~!.j (__._~]
-.---.------- --- ---'-~=W1_'=2'tfC-- . .'t~'lt8- - ...m !
v 1 v :;-- ,
Rev;sed; 1/12/2011
1
Packet Page .2179-
4/12/2011 Item 16.E.3.
co~ County
~
rI.dnini~ SeMres CMsion
Pul\:,"lasing
'::ontract Change Request
Purchasing Department
Change Modification Form
-,(Work Order Modification
Contract #: 09-
5197
Project #: 66065
I Mod#: 2
I Project Manager: Dan
Hall
I POlWork Order #:
, 4500117495
I Department: Transportation
I Enaineerina
I Project Name: Vanderbilt Beach Rd
I Widenino
I ContractorfFirm Name: Better Roads.
: Inc.
Original ContractIWork Order Amount $
Current BCC Approved Amount $
Current ContractIWork Order Amount $
Dollar Amount of thiS Change
Revised New Contract/Work Order Total r $
Cumulative Chanoes I
505,55496
505.554.96
517.607.9.6
$34.644.20 I
552.252.16 I
$46,69720 II
Onglnal BCC Approval 4/27/10: Item #16B4
Last BCC Approval Date; Agenda Item #
9.24'Yol Change from Current BCC Approved Amount
6.69%1 Chanqe from Current Amount
I
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! At a Pehcllil Marsh hom.o"ners aSsoclatlOn m.etmg m "hlch project plans were presented Just prIor to I
I. construction start. ing, the association requested the County to install irrigation sleeving in the median of Vanderbilt I
Beach Road so that they could install landscaping to the median at a future date. We accommodated this request
, during construction of the project in order to not disturb the area in the future.
I .
1 During construction, the Collier County \Vater Utilities Department advised that a water main may conflict \vith
I our guardrail placement. Pothoiing of the guardrail locations was per[.)rmed and no water mains were found.
I However, to ensure safety and integrity of the water main, a concrete encased post was used for the guardrail to
: keep away from any potential conflicts with the water main.
i
I Finally, an area of Vanderbilt Beach Road required water blasting to rc:move conflicting pavement markings.
: Instead of water blasting, it was decided to mill and resurface the area 30 that the finished product is more
i aesthetical and lessens the appearance of comlicting striping providing additional safety to the operation of the
! roadway.
I Completion Date, Description of the Task(s) Change, and Rationale for the Change
I Original notice to proceed I Last approved completion date: neVised CO';.letion date (includes this
completion date: June 7, 2010 1//--/2.-').01/ change) I ~/2-:2.011 5P1'Y/e-
Number of days added (if Explain why additional days 8re needed (detailed/specific): P.doltlona! work was added
extension, must attach current to the contract which required additional time to complete.
insurance certificate(s) fcnm SAP
or obtain from vendor): 0
:2J Add new task(s) I 0 Change task(s) ~iete task(s) . i 0 Other (specify):
i
1. Provide a detailed and specific explanation of the requested change(s) t"the task(s):
This change order is for additional quantitiesr qUlli"'1tity adjustment. . . Additional work was
added to the project when it was finally determined that a traffic signal was not warranted at the entrance of the
Galleria shopping center. A median island with directional lefts at the intersection of Vanderbilt Beach Road and
Gallerie Amichi Way/Olympia Park Boulevard was added to address safety and access management concems.
" 0 0 ,
Revised: 2/2/11
1
Packet Page -2180-
4/12/2011 Item 16.E.3.
"
,-
,2-'- Providedetailed'rationale for the requestedChange: (see above)'--'---
I 3. Provide explanation why change was not anticipated in original scope of work: (see above)
,
,
I
! 4. Describe the impact if this change is not processed: The existing condition of the median that was originally
supposed to have a signal installed would have been unsafe if we did not directionalize with a median island. The safety
and integrity of the water main may have been compromised.
l
I
I U t: Planned I elective
104. Correction of eerons)
Type of Change I Modification
I 0 2. Unforeseen conditions/circumstance
i t8l 5. Value added
l2J 3. Quanti or rice ad'ustment
06. Schedule ad'ustment
I Change Requested By .
iO ContraciorlCorlsultanll [2jOwner' .' 0 USlnq Department
I 0 Deslqn ?~ofes",ona~_LO Reoulato~.qencv_;s'oeclf:F--~-----:[J Other (soecily):
[PurCh?~!:J9~2f~~~~~~~al r:.artiEi2.?~~~9_,\~.~E.~!,~,?_tjon of Cha.0_fJ8 f M~,c:!.~Lc:9.~~~~-':'__._O Yes _0 No
I
___=:J
I Approved by (Name and Title): , . -TT~T'-:r~'-'.:;--:-'~ J' Date: , / (i. ! I( ~
: ,._ _', ,!, ..-", ,:... 'l-i.-'_<__!' <J , .-~_>', -': 1_ '-,0.:-, f:....1 ji/~'",\ '. '';'" _ I _
1 "~ew"" re,CC'-'''", ""'~"'""~v.i :&;,,;,:~" ~y()
Revised: 2(2111
2
Packet Page ,2181-
Co~ County
~
Mrnrnislralive Services Ovision
?'Jrdlasi~g
4/12/2011 Item 16.E.3. f
~cd ;2/29/1/
Purchasing Department
Change Modification Form
o Contract Change Request
161 Work Order Modification
I POlWork Order #:
4500117072
I Department: Airport
Authority
I Project Name: IMM Phase 2A
I Contract #: 06.
3969
Project #: 50074
I Mod#: 1
I Project Manager:
Thomas Vergo
Contractor/Firm Name: Grady Minor
I
Original ContractlWork Order Amount
Current BCC Appro\.ed Amount
Current ContracUWork Order Amount
Dollar Amount of this Change
Revised New ContracUWork Order Total I $
Cumulatil.€ Changes I $
$
$
$
48;480,00 : ':'l ~n ..
.4~t 1,Se.O~iJA
48,480.00.. '
$0.00 I
48,480.00 I
. II
:::'1 Original BCC Approval Date; Agenda Item #
Last BCC Approval Date; Agenda Item #
0.00% I Change from Current BCC Appro\oed Amount
0.00% I Change from Original Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
.
Original notice to proceed date:/ I Last approved date: I Revised date (includes this change): August
January 15, 2011 20,2011
Number of days added (if ~.. I EXPla.in why additional days are needed (detailed/specific): The design element of the
extension, must attach current project was delayed to allow new staff at Airport time to study the proposed site
insurance certificate(s) from SAP planning and make adjustments.
or obtain from vendor):
I 0 Add new taskls) I 0 Change task(s) I 0 Delete task(s)
1161 Other (specify)
L Extend Schedule
i 1.
I
I
I
! 2.
I
I
13.
14.
I
I
Provide a detailed and specific explanation of the requested change(s) to the task(s): Extend Schedule by 215
calendar days from January 15.2011 to August 20,2011.
Provide detailed rationale for the requested change: Design element of project was delayed to allow new staff at
Airport time to study the proposed site plans and make adjustments.
Provide explanation why change was not anticipated in original scope of work: new management at IMM and
reViSiOn~tte plans were unanticipated.
Describe the impact if this change is not processed: Consultant will be unable to complete permitting for next phase
of development at the Immokalee Regional Airport.
I
I
Lil1]lanned ( Elective
I 0 4. Correction of erro!i2L
Type of Change / Modification
I [2] 2. Unforeseen conditons/circlJmsrance I Cl~~__g~an~ or orice adjustment
rOS. Value added ._____..----.11616. Schedule adjustment
I --~~---_.,---,..""
I Change Req uested By
f-[:} Contractor/Consultant I [] Owner
lo. Design PrOfessional! 0 Regulatory :^,gency (specifY)' , .
. Purchasrnq ProfeSSIonal PartIcipated In Neqotiatio~ of Chance ,I f'/Iomficaborr
-----~-~- -~I
o USI;:;grseoart;;:;;;nt ===:I
.JJ':J Other (sP,,:clf.i'L... ___, ---------1
[] Yes 0 No -..-...J
---~----'----'-:--;-- -:-- - --f;~-'~~----~-----~----~---------'~-~l
[ Approved by I.Name and Hle)-::::>'Aj /1/.7) Airport Manager Date.., _ 2 c,- ZO I ) I
i __ /!ht:~~? V~"::'~I , ~ -,..- ._____
I f\.pprDved by (Name and Title): ? Y2L6 '} A.) Executive Direcror I ! pate: . ~ / OlS / / I I
Reviewed by (~UrChasing ~rofes~on~l) r ..Jol..)j11i., , ,..1 Date~- .-.2/:l.ijl. f,..J
Revised: 1/1212011
1
Packet Page .2182.
4/12/2011 Item 16.E.3. -
co~:r CoUl1.ty
"..,....'...,......".""'i?=,__....,:".....'~,-'~>.._.._
k.j:T',;!~istrat\ie S€lYir.es L:h1srail
::-,,)fct13SI<:g
~Contract Change Request
Purchasing Department
Change Modification Form
)2(Work Order Modification
I Contract #05.3785 Mod#: 2 ! POlWork Order #: Project Name: NCWRF EQ Chemical
I 4500104906 Tank Containment desiqn
I Project #: 73968 Project Manager: Oscar i Department: PUPPMD I Contractor/Firm Name: Hole Montes
P. Martinez I
Original ContractIVVork Order Amount $ 59;800.00 .' NA Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 50.COS.eo ,,1/1\ NA Last BCC .Approval Date; Agenda Item #
Current Contract'Work Order Amount $ 59,600.00
Dollar Amount of this Change $0.00 000% Change from Original Amount
Revised New ContractIVVork Order Total I $59,600.00 I 0.00% Change from Current BCC Approved Amount
Cumulative Chanoes . I SO.OO I 000% Chanqe from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Onginal notice to proceed I Last approved completion date: i Revised completion date (includes thiS
completion date: 2/17109 I 12/3110 : change): 3/18111
i Number of days added (if I Explain Who y additional days are neede. d (detailedlspecific). Additional time is reqUired I
I extension, must attach current to account for vecy long lead rime in obtainin9 necessacy stainless steel valve I
insurance certificate(s) from SAP I assembly In order to complete the proJect. I
! or obtain from vendor): 105 I
I 0 Add new task(s) I 0 Change task;sj-- I 0 Delete task;s)! X Other (specify)
! ~_~. I Time exienslon ---..j
! 1. Provide a detailed and specific explanation of the requested change(s) to the task(s): Extend project completion I
date 105 days to 3/18/11 in order to obtain the required valve assembly necessary to complete the project.
I 2. Provide detailed rationale for the requested change: Additional time is required to account for very long iead time in
obtaining: necessary stam!ess steel (8S) valve assembly,
3. Provide explanation why change was not anticipated in original scope of work: When quotes for this project were
obtained, the required SS valve assembly was in stock; when project v.'as awarded, stock had run out and the County
was had tD w81t for the iT1ar:ufacturing cycle of new valve assemblies: this cycle \vas further deiayed due to
manufacturing issues beyond the County"S control
4. Describe the impact if this change is not processed: If this change is not processed, the design engineer's
application for payment of work already ::ompleted and accepted will be delayed
------------------------------
---~----~._---_._------
-- ---.------.-----~-~---------------. -~---.----------------~---~ ----.-------~ --. -~1
! Type of Change J Modification ------.J
:01PTar;:~ecrTEIectiV~~~--IO-.2 Unforeseen condirF,:ms/circumstance - ! 0 3. Quantity' Dr price '-adlustmarit!
104_ C-orrection ::if =,~-~t(s) I 0 5. Value ~ddej __~_.___,-=-~TX 6. Schedule adiustment -.-J
"'--------.._--- ---~----.-. -----~_.-
1" Change Requested By
,
:'-0 Contr3ctoriConsui~ant i X Owner"'-~-------~-- __. _ _ _ ---;--0 USinq Department
i 0 Desjqn Professi8na! i 0 Requlatory.AOe~pec;fy!~~--"----"-.-~rO Other (sor:.cifv_t
! P~rchasinq Professional Particioated in Neqotiation of Chanqe / Modification- X Yes 0 No
' Approved by c' .. '>. . ;,~:\:':~>~.H~.~~=~ Date:'
r Name and Title: Oscar P. Martinez, Ser..~r\froject ,t\.~at,?~e~",_________ '
I Reviewec by: '-l-Date:---~'.'
r Purchasing ProfeSSionals Name:/1~-~~ ~L-'=. _._,.--=-- ~/ Z-./..li
,
I
,
--l
J
I
----l
---~
I
Revised: 2/21/11
1
Packet Page .2183.
Colt. County
~
Adninisl!aliYe Servires Division
Purchasing
4/12/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
o Contract Change Request
Mod#: 2
1/
Project #: 60084
. Work Order Modification
POlWork Order #:
4500119652
Department: TECM
Project Name: LASIP Mitigation Park
Project Manager: Joe
Delate, ASLA
Original Contract/Work Order Amount
Current BCC Approved Amount
Current Contract/Work Order Amount
Dollar Amount of this Change
Revised New Contract/Work Order Total
Cumulative Chan es
Contractor/Firm Name: Surety
Construction Company
.li;i;",$146,4.18,5J;
",!~,,\\~
.l'i@.'$154;706,33
""', '$5;347.28
$ 160,05361
$13,635.04
}, #N/N Original BCC Approval Date; Agenda Item #
"'A' #N/Al Last BCC Approval Date; Agenda Item #
#NIAI Change from Current BCC Approved Amount
3.46%
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
completion date:
November 15, 2010
I Number of days added (if
extension, must attach current
- insurance certificate(s) from SAP
or obtain from vendor): 0 days
I
11
,
:1
Last approved completion date: i Revised completion date (includes this
May 14, 2011 I change): May 14, 2011
Explain vlhy additional days are needed (detalledlspecific): No days are being added.
The park has been almost completed and additional items are required to
complete the construction and pass all ofthe various inspections. Specifically,
addressing, 911, and the Fire Department require address numbers to be
provided; mulch is required to cover the bare ground areas and provide erosion
I control, new maintenance gates are required to provlde emergency and
maintenance access to the site from the parking lot, timers and photocell are
required for the parking lot light to control its operation and minimize conflict
and light trespass "..ith the neighbors, pavement arrows and flex sticks are
needed to provide safety and traffi c control, materials testing is required for
quality control, and a credit for removal of the ash piles is given back to the
County since the piles are not required to be removed. Together these items
add up to $5,347.28. These changes have been reviewed and financially I
ana,lyzed by stat! ?4'1d .,:,e fair and propeL A breakdO\vu ofthe co.sts isattacbed I
to tillS Change Order !f2. No addltlo::lal tune IS bemg provlded wllh this Change
Ordcr # 2.
I- Add new task(s) I 0 Change :ask(s) I 0 Delete task(s) .1 0 Ot~er~p~cltYF
~. -:: :::ed a~d :pe:lf~~ eXPI~n~~I~~~;~h~~eqUeS~d change(s) to the task(s): See explanation above.
12. Provide detailed rationale for the requested change: See eXDlanatlon aboJe
i
,3.
I
J
Provide explanation why change was not anticipated in original scope of work: Some of thSB items are related to
the building Inspections on site and could not be anticipated, others relate to operational issues that could not be
anticipated until park completion.
L
Describe the impact if this change is not processed: The project could not be completed in a safe and sound
manner. The project would not f2.ass all inspections. These items are arr added value and would have been re uired to
Revised: 2/2111
1
Packet Page .2184.
4/12/2011 Item 16.E.3.
be paid for if in the original bid.
. 1. Pianned / Elective
. LJ 4. Correction of error(s)
Type of Change / Modification .,' . .
i . 2. Unforeseen conditio1s/circumstance -L. 3. Quantity or price adjustment
i . 5. Value added I 0 6. Schedule adjustment
o Contractor/Consultant Owner
o Oesi n Professional . Re ulato A enc (specily): 1~c::N
Purchasin Professional Partici ated in Ne otiation of Chan~odification.
Change Requested By
o Usin Oeoartment
o Other (specily):
DYes 0 No
hasing
~2/11/11
Da~1 /1;
Re'/ised: 2/2(11
2
Packet Page ,2185.
4/12/2011 Item 16.E.3. r
~CountY
~~
Adminislrali\11I Services Division
Pu;chasing
o Contract Change Request
Purchasing Department
Change Modification Form
Igj Work Order Modification
Contract #: Mod#: 1 POlWork Order #: Project Name: Supplemental wells
09-5262-CI-PU- 4500123521 Groundwater Monitoring Wells
Wells
Project #: NIA Project Manager: Alicia Department: PUPPMD Contractor/Firm Name: Camp Dresser
Abbott & McKee, Inc.
Original Contract/Work Order Amount 1;~t'it1~;l\!'It(lfQOm0o!<( 'i1~~"ji~t~,;;"ii#J5JYi.& Original BCC Approval Date; Agenda Item #
Current BeC Approved Amount '~1f1~~;'#NlA;'! };\:A,{:' ,c",_,. ",c';:'l,j,;3#N/A Last BCC Approval Date; Agenda Item #
..,~","
Current Contract/Work Order Amount ii$;;~t:tllil~i'.QloW.iO:O;:l
Dollar Amount of this Change "~;:::'''''''~~''''".$QjOO.'~ 0.00% Change from Original Amount
Revised New ContractIWork Order Total I $10,000.00 I #N/A Change from Current BCC Approved Amount
Cumulative Changes I $0.00 I 0.00% Change from Current Amount
Original notice to proceed
completion date: October 26,2010
Number of days added (If
extension, must attach current
insurance certificate(s) from SAP
, obtain from vendor): 335
J Add new task(s)
Last approved completion date:
November 25,2010
Revised completion date (includes this
change): October 25,2011
Explain vvhy additional days are needed (dotailed/specific): The Proposal provides
services for 365 days. In error (scribner's error) the worK order identified 30 days.
This change order will correct the error.
Change task(s)
o Delete task(s)
Other (specily): Time Extension
1. Provide a detailed and specific explanation of the requested change(s} to the task(s): Extend the WorK Order
Completion date to October 25,2011. The consultant provides permitiing support and coordination and submits quarteriy
reports to SFWMD. Th',s work was contemplated to include 4 reports.
2. Provide detailed rationale for the requested change: The change is required to correct the scribners error on the
worK order, which had only 30 days for the worK to be performed.
3. Provide explanation why change was not anticipated in original scope of work: Original scope anticitpated worK to
be performed for 1 year; to provide 4 quarterly reports for submittal to SFWMD.
4. Describe the impact if this change is not processed: If this change order is not processed, the consultant would stop
worK. Delay or non-submittal of the reports could result in non-compliance with the pemrll.
. ::.;;::.:;,~':,"; :::';;2;'}::;;;!jl:b"':'-:" , - " .-,-," .:.,'i;:~i;YPEiofCha~gei Moqifidatlon; . , .
::'-f''t'''"i'', ..', - .
- - .'-_. ,,:,:.!:<,.:,:,.'. - "-,-
,( i.';~)~T?~::,':O~'::) ." ".,.. i;:-,~,_~,"i\~:;,::i: _';"i';;'c,',~;.:~
0 1 P I a n ned 1 EI ective I 0 2 U nforesee n cond Iti on s/ci rcu m sta n ce I 0 3 Q u a ntity or price ad i u stment
0 4 C 0 rrection of error!s) I 0 5 Va I u e ad d ed Igj 6. Sch edu I e adiu stm e n t
o ContractorlConsultant I2SJ Owner
o Desi n Professional . 0 Reaulator A. en::;' S eci \:
Purchasing Professional Participated in NeQotiation of Change I Modification:
Approved by: I8l'i~ i!--
tom Chmelik
I 0 Usin De artment
! 0 Other (speclfv :
DYes I2SJNo
~
3vlewed by:
Purchasing Professional's Name:Nicole Parker
Date:
Revised: 2[21111
1
Packet Page -2186-
C91E:r County
~~~~~~
Administrative Services Division
Pu:cr.a'sing
4/12/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
o Contract Change Request
I2J Work Order Modification
Contract#:08-5060 Mod#: 01 (one) POlWork Order #: Project Name: Lelv MSTU. Doral Circle
"Landscape 4500118216 Canal Bridge Renovation Improvements
Archiiectural
Services, Fixed
Termt! I
Project #: I Project Manager: Darryl Department: ATM Dept. Contractor/Firm Name:
4500118?16 Richard McGee & Associates
Original Contract/Wonk Order Amount $
Current acc Appro,^"d Amount $
Cunrent ContractlWonk Order Amount $
Dollar Amount of this Change
Revised New Contract/Work Order Total I $
Cumulati\€ Changes 1 $
4,104.00
4. ,,'';A ~O' ",j,
'~..'<I'+
4,104.00
$512.00 I
4,616.00 I
512.00 II
nla Original BCC Approval Date; Agenda Item #
nla Last BCC Approval Date; Agenda Item '#
12.48%1 Change from Cunrent Bee Appro\€d Amount
12.48%1 Change from Original Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed cate: I Last approved date:JulY1~ 2011 I Revised date (includes this change):
July 1, 2010 i September 30,2011
Number of days added (if Explain why additional days are needed (detailed/specific): Additional days are
extension, must attach current required for project bidding, bidding assistance, and construction observation and
insurance certificate(s) from SAP inspections prior to project completion.
or obtain from vendo:-): 91 I
o Add new task!s) I [2:J Change task( s) I tJ Delete task(s) ! 0 Other (specify): I
I
I I
1. Provide a detailed and specific explanation of the requested changers) to the task(s):
Add to existing Task Item #3.0: Final Hardscape and Landscape Desion
Total additional funding allocation: $512.00
Category: #3.1.2 - Design Hardscape,
Category:#3.1.3 - Construction Drawings
Category:~3.1.4 .. Specifications. The incorporation of separate pedestrian facilitieslsidewalks with 6" hI. I
FOOT TY;Y3 F curbing being added to the project area as requested by Owner BCC.
2. Provide explanation why change was not anticipated in original scope of work:
Add to existing Task Item #3.0: Final Hardscaoe and Landscape Desion
Category: #3.1.2 - Design Hardscape, Category:#3.1,3 - Construction Drawings & Category:#3.1.4 _ Specifications.
The existhg roadway DO:-31 Cr. has no proposed or ex:sting off-road pedestrian facilities/sidewalks to connect to, so the
initial scope of V1o:k had no reason to include pedestrian facilities/sidewalks within the project area. After projeci review by
County staff it V,,'3S .ecommended for safety reasons to include the pedestrian facilities/sidewalks within the project area and
the Lely Golf Es:ates MSTU Advisory committee agreed.
3. Describe the impact if this change is not processed:
Add to existing Task Item #3.0: Final Hardscaoe and Landscape Desion Category: #3.1.2 _ Design Hardscape,
Category:#3.1.3 - Construction Drawings & Category:#3.1.4 - Specifications. Off road pedestrian facilitieslsidewalks
'Nould not exist \vitnin the ,:)roject area and not provide a safe area for pedestrian to get out of the traffic lanes.
-----.-..--- ----~---------
..~---"------._----------_.-. ---.-------------_._-
Packet Page -2187-
Revised; 1/12/2011
1
4/12/2011 Item 16.E.3.
1. Planned I Elective
D 4. Correction of error s
Type of Change I Modification
D 2. Unforeseen conditionslcircumstance
5. Value added
Change Requested By
D Contractor/Consultant
D Design Professional
[:;<J Owner
Regulatory Agency (specify):
Purchasin Professional Partici
Reviewed by (Purchasing Professional.
/ I
Approved by (Name and Title): Darryl Richard, Project Manager
/
Packet Page -2188-
Revised: 1/12/2011
2
Colt. County
~
Adrrinislrative Services U'<isioo
Purdias:ng
o CDntract Change Request
4/12/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
(gJ WDrk Order ModificatlDn
Contract #: I ~Od#; POlWork Order #: Project Name: EnvlrDnmental
09.5207 4500120614 Assesment fDr 8300 Radio Road
Project #; I Project Manager: Department: Alternative Contractor/Firm Name: Renaissance
35010 Brandy Otero TransPDrtatiDn MDdes Planninq GrDuo
Original CDntractIWDrk Order Amount
Current BCC Approved AmDunt
Current ContractlVVork O:-der Amount
DDllar AmDunt Df this Change
Revised New ContracVVVDrk Order TDtal
Cumulative Changes
'$.' "'44,220:00; .,:';,t:,';2"""'"N/A
.. '..i#N/A;:""",~, ,'":.:C,-N/N
, $ ",~.lt4,220,OO;
" .... ,.," '''$'''00 I
'.I:"">'~"':.:::.".; ..._.,::"-~,;;'~':;C' \::t, -'.. ,'.":
I $ 44,22000 I
I $000 II
Onglnai BCC ApprDval Date; Agenda Item #
Last BCC Approval Date; Agenda Item #
0.00%/ Change from Original AmDunt
0.00%1 Change frDm Current Amount
I Original nDtice to prDceed
completion date: 213i11
Number of days adjed (If
extension, must attach cur;-ent
insurance certrficate(s) from SAP
or obtain from ve'ldor): 90
- .,' .. --.- :, .. ','. ',_n __'C-"C..:" _ .. ",-........_
.. ......... un _. ,. ...._. ...,__.. ...._
, ::, c. ComRletiqn Date, Descriptio'n,.of the Tas-k(s) Cbange, a_ndRatio'nale for the Crlll~ge-
-.,- ~"'.<:~<:~:"':';~"':>::'~' ~:;-;-c~:; --~'r-::";;':;";,}-,,~~ 'i",~':,,'" " '" ,,',,',' -", - ,,', ':''';~'_\f':.:'::;~''.':-''.' "'-:;<:~.<-.
Last apprDved completiDn date: Revised completion date (includes this
2/3111 change): 5/4/11
Explain why additional days are needed (detailedispecific): After the project started,
FT A revised their process and required more documentation than we previously
anticipated. The cDnsultant needed additiDnal time to prepare the required back up
displays and material. The consultant is making final revisions and FTA has a 30 day
, CQr:1ment period. Ninety days is necessary to allow the consultant to respond to any
FTA comments.
,he original end date on the NiP and work order was shown as 2/11/11. This was an
erior on my ::>art, it should r:ave ~een 2/3/11. I ieferred to the date I had listed and
didn't realize the ereor until I W2S preoaring the change Drder. In addition. this Is the
sec::md :ound of revisions for tnis change order. The first draft of the change order
was signed and didn't make it to me br a few weeks (the consultant thought that it had
been mailed), Once I received the signed change order, I was asked to allow more
time for r=T A review so J revised it and sent it Dack to the cO:lsultant for signatures. We
received the final change order with signatures Friday.
I I Add new task(s)
I'
Change taSK(s)
I U Delete task(s)
! (gJ Other (specify):
i Add 90 davs te wack order.
1. Provide a detailed and specific expianation of the requested change(s) to the task(s): Add gO cays to the existing
"\lork o:der.
2. Provide detailed rationale for the requested change: Additional documentation was required by FTA for all
categ:Jrical exciusion requests. The cQ:-'.sultant needed additional time to prepars the ext:-a documentation that FTA
reC:;:Jired.
3. Provide explanation why change was not anticipated in original scope of work: FTA reVIsed their Quidelines for
Ca:egorical ::xclusio'1 ~equests after the :Jroject had started. The origir,a! project schedule v...'as basec on the old
g:Jideiin'3s that required less documentation.
4. Describe the impact if this change is not processed: The cor;sultant will not be able to complete requjred revisions of
the Categorical Exclusion submittal and respond to FTA. comments.
- . Type of Change'/ Modification
Revised: 2/16/11
Packet Page -2189-
1. Planned / Elective
4. Correction of error(s
2. Unforeseen conditions/circumstance
5. Value added
Approved by:
Name and Title.
Approved by:
Name and Title:
I Approved by:
Name and Title: Michelle Arnold, Dir.ector
, / I!
Reviewed by:' )1 I"~ /~l'
Purchasing Pro~ssl Mars Name:
Packet Page -2190-
4/12/2011 Item 16.E.3.
Usin De artment
Other s eci
Yes No
Date:
Date:
3.iJ"l/
Date:
ReVised: 2116/11
2
Cott, County
4/12/2011 Item 16.E.3.
Adninislr.1live Services elvision
PU"l,aslng
o Contract Change Request
Purchasing Department
Change Modification Form
IZl Work Order Modification
Contract #; 09- Mod#: 1 1 POlWork Order #: 45- I Project Name: Bridge Assessment
5262 CI I 00124387 i Report for Golden Gate Slvd (CR 876)
i Bridoes 034026 & 034028
Project #: 66066 1 Project Manager: i Department: Transportation I Contractor/Firm Name: Stanley
, Marlene Messam __J Engineerina i Consultants, Inc.
Original BCC Approval Date; Agenda Item #
Original Contract/Work Order Amount $ 68,440.00 3/9/2010 10C
Current BCC Approved Amount $ C,R A4~ flO " Last BCC Approval Date; Agenda Item #
Current ContractIVVork Order Amount $ 58,440.00
Dollar Amount of th's Change $0.00 0.00% Change from Original Amount
Revised New ContractIVVork Order Total I $58,44000 I 0.00% Change from Current BCC Approved Amount
Cumulative Chanoes I $000 I 0.00% Chanoe from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original notice to proceed
completion date: 1/31/2011
Number of days added (if
extension, must atach c~rrent
Insurance certificate(s) from SAP
or obtain from vendor): 730
'1' Last approved completion date. 1 ReVised completion date (Includes thiS
. 1131/2011 change) 1130/2013
"xplaln why additional days are needed (detailed/specific).
The scope of services deliverable for thiS work order is a condition assessment and
recommendation report that would help the County to plan for the ultimate replacement
of Bridges 034026 & 034028. The preliminary report was reviewed by staff and it was
decided that further Inbrmation was needed to make a final deCISion. Therefore; the
Consultant needs nl:lre time to conduct further engineering investigation. The current
project manaoement svstem /RPM) that should enable the trackinq of contracts
does not provide all the tools i.e. alerts to notify a contract expiration. With the
'I volume of contracts to monitor it is inevitable that some will slip past their
deadlines as this one did.
1 0 Change task(s) I 0 Delete ta-sk(s)'
o Add new task(s)
I 0 Oth'er(speclfy):
1. Provide a detailed and specific explanation of the requested change(s) to the task(s):
. An Additbnal180 cays is needed to complete Tzsk j Engineering Services and
. 550 days a,e naebed to complete Task IB Load Ra:i:1g \Optional Service) sho:Jid the County decide to repair the
bridges and not reD:ace them. The final decision will be based on the engineering recommendation at the completion
of task!.
2. Provide detailed rationale for the requested change:
. The e>:istin;:1 Bridges are currently loaj t'Jcsted, they do nat have the structuial capacity to carry legal vehicle loads
safely and were t'J be replaced 2S are part of the proposed Golden Gate Blvd. roadway improvement Project
(60040). Tnis DrojSc:t has been removed from the 5-ysar work piOgram due to lack of funding. The designed
road\,lvay improvements have been suspended at :he 60% Phase
. The County w:shes to elim!nate the pos~in9 requirements on t~le Bridges to allow tru::k t.affic and other heavy duty
vehicies to use the Bridges safely Qjld avoid cost!y detours
. The prell.'T1inary Condition P.ssessment and Recommend2tion Report was reviewed by staff and it was the
consensus or the reviewers that further j;;formation was needed to make a final decision to repair or replace the
Bridges. The e:igineer were asked to provide additior,al investigation so that the County could determine if funding
shDuld be allocated towards sh:lrt term repairs partial replacement:Jr to build the ultimate foot;xint that would
coincide with the fut'Jre roadway improvements. Time :s needed to further this assessment.
. If the repair option is recommended, Task IB will need to be completed after ihe repairs are done. The County will
need to certify to the state trlat the load postings can be removed. The engineers will have to perform non-
destructiy_~ testing of the Brid~?s to cals~~late a~~:~ load ~~ti~~_____^ _____u
Revised: 2/21/~ 1
1
Packet Page -2191-
3. Provide explanation why change was not anticipated in original scope of work:
. Issues related to the ultimate roadway improvements of Golden Gate Blvd. were discussed during the preliminary
report review that could not have been captured when original scope of work was created. Therefore; the
assessment report needs to be refined to include the disposition of these issues.
4/12/2011 Item 16.E.3.
Describe the impact if this change is not processed: The Bridges will continue to deteriorate.
o 1. Planned / Elective
04. Correction of error(s)
Type of Change / Modification
2. Unforeseen conditionslcircumstance
5. Value added
Change Requested By
Review~y:
Purci')asing Profe ional's Nam~honda Cummings",,"-
/
/
o Contractor/Consultant
e 1 Modification:
Revised: 2/21/11
2
Packet Page -2192-
_....._._~-~--_..._-_._. .----.-.--
assessment report needs to be refined to include the disposition of these issues.
4/12/2011 Item 16.E.3.
4. Describe the impact if this change is not processed: The Bridges will continue to deteriorate.
1. Planned I ciective
o 4, Correction of error(s
Type of Change I Modification
2. Unforeseen conditions/circumstance
5. Value added
o 3. Quantit or rice ad'ustment
~ 6. Scheduie ad'ustment
Change Requested By
Owner
Desi n Professional I 0 Regulatory Agency (specl~
Purchashg Professional Participated in Neqotlation of Change !.,Modification:
i LJ Using Department
j 0 Other (specify):
DYes U No .
'Approved by c:;;. ) --
I Name and :itl~y E"Direc r~;ransportation ;o~gine~nng
I!.:vlewe~ 5Y~/>h~I':- . Cf (.171 /) 71/Z./y~
I Purchasing Pr'ofesslcnal'sName Rhonda Cummlng~ __ . _-.L.L.
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Revised: 2/21/'11
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Packet Page ,2193-
Co~ County
Adninislrafive SeMces Division
Pm;ha~ing
o Contract Change Request
4/12/2011 Item 16.E.3. If
Purchasing Department
Change Modification Form
[gJ Work Order Modificaiion
Contract #: 09- Mod#; 1 PO/Work Order #: 45- Project Name; Underwater Inspection
5262 CI 00124716 . and Bridge Assessment for Chokoloskee
Bridoe 1030161 \
Project #: 66066 Project Manager: Department: Transportation Contractor/Firm Name: Stanley
Marlene Messam Enqineerinq Consultants, Inc.
Original Contract/Work Order Amount
Current BCc:;Approved AlTlount
Current Contract/Work Order Amount
Dollar J\mount of this Change
Revised New Contract/Work Order Total
Cumulative Changes
Original BCC Approval Date; Agenda Item #
10C
Last BCC Approval Date;. Agenda Item #
0.00% Change from Original Amount
0.00% Change from Current BCC Approved Amount
0.00% Change from Current Amount
. .
.,.. Completion Date, Description of the Task(s) Change, and Rationale for the Change
.
Original notice to proceed Last approved completion date: ] Revised completion date (includes this
completion date:211412011 2114/2011 change3/31/2011
Number of days added (if Explain why additional days are needed (detailedispecific):
extension, must attach current The scope of services deliverable for this work order is a condition assessment and
insurance certificate(s) from SAP recommendation report that would help the County to plan for the ultimate replacement
or obtain from vendor): 45 of Bridge 030161. The preliminary report was reviewed by staff as well as the overall
repair history of the bridge and bridge inspection reports. Staff review time extended
beyond the contract date; therefore the consultant should have more time to finish the
Task. The current project manaoement svstem (RPM) that should enable the
trackino of contracts does not provide all the tools Le. alerts to notify a contract
expiration. With the volume of contracts to monitor it is inevitable that some will
sliD oast their deadlines as this one did.
o Add new task(s) I 0 Change task(s) ! 0 Delete task(s) I 0 Other (specify):
,
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1. Provide a detailed and specific explanation of the requested change(s) to the task(s): i
. Additional 45 days are needed to complete Task IB Inspection Technical Memorandum.
2. Provide detailed rationale for the requested change:
. The settlement of the embankment behind the seawall was reported by the Road & Bridge Maintenance staff in
December of 201 O. This was after extensive repairs were made to ihe bridge embankments in early 2009.
. The objective of this work order was for the consultant to provide an underwater inspection of the seawalls and to
provide repair alternatives in a Technical Memorandum.
. The preliminary Condition Assessment and Recommendation Report (Technical Memorandum) was reviewed by
staff and it was the consensus of the reviewers given the history of the bridge's deterioration that the bridge should
be replaced.
. The consultant was provided with feedback from the staff review anc a final Condition ,A,ssessment and
Recommendation Report lS needed for proper documentation.
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Provide explanation why change was not anticipated in original scope of work:
. .1\ final report was anticipated in the original scope of work; however, staff review and evaluation of the
recommended repair alternatives was exiended in order to deliberate the right course of aciion.
Describe the impact if this change is not processed: Proper documentation of the process will be short cut
Revised: 2/21/11
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Packet Page .2194-
1. Planned / Elective
04. Correction of error(s
Type of Change I Modification
. 0 2. Unforeseen conditions/circumstance
[2J 5. Value added
4/12/2011 Item 16.E.3.
o ContractorlConsultant
Desi n Professional
Purchasin Professional Partici
Change Requested By
o Usin De artment
o Other (specify):
DYes 0 No
Approved by:
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Revised 2/21/11
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Packet Page ,2195-
4/12/2011 Item 16.E.3.
Co~ County
~.-- -
.Ad, it ~clli.eSer.1c:e!l CWision
PurchllSinq
o Contract Change Request
Purchasing Department
Change Modification Form
[gI Work Order Modification
Contract #: Mod#: 1 POlWork Order #: Project Name: NCRWTP HSP VFD
05.3681 4500104058 Design
Project #: Project Manager: Tom Department: PPMD Contractor/Firm Name: RKS Consulting
71063.t Chmelik Engineering, Inc.
O~g!~~i.c:"n.!.ra~.t{l'\'orl< ..Order....moun..!,... ,<~"l;j,i,1,.1 ;7;2''1i~;Qo' i; '~~i~:~F:miim@!i,:Ullii~;l~t;'J~' ..?nginal BCC...PEroval Dat",;.Agend_a Item #
Current BCC Approved Amount ~il:$~;i~.i~~;1:7'~~J'~.'. '~lD '~. ;iJi~;l1!:~1!1i~)!;,~r~fl;!ju'i'l'::\~'%:; ~., Last BCC APProval Date; Agenda Item #
Current' coriTiad7v(IorkOri:ler Amount- ;.~'i,:"t~7::,~IQiOal'"
,'_'"'_~ _".__ .__....._._............. .~"~,_,.___...___,~._._~_.w...... '-.,- ,1:::",Wi~f:h;r};~t;:i:~:::i;~$~E:eQ~~: ."~.......- ...., ---., ......"... ..,."
Dollar Amount of this Change O. 00% Chang", from Original Amount
ReVised New'Corii'racttWoi'k Order Total I $1 1 7,270. 00 I O. 00% c::~~ng", from Curre.'nt B CC Appro:>ed Amount
-.....-.-..-.....-...... ....-...-....---..- -_...~--_.__.., _..- "...
Cumulati\E Changes I $0. 00 I O. 00% Change from Current Amount
Completion Date, o,escription of the T~;;k(s) Chang", and ~ationl'le for the Change
Original notice to proceed I Last approved completion date: ReVised completion date (includes this
completion date: August 14, 2010 August 14, 2010 change): April 30, 2012
Number of days added (if Explain why additional days are needed (detailed/specific): The design and bid
extension, must attach current package were completed on time. Construction services could not occur until the
insurance certi~cate(s) from SAP construction process started on February 11, 2011 due to seasonal demands and
or obtain from vendor): 625 concurrent work on the NCRWTP. The Degas System project and the South RO
Wellfield Repair did not allow the job to begin operationally until now. This time
, extension allows for Construction Services to follow the new Construction schedule.
The final comoietion date for construction is Februa 21,2012.
Add new taskls Chanqe task s Delete taskls Other (speci : Time extension
J. Provide a detailed and specific explanation of the requested changers) to the task(s): Adjust Construction
Services schedule to coincide with Construction schedule. Construction was started on February 11, 2011 but was
originally planned to start January 14, 2009-delay was due to seasonal demands and concurrent work on the NCRWTP.
2. Provide detailed rationale for the requested change: The two activites must match. The design and bid package
were completed on time. Construction services could not occur until construction process started on February 11, 2011.
3. Provide explanation why change was not anticipated in original scope of work: The failure of the South RO
Weilfield could not be foreseen. The Degas System project and the Souih RO Wellfield Repair did not allow ihe Job to
begin operationally until now.
4. Describe the impact if this change is not processed: Work Order would expire. To resolicii would be at greater net
cost
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[2J 1. Planned I Elective
4. Correction of error(s)
Tl'pe of Change I Modification
o 2 Unforeseen conditions/circumstance
5. Value added
I 0 3. Quantit or rice ad'ustment
I 6. Schedule adjustment
ChangeRequested By
LO Contractor/Consultant ! IZJ Owner
I 0 DeSign Pro,--,sslonal i 0 Requlatorv Agency Ispecilv):
I Purchasing Professional Participated in Negotiation of Change / Modification:
//1 /' I/) -'"
Approved by /1})'U~&:0:!.----
I Name and Titie: Tom Ch~nielik, Director PPMD
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Reviewed by:
AOurchasing Professional's Name:
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Revised: 2/21/11
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Packet Page -2196-
Co~~ County
~
Administrative Services Division
?UT'"'Jiaslng
D Contract Change Request
4/12/2011 Item 16.E.3.
Purchasing Department
Change Modification Form
[2J Work Order Modification
Contract #:
09-5262 - C 1
Project#: 80157.1
Mod#: 2
POlWork Order #:
, 4500118300
Department:
Parks and Recreation
I Project Name: Collier County Parks
and Recreation Master Plan
Contractor/Firm Name: Tindale Oliver
, & Associates
Project Manager:
Sidney Kittila
Original ContractlVVork Order Amount $
Current BCe ApprO\ed Amount $
Current Contract/Work Order Amount $
Dollar Amount ::)f this Change
Revised f..Jew Contract/Work Order Total I
Cumulatr~ Changes I
47,146.00
4, ')'~'
67,389.00
$13,500.00
$80.889.00
$33,74300
Original BeC Approval Date; Agenda Item #
Last BCC Approval Date; Agenda Item #
71.57% Change from Original Amount
,1. S7Cj" Change from Current Bec Approved Amount
20.03% Change from Current Amount
1_____'__ ---
Completion Date, Description of the Task(s) Change, and Rationale for the Change
i Original notice to pro~eed
I completion date: Decl 3112010
I r~umber of days added (if
, extension, must attach current
I insurance certificate( s) from SAP
or obtain fr8m vendor):
I
.,
Last approved completion date: I ReVised completion date (includes this
Feb I 25 /2011 ' change): June! 30 /2011
Explain why additional days are needed (detailed/specific):
On February 22,2011 at the 8CC Board Meeting the Parks and Recreation Director
and staff was given direction by the BCC to hold two additional public meetings to
gather further Input from the citizens regarding planning for Parks and Recreation
Master Plan for Collier County. Findmgs from these two additlonal public meetings will
be summar;zed and incorporated Into the Master Plan and the presented to the BCe.
Due to extensive staff review the work order modification was delayed and therefore
I we are askino for an. exten:-,jon :m the completion date.
D Change task(s) i 0 Delete task(s) I 0 Other (specify):
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Add new task,s}
Provide a detailed and specific explanation of the requested change(s) to the task(s): On February 22, 2011 the
BCe QlCected staff at the BCC board meeting to hold two additional public meelings to gather further input from the
citize:1s regarding planning for the Parks and Recreation fviaster ?lan for Collier County. Findings from these public
meetings will ~e jn~orporated into the Parks and RecreCition Master Plan and then presente:l to the Bee.
2. Provide detailed rationale for the requested change:
The BCe relt t:-:at it wili b2 in the best interest of Collier County residents for :he Parks Department to host Mfa additi::Jnai
pU8ilc meetings fJr ~itzen input These l...VO meetin;js would provide the Collier County residents an opportunity t;)
discuss the Parks and Recreati:m Master Plan as well 25 give ajded input Into the ;:,;an
3. Provide explanation why change was not anticipated in original scope of work: The Bee felt that it will be in the
best j:iterest of Collier County residents for the Pa:~:s and Re8ieation Deoartment to host two additional public meetings
br ::;;t;:::en ;i":;J~::. These two mee!lllgs W8U]j pr8vloe the C:;ilier CO'Jnty residents an o;Jportuniry to dIS:::USS the Par~:s and
R.e.::r~a:io:l IJ,2st:::r ?l::in as well 2.S gh/8 added rnDut into the ;:;ian.
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Describe the impact if th~s change is not processed: The department would not be able to compiete their Parks and
Recreation Master Pian as needed and directed by the BCC.
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i"n 1. Planned I Electiv~
Type of Change I Modification
i v~ 2. Unforeseen conditions/circumstance I ~ 3. Quantity or piice adjustment
Revised: 2/21/11
Packet Page -2197-
4. Correction of error s
5. Value added
Change Requested By
e / Modification:
Approved by:
Name and Title: Sidney Ila, Operations Coordinator / Project Manager
Reviewed by:
Purchasi
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4/12/2011 Item 16.E.3. ·
6. Scneaule ad' ustment
No
Date: 3/23/11
Date: 3123/11
Revised: 2/21/11
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