Agenda 04/12/2011 Item #16A10
4/12/2011 Item 16.A.10.
EXECUTIVE SUMMARY
Recommendation to approve tbe Selection Committee's Ranking in response to Request for
Proposal (RFP) 11-5621 for Design Services for Collier Area Transit (CAT) Passenger Transfer
Facility (Radio Road), and direct tbe County Manager, or bis designee, to bring a negotiated
contract back to tbe Board for approval.
OBJECTIVE: To obtain approval from the Board of County Commissioners of the Selection
Committee's final rankings and to direct the County Manager, or his designee, to enter into contract
negotiations, subject to final Board approval, for design services for Collier Area Transit (CAT)
Passenger Transfer Facility (Radio Road).
CONSIDERATIONS: In January 2001, the Collier County Board of County Commissioners (BCC)
approved the Public Transportation Operation Plan (PTOP) and Collier County received delivery of seven
new buses for the start up of the CAT System. Today the CAT system operates from 5:00 a.m. to 8:00
p.m., seven days a week, excluding holidays. The CAT system consists of ten fixed routes with
seventeen buses operating during peak hours. CAT provides more than] million unlinked passenger trips
on its fixed route system each year. These strong ridership numbers have resulted in the need for a
secondary transfer center to be located at 8300 Radio Road.
Collier County purchased the site at 8300 Radio Road in 2005. The facility is located on the south side of
Radio Road, east of Santa Barhara Boulevard within the Gallman Olds Dealership Planned Unit
Development (PUD). Prior to the purchase of this property hy Collier County it was used as a new and
used car dealership. Required repairs and minimal improvements were made to the property to allow it to
function as a transit operations and maintenance facility.
At the time that CAT moved into the facility, Radio Road was a two-lane roadway. Collier County
committed that no transfer activities would take place prior to the four-Ianing of Radio Road. After Radio
Road was four-Ianed, the process hegan to request a conditional use to allow transfer activities to take
place. Staff worked with residents in the area to minimize impacts of the project and Collier County was
granted a conditional use 10 allow the facility to serve as a secondary transfer center in March 2010.
Minor improvements were completed in January 20] I (portable restrooms, signage and striping, and
construction of steps) with local funding so that transfer activities could take place at the facility.
The facility currently houses the transit administration omces, maintenance area, and a temporary transfer
center. CAT buses are fueled by a fuel truck that is stationed on site and there are no permanent
passenger amenities. The proposed project will include the addition of a permanent transfer station,
construction of a fueling island and bus wash facility, construction of ADA compliant rcstrooms, and
other necessary improvements to enhance existing operations, safety, and security. Additionally, the
project includes elements that will upgrade the building and site to current ADA standards.
Collier County was awarded Federal Transit Administration (FT A) funding in the amount of $1,866,477
for design and construction of improvements to the existing facility. Construction will be phased in over
several years due to the limited funding available. Designing all necessary improvements at the same time
is more efficient than designing cach piece as funding becomcs available. In addition, having design
plans completed can be beneficial when applying for FT A funding. An envirollmental assessment must
be conducted prior to utilizing any federal funding to determine project impacts to the environment and
surrounding area. This assessment is currently underway and staff is submitting a request to FT A for a
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4/12/2011 Item 16.A.10.
Categorical Exclusion. Design and permitting is the next step in the process to be able to convert this
location into a fully functioning transit transfer and operations center.
The Alternative Transportation Modes (A TM) Department requested proposals from qualified
engineering firms for preparation of detailed engineering and architectural plans to refurbish the existing
building and site. The RFP for design services was posted on Deecmber 13,2010, with 989 email notices
sent to firms who provide these services. Eight proposals were received on the due date of January 28,
201 I. The selection committee met initially on March ] 0 and was reconvened on March ] 6 to
clarify a Committee member's final ranking, the Committee ranked and scored each proposal
and reached a consensus ranking identified as follows:
I. PBS&J
2. CH2MHill
3. Architects Design Group (ADG)
4. Gora McGahey
5. Agnoli, Barher, & Brundage
6.liRS
7. Reynolds, Smith, and Hills (RSH)
8. Hole Montes
Staff is recommending that the Board approve the selection of PBS&J and authorize the negotiation of a
contract. Stalf will submit a subsequent executive summary to obtain Board review and approval of the
proposed contract.
FISCAL IMPACT: Funding is available in Collier Area Transit Fund 426, within Project No.
350] O. The source offunding is FTA Section 5309 grant funding.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office. is legally sufficient for Board action and only requires a majority vote-SR T.
GROWTH MANAGEMENT IMPACT: Consistent with Objective ]0 and 12 of the
Transportation Element of the Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners approves the Selection
Committee's ranking and its selection of PBS&J as the consensus number one ranked
engineering firm and direct the County Manager. or his designee. to bring a negotiated contract
back to the Board for approval.
Prepared By: Brandy Otero. Associate Project Manager. Alternative Transportation Modes
Department.
Attachments: (1) Proposal Ranking
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4/12/2011 Item 16.A.10.
COLLIER COUNTY
Board of County Commissioners
Item Number:
16.A.10.
Item Summary: Recommendation to approve the Selection Committee's Ranking in
response to Request for Proposal (RFP) 11-5621 for Design Services for Collier Area Transit
(CAT) Passenger Transfer Facility (Radio Road), and direct the County Manager, or his designee,
to bring a negotiated contract back to the Board for approval.
Meeting Date: 4/12/2011
Prepared By
Name: Otero Brandy
Title: Project Manager, Associate,Transportation Engincering & Construction Management
3/23/2011 4:28:46 PM
Submitted by
Title: Project Manager, Associatc,Trallsp0l1ation Engineering & Construction T\1anagemcnt
Name: OteroBrandy
3/23/20 I I 4:28:48 PM
Approved By
Name: SotoCaroline
Title: Management/Budget Analyst,Transportation Administr
Date: 3/23/201] 4:47:01 PM
Name: CarterGlama
Title: Managcr - Public TransitAltemative Transportation Modes
Date: 3/24/20]] 8:46:23 AM
Name: BetancurNatali
Title: Executive Secretary,Transp0l1atioll Engineering & Construction T\1anagcmcnt
Date: 3/25/2011 8:48:08 AM
Name: BrilhartBrenda
Title: Purchasing Agent,Purchasing & General Services
Date: 3/28/20] I 8:53:40 AM
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4/12/2011 Item 16.A.10.
Name: OberrathKaren
Date: 3/28/20] I 1:09:]6 PM
Name: ArnoldMichelle
Title: Director - Alt Transportation Modcs,Alternative Tr
Date: 3/28/20] 1 3:09:] 0 PM
Name: BetancurNataJi
Title: Executive Secretary,Transportation Engincering & Construction Management
Date: 3/29/201 18:25:21 AM
Name: Carnell Steve
Title: Director - Purchasing/General Services,Purchasing
Date: 3/29/201 I 10:32:02 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 3/29/201 I 10:51:15 AM
Name: FoordMarlene
Title: Grant Developmcnt & Mgmt Coordinator, Grants
Date: 3/29/201 I 10:55:30 AM
Name: FederNorman
Title: Administrator - Growth Management Div,Transportati
Date: 3/29/20] I ] 0:58:35 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/30/201 1 ]] :48:27 AM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 4/4/201] 3:47:51 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Scnior,Officc of Managcmcnt & Budgct
Date: 4/5/20119:15:2] A\1
Name: lsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 4/5/20] I 9:49:30 AM
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