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Agenda 04/12/2011 Item #16A 4 4/12/2011 Item 16.A.4. EXFTUTTVF: SUMMARY Recommendation to award Invitation to Bid (ITB) 10-5588R for Purchase and Deliveries of Fungicides, Pesticides and Herbicides to AlIigare LLC, Diamond R Fertilizer Co., Inc., Forestry Resources Inc., Helena Chemical Company, Red River Specialties Inc., J 0 h n Deere Landscape, and Un ivaI' USA Inc. Estimated annual expenses are $350,000. OR.TRC:TTVE: To secure contracts for use by multiple departments to provide and deliver various types of chemicals and chemical spray additives to be used for the treatment on County property. C:ONSIDFRA TTON: ITB 1O-5588R Purchase and De]iveries of Fungicides, Pesticides and Herbicides was developed by staff to replace an expiring contract, which is utilized by a number of County departments, including, but not limited to Airport Authority, Parks and Recreation, Pelican Bay, Road and Bridge and Wastewater. On an annual basis, Collier County departments spend approximately $350,000. From 11/3/2008 - 10/22/2010. approximately 53 unique purchase orders were issued, with: . More than 54% of the orders (32) at or below the Board's purchasing policy of$3,000; . 32% of the orders (22) were between $3,000 - 50,000; and . 8.5% of the orders (5) were above $50,000. A representative list of fungicides, pesticides and herbicides used by the County was generated based on this historical data. The type, quantity and composition of fungicides, pesticides and herbicides products used by the County varies every year as these products are required to be applied based on weather conditions, which prompt the life cycles of insects, and affects the growing conditions (i.e. amount of rain, temperatures, etc.). These conditions, along with fluctuating oil commodity pricing, make it very difficult to have fixed pricing for every type of product. In conjunction with the staff members from the departments above, Purchasing developed the scope of services for the purchase and delivery of the representative list of 64 items used over the past two years by the County. The ITB was posted on lanuary 25, 2011. Email notifications were sent to 490 email addresses and 37 firms requested the specifications. Nine (9) companies submitted quotes, of which one firm was deemed non-responsive for not submitting all of the required documentation; two (2) companies submitted "no bid" responses. The representative list, which will have "fixed pricing for one year from Board approval, was used to determine which suppliers offered the lowest price per item; the following formula was used to tabulate the price offerings for the representative list: . The Purchasing Department determined on a line by line basis the lowest price by vendor and then applied the Local Vcndor Preference right to match policy. Once Local Vendor Preference pricing was established, the Purchasing Department used the representative list to detennine the vendors who wcre capable of providing the greatcst total proportion of low representative prices on vendor prices to the County. - Packet Page -1662- 4/12/2011 Item 16.A.4. The County will purchase the lowest priced product available from the awarded vendor's representative list as highlighted on the attached Bid Tabulation sheet. The Purchasing staff detennined the companies that provided the lowest price(s). and recommends the following companies be awarded: . Alligare LLC, . Diamond R Fertilizer CO, . Forestry Resources Inc, . Helena Chemical Company, . Red River Specialties 'nc . 10hn Deere Landscaping, and . Univar USA Purchase orders and the County's purchasing card will be used to order these products and will be issued as the contracting mechanism by departments. FISCAL IMP ACT: Funds are available in the department budgets. Estimated annual expenses are $350,000. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAl. CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office. is legally sufficient for Board action and only requires a majority vote-SRT. RECOMMENDATION: That the Board of Collier County Commissioners awards Invitation to Bid (ITB) 10-5588R for Purchase and Deliveries of Fungicides, Pesticides and Herbicides to Alligare LLC. Diamond R Fertilizer Co., Inc., ForestlY Resources Inc.. Helena Chemical Company, Red River Specialties Inc., John Deere Landscaping and Univar USA Inc. PREP ARED BY: Travis Gossard, Superintendent, Road and Bridges Attachments: (I) Bid Tab Packet Page -1663- 4/12/2011 Item 16.A.4. COLLIER COUNTY Board of County Commissioners Item Number: 16.A.4. Item Summary: Recommendation to award Invitation to Bid (ITB) 1O-5588R for Purchase and Deliveries of Fungicides, Pesticides and Herbicides to Alligare LLC, Diamond R Fertilizer Co., Inc., Forestry Resources Inc., Helena Chemical Company, Red River Specialties Inc., and Univar USA Inc., in no particular order. Estimated annual expenses are $350,000. Meeting Date: 4/12/2011 Prepared By Name: RamosMargaret Title: Administrative Supervisor, Transportation Engineering & Construction Management 3/912011 1:39:22 PM Submitted by Title: Superintedent - Roads & Bridges,Transportation Eng Name: GossardTravis 3/912011 I :39:23 PM Approved By Name: BrilhartBrenda Title: Purchasing Agc11l,Purchasing & General Serviccs Date: 3/9120113:16:47 PM Name: VlieLlohn Title: Director - Road Maintenance,Transportation Enginee Datc: 3/10COll 10:43:55 AM Name: GrecneColleen Title: Assistant County Attorney,County Attorney Date: 3/1712011 1: 13: I] PM Name: NauthRookmin Title: Management/Budget Analyst,Transportation Administr Date: 3117120114:13:21 PM Packet Page -1664- Name: BetancurNatali Title: Executive Secretary, Transportation Engineering & Construction Management Date: 31231201] 1:10:43 PM Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 3128/201] ] 1 :23:35 AM Name: BetancurNatali Tit]e: Executive Secretary, Transportation Engineering & Construction Management Date: 3/28120] 1 6:52:35 PM Name: Carnell Steve Title: Director - Purchasing/General Services, Purchasing Date: 3/301201] 10:13:25 AM Name: MarcellaJeanne Title: Executive Secretary,Transportation Planning Date: 3/30120] I 4:44:29 PM Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 3/3 ]12011 I :42:21 PM Name: FederNorman Title: Administrator - Growth Management Div,Transportati Date: 4/512011 8:31:07 AM Name: StanleyTherese Title: Management/Budgct Analyst, Senior.Office of Management & Budget Date: 4/51201] 9:20:03 AM Name: Klatzkowleff Title: County Attorney, Date: 4/512011 10:27:47 AM Name: Isackson Mark Title: Director-Corp Financial and Mgmt Svs,CMO Date: 4/512011 I :24:04 PM Packet Page -1665- 4/12/2011 Item 16.A.4. g~~~~ ~ii]~i bt 1 ~ [~ ~1~~ 00'" c Z-8 ~ 0; u j u , . u ~ Z . ~' ~ u. :51 6 !~ , I " c " o < , . , o , t::...... ~~% - N N ~"?~ ~~~ !~c . . . ~ ~iI~i ~~1l1l~ ~~1~~ ~-:;. . ~.!!!~ii z! fri s-.ao ~jie ~1II...JU5 ~ .oS ~! 1! 5:3 &. u.~ ~ Kf ~< ~ x f.O I:i-d' c . < .E-gi ~j.!! u 4/12/2011 Item 16.A.4. ~ CI.ClO ..!!!!.!! 11 0" OJ.O.2 tJ ".11 CI ~.~ GI 'g Cl.!!.!!! lU <II x tJ tJ];I>;! 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