Loading...
BCC Minutes 07/22/1981 W r------------------------- Nðplea, """- Florida, I July 22, 19B1 \ LET IT BE REMEMßERED, that the Board of County Commi..ion.ra In and for the County of Collier, and also acting as the governing board(s) of such special districts as have been created according to law and having conducted business herein, met on this date at 9:10 ^.M. in Budget Review Workshop in Building -F- of the Courthouse Complex with the following members present: CH^IRM^N: John ^. pistor VICE-CHAIRMAN: Clifford Wenzel " C.R. -Russ· Wimer . Mary-Frances Kruse David C. Brown ^LSO PRESENT: Harold L. Hall, Chief Deputy Clerk/Fiscal Officer; Elinor M. Skinner and Darlene Davidson, Deputy Clerks; Donald Pickworth, County Attorney; C. William Norman, County Manager; Edward Smith, Assistant County Manager; Neil Dorrill, Administrative Assistant; Clifford Barksdale, Public Works Administrator; and Henry Hill, Management Analyst. AGENDA 1. Maintenance Department Budget Review (08-010, 020, 030» 2. Communications Department Budget Review (79-150) 3. Solid Wa.te, public Work. Department Budget Review (55-010) 4. Public works, Public Transit System Budget Review (57-010) 5. Public Works, Property Management Bud~et Review (60-020) 6. Mental Health Clinic Budget Review (77-010) t.OOK 062 PNl tl58 P8ge 1 e. . . ... ~ ---------------------------------.- . - ..---..-------------------------------- ., . . . ,.,. ". ~oot 06'2 ;ACE~59 July 22, 1981 ,... '. 7. Tri-County Services (Congregate Meals) Budget Review (77-022) 6. Parks and Recrc8~ion, Parks Maintenance Administration Budget Review (87-021) 9. Parks and Recreation, Maintenance Parks and Other Property Budget Review (87-020) 10. park3 and Recreation Programs Budget Review (87-030) 11. Museum, General Operations Budgot Review (89-010) 12. Museum, Gift Shop Budget Review (89-020) ,. . 13. Headquarters Library, Administration Budget Review (86·-010) 14. Library, Collier North Budg~~ Review (86-060) (Inclusive) 15. Library, East Naples Branch Budget Review (86-070) 16. Youth Guidance Budget Rev1e';f (32-101) (001) COUNTY MANAGER'S OVERVIEW County Manager Norman distributed copies of the agenda for the Budget Workshop. He said from May of 1960 to 1981 the National COL Index h~s increased 9.8\ which Is a percent less than last year. He said Xerox charges are up 33' which reflects adjust~ents that were made this past year to equipment which were necessary in order to provide the service in the right capacity and locations. He said gasoline is projected for the coming year at $1.38 per gallon. For office supplies and utilities a 10\ fnctor has been generally used. He said it is fairly certain there will be a significant Increase in postage and he was not sure that has been fully recognized. '. .... . r8~e 2 .-------------- -------------- July 22, 1981 ". ---------------------------------..- ~"~---.-"- . ~ He explained that this year more than before the staff Is beginning to recognize and feel the changes by the State and Federal government that have a direct impact on the County's budget. The State has stopped reimbursing local governments for the senior disability and homestead tax exemption and inventory tax deductions, and there has been an increase in cost in the retirement contribution to the State retirement fund, he said. He said the State did increase its budget in the area of judges and states attorneys and public defenders ond the law has been for some period that the counties arc mandated to provide space for those people and there is no space in the budget for that. He said the State h~s doubled the limits of liability last year that the counties are re!;ponsible for under the Governmental Immunity Act with the limits going from $50,000/100,000 to $100,000/200,000 and this will r.eflect in the County' 5 insurance rates and settlements. He said a 10\ allowance has been projected for wage and salary adjustments. The State is holding down increases in their State grant program, he explained such as the Health Department. He referred to the CETA project and stated the loss was a major impact. He said it was designod to be an employee training program but local governments have come to rely on the employees. He said there was a corresponding cutback of federal support in soveral programs in mental and migrant health. There are olso federal caps in Medicaid 6nd Medicare benefits, he said, and more people will become eligible for welfare 68 a result of those cutbacks. He mentioned the elimination of the Law Enforcement Assistance aooK 062 rACE360.~ Page 3 .... .. ~ .. --_...___________ -..---4--------------- --.. _m'_.._...o____ ___, _ . __ __ _ _________ _______________-a.. ___ . . ßOQK d62 PAc[ ~6r July 2?, 1981 Program with the full Impact beIng felt this yoar for the need to either contInue or abandon programs whIch were started with those funds. Mr. Norman noted the 29' Increase projection in population wþf~h he asked the Board to bear in mind when decrcðsing budget consid- erations. He said a lot of emphasis has been in the need to increase fees and charges. He explained he thought the fee situation should be kept at a constant dollar level with rclation to inflation. He said he waS resurrecting a transfer stations fee which could represent $140,000 in revenue. He noted he felt that ambulance service fees need to be re-studied. ~nimal license fees are recommended by the Department for adjustment in conjunction with the overall change that is taking place regarding the operation of the Animal Control Department, he stated. He described the fees in the Health Department with regard to services offered to the public ~nd said he is recommending further increase in Parks and Recreation over and above which the Department is proposing in order to mako the additional costs of providing a recrea- tion program self supporting. He said with the increased effort to enforce the contractor licensing laws costs, he feels that the industry can and should be willing to pay for increased costs due to the protection that it will offer to those peoplo who are reputable and currently complaining that the other side of the licensing industry is taking unfair advantage of tholr ability to provide quality service. He said he felt a major effort is needed in developing fees and charges to require that those involved in the development industry who want to develop their land, Pag. .. . ' . ' I ~ -~._-------------- .....------------ -------------------------------:----- July 22, 1901 . . where the growth management and land USe regulation policies require careful review, should be paying the full costs of the review efforts involved. He said while the County does not have the direct ability to require that fees be raised, there are some private agencies which the County supports who can and should be encouraged to develop their own service charge system to help offset the impact of what they are asking the local government taxpayers to support. Mr. Norman introduced Honry lUll, Budget Analyst, who wIll be working on productivity and gave his background. He saId productivIty will continually be explored to increase the County'~ efforts to develop as a way of holding do....n costs. He listed the information processing system in the Building Inspection Department as one example of savings through productIvity. Mr. Norman said special effort was made thIs year to identify what posItions were added each year. He said the difference of 11.5 is somewhat deceiving because CETA employees were included in the prior year's activities. It appears to decrease the number of paid people on the County payroll by 41 CETA employee figure, but he said he felt It was meaningful in that the County was getting productive work from those 41 people. Mr. Norman noted the major changes have occurred in the Public Works and Public Safety, with Public Works being primarily the transIt operatIon. He said Public Safety is primarily the EMS prograr.. The increase in Community Development is due to the increase in the Build- Ing Department which is proposed. He said in looking at the charts it ha. to be kept in mind that they do not directly relate to any fund or any apecific financial part of the County's program, since thvy focua 800X 062 PACE 36Z paCj. 5 . ... ""'.. ... ~ ------------------ -------------. ·_. _ __ _ ___ ________~_~___L.._------ ......;.--- --- eOOK 062 rACE ~63 July 22, 1981 .. . on those activities that ðre the responsibility of the Manager. Special funds, MST Funds, General Funds, Road and Bridge Fund, etc. have been consolidated, he explained. He said of the 55 positions on the list, somewhere between 3 1/2 and 7 1/2 are to be paid for froM general County-wide tax funds and tho balance are from programs that will derive at least a majority of their funding from fees and charges or special tax or grant programs, with MST being special tax. He noted the real property management positions, ^nimal Control positions and one of the Parks and Recreation positions will be dircctly rolated to overall tax funds. Mr. Norman said that this year the budget has been consolidated to answer the question of how much is covered by the County Manager's budget. The totals arc approximately 18 million for the current year, approximately 20 million for the coming year as he has recommended them, he explained, which shows the $488,000 reduction in expenditures and/or revenues which are included in his recommendations but which are not part of the departmental request. He said this budget does not include the capital budget which is still being developed, which rncludes debt service as well as expenditure of capital funds. He noted that internal services arc included where they apply and are then deducted from the total, for clarification. Mr. Norman explained the last table was an attempt to show how the expenses by division would change if the recommended budget were adopted. Mr. Norman explaincd the Community Development Division and noted the added positions for the Building Department. He said that the problem which would be encountered next year if the building Inspection Page 6 , ------------------------------------- . . --------------------------------... July 22, 1981 continues as is projected, without any ~hðnge in fees, is that money which has been earned this year will have to be spent in order to . sustain the total Community Development Division operation. He said the premise is.that the Community Development Division should be generally self-supporting and that the fees derived from building inspections provide between 80\ and 90\ of the revenues to make it self supporting. Next year, he said, there will be a shortage of $l13,SOO to make expenses for the Community Development Division so a way has to be found to carry funds over from this year to next year. He said he has discussed with Mr. Hall setting up Community Development as a separate fund since it is totally supported from the unincorporated area taxing unit. COMMENTS BY ASSISTANT COUNTY MANAGER ED SMITH: Mr. Ed Smith explained the department and sections under Admini- strative Services which are Administration Section, Building Mainten- ance Department, Custodial Services Department, Maintenance Services Department, Personnel Department, Purchasing Department, and Word Processing. Mr. Smith said the work of Administrative Services Is to provide services to other County departments and some of the depart¡"ents like Purchasing and Personnel are funded from the General Fund, with tho other departments funded, in part, as a result of internal services passing their costs through to other departments allocated to them on a square footage basis. Page 7 ~~O·K 062 PACE 364 . .... t, ---...-- -- -- -- -- -.- ------ - - - - ---- ---- - - - - - -.-....- -- --_.._---------------------------~--- . . ·~ox Ó62 PACE'365 July 22, 1981 . . Mr. Smith made tho following points re the budget I 1. There is no increase in personnel proposed, in fact there is a reduction of one person which is a vacancy proposed to continue. 2. The increase in operating cost is B.2'. Referring to the Manager's Issue message, Mr. Smith listed the Building Maintenance Department which is the largest department of internal services. He said the present cost accounting system is presently very cumbersome to maintain, requiring the full time of one and possibly the part time services of another. He said it is felt that improvements can be made to that system and that a mini computer would h~lp in this respcct. He said there were three ways to use the computer: 1. Purchase of a mini computcr; independent of all other computer equipment in the County. 2. Purchase of a computcr terminal and printer, which would be connected to a larger, central processing unit as is being installed In the Building Inspection Department. 3. The new available word processing equipment does have mathematical capability and that equipment could be of more versatile use to the department. Mr. Smith noted that Dr. Tho~as expressed the need for improvement in the manual system before making a cost effective decision on the purchase of a computer. Therefore, the recommendation is to devote the first half of th~ budget year to studying to improve and simplify and reduce the cumbor- some aspects of a cost accounting system in Building Maintenance and that a computer be purchased that would serve the neeJs of the department as determined by said study and $1,000 is recommended aa an expenditure for consulting services that would be added to the in-house Page 8 ..-------...--------------------------..- ----------------------------------. July 22, 1981 ðnnlysis of the department's cost accounting system. Mr. Smith said, that $3,500 is the Ðstimated six month cost for a computer or word processing unit~ He said the department requests $7,000 for a mini computor, but the Manager's and his own recommendation is the expenditure of money a8 previously described above. Chairman pistor noted that outside contractu~l work is mentioned in the budget and he asked why there is a wait to the end of the year to find out how much that service would cost in comparison to what it is costing to handle that work internally? He said the discussion of a computer concerns him 9ince thero is the probability that the Tax Collector and Property Appraiser are getting their own computer which would mean approximately 50% of tho capacity of the computer on the 5th floor would be released for use by the County and he would not like to see the County purchasing more equipment without serious consideration. Commissioner Wimer said he ~aB particularly interested in parks maintenance and buildings thðt are remote from the main buildings for custodial service contracts. Mr. Smith said that before Octobcr 1, 1981 bids will have been taken for contract custodial service and this can be done with several optional ways of performance on the part of the vendor such as a total contract for all the County or breaking it into parts so as to know the costs for separate buildings. Mr. Smith said ~ number of things need to be considered incidental to the purchase of a mini computer, including the six month analysis of the department cost-accounting system. Mr. Norman stated he did not believe the main need for a computer is In the custodial area but in the cost accounting area. aOOK 062. PACE 366 Pa9 e 9 ..,. . ... ,. , - - -;-.- . --. -- - - - - -.- - - -- - -,-- --- ---:-- -- - - - -- - - _. . . . - -- --.. -- - - -- - - -- -- -- - .--- -- - --- - - - --... - - - -- - -- -- -- - . .:July 22, 1981 ~POK 062 PACE'367 , . . . . Commissioner Brown said he did not find contracting services as satisfactory as he would like. Hr. Smith said the Custodial' Service Department is divided into two departments, i.e. cleaning services and maintenance and repair. He said in the custodial section there are l6 people currently and there has been an increase in the amount of square footago the Depart- ment has had to maintain, since six mobil~ homes for office use have been added; the staff has not been increased and the Department Director is recommending the ~ddition of two custodians at this time at a cost of $35,205. He said that the budget does not reflect those two positions and if the staff is kept at the Game level the cost will be roughly 13' less than the square footage cost last year. He said three options are available: 1. Hire the two personnel positions and increase standards of cleanliness. 2. Maintain current staffing level and use contract custodial service on a discretionary basis, as needed, to augment staff during times of personnel shortage. 3. Contracting for custodial service totally or in part replacing the County staff with contract staff. Mr. Smith referred to the turnovers and unplanned sick leave which makes the Maintenance Supervisor's position difficult. He said that the last choice is what has been done in this budget, ad¿ing the approximate salary expense of one custodian under contractual services. Mr. Smith said in the additional maintenance staff, there are 13 people in that section which do the building repairs, carpentry work and painting, etc. The department has requested that a second plumber be added and there is a vacancy for an electrician and this is the proposed vacancy, according to the budget, to remain unfilled, he said. Page 10 .,---------------------.-------------- -------------------------- -------- July 22, 1981 He explained the department's recommendation is that a second plumber and a painter be added to the staff. Ho said the painting is presently being accomplished by a tradesworker. He noted there are five trades- workers currently, with one assisting in the Director's office handling the cost accounting system. Mr. Smith said thðt the Manager proposes that the additional plumbing work which cannot be done by the one plumber and the additional painting work that needs to be done beyond the tradesworkers, be done by contract. He described the options as follows: 1. Respond to service requests by adding to the permanent staff, or 2. Keep permanent staff at the smaller number using private contract services to ðugment staff capabilities. He noted that the Inst option is what chould be done, so the recommendation is that the proposal with no staff increases and one vacancy to remain unfilled be adopted. As vacancies occur within the department the decision to fill, or not, will be made on the merit of the individual job. ***.**RECF.SS: 10:20 A.M. RECONVENED: 10:35 A.M.······* COMMENTS BY MAINTENANCE SUPERVISOR LOHELL RAINES: Maintenance Supervisor Raines explained that for tho last three years he has not asked for additional personnel. He said the Maintenance Department has gone into a new cost accounting system which requires 70 different categories. Since the first of OCtober there have been over 200,000 budget entrIes which have been made in the logs, he explained. He describod one instance of the County Manager ~OOK OB? PACE 368 . , . Pago 11 _________4_________ - -------------~_... ·. _______________________________--..J---- . . July 22, 1901 &001( d62 PACE'369 requosting information which meant going through each work order to retrieve the information and Baid that a mini computer could be programmed to retrieve requested 1nformation much more simply. The $7,000 included the people to show the department how to program the computer. He said on the average there are 400+ work orders per month. Mr. Raines explained his request for one plumber, one electrician and one painter. He said up until July 21, 1981 the department had done over 3,000 work hours sincc the first of October which means the department needs two full time electricians. Wit.h regard to contract work, Mr. Railles gllVc the example of 27 fans for the Tax Collector's office which have bcen approved, noting he checked on outside bids which resulted in the cost of $4995 as opposed to $1800 for County staff doing the work. Referring to custodial services he said that he would appreciate having them contracted but gave the example of two bids for the the Marco Island Library, one for $485 pe~ month which is $5000+ per year figuring a four hour day with the County providing materials and another bid was $900 per month. Mr. Raines said if the department does the work the rate is $4.00 per hour for custodial help at 1,040 work hours which is $4000+ plus benefits. He said he is short one custodian on Marco Island now. Mr. Raines distributed a list of the sub-contracted items done now. Ho said he found no one willing to give hourly basis rates. Mr. Raines said that Mr. Thorwood has been working on the cost analysis system and is qualified as opposed to bringing in outside help for this expertise. Mr. Norman said he recommends discontinuing a separately budgeted item for energy conservation for two reasonsl Page 12 , ...._- --------- -----.--- --- -- ----- ----- --- ----------.--...----------------------- July 22, 1981 1. It is subject for reconsideration because it was ð CETA operation. 2. The activity of that section has been primarily devoted to working with building maintenance functions and these are more properly the goal of building maintenance department. 3. The public role has been tðken over by the Agriculture Extension Department and is being taken over by Florida Power and Light. ^ discussion followed regarding the kilowatt hours of electricity used by the County with Commissioner Wimcr asking for verification if the hours used have gone up or down. Commissioner Wimer said he would like to put the people requested back into the M~intenance Department. ^ discussion was held regarding the low salary of the maintenance workers ðnd the difficulty of main- taining a staff. Commissioner Kruse said that she approved the people but not the computer. She suggested having the department work on the paper work flow system. Commissloner wimer said he felt someone was needed to work on the system after the department works on what is need ed . Mr. Hall said in the Clerk's proposed budget one of the projects is a revision to the timekeeping and payroll system, such as labor distribution, which can be produced. He felt this would help a great deal in the problem now in the Maintenance Department. Mr. Smith said, with regard to the insurance claims processing, it is recommended to transfer the cost to the Risk Management Fund. Mrs. Hora agreed to this. Commissioner Wimer moved, seconded by Commissioner Brown, that the recommendation on the energy conservation approach to delete the position be approved and motion carried 5/0. Page 1) &DOIC 062 PACE 370 .. "." _ ___ _ ..___ ..__ _ __ _ __ _ _ __. _ __ ___.. _.. _ _ __ __4 _ _ _ _. --- . . . - -- - - -- -- - -- - - --:..- - - --"*-'- - - - - -- - -- - - - - - - --. . . &OO~ 062 FACE'37I .- .' July 22, 1981 Commissioner Wimer moved, seconded by Commissioner Brown, to approve the manager's recommendaton regarding data processing with the understanding that this would happen rapidly to subtract $2,500 from tho proposed budget and if more money was np,eded, that the department return to the Board. The motion carried 5/0. Commissioner Wimer moved, seconded by Commissioner Brown, that the two additional custodian positions be approved and the motion carried 4/1, with Commissioner Wenzel opposed. Commissioner Wimer moved, seconded by Commissioner Brown and carried 4/1, with Commissioner Wenzel opposed, that the additional painter, plumber ônd electrician be included in the budget. Commissioner ~imer moved, seconded by Commissioner Brown and carried 5/0, that the change in proces~ing workers claims cost be placed in the Risk Management Fund. DISCUSSION ON COMMUNICATIONS: Mr. Dorrill, Administrative Assistant to the County Manager, reported that steps have been taken to curb long distance telephone calls. A new policy for control and accountability is being initiated, he said, and there will be one Sun Com line in each department. Each department will keep ð listing of long distance phone calls to be turned into the switchboard to be checked against the master computer printout. lie said the State Attorney's office hðS been added and the Public Defender will be added to the County's Sun Com. Commissioner Wenzel moved, seconded by Commi8si~ner Wimer and carried 5/0, to tentatively approve 9905 Communications. Commissioner Wenzel reserved the right to change his mind at the final hearing. Pa98 14 --------~-----o--- __----.a.........------------ -------------------------------- -- July 22, 1981 ......Commissioner Kruse left the room at 11:45 A.M.····· DISCUSSION ON SOLID WASTE, PUBLIC WORKS: County Manager Norman said that this year he suggested only the a~ount of increase from the current year to next year for the operation of solid waste. He said there are other solid waste costs, i.e. the new Immokalee landfill and need for additional equipment. He said he recommended a charge for quantity of material. Commissioner Wimer reminded the Board that this was tried last year and the public·s reaction was overwhelmingly against it, so the action was rescinded. Public Works Administrator Barksdale said the overall increbse including administration, transfer stations and the two landfills, would amount to $176,000. Commissioner Wenzel Bsked if there was any way to separate the areas under the MSTD's and just have it offset by ad valorem taxes and Mr. Norman said it could be done. There was a discussion about the type of collection consisting of more commercial at Marco Island and the possibility of having mandatory collection and elimination of the transfer site. Commissioner Brown stated he was opposed to the fee system. Commissioner wimer moved, seconded by Commissioner Brown and carried 3/1, with Commissioner Wenzel opposed and Commissioner Kruse absent, that the County not institute fees at the transfer stations. Short discussion was held regarding curtailing hours at the transfer station. eQOI 062: PACE 372 ~....~ .... . . PA90 15 _ __--.__..._______ _____ __.-..-Jr.....__ _ --- -------- ._--------------~---------------- &0; ',Ó62 fACE37J· July 22, 1981 ****RECESS: 12sl0 P.M. 1:40 P.M. when the Board reconvened, Deputy Clerk Elinor M. Skinner was replaced by Deputy Clerk Darlene Davidson****· PUBLIC WORKS/PUBLIC TRANSIT SYSTEM (59-010) BUDGET - TENTATIVELY APPROVED IN THE AMOUNT OF $52,~59 County Manager Normnn referred the Board to pdge 61 of the Budget Message, regarding the Public Transit System budget request and briefly outlined thc contents thereof. There waS some ~uestion as to exactly what the County's commitment is regarding this program and Public Works Administrator Clifford Barksdalc stated that the Board has approved the program for a trial period of two years. He said that a State grant for $28,000 was received by the County and that he has selected ð gentleman from Bay City, Michigan Transist System, who has managed that system, for the position of supervisor for Collier's transit system. He said that this gentleman has agreed to take th~ position with the full knowledge that it is only a two year -trial- program. Commissioner Brown moved, secondod by Commissioner Kruse that the Board tentatively approve the Public Transit System budget in the amount of $52,659. Mayor Roland ^ndercon, City of Naples, atated that it was his understanding that, pursuant to last April's meeting with the DOT, which was attended by the County ~nd the City, there was a dispute over what tho requirements are, as well as the nature of those requirements, for a mass transit system. He said that it was the consensus of those present at that moeting that a study regarding these requirements was needed. He said that the subject meeting resulted in agreement that Page 16 '\~ __. __ _ _ __ ~ ~._ -- -.-r--.- - --.-- ..--...------------ ---~----------------------------- July 22, 1981 the City would support the availability of the grant for the ~tudy for approximately $28,000 and take an active part in the subsequent study. He added that, if the County wished to hire someone to do that study, such a moasure was the County's business entirely. However, said Mayor Anderson, he is concerned because the City is supposed to participate in the study group and, according to the news media and from what he is hearing today, it appears that the County considers that the system is in existence or that the County plans to put it in existence. He said that his understanding of the meeting in April was quite to the contrary. Commissioner pistor explained that, whether or not the County will -go ahead- with the bus system, if money is to be spent, that money muse be reflected in the budget. Referring to the issue paper, page 61, paragraph 3, line 4, County M~nager Norman rcad the following: -It is projected that the supervisor would begin work approximately August 1. Thðt person's first rcsponsibility would be to prepare the final design for initial routes, scheduling, fares, future, social agency contracts, etc. There will also need to be formed in the immediate future, ~ ·citizens advisory committee" (proposed for 5 members), who would work closely with the supervisor in the initial design as well aR in monitoring operations, and recommending route, schedule and fare changes during the course of the two year trial period." Mr. Norman said that the above quote does not commit tl1e Board to the City's participation, but it does say that the Citizen's Advisory Co~mittee would be the avenue for the City's impute Mayor ^nderson said that the City is to activley take part in the requirements study, and asked 1£ what Mr. Norman just read is contrary to tha to Mr. Norman said that he could not co~mit the Board to whom they appoint, however, the ate!! recommendation has been that the City should have a prominant role on that committee. Mayor ^nderson said that if the City will be ~OOJ( 06Z rACE 374 Page 17 . ... - - - - - - -- - -...- ------. - -- - --- - -~ - - -- -- - -- - - -- _.- _... . -- -.- - -..-- -- - - -- --. - -' - ---- -..-- ---------- - ---- - - ---- MO~ 062 p^cE'375 July 22, 1981 on that committeo, his concerns would be satisfied, adding that the . . , . operation of a bus systcm of that magnitude is still seriously in doubt and that ðS long as the Board's .-budget thinking- reflects the thinking that the funds are being budgeted in the evcnt that the transit system were to develop, he would go along with it. Commissioner pistor said that the Board votcd yesterday to go ahead with the study and to hire the gentleman from Bay City. He said that if this is not what they intend to follow through with, action must be taken to rescind yesterday's action. Commissioner Wimer said that he would not like to see the man that the Board hired come to Naples only to find out that the Board has decided not to go through with the program. Upon call for the question, the motion carried 4/1, with Commissioner Wenzel opposed, stating that he is opposed to a federally funded system. PUBLIC: WORKS DIVISION/PROPERTY MANAGEMENT SECTION BUDGET (60-020) - TENTATIVELY ¡\PPHOVED IN TilE MIOUNT OF $24,868 County Manager Norman referred the Bo a r d to the information outlined on page 56 within the Budget Message, which includes his recommendation that ð Property Management Section be created within the Public Works Division, and that the budget for this Section be approved in the amount of $24,868. Mr. Norman said that, prior to this time, t~e attention has been given to ·personal property· and he explained that the proposed section will deal in the -re~l proporty·, including land and buildings 1n County ownership. Public Works Administrator Clifford Barksdale explained that the County has numerous parcels of land which has been acquired through Page 18 ___._ _ __ _ _ "_. ___ __ __ _ __ _ _ _ __ _ ___..-._ ---ro- - -- -- -.. -- - -- , --------------------------------.- . '- July 22, 1961 donations, dedications, TDR's, etc. He said that there is no composite on record that shows the total picture of County holdings, nor any central rocords. regarding ho.... these titles ....ere .acquired, ....hat kind of clauses are involved, whether it is leased, etc. He said that numerous hours are spent each time a question comes up regarding any of these matters, during which extensive research is uncieraken. He said that what is proposed is to form a complete card filing system, with evcry County holding indexed in such a manner as to fom a complete record easily available and capable of baing updated on a regular basis. He said that other information will also be available, i.e. cost of the property, curr~nt zoning, land use, etc. In answer to Commissioner Wimer, Mr. Barksdale said that the property management section ~lll also cover the properties at the airport and those relevant leases. Commissioner Wenzel stated that he believed that all of this could be .accomplished in a few weeks and he did not see the need to create a - separate section. Mr. Barksdale said that he anticipated that it would take closer to a year just to compile· all the information. Commissioner Wimer moved, seconded by Commissioner ~rown and carried 4/1, with Commissioner Wenzel voting in opposition, that the Public Works Division/Property Management Section's budget be tentatively approved in the amount of $24,868, as reco~mended by the County Manager. MENTAL HEALTH CLINIC BUDGET (77-010) - TENTATIVELY APPROVED IN THE AMOUNT OF $292,752 County Manager Norman referrod the Board to page 47 of the Budget Message, and summ.arized the informa~ion therein, including his Page 19 MDK 062, PACE 376 . . .' ------------------ --------.-------.. . - - --.- - -...--.-- -- _._.- - - -- - - - - ---- - -- --- - --- - -- - ---- ao~~ 062 PACE 377 July 22, 1981 .. recommendation that the Board approve the requested budget increase for the Mental Health Clinic in the amount of $59,281. He further stated that the County is mandated by the State that it match $1.00 for evory $3.00 that the State provides for Mental Health, therefore, he does not see whero the Board has any choice other than approving the requested budget figures. Mr. Norman stated th~t in addition to the requested $59,281, the Mental Health will be making an additional request for funding of psychiatric in-patient services under the Saker Ãct. He said that for several years, the County has been in the position of having to consider appropriating additional .monies for these services in mid-year, because the Clinic has expcnded the funds initially appropriated as the County's -match" in the form of a supplemental budget. He said that he has sent each Commissioner a request for an additonal $29,500 which the Clinic represenatives feel will be requircd to complete the current fiscal vear in meeting the Baker Act requirements. He said that he has calculated that the total cost to the County, including what has been appropriated and the ðddltlonal sum being requested, for the current fiscal year related to the Baker Act requirements comes to approximately $75,000. He said ~hat the amount that the Clinic has requested related to the Baker Act requirements for fiscal year 81-82 Is $63,750, therefore, it appears that, if the number of persons requiring such sorvices and the cost for those services remain stable, there will be a need for a supplemental budget of approximately 04,000 - $15,000. lie said that he believes that it is necessary to call that to the Board's attention because this additional funding will have to be faced in mid-year or, perhaps, it could be Page 20 . -..---- - - - --- -- --- - -- - -- - -- -~- --- - - - - -- - - ---- ____ - .___ - __________ __ _:0..-- --- - --- - - -... July 22, 1981 budgeted for now, thereby making tho funds available when needed. Ho said that it appears to him, on the basis of the justification which he has read~ that,· perhaps, the reason for the necessity of these supplemontal budgets is because the Mental Health Clinic's fiscal year runs from July 1 through June 30 which means that they are into their fiscal year some three months when the County's begins. Commissioncr Wenzel asked for clarification regarding the Manager's Comments portion of the aforementioned issue paper, in regards to the $30,000 increase for the alcohol program that has to be covered by the County because of the loss of federal funds. He asked Mr. Norman if this is a part of the above-referenced increase of $59,28l? Mr. Norman said that the $30,000 is a part of the Outreach Program, and that the Mental Health Clinic is not aSking the Board of County Commissioners to support that program. Commissioner Wenzel asked for clarification on the comments within the issue paper that indicates that the only option aVBil,hlc to offset the local tax support would be to increùse fees. Mr. Norman said that this is true, and that he believes that the Clinic should voluntarily increase their revenues by increasing their fees and charges, because this rcpresents 7\ of the cost of services, however, he has been told that they are not permitted to charge fees for certain types of cases. He said that this proposal also brings up the question, ·Will the County receive the full benefit of every dollar collected as fees, or will each dollar have to be shared with the State on the 1/3 ratio basia as is funding?- He said that if fees are to be shared, the County would have to look at it from the standpoint of whether the effort is worth the problema involved. , ~O~K 062 PACE 378 Page 21 ~. . . ... e _ _ __-4' _.... ._. _ _ __ ---- - -- -- - -- - --- - -- - - - - - -- - - --...- - -- --.-..-- -- --- ----- -- ------ --- -------- - - - -- &OOK 062 PACE 379 July 22, 1981 , . Mr. Ed Oates, President of the Mental Health Clinic, said that of the total budgot, the ðctual portion of the total Mental Health ClInic's budget that Collier Couñty will actually be paying is 21.4' and not 24.63\, because, for the County's fIgures, donations and fee figures are not shown. He said that fees collected have increased annually. He rcported that in FY 78-79, $47,719 was collected; in FY 80-81, tho figure is $76,605, and, it is projected that the revenue from fees in FY 81-81 will be $100,000. He said that this means that fees collected will have doubled in four years. He also reported that he is hopeful that an adjusted foe schedule will be implemented ðt the next meeting of the Ment~l HÐalth .Board, which will increase fees to those that can pay. He concurred with Mr. Norman's earlier remarks regarding the inability to collect fees for certain services, adding that it is true that 45% - 50~ of the people treated at the Clinic are what is termed -Title 20 - elcgible people" and the Clinic is not, by law, ertitled to chðrge them anything for the services rendered under Title 20. He said that there are some services for which they are charged. He said that donations collected in FY 78-79 were $27,000 and that this has incrc~sed annually and it is anticipated that approximatoly $57,000 will be collected in FY 81-82. He said that he does not think that an inCrCðGe in fees collected will offset the County's contribution because various programs are ongoing such as the clinical psychologist who comes to the jail for examinations, etc., which is funded in whole by the fees and donations collected. Referring to the Baker Act requirements, Mr. Oates stated that this year tho Clinic funneled through to the hospital and the psychiatrists, $300.000 under this program and received no funds from Page 22 - -- --- -- - - - -- - - ---- - - - -- -.---..,- ---- - - - - -- ---- - - -- ---- -- - -.- .-- --- ------ ----- ---- July 22, 19B1 the County or the State for operation. He said that the Clinic is required to carry 1.25 persons on its staff to handle these cases ðnd they are not funded by any entity except fees and donations collected. Thorefore, he concluded, any additional fees and/or donations will be used in areas other than offsetting County contrlbu~ions. Commissioner pistor asked if the Mental Health Clinic refuses treatment of aliens, and Mr. Oates replied negatively. In answer to Commissioner pistor, Mr. Oates said that the Clinic has no guarantees regarding the amount of federal or state funding that will be received, ^dding that anticipated funds are just that. He said that in most cases the State has appropriated more than was anticipated when the budget for the Clinic was prepared. Mr. Ron Meserve stated that the Clinic is likely to get more money from the State than is anticipat~d towards tho overall operations of the Clinic, and he added that the Clinic's budget this year was begun with a $26,000 deficit. He said that if this occurs, the Clinic will not come back to the County and request more money to match that, however, regarding the Baker Act, they have no choice. He said that the Clinic is required to request a 20\ match for every dollar received for the Baker ^ct program and, compounding the problem, there is no wðy to be sur'e at this point in time how much that will be. In answer to County Manager Norml1n, Mr. Meserve said that if the anticipated amounts budgeted for this yeðr do not come through, the County's portion will be reduced accordingly. He said that the Clinic does not spend any of the Baker Act appropriated funds befor~ it receives them, therefore, it would not bÐ advantageous for the County to plan on those additional funds and give them to the Clinic now. Mr. Meserve concurred that it &OO~ 062 PAC£ 380 Paqe 23 .. " .. ,. _ .__ _ ___ .~_ . _._ __ __. _ _ __ _ __ _ __ __ _ _ _ __1, -- - - - --- -.. -- - - - - - - '- . . . , . _ _ _-_______ __ --'___ __-.L_ ___ -- --- ---- -- ---- , , 062 PACES8I July 22, 1901 MOK would not be necessary to budget for additional funds under the Baker Act at this time, although it would be reasonable to assume that the Clinic will pðy out the same amount of funds for this program as last year. He clarified that the Clinic acts ~s an agent for these funds, and does not have an option as to how much will be incurred. In answer to Commissioner Brown, Mr. Meserve stated that he is requesting $59,281 for the next fiscal year, and also, a supplement to the current fiscal year's budget of an additional $29,000 above what the County has contributed to the Clinic'n budget in 1980-81 for Baker Act services. Chairman pistor stated that the supplemental budget of $29,000 will have to be handled as a budget amendment and acted upon during a Regular Session. Mr. Norman stated that he would put it on the next agenda. Commissioner pistor asked the Board how they would feel about putting an additional $30,000 in the subject budget to covor the anticipated supplemental hudget request that will probably be forthcoming next year for the County's matching funds regarding Baker Act services. He suggested it be put under the line item of Wcontingency·. Mr. Horman suggested that rather than that approach, perhaps, because the County would not want to commit itself to spending that money until the State contributes its share, instead of budgeting the funds in the line item of the Mental Health Clinic budget committed to p~y for Baker Act services, the County could set up a reserve account as another line item and put the funds in this account identified as resorved for transfer at the time that it is known what is required. Chairman Pistor replied that he was opposed to this mothod. He said that ho prefers to have the Board keep this antlci- Page 24 .-.---------------------------------- , , -------- -------------------------. .7u1y 22, 1981 pated expense in mind when budgeting General Fund Contingencies. Mr. Oates atated that they prefer that it not be budgeted in this manner. Commissioner Brown moved, seconded hy Commissioner KruGe ðnd carried 4/1, with Commissioner Wenzel opposed, that the $59,281 increase for the Mental Hoalth Clinic budget, which totals $292,752, be tentatively approved. ~K 062 PACES82. p~UJO 25 -~- ---------- --------------- ----- ----- · - -- --- - - -- -- - - -- - -- -- -------- - - ---- July 22, 1981 MOK 0'62 PACE 383 TRI-COUNTY SENIOR SERVICES (CONGREGATE MEALS) DUDGET (77-022) - TENTATIVELY APpnOVED IN THE A~OUNT OF $9,266 County Manager Norman stated that Ms. Vicki Schuyler, Director of Tri-County Services, and Mr. Egon Hill representing Our Home, a senior citizens center, ðre present today and wish to m~ke presentations. He said that Tri-County Senior Services is requesting an increase of $4,266 in their 1981-82 budget which totals $9,266, as indicated on page 34 and 35 in the Budget Message. He said that the reaGon for the rcquested increase is because of the increased number of meals that are bcing served. Mr. Norman said that Tri-County Senior Services Is required, under the Federal Grant program from which they operate, to derive 10\ of their funding from local sources. He said that the County is being requested to cover approximately 5\ of the total budget and the remaining funds will come from contributions and in-kind-- services. There was a brief discussion regarding whether or not the services provided through the Congregate meals and those provided through the Homemakers Department are not being duplicatcd, during which Chairman pistor explained the differences in services offered by each entity and assured the Board that there was no duplicatio~. Noting that he has ncver received any complaints about funding this particular operation, Commissioner Wenzel moved for tentative approval of the Tri-County Senior Services budget in the total amount of ~9,266, as recommended by the County Manager. Ms. Vicki Schuyler addressed the statement within the issue paper previously referred to by the County Manager regarding duplication of Page 26 " -..- -- --- -,,---- ----------- ---- -------- July 22, 1981 - - - - - - - --..- -- - - ...-- - --- ...-- -- - - - -...- -- - -- - --- -- ..-.- eervices. She said that those servicos offered by the Homemakers Section of the Soclðl Services Dep~rtment are not the same as those of the Tri-County Senior Services, adding that her organization provides tho homemakers department Ðn office within its office in Immokalce and free telephone. She said that they do work closely, explaining that her organization takes those people that are ambulatory out of their homes and provides meals, shopping ~ssistance, and transportation for them. She said that the homemakers tend to the needs of the home-ridden non-ambulðtory elderly. Ms. Schuyler addressed those statements within the issue paper regarding concern about reduction of federal funds in the future, stating that the Older American's Fund hJB been approved for the next three years. Ms. Schuylcr said that if the Board has any method In mind that would help her acquire increased donations for feeding the elderly who are suffering from food stamp reductions, etc., sho would be most appreciative and would certainly entertain their suggestions. Mr. Norman commented that he thought that there could be some overlapping of services, because on Exhibit RAR of the budget package, Ms. Schuyler indicates shopping assistance and escort s¿rvices, and these are offered through the homemaker's programs. Ms. Schuyler stated that her group deals with the needs of those able to get out of the home; the homemakers deal with those who cannot. She said that at I the/presint time her group serves 400 clients in Collier County. Commissioner wimer seconded the motion on the floor, which carried unanimously. BOOK 062 PACE'384 p.:sg e ')7 ,. - -- -...--- -- -..- - --...- --- -... -- ---_. - - --------- --- -- -.- -- ------- -... - - _.- . ...------ -------------------------- ~K 062 fACf ~85 .July 22, 1981 DISCUSSION REG^RDING THE POSSIBLE ^PPORTIONMENT OF FEDERAL REVENUE FUNDING FOR THE BENEFIT OF THE SENIOR CITIZENS CENTER Mr. Egan H111, representing, the new multi-purpose Senior Citizen's Center, requested that the Board consider the center when apportioning the County's share of Federal Rovenue Sharing. Chairman Pistor stated that this was discu~ed during yesterday's Regular BCC meeting and that it was decided that this be discussed further by the County Mðnager before making any final decisions. He requested that Mr. Hill present an itemized list to the Board of what is needed to help determine exactly what the necds for the Senior Citizen's Center will be. Mr. Hill agr~ed. County Manager Norman stated that Federal Revenue Sharing is a "fixed amount· decided by Congress, and that the amount to be received is known at this time. He said that all of thesc funds have been totally applied in the past to offset the cost of funding County- Government by local taxpayers. He said that if money is used next year to support the Senior Citizen's Center, that amount will have to be made up by the taxpayers. He strongly 9uggested that the Board consider this as a part of the budget, adding that this would be the first time the use of Federal Revenue Sharing has been discretionary. * * * Commissioner Kruse left the room at this time: 2:25 P.M. * * * Commissioner pistor said that it is his understanding that the majority of this revenue sha~ing money is to be used to offset taxes ðnd a part of it is to be considered carefully for the benefit of the elderly. He said that this was to be discussed and that the County Page 28 . ..____ ______ - ________ - _________ ______e ---- --- - -- ------ -- - ----" ------- - .---- --- July 22, 1981 Manager is to prepare a detailed report for presontation to the Board for their consideration. Mr. Norman said that the Board must be aware that this monoy would not be wnew moneyW, it will have the same impact as funding this program with General Fund money. Commissioner pistor stated that, legally, the Boðrd is required to consider the matter as to how Federal Revenue SharIng money is to be spent and, in order to meet these requirements, he wants the report made. Mr. Hill thanked the Board Bnd agreed to come back with a detailed list of the needs of the center. * . * RECESS - 2:35 P.M. - 2:40 P.M. The meeting reconvened P.~. with Com- missioners Kruse and Brown abscnt. . * * PARKS AND RECREATION/PARKS MAINTENANCE ADMIN. BUDGET (87-021) - TENTATIVELY APPROVED IN THE AMOUNT OF $71,692, P&R ~AINT. OF PARKS & OTHER PROPERTY BUDGET (87-020) - TENTATIVELY APPROVED IN THE AMOUNT OF $563,964, P&R PRCGRAMS BUDGET (87-030) - TENTATIVELY APPROVED IN THE AMOUNT OF $ 107,894 County ~anager Norman stated that his first concern regarding Parks and Recre~tion's budget is the request for funds to create a position of bookeeper to maintain a complete cost accounting system for that department, as outlined in the Budget ~essage, pages 52 and 53. He said that his second concern is regarding the position of recreation aide, as indicated on page 54. Mr. Norman said that both of these positions were previously funded by CETA and neither were approved for continuation after the termination of CETA funding in May of this year. He said that after reviewing the positions and progr~ms involved with the department head, Page 29 eOOK 062 PACE 386 . ... .. --..----- ------ -----..---.-- - -,--- - ---- --.. . , . . . .-- - -- -- -- ------ ------ ----- ----- -- ----- BOOK 062 PACEB87 July 22, 1981 he is rocommending that both positions be funded, with certain conditions being met. Referring to the clerical position (p.52-53), requested as part of the Parks and Rocreation - Parks Maintenance Admlniatration, Mr. Norman said that this positon would provide office support for the Parks Maintenance Office located at the County Barn and also maintain the cost accounting information. He said that it has been reported to him that the cost accounting system in the Parks and Recreation Department was set up by this position during the time it was funded by Ceta, and that it is a good manual system. He said that the problem is ~hat it takes valuable time from the maintenance people to keep these records updated and that it is hoped that whatever automation is developed Cor cost accounting for Building Maintenance can be readily transferred to the Parks and Recreation Department in the future. He said that he believes that this position is needed to efficiently run the department and it will aid the implementation of the maintenance of park property by private contract, if the feasibility study determines it appropriate. Chairman pistor questioned the need for a full time person to keep the records on 22 parks with only 80 acres of land. Mr. Norman agreed that this is not necessary, and stressed that this person will also perform secretarial services at the maintenance office. He said that the entire Parks and Recreation Department only has one secretary at this time and that she is located here at the complox. . .. .. Commissioner Brown joined the meeting in progress - 2:45 P.M. * * . Page 30 ... .-----------------..----------------- - - - - -- - - - -- -- -- - --- - -- --- - -- - --.- .--- July 22, 1901 Regarding the recreation aide position requested as part of the Parks and Recreation - Recreation Program budget (p.54), Mr. Norman stated that he is recommending the position be approved, only on the cond 1tion that fees and charges be established in such a manner that thoro is no increase in cost to the Recreation section of the budget by virtue of adding this position. lie said that if it is needed to provide programs that people want, those people should be able and willing to pay the costs that those progrðms will entail. Upon ~sking Parks and Recreation Director Rollie Rice if he has any difference of opinion regarding these two recommendations of the County Manager and hearing that there were none, Commissioner Wimer ~oved ¡or tentative approval of Parks and Recreation Grounds Maintenance _ Administration budget (87-021) in the amount of $71,692 and Parks and Recreation - Recrec1tion Progrc1r\s budget (87-030) in the amount of $107,894. Commissioner Brown seconded the motion. Upon call for the question the vote was tied 2/2, with Commissinners Wenzel ðnd pistor voting in opposition, and Commissioner Kruse not present for the vote. Chairman pistor stated that he would like further information about these budgets as he is not convinced that this dep.3rtment should continue to ex panèl . He Gaid that the Bo a r d would wait for Commissioner Kruse to return and cast her vote in order to break the tie. Commissioner Wimer asked the opposing Commissioners if they would prcfer to separate the two budgets and vote on them independently and Commissioners pistor and Wenzel replied negatively. County Manager Norman saièl that the Parks and Rocreation - Maintenance of Parks and Other Property budget (87-022) has three specific items that he believos can be roduced, including cutting 800K 062 PACE388 Page 31 -------...--.....-....-- ..--- - ---._------~--- -- --.. -.... ---- --- -- - -- ----.. -- -- - .-- - --- - - - - -- - --- -- - ---- ---- - -.. - --- MO~ 062 rACE '389 July 22, 1981 $2000.00 from the amount budgeted for clay; $7,335 budgeted for the purchase of a mowor; and a reduction of $4,050 budgeted for field conditioning. He said that it is his recommcndation to reduce this budget by ð total of $13,385. Commissioner pistor asked if this required the Board's vote in light of the fact that it is a recommendation for reduction in the Budget. County Manager Norman explained that the budget, as presented, includes the funds that he is recommonding be deleted, therefore, the Board must either tentatively approve the budget as presented or as reduced by whichever amounts they feel appropriate. Thore was some discussion regarding the replacement of mowers during which PãrKs and necrcation Director Rollia nice agreed to the County Manager's recommendations regarding the reductions in this budget. . . . Commissioner Kruse re-entered the meeting at this time - 2:50 P.M. . . . Commissioner Wenzel moved, seconded by Commissioner Brown and carried unanimously, thðt the Parks and Receation - Maintenance of parks and other property budget (87-022) be reduced by $13,3R5, and be tentatively approved in the amount of $563,964. Chairman pistor explained to Commissioner Kruse that there was ð tied vote on budgets No. 87-021 and 87-030, and he outlined the request for the two new positions regarding these two sections of the Parks and Recreation Department. When asked by Chairman Pistor if she wished to vote on thu subject budgets separately, Commissioner Kruse replied negatively. In response P<SCJO 32 '. ., _ _ _ -- -- ~- _._- -.--. - ...--- ----- - --- -- ------ ------ --- ---------- -- --- ------- - ------ --- ---- July 22, 1981 to Chairman pistor's request for the casting of her vote in order to break the afor~mentioned tie, Commissioner Kruse voted in oppoistion to tho motion. Chairman pistor noted that the motion failed 2/3. and that both budgets will be reduced accoråingly. Thore was a lengthy discussion regarding the failure to approve the two requested positions, during which Mr. Rice explained that the Maintenance budget for Parks and Recreation is approximately $456,000 and that he believes a cost-accounting program is required. He said that cost ~ccountlng will have to be discontinued because there is no available personncl to maintain it. Mr. Norman concurred, adding that there also needs to b~ someone in the office at all times at the barn location of the maintenance office. In answer to Commissioner Wenzel, Mr. Rice explained that the supervisor is out in the field most of the day. Commissioner Wenzel suggested that the people in Road and Bridge who have their offico in the same location should help out the Parks ðnd Recreation Department regarding covering the office when everyone is out. County Managor Norman said that this has been discussed, however, the Road and Bridge personnel are not located within close proximity of the maintcnance office, and that he believes that the best way to cover the maintenance office is to run it out of the complex office as they have been doing for the pðst few months. Commissioner Wenzel said that it disturbs him that the departments throughout the County do not Winterweave- and help each other. He said that this would make full use of all personnel. Mr. Rice said that it is a full ti~e job. The discussion continued regarding tho size of the ~aintenance operation, the details that must be recorded and the kinds of information that should be kept, as explained by Mr. Rice. ~lso 800K 062 PACE 390 Page 33 --.... -,- ---..-----"'- - - - -- ---- - - --- ---- - - -- - - - - - - - - ---. -. - ...-- --- ---- ..~_. ---- ----..--.------- ------------------- -------- --- --- - .-- MO~ 062 PACE '39I J\11y 22, 1981 discussed was the cost of maintenance of parka according to tho amounts of land involved, during which Commiasioner Wimer concurred with Mr. Rice that the cost of maintenancu per acre, which averages out to $5,700 per acre per year, is Dppropriate, especially when the maintenanco is specialized, i.e. ball fields, etc. Commissioner Wimer said that he does not see how this size of an operation can go on with only one secretary to do all the clerical work and the bookkeeping. Also discussed was the amount of hours the Parks and Recreation people work after hours, and the fact that they do not get paid overtime for this, as expl~incd by Mr. Rice. Com~1ssioner Wimer commended the personnel of the ParKs and Recreation Depart~?nt for the amount of time that they work, the dedication displayed and the jobs thDt they perform. He also stated that the Depa r tmen t is in need of good cost-accounting, in order to find ways to save money on maintenance. Commissioner Kruse stated for the record thût she does not neces5arily disagree with creating the two requested positions, however, after having sat through the previous public hearings last year regarding the "Little LeagueW, she made up her mind that night that, when it came to recreation and County spendirg funds, she would do everything she could for the purchase and basic maintenance of County facilities, however, she believes that the County has gone Wtoo far down the road- in providing recreational services at a high price tag to just a few individuals. She said that it costs $23.00 per child in County subsidy for Littlc League play. She said that she believes that, within the tax dollar structure, the County has gone too far in the support of individual children in the recreation programs and that Pago 34 .. ....- .-.- -- - --- -------- -------- - - ---- ------ --.------------------ -------------.-. July 22, 19B1 she thinks that is unfair. She said that if it means that the County ~ust raise the fees for recreation to cover the actual costs incurred, and only subsidize the really low income person, then that is wh~t will have t.o be done. She said that she believes that parents should pay for recreation for their children on the basis of what it actually costs per child to take part in a recreation program, including ~ll attributable costs. She said that she is not against Parks and Recreation; she just believes that, if cutbacks have to occur, they ~ust occur in areas where people can identify what they are actually paying for. Regarding the maintenance of ball fields, etc., she said that this is directly attributable to those who use/play on them and that those people chould pay for it. She said that it is costing all taxpayers $23.00 per child to play in the ball leagues; not just the parents of those children. In answer to Commissioner Wenzel, Mr. Rice said that he believes that Commissioner Wenzel seconded the motion in 1971 to hire the first Parks and Receation Dcpdrtmcnt Pirector and that it went into operation in 1972. Commissioner Wenzel said that he remembers being Chairman at that time and that the people came in and requested that the County purchase the land and build pðrks. He added that they all said they would take care of their own recreation programs. Be said that the entire Department has "snowballed" since that time ar.d now the County is running all of these programs. Commissioner Wimer said that he has no problems with charging higher fees and that this needs to be looked into, however, he again is requesting that the Commissioners reconsider the creation of a position that can initiate the good cost a~counting practices necossary to ~OOK 062 PACE S9Z Page 35 -..----- -...--" ------- .... - ----------- - -- - -- - -- --- · 4 _. _ . - -. - .. -- - -. ---- ....-_. ... ..-..-.--. ...--.---..- ~_.---- - - .. .. -.. ~ ß~cJ< 0 b 'L f'+tr~ 39;):A July 22, 1901 formulate the data upon which fees can be developed. County Manager Norman said that tho costs of maintenance of which Commissioner Kruse is referring were just estimates quoted by Mr. Rice during last year's budget hearings becauue there was· no cost accounting practices in the Park and Recreation areas from which to get the accurate data. Mr. Ric€ agreed. Mr. Rice also said that if Little League did not run the program, it would not be run. He said that these kids would all come to County programs and it would cost the County more dollars. He explained the costs to the child who belong to the private orgaizations, and s~id that the County has raised its fees annually for the last three years. He said that the cost to join a County program can become too high for a child to. be able to participate. Commissioner Kruse asked Mr. nice if he considered that the County was supposed to be in the busine5s of providing recreational programs or should the County just provide facilities? Mr. Rice said that he considers recreation a service provided the people of the County in the same way as any other County selvice. He said that these people pay taxes for these services. Commissioner Kruse stated that she believes that the County has to put ð stop to itl the County should only provide facilities. She said that she believes that the problem lies in the fact that she and Mr. Rice have different philosophies an what the Park and Recreation Department and the County should be of~ering the public. Mr. Rice said that if the County charged each child the full cost of what is entailed in his/her pa r tic i pa t ion in a recreational program this summer they wo u 1 d have to charge approximately $50 per ch lld . He said that he considers this too high, adding that the line must be drawn somewhere. He said that he charges the participants feeD that Page 36 -- -- -' -'- -.-- - .-- ..- - --- -~.--- - --- -- ----- ...- -- .-- -- --- ---- - -- - ---.-- - -- -.-",,-- -~- - - -- - - - - -- - - -'-- - - - --'- - -- --- ~ 062 fAr¿ 393 July 22, 1981 will offset a portion of the maintenance budget, however, he does not consider that they should have to pay for the costs of personnel, office space, etc. He said that private organizations and private clubs charge ð high fee for recreation and he considers this approprtate because they are private and must cover e~penses in order to stay in business, however, because recreation at the County level is considered as a public service, he does not feel public fees should be figured on the same basis. He told the Board that if they want the recreational programs to pay for themselves he will initiate tho charging of fees and charges that will do that, however, he believes that will wprice the County out of business", and those who cannot afford to belong to private clubs will not be able to participate in any recreational activities. Other Counties' recreational progrðmS and methods of charging fees was discussed, during which Mr Rice said they also operate as does Collier County. The discussion continued regarding the cost of maintenance, personnel, etc., to run recreational programs and Commissioner pistor asked what would happen to the budget if all recreational programs were dropped. Mr. Rice said that approximately $81,000 could be saved but some 7000 participants would not be able to tðk~ part in County programs. He said that 7St -80\ of the Parks and Recreation budget is for maintenance of parks. Mr. Norman said that the Recreation Budget is proposed at $103,000 and that the revenues from recreational programs is anticipated at $39,700J therefore, the net cost for recreation is only $65,000. Also discussed was the cost effectiveness of initiating cost accounting procedures in departments, during which Mr. Rice said that pag e 37 - - - -- -- -- --"- ..-- - -- -.- - - -- ;--.. - y- - - - -:---- - - - - - - _..- - --- . . .-..- - -- þ- -. -- .. ..--- -- - - - - - - - - -- -_. -....- --. -- -.-- - - -- - - - .--. - --- - - - .. -.- -- July 22, 1981 he is ðgreeable to raining fees for recroðtional programs to offset the cost of the accounting position that he is requesting. Fiscal Officer Harold Hall statcd that tho Parks and Recreation Department is one of the areas within the County where a need for management information would be beneficial. He said that cost accounting procedures is the only method of determining where resources are u=ed. He said that the present County financial system runs like a bank account, wherein the Clerk's office can tell Mr. Rice what he haG in his account for fertilizer, however, they cannot tell him how he is using that fertilizer, whether he is using too much, if he needs to cut back or ugrade that area, etc. fie explained that this management information is nceded by all lcvels of mònagemcnt, from thc department head to the County Manager. Commissioner Wenzel said that he would like to know the overhead of each department, including non-productivo time and Mr. Norman said that, at the present time, there arc no sufficiently' accurate labor distribution records available on which to base this information. Mr. Rice stated that without cost accounting programs, it would be almost impossible to determine if his m~intenance or recreation sections are cost effective. fie Gaid that if this program is continued, next year at budget time, he could make decisionn on where and how much to recommend cutting, baBe~ on real data. Commissioner pistor said that he can understand the need for cost accounting, however, he cannot seo the need for an additional recreational aide. Mr. Norman reminded thc Boned that Mr. Rice has agreed to increase fees to cover that portion of her salary not already ofset by the programs in which she will be involve~. Mr. Rice said that in the eight years that he has been with the ßOOK 062 PAc£394 rage 38 ._ _0-- .__.. ... ~-- ---. ..--..--... --- ..-- ------ ----.----.------ -- -- - ,.- - -- ---. --- - -- -- --- - -- - --- --- .-- --- - - - .-- -- - ---- . .' 062 PACE395 July 22, 1981 MOK County he has operated under the philosophy that the County is in the business of providing supervised recreation at the various County facilities. He said that this is the way he has run his Department. Co~missioner Wenzel said that he would prcfer to wait for the public hearing before reconsidering a decision on these two positions and Commissioner Kruse agreed, adding that she has a diff~rent philosophy from that which the County has held in the past regarding the Parks and Recre~tion Dep~rtment's function. She said that this is partly because of the people's cry to hold down costs. She said that if the gcneral public ûg ree tha t they want to pûy for these positions, th~n she .....ill go along .....ith it. Chairman pistor said that the majority of the Bo a r d has agreed thiJt they want to .....a it to see what will happen at the puhlic hearing beforc reconsidering this issue. Mr. Norm~n explained that the tentative budgets were presented with the subject positions included. He szdd that if the Board's action to reduce them by the amounts relative to the two positions stands, then, both budgets will be appropriately reduced before the public hearing ðnd considered as tentatively approved in those reduced amounts. He said that the proposed budgets, having alrcady been reduced by the amounts decided by the Board today, will be coosidprcd ût the public hearings. Mr. Hall explained that the procedure is to go from ð tentative budget, which is what the Board takes 8ction on today, to a propos~d budget, which i~ what is being proposed by tho Board of County Commissioners. He said that the proposed budge t is what is presented at the public hearing and is the basis on which the millðge that will be published by the Property Appraiser will be forumlated. He said that this milage represents what will bo necess^ry to collect P<3ge 39 -- ---- _._- -- --- -- ---. ----- --- .-- .....-..--.....-... _.~ . -- ...-... - ..-." ..--.... ~- ~ --- --.-- - -- ----- ----- ----- ----- ----- July 22, 1981 sufficient taxes to fund the proposed budget. Ho said that each taxpayer will get a statement as to what the proposed budget will cost him, based on that millage. Commissioner Kruse said that she ðid not realize that was the procedure and that, under the circumstances, she will change her vote of opposition to the two requested positions to a "aye" vote, ~s long as she has the right to vote against them during the public hearing. Chairman Pistor assured Commissioner Kruse that she may vote in opposition to any part of the proposed budgets during the public hearings and clarified that the final vote was 3/2, with Commissioners Pistor and Wenzel opposed, to tentatively approve the budgets within the Park and Recreation Department referred to as numbers 87-021 and 87-030 as recommended by the County Manager. Commissioner Brown complimented Mr. Rice on the job he and his entire staff are doing regarding the youth of Collier County. MUSEU~1 - GENERAL OPERATIONS BUDGET (89-010) - TENTATIVELY APPROVED IN THE AMOUNT Of $69,754; MUSEUM -GIFT SHOP BUDGET (89-020) TENTATIVELY APPROVED IN TilE: M~OUNT OF $21,370 County Manager Normðn rcforred to page 51 of the Budget Message, and stated that he is recommend~ng that the additional position of clerk'being requested 1n thp Museum/Gencrûl Operations Budget (89-010) be denied, and the budget be reduced by $10,958. He said that this position was funded in the past by CETA and was dropped in May of this year. Ms. Manion said that she is considering additional sources of revenue for the Museum and roferrod to past grants that she has obtained to this end. She said th~t without the additional position MOP: 062 PACE 396 Page 40 ---- ------------------------------ --....,..-------------------_..:....-_--~------- WOK 062 PACE'397 July 22, 1981 she is not frce to do some things that would be beneficial in procuring these grants. She futher stated that she needs help in working with the school children who come to the museum as a learning experience, and that tho porson who fills the requested position could aid her in this manner as well as take care of office duties, cat~loging, filing, and answering the phones, etc. She referred to th~t portion of the . County Manager's Comments on pago 51 of the issue paper regarding the ncod for additional volunteers at the mUseum ~nd gave the Board a list of 51 namcs of mcmbers of the community that have volunteered their time to the museum. She added that the position that she is requesting cannot be filled on a volunteer basis because those who are willing to 9(ve time cannot spcnd 8 hours a day in the Museum. She also poi~ted out the time required to show someone what needs to be done on ð regular basis; the volunteers change from time to time and rcquire additional time to show them what'to do. She said that while she will continue to use volunteer help whenever it is available, ~ore and more people are required to hold down full time jobs and that cleric~l work on a voluntary basis is rare. She said that she had as many as 7.00 visitors per day in the museum and that for the sake of security, she needs help in the ~useum ~s she ~annot watch all of them. Ms. Manion said t~at she feels that volunteers should supplement the operDtions at tho Museum; not be responsible for th~m. Commissioner Kruse asked Ms. Manion if she ever considered cutting back on the number of hours that the mUseum is open to the public and thereby allowing time for tho present employees at the museum to do the office work needed. Ms. Manion replied that she i& not in favor of having her skilled technician do paperwork. fihe said that this would Page 41 - --- ----... --". - - - - - - -- ---- - -- - -... --.. -- - -- - - - -- -- -- - - ---....- , . . - -.- -- - - - - --- - -- - - - - -- --- -- --- - - - -.---- - -- --- July 22, 1981 only encourage them to loo~ for work elsowhere. She said that this ls also her own complaint about having to do paperwork, adding that she believes that, with her Masters D~gree and six years experience as a Director, she can do ð lot moro for the people of Collier County than type. Sho said that she believes that you should use people for doing the jobs for which they wero hired. Commissioner Brown stated that he was in favor of the additional position and he moved for the tentative approval of the Museum - operations Budget (89-0l0) in the amount of $69,754 and the Museum - Gift Shop budget (89-020) in the amount of 521,370. Commissioner Wimcr seconded the motion and added that he would like to see the Museum concent~ate more on ancient history. The motion carried 3/2, with Commissioners Kruse and Wenzel opposed. * * * RECESS - TIME: 3:40 P.M. - 3:45 P.M. * * * HEADQUARTERS LIBRARY AND ADMINISTRATION BUDGET (8fi-OlO INCLUSIVE) - TENTATIVELY APPROVED IN THE AMOUNT OF $883,9771 STATE AID REVENUE FOR 06-010 TO BE INCLUDED IN THE GENERAL FUND AND APPROPRIATED AS PART OF TilE LIBRARY OPERATING BUDGET; S15,0''\0 TO fiE TRANSFEnRED fROM THE LIBRARY FUND 606, EX~ENDABLE TRUST FUND, TO THE GENERAL FUND RE PURCHASES PREVIOUSLY REQUESTED FROM SAID TRUST FUND RE e~-OlO, LIBRARY-COLLIER NORTH BUDGETS (R6-0~0 INCLUSIVE) - TENTATIVELY APPROVED IN THE AMOUNT OF $240,322; LIBRARY-EAST NAPLES BRANCH (86-070) - TENTATIVELY APPROVED IN TilE ^"',OU~¡T OF $883,977 County Manager Norman referred to pages 42 - 44 of thc Budget Mess~ge, which includes his recommendations of the Headquarters Library and Administration budget (8fi-OlO); the East Naples Branch Library budget (86-070) and the North Naples Branch Library (86-060) budget. Mr.Normðn said that he is recommending the approval of tho three major cost increases within the Library budgets in terms of requosted &OOK 062 PA~'398 pag e .. 2 - - .-- --- ---..- ----- -- --- -----.-- -- - --- - -.- ---- - -- --- - -' -- --- -' __- ___ ___------------ _------ __ .--c--- July 22, 1981 WOX 062 rAG( 399 ., dollars. He first reforred to the new East Branch Library, which is proposed to be located at the Hitching Post Shopping Center, the second is tho North Naples Branch LibrarYI and, the third is an expansion of the purchase of books. Mr. Norman sðid that he has concern over the accounting and use of State funds relatcd to the requested purchase of books, not the purchase itself. Therefore, he said, he is rccommending the approval of the request to purchase the books in the amount of $82,280 which is reflectcd in thc submitted budget No. 86-010., as he feels that this is a justified expenditure. Mr.Norman referred to the problems regarding the use of State Aid funds, and he said that his position is that StëJte Aid for Libr¡·r!es should be treated the same as State Aid for other Departments and handled as a General Fund item, in order to evaluate the ovcrall potential revenue and expenditures of a department in one place. Commissioner wimcr ðsked if the initiation of the E~st Naples Branch is not being considered prematurely, specifically before the North Naples Branch is opened. Library Director RiChard Joder stated that the East Branch haG been ~ part of the Library 6-yccr Plan as an 1982 annex for three years. He also replied to Commi~sioncr Wenzel regarding fees for Libr~ry s~:vices by saying that the State Librarian's positon paper clearly outlines the fee position, and basically it says that fees may not be charged for library services if the library 1s to remain eligible for State Aid. He said that certain fees for some specialized services ar. allowed to be charged and these are now being collectcd. Ho further stated that he rccommends the opening of the £ðtellite branch at the East Naples location. pago 43 - --- -- --- --.. --- þ --- - -- -- - -- --- - - - -. - - ...-... - - - - - - - - - - --. . - .-.... . ~.- -.- - ,....- - -' - - ~ .' -- - .-." ,--- --~ . -.-- ,--- --- -.--'. - . -- ...- -- .1uly 22, 1981 . . . . * Commissioner Brown left the room at this time - 3&55 P.M. . * . Mr. Joðer addressod tho County ~nðger'S issue paper on page 42, regarding the proposed East Naples Branch. He said that he realizes that it may not be possible to finance this operation this year and, if tho gencral econcmy leads to the most dr~stic cutbacks, he would not like to see Ðny 0 f the present library personnel let go because the East Naples branch was not funded. Regarding the incrcase of purchase for books, Mr. Joder stated that stðndards fo r jurisdictions of Collier's size pr cd lea te 3 books per capita. lIe said that in the past nine years with all the expansion, the book ration per capita is slightly under 1.2 books. Addressing the method on which he based the handling of dedicated revenues, Mr. Joder said that the Federal funds have never been a problem, ~s these havc been granted for specific projects. He said that thero are two ðreas of conc~rnl they include the philosphy or policy area and the technical or bookkeeping areð. Mr. Joder outlined his philosophy regarding St~tc Aid revenues including the policy on supporting services. He said that he understands thdt the management (BCC, County Manager, Fiscal Officer) figures up wh~t the revenues will b~ from the collection of fees and then figure the difference in that total and what tho costs will be in order to figure the millage necessary to generate enough tax dollars to cover that difference. He claimed that if you add dedicated revenues 1n this procedure, it will spread the benefit of these dedicated revenues overall, which is contrary to the purpose for which they are ded1cated when received. He a4~ 062 PACE ~OO pag. U -- ..-.-..- - .--- --- - - . - .--- ..- -.,- .---..-...-- -- ~---_.- - -- - -- - - - -- --- --- ---- ----- ------ - -- -.-- - -- ---- - - - - ._- - .~ 062· PAct 401 July 22, 1981 aoox saId that the effoct is the necessity to tax is reduced, however, Library Aid Is based on the amount of local funds exponded for library funds during thé preceding year. Thore was Ð lengthy discussion as to Mr. Joder's thoughts on proper bookkeeping methods and those of the Fiscal Officer, during which Mr. Jodcr said that he is re~lly concerned about the Fiscal Officer's recommendations because he has said that funds cannot be identified after being placed in the General Fund. He said that he would like to see whore it is stated that it is required that these State Aid funds be placed in the General Fund. * 11 * Commissioner Wimer left the room at this time - 4:07 P.M. 11 " 11 Mr. Hall stated that ð computer base system was set up two years ago so thðt each Department gets a report each month which show5 all revenues that go into th~t Department. He said that if a gift comes in that is not identified for a particulår use within that Department it is put into that Department and the budget is increased accordingly. He said that, in the event that a Department has not spent all of its budgeted funds, then, at that point, it is considered that, if the Department has Gpent the sum of those gifts received, the funds spent were expended for that purpose. He snid that this is in regards to unrestricted gifts; restricted gifts are put into an expandable trust. He said that he considers annual operating State Library Aid the same as all operating aid, i.~. state rcvenu~ sharing, and there is no such thing as a cash carryover because it goes into the General Fund. He said that at the end of tho year, if the Library has not expended its Page "S . ·/~. '- - -- - - -- --- - -. - - - - - - --- --- - --- - - -- - - - - - -- -. . --- --...-.- _....- .... --- --- ---- -_._-- - ------ ..-.-. July 22, 1981 annual budgeted funds, then, it is considered that, of the total funda expended, that which came from the State was expended first. He said that when the grant is appliod for, the total ¡ocal expenditure la figured by taking the total local-funds expended and excluding the amount received from State Aid and this total becomos the basis for State Aid funding. He referred to Chapter 257.17 85 the annual operating assistance critoria. He said that gen~ral fund cash carry- over does lose its identity, however, it is known how much has been received for a particular Department's use. Mr. Hall 3aid that this does not have any affect on the amount of State Lihrary Aid. Mr. Hall said that if a department is to receive the benefits of being ð General Fund Department, funded with General Revenue, then, the General Law for General Revenue must be followed. He said that the alternative to this is not to have the Department as a General Fund Department. He said that regarding the subject departmcnt, the Board could set the library up as separate fund, with a separate millage, however, he is not (ccommending this. He outlined what rould happen if the library was a separate fund, including the fact that if the economy is particularly bad, the taxpayers may choose not to support millages for the library. * '* . Commissioners Brown and Wimer entered tho room at this time - -1:13 P.M. . '* '* The discussion continued regarding alternatives to ope ra t i ng the Library as 8 General Fund Department; the effects on the double taxation settlement that this might havc; and, the fact that State Aid to Libraries is only given to those libraries that are considered as a BOOK 062 PAGE 402 Page 46 . - .--- --- --- -- .--- ---" ---.- -.- -- -- -- --- -- --,- -- --- - - - -- --- . I _ - - -r-------~---- - ----- - - - -- - -- - - -- - - --- --- wnx· 062 PAcc403 July 22, 1981 County-wide service. Mr. Jodor also noted the various county's methods for funding the Library and Commissioner Wenzel asked him to supply the Board with a copy of the list. He also read a letter from the State Librarian which indicatos that the library system compounds losses when substituting State Library Aid for local appropriations, and Mr. Joder ~did that he and the State Librarian both feel it advisable to keep the State and Federal operating grants separate from the General Fund as Expendable Trusts. During the ensuing discussion, Mr. Norman referred to the statement made regarding the letter from the State Librarian indicating thDt by including State Library Aid as anticipated revenue the library would compound the losses in the amount of aid the library i~ Dligible for, and he Ðsked Mr. Joder to explain. He said that the State Library feels that by putting State Library Aid in tho General Fund the County is reducing the level to which it can tax. Mr. Norman asked him if he would say that the taxpayer will have to pay higher taxes than they would otherwise have to pay in order to support the library if this method were not followed? Mr. Joder replied affirmatively, and asked again for the Statute number that indicates that this is a requirement. Mr. Hall referred him to Chapter 129, which says, win accordance with generally accepted government principles.. Also discussed was the fact that the ace would lose all control over the operations of the library if the alternate were chosen and the library was run under the MSTD funded method, as explained by Mr. Norman. After futher discussion, Commissioner Kruse moved, seconded by Commissioner Wenzel, that the County M~nager's recommendations be accepted regarding the Libr~ry's budgets No. 86-0~O and 8~-070 and that pag e .on - -- -- - -- - - -~.. - -- - - -- --- - -- - --- --- -.... - - - - - - -- -.. -.... -- - -- __ - _. - - - u____ -- - ------- --- --- -- - -- - - --- ------ ----- -- - --- July 22, 1981 they be tontativcly approved in the amounts presented. The motion carried unanimously. Commissioner Kruse moved, seconded by Commissioner Wenzel, that tho Library budget No. 86-010 be approved in the amount presented and that that the County maintain the general accepted governmental accounting procedures regarding State Aid for the Library, as recommended by the County Manager Ðnd the Fiscal Officer. Clerk Reagan stated that he is trying to got outsido opinions on this matter and haG contacted three Representatives, the ^ppropriations Committee Chairman from the State, and the Tallahassee Association of Finance Clerks. He said that it appears overwhelmingly clear that if the General Fund is budgeting and financing a service and revenues come in, it is dop05ited in the General Fund. Pc said thet the only alternative to that is a MSTD. He said that this has not been confirmed in writing ~s of this moment as he began contacting these people only yesterday. He said that, regarding tho concern about identifying the U5e of funds, he has sent a letter to Mr. Joder stating that the County will guarantee the use of library gifts for the benefit of the 1ibr.ny. Upon call for the question the motion carried 4/1, with Com- missioner Wimer opposed. YOUTH GUID^NCE BUDGET (32-101)-(001)- TENTATIVELY APPROVED IN THE ^rOUNT OF $GR,n10 County Man~ger Norman referred to page 63 of the Budget Message, regarding the Youth Guidance Program budget (32-001). He said that it is his opinion that the Youth Guid~nce Program is one of the moat Page 48 BOOK 062 PACE 404 __ _oa __ - - --- - --- - ----- - - --- ---- ------. -------.----- -- - -- - -- - - ----- --- -- -.-.-.--- WQt 062 tAct405 July 22, 1981 zealous operations of the County. He said that Youth Guidancð has proposed the addition of a Youth Counselor to be able to expan~ the program into the eastern and southern p~rts of the County. He said thn there is no question that this program represents the potential of -heading off future delinquency ~nd crimc· by working with young people. Regarding the proposed new position, Mr Norman stated that he has two concerns one, he sees it as a strong branching into a phase of youth guidance work which was not previously intended as part of the program, i.e. one-on-one counseling; and two, if the County has to cut back someplace, it is easier to cut back in areas in which a department is not heavily involved. Mr. Norman said that he would prefer to see the volunteer programs expanded rather than to get involved in professional counseling. Commissioner Wenzel expressed agreement with Nr. Norman. Regarding the proposed position of counselor, Mr. Angelo squatrito, Youth Guidance Director, stated that he would like to clðrify somc apparent misconceptions and he said that last year Youth Guidance more than tripled its volunteer counselors, at no extra cost to the County taxpayers, and that the new position would enðble the program to be effective in outlying areas such as Crokoloskee, etc. He said that there is a definite need for the type of counseling that a professional counselor could offer the program. Mr. Squatrito outlined many of the past donations to the program, including 20,000 hours of time, a new van, and others. He said, currently, there is no other program o~ agcncy to address the needs of the youth in Collier County. Mr. Squatrito explained that almost the Page 49 __ __ ______ _____ ________,____ ____ - _0'- __ - __ --- . -~ ~--- --.'-.-- þ. - ~~.- -- -.-.-- ..--- --. - . .-. ..,. - .-- .. -.-.. ~ ~. ...,- . -- .--. - --. - ---- July 22, 1981 ontire $47,000 funded by the County for Youth Guidance last year was used for salaries and he urged tho Board to approve the proposed postion in an atcmpt to make this program even better. He said that the Board should be vcry proud of this program and he feels that it warrants expansion. In answer to Commissioncr Kruse, Mr. Squatrito sðid that the program primarily deals with children in the middle-school agc group, however, they have dealt with them from ages 7-18. He said that his program acts as ð referral agency regarding placement for part-time work, etc., for the older juveniles and he went on to say that this is not a "Guidance" agency per se', adding that "guidance" is a tool that they use to encourage the proper developmcnt of a potential problem beforc the problcms become a reality. He outlined the type of work that Youth Guidancc does, including follow up counseling with the juveniles and Mr. Norman interjected that he was not aware of this kind of service being offered, and that pcrhaps this might change the- Board's position. In answer to Commissioner Brown, Mr. Squatrito stated that the program deals with approximately 500 potential problem juveniles and that he Is only asking for funding for onc person at ð cost to the County of approximately $14,000. Mr. squatrito also explained the new area in the program that he referred to as "adopt a grandparent" program, which he claimed is vcry effective, both for the juvenilcs and for many older citizens in this County. Commissioncr ~enzel moved to adopt the County Manager's recommendation and reduce the submitted budget for Youth Guidance by $14,000 which w~s proposed for funding the position of youth counselor. The motion died for lack of a second. Page 50 800K 062 PACE 406 ------.----------- - - ---.-------J -------------------------- ---------- ----------------------------------- '~..,., .;: I ,aoœ 062 PAC( 407 July 22, 1981 Co~~issioner Brown moved to tentativoly approve tho Youth Guidance budget (32-010) (001) in the amount of $68,811, as presented by the Youth Guidance Director. Co~missionor Wimer soconded the motion which carried 3/2, with Commissioners Kruse and Wenzel opposed. / ADJOURNMENT - TIME 4:<15 P.M. :" There being no further business for the good of the County, the ~eeting was adjourned by order of the Chairman at 4:45 P.M. Page 51 ----..------------. ~-------~--_._-