Agenda 03/08/2011 Item #16D2
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3/8/2011 Item 16.0.2.
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~XECUTIVE sYlIIMf
ReCO~flcl.tion to rejeet . associated vendor .,.............tI'uIt were.a. .......,
solicitation tlTBt 11-5635W...rwa,sPiling Inlltlllation'f1'lJtmoval. Th..~~
impact....ci.ttd...tb.. solic:itatlon. is approxirn.teJy$5Q.OOO.
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OBJECTIVE: To reject vendor. bids that are aS$O~edwithlT8 11-5635 due to
excessive mobilization Charges from the vendors prior to commencing each job.
Mobilization costs are. ,not $pe.eificaUy budgeted.
CONSIDERATIONS: . A.t the request of. the Coastal ,Zone Managemenfs (CZMl staff,
the Purchasing Departro~tiS$uecl a Request f.orQuote.(RFQ) 1 ().-,5,405 . for WaterwaYs
Piling Ifl~taUationand.Removal. This quote expire~ March 1S,2011.1naneffortto
have a contractinpta(;ein the event of a storm and to havethe'oplion to re~\Nthe
contract oyer multiple years, CZM staff requested that .the. sol~itationl;)echang$d~~'n
Invitation to Bid (lTB)...and thatthepilingandsign...instaUation, reJ~tion and remo~t~
soUoited. CZM....and. Purchasing staff . identified require~nt$ and .prepare<l.bid
documents for rra11..5635toreplace.thecurrent quo~e.
On ()e(;ember 14, 201 OthelTB was. postecLand 45Qemail$we.resent. ThefTBresolts
opened on January 6,201tanothree (3) vendorssubmittecl bid$'iAfterreviewio~.the
line items of .eachbiddfar, CZM/staff. determineci that the chart' for. mobilizatioO'was
excessive. on eaCh. one of the..bids. A letter was s~mtoatJthreebidder$to determine if
their intent was to ch~ge the mobilization cost each ..time .theCouotyrequestesitbeir
services. Each vendor rt$ponded that mobilization. ..CO$tS..woulo>ooli:>egharge(ji/upon
initialmopilizCition butitspeficiea-tly depends on theproje~cost.
Staff recommends. that the vendor's bids be rejected. Staff wOl,tld like. to reformat the
bid. document in a way that wQuld limiUhe initial mobUizationcosts and then iSS~anew
solicitation.
FISC~IMPACT:. /. Funds. are appropriated annuaUyby. theCoastaJ.Zone ..MsI1EJQement
Dep~rtmenUopprchaS$theservices unde.rthis bid.
GR~HM~G(iI.i~TIII.PACT: There is no.gtowth management .impact
. associated with this Executive Summary.
LE~LCq~SIDEftA~NS:. This item has b~nre,,~bY the County
Attorney's. O~, requires majority vote, and is legallY s!Jffici~f'ltfc)rBoard .action.__
CMG" . - .. ...........
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REC0ftt4&Ni;)A.TJON:...... . That the. Board. .of County .CommiS$ionel'$re~ct$ ",ndorbids
associat$d with SOlicitation 11-5635 WatelWaysuPilinglostaltationandRfamoval.
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PREPA~DSY': PamelaKeyes,Environmemat$~ialist, Coastal Zone M~agElment
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3/8/2011It$n16.D.2.
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COLLIER.COUNTY
8o.dofCountyCoftlr.ni~rs
ItemN.ber: 16.D.2.
Item Summary:Re~rnmE!nctationtoreject associated ven~r~kts~hat were a result Of
solicitation (ITB) 11..S635 Waterways Piling Installation and -Removal. 'The annual. impad
associated with this solie.itation isapproximately$SO,OOO.
Meetin,:Pate: 3/8/2011
Prepared By
Name: KeyesPameJa .
Title: BnvironmenUll SpeciJdist,CoastalZcu1e Management
2/14/20112:55:06 PM
Subm;ttedby
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Title: EnvironmentalSpecialist,CoasttllZone Management
Name: KeyesPamela
2/14/20112:55:07 PM
APPJ'Q.'Ved By
Name: MeAlpinGary
Title:. Director .. .Coa,stalManagem~t Programs~Coastal ZQneManagement
Date: 2114/20114:47:38. PM
Name: Markiewicz.J08l111e.,
Title: Manager ..PurchasingAcquisition,Purehasing & General Services
Date:2/15/201112:48:35 PM
Name: AlonsoHailey
Title: AdministrativeiAssistant.Domes4C Animal Services '
Date: 2116120113:27:49PM
Name:CatnellSteve
Title: D~tor ..Purchasin.glGeneral Services,~
r"\ Date: 2/16/2011 7:21 ~31PM
Packet P.age ..,809-
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Nam~ GreeDeC.oUeen
Title: AssisUu.1tCounty Attomey,Coun~ Attorney
Date: 2/11/201111:32:01 AM
Name: RantseyMarla
Title: Administrator, PubUcServices
Date: 2/2412011 4:55::24 PM
Name; GreeneColleen
Title: Assistant County Attomey,CountyAttorney
Date: 2/24/2011 S:Q2:48PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/25120118:28:22 AM
Name: ~ksonMark
Title; Director-Corp Financial and Mgmt Svs,CMO
Date: 212S12011. 2:38;46 PM
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Name: lsacksonMark
Title: Director-Corp Financial and Mgmt Svs.CMO
Date: 2/25/2011 2:53:13 PM
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3/8/20 11!telf'l16.D .2~
Collier County
Waterways PlIlng Installation Removal
11.5635
3/8/2011 Item 16.D.2. :~
Project Manager; Pamela Keyes
Bids Received; 3
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1 Installation of Pilings with Navigational Round Piling 12" Butt X 25' $ 1,430,00 $ 500,00 $ 500,00
prices for each size
2 Installation of Pilings with Navigational Round Piling 12" Butt X 30' $ 1,430,00 $ 600,00 $ 600,00
prices for each size
3 Installation of Pilings with Navigational Round Piling 12" Butt X 35' $ 1,610,00 $ 700,00 $ 700,00
prices for each size
4 installation of Pilings with Navigational Round Piling 12" Butt X 40' $ 1,666,00 $ 800,00 $ 800,00
prices for each size
5 Installation of Pilings with Navigational Round Piling Wrapping charge $ 800,00 $ 75,00 $ 75,00
prices for each size
6 installation of Pilings Navigational Cement Piling 30'
wlorices for each size $ 2,200,00 $ 1,380,00 $ 1,100,00
7 Installation of Pilings Navigational Cement Piling 35'
wlorices for each size $ 2,350,00 $ 1,610,00 $ 1,450,00
8 Installation of Pilings Navigational Cement Piling 40'
wlorices for each size $ 2,550,00 $ 1,840,00 $ 1,500,00
9 Installation of Pilings Navigational Cement Piling 45'
wlorices for each size $ 2,700,00 $ 2,070,00 $ 1,550,00
10 Relocation of pilings Navigational Cement Piling 12" Butt X 25'
wlorices for each size $ 1 430,00 $ 550,00 $ 300,00
11 Reiocation of pilings Navigational Cement Piling 12" Butt X 30'
wlnrices for each size $ 1,430,00 $ 550,00 $ 325,00
12 Relocation of pilings Navigational Cement Piling 12" Butt X 35'
wlorices for each size $ 1,430,00 $ 600,00 $ 350,00
13 Relocation of pilings Navigational Cement Piling 12" Butt X 40'
wlorices for each size $ 1,430,00 $ 650,00 $ 400,00
14 Reiocation of pilings Navigational Cement Piling 30'
wlorices for each size $ 1,600,00 $ 1,600,00 $ 600,00
15 Reiocation of pilings Navigational Cement Piling 35'
wlorices for each size $ 1,600,00 $ 1,600,00 $ 700,00
16 Relocation of pilings Navigational Cement Piling 40'
" wlorices for each size $ 1,600.00 $ 1,700,00 $ 800,00
Relocation of pilings Navigational Cement Piling 45'
wlorices for each size $ 1,600,00 $ 1,800,00 $ 900,00
18 Removal of pilings Removal of pilings wlprices for each size 12" Butt X 25'
wlorices for each size $ 875,00 $ 300,00 $ 700,00
19 Removal of pilings Removal of pilings wlprices for each size 12" Butt X 30'
wlorices for each size $ 875,00 $ 360,00 $ 800,00
20 Removal of pilings Removal of pilings wlprices for each size 12" Butt X 35'
wlorices for each size $ 875,00 $ 420,00 $ 900,00
21 Removal of pilings Removal of pilings wlprices for each size 12" Butt X 40'
wlorices for each size $ 875,00 $ 480,00 $ 1,000,00
22 Removal of pilings Navigational Cement Piling 30'
wlorices for each size $ 1,075,00 $ 850,00 $ 1,100,00
23 Removal of pilings Navigational Cement Piling 35'
wlorices for each size $ 1,075,00 $ 980,00 $ 1,450,00
24 Removal of pilings Navigational Cement Piling 40'
wlorices for each size $ 1,075,00 $ 1,120,00 $ 1,500,00
25 Removai of pilings Navigational Cement Piling 45'
wlorices for each size $ 1,075,00 $ 1,260,00 $ 1,550,00
26 Installation of signs Installation of signs with price per sign and size USCG 112 mile visibility sign $ 800,00 $ 250,00 $ 1,500,00
27 installation of signs Installation of signs with price per sign and size USCG 1 mile visibillly sign $ 1,000.00 $ 500.00 $ 2,000,00
28 Installation of signs Installation of signs wllh price per sign and size USCG 2 mile visibillly sign $ 1,200.00 $ 750.00 $ 3,000,00
29 Installation of signs Installation of signs wllh price per sign and size 3' X 4' informational Sign $ 580,00 $ 250,00 $ 1,200,00
30 Installation of signs Installation of signs wllh price per sign and size 5' X 7' Informational Sign $ 580.00 $ 250,00 $ 1,350,00
31 Installation of signs Installation of signs with price per sign and size 3' Diamond or Octagon marker $ 580,00 $ 250,00 $ 1,250,00
32 Installation of signs Installation of signs with price per sign and size 4' Diamond or Octagon marker $ 580,00 $ 250,00 $ 1,350,00
33 Removal of sians Removal of sians with orice oer sian and size USCG 112 mile visibility siQn $ 300,00 $ 190,00 $ 200,00
34 Removal of sians Removal of sians with orice oer siQn and size USCG 1 mile visibility Sian $ 400,00 $ 190,00 $ 200,00
35 Removal of sians Removal of sians with orice oer sian and size USCG 2 mile visibilitv sian $ 600,00 $ 190,00 $ 200,00
36 Removal of slans Removal of sians with orice oer sian and size 3' X 4' Informational Sign $ 200,00 $ 190,00 $ 200,00
37 Removal of sians Removal of sians wllh orice oer sian and size 5' X 7' informational Sian $ 250.00 $ 190,00 $ 200,00
38 Removal of sians Removal of sians with orice oer sian and size 3' Diamond or Octaaon marker $ 200,00 $ 190,00 $ 200,00
39 Removal of sians Removal of sians with orice oer sian and size 4' Diamond or Octaaon marker $ 200,00 $ 190,00 $ 200.00
40 Emergency Service Fee for 2 business day response Emergency Service Fee for 2
business day resoonse $ 22,000,00 $ 7,500,00 $ 1,000,00
TOTAL TO DETERMINE I....
~ OVERALL LOWEST
BIDDER $ ~~ ..,~ nn $ or ~~r M $ .... '~r ~..~ M
.. ......
Size! Unit of
Price to County
Packet Page -811-
Collier County
Waterways Piling Installation Removal
11-5635
3/8/2011 Item 16.D.2. :~
Project Manager: Pamela Keyes
Bids Received: 3
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Price per Installation Including
A.1 Atternate 1 cable, chain and anchor $ 3,600,00 $ 2 950,00 $ 2 500,00
A-2 Atternate 2 Price er removal $ 2,200,00 $ 850,00 $ 500,00
A-3 Atternate 3 Price er relocation $ 4,200,00 $ 2,000,00 $ 2,000,00
rice for complete installation
(County to provide solachan
A-4 Atternate 4 beacon $ 1,200,00 $ 2 000,00 $ 500,00
Price for 8' aluminum ladder
A-5 Atternate 5 installed $ 3,000,00 $ 1 000,00 $ 500,00
Price for 10' aluminum ladder
A-6 Mernate 6 installed $ 3,200,00 $ 1 200,00 $ 500,00
Price for 12' aluminum iadder
A.7 Alternate 7 installed $ 3,400,00 $ 1,500,00 $ 500,00
A-8 Alternate 8 Price for beacon removed $ 300,00 $ 850,00 $ 500,00
A-9 Alternate 9 Price for beacon installed $ 1,300,00 $ 500,00 $ 800,00
A-10 Atternate 10 Price per dumpster load $ 1,350,00 $ 1,500,00 $ 1,200,00
A-11 Atternate 11
A-12 Atternate 12
A-13 Atternate 13
A-14 Alternate 14
A-15 Alternate 15
$ 80,00 $ 50,00 $ 75,00
N/A N/A N/A
$ 200,00 $ 55,00 $ 95,00
$ 350,00 $ 250,00 $ 750,00
$ 150,00 $ 200,00 $ 350.00
Per service $ 25,000,00 $ 8,500.00 $ 5,000,00
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A-16 Atternate 16
Opened by 1 Date: Diana De Leon; 1/11/11
Witnessed by 1 Date: Joanne Markiewicz; 1/11/11
Attachment 1: Vendor Check Yes Yes Yes
List
Attachment 2: Bid Response Yes Yes Yes
Form
FTID 920159826 65-0869775 75-2997419
Did not provide P98000071228 CGC1516366
Florida Certificate of Authority
Attachment 3: Insurance and Yes Yes Yes
Bonding Requirements
Attachment 4: Local Vendor Not Applicable Not Applicable Not Applicable
Preferences
Yes Yes Yes
Immigration Affidavit Validation
Signed Addendum #1 Yes Yes Yes
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Packet Page -812-
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C~er County
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Administrative Services Division
Purchasing
3/8/2011 Item 16.D.2.
January 26, 2011
Cebrone Atkins
Palm Beach Marine Construction, Inc.
1410 Forsythe Road
West Palm Beach, FL 33405
RE: ITB# 11..5635 "Waterways Piling Installation and Removal"
Dear Mr. Atkins:
Thank you for submitting your bid for the above referenced Invitation to Bid (ITB). As we reviewed
your offering, there is one additional clarification that needs to be addressed:
Item A-16, Mobilization cost: your solicitation states that your company will charge $5.000, Does
this mean that for every time the County requests the service from your firm that there will be a
$5,000 mobilization charge? (select yes or no)
Yes
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/';1 .
_X_ No .If "ilo".,please ~xpr~ when you would charge that amount.
That amount would be chaf;@eq..upon initial mobilization. Additional mobilization fees would
apply only if work stoppage i,S 'greater than 30 days.
(Si9nature(< 4i{ //(i ~ (Date) 1/27/11
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Please respond to this inquiry by 12 Noon, Naples local time, on Friday. January 28, 2011. If there
are any questions, please do not hesitate to contact me at 239/252-8375.
Very truly yours,
Diana De Leon
Contract Technician
C: Pamela Keyes, eZM
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Purdlasing Department. 3327 Tamiami Trail East- Naples. Florida 34112-4901 . www.coHiergov,netlpurchasil1g
Packet Page -813-
Co~:r County
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Administrative Services OMsion
Purchasing
3/8/2011 Item 16.D.2.
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January 26, 2011
Brian Midolo
Marine Contracting Group, Inc.
2511 Vasco Street, Unit 112
Punta Gorda, FL 33950
RE: ITB# 11-5635 "Waterways Piling Installation and Removal"
Dear Mr. Midolo:
Thank you for submitting your bid for the above referenced Invitation to Bid (ITB). As we reviewed
your offering, there is one additional clarification that needs to be addressed:
Item A-16, Mobilization cost: your solicitation states that your company will charge $8.500.
Does this mean that for every time the County requests the service from your firm that there
will be a $8,500 mobilization charge? (select yes or no)
Yes
_X_ No If "no", please explain when you would charge that amount.
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MCG will charge $8500 for each time we mobilize to do a single work order or group of work
orders at the same time. It would be to the Counties advantage to do more than one WO at a
time.
Please respond to this inquiry by 12 Noon, Naples local time, on Friday, January 28,2011. If there
are any questions, please do not hesitate to contact me at 239/252-8375.
Very truly yours,
Diana De Leon
Contract Technician
C: Pamela Keyes, CZM
o
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Purchasing Department. 3327 Tamiami Trail East. Naples, Florida 34112.4901 . www.colliergov.netfpurchasing
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Packet Page -814-
3/8/2011 Item 16.D.2.
January 26, 2011
Co ler County
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Adnlinistrative Services Division
Purchasing
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Harold Dreyer
Gunderboom, Inc.
210 Hickman Drive
Sanford, FL 32771
RE: ITS# 11-5635 "Waterways Piling Installation and Removal"
Dear Mr, Dreyer:
Thank you for submitting your bid for the above referenced Invitation to Sid (ITS), As we reviewed
your offering, there are two additional clarifications that need to be addressed:
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1, Item A-16, Mobilization cost: your solicitation states that your company will charge $25,000.
Does this mean that for every time the County requests the service from your firm that there
will be a $25,~obilization charge? (select yes or no)
L Ves ~
~ No If "no", please explain when you would charge that amount.
~ -me c.o"rnZpd.. f t S u.~ :/I I DO r... T;..J eN if'S:, "1 ~ T I+f
GDNI"t.A-L'1 IS 0\162- 'I /Dol..IHE:.-N NO.
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2, Watercraft Protection and Indemnity (P & I) insurance and Maritime Coverage (Jones Act)
insurance, each for $1 M per occurrence, was not selected on the Insurance Attachment in the
solicitation documents, however, it is required for the contract. Would your firm provide both of
these coverages for the same quoted price in offering?
1ves
No 11€-
(Signature) (. 7 -
(Date) OI/iK6J;;;o//
Please respond to this inquiry by 12 Noon, Naples loca! time, on Friday, January 28,2011. If there
are any questions, please do not hesitate to contact me at 239/252-8375.
Very truly yours,
Diana De Leon
Contract Technician
..-....
C: Pamela Keyes, CZM t:::!:\.
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Purchasing Depaltm9f1!' 3327 Tamial1l1 Trail East. Naples, Florida 34112-4901. www.colliergov.neUpurcllaSlng
Packet Page -815-