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BCC Minutes 09/10/2004 E (Hurricane Ivan) September 10,2004 TRANSCRIPT OF THE EMERGENCY MEETING OF THE BOARD OF COUNTY COMMISSIONERS Naples, Florida, September 10, 2004 LET IT BE REMEMBERED, that the Board of County Commissioners in and for the County of Collier, and also acting as the Board of Zoning Appeals and as the governing board( s) of such special districts as have been created according to law and having conducted business herein, met on this date at 3:33 p.m. in EMERGENCY SESSION in Building "F" of the Government Complex, East Naples, Florida, with the following members present: CHAIRMAN: Donna Fiala Jim Coletta Fred Coyle Tom Henning Frank Halas ALSO PRESENT: Jim Mudd, County Administrator David C. Weigel, County Attorney Page 1 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS ~ EMERGENCY AGENDA September 10, 2004 3:30 p.m. Donna Fiala, Chairman, District 1 Fred W. Coyle, Vice-Chair, District 4 Frank Halas, Commissioner, District 2 Tom Henning, Commissioner, District 3 Jim Coletta, Commissioner, District 5 NOTICE: ALL PERSONS WISHING TO SPEAK ON ANY AGENDA ITEM MUST REGISTER PRIOR TO SPEAKING. SPEAKERS MUST REGISTER WITH THE COUNTY MANAGER PRIOR TO THE PRESENTATION OF THE AGENDA ITEM TO BE ADDRESSED. COLLIER COUNTY ORDINANCE NO. 2003-53, AS AMENDED, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. REQUESTS TO ADDRESS THE BOARD ON SUBJECTS WHICH ARE NOT ON THIS AGENDA MUST BE SUBMITTED IN WRITING WITH EXPLANATION TO THE COUNTY MANAGER AT LEAST 13 DAYS PRIOR TO THE DATE OF THE MEETING AND WILL BE HEARD UNDER "PUBLIC PETITIONS". ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDINGS PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. 1 September 9, 2004 ALL REGISTERED PUBLIC SPEAKERS WILL RECEIVE UP TO FIVE (5) MINUTES UNLESS THE TIME IS ADJUSTED BY THE CHAIRMAN. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS ANY ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PROCEEDING, YOU ARE ENTITLED, AT NO COST TO YOU, TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE COLLIER COUNTY FACILITIES MANAGEMENT DEPARTMENT LOCATED AT 3301 EAST TAMIAMI TRAIL, NAPLES, FLORIDA, 34112, (239) 774-8380; ASSISTED LISTENING DEVICES FOR THE HEARING IMP AIRED ARE AVAILABLE IN THE COUNTY COMMISSIONERS' OFFICE. 1. Pledge of Allegiance 2. Update on Hurricane Ivan and its affect on Collier County - Dan Summers, Collier County Emergency Management Director Presented 3. Adoption of Proclamation/Resolution of the Board of County Commissioners of Collier County to Declare a State of Emergency for All Territory Within the Legal Boundaries of Collier County including All Incorporated and Unincorporated Areas Resolution 2004-255 Adopted - 5/0 4. A Motion was made to move the BCC Meeting from the September 14, 2004 to the following Tuesday, September 21, 2004 Approved- 5/0 5. A Motion was made to Expedite FEMA Funds over the first 72 hours after Hurricane Ivan has passed Collier County Resolution 2004-256 Adopted - 5/0 6. Update on Collier County procedures, including the closing of Government Facilities To be further discussed at the Saturday, September 11, 2004 BCC Emergency Meeting 7. County Attorney David Weigel's discussion on the procedures relating to a Resolution to the City of Naples to engage in a Conflict Dispute Resolution with Collier County 2 September 10, 2004 ""'- To be further discussed at the BCC Emergency Meeting on Saturday, September 11, 2004 8. Adj ourn 3 September 10, 2004 "__.0__'."_._ ._".,,___.._,_.,__""~___K'_~'__'_ September 10,2004 MR. MUDD: Ladies and gentlemen, if you'd please take your seats. Madam Chair, you have a hot mike, and it's on the 3's. CHAIRMAN FIALA: That's exactly what I was going to tell the audience, we waited till 3 :33, because Mr. Mudd, our guy with the crystal ball, said the first storm was on the 13th, the second one was on the 3rd, and the third one is planned for the 13th. So we better wait till 3 :33 in order to start this meeting. So with that, we are calling to order the special meeting for the county commission on September 10th. Please rise and say the pledge of allegiance with me. (Pledge of Allegiance was recited in unison.) CHAIRMAN FIALA: Thank you. And with that, I'll turn this meeting over to Mr. Mudd. MR. MUDD: Madam Chair, we're going to do a couple of items today. First we're going to hear from Mr. Summers, and he's going to give you an update as far as hurricane status projections, the latest projections and how it affects Collier County. Based on that information, we are going to ask the board to declare an emergency. And Mr. Weigel has drafted an emergency declaration, I think you all have a copy, and he passed it out to you before the meeting started. Then after that's over, I'm going to ask the board to have a motion to postpone the 14 September BCC meeting and have it on the 21 st of September because of the hurricane. But I'd like to turn it over now to Mr. Summers so he can give you a briefing and let you know what's out there, what the potential effects are to Collier County, and with that information, then get into the following items. Mr. Summers? Page 2 September 10,2004 Item #2 UPDATE ON HURRICANE IVAN BY DAN SUMMERS, COLLIER COUNTY EMERGENCY MANAGEMENT DIRECTOR - PRESENTED MR. SUMMERS: Commissioners, good afternoon. Dan Summers, director of the Bureau of Emergency Services for Collier County and your emergency management director of record. I just want to tell you that I think I've done this once, if not twice, and now the third time, and it's just hard for me to fathom at this point, but we know the drill and we have the information, so let's jump right into it. As I typically do, I'd like to go over our weather discussion with you. I want to make some comments about individual family and community preparedness. I'd like to --following that, I'd like to talk to you about my time lines, my operational plans, some high priority issues and then basically general action plans I'd like to share with you. There -- a number of those items there's an awful lot of information to put in front of you today, so let me get right to it. And then we'll make sure we have adequate time for questions and concerns, and then Mr. Mudd has some other items to wrap up. On the computer screen, you see Hurricane Ivan, and it's -- basically what we're looking at is the 2:00 advisory for today, its current position. It maintains a variable forward motion speed anywhere from nine to 13 miles per hour. Please understand that as we model this storm, we're taking static periods of time, based on where the hurricane is at any given hour, based on the information from the reconnaissance aircraft, putting the static information in with the dynamic information, which is the atmospheric models, to come up with the current tracks. Page 3 _ _...,_..._.._.__....._._.__,.__._._.",.,.,..."'_..<,_...........~,,__'..___""'...'_~...."''',,,._w.·_ '," September 10, 2004 As you know, during Frances and Charley, we tried to allow ourselves as much as four-hour buffer in the forecast, and Hurricane Charley almost gave us 14 hours or more buffer with its change in forward motion. As I continue to stress to you the importance of allowing us to have extra time in this time line planning, as opposed to being called short, as this storm crosses Cuba, in the words of Max Mayfield who I spoke with at 11: 00 this morning, Max said -- Mr. Mayfield from the hurricane center said as it crosses Cuba and enters the Straits of Florida, it has readily at its disposable (sic) high octane fuel. What he's referring to there is very, very warm sea surface temperatures which can act as a catalyst for this storm. So I have tried to put some time value to that, just in case. And again, our other goal and our priority is to always do as many protective actions as we can during daylight hours. We don't want to be doing these types of activities at night when conditions deteriorate. If you'll look at the screen, the current forecast track is depicted on there. The large circle around southern Florida is what we call the decision arc circle. And that is the center. That circle represents the storm force winds and the closest point to landfall on the current track with Collier County. So when the outside ring of the hurricane hits that decision line or that decision arc, that is the point that we are to be protected. That is our zero hour for protective action. I will advance the storm and in the upper right-hand corner you see the estimated wind speeds and you also see the current - the predicted forward movement. You will see very little change in the storm's activity. Again, these are all predicted movements. However, all four of the five hurricane models, hurricane prediction models, are in general agreement, unlike what we had with some of the other storms. There were only in some cases two or three of the models in agreement with Charley and Frances. Page 4 September 10, 2004 I want to indicate to you that this is not a Charley or Prances event, based on what we're seeing right now. We're seeing a storm that the radar imagery looks more like a skill saw blade or much more -- the geometry is similar all the way across the storm. At 3 :00 p.m. Sunday afternoon is where we -- again, I have a little bit of time built in here, but at 3:00 p.m. Sunday afternoon, all of our activities should be at a peak in terms of preparedness or mobilization for sheltering, et cetera. We move on into the evening hours and we see that the storm force winds, again around 3:00 a.m. on Monday. Again you've got to give me a couple of hours either side of these windows. 3 :00 a.m. start to enter -- we'll bump that up and say even 5:00 a.m. Monday morning, we're on the fringe there of the storm force winds. Again, those are 39 miles per hour or greater. The current track, as we move it forward, you'll realize -- you'll see as it comes across Cuba, because right now at its current track it's not coming across the mountains, it's basically coming across -- you could call it the Piedmont area, around Havana, so there will be little degradation in the storm expected as it crosses landfall. And that degradation was-- I'll kind toggle this back and forth. You can see the rings get a little smaller there. Then you'll move forward and you'll see a little more degradation. And then once that eye clears lands, if you'll notice, as I toggle back and forth, again you'll notice that the storm is expected to intensify and the wind fields get larger, maintaining 13 miles per hour, 120-mile-an-hour winds. And that's as far as the hurricane center at this hour has modeled this storm. You'll also notice that it puts Collier County on the leading edge. So we're again extremely concerned about storm surge. There are some estimated models out there from the storm -- from the Hurricane Center right now. They are only for planning purposes Page 5 September 10, 2004 only. They're not true models. We won't model most of that until Saturday evening or even Sunday morning, to some degree. But we again have to be looking at the Category 1, at least the Category 1 storm surge inundation, much like we did during Frances and Charley where we're talking about everything east of 41. Now, I don't have solid enough information to make formal recommendations to you on evacuations; that's the purpose of us reconvening tomorrow is to have a better forecast, better model, communications with the Hurricane Center. And tomorrow will be our indication for the formal evacuation discussion. Today as I get into the general actions, I want to stress to you how important it is that we reduce the census in coastal Collier County, effective today, and allow everyone as much time as possible to mobilize outside of the Collier County area. Now, there is one given I can share with you at this point, and that is that we're pretty -- we're relatively confident that this is a Gulf storm event. So traveling east on 75 and to the extent that resources and hotel rooms, those things are available in the Miami area, since they got off pretty easy from the last storm, that again, if you're going to travel north, now is the time to be on the road or getting ready to get on the road. If you want to travel east towards Dade County, that you have some time to do that tomorrow. I'll move the storm on up - MR. MUDD: Don't move yet. MR. SUMMERS: Pardon me. MR. MUDD: Commissioners, if you just take a look at what he shows on the slide right now. And I want to draw a little bit of comparison. And he said it's not a Charley, and he's absolutely correct. And it's not a Frances. It's a little bit of Charley and Frances all together. It's got the Charley impact as far as intensity is concerned, and it's got the Frances size. Page 6 ....--- .' "---,.,,..~._,-,..,......._.~=-'--- ,. September 10, 2004 CHAIRMAN FIALA: Oh, is it that big? MR. MUDD: That's right, ma'am. If you remember Charley, Charley -- the blue line is where the yellow line is on this thing, okay? And his red line would be the yellow line. And the red line would be something close to the center of where that little white thing is, inside of that. So Charley was a significantly smaller storm than this. CHAIRMAN FIALA: Well, I thought --somebody had said this morning it was 30 miles wide, and Frances was 185 miles wide, right? MR. SUMMERS: Roughly, yes, ma'am. CHAIRMAN FIALA: Okay, so this one is 185 miles wide MR. SUMMERS: Well, you're dealing with different geometry in this storm in terms of its high wind fields are much more concentrated. As we saw Charley and even Frances to some degree get across, it did get much larger, but the intensity of the winds was different. So that's why I continue to refer to the geometry of this particular storm. The geometry of this storm is much closer to the worst case, much more intensive storm than what we experienced with Charley and even Frances as it came across shore. MR. MUDD: But if you take a look, ma'am at the blue line as it sits across, and every one of those dasher lines on your longitude are 60 miles each, it's about 200 miles wide. CHAIRMAN FIALA: Commissioner Halas? COMMISSIONER HALAS: What do you -- what's your anticipation of the category of this storm as it proceeds to -- in our direction? MR. SUMMERS: In our conference calls we had today, again, they're going to hold somewhere around 120 mile per hour is their discussion today. They can't imagine much beyond that at this point Page 7 "--.- ._,"..,.,-.~_..._----,~,,-----'_.' ,_. ..~.,...._,_.-._,,~,._.._.,._.._--_.- September 10, 2004 until we start seeing how this storm behaves as it crosses Cuba. And that is really our major concern, how much degradation we have and how much intensification do we have once it comes off the northern coast of Cuba. Those are things that our models cannot predict. So it is prudent on our part to always prepare -- lean towards the worst case or to be as on the outside of any numbers that we might get once it crosses Cuba. COMMISSIONER HALAS: Okay. MR. SUMMERS: I will share with you --I'll run this just a little bit further. Please understand that the Hurricane Center has not mapped -- and it's appropriate, it's typical with their forecast -- has not mapped the larger much beyond this point, but just envision that the storm maintaining its same size and at 7:00 p.m. Sunday evening really puts it extremely close. And as Mr. Mudd said - MR. MUDD: Monday. MR. SUMMERS: I'm sorry, Monday, thank you. Monday evening. So there might be a tendency of folks to say okay, well, we have some time Monday. You can't take that risk. We don't know what activity -- we're on the leading side, we might generate some tornadic activity, and we might generate some additional thunderstorm activity. So we want to be in our protective action situation Sunday night. Ifwe gain a few hours Monday morning, that gives us an opportunity for emergency response personnel to change strategy to adjust for a landfall. We want folks to be off the road Monday morning. We want to make sure that our power grid is stable, and the list goes on and on. So we felt -- we want to again be in that protective action situation or stability Sunday night. Let me go with -- let me just share with you at this point what the current radar imagery looks like. The visible loop infrared. And this as you see, this toggling back and forth Page 8 .,-"- September 10, 2004 right now, and you can see a very well defined eye, which means we're dealing with a well organized storm at this juncture. So it's worth watching, needless to say, very closely. Let me move forward and give you some information at this point. We want to continue as we did yesterday with our press briefing of stressing individual and family preparedness. We want individuals to take action now on their family's evacuation plan. Citizens should be reminded that evacuation shelters are not a comfortable place to be. We're going to do the best we can with the resources that we have. We do not have extended backup power or comprehensive backup power at our shelters. We typically -- in our public schools we provide generator support for emergency lighting, as they would. That's part of their school operation. But just like most any other hurricane shelter in the U.S., there is not 100 percent lighting, there's not 100 percent air cooling or air conditioning. We will do our best to make those buildings as comfortable, even cooler, prior to the event of landfall, but once we lose power, the idea there is they're to provide refuge for wind and for water. And it's -- we'll do our best to make you as comfortable as we can. I want to suggest that citizens traveling to the north, effective tomorrow, plan on your travel distance outside of the State of Florida to maybe be four times longer than your typical trip. So I'm trying to again stress the message, leave early. So if you elect to travel to the southeast coast, plan on your travel times being twice as long as you would normally expect. Now, let me share with you my operational time line. Again today, with your support, we want to again stress the voluntary evacuation compliance for coastal residents. We want to have as much voluntary evacuation compliance messages, if you will, reinforced again all day tomorrow. Page 9 September 10,2004 I plan on briefing you again tomorrow at 3:30 with the latest hurricane track and my recommendations for mandatory evacuation. And that mandatory evacuation will include general topics such as coastal residents, mobile homes, individuals with special needs. And again, I'll reinforce that for you and have a time line tomorrow. Final, shelter activities and locations will be announced no later than Sunday morning via radio, television, cable, and at this time I have elected to be prepared to set off the NOAA weather radio and the emergency alert system. And I may also use cable audio interrupt again to resell -- or reinforce to the public my messages. Again, shelters will be determined no later than Sunday morning. And I want the opportunity to have some adjustment in those shelters, depending on the storm's intensity. An area of high priority assistance. We have been in on the phone constantly with Charlotte County, per your discussions. We have made available a school for Charlotte County residents to shelter. They have no shelters left. Virtually no management personnel left. We were in touch with the National Red Cross this morning and they're flying teams in from other states, and we're going to be prepared to assist Charlotte County evacuees in Collier County at Palmetto Ridge maybe as early as tomorrow afternoon. Those folks have got to have some time to get stabilized. And I concur with you, based on my conversations with the emergency management director out there, that we provide whatever assistance we can. General action plans at this point. We have reminded all county operations to make sure that they're in full readiness posture by the close of business today. Our Collier Information Center, which has continued to have just tremendous high call volume, will be open most likely until 11 :00 tonight, depending on call volume. Page 10 September 10, 2004 Ifwe elect to scale back, it won't be any earlier than 8:00 p.m., but right now we plan on running until 11 :00. Emergency Management again will continue to monitor the storm's activity and finalize our shelter discussions. Emergency management, as well as John Torre's office, customer relations, we will keep the media advised with interviews or press briefings. And I used an incorrect term the other day in terms of a press conference. A press briefing allows me to capture all the media and brief them at one time as to our actions, rather than spending half the day doing one-on-one interviews. And that just works out much more efficiently. We have received the final stock of our supplies that we need for our shelters. Most of -- some things needed to be cleaned and serviced. That work is completed as of noon today. And our disaster response trailers are starting deployment this afternoon to a staging area. We will bring the mobile -- we have brought the mobile command bus in. We're testing our other backup communications systems. We had some problems with our satellite radio gear before; we now have that corrected. We're in touch with the library offices as well, and we want to make sure there might be some extra vans and drivers that we can use for courier routines tomorrow. And if those become necessary, the Emergency Management Office will task those drivers and vans, if we need them for courier service. We continue to remind residents now that 1-75 eastbound is an evacuation route of option. And we remind residents to maintain identification with them at all time for reentry purposes. That includes power bills, water bills, driver's licenses, et cetera, to help validate their proof of local residency. The Emergency Operations Center will have a partial activation tomorrow. That will run roughly from 9:00 a.m. to 4:00 p.m., concentrating mostly on human services and logistics issues. We Page 11 _" .....__.._~__."'_.,_'_._._m.'~'_._"_._.__,......_.._"____'"'......~..-""' September 10, 2004 know that we have a lot of things to fine tune, a lot of things to get ready. So a partial activation will occur tomorrow, again, to review forecast, storm track, intensity and making sure that we're doing everything we can for special needs. I've been in touch with Jeff Page at EMS and we have reevaluated an alternate location for Med-Flight. As you know, Lee County had a very difficult time with some hangar damage from its storm event. We now have two other alternate locations in which to deploy and store the helicopter for the hurricane event. I will make that determination as to when to send that helicopter out. We obviously want to keep Med-Flight here up until the very last minute, but we do not want to compromise that aircraft under any situation if it's going to be damaged in a hangar. And we're looking at some locations in Georgia right now in which to store that helicopter. Four to five hours would put it out, four to five hours would get it back. We cannot stress enough the need for citizens to voluntarily evacuate, make their personal plans, make their personal transporation arrangements. We have been inundated with special needs requests to deal with medically frail, but we're finding that a lot of those cases in fact those folks can mobilize, they do have alternate sources, they do have a family backup system. So we want to stress to the individuals not to call and be placed on the special needs list if in fact they don't have a caregiver, if in fact they need oxygen, or if in fact they do not have any mobility support whatsoever. Those are the folks we want to take care of. The individuals that have other support mechanisms, we need to ask them to activate appropriately. I want to stress to you that I'm going to work hard to continue to get the warning and precautionary measures out. Again, radio, television, NOAA weather radio, what we can emergency alert system, civil emergency messages. We've already spoken with Page 12 September 10,2004 Tallahassee, Miami Weather, and they are aware that we're going to activate those at my discretion. Probably only three messages that will correspond with the watch, the warning and imminent landfall. And again, we can take that NOAA weather radio and put a local message to it as well. We also want to mention to you that the sheriff has asked that tomorrow we entertain a discussion about a curfew. And it may be that if we cannot convene on Monday, that we might research him having a standing order from you, if you will, to activate that curfew tomorrow evening, as needed, or even Monday evening, as needed. But we can discuss that tomorrow after we review it with the sheriff and legal staff. The last thing I want to mention to you is that without a doubt folks are tired. We've seen it in our emergency workers. We have seen the stress that we have put our citizens through, everything from without power, without fuel. We take no pleasure in giving these recommendations to you. We're giving you the best recommendation that we have following the current plan. Weare in synch with the state, we're in synch with my emergency management counterparts in Lee and Charlotte County. Weare all on the same time line. And whether we have a direct hit or a paralleling storm event, either way we have reason for significant amount of caution and concern. I would rather you be inconvenienced than us deal with a loss of life. And because we're dealing again with a storm surge event, that's where we need significant caution. I'll stop right there and see what recommendations or discussions that you might have. CHAIRMAN FIALA: Yes, Commissioner Halas? COMMISSIONER HALAS: Dan, with your best assessment of the information that you have at hand and the track that presently the storm is on, I know you can't have any direct specifics, but do you Page 13 __e~..~",.~.".",_,·"__'··_····'··_·_·· < . ,_.,.,._,--~....-.,"-'-"'----"-"'- . ~---'-' September 10,2004 think that the storm has the ability to waiver one degree to the east or one degree to the west after it passes Cuba? MR. SUMMERS: Sir, I think all bets are off when it passes Cuba. It's so close to call. Weare watching this trough coming across the Continental U. S., and that will be the steering current that this storm will react to. Whether it has enough intensity to maintain a due north track or even has enough intensity to generate its own movement even to the northwest remains to be seen. It is just so close. CHAIRMAN FIALA: Commissioner Coletta? COMMISSIONER COLETTA: Dan, you mentioned that the shelters are not the preferred place to be if there's other choices, and I think this is the time too to once more mention that the -- to the public that if they have friends that live in coastal areas, especially those people that live very close to the coast who are in trailers, manufactured homes, that they -- if they have other friends or you know people like this, that you open your hearts and your homes and you take these people in to alleviate the problems in the shelter. We all share this load, we're going to get through this in just fine shape. MR. SUMMERS: Sir, that's a good point. And we saw many churches and many civic organizations in the last storm event opening their doors. We want to remind them again to be prepared. It's what we refer to as alternate forms of shelter. And we encourage everyone to do that, where they can get away from the water and hide from the wind. CHAIRMAN FIALA: Okay, Commissioner Henning? COMMISSIONER HENNING: What do you recommend somebody that has medical apparatus that needs AC power? Where do you recommend they go? Page 14 --- '" ·'H'~"__,""W'___'''''''''''''''-'··''''''''·'''·'-'''---''·'··- September 10, 2004 MR. SUMMERS: We have very limited 110 volt AC power in the shelters. And some of our other schools also have a little bit of backup power there. We're working very hard to address that. If they come to the shelter, they need to be prepared, as they should be, as their oxygen provider makes recommendations for, bring their oxygen generator. They'll know that terminology if they use an oxygen generator. Which again is not an electrical generator, but it's a device that allows the oxygen to flow either on battery power --battery power will be totally contained. They need to come with their medicines, come with their oxygen, come with their apparatus so that they are -- they need to come prepared to be without power. And most medical care providers and oxygen dealers have made some provision for that. We also have accumulated a very small reserve of oxygen, what we could get our hands on, because it's tight right now. So we do have some reserve capability. We'll work with EMS, work with the health department. And we did very well last time on most of -- most of our oxygen dependent issues. Folks came much better prepared last time, as opposed to Charley. The special needs shelter that we identify, we will do our best with the available backup power to make it work. COMMISSIONER HENNING: Commissioner, I don't know if it's appropriate for the proclamation at this time? CHAIRMAN FIALA: Could I ask a question, and then back to you. Yes, we're talking about storm surge, and I know I've mentioned a few times about sand bags. If we don't have sand bags, what can we use in their place? Somebody was telling me bags of mulch? MR. SUMMERS: Yes, ma'am. What you're looking for from the sand bag -- remember in the sand bagging operation you're using polyethylene paper or polyethylene fabric as your water barrier. The purpose of your sand bag or your bag of mulch is to provide the Page 15 ",...".._.,.,_"."w"....."'..,.~~_.....~,_,_"~_.._"........·-'_n_'......___,..__.."_.·~,._·,,·····_··_··__ September 10, 2004 ballast or the strength to that waterproof barrier, which is your plastic paper. So you put plastic paper between anything that you're trying to protect, and then your -- in the absence of sand bags, bagged mulch, anything -- CHAIRMAN FIALA: Topsoil. Bags of topsoil? MR. SUMMERS: Topsoil is another good thing that you can manage that provides the ballast and the weight necessary to provide that waterproof barrier. CHAIRMAN FIALA: And is that safe to put like on a patio? Because it's not that heavy and you've got a lot of wind, is it safe to put like in front of your patio windows? MR. SUMMERS: Generally it is. Again, what you're trying to avoid is you have to evaluate, it's not going to protect you from a wind-blown debris scenario, but if you're out to stop water, then it is a good alternative. CHAIRMAN FIALA: Okay. MR. MUDD: So ma'am, he just described make sure you understand, you've got a sheet of plastic that's out in front, put a little bit underneath and you put your heavy materials on the back, and you roll the sheet over the top and just put a layer on the top, and then you've got whatever that plastic sheet goes from the bottom of the flooring to whatever height you want is that plastic sheet. And the plastic sheet keeps out the water and your bags keep -- give you enough strength to hold the water back. CHAIRMAN FIALA: Okay. Commissioner Halas? COMMISSIONER HALAS: Dan, we've got Sprint and FPL on board? MR. SUMMERS: We do have Sprint on board. We have asked FP &L for a pre-event deployment. We don't anticipate communicating with them until midday tomorrow. We again will Page 16 '"^-,..-...._--_........-~<-'-'-~ September 10, 2004 emphasize to them the need to have them here at this location Monday morning. COMMISSIONER HALAS: Great, thank you. MR. MUDD: Our FP&L rep, as soon as Frances was over and through here, was getting in his car and moving to the east coast, okay, because he had calls to work on that. But we've had the same rep for the two events. And I told him that next weekend be sure to come now, and I'm sure he'll be back. CHAIRMAN FIALA: Commissioner Coletta? COMMISSIONER COLETTA: Yes, I know a lot of people out there are going to have questions, such as should they evacuate. That determines many different things: Where you're located, the age of your house, anything from where the hurricane's going to come at anyone given moment. And these are hard decisions to make. And if people have any doubts as to what they should do, we have a number that they can call. And we have at least 10 people on, manning these phones at any one time. The wait would be very short, and they can help them talk through the situation and to help make the decision. That number, if you'd like to write it down, is 774-8444. And it wouldn't hurt if we mentioned that number several times more during this meeting, just to make sure that people know they do have a way to reach out and get professional information on a timely basis. MR. SUMMERS: Commissioner, if I could, John Torre and his staff have done an excellent job in keeping Collier TV up and running, providing lots of slide information as well as some other general hurricane preparedness. Thank you, and we'll continue to stress that publicly and encourage those to watch Collier TV with that information as well. Thank you. CHAIRMAN FIALA: Okay, anybody else? All right. Page 1 7 September 10, 2004 MR. MUDD: Madam Chair, I'd like to get this over to David at this particular juncture so he can talk about the proclamation resolution for the emergency proclamation for Hurricane Ivan. CHAIRMAN FIALA: Mr. Weigel? Item #3 RESOLUTION 2004-255: TO DECLARE A STATE OF EMERGENCY FOR ALL TERRITORY WITHIN THE LEGAL BOUNDARIES OF COLLIER COUNTY- APPROVED MR. WEIGEL: Okay, you've heard similar before. Here we go: Proclamation of the Board of County Commissioners of Collier County, Florida, to declare a state of emergency for all territory within the legal boundaries of Collier County, which -- including all incorporated and unincorporated areas. WHEREAS, Hurricane Ivan has the potential for causing extensive damage to public utilities, public buildings, public communications systems, public streets and roads, public drainage systems, commercial and residential buildings and areas; and, WHEREAS, Collier County Emergency Management officials are recommending that a state of local emergency be declared due to the current and predicted path of Hurricane Ivan; and, WHEREAS, Chapter 252.38, sub. 3(A)(5), Florida Statutes, and Collier County Ordinance No. 84-37, 2001-45 and 2002-50, codified at sections 38-56 through 38-70 in the Collier County Code of Laws and Ordinances, provide for a political subdivision, such as Collier County, to declare a state of local emergency and to waive the procedures and formalities otherwise required of political subdivisions by law pertaining to -- and I will enumerate one through eight. Page 18 September 10, 2004 1), performance of public work and taking whatever prudent action is necessary to ensure the health, safety and welfare of the community. 2), entering into contracts. 3), incurring obligations. 4), employment of permanent and temporary workers. 5), rental of equipment. 6), utilization of volunteer workers. 7), the acquisition and distribution, with or without compensation of supplies, materials and facilities. 8), appropriation and expenditure of public funds. It reads as follows: NOW THEREFORE, it is resolved by the Board of County Commissioners of Collier County, Florida, in special session this 10th day of September, 2004, that Hurricane Ivan poses a serious threat to the lives and property of residents of Collier County; that voluntary evacuation is encouraged, and that a state of local emergency be declared, effective immediately, for all territory in the incorporated and unincorporated areas of Collier County. BE IT FURTHER RESOLVED that -- that the Board of County Commissioners hereby exercises its authority pursuant to Collier County Ordinance Nos. 84-37,2001-45 and 2002-50, and waives the procedures and formalities required by law of a political subdivision, as provided in Chapter 252.38, sub 3(A)(5), Florida Statutes, including authorization for the purchasing director to waive existing purchasing card limitations during the declared emergency. BE IT FURTHER RESOLVED that the Board of County Commissioners hereby declares that during an emergency, it shall be unlawful and an offense against the county for any person operating services -- excuse me, for any person operating within the county to charge more than the normal average retail price for any merchandise, goods or services sold during the emergency. The average retail price as used herein is defined to be that price at which smaller merchandise -- excuse me, similar merchandise, goods or services were being sold during the 30 days immediately Page 19 ---- September 10, 2004 preceding the emergency or at a markup which is a larger percentage over wholesale cost than was being added to wholesale cost prior to the emergency. The waiver and reimposition of the state gas taxes shall not factor as to the gasoline or petroleum product sales prices. And then it says, this proclamation resolution, adopted after motion, second and majority vote favoring same. That is the substantive language of the proclamation declaring state of local emergency for all of Collier County . COMMISSIONER HALAS: Move for approval. COMMISSIONER COLETTA: Second. CHAIRMAN FIALA: I have a motion to approve by Commissioner Halas, a second by Commissioner Coletta. Any discussion? (No response.) CHAIRMAN FIALA: All those in favor, say aye. COMMISSIONER COYLE: Aye. COMMISSIONER HALAS: Aye. COMMISSIONER COLETTA: Aye. COMMISSIONER HENNING: Aye. CHAIRMAN FIALA: Aye. Opposed, like sign. (N 0 response.) CHAIRMAN FIALA: Thank you very much. Item #4 MOTION TO MOVE THE BCC MEETING FROM SEPTEMBER 14,2004 TO SEPTEMBER 21,2004- APPROVED MR. MUDD: Madam Chair, I need approval to move the 14 September BCC meeting to the 21 st of September. COMMISSIONER COYLE: Motion to approve. Page 20 September 10, 2004 COMMISSIONER HALAS: Second. CHAIRMAN FIALA: I have a motion on the floor to move the BCC meeting from September 14th to September 21st by Commissioner Coyle and a second by Commissioner Halas. Any discussion? (N 0 response.) All in favor, signify by saying aye. COMMISSIONER HALAS: Aye. COMMISSIONER COLETTA: Aye. COMMISSIONER HENNING: Aye. COMMISSIONER COYLE: Aye. CHAIRMAN FIALA: Aye. Opposed, like sign. (No response.) MR. MUDD: And I will get that public notification out immediately. CHAIRMAN FIALA: Very good. MR. MUDD: Mr. Summers? Item #5 RESOLUTION 2004-256: REGARDING THE EXPEDITION OF FEMA FUNDS OVER THE FIRST 72 HOURS AFTER HURRICANE IVAN HAS PASSED COLLIER COUNTY- APPROVED MR. SUMMERS: Madam Chairman, one other item I'd like to ask. As we typically do with FEMA reimbursement in the first 72 hours of emergency response, I would like to ask your approval to, once again, for the emergency operations center, and this includes Page 21 M_'__'_"_'_'~""''''''_''__''''__'' ~ --~- _"_"U"._"..",_.,,~__~____'""·~'·'·"-'~ -- September 10, 2004 emergency -- small emergency purchase and rental, if necessary, authorization to move $50,000 from reserves to an emergency measures account. I haven't spent that much for the other two. That's not the point, it's to bookmark some funds so that I can do emergency rental, acquire last-minute maybe medical supplies and those type of things, as deemed necessary. It's not for us to keep, it's only for us to use what we need. And we need to work out the details on that later on. But if I could get an authorization for 50,000 to have it available. COMMISSIONER HALAS: So moved. COMMISSIONER COLETTA: Second. CHAIRMAN FIALA: Okay, I have a motion to approve by Commissioner Halas, a second by Commissioner Coletta. Commissioner Henning? COMMISSIONER HENNING: Could we get a list at our emergency meeting tomorrow of those items, possibly? MR. SUMMERS: Sir, I can give you an including but not limited to. But again, these are emergency. COMMISSIONER HENNING: Sure. MR. SUMMERS: Maybe some heavy equipment rental, maybe some additional oxygen supplies. It will be in those health/human services and emergency response; those things that are typically reimbursable 100 percent by FEMA during the first 72 hours of the event. But they are life safety in nature. CHAIRMAN FIALA: Commissioner Coletta? COMMISSIONER COLETTA: I would like to forego that, it's just one more step in the bureaucratic process that will serve no purpose at this time, and that we allow our emergency management director to act as he sees sufficient, and then we'll count the beans later. COMMISSIONER HALAS: I agree. Page 22 "'.... .....~..--~------'_..^.-..., September 10,2004 CHAIRMAN FIALA: Okay, all those in favor, say aye. COMMISSIONER HALAS: Aye. COMMISSIONER COLETTA: Aye. COMMISSIONER HENNING: Aye. COMMISSIONER COYLE: Aye. CHAIRMAN FIALA: Aye. Opposed? (N 0 response.) CHAIRMAN FIALA: Okay, that's unanimously approved. MR. SUMMERS: Thank you for your help, and that's all I have, Mr. Mudd. Item #6 UPDATE ON COLLIER COUNTY PROCEDURES, INCLUDING THE CLOSING OF GOVERNMENT F ACILITIES- TO BE FURTHER DISCUSSED AT THE SEPTEMBER 11,2004 BCC EMERGENCY MEETING MR. MUDD: Madam Chair, we've taken some -- just to kind of give you an update of what's been going on through the day. All our divisions and departments have topped off all the vehicles, they've got their vehicles disbursed at different locations, depending on where the hurricane's going to go so that they -- you know, someplace gets hit we don't lose -- we don't have all the eggs in one basket. We'll take care of all our IT equipment, get it all bundled up, make sure all that's squared away. Today HR cut checks, okay, and we did it on the -- we did it on fixed time, so we got all those in. Because they would normally go in on Wednesday, and we might not have electricity on Wednesday. And to make sure that the pay keeps moving like it will. And if Page 23 September 10,2004 we have a hurricane event that hits us, there will be other people out there in other businesses that wish that their employers took the same thing that we just did to make sure that they have a paycheck and it comes to them. So we've got that locked in. And we'll take care of overtime and those other things at the next pay cycle, after the event. So all of that's done. The Clerk of Courts is prepared to pay in cash or check starting on Tuesday, depending on if we have electricity or not. If you don't have electricity, cash gets to be very critical for everybody because your plastic doesn't work, some people don't take checks and they don't like P.O.'s; they like to see it in U.S. greenback, and you've got to have those dollars. And for those people at home that are listening, that isn't bad to go by the bank and to get some cash on hand. Because you'll find out, if you're out of electricity and none of those little -- none of -- and if you've got to go to a gas station, a lot of gas stations won't take credit cards, they will go straight to a cash transaction. That's exactly what happened in Charlotte County. I remember I had Commissioner Halas in my car a week after and we couldn't find a gas station that would take the credit card; you had to use dollars in order to get it. So it's good to have a little bit of cash on hand in order -- as part of your preparation plan to get over an event. I've told everybody in our staff to plan for what would happen if Monday and Tuesday were not open for regular business, and coming back on Wednesday. They will plan for that. I told them that that is not a decision and that decision will not be made until tomorrow at 3:30 after this meeting, and I will tell you at the meeting. And a lot of it has to do with the storm track and timing, and we try to get that as right as we possibly can. And Mr. Baker, who's the interim superintendent of schools, is in this audience today and will make an announcement tonight via the Page 24 ._.",c,....,,·<,_~..._...__'_··'''m~._....,_._.,·- - -....-...- . -- .--..-.,~._.-,.,.----. __""_"~'__'~'._"d'''_''''__"''· ____ September 10, 2004 press as far as school openings or closures for Monday and Tuesday, or whatever for next week. So he's paying attention to the weather. And Ray and I are talking all the time, because he has another requirement, and he basically --a lot of his schools turn into shelters. So that's another issue that we have to deal with. And the schools have been doing just exactly -- they've been super to work with as far as the last two hurricanes. And we're right on again as far as communication is concerned. So that's what I have right now. Madam Chair, if there's no more further question I'd ask -- Mr. Weigel will talk about adjourning and reconvening again tomorrow at 3 :30. Mr. Weigel? CHAIRMAN FIALA: I think Commissioner Halas has a question. COMMISSIONER HALAS: Yeah, I just have one question. Do you have any prognosis in regards to rainfall in this event MR. SUMMERS: No, sir, we do not have estimated rainfalls, and I suspect that when we start seeing maybe some early storm surge information, we'll have rainfall totals. I'm confident in my communication with the Hurricane Center earlier today that they are probably not going to be able to project that until once the storm crosses Cuba. COMMISSIONER HALAS: What's the history of the storm so far as it's making its track northward here. Has there been any information in regards to rainfall? MR. SUMMERS: No, sir, there hasn't. There's not been precipitation accumulations yet. And I imagine we would have to wait and see what happens as it crosses the islands before we can have a base. COMMISSIONER HALAS: Thank you. MR. MUDD: Commissioner, but where it's been and what it's left behind has not been a pretty site. Rule of thumb -- and I just got Page 25 .,-~.._","~",---~,..-,----- September 10,2004 that rule of thumb today in Leo Ochs' office and I thought it was a pretty good rule of thumb -- take the speed of the hurricane and take that -- and make that be the denominator, and make 100 be the numerator, divide it and it will tell you -- give you an idea how much rainfall you can expect. Not a bad rule of thumb. Farmer's Almanac is too far off. Mr. Weigel? Item #7 DISCUSSION ON PROCEDURES WITH THE CITY OF NAPLES REGARDING A CONFLICT DISPUTE RESOLUTION WITH COLLIER COUNTY- TO BE FURTHER DISCUSSED AT THE SEPTEMBER 11 ~ 2004 EMERGENCY BCC MEETING MR. WEIGEL: Thank you, Jim. Commissioners, your meeting that was noticed today indicated, as well as information and update and direction regarding the hurricane, for you to have the option in your agenda of course to take whatever other action is appropriate. And I'm bringing in an item which I think is appropriate for you to consider, but not today but at tomorrow's meeting. The City of Naples has availed itself of a statutory conflict dispute resolution procedure that exists by law and is necessary to be certainly initiated and followed through by any political unit such as a city or a county government potentially before it can initiate litigation. And in this particular case, it's related to the Golden Gate overpass proj ect. So they have provided us, pursuant to the statutes, a resolution that they adopted at their most recent counsel meeting, which by law requires a response from the county within a 10-day period. Page 26 .--...-.-- September 10,2004 By virtue of the fact that you have this matter as an agenda item on the - on what was the September 14th agenda now continued to the following Tuesday, the 21 st -- but notwithstanding that, I expect that Governor Bush will declare a state of emergency probably for the whole state, and we have our own state of emergency already declared here, that in working certainly to some degree with the city but also looking to dot our I's and cross our T's and to avoid any issue in court later, I'm going to be bringing before you, with your leave, this agenda item tomorrow, a brief agenda item relating to a county response, an adoption of a resolution to the city to engage in a conflict dispute resolution process. And we've just provided you some of the information for tomorrow. If you do have the opportunity to review it ahead of time, that would be fine. Ms. Jacqueline Hubbard and I will be here tomorrow, as well as county manager and his staff, to respond to questions you may have. And we would look forward to have that on part of the agenda for tomorrow at the meeting tomorrow. The other part that I'm to tell you about, as Jim has indicated, is of course you're going to adjourn this meeting shortly, you're going to be adjourning it to the time certain of tomorrow, September 11 th at 3:30 p.m. CHAIRMAN FIALA: Thank you. COMMISSIONER HENNING: 3:33. MR. WEIGEL: As you choose. CHAIRMAN FIALA: 3:33, right. Commissioner Coyle? COMMISSIONER COYLE: David, just a reminder item. I know this is a draft letter to the City of Naples. On Page 2, paragraph two, sub-paragraph B, sub-paragraph C, it's just a typographic error there. Whether a failure to proceed to with the construction. The second "to" should be omitted. MR. WEIGEL: That's why it's a draft. Thank you. Page 27 September 10, 2004 CHAIRMAN FIALA: Okay. And do we have any other questions from any of the commissioners? Any other comments, Mr. Mudd? MR. MUDD: Ma'am, I'd ask everybody out there that's listening to be patient, okay? I can't -- there's been several things out that there's talk about stress. It's hard to focus, okay, it's hard to stay on track as far as issues are concerned. Tempers have a tendency to go off a little bit when people are stressed out. People, if you'll remember that and you recognize it and you just try to be a little bit more patient than you normally have, that would really help in this time. And those decisions to evacuate are not -- are basically at this particular juncture voluntary and they're individual. And I think Commissioner Coletta mentioned that earlier. If you're asking questions and asking the county what should you do, ask the question, if we tell you that you should evacuate and it doesn't come here, and are you going to come back and yell at us because you did? And see, then the county's not going to make those kind of decisions. The real key is this is an individual decision. It has to be based on individual needs and individual states of mind. And some people like to be around for hurricanes. I mean, we got people that go around there in the surf. We all call them -- they're a little bit nutty. And we've seen them during Charley and you saw them during Frances. It's one-time in a life. Well, yeah, it could be the last time of your life, too. But there are people that get that kind of thrill, and there's folks that get paranoid and don't want to be around them. It's an individual choice. And just remember one thing: You can replace your property, but you can't replace your life. And you need to make that decision very seriously. That's all I have, ma'am. CHAIRMAN FIALA: Okay. So I'll follow up before closing and say be alert, be prepared, have a plan in place, and stay safe. And Page 28 .'. .,--_._-'''~,,-'"-~...-.....,~,.-,._..~,._._- September 10, 2004 with that, I will adjourn the meeting till tomorrow, 3 :33 p.m. on September 11 tho Thank you. ***** There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 4:23 p.m. BOARD OF COUNTY COMMISSIONERS BOARD OF ZONING APPEALS/EX OFFICIO GOVERNING BOARD(S) OF SPECIAL DISTRICTS UNDER ITS CONTROL. ø~¿~ DONNA FIALA, Chairman ATTEST: DWIGHT E. BROCK, CLERK , ,C Jf ~ :~f¡;~~.1L L,¡!~;;~C':>;':~~¡:~$ I Attest as to ~11~,~~,;'?:r . signature 00 1 y r:, """'. These minutes :approved by the Board on ()~ I z.., ZDo'J. , as presented ./ or as corrected TRANSCRIPT PREPARED ON BEHALF OF GREGORY COURT REPORTING SERVICE, INC. BY CHERIE' NOTTINGHAM. Page 29