Forest Lakes MSTU Agenda 07/03/2018June 5, 2018 Forest Lakes MSTU 1/1
FOREST
LAKES
ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
3299 East Tamiami Trail - Suite 103, Naples, FL 34112
AGENDA
JULY 3, 2018
I. CALL TO O RDER
II. A TTENDANCE
Advisory Committee Marianne Fanning – Chair (4/21/2022)
Barbara Bell – Vice Chair (4/21/2019)
Richard Barry (4/21/2022)
George E. Fogg (4/21/2020)
John Goody (4/21/2019)
Staff Michelle Arnold – Director
Dan Schumacher – Project Manager
Contractors Aaron Gross – Ground Zero
Scott Windham – Windham Studio
III. A PPROVAL OF A GENDA
IV. A PPROVAL OF M INUTES – M AY 1, 2018
V. CONTRACTOR R EPORTS:
A. Windham Studio Landscape Architecture – Scott Windham (not present) – No July report.
A. Ground Zero Landscape Maintenance – Aaron Gross
VI. P ROJECT M ANAGERS R EPORT:
A. July 3rd Advisory Committee Meeting – hold, move date, or cancel?
B. Budget Report.
C. Procurement –
1. Quotes:
i. Drainage Improvements – Haskins bid is lowest @ $135,270 + $5,000 ROW Permit.
2. PO’s Requested: n/a.
3. PO’s Issued:
i. McShea – Thermoplastic roadway re-striping – 6/15 Notice-to-Proceed.
ii. Windham Studio – Tree replacement plans – 6/08 Notice-to-Proceed.
D. Light Pole Number Duplicates.
VII. NEW & O NGOING B USINESS:
A. Quail Run GC – Additional Funds from the MSTU for golf course beatification & maintenance.
1. Request submitted to the County Attorney’s Office to evaluate feasibility.
2. Quail Run board of directors preparing detailed proposal.
VIII. O LD B USINESS
IX. P UBLIC C OMMENTS
X. ADJOURNMENT
NEXT M EETING: AUGUST 7, 2018 - 10:00 AM
FOREST L AKES C ONDO ASSOCIATION C LUBHOUSE
1058 F OREST LAKES D RIVE, N APLES, FL 34112
(239) 261-5497
June 5, 2018 Forest Lakes MSTU 1/5
FOREST
LAKES
ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
3299 East Tamiami Trail - Suite 103, Naples, FL 34112
MINUTES
JUNE 5, 2018
I. CALL TO ORDER
Chair Fanning called the meeting to order at 10:00 A.M.
A quorum was established.
II. ATTENDANCE
Advisory Committee Marianne Fanning – Chair
Barbara Bell – Vice Chair
Richard Barry
George Fogg
John Goody
Staff Michelle Arnold – Director (Excused)
Dan Schumacher - Project Manager
Contractors Aaron Gross - Ground Zero Landscaping
Doug Burnham – Quail Run Golf Club
Wendy Warren - JuriSolutions
Community Attendees Rick Korb
Ken Finegan
Lee Dixon
III. APPROVAL OF AGENDA
Mr. Fogg moved to approve the Agenda of the Forest Lakes Advisory Committee as presented.
Second by Mr. Barry. Carried unanimously 4 – 0.
Ms. Bell arrived.
IV. APPROVAL OF MINUTES – May 1, 2018
Mr. Fogg moved to approve the minutes of the May 1, 2018 Forest Lakes Advisory Committee as
presented. Second by Mr. Barry. Carried unanimously 5 - 0.
V. CONTRACTORS REPORTS
A. Windham Studio – Scott Windham, Landscape Architect (not present).
A report was not published for June 2018.
The Committee requested Mr. Windham present the design for the Hurricane Irma Tree
Replacement project at the August 2018 meeting. Upon Advisory Committee approval, a
Request for Quote (RFQ) will be solicited for installation in FY-19.
B. Ground Zero Landscape Maintenance – Aaron Gross
Mr. Gross reported on landscape maintenance as follows:
• Suckers and low hanging limbs were trimmed from trees.
• Potato vine growing on the fence on Woodshire Lane will be sprayed.
• Fertilizer was applied.
June 5, 2018 Forest Lakes MSTU 2/5
• Damaged fencing encroaching the sidewalk on Woodshire Lane was removed and stored
in a wooded area.
During Committee discussion the following was addressed:
• Swale maintenance is scheduled bi-weekly. Ground Zero will review height of grass in
the swales and recommend frequency of treatment to ensure adequate drainage. The
budget will be reviewed to determine if funding can be modified to accommodate weekly
service during the rainy season.
VI. PROJECT MANAGERS REPORT
A. July 3rd Advisory Committee Meeting
The Committee agreed to meet as scheduled on July 3, 2018 at 10:00 a.m.
B. Budget Report
Mr. Schumacher presented the “Forest Lakes MSTU Fund 159, June-5, 2018” for FY-18
noting:
• FY18 Ad Valorem property tax revenue budget is $256,100.00 of which $236,832.03 has
been collected.
• Total revenue FY18 is $488,800.00 including investment interest, transfers and
contributions (minus a 5% reserve of $12,900).
• Operating Expense Budget is $162,100.00 of which $50,314.98 is committed; $62,502.02
is expended.
• Unencumbered Operating Expense funds available are $49,283.00.
• Improvements General, Line 32, will be accessed to finance both the “Drainage
Improvements” project and the McShea Contracting project to replace roadway and
crosswalk Thermoplastic striping and reflectors.
• The Purchase Order for Windham Studio’s for Irma Tree Replacement design was
released and a Notice-to-Proceed will be issued.
• A Notice-to-Proceed with lamp replacements was sent to Hart’s Electrical.
• The existing Bond will be repaid in 2022.
• Total available balance for FY-18 is $310,400.99.
FY-18 Capital Outlay Budget
Mr. Schumacher provided a recap of FY-18 Capital Outlay expenditures slated, totaling
$168,777, versus budgeted funds available of $179,900. The report, detailing the six projects
listed below, proposed scaling back the scope of work for the Thermoplastic roadway striping
project and deferment of Irma-damaged Boundary Fencing, Street Lamp, and Street Tree
replacements to FY-19.
Project 1 – Drainage Structures
Invitation to Bid ((ITB) for “Drainage Improvements” (east of Quail Forest Blvd. on Forest
Lakes Blvd.) bid tab averaged $140,000 for the work. The Opinion of Cost estimate in
December 2016 by Agnoli, Barber & Brundage was $78,000.
During Committee discussion the following was noted:
• Drainage structure system improvements are necessary based on extensive flooding
conditions occurring during storms in the Forest Lakes community.
• The project was delayed until the “off season” at the request of the Quail Run Golf Club.
• The engineering drawings will be accurate long term.
June 5, 2018 Forest Lakes MSTU 3/5
• Costs may increase if the project is postponed.
• The Procurement Office will select a qualified contractor on review of bids.
Ms. Bell motioned for the M.S.T.U. to proceed with the “Drainage Structures Stormwater
Improvements Project.” Second by Mr. Fogg. Carried unanimously 5 – 0.
Project 2 – Thermoplastic Roadway Striping
Mr. Schumacher suggested dividing the roadway re-striping project into two phases –
1. Center line, crosswalk, golf cart crossing and reflector applications.
2. Side road striping application.
During Committee discussion the following was addressed:
• Center line striping is an essential safety feature.
• The work should be performed during the dry season for proper “curing.”
• Mobilization cost is $1,200 per phase.
• The current Purchase Order will be scaled back to cover the Phase 1 invoice; the
Purchase Order balance will be canceled.
Mr. Fogg motioned to approve McShea Contracting proposal to install thermoplastic center
line striping and reflectors on the Forest Lakes roadways of Woodshire Lane, Forest Lakes
Boulevard, Forest Lakes Drive and Quail Forest Boulevard including stop bars, crosswalks
and golf cart crossings in the amount of $25,277. Second by Mr. Goody.
Carried unanimously 5 – 0.
Project 3 – Sidewalk Repair
The sidewalk was damaged in Hurricane Irma and upon receipt of a pre-approved vendor list
from the County, the safety hazard will be repaired.
Project 4 – Street Lamps (Irma)
Estimated cost is $25,200 – recommended project be undertaken FY-19.
Project 5 – Woodshire Fence (Irma)
The fence is the property of the M.S.T.U. and represents a boundary demarcation line with an
estimated project cost is $30,000. Fence replacement should include a lockable gate.
The Committee considered hedge planting in lieu of border fence but agreed location and
maintenance issues are not conducive to planting.
Mr. Schumacher will solicit a quote for fence replacement and removal of the damaged fencing
stored in the woods.
Project 6 – Street Trees (Irma)
A Purchase Order has been issued for Windham Studios and a Notice-to-Proceed will be issued.
Replacement planting will be scheduled for 2019.
Mr. Fogg moved to prioritize projects four through six as listed above with the goal of
executing them in 2019 as funds become available. Second by Mr. Barry.
Carried unanimously 5 – 0.
June 5, 2018 Forest Lakes MSTU 4/5
C. FY-19 Budget – Review.
Mr. Schumacher distributed the proposed FY18 Budget for Committee consideration noting:
• The effective millage rate is 4.0000.
• Revenue structure for FY19 is 419,300 vs. $488,800 for FY18 – a decrease of 14.2%.
• Carry Forward Funds FY19 total $154,200 vs. $245,600 FY18.
• FY 19 Operating Expenses are budgeted to be $295,100 versus FY18’s adopted budget of
$342,000. Funds not expended in FY18 will be carried over to FY19.
• Total budgeted FY19 operating expenses of $160,100 are similar to FY18’s $157,300.
• Ad Valorem Property Taxes are projected to increase 8.4% to $277,500.
D. Procurement
1. Quotes:
i. Drainage Improvements – RFQ Responses
The Invitation to Bid ((ITB) responses from qualified contractors for “Drainage
Improvements” (east of Quail Forest Blvd. on Forest Lakes Blvd.) are under review and
a vendor will be selected by the Procurement Services Division.
2. PO’s Requested: n/a
No Purchase Order requests are pending.
3. PO’s Issued
i. McShea – Thermoplastic roadway re-striping.
The Purchase Order is reflected under Capital Outlay, Line 33 on the budget. As noticed
under Item VI. B. the Scope of Work will be modified and a Notice-to-Proceed issued.
ii. Windham Studio – Tree Replacement Plans.
A Purchase Order has been generated; a Notice-to-Proceed will be issued.
E. Light Poles & Number Duplicates
Light Pole Numbers
Mr. Schumacher provided a spread sheet identifying quantity of light pole numbers required
for the north side of the Forest Lakes Boulevard re-numbering project. A vendor will be
requested to provide samples styles and upon selection the numbers will be ordered and
installed on the poles.
Traffic Operations
Mr. Schumacher submitted data on the Committee’s requests to direct drivers to utilize the
appropriate lane for entry into the Forest Lakes community. The information will be provided
to Traffic Operations who will visit the site and provide feedback to the Committee by the end
of June.
VII. NEW BUSINESS
A. Quail Run GC – Additional Funds from the MSTU for golf course maintenance.
1. Request submitted to the County Attorney’s Office to evaluate feasibility.
Mr. Schumacher reported the County Attorney’s office is reviewing and will render an
opinion on the feasibility of the Forest Lakes M.S.T.U. financially participating in projects
with the Quail Run Golf Club.
June 5, 2018 Forest Lakes MSTU 5/5
2. Quail Run Board of Directors reviewing County Attorney’s initial parameters.
Mr. Korb and Mr. Burnham submitted a letter from the Quail Run Golf Club Board of
Directors (dated June 5, 2018) outlining their desire to establish a partnership with the
M.S.T.U. and County in order to complete activities beneficial to all parties.
Mr. Schumacher will update the Committee on the County Attorney’s Office’s findings
regarding the matter.
VIII. OLD BUSINESS
Australian Pines
Mr. Barry motioned that the Forest Lakes MSTU assume the responsibility of the Australian
Pines abutting Pine Ridge Road. These trees line the evacuation route for the entire
neighborhood. Their maintenance is important for the safety of all thirteen (13) association
residents and the private homes.
The Committee requested Mr. Schumacher investigate the possibility of the County assuming
responsibility of the tree trimming (a task undertaken every three years) and provide a report at a
future meeting.
Without a second the motion was not considered.
IX. PUBLIC COMMENTS
Lee Dixon, Turtle Lake Golf Colony Condominium Association, thanked the Advisory
Committee for their service to the community.
X. ADJOURNMENT
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 11:35 AM.
NEXT MEETING: July 3, 2018 - 10:00 A.M. FOREST LAKES CONDO ASSOCIATION CLUBHOUSE
1058 FOREST LAKES DRIVE, NAPLES FL 34112
FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE
________________________________
Marianne Fanning, Chair
The Minutes were approved by the Committee on 2018, as presented ____, or
as amended _______.
FOREST LAKES MSTU
FUND 159
July 3, 2018
FY-18 Vendor Item PO# Budget Commitments Expenditures
Budget
Remainder
1 CUR AD VALOREM TAX (256,100.00)$ (242,270.44)$ (13,829.56)$
2 DEL AD VALOREM -$ -$ -$
3 OVERNIGHT INTEREST -$ (1,375.42)$ 1,375.42$
4 INVESTMENT INTEREST -$ (1,968.66)$ 1,968.66$
5 INTEREST TAX COLLECTOR -$ (13.18)$ 13.18$
6 REVENUE STRUCTURE (256,100.00)$ (245,627.70)$ (10,472.30)$
7 CARRY FORWARD GEN (245,600.00)$ -$ (245,600.00)$
8 CARRY FORWARD OF ENCUMB AMT -$ -$
9 NEG 5% EST REV 12,900.00$ -$ 12,900.00$
10 TRANSFERS & CONTRIB (232,700.00)$ -$ -$ (232,700.00)$
11 TOTAL REVENUE (488,800.00)$ -$ (245,627.70)$ (243,172.30)$
12 ENGINEERING FEES Agonil,Barber & Brundage Inc Stormwater Engineer Consultant 4500187222 12,000.00$ 1,826.00$ 10,174.00$
Windham Studio, Inc. Landscape Architect 4500183530 4,650.00$ 1,500.00$
Windham Studio, Inc. To pay Invoices- FY17 4500185010 -$ 1,500.00$
13 ENGINEERING FEES OTHER 8,000.00$ 4,650.00$ 3,000.00$ 350.00$
14 INDIRECT COST REIMBURS Collier County Direct Pay 4,800.00$ 4,800.00$ -$
15 INTERDEPT. PAYMENT Collier County Direct Pay 500.00$ -$ -$ 500.00$
Ground Zero Landscape Incidentals 4500172242 -$ (150.00)$
Ground Zero Landscape Incidentals 4500182149 -$ 1,041.00$
Ground Zero Landscape Incidental (interim) 4500184455 2,688.00$ 462.00$
16 LANDSCAPE INCIDENTALS 5,000.00$ 2,688.00$ 1,353.00$ 959.00$
Ground Zero Grounds Maintenance 4500182149 4,981.50$
Ground Zero Grounds Maintenance - 2018 4500184455 8,091.00$ 8,213.00$
Ground Zero Grounds Maint. - 4500172242 161.00$ (161.00)$
Ground Zero Swales Maintenance 4500183632 14,832.00$ 12,168.00$
Preferred Materials Asphalt Milling 4500183633 -$ 11,220.00$
Mattauer Aquatic Vegetation - Lakes 4500183270 3,150.00$ 3,150.00$
Hannula Swale Maintenance 4500183577 -$ 1,570.25$
Annat Inc Sign Replacement/Restand 4500186259 -$ 2,726.13$
17 OTHER CONTRACTUAL 90,000.00$ 26,234.00$ 43,867.88$ 19,898.12$
18 OTHER CONTRACTUAL 10,000.00$ -$ -$ 10,000.00$
19 ELECTRICITY FP&L Electricity Direct Pay 15,000.00$ 5,131.67$ 8,068.33$ 1,800.00$
20 WATER AND SEWER City of Naples Reclaimed Water Direct Pay 3,000.00$ 633.29$ 866.71$ 1,500.00$
21 RENT EQUIPMENT JM Todd Copier/Printer Lease (shared) 4500182934 300.00$ -$ -$ 300.00$
22 INSURANCE GENERAL Collier County Insurance Direct Pay 200.00$ 50.00$ 150.00$ -$
23 SPRINKLER SYSTEM MAIN FIS Irrigation Parts 4500181962 1,500.00$ 873.16$ 126.84$ 500.00$
24 MULCH Forestry Resources Mulch 4500181963 1,000.00$ 1,000.00$ -$ -$
25 LIGHTING MAINTENANCE Harts Electric Electrical Repair Services 4500182830 5,000.00$ 1,591.20$ 1,308.80$ 2,100.00$
LICENSE & PERMITS Collier County Right of way permit 5,000.00$ (5,000.00)$
26 OTHER MISCELLANEOUS Juristaff, Inc. Transcriptionist 4500182120 3,500.00$ 1,087.11$ 1,412.89$ 1,000.00$
27 OFFICE SUPPLIES Staples Advantage Office Supplies 4500182958 300.00$ 183.76$ 16.24$ 100.00$
28 COPYING CHARGES JM Todd Monthly CPC (shared) 4500182947 300.00$ 231.20$ 334.92$ (266.12)$
Site One Landscape Fertilizer 4500182234 300.00$ -$
Florikan 4500182918 273.25$ 726.75$
29 FERT HERB CHEM 1,500.00$ 573.25$ 726.75$ 200.00$
CDW Provide office Equipment Intern Visa Payment 32.00$
CDW Provide office Equipment Intern Visa Payment 25.00$
30 OTHER OPERATING SUPPLIES 200.00$ -$ 57.00$ 143.00$
31 OPERATING EXPENSE 162,100.00$ 46,752.64$ 71,089.36$ 44,258.00$
32 IMPROVEMENTS GENERAL 179,900.00$ 58,913.95$ -$ 120,986.05$
33 CAPITAL OUTLAY 179,900.00$ 58,913.95$ -$ 120,986.05$
34 TRANS TO 111 UNINCOR 50,700.00$ -$ 50,700.00$
35 TRANSFERS 50,700.00$ -$ -$ 50,700.00$
36 Budget Trans from Appraiser 2,000.00$ 1,603.20$ 396.80$
37 Budget Trans from Tax Collector 5,700.00$ 5,516.94$ 183.06$
38 TRANSFERS CONST 7,700.00$ -$ 7,120.14$ 579.86$
39 RESERVES FOR FUTURE CONST 88,400.00$ -$ -$ 88,400.00$
40 RESERVES 88,400.00$ -$ -$ 88,400.00$
41 TOTAL EXPENDITURES 488,800.00$ 105,666.59$ 78,209.50$ 304,923.91$
145,888,273 FY-11 Final Taxable Value
132,933,552 FY-12 Final Taxable Value
129,715,669 FY-13 Oct Taxable Value
129,977,881 FY-14 Oct Taxable Value
140,171,072 FY-15 Oct Taxable Value
152,711,783 FY-16 Oct Taxable Value
165,722,702 FY-17 Oct Taxable Value
190,671,629 FY-18 Oct Taxable Value
15.05% Increase, FY-17 to FY-18
Operating Budget Summary Millage Summary
FY-18 Gross Taxable Value 190,671,629
FY 18 FY 17 Debt Service Operations Total
Deduct New Under-construction 2,684,893 Millage: 1.3431 1.1438 2.7532 0.5228 3.2760
FY-17 Net Taxable Value 187,986,736 Revenue:
$256,091 $189,554 $401,700 $76,300 $478,000
Property Tax Summary