Agenda 02/22/2011 Item #16D5
2/22/2011 Item 16.0.5.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign an amendment to the 2009
Homelessness Prevention and Rapid Re-housing (HPRP) Subrecipient Agreement with the Housing
Development Corporation of Southwest Florida (HDC) approved on September 15, 2009. This
amendment will reallocate budgeted line items.
OBJECTIVE: Recommendation to approve and authorize the Chairman to sign an amendment to the
2009-2010 Homelessness Prevention and Rapid Re-housing (HPRP) Subrecipient Agreement with the
Housing Development Corporation of Southwest Florida (HDC) approved on September 15, 2009. This
amendment is to revise Exhibit A, Scope of Services, by removing line items in the budget and including
the remainder of unexpended funds into remaining line items.
CONSIDERATIONS: On February 17, 2009, Congress passed the American Recovery and
Reinvestment Act of 2009 (ARRA) and designated $1.5 billion for communities to provide financial
assistance and services to either prevent individuals and families from becoming homeless or help those
who are experiencing homelessness to be quickly re-housed and stabilized.
In March 2009, Collier County was notified it would be allotted $888,850 in HPRP funding once it made
a substantial amendment to its FY2008-2009 Action Plan, submitted it to HUD, and received HUD
approval. Housing, Human and Veteran Services (HHVS) prepared the required documentation, and the
BCC approved the HPRP amendment submission and the associated budget amendment on May 12, 2009
(Item 16D4). HUD approved Collier County's submission and issued a corresponding grant agreement.
The BCC accepted HUD's HPRP funding on July 28,2009 (Item 16DI0).
In summary, the proposed amendment:
1. Updates the Scope of Services; A. Project Scope; B. Budget and C. Project Milestone Schedule in
Exhibit A of the original Subrecipient Agreement. This amendment will revise Exhibit A, Scope of
Services, by removing two original line items in the budget section and including the remainder of
unexpended funds into the revised remaining line items. This will facilitate reimbursement of the
remaining funds.
FISCAL IMP ACT: No general funds are associated with this amendment. Expenditures for the HPRP
project associated with this amendment have already been budgeted in HPRP Grant Fund (125) for FY09.
GROWTH MANAGEMENT IMPACT: The project associated with this amendment is consistent with
the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is legally sufficient for Board action. This item requires a
majority vote. - JBW
RECOMMENDA TION: Recommendation to approve and authorize the Chainnan to sign an amendment
to the 2009-2010 Homelessness Prevention and Rapid Re-housing (HPRP) Subrecipient Agreement with
the Housing Development Corporation of Southwest Florida (HDC) approved on September 15, 2009. This
amendment is to revise Exhibit A, Scope of Services, by removing line items in the budget and including
the remainder of unexpended funds into remaining line items.
Prepared by: Rosa Munoz, Grants Coordinator
Housing, Human and Veteran Services Department
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2/22/2011 Item 16.0.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5.
Item Summary: Recommendation to approve and authorize the Chairman to sign an
amendment to the 2009 Homelessness Prevention and Rapid Re-housing (HPRP) Subrecipient
Agreement with the Housing Development Corporation of Southwest Florida (HDC) approved
on September is, 2009. This amendment will reallocate budgeted line items.
Meeting Date: 2/22/2011
Prepared By
Name: MunozRosa
Title: Grants Coordinator,Housing, Human & Veteran Services
]/3]/20]] 2:45:46 PM
Submitted by
Title: Grants Coordinator,Housing, Human & Veteran Services
Name: MunozRosa
]/31/20] ] 2:45:47 PM
Approved By
Name: CastorenaMargo
Date: ]/3]/20]] 3:50:]7PM
Name: AlonsoHailey
Title: Administrative Assistant,Domestic Animal Services
Date: ]/31/20]] 4:09:2] PM
Name: KrumbineMarcy
Title: Director - Housing & Human Services,Housing, Human & Veteran Services
Date: 2/1/20]] 5:07:38 PM
Name: FoordMarlene
Title: Grant Development & Mgmt Coordinator, Grants
Date: 2/2/20]] ]2:2]:2] PM
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Name: RamseyMarla
Title: Administrator, Public Services
Date: 2/9/2011 11 :00: 11 AM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 2/9/2011 3:25:10 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/1 0/2011 11 :55:53 AM
Name: PryorCheryl
Title: Management! Budget Analyst, Senior,Office of Management & Budget
Date: 2/11/2011 3:42:54 PM
Name: OchsLeo
Title: County Manager
Date: 2/13/2011 6:50:55 PM
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2/22/2011 Item 16.0.5.
2/22/2011 Item 16.0.5.
EXHIBIT A- t Contract Amendment 1/2
"Housing Development Corporation of SW Florida (HOC)
Homelessness Preven.tion and Ra.pid Re-Housing Program (HPRf')
. HPRP Credit Repair and Budgt:l Counseling Program"
This amendment, dat.ec.l _.' 2011 to the referenced agreement shall be by and bel\.Veen the
parties to the original Agreement. Housing Development Corporation of SW Florida (fIDe) (to be
referred t(.) as "'Subrecipient") and C()lli=r County, Florida (to be referred to a.q '~COU)JTY'}
Stateme"t of lJ n d el"Standing
R.E: Contract # S-09-UY..12-0024#14.257 HPRP-09.04, '"Housing Development Corpor~1ion of S'V
Florida (HOC) - Credit Repair and Budget Counseling Pmgnu:n."
In order to continue the services provided tbr in the original Contract document referenced abo\le, the
Subredpient agrees to amend the Contract as stared below. These revisions will not change the
original total hudboel..ed amount of $22,198.00 for this Homelessness Prevention and Rapid Rc-Housing
Program (H.PKP) pwject.
AMEND: Exhibit A-Scope of Services
Note: Words underlined have been added. Words stNek through have been deleted.
EXHlBIT lo'- A"
SCOPlj; OF SERVICES
HOlISing Di!ve/opment Cmpo1'tltio" of SW FIo,.idalS()9.UY~12-0014-1009w04
HPRP Credit Rl!pair: and Budget C()UMeling Pr~ram
THE SUBRECIPIENT AGREES TO:
A. PRO.JEeT SCOPE:
The Housing Development Corporation of SW Florida y,ill provide credil and budget education
and one--on~one credit repair and financi al 1 iteracy for families and individuals facing
homelessness or those who are homele~s md need 10 be ra.pidly fe-housed. Clients will be
referred by the participating HPRP agencies and \\ill receh'e services based upon the
recammendation of the referring HPRP case manager. All classes and counseling sessicm v..'ill
adhere to the pol1cies and procedures as outlined in the HPRP administrati."e plan. Education
wW include one of the follo,,"iIJ.g;
Short Term Assistance 0.3 mc>nths): A handout with quiz, or a three and one half (3 1 (2) hour
class.
Medium Term Assistance (4-18 months): Three (3) one-on-one budget counseling ses8ions~ or
a three and a half (3 1/2) houT class,
Exl'liblt A-I Cootracl .4..mendrnent #2
Housjng Pt;veltlprnclll Corpor$iiQTll)fSW FloriJa (HUC)
HPR? C;r.r;dit R.epair and Budge( Counsc]1n~ Plo~am
Page] of 4
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2/22/2011 Item 16.0.5.
The Colliet County Department ofHousill~ fIfiEl Human and Veteran Services (HHVS) is using
HPRP funds in the amount of TWENTY TWO THOrSAND ONE HUNDRED AND
I\1NElY EIGHT I)OLLAR...~ a22. 198) to fund the Housing Development Corporation of
SW Florida's HPRP Credit Repair and Budget Coun.s.eling Program.
Housing D6welopmen.t of SW Florjda's: Credit Repair and Budget Coun~eling Program
B. BUDGET
Line Item:
~40ney :\1i:il]f1gement ana
eMt I Ian.eout and Quiz
rof ~pproximatel}' 71lwttseholds
HPRP Fandll
$. ~.a9g
Iweh-e Fifteen. (l~~) ~anEl.gillg Your Money
Workshops: ;; eaeh in
eaglifllh &SpaaiSlft six. per year for 2 years
$18.09022.198.00
Tea (10) One OR-OM Budget Counseling $ 1,500
3--sessioft5 pot' Rousehold fOT Medium Iefm
ClieatJ
Total Funding: $22..198
CJarific<:I.tions to the quantity and types of work to be conducted under Exhibit A will be pn.'lcessed by a
Change by Letter, Exhibit A-I. and made an integral component of this Ag.reement.
C. PRQ,IECT ~fILESTOl'.E SCHEDULE
The time frame for completion of the ou.tlil.1ed a~1:ivities shall be;
f'MTLESTON8TASK ---- '-START lJA' J.H
I ......................................__..._......
l De....eJop budget handout aI'Id quiz 09/01/2009--
r Traiii'"saaITIin.d v~lunteers On plUlllIllrtus ..,
: of granI program, HMIS and a.ward
i reponing. ._._~,_. ~_ .."
I Dc:vdop :} hour money management
I
i course
I _.". ...............~_. po__....
j H:.flS reporting 5y~tmn implementation
~ and l.J1Iining _......y_~._.._._.
I SubreciptElnt must expend 60% of awW'd
I
amount.
Provide ~ij~;g~fSi.:s"afJ.j&h .fi..fi~~
]I..fanall:mg Your Mone.v Meget ~
..~'O!kshops fer :2 y.e1H~ _.__. . . .__~...
Provide one-on-Qne counseling for
rEND DATE"
; 1 0/01t2{J09
!-
>
<
09/0 li2009
L .., _____0.
09..10/2009
09/01/2009
1 Oil 5t2009
09/15/2009
<
.
i
i
I
07fl.s/20]~
OO:'30i201 i I.
10/1/2009
(19/J 5,12009
It)/lS/2009
l 0.0'1 5/2009
I
!
--,.t
OM 0,.'20 1 1
~~.
<
Exhibit A-I Cootract Ame:ndmcnl #'1.
Hmlsing Development Corporatioo of SW fl(lr(da (HOC)
HPRP Credit Repair and Bud~ CounseHDg Program
Page 2 ()f 4
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2/22/2011 Item 16.0.5.
; refe;;Ci medium term cliems-".~~.'._~~'~'.'---
.
.
i
_,.,,,,__.......1........___
NOTE: Performance milesto1U!~ aft! in effect fOt program monitoring requirements only,
and as )'uch. an Nsed by lIUD and other grantor agencin as genC!Ta{ tl1rgel goals rather
than 5.trict perfl1rmtmct! requirements.
This agreement shaU a{/i)w reimbursement oj expenses/or aU eligible ct>sts associated with
rhe agreement find does Itor require the completion of illl agreemf!ll,t milestones for
reimb ursement to be paid.
Pletl.Je note thaJ if any oj the~t! llctiltuies Ul:e.ed the timelirtes by two lIf.tmths a revised work
scltedule must he suhmitted to HHVS.
D. Q!JTCOME PERFORM.6.~CE M~~~~EMENfS~
.......-----
INDICA TORS
i
-
! OBJECTIVE ! OUTc6MES-."~H~N 1 ACTIVlTY
, , I
; Preven1-individ~;-r;-from i-cH;;ro,s improve abLlit)' Develop b-Q:dg~
; becomlng homele5llo and I to manage finances and handout and quiz &
! stabilize tho homeless I remain noused. administer to Shurt
i who have been rccc;ntly ! term clients. Develop
i re--housed by budgeting i budget education
I education. classes for medium
tQrm c l1ents and
provide One-un-one
budget counse]jng for
.....i..J9 clients.
Approximately 85% of clients
who receive handout and quiz
scot'<: saUsfactory.
95% of attendees complete
class and receive certificate.
10 clients recei\l~ ~Olln~~]jng..
!
I
--~
SIGNATURES OK~EXT PAGE
Rl:hibit A-l (ontract Amendment iU
Housing Dc;vdopment (:orporMion ofSW ~Il)rida (HUe)
HPRP Credif Repair Illld BLKlgct: COlmSll~ing Program
Page 3 of4
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2/22/2011 Item 16.0.5.
.
.IN WI'1'NESS WHl:1lEO.. die SUBRECIPIENT and.1bc Cmnrty"llave cacla,. nllpOOiively. by an
authorized pentm or agem, ~ set their luInd. flI1d seals on this 4Iy af
f' ~ .2()~.
A1TE8T~
DWIQHT E. BROCK,. CLERK
By;
. nepmy Clerk
BOARD OF COL"NfY COMMJSSlONl:I.RS OF
C-OLLIER COlNI"!i~ FLORIDA
By: '. ~ _._..~.
JolWD W. OOYLn.. CHA.IR.MA~
DItcd:_
(SEAL) TV-
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r, \
\ 1 '
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~ Fbt.~, &.
-;.;- ;,u~A~ ... UdO?J _,
T~DI i
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7~~_..
r~t wWwss battle
Housing DMtlpment Corpnion ofSW
Florida~)
Br._ ;~~
Subtedpient Sisnawre
"Kad.y PaUersoo. ~<<naive Dirl!etot
Typc={print &~ptem.~ 8DCl title
Appm1i-ed ea to furm lmd legal ~ufflcleoc}T:
~
Jmnif.B. White ~~
Aalstant Co~ ~ y
.f:ixhiJit...... t ~ ~ibtmt f3 .
Hou1I~~~~ ofSW Pbida(RDC}
HJ>N' cw.lllAcpaW mdBu.dpI: Cou~ PttIlVMI
Pasc4of4
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2/22/2011 Item 16.0.5.
EXHIBIT UA n
SCOPE OF SERVlCE~
Housing Development Corporation ofSW Florida/S09-UY-IZ-0024-2009-04
HPRP Credit Repair and Budget Coun,~eling Program
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The Housing Development Corporation of SW F10rida will provide credit and budget education
and one-on-one credit repair and financial literacy for families and indhiduals facing
homelessness or those who are homeless and need to be rapidly re-housed. Clients will be referred
by the participating HPRP agencies and will receive servjces based upon the recommendation of
the referring HPRP case manager. All classes and coWlseling session will adhere to the policies
and procedures as outlined in the HPRP administrative plan. Education will include one of the
following:
Short Term Assistance (1-3 months): A handout with quiz, or a three (3) hour class.
Medium Term Assistance (4-18 months): Three (3) one--on-one budget collDSeling sessions.
The Collier Connly Department of Housing and Human Services (HHS) is using HPRP funds in
the amount of TWENTY TWO THOUSAND ONE HUNDRED AND NINETY EIGHT
DOLLARS ($22~ 198) tn fund the Housing Development Corporation of SW Florida.s HPRP
Credit Repair and Budget Counseling Program.
Housing Devel6pment of SW Florida's Credit Repair and Budget Counseling Program
B. BUDGET
Line Item: HPRP Funds
Money l\'lanagement and $ 2~698
Credit Handout and Quiz
for approximately 71 households
Twelve (12) Managing Y flur Money $18,000
Workshops: 3 each in
English &Spanish per year for 2 years
Ten (10) One-on-One Budget Qlunseling $ 1,500
3 sessions per household for Medium Term
Clients
Total Fundiug: ~12~198
Clarifications to the quantity and types of work to be conducted under Exhibit A will be processed by a
Change by Letter, Exhibit A-I. and made an integral component of this Agreement
2009-2010 ARRA.liPRP ACJREEMENT
HOUSING DEVTII-OP1\tffiNT CORr>ORATION OF SW FLORIDA
Page 17of29
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2/22/2011 Item 16.0.5.
c. PROJECT MILESTONE SCHEDULE
The tim e fram e for completion of the outlined activities shall be:
.....
MILESTONE/TASK START DATE END DATE
...-----
Develop budget handout and quiz 09/0112009 10/0112009 j
I
- .
Train staff and volWltcers on I
parameters of grant program, HMIS
and aVl"aTd reoorting. 09/0112009 09/3012009
Develop 3 hour money management _____r... ....._
cOUJ."Se 09/01/2009 10/15/2009
Htvl1S reporting system
imp lementation and training 09/] 5/2009 1.0/112009 ._-
Subrccipicnt must expend 60% of I
award am01lllt. 09/1512009 07/1512011
Provide (3) each English/Spanish
budget classes for 2 years 10/15/2009 09/3012011
Pro...ide one-on-one counseling for
referred medium tenn cHents 10/15/2009 09130/2011
NOTE: Performance nUkskmes fire in effect /U1' pTOgram monitoring require menu only, and
as such, are used by HUD and uthe1' grantor agencies as generallarget gOlds rather than strict
peiformance reqHirements.
This agreemen.t sHall aUow nimbursement of expenses for all eligible cost! QSS6c:iated with th e
agreement and does not require the completion of all agreement milemmes for reimbursement
to be paid.
Please note thai if any of th~e tldivities exceed the timelines by two months a revised work
3o'chedule must be submitted to HHS.
2009-2010 ARR..<\-HPRP AGREEMENT
HOUSJNC m~VEI.OPMENT CORPORATION OF SW FLORIDA
p~'C j8 0[29
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2/22/2011 Item 16.0.5.
D. OUTCOME PE~9j{MANCE ME..~IJREMENTS:
OBJECTIVE OUTCOMES ACTlVlTY INDICATORS
Prevent individuals from C~ients improve abiJity Develop b~dgei Approximately 85% of olients
becoming homeless and to manage fmances and handout and quiz & f who receive handout and qui z
sta.bilize the homeless remain housed. administer tn Short I score satisfactory.
who have been recent 1y term clients. Develop I 95% of attendees complete
re-hou sed by budgeting budget education I class and receive certificate.
education. cIa.ss.cs for medium 1{} clients receive counseling.
term clients and
provide One-on-one
budt;,'llf counseling for
10 clients.
2009 .20 \ I) ARlM. HPRP AGREEMENT
HOUS1N() l)l-!YEl..(WMJ:::NT CORPORATION OF SWFLORIDA
Page i 9 of29
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