Agenda 02/22/2011 Item #16A9
2/22/2011 Item 16.A.9.
EXECUTIVE SUMMARY
Recommendation to approve two (2) Adopt-A-Road Program Agreements for Main Street from
Brown Way to Lake Trafford Road for the volunteer group, Immokalee High School Junior
Achievement and for Main Street from Jerome Avenue to Brown Way for the volunteer group,
Immokalee High School Teen Trendsetters, with a total of four (4) recognition signs at a total cost
of $300.00
OBJECTIVE: To approve for execution by the Board of County Commissioners an agreement
signed by the volunteer group, Immokalee High School Junior Achievement, of a certain adopted
roadway (Main Street from Brown Way to Lake Trafford Road) and an agreement signed by the
volunteer group, Immokalee High School Teen Trendsetters, of a certain adopted roadway (Main
Street from Jerome Avenue to Brown Way) under the Collier County Adopt-A-Road Program.
CONSIDERATIONS: That the volunteer groups so named be recognized as the sponsors of the
particular segments of roadway named in the agreements to perform litter removal in accordance
with instructions contained in the agreements.
FISCAL IMP ACT: The County is responsible for acquiring and erecting recognition signage at
either end of the roadway segments. The cost of each sign is $75.00. Staff expects to install four
(4) new signs at a total cost of $300.00. Program expenses are budgeted in the Transportation
Services Fund 101.
LEGAL CONSIDERATIONS: The County Attorney reviewed this item for legal sufficiency
and there are no outstanding legal considerations. This item requires a majority vote. - JAK
GROWTH MANAGEMENT IMP ACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners recognize the volunteer
group: Immokalee High School Junior Achievement, as the sponsor of Main Street from Brown
Way to Lake Trafford Road, and Immokalee High School Teen Trendsetters, as the sponsor of
Main Street from Jerome Avenue to Brown Way) and that the Board of County Commissioners
authorize its Chairman to execute two (2) Agreements on behalf of Collier County.
Prepared by: Erin M Hall, Admin. Secy., A-A-R Coordinator, Road & Bridge Maintenance
Department
Attachment: Agreement (2)
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2/22/2011 Item 16.A.9.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.9.
Item Summary: Recommendation to approve two (2) Adopt-A-Road Program Agreements
for Main Street from Brown Way to Lake Trafford Road for the volunteer group, Immokalee
High School Junior Achievement and for Main Street from Jerome Avenue to Brown Way for the
volunteer group, Immokalee High School Teen Trendsetters, with a total of four (4) recognition
signs at a total cost of $300.00
Meeting Date: 2/22/2011
Prepared By
Name: HallErin
Tit]e: Administrative Secretary,Transportation Engineering & Construction Management
2/2/2011 7:06:29 AM
Submitted by
Title: Administrative Secretary,Transportation Engineering & Construction Management
Name: HallErin
2/2/2011 7:06:30 AM
Approved By
Name: NauthRookmin
Title: Management/Budget Ana]yst,Transportation Administr
Date: 2/2/20] 1 ] 2: 19:23 PM
Name: VlietJohn
Title: Director - Road Maintenance,Transportation Engineering & Construction Management
Date: 2/2/2011 5:06:32 PM
Name: GossardTravis
Title: Superintedent - Roads & Bridges,Transportation Eng
Date: 2/2/2011 5:07:32 PM
Name: BetancurNatali
Tit]e: Executive Secretary, Transportation Engineering & Construction Management
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2/22/2011 Item 16.A.9.
Date: 2/8/2011 2:04:04 PM
Name: FederNorm
Title: Administrator - Growth Management Div,Transportati
Date: 2/9/20] 1 8:46:47 AM
Name: MarcellaJeanne
Tit]e: Executive Secretary,Transportation Planning
Date: 2/9/201] 4:30:]5 PM
Name: K]atzkowJeff
Title: County Attorney,
Date: 2/] 0/2011 1] :52:40 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/]0/2011 ]:38:05 PM
Name: IsacksonMark
Tit]e: Director-Corp Financial and Mgmt Svs,CMO
Date: 2/]4/2011 11:05:09 AM
Name: IsacksonMark
Tit]e: Director-Corp Financial and Mgmt Svs,CMO
Date: 2/]4/2011 11 :27:31 AM
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2/22/2011 Item 16.A.9.
COLLIER COUNTY ADOPT-A-ROAD PROGRAM AGREEMENT
Terms and Conditions ,JL
ctHIS COLLIER COUNTY ADOPT-A-ROAD AGREEMENT entered into t~ day
of -f ~, 20 -LL, by and between Collier County (hereinafter the "COUNTY"),
and the volunteer group, Immol<alee High School Junior Achievement, whose address is,
Immokalee High School, 701 Immokalee Drive, Immokalee, Florida 34142.
WITNESSETH:
WHEREAS, the COUNTY and the GROUP recognize the need and desire for litter-free
roads, and enter this Agreement to permit the GROUP to contribute toward the effOli of safely
maintaining a litter-free Collier County; and
WHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway
known as, Main Street from Brown Way to Lake Trafford Road, acknowledges the
hazardous nature of picking up litter, and agrees to the following tenns and conditions:
A. THE GROUP SHALL:
1. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway.
2. Perform litter removal on the Adopted Roadway in accordance with the Florida
Department of Transportation's Accident Prevention Manual, Safe Field Practices, the Florida
Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of
TranspOltation Design Roadway and Standard Index 601 and 602 (610 for interstate), all of
which by this reference are incorporated herein.
3. Only allow such persons to patticipate as are determined by the GROUP to be
responsible enough to safely pmticipate in litter removal activities. Participants must be at least
14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors
participating in the litter removal. There shall at all times be at least one person 18 years of age
or older who is on site and responsible for supervising all litter removal activities, with no one at
the site under the age of 14 for any reason.
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2/22/2011 Item 16.A.9.
4. Conduct at least two safety procedure meetings per year for its participating members.
Pi:lrt!9ipants must sig~ the hold harmless agreement provided by the COUNTY, and attend a
safety meeting conducted by the GROUP before paJ.ticipating in a cleanup activity pursuant to
this Agreement.
5. Call the Collier County Adopt-A-Road contact and set up dates and times for their safety
meetings.
6. Remove litter during daylight hours only, in good weather conditions only.
7. Pick up litter on one side of the road at a time.
8. Not pick up litter at constmction sites, in tUlmels, on bridges or over-passes, and on
medians, or where otherwise hazardous to do so.
9. PaJ.'k all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge of the
pavement.
10. Remove litter a minimum of once monthly, and whenever the appearance of the Adopted
Roadway is objectionable.-
11. Obtain required supplies and material from the COUNTY.
12 Place traffic control signs supplied by the COUNTY during trash pickup.
13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times
during the litter removal activity. The local maintenance office should be contacted to obtain
safety vests, traffic control signs and litter collection bags at least five (5) days prior to litter
removal activity and retUln the same when activity is complete.
14. Not wear clothing that will hinder the sight of palticipants.
15. Coordinate pickup details with the County's project coordinator at least one week prior to
a pickup.
16. Place filled trash bags at the site for pickup and disposal by the COUNTY,
17. After each pickup, the adopting GROUP coordinator will file a report detailing the
number of people involved, number of bags of litter collected, composition and estimate of
recyclable materials, and hours spent. Pre-printed forms will be furnished by the COUNTY for
making the reports, and filed with the COUNTY project coordinator.
18. The GROUP is encouraged to separate recyclable materials. All proceeds from
redemption of recyclable materials shall become the property of the Group.
2
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2/22/2011 Item 16.A.9.
19. Unused materials and supplies furnished by the COUNTY shall be returned to the
COUNTY within two workdays following cle~!!.l:lp~or, with COUNTY coordinator's permis~.iQn,
be retained by the GROUP during the term of this Agreement.
B. THE COUNTY SHALL:
1. Provide safety vests, trash bags, pickup sticks, and traffic control signs.
2. Provide GROUP with an outline pertaining to safety regulations.
3. Remove the filled trash bags as soon as possible after the pickup.
4. Remove litter fi'om the Adopted Roadways only under unusual circumstances, i.e., to
remove large, heavy or hazardous items.
5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the
area free of litter.
C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, telminable by
either palty, with or without cause, on 30 days written notice to the other party. This Agreement
creates no rights or interest. If, in the sole judgment of the Cmmty Project Coordinator, it is
found that the GROUP is not meeting the telms and conditions of this Agreement, the COUNTY
may terminate this Agreement effective immediately. The COUNTY reserves the right to
modify or cancel the program at any time. Upon the telmination of this Agreement by either
patty, the GROUP will immediately retmTI all County-owned materials to the County project
coordinator.
D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify
and hold harmless Collier County and its officers, agents and employees from any claim, loss,
damage, cost, charge or expense arising out of any act, action, neglect or omission by the Group
or by any person performing litter removal as palt of the GROUP during the perfOlmance of the
Agreement, whether direct or indirect, and whether to any person or propelty to which Collier
County or said parties may be subject, except that neither GROUP nor any of its members shall
be liable under this provision for damages arising out of injury or damage to persons or property
directly caused or resulting from the sole negligence of Collier County, and its officers,
employees or agents.
3
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2/22/2011 Item 16.A.9.
E. NO ASSIGNMENT: This Agreement is non-transferable and non-assignable in whole or in
Pa.r1: without the prior written consent of Collier County.
F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement
between the parties, and may not be modified except by a writing signed by both parties. Any
and all prior understandings between the pal1ies, either oral or written, with respect to the matters
set forth above, have been incorporated and merged into this Agreement, and are otherwise of no
further force or effect. This Agreement is for litter removal activities only. No beautification
activities are authorized by this Agreement.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of
the date written above.
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
By:
Deputy Clerk
Fred W. Coyle, Chaitman
By:
Name rint):
Title (print):
Phone # (day):
Phone # (night):
"">
/rY1::' (fY
"i 3/11&5""
'2)""; ~~31]'-I:r
4
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2/22/2011 Item 16.A.9.
COLLIER COUNTY ADOPT-A-ROAD PROGRAM AGREEMENT
Terms and Conditions J.
OTHIS COLLIER COUNTY ADOPT-A-ROAD AGREEMENT entered into thi~ ~
of -:::t- ~J ~ 20 k., by and between Collier County (hereinafter the "COUNTY"),
and the volunteer group, Immokalee High School Teen Trendsetters, whose address is,
Immokalee High School, 701 Immokalee Drive, Immokalee, Florida 34142.
WITNESSETH:
WHEREAS, the COUNTY and the GROUP recognize the need and desire for litter-free
roads, and enter this Agreement to permit the GROUP to contribute toward the eff011 of safely
maintaining a litter-free Collier County; and
WHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway
known as, Main Street from Jerome Avenue to Brown Way, acknowledges the hazardous
nature of picking up litter, and agrees to the following tenns and conditions:
A. THE GROUP SHALL:
1. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway.
2. PerfOlm litter removal on the Adopted Roadway in accordance with the Florida
Department of Transp011ation's Accident Prevention Manual, Safe Field Practices, the Florida
Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of
Transportation Design Roadway and Standard Index 601 and 602 (610 for interstate), all of
\vhich by this reference are incorporated herein.
3. Only allow such persons to participate as are detennined by the GROUP to be
responsible enough to safely p3.l1icipate in litter removal activities. Pat1icipants must be at least
14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors
participating in the litter removal. There shall at all times be at least one person 18 years of age
or older who is on site and responsible for supervising all litter removal activities, with no one at
the site under the age of 14 for any reason.
4. Conduct at least two safety procedure meetings per year for its participating members.
Participants must sign the hold hatmless agreement provided by the COUNTY, and attend a
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2/22/2011 Item 16.A.9.
safety meeting conducted by the GROUP before pcu1icipating in a cleanup activity pursuant to
this A~e~tp.~_nt.
5. Call the Collier County Adopt-A-Road contact and set up dates and times for their safety
meetings.
6. Remove litter during daylight hours only, in good weather conditions only.
7. Pick up litter on one side of the road at a time.
8. Not pick up litter at construction sites, in tunnels, on bridges or over-passes, and on
medians, or where otherwise hazardous to do so.
9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet fi'om the edge of the
pavement.
10. Remove litter a minimum of once monthly, and whenever the appearance of the Adopted
Roadway is objectionable.
11. Obtain required supplies and material from the COUNTY.
12 Place traffic control signs supplied by the COUNTY during trash pickup.
13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times
during the litter removal activity. The local maintenance office should be contacted to obtain
safety vests, traffic control signs and litter collection bags at least five (5) days prior to litter
removal activity and return the same when activity is complete.
14. Not wear clothing that will hinder the sight ofpm1icipants.
15. Coordinate pickup details with the County's project coordinator at least one week prior to
a pickup.
16. Place filled trash bags at the site for pickup and disposal by the COUNTY.
17. After each pickup, the adopting GROUP coordinator will file a report detailing the
number of people involved, number of bags of litter collected, composition and estimate of
recyclable materials, and hours spent. Pre-printed forms will be furnished by the COUNTY for
making the reports, and filed with the COUNTY project coordinator.
18. The GROUP is encouraged to separate recyclable materials. All proceeds from
redemption of recyclable materials shall become the property of the Group.
19. Unused materials and supplies fumished by the COUNTY shall be returned to the
COUNTY within two workdays following cleanup or, with COUNTY coordinator's pernlission,
be retained by the GROUP during the tenn of this Agreement.
2
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2/22/2011 Item 16.A.9.
B. THE COUNTY SHALL:
1. Provide safety vests, trasJlJ~_ags, pickup sticks, and traffic control signs.
2. Provide GROUP with an outline pertaining to safety regulations.
3. Remove the filled trash bags as soon as possible after the pickup.
4. Remove litter from the Adopted Roadways only under unusual circumstances, i.e., to
remove large, heavy or hazardous items.
5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the
area free of litter.
C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, terminable by
either party, with or without cause, on 30 days written notice to the other palty. This Agreement
creates no rights or interest. If, in the sole judgment of the County Project Coordinator, it is
found that the GROUP is not meeting the tenllS and conditions of this Agreement, the COUNTY
may terminate this Agreement effective immediately. The COUNTY reserves the right to
modify or cancel the program at any time. Upon the tennination of this Agreement by either
pmiy, the GROUP will immediately retum all County-owned materials to the County project
coordinator.
D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify
and hold harmless Collier County and its officers, agents and employees from any claim, loss,
damage, cost, charge or expense arising out of any act, action, neglect or omission by the Group
or by any person performing litter removal as part of the GROUP during the performance of the
Agreement, whether direct or indirect, and whether to any person or propelty to which Collier
County or said paliies may be subject, except that neither GROUP nor any of its members shall
be liable under this provision for damages arising out of injury or damage to persons or propeliy
directly caused or resulting from the sole negligence of Collier County, and its officers,
employees or agents.
E. NO ASSIGNMENT: This Agreement is non-transferable and non-assignable in whole or in
part without the prior written consent of Collier County.
3
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2/22/2011 Item 16.A.9.
F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement
between the parties, and, may not be modified except by a writing signed by both parties. Any
and all prior understandings between the parties, either oral or written, with respect to the matters
set forth above, have been incorporated and merged into this Agreement, and are otherwise of no
fuliher force or effect. This Agreement is for litter removal activities only. No beautification
activities are authorized by this Agreement.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of
the date written above.
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
By:
Deputy Clerk
Fred W. Coyle, Chairman
By: . (:r;ci.
Name nnt): I.. ~rtD
Title (print): ?f(y)5&r--
Phone # (day): 3C, '?1i lbi',")-
Phone # (night): z..~ 1 , {'!> I ~o.{;)
4
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