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Agenda 02/08/2011 Item #16E3 2/8/2011 Item 16.E.3. EXECUTIVE SUMMARY Recommendation to accept reports and ratify staff-approved change orders and changes to work orders. OBJECTIVE: To enable the Board to oversee the execution of administrative change orders and changes to work orders and promote accountability in the use of staff authority. CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a plan to enable changes to BCC-approved contracts (Section XV.C, Collier County Purchasing Policy) of not greater than 10 percent of the current Board approved amount or $10,000 (whichever is greater) to be authorized by staff. Also included in the report are changes to Work Orders. These include work orders issued under CCNA Contracts that are less than or equal to $200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all other contracts (Section XV,G, Collier County Purchasing Policy) that are not greater than 10 percent of the current Board Approved amount or $100,000 (whichever is greater). The Administrative report identifies the percentage changes to contracts or work orders that have occurred since the prior BCC approved amount which are below the threshold limits as referenced above. ~ The plan calls for staff to submit a monthly report listing these change orders from the previous reporting period. Enclosed is the monthly report of the Administrative Change Orders and Administrative Changes to Work Orders. These reports cover the period of December 15, 2010 through January 12, 2011. FISCAL IMPACT: The total change to contracts is $92,407.63. The total change to work orders is $69,373.67. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: That the Board of County Commissioners accepts the enclosed Administrative Change Orders Report and Administrative Changes to Work Orders Report and ratifies the listed change orders and changes to work orders. PREPARED BY: Diana De Leon, Contract Technician, Purchasing Department /'"""' Packet Page -451- 2/8/2011 Item 16.E.3. COLLIER COUNTY Board of County Commissioners Item Number: 16.E.3. Item Summary: Recommendation to accept reports and ratjfy staff-approved change orders and changes to work orders. Meeting Date: 2/8/2011 Prepared By Name: DeLeonDiana Title: VALUE MISSING 1/18/2011 11 :56:07 AM Submitted by Title: VALUE MISSING Name: DeLeon Diana 1/18/2011 11 :56:08 AM Approved By Name: SmithKristen Title: Administrative Secretary,Risk Management Date: 1/19/2011 9:34:47 AM Name: Carnell Steve Title: Director - Purchasing/General Services,Purchasing Date: 1119/2011 10:56:38 AM Name: KlatzkowJeff Title: County Attorney, Date: 1/26/2011 4:33:15 PM Name: PriceLen Title: Administrator - Administrative Services, Date: 1/26/2011 4:38:55 PM Name: StanleyTherese Packet Page -452- Title: Management/Budget Analyst, Senior, Office of Management & Budget Date: 1/27/2011 12:55:10 PM Name: K]atzkowJeff Title: County Attorney, Date: ]/27/2011 4:57:26 PM Name: ]sacksonMark Title: Director-Corp Financial and Mgmt Svs,CMO Date: 1/30/201] 11 :44:22 AM Packet Page -453- 2/8/2011 Item 16.E.3. E E'Z ~ ~ e g III ::::I Q. Q .,I; U Q. 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E 1; E 9- ~ C " g -g ro ro . - C ~. ~ a, "'~ 21; 0- o . ~ e "BE . 0 ~ . e C ~ 8 ~ .,;; -~ . . ~ 0 "u . . -~ 0- :;:.2 .E.~ ~~ ~ ~ E . . ~ ~ ,e ~ g ~ .!!l . e &~ 1116 "'2= >~ o 0 ~ -~ ~ 2 ~~ ~ ~ ~ ~ :; ~ ~~ g~ .0: , - . e C . - E ~ rg E 5- ~ e .8 5 'E " ~ ~ ~ rn (l) 'E ~ e 8 E g' ~ 8,5 ~ -~ ~ o't:J= f- ~ a: .. (l) 15 ~:5 E i ~ i!' ~ . . o-~ '5 . o C C . ~ 0 .!!! ~ ~ ~ '-' .~ o ~ ' o~e 2/8/2011 Item 16.E.3. "- N ~ ,,; "- N o M M ~ " ~ M. '" ~ N ~ M ~ M :!; M III ~ M ~ . .. ~ '" N ~ R ~ D ~ " ~ ~ N ~ ~ M ~ ~ .. '" ~ N ~ " "u wo: ~ e Q ~ ~ ~ . e ~~ .9 5l ~ ~ ~ . '" > ~ e. "'0 Ole i M~~ <Jl <0 W ~ OIl ai 8 ~ go ~ Ei 2~6.:gl6Q. w"'....U(!;I!;; ~ 0; ~ ~ ~ -g:g ro . 'E :; ~~ ~~ ~" ~ ~ ~jj ~~ C ~ 2 ffi IE 2 . . EO ." 0" 1! ~ - ~ . Iii . . o ~ ~~ ~ ~ e . .~ "'. c e ~ @ ~g ~:g .s: . t ";;; ~ i~ '5;,-;;; ~" - ~ ~ ~ 'E ~ 8'0 ~ ~ o E ~ ~ ~~ E~ -g ~ ~~ .~ ~ o e ~ cc' 5 ~ o 0 0 E~l: tli .S: :5 ~ ~ ~ 13 a;-5 i!'iij.9 :;:; ~ '" <ll .~~ .9-0_ o . N ~ - N JL~ e ~ . ~ ~ &};. ~ C e ~ ~ ~ . . - E 5 :g Eo' _ e 0 (l)..!!!~ ~~] U 'E .i- ~~. .~ . E ~ ~ ~ l:: ::; ell ~ g:5 u;: E o e 0 ~ ~ -; .~ ~ ~ ~ g: g o ~ 8 M ~ " o ~ i ~ ~ " E o u B . . '" Iii ~ " .. '5 ~ I 2/8/2011 Item 16.E.3. CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM ,,/' PROJECT NAME;BID:iO~5415 RADIO ROAD PHASE ill - PART 3 Landscape & irrigation (Livingston Rd. to Airport Pulling Rd.) PROJECT#: PO 4500117524 (dated 0413012010) PROJECT MANAGER: Darryl Richard. RLA, Project f/an8qsr, ATr,,: Department BIDIRFP #: BID:10.5415 MOD #: 02 (two) po#: P. O. #4500117524 WORK ORDER #:.p, 0.1#4500117524 DEPARTMENT: ATM Dep!. CONTRACTOR/FIRM NAME: Hannula Landscape & irrioation Inc. Original Contract Amount: $ 203.062.02 (Starting Point) $ 203.062.02 (last Total Amount Approved by the BCC) $ 218,301.62 (Including All Changes Prior To This Modification) $ $1.686.70 (Increase) Current BCC Approved Amount: Current Contract Amount: Change Amount: Revised ContractlWork Order Amount: $ 219.988.30 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ 16.926.30 Date of last BCC Approval 02.09-10 Agenda Item # 16B4 Percentage of the change over/under current contract amount 8.3S% Formula: (Revised Amount I Last Bee approved amount)--1 ! CURRENT COMPLETION DATE (S): ORIGINAL: Tuesdav. SePtember 14. 2010 CURRENT: Mondav. January 17. 201' This change order will: Item # Qty Description Spec Unit Cost Total ~ ADD ITEM #82 NET CHANGE: Move qty. 3 Royal Palms LS LS $1,686.70 $1.686.70 Describe the change(s): Change is to move 3 Royal Palm Trees that FPL 3taff requested moved to ensure hetter safety for the powerlines. 111e nwnher and locations of the palm are I Royal Palm Tree at intersection of Radio Rd. and Commercial Blvd. (instaUed under phase III Project); and. Qly. 2 Royal Palms at intersection of Radio Rd. and Tina Lane (installed under Phase One Project). The l110ving of existing installed palm trees is being done in order to bri.J1g the project into compliance with ne\vly revised FPL standards for planting of Roy<<l Palm species (Roystonea elata,' Florida Royal palm'). Previous standard allowed for plantings of 3 feet plus the 'frond length' as measured from the centerline of thc Royal Palm trunk. Prior FPL documentation did not provide the actual 'frond length' "- thus leaving the actual off-set requirement up to interpretation by landscape architect designers and County Staff. New guidelines with extended 'frond length' require that the Royal Palm trees be placed no closer than 18 feet to the edge of powerline to centerline of trunk. Staff will ensure that future projects adbere to the new standard for Royal Palm off- sets for placement near powerlines. Pricing is based on lump srnll quote from contractor and is determined 10 be acceptable. Change adds 121 (one hundred twenty f~) days [0 contract tor time-line for moving 3 Royal Palm Trees and administrative conLract time for review of pay applications and processing proj ect close-out docrunents. Revised.4.] 0 Packet Page -455- L I 2/8/2011 Item 16.E.3. Specify the reasons for the change(s) - 1. Planned or Elective 0 2. Unforeseen Conditions 0 3. Quantity Adjustments 0 4. Correction of Errors (Plans, Specifications or Scope of Work) . 5. Value Added o 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: NeQative imoact would be that the Roval Palm Trees would remain too close to the power lines and possibly cause damaoe to the power. lines durino a storm eyent. This change was requested by: - Contractor/Consultant - Owner n Using Department C CDES - Design Professional nRegulatory Agency (Specify) - Other (Specify) FPL Enaineer CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Ves -No APPROVED B Date: This form is to be signed and da APPROVED BY: Date: (1.I7./1Y f!L{/1 flD /' Rcvised.4.10 Packet Page -456- A 2/8/2011 Item 16.E.3. - CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: MKY Aprpn & Expansion PROJECT #: 46018/46034 PROJECT MANAGER: Robert Tweedie BID/RFP #: 09-5245 MOD #: 7 PO#: 4500112451 WORK ORDER #: N/A DEPARTMENT: Airnort Authoritv CONTRACTOR/FIRM NAME: DeAnnelis Diamond Construction Original Contract Amount: $ 645.207.63 (Starting Point) Current Bee Approved Amount: $ 774.423.63 (Last Total Amount Approved by the BCC) Current Contract Amount: $ 812.825.63 (Including All Changes Prior To This Modification) ~-'--..: ,-, Change Amount: $ 7.077.00 Revised ContracllWork Order Amount: $ 819.902.63 (Including This Change Order) Cumulative Dollar Value of Changes to this ContracllWork Order: $ 174.695.00 Date of Last BCC Approvat 6/22/10 Agenda Item # 16G2 Percentage of the change over/under current contract amount 5.87 % Formura: (Revised Amount I Last Bee approved amount)-! .:cj';:. CURRENT COMPLETION DATE (S): ORIGINAL: 6/111D CURRENT: 12/23110 This Change order will: I?'J Add new Tasks for $ 7.077,00 o Increase Task Number by $ Describe the change(s): Provide additional curbing. demolition for stabilization of areas adiacent to newly paved area. and additional landscaping for Droiect enhancement and adiust schedule accordingly. Specify the reasons for the change(s) (0: 1. Planned or Elective r- 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r- 5. Value Added (' 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). ~.., "'" Identify all negative impacts to the project if this change order were not processed: Failure to complete this work will result in de-stabilized areas of non-paved areas adiacent to newly paved surfaces which will result in erosion and subsequent degradation of new \lavement and adiacent non-paved areas. Landscape improvements will enhance the proiect functionality and appearance as well. This work was not included in the original scope of work because it was not included in desi"nlbid nlans and snecifications nrimarily due to bud"et considerations the time and contingencies for nossible a<:!Qitional work in other areas of the proiect being reouired as a result of changing permit conditions. This change was requested by: P'lcontractor/Consultant P'I Owner n Using Department C CDES CDesign Professional r1Regulatory Agency (Specify) ['" Other (Specify) rYes ANO CONTRACT SPECIALIST PARTICIPATION IN NE APPROVED BY: Date: / '2hl/l 0 Project Manager ) 7 REVIEWED BY, (~~lLL( ?':'-{ Date. /1/2. //0 'r \WOrkorders-contractsMISC\De.~ehs D13mond\;ViKY <\p.on & Parking Lot'u\fod #71vlKY Apron&Parking Expansion docx "."--'-:-. Packet Page -457- 2/8/2011 Item 16.E.3. CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: SHIFTING PROJECT #: CD09-07 PROJECT MANAGER: R. Munoz CONTRACT #: B-09.UC.12-0016 #14.218 MOD #: --1-PO#: 4500111308 WORK ORDER #:---1:1JA... DEPARTMENT: Housino. Human and Veteran Services CONTRACTOR/FIRM NAME: (HDCI Original Contract Amount: $ 112,632,00 (Starting Poinl) Current BCC Approved Amount: $ 112.632.00 (Last Total Amount Approved by the BCG) Current Contract Amount: $ 112,632.00 (Including All Changes Prior To This Modification) Change Amount: $ 0 Revised ContractIWork Order Amount: $ 112,632,00 (Including This Change Order) Cumulative Dollar Value of Changes to this Contract'Work Order: $ 0 Date of Last BCC Approval 09-15-09 Agenda Item # 16D20 Percentage of the change overlunder current contract amount Formula: (Revised Amount I Last BCC approved amount) o % CURRENT COMPLETION DATE (S): ORIGINAL: 6-15-2010 CURRENT: 12-15-2010 Describe the change(s): To provide a chan!!e in the contract's lan!!ua!!e in Section VIII (E). PRIOR WRITTEN APPROVAL to be chan~ed to reflect: WRITTEN APPROVAL To also reflect the foIIowinl!: line item chan~es: Please note that these revisions will NOT ehanl!:e the ori~inal total bud~eted amount for this Community Development Block Grant (CDBG) projeet. Specify the reasons for the change(s) X 1. Planned or Elective r 2, Unforeseen Conditions r 3. Quantity Adjustments r 4, Correction of Errors (Plans, Specifications or Scope Df WDrk) r 5, Value Added 6. Schedule Adjustments Note: One Dr mDre may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: The neoative impact would be thatthe Leoal Aid attornev's salarv increase would not be paid therefore leavino the contract with unexpended orant funds This change was requested by: rlContractor/Consultant [gJ Owner rl Using Department r CDES rDesign Professional rlRegulatory Agency (Specify) DOther (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes P' No This form is to be signed and dated. Date: 12-22-10 APPROVED BY: REVIEWED BY: Date: 1;2 -;; ~ ~I U Revised 11.1 9.2007 Packet Page -458- "? 2/8/2011 Item 16.E.3. EXHIBIT A-I Contract Amendment # 2 "Savings Homes in Foreclosure Through Intervention, Negotiation and Guidance (SHIFTJNG)" This amendment, dated /!J-I~ J3 20..&'__ to the referenced agreement shall be by and between the parties to the original Agreement, Housing Development Corporation of SW Florida (HDC) (to be referred to as "Subrecipient") and Collier County, Florida, (to be referred to as "Owner"). Statement of Understanding RE: Contract # B-09-UC-12-DDI6 #14.218 - "Savings Homes in Foreclosure Through Intervention, Negotiation and Guidance (SHIFTJNG)" In order to continue the services provided for in the original Contract document referenced above, the Sub-Recipient agrees to amend the Contract as follows: Words Struek Tkl'6lfr;:k are deleted; Words Underlined are added Section VIII (E), PRIOR WRITTEN AFFROV AL (1) All subcontracts and agreements proposed to be entered into by the SUBRECIPIENT pursuant to this Agreement; (2) Allcapitalequipment expenditures of $1 ,0.0.0. or more; (3) All out-of-to"ill travel (travel shall be reimbursed in accordance with Chapter 112, Fla. Slat. unless otherwise required by CDBG); (4) All change orders; (5) All requests to utilize uncommitted frmds after the expiration of this agreement for programs described in Exhibit "A"; and (6) All rates of pay and pay increases paid out ofCDBG funds, whether for merit or cost of living. Exhibit A: - Scope, Section: B. BUDGET: SHIFTING PROJECT Line Item: Salaries and Benefits: HDC - Counselor ReceptionistJIntake Supervisor Housing Attorney Rent (LASCC) CDBG Funds Updated CDBG Funds $+:>,541.00 $ ] 6,000.00 $ 6, 088.00 $--69,8'0.00 .$ 5,150,00 .$ 17.088,00 $ [6,000.00 $ 6, 088.00 $ 67,876.79 $ 5,579.21 TOTAL: $112,632.00 All other terms and conditions of the agreement shall remain in force. 7t':"""-- - : __. ~____ . _. _ ~~ Packet P 459 '":>, 2/8/2011 Item 16.E.3. IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date(s) indicated below. Accepted: me ~ i?/VYuf.p/( ;3.2010 SUBRECIPI ENT: THE HOUSING DEVELOPMENT CORPORA nON OF SW FLORIDA (HOC) OWNER: BOARD OF COUNTY COM MISS I COLLIER CO FLORID BY:~ I~ athy Patterson. Executive Director By: anager DEPARTME ;r DlRECTO By: ~ , . ^ ..... ~ , . - -- B . d 2/8/2011 Item 16.E,3, CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Tourism Agreements_ PROJECT #: PROJECT MANAGER:_Jack Wert BID/RFP #: 10-5551_MOD #: LPO#: WORK ORDER #: DEPARTMENT: Tourism CONTRACTOR/FIRM NAME: Friends of Rookery Bay, Inc. Original Contract Amount: $ 50,000.00 (Starting Point) Current BCC Approved Amount: $ 50,000.00 (Last Total Amount Approved by the BCG) Current Contract Amount: $ 50,000.00 (Including All Changes Prior To This Modification) Change Amount: $ -0- Revised ContracllWork Order Amount: $ 50,000.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order. $ MO- Date of LBst BCC Approval_9/14/10___ Agenda Item # _16F4 Percentage of the change over/under current contract amount Formula: (Revised Amount I Last BCe approved amount)-1 -0- % CURRENT COMPLETION DATE (8): ORIGINAL: 9/30/11 CURRENT: 9/30/11 This change order will: 0 Add a new Task for $ o Increase Task Number by $ Other Describe the change(s):_Amend contract to remove insurance requirements per Risk Management since liability to the County is extremely limited since County is only providing grant funding. Specify the reasons for the change(s) x 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: _CDntract wDuld not be approved by Risk Management Dr County AttDrney and wDuld nDt be signed by BCC Chair and grant funding wDuld nDt be expended. This change was requested by: rlcDntractDr/Consultant x Owner rJ Using Department C COES r Design ProfessiDnal rJRegulatDry Agency (Specify) r other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: x Yes r No APPROVED BY: This form is tD be signed and dated. ~ Date: /Ib/II , REVIEWED BY: Date: I II/) /11 I / Revised 6 18 09 - Packet Page -461- LJ 2/8/2011 Item 16.E.3. EXIllBIT A-I Contract Amendment #1 "2011 Tourism Agreement Between Collier County and Friends of Rookery Bay, Inc." This amendment, dated 2011 to the referenced agreement shall be by and between the parties to the origin I^.greement, FIends of Rookery Bay, Inc. (to be referred to as "GRANTEE") and Collier County, Flonda, (to be referred to as "COUNTY"). Statement of Understanding RE: Contract # 10-5551 - "201 I Tourism Agreement Between Collier County and Friends of Rookery Bay, Inc." In order to continue the services provided for in the original Contract document referenced above, the GRANTEE agrees to amend the above referenced Contract by deleting in its entirety Section 4, INSURANCE. All other terms and conditions of the agreement shall remain in force. IN WITNESS WHEREOF, the GRANTEE and the COUNTY have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date(s) indicated below. GRANTEE: ~~ Accepted: fr:1Al Ltt:l:....-'u-/ /IJ ,2011 COUNTY: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORfDA <:.. ' --....., _./~. By:~ ~,....;~~ Jack Wert, Department Director _Bruce Robertson, President Type Name of Signatory CON~~CT SPECIALIST ~. / By ~~))1 If/v Lyn ood PURCHASING DIRECroR ~~CVI By: .Y\ I 7 step Y. Carnell Packet Page -462- t) 2/8/2011 Item 16.E.3. _ CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Gateway Triangle Stormwater Improvements Phase 2 Construction PROJECT #: 51803 PROJECT MANAGER: Joseph F. Delate, ASLA 2> CONTRACT#: 10-5366 MOD #:3 PO#:45001154j7 DEPARTMENT: Trans ortation En ineerin CONTRACTORlFIRM NAME: Stevens and La on, Inc. Original ContracllWork Order Amount: $2,694,473.35 (Starting Point) / Current BCe Approved Amount: $2,694,473.35 (Last Total Amount Approved by the BCC) Current ContractlWork. Order Amount: $2.767,708.70 (Including All Changes Prior To This Modification) Change Amount: $ 83,643.93 $2,851,352,63 (Including This Change Order) ~d1 ~ \Q~ ~ a 01\ fV . Revised ContractlWork Order Amount: Cumulative Dollar Value of Changes to this ContractIWork Order: $ 156,879.28 Date of Last BCC Approval December 15, 2009 Agenda Item # 10E Percentage of the change over/under current contract/work order amount 5.82% Formula: (Revised Amount! Last BCe approved amount}~1 .,;,1.+1 JI,2.(,.I_1 CURRENT COMPLETION DATE (5): ORIGINAL: Dceember 15, 2010 CURRENT: February 8, 2011 This change order will: Q9 Add a new Tasks for $83,643.93 0 Increase Task Number by$ Other: add additional construction scope to the project Describe the change(s): Changes include changing from a jack and bore under Davis Boulevard to a directional bore which resolved a conflict with utilities at that location, site improvement plan changes at the stormwater pumpstation caused by permit and site development plan requirements, miscellaneous changes including water main diversion, removal and replacement of existing failing culverts, additional roadway work, and safety grate and brick bulkhead due to concerns from the Brookside community. These changes have been vetted and reviewed by staff and are fair and reasonable. Specify the reasons for the change(s) ~ 1. Planned or Elective R 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work)?<. 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: Project could not be completed in its entirety. . This change was requested by: txIContractorlConsultant ~ Owner rI Using Department C CDES CDesign Professional rlRegulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes r No REVIEWED BY: Rh L2--/02/ID I' /; 111/.2 l / I This form is to b APPROVED BY: Revised 4.] 0 Packet Page -463- ;: ~ s ~ '" o 0. W '" '" cu '" '" o ~ '" o " " z '" I o cu > ;= g; ~ '" Z " o '" E . 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[;; ~ ~ gj l::: (l) ~ 8 (5 W o. g3:~ ~ z E Iii w -g "'0 8 rn ~ -~ E 1;~ ~ fj g 0;;::: <.) <II 1J C C c.~ ,Q m Q) 1ii 0 Ci.g!!l ~ 8 ~ -g:J:ffi 01-'5 ~ cr 0 " o o I- cii:::; !!! ~ l' . ~ ~ o . ~.~ ~ c ;!:: !!! "'.;:; 0- ~ C ~ ~ ~ ~ ~5-g . I- . .~ ~~ . . . o .~ [ 2/8/2011 Item 16.E.3. ~ '" M ~ M '" "' ~ -g <5 E .. . ii; ~ <5 ~ :; ;: .9 . . '" c ~ G " 15 I- Packet Page -466- 2/8/2011 Item 16.E.3.! {In d /2/r'/lt> .,--,," ~I CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM BID/RFP #: 06-3969 PROJECT NAME: 20,000 So, Ft. USDA Mfto Bldo at IMM PROJECT #: 46060 PROJECT MANAGER: Thomas Verao MOD #: 3 PO#: 4500106078 WORK ORDER #: QGM-FT-3969-09-03 DEPARTMENT: Airport Authoritv CONTRACTOR/FIRM NAME: Q. Gradv Minor & Associates, P.A Original Contract Amount: $ 105,322,50 (Starting Point) Current CCM Approved Amount: $ 105,791,50 (last Total Amount Approved by the CCM) $ 105,791,50 (Inciuding All Changes Prior To This Modification) $ O.o{) Current Contract Amount: ~--:;~''''.'~'::..-.". -.- Change Amount: Revised ContractIWork Order Amount: $ 105791.50 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order. $ 469,00 Date of Last CCM Approval 12/08/08 Agenda ltem # IX. C. Percentage of the change over/under current contract amount Formula: (Revised Amount I Last GeM approved amount)-1 -;'/30Iio CURRENT COMPLETION DATE (S): ORIGINAL: 10134/f)9 /\Ilk 0 % CURRENT: 07/30/11 This change order will: 0 Add a new Tasks for _ 0 Increase Task Number [gJ Extend completion date by 2~ days by $_ Describe the change(s): Extend completion date by 2+4 days, Specify the reasons for the change(s) r 1. Planned or Elective r- 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). "" .~, ... "','" ----""."""'- Identify all negative impacts to the project if this change order were not processed: Proiect will be delayed further because USDA a roved en ineer/architect will be unable to continue workin on the ro'ecl. ,~ 721 / /7 ,...-' j JI .....,).LV, -- ( /{ This change was requested by: PIContractort onsultant E. &ner rr Using Department r CDES .--....-... rDesign Professional C Regulatory Agency (Specify) ~_ rOther (Specify) r No APPROVED BY: CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes and dated. . / ~ Date: 11./z/zOiO / / REVIEWED BY: Date: l:} -I r:, - / () Revised 11.19,2007 ....--,.,,-.>..,- Packet Page -467- .-......: 2/8/2011 Item 16.E.3. ' CONTRACTIWORK ORDER MODIFiCATION d_m CHECKLlSTi=ORM' project'--:: PROJECT#~ 69122-=-. 19519 WOfiK ORDER #: StMe. {is ~6, CONTRACTOR/FIRM NAME: Better Roads Inc. , $._212,270.84 , (Starting Point) $--'.212,270.84 ',\' (Last Total Amount Approved by the BCC) , "':$_212,270,84 , '~" .,(including All Chang"s Pongr To This Modificatign) -b . $_212,270.84 .,_. ,.:.., (i~c1udlng This Change Orrj"r) ~';:, ,J-"..,"_.A'*'~: ,.- ,. . -"-,,--,,-,<,,,.-'<< ,)Fi aofes to :~~~ ;::~: . I ,,' Agenda,ltem ,qY~;~/~rld~r,~urr-eintcontractIwork order amount 0 m.;>ynt! ~a,st BCe app;ov~d amount)-1 - ;, .. ~tiCM'DA TE (S): ORIGINAL: October 9'h 2010 CURRENT: ,':',','.op,'::':....,;.."..,:l'..... ".' " ", % November 1ih, 2010 '.; ,...".......,., -, ,"'" " o A<!d a new Task for $ o Increase Task Number by $ -'.".':',,'-,':':,.;:":' , , .'.:.....,:...... . c_-::-c<,_~O:rk, order,tp.e County iE> not relievi~~ thefum of its obligation~ to perfol~m~:workin a ",.:.~B.n,~~.oranr:consequences resulting from failing to cIo so. Collier County hereby reserves ,.C0~;'t\ut not limited to, rights to terminate, suspend or elect any other appropriate cOUIse(s) of ""'''''~~>,'''.,~,.. ",:"~,~,",.,~,',,.'~< '~","':":.~-'- :"~~'-"" ."'"'''''''''''''' c," '''-','' .'- ....".. ",...,. ". ".. "" .'- "~""""". .'" --...'''....... .".., ," o cCIrcumstances warranf wIth regard to the referenced contract. ' ';'h::~t~(#tF1:'i:',;:K;,;':: :.:::-~,-~,:, ,.,'" ;,~: E.' i ~',.' .' :;:, _,:, . );.2.thlfabover~ferenced work order time is hereby extended by contractor request by 39 rigi~aL numbe.r of project completion days was 60,' Collier County Road. Maintenance thori~e"anyexte.~sion ofti~e. The new completion date was on Novembe~ 17th, 2010 ;<:\:;:;:t'.~~,; os~~ciiy th~,;'easqntf6r the change(s) <: 1. Planned or Elective G 2. Unforeseen Conditions 0 3. Quantity Adjustl!1'e'1l:tSQc~4.: Ccirre,<:tion of Errors (Plans, Specifications or Scope of Work) G 5. Value Added .;.s,.:,',~;:>:';-~0i:~7Fk:~;~...:",;;;.:,...... . ..', ' , ...-.... X: 6. Sctllidul!i'Adjustments Note: One or more may be checked, depending on the nature ofthe change(s). ';:.." :.;"j'J.,~,;;':i';}:;{ "-,' .., Identify ~II. negative impacts to the project if this change order were not processed: Work was not completed within original aUocated time frame by contractor. This change was requested by: Olcontractor/Consultant 01 Owner 01 Using Department !J CDES '=Design Professional ClReguiatory Agency (Specify) XOther (SpecifYLContractor ran behind schedule, did not comply with the time frame specified. CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: Revised 4.10 r , Yes x No Packet Page -468. and dated. Irf7?t3 Date: 1;2jfYhM? Maintenance / I ". 7 f111)~Date: /&6 PO Contract speciV I Revised 4.10 Packet Page -469- 2/8/2011lte_Q116.E.3. -:> 2/8/2011 Item 16.E.3. CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Immokalee Road & Everalades Boulevard Intersection fmorovements PROJECT #: 66065.1 PROJECT MNGR: Julio Ordonez CONTRACT#: 09.5197 MOD#: 1 PO#: 4500117882 WORK ORDER #: 4500117862 DEPARTMENT: Transportation Enaineerina Department CONTRACTOR/FIRM NAME: Better Roads Original ContractlWork Order Amount: $ 415,960.91 (Starting Point) Current BCC Approved Amount: $ 415.960.91 (Last Total Amount Approved by the BCC) Current ContractlWork Order Amount: $ 416.980.91 (Including All Changes Prior To This Modification Change Amount: $ 0,00 Revised ContractlWork Order Amount: $ 415.980.91 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractlWork Order: $ 0.00 Date of Last BCC Approval 05/11/10 Agenda Item # 16 B 7 Percentage of the change over/under current contracUwork order amount 0 % Formula: (Revised Amount I Last BCe approved amount)~1 - CURRENT COMPLETION DATE (S): ORIGtNAL: 10/25/10 CURRENT: 12/24/10 This change order will: D Add a new Task for $_ 0 Increase Task Number by $_ Other_Time_ Describe the change(s): The construction of the Immokalee Road & Everglades Boulevard intersection improvements experienced a 2-month delav due to the conflicts with and relocation of an existing fiber optic cable owned bv Century Link alone the south side ofImmokalee Road. The hi~h water elevations due to rainfall on both sides of the road swales made it verv difficult for Century Link to relocate the cable to Jhe north side of the road. which resulted in delaving the roadway widening proiect. Sixty days of extra time were needed for the contractor to complete the roadway work. Specify the reasons for the change(s) r 1. Planned or Elective rr" 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added r 6. Schedule Adjustments Nole: One or more may be checked, depending on the nalure of the change(s). Identify all negative impacts 10 the project if lhis change order were not processed: The Countv contractor !Betler Roads) Will not have been able to construct the wideninq havinq the fiber optic cable in the way within the contract time. This change was requesled by: ~ontractor/Consultant rJ Owner rl Using Department r CDES rDesign Professional rlRegulatory Agency (Specify) r Olher (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rc<s r No REVIEWED BY: Date: iZ/t q../t <0 /J-f1/D , ( Date: Revised 4.10 -- Packet Page -470-.__~,. CONTRACT #: 09-5262 7970 MOD #: 2 PO#: 450011eze-t WORK ORDER #: 4500117970 DEPARTMENT: Transportation EnGineerinG Department CONTRACTOR/FIRM EnGineerinG, Inc. NAME: AIM ;;.)/0 Original C&mtact Amount: $ 9429700 (Starting Point) Current BCC Approved Amount: $ N/A (Last Total Amount Approved by the BCC) $ 107 17700 (Including All Changes Prior To This Modification) $ 38 032,00 <;)10 Current CE>ritrnct Amount: Change Amount: Revised ContracUWork Order Amount: $ 145.209.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContracUWork Order: $ 110; 2@SOO Stj c; /:2,00 M--- 1J7A Date of Last BCC Approval Maren 9. 2818 Agenda Item # N/A 3!:;A~' Percentage of the change over/under current contract amount 54,0 % Formula: (Revised Amount! Last BCC approved amount)-1 CURRENT COMPLETION DATE (S): ORIGINAL: December 25 2010 CURRENT: June 23, 2011 This change order will: 0 Add new Task for $_ ~crease Task "C" by $$ 38.032.00 Other_ Describe the change(sl: Expand Task "C" to have AIM Enmneerinq to provide final desiqn services for the proiect: this expansion of Task "C" scope IS necessarv to meet the proiect schedule, The work order with AIM Enqineerino was oriqinally setup to provide in-house desian staff with enqineerinq and environmental support services onlv, However due to the requirement by the South ;:Clorida Water Manaaement District to improve the existinq ditch alona the south side of North Road the process became much more complex requirina more resources to complete and meet the proiect schedule,AIM Enaineerina is better suited to provide the necessarv expertise to complete the des ion and meet the oroieel schedule, Specify the reasons for the change(s) C 1. Planned or Elective M. Unforeseen Conditions C 3. Quantity Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work) C~ Value Added C 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: If Collier Countv is not able to have the proposed improvements to Hazel Road/North Road desianed and permitted in a timelv manner this fiscal year, the construction for the entire project will be deiaved, The improvements alona North Road are deemed necessary to ensure safety of the public travellina throuah the area. This change was requested by: DIContractor/Consultant Dr Owner ~ng Department D CDES n Design Professional ~gUlatory Agency (Specify) SFWMD D Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: nY-es r No This form is to be signed and dated. Date: (2../1 q. / I D -, .0 2/8/2011 Item 16.E.3. CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM BID/RFP #: 06-3969 PROJECT NAME: lASIP Whitaker Road SW Improvements PROJECT #: 51101 PROJECT MANAGER: MarClaret Bishop MOD #: LPO#: 4500104663 WORK ORDER #: 4500104663 DEPARTMENT: TransDortation Enaineerina CONTRACTOR/FIRM NAME: RWA. Inc. Original Contract Amount: $ 45.200.00 (Starting Point) Current BCe Approved Amount: $N/A (Last Total Amount Approved by the BCC) Current Contract Amount: $45,200,00 (Including All Changes Prior To This Modificalion) Change Amount: $0.0 Revised ContracllWork Order Amount: $45.200.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContracllWork Order: $0.0 Date of Last BCC Approval N/A Agenda Item # Percentage of the change over{under current contract amount .Q.,L% Fonnula: (Revised Amount 1 Last BCC approved amount)-l CURRENT COMPLETION DATE (5): ORIGINAL: February 9. 2010 CURRENT: September 1. 2010 Describe the change(s): A time extension of 204 days is requested for professional survevinq services associated with preparinq sketch and leaal descriptions for temporary and permanent construction and maintenance easements, Neaotiations with property owners took lonaer than anticipated. The Roval Wood Golf and CC property is bein~ used as a staaina area as part of the easement aareement. Once the proiect was out to bid and the sketch and descrUions were finalized, Roval Wood Golf and CC wanted to chanae the location of the staaina area on their property, A revised sketch and description was necessary to accommodate the relocation. The construction contract was awarded Januarv 25. 2011. Specify the reasons for the change(s) 1. Planned or Elective r 2. Unforeseen Conditions ~ 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r. 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: Easements require sketch and descriptions in order to construct the storm water improvement proiect. This change was requested by: nContractor/Consultant PI Owner n Using Department r CDES rOesign Professional rlRegulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes r No This form is to be signed and dated. APPROVED BY: Marqaret A. BiSh~P))!'<'<-'h-,fj-;6,-~i,.j; Project Manager 'J I REVIEWED BY: Rhonda cumminds-0c<-- ~ ~ Contract Specialist ~ Date: !-:).(,-If Date: 1-2(;,- If Revised 11.19.2007 Packet Page -472- 2/8/2011 Item 16.E.3. 'J CONTRACT/WORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Forest Lakes MSTU Bond Project - F58-Sidewalks, liQhtinQ improvements and Roadwav Tree Plantinas landscape Architectural Desian Services PROJECT #: 4i99117575 PROJECT MANAGER: Darrvl Richard. RLA r~?~ CONTRACT #: RFP #08-5060 Annuai landscape Architecturai Services Contract MOD #: (1) one PO#: 4500117575 WORK ORDER #: 45001175751dated 0510312010) DEPARTMENT: ATM Dept. CONTRACTOR/FIRM NAME: Windham Studios Inc. Original Contract/Work Order Amount: $ 74.052.42 (Starting Point) Current BCC Approved Amount: $_nla (Last Total Amount Approved by the BCC) Current ContractIWork Order Amount: $ 74.052.42 (Including All Changes Prior To This Modification) Change Amount: $ 6.566.00 -<), Revised Contract/Work Order Amount: $ 80.618.~ (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ 6.566.00 Date of last BCC Approval_n/a Agenda Item # _nla 7 Percentage of the change over/under current contract/work order amount 8.8~% Formula: (Revised Amount I Last Bee approved amount)~1 CURRENT COMPLETiON DATE (5): ORIGINAL: Mav 5, 2011 CURRENT: December 31. 2011 This change order wilt: tsI Add a new Task 800 for "Irrigation Re.Use Application" LS for sub-consultant James Abney & Asso. for $~ tsI Add a new Task 900 for "Public Presentation for HOA Meetings" TIM/E for $1.848.00 tsI Add a new Task 500-A for "Master Street Sign age Plan" TIMIE for $3.868.00 [8J Increase existing Task 700 for "reimbursable expenses" In the amount of $.fQQ.&Q NET CHANGE: $6.566.00 This change order is to assign responsibHtiy to Vvindham Studios for all technical reports and submittals for obtaining a fe-use permit from the City of Naples for uW1zation of existing wa.ter source near project It was determined that consultant evaluation or 'dally usage' and 'maximum daily usage' post design was necessary for permit application. Additional time is allocated to consultant for attendance at rrleetirigs \vith various HOA./Condo Association meetings for presentation of the project These presentations included both audio and visual elements for review by various community associations. The Forest Lakes MSTU Committee requested upgrade to eXIsting signage to include 'all signage' within the boundary of the MSTU. The consultant per this additional Task Item (#500-A) is to provide a 'Signage Master Plan' for use in bidding upgrade of all signage to ornamental post. Additional reimbursable al[ocation is requested by consultant for addjtional copies and reproduction work as relates to presentation of graphics for the project. Additional Time is added to project for Task 600 Services During Construction which will occur during the anticipated 240 day construction time-frame. Addition of 240 days starts from ()ri~linal completion date of May 5,2011 and revises the completion date to December 31, 2011. Original contract n~mber of days \vas 3,30 ~j3YS and \vith the ao::litlonal 240 reviscses total conttsct time to 600 days. Re\'ised 4.10 ~lL' -< , ." _"~~~ ~'L - . . . ~ _ .:t~':~~~~ '" ( , ~- 2/8/2011 Item 16.E.3. . Specify the reasons for the change(s). 1. Planned or Elective C 2. Unforeseen Conditions C 3. Quantity Adjustments C 4. Correction of Errors (Plans, Specifications or Scope of Work). 5. Value Added · 6. Schedule Adjustments Note: One or more may be cheeked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: Consultant would not be able to provide data necessary for re-use water application with City of Naples resulting in no re-use water supply. Consultant would not have funding allocation for public meeting attendance and presentations. Consultant would not be able to provide 'Sign age Master Plan' per Forest Lakes MSTU Committee request. This change was requested by: .Contractor/Consultant .Owner n Using Department r COES .Oesign Professional rlRegulatory Agency (Specify) .Other (Specify) Forest Lakes MSTU Committee CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes . No APPROVED BY, Date: Iv zJ, I () ate:~ ,,-.,' REVIEWED BY: Packet Page ~474 Revised 4.10 --~~._.~-,..~- 2/8/2011 Item 16.E.3. ( CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: LASIP Mitigation Park PROJECT #: 60084 PROJECT MANAGER: Joseph F. Delate, ASLA CONTRACT #: 06-3971 MOD #:1 PO#:4500119652 WORK ORDER #4500119652 DEPARTMENT: Transportation En ineerin CONTRACTOR/FIRM NAME: Sure Construction Com an Original ContracUWork Order Amount: $146,418.57 (Starting Poinl) Current BCC Approved Amount: $146,418.37 N fA (Lasl T alai Amount Approved by the BCC) Current ContractfWork Order Amount: $146,418.57 (Including All Changes Prior To This Modification) Change Amount: $ 8.287.76 Revised ContractIWork Order Amount: $154,706.33 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractfWork Order: $ 8,287.76 -_.__._---~~_._-_.-.- Date of Last BCe Approval nfa Agenda Item # n/a Percentage of the change over/under current contracUwork order amount 5,66% Formula: (Revised Amount / Last Bee approved amount)-1 CURRENT COMPLETION DATE (S): ORIGINAL: May 14, 2011 CURRENT: May 14, 2011 This change order will: . Add a new Task for $8,287.76 0 Increase Task Number by $ Other: add additional construction scope to the project Describe the change(s): After the Work Order for construction was awarded, the County decided to change the park gates from manual gates to automatic gates, similar to those in use at Freedom Park. These automatic gates will save manpower with the opening and closing of the gates as well as provide added safety and security. As a result, several minor components of the project had to be changed to provide for the automatic gate scenario. These changes have been vetted and reviewed by staff and are fair and reasonable. Specify the reasons for the change(s). 1. Planned or Elective (" 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (plans, Specifications or Scope of Work) r 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s}. Identify all negative impacts to the project if this change order were not processed: Safety and security would be compromised. This change was requested by: rlContractor/Consultant . Owner n Using Department r CDES CDesign Professional nRegulatory Agency (Specify) _ r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: . Yes - No This form is to be sign APPROVED BY: , , \ 12-16-10 i;;/3~)!) REVIEWED BY: IRh Revised 4.10 Packet Page -475- ----.--.-,.-""'.-"'.,-.. CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM 2/8/2011 Item 16.E.3. ~ PROJECT NAME: Naples Depot Restoration PROJECT #: BIDIRFP #: 06-3929 Mod: 4 j;.IkO#: 4500106648 , 50401 PROJECT MANAGER: Gary Vincent WORK ORDER #: B&€\" FT 29:!llIlR 03 DEPARTMENT: Collier County Museum CONTRACTOR/FIRM NAME: BSSW Archtiecls Original Contract Amount $ 87.700.00 (Starting Point) $ 9S.9110.99 rJ lit (Last T otal Amo~nt Approved by the BCC) $ 95,000.00 (Including All Changes Prior To This Modification) Current BCC Approved Amount: Current Contract Amount Change Amount: $ -0- Revised ContractIWork Order Amount: $ 95.000.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ 7.300.00 Date of Last BCe Approval NIA Agenda Item # NIA Percentage of the change over/under current contract amount .0- Formula: (Revised Amount! Last BCC approved amount).1 . ::;:-'.f~*,.3(j,J..C(O CURRENT COMPLETION DATE (S): ORIGINAL: A"""Gt 1 B. 200B % CURRENT: January 31. 2011 This change order will: 0 Add a new Task for $ o Increase Task Number by$ Other Extend the completion date. I~~"',,-W Describe the change(s): Add time to the work order due to the termination of White General Constructor!l,1M. Get, PBS ConstructioIj is completing the project V\ith a fmal completion date of January 31, 2011 due to a 6 to 8 week delivery time frame for weather stripping that was special ordered. Specify the reasons for the change(s) r 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added X 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: The project could not be completed. This change was requested by: Contractor/Consultant X Owner X Usinq Department r COES X Desiqn Professional r/Regulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: X Yes r No APPROVED BY: Date: /z/~/~/2> I Date: I 1.. 2,9 . 10 REVIEWED BY: Ron J ro, Museum Director ~c ----rO.;,!) Diana e Leon, Contract Specialist Date: /"1 It ( I Revised 6 18 09 Packet Page .476. CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM 2/8/2011 Item 16.E.3.' PROJECT NAME: Naples Depot Restoration _ Final PROJECT #: BID/RFP #: 09-5305 Mod: 1 v%0#: 4500119902 50401 PROJECT MANAGER: Gary Vincent WORK ORDER #: 8SS'!! rT Be 5395 DEPARTMENT: Comer County Museum CONTRACTOR/FIRM NAME: BSSW Archtiects Original Contract Amount: $ 12.000.00 (Starting Paint) $ 1'000.99 ;J/A (Last Total Amount Approved by the BCC) Current BCC Approved Amount: Current Contract Amount: $ 12000.00 (lnduding All Changes Prior To This Modification) Change Amount: $ -0- Revised ContracllWork Order Amount: $ 12.000.00 (Including This Change Order) Cumulative Dollar Value of Changes to this ContracllWork Order: $ 0.00 Date of Last BCC Approval N/A Agenda Item # N/A Percentage of the change over/under current contract amount Formula: (Revised Amount / Last BCC approved amount)-1 -0- % CURRENT COMPLETION DATE (S): ORIGINAL: November 19. 2010 CURRENT: January 31.2011 This change order will: 0 Add a new Task for $ o Increase Task Number by $ Other Extend the completion date. Describe the change(s): This change order is to add additional time for the completion of the project. The extension is required to allow change orders to be completed and also to allow for an estimated delivery time of 6 -8 weeks for weather stripping that was special ordered. Specify the reasons for the change(s) I 1. Planned or Elective (- 2. Unforeseen Conditions C 3. Quantity Adjustments r: 4. Correction of Errors (Plans, Specifications or Scope of Work) r: 5. Value Added X 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: The project could not be completed. This change was requested by: Contractor/Consultant X Owner X Usinq Department r COES X Desiqn Professional rlRegulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTlCIPA ION IN NEGOTIATIONS: X Yes r No APPROVED BY: -7 Date: 1:z.-/:?-3I.?-o/() I APPROVED I) Ron J ro, Museum Director ,,/Oa_-"JJ//2 Diana. De Leon, Contract Specialist Date: (CZ.Zq ./0 REVIEWED BY: Date: IlL( /:/ / I Revised 6 18 09 Packet Page -477- l . 2/8/2011 Item 16.E.3. ~ CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Mobility Manaoement Plan PROJECT #: 35065 PROJECT MANAGER: Brandv Otero BID/RFP #: 09.5207 MOD #: LPO#: 4500118467 WORK ORDER #:4500118467 DEPARTMENT: Alternative Transeortation Modes CONTRACTOR/FIRM NAME:Renaissance Plannino Groue. Inc. Original Contract Amount: $ 54.680 (Starting Point) Current BCC Approved Amount: $N/A (Last Total Amount Approved by the BCG) Current Contract Amount: $54.680 (Including Ail Changes Prior To This Modification) Change Amount: $0 Revised ContracllWork Order Amount: $54.680 (Inciuding This Change Order) Cumulative Dollar Value of Changes to this ContracllWork Order: $0 Date of Last BCC Approval N/A Agenda Item # N/A Percentage of the change over/under current contract amount N/A Formula: (Revised Amount I Last BCC approved amount).1 % CURRENT COMPLETION DATE (S): ORIGINAL: November 14.2010 CURRENT: February 28. 2011 This change order will: D Add a new Task for $ o Increase Task Number by$ Other Add 106 days to work order. Describe the change(sl: This chanae order will add 106 days to the oriainal work order. Specify the reasons for the change(s) C 1. Planned or Elective x 2. Unforeseen Conditions (" 3. Quantity Adjustments (" 4. Correction of Errors (Plans, Specifications or Scope of Work) C 5. Value Added x 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: The consultant will not be able to complete required revisions to the ARRA funded Mobility Manaaement Plan. Stakeholder input was vital to the development of the Mobility ManaQement Plan. A delav occurred due to lack of response bv the stakeholders durinQ the process. In order to aain more input. it was necessary to extend the response time for stakeholders, which in turn delayed the consultants compilation of data and delivery of the draft plan. This change was requested by: ClContractorlConsultant X Owner n Using Department c: CDES rDesign Professional rlRegulatory Agency (Specify) rOther (Specifyl CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes X No ,ate Project Manager Date/~c93/IO Date:~ APPROVED BY: Revised 6 18 09 Packet Page -478-_..__~____ APPROVED BY: M'h /' .I. I ,'/i REVIEWED B Revised 6 ] 8 09 q Date: Date: /-oJ-(( ~h II( I --.._--'-_.._-_..~----._-- -..----- -.....----. Packet Page -479-___ 2/8/2011 Item 16.E.3. ~ I 2/8/2011 Item 16.E.3. - I CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: 7'" Street Drainaae Improvements PROJECT MANAGER: John Vliet PROJECT #: 60094 CONTRACT #: 09-5197 MOD #: 1 wfr,o#: I 4500123947 WORK ORDER #: ........ DEPARTMENT: Road Maintenance CONTRACTOR/FIRM NAME: Quality Enterorises USA. Inc. Original Contract Amount: $ 39.590.80 (Starting Point) Current BCC Approved Amount; $ N/A (last Total Amount Approved by the BCC) Current Contract Amount: $ 39.590.80 (Including All Changes Prior To This Modification) Change Amount: $ 3.900.00 Revised ContractIWork Order Amount: $ 43.490.80 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractlWork Order: $ 3.900.00 Date of Last BCC Approval N/A Agenda Item # N/A Percentage of the change over/under current contract amount Formula: (Revised Amount I last BCC approved amount)-1 9.85 % CURRENT COMPLETION DATE (S): ORIGINAL: Januarv 19. 2011 CURRENT: Januarv 19 2011 This change order will: IZI Add a new Task for $3.900.00 0 Increase Task Number by $ Describe the change{s): This change order is necessary due to a conflicting 6" water main feeding the school. The Water Department will supply the materials and this change will pay for the labor to abandon the 6" line and tap into a 10" fIre line that feeds the school. The 7'" Street Drainage Improvements project was a project to improve the Safety of the 7tlt Street and III tlt Avenue N intersection, a school crossing. The existing drainage and school crossing was unsafe and in need of repair. This project was designed using existing utility information that was fIeld verifIed by our consultant and Collier County Water Department prior to design. During construction and upon closer inspection, the allowable clearance was deemed unacceptable by Collier County Water Department. We worked with the Water Department to determine the best solution. The fIrst two options presented to our contractor were qnoted $11,835 and $9,600 respectively and would require several hours of shutdown for the school. We worked with the Water Department to come up with a more cost effective solution. The Water Department determined that we could tap into the existing Fire Main to the school and thus save money and allow for minimal disruption to the school. The Water Department is supplying the materials and we are supplying the labor. Specify the reasons for the change(s) r 1. Planned or Elective ~ 2. Unforeseen Conditions r 3. Quantity Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project If this change order were not processed: The project would not be able to be completed since the water line was too close to the proposed culvert. This work was necessary since the exact location of the water fine was unknown prior to construction. This change was requested by: rJcontractorlConsultant ~ Owner n Using Department r: CDES rOesign Professional nRegulatory Agency (Specify) rOther (Specify) Revised 4.10 Packet Page -480- CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes r No REVIEWED BY: Revised 4,10 Date: Packet Page -481- Date: , I 2/8/2011 Item 16.E.3. 2/8/2011 Item 16.E.3. CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: Naoles Deoot Museum (Comoletionl PROJECT #: 50401 PROJECT MANAGER: Gary Vincent .;y, CONTRACT #: 10-5510 MOD #: LPO#: 4500123330 WORK ORDER #: DEPARTMENT: Museum CONTRACTOR/FIRM NAME: PBS Construction Inc. Original ContractIWork Order Amount: $ 76.036.00 (Starting Point) Current BCC Approved Amount: $ N/A (Last Total Amount Approved by the BCG) Current ContractIWork Order Amount: $ 76 036.00 (Including All Changes Plior To This Modification) Change Amount: $ 12.587.91 Revised ContractIWork Order Amount: $ 88.623.91 (Including This Change Order) Cumulative Dollar Value of Changes to this ContractIWork Order: $ 12.587.91 Date of Last BCC Approval N/A Agenda Item # _. NIA. 'I,,5jJ.. Percentage of the change over/under current contract/work order amount 1,w.,G.% Formula: (Revisad Amount / Last BCC approved amount)-1 CURRENT COMPLETION DATE (S): ORIGINAL: December 23. 2010 CURRENT: December 23. 2010 This change order will: !2<J Add a new Task for $ 12.587.91 o Increase Task Number by $ Other Describe the change(s): Changes are required to correct code violations committed and not corrected by the previous cont~ctor who was terminated for cause. , ,,, I Specify the reasons for the change(s) 1. Planned or Elective 2. Unforeseen Conditions C 3. Quantity Adjustments X 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added C' 5. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: The Naples Depot will not be able to pass the final inspection by the City of Naples Code Enforcement and therefore could not open to the public. This change was requested by: "Contractor/Consultant ~ Owner II Using Department ,- COES CDesign Professional~egulatory Agency (Specify) City of Naples , Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: x Yes No Date: 1z/;6/2-t?/O I ( /r':;-/I( I , This form is to be oig APPROVED BY' REVIEWED BY: Gary Vi ~e ,proj:ct Man;"/:) ~La..-_ ..J{; I - Diana Deleon, Contract Specialist Date: Revised 4.1 0 Packet Page -482-