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Agenda 06/26/2018 Item #16E606/26/2018 EXECUTIVE SUMMARY Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the Board’s approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular Administrative Report which provides for Board approval of the following transactions: Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount, and/or require change in schedule (number of days); Amendments to contracts; After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff for the timely process of invoices. Other items as determined by the County Manager or designee that require Board approval. This administrative report includes the following: Eight (8) change orders that in aggregate modify contracts by $50,294.26 and add 542 business days to completion periods, see attached summary and backup for details; and Zero (0) amendments this period, and; Seven (7) after the fact memos with a fiscal impact of $59,434.76 FISCAL IMPACT: The net total for the fifteen (15) items is $109,729.02 LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. - JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08. Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services ATTACHMENT(S) 1. 0626 After the Fact Report - FY18 (PDF) 2. 0626 After the Fact Backup (PDF) 3. [Linked] 0626 Revised Change Order Backup (PDF) 4. 0626 Revised Change Order Report - FY18 (PDF) 06/26/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.6 Doc ID: 5898 Item Summary: Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. Meeting Date: 06/26/2018 Prepared by: Title: Business Technology Analyst, Senior – Procurement Services Name: Sara Schneeberger 06/06/2018 3:11 PM Submitted by: Title: – Procurement Services Name: Ted Coyman 06/06/2018 3:11 PM Approved By: Review: Facilities Management Linda Best Additional Reviewer Completed 06/06/2018 3:20 PM Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 06/06/2018 3:29 PM Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 06/06/2018 4:13 PM Procurement Services Ted Coyman Additional Reviewer Completed 06/07/2018 6:14 PM Procurement Services Catherine Bigelow Additional Reviewer Completed 06/12/2018 3:25 PM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 06/15/2018 5:23 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/18/2018 7:43 AM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/18/2018 8:04 AM Budget and Management Office Mark Isackson Additional Reviewer Completed 06/18/2018 12:14 PM County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 06/18/2018 1:22 PM Board of County Commissioners MaryJo Brock Meeting Pending 06/26/2018 9:00 AM Item page #Contract or Purchase OrderDateDescription of Project Vendor Name Division ‐ Director Fiscal Impact Description1 1 4500185864 5/14/2018Repair raised floor in courtroom DEC Contracting GroupFacilities Management - Dan Rodriguez$9,579.00Division needed to repair raised flooring in a courtroom that created a trip hazard but did not obtain 3 quotes.2 3 4500183229 5/30/2018 Purchase of lab filters Environmental Express Pollution Control - Amy Patterson $724.69Division purchased filters for the lab that were not listed on the approved sole source waiver and did not have a separate PO in place prior to making the purchase.3 6 4500184239 5/31/2018Purchase of custom playground pole padsBSN SportsParks and Recreation - Barry Williams$5,653.84Division purchased these non-bid custom pole pads using the contract but should have obtained 3 quotes.484500184920 and 45001852005/31/2018Rental of HVAC air cooled chiller unitsCarrier RentalsFacilities Management - Miguel Carballo$23,947.16Division needed to rent HVAC chiller units for ones that failed at the Jail and Central Library but did not obtain 3 quotes.5 15 4500186014 5/31/2018Repair of the boiler at the Old JailConditioned AirFacilities Management - Miguel Carballo$4,405.64 Division needed to repair the boiler at the old Jail but did not obtain 3 quotes.6 17 4500186139 5/31/2018Removal of bats from the EMS stationTruTechFacilities Management - Miguel Carballo$5,534.00 Division needed to remove bats from the EMS Station but did not obtain 3 quotes.7214500185027 and 45001866925/31/2018Repairs to an ADA compliant door and an automatic sliding doorPortalpFacilities Management - Miguel Carballo$9,590.43 Division needed to make immediate door repairs but did not obtain 3 quotes.Meeting DateTotal number of MemosTotal Fiscal Impact6/26/20187$59,434.76 Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director: Vendor Name: Amount: Contract #: Purchase Order: Why is this deemed a non-compliant purchase? Choose one. Contract Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature: Date: Division Director: Signature: Date: Collier County After the Fact Form Claude Nesbitt Facilities Management Dan Rodriguez DEC Contracting Group, Inc. $9,579.00 N/A 4500185864 ✔ An emergency PO was needed due to a safety issue. The raised floor was creating a trip hazard (due to holes in the top surface) in the courtroom and the 20th Judicial Circuit Court room was closed until the issue was resolved. Staff, following the previous emergency purchase order process, did not obtain 3 quotes. Staff has been advised that the process is to follow the current emergency work as written in section 11 of the Procurement Ordinance. Staff is resubmitting to Procurement an After-The-Fact memo to ensure that it is properly reported and the contractor is paid. To approve the emergency through an After-the-Fact, to allow payment to DEC Contracting Group in the amount of $9,579.00. Staff will follow the protocols as set forth as written in the Procurement Ordinance. Claude Nesbitt nesbittclaude Digitally signed by nesbittclaude Date: 2018.05.14 08:25:58 -04'00' Daniel R. Rodriguez Daniel R. Rodriguez Digitally signed by Daniel R. Rodriguez Date: 2018.05.14 09:11:55 -04'00' 1 1 Purchase Order No.: 4500185864 2 Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director: Vendor Name: Amount: Contract #: Purchase Order: Why is this deemed a non-compliant purchase? Choose one. Contract Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature: Date: Division Director: Signature: Date: Collier County After the Fact Form Nosbel Perez Pollution Control Amy Patterson Environmental Express $724.69 4500183229 ✔ Filters purchased were not included in the list of items on the approved sole source waiver nor did we have a separate purchase order in place prior to ordering these filters. Requesting approval for payment of invoices 1000500792 in the amount of $605.87 and 1000497324 in the amount of $118.82. Division will confirm prior to ordering whether items to be purchased are on the approved sole source waiver. Nosbel Perez PerezNosbel Digitally signed by PerezNosbel Date: 2018.05.23 11:26:46 -04'00' Amy Patterson Amy Patterson Digitally signed by Amy Patterson Date: 2018.05.30 12:30:48 -04'00' 3 2 239-252-2502 Invoice Invoice No.1000500792 Customer No.CCGFL Ship ToBill To COLLIER COUNTY GOVERNMENT 3339 EAST TAMIAMI TRAIL SUITE 304 NAPLES, FL 34112 COLLIER COUNTY GOVERNMENT 3339 E TAMIAMI TRL STE 304 NAPLES, FL 34112 Contact: Telephone: Contact: Telephone: Invoice Date Order Date SO Number Ordered By Customer PO Number Payment Method 03/15/18 03/15/18 10453867 CARL GIBSON 4500183229 NET 30 Warehouse Ship Via Freight Terms Salesperson Resale Number MAIN BEST WAY FOB DESTINATION Adam Schmitz Unit Price Order Quantity Ship Quantity Item Number / Description Extended PriceTax Carl Gibson 239-252-2502 E-mail:E-mail: AR@envexp.com (800) 343-5319 Environmental Express Inc. P.O. Box 742940 Atlanta, GA 30374-2940 Remit To: 5.00 Y F93447MM-X 5.00 1000500792a55K0XVITI 594.10 118.82 DoubleWeigh Filters for TSS, 47mm, 100pk Thank you for your order! Date: 03/15/2018 Pkg: 1 Via: UPS® Ground Tracking #: 1ZX292630302911764 Weight: 5.00 04/14/18 Print Date Page No. Print Time 05/11/18 01:03:56 PM 1 Total Paid Balance Due 605.87 Subtotal Freight Invoice Total 594.10 11.77 605.87 Due Date 0.00 CURRENCY: USD Amount due is based on 'terms' above. All past due invoices are subject to a service charge. Credit card payments made toward past due invoices will incur a 3% charge at the time of processing. 4 239-252-2502 Invoice Invoice No.1000497324 Customer No.CCGFL Ship ToBill To COLLIER COUNTY GOVERNMENT 3339 EAST TAMIAMI TRAIL SUITE 304 NAPLES, FL 34112 COLLIER COUNTY GOVERNMENT 3339 E TAMIAMI TRL STE 304/attn: CARL GIBSON NAPLES, FL 34112 Contact: Telephone: Contact: Telephone: Invoice Date Order Date SO Number Ordered By Customer PO Number Payment Method 02/15/18 02/15/18 10450950 CARL GIBSON 4500183229 NET 30 Warehouse Ship Via Freight Terms Salesperson Resale Number MAIN BEST WAY FOB DESTINATION Adam Schmitz Unit Price Order Quantity Ship Quantity Item Number / Description Extended PriceTax CARL GIBSON 239-252-2502 E-mail:E-mail: AR@envexp.com (800) 343-5319 Environmental Express Inc. P.O. Box 742940 Atlanta, GA 30374-2940 Remit To: 1.00 Y F93447MM-X 1.00 1000497324a54S11RJTN 118.82 118.82 DoubleWeigh Filters for TSS, 47mm, 100pk 5.00 Y D10015.00 1000497324a54S11RJTO 448.00 89.60 BOD: Disposable BOD Bottle, 300mL, 100/Case Thank you for your order! Date: 02/15/2018 Pkg: 1 Via: UPS® Ground Tracking #: 1ZX292630302867714 Weight: 1.15 Date: 02/15/2018 Pkg: 2 Via: UPS® Ground Tracking #: 1ZX292630302867723 Weight: 8.00 Date: 02/15/2018 Pkg: 3 Via: UPS® Ground Tracking #: 1ZX292630302867732 Weight: 8.00 Date: 02/15/2018 Pkg: 4 Via: UPS® Ground Tracking #: 1ZX292630302867741 Weight: 8.00 Date: 02/15/2018 Pkg: 5 Via: UPS® Ground Tracking #: 1ZX292630302867750 Weight: 8.00 Date: 02/15/2018 Pkg: 6 Via: UPS® Ground Tracking #: 1ZX292630302867769 Weight: 8.00 03/17/18 Print Date Page No. Print Time 05/11/18 01:03:38 PM 1 Total Paid Balance Due 637.44 Subtotal Freight Invoice Total 566.82 70.62 637.44 Due Date 0.00 CURRENCY: USD Amount due is based on 'terms' above. All past due invoices are subject to a service charge. Credit card payments made toward past due invoices will incur a 3% charge at the time of processing. 5 Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director: Vendor Name: Amount: Contract #: Purchase Order: Why is this deemed a non-compliant purchase? Choose one. Contract Ordinance Manual P-Card Other Details of Purchase: Explain the circumstances behind this purchase. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature: Date: Division Director: Signature: Date: Collier County After the Fact Form Jeff Bell Parks and Recreation Barry Williams BSN Sports 5,653.84 4600004065 4500184239 ✔ Staff purchased (6) 6' x 6.75" & (4) 6' x 8.75" custom playground pole pads from BSN Sports using the board approved contract# 4600004065. The contract state that the County receives a discount off catalog or retail list price. Due to the pads being custom made they are not listed in the vendor's catalog. Before placing the order for the pads staff neglected to verify the purchase against the contract. The work was authorized under an existing blanket purchase order for recreational equipment and supplies. Staff should have gotten three quotes prior to placing the order with BSN Sports. Authorize staff to pay outstanding invoice# 901567242 to BSN Sports totaling $5,653.84. Staff was counseled and understands the importance of ensuring all purchases made on a blanket purchase order conform to the guidelines of the contract. Matthew Catoe CatoeMatthew Digitally signed by CatoeMatthew Date: 2018.05.21 11:42:40 -04'00' Barry Williams WilliamsBarry Digitally signed by WilliamsBarry Date: 2018.05.31 10:35:01 -04'00' 6 3 NSPHG CUSTOM POST PADS-ROYAL BLUE NSPHG 6' TALL ROUND P 6 EA 517.70 3,106.20 NSPHG CUSTOM POST PADS-ROYAL BLUE NSPHG 6' TALL ROUND P 4 EA 636.91 2,547.64 Thank you for your order. This invoice completes your purchase order. For realtime order status and tracking information go to www.bsnsports.com To better service your account, please include invoice numbers on your remittance Invoice # 901567242 Customer #:1075715 Due Date: 03/09/2018 Merchandise Other Freight Sales Tax Invoice Total Payment/Credit Total Invoice Sub Total Applied Amount Due $5,653.84 $0.00 $0.00 $0.00 $5,653.84 $0.00 $5,653.84 We accept payments by check, credit card, ACH, wire, and check by phone. Please contact your account rep if you have questions. If you need a copy of an invoice, please call at 1-800-227-7404 and choose option 2. *Past due balances are subject to a finance charge of 1.5% per month or the highest rate permitted by applicable law, whichever is lower. Page 1 of 1 P.O. Box 7726, Dallas, TX 75209 TEL: 800-227-7404 FAX: 972-884-7270 Come visit us at www.bsnsports.com Invoice Number 901567242 Date: 02/07/2018 PO Number: 4500184239-POSTPADS Reference Number: 8992538 Terms: NT30 Due Date: 03/09/2018 IMPORTANT NOTE ABOUT OUR INVOICES We know smooth processing of our invoice is important to you. If you have any questions about this invoice, please call your Accounts Receivable Service Representative (800-227-7404). We will be happy to answer your questions. Please remember to include our invoice number on your payment remittance so we can properly apply your payment to your account. Enjoy the benefits of online access. To enroll online or pay as a guest, go to www.BSNBilling.com. Thank you for your business. 1075715 COLLIER COUNTY PARKS AND RECREATION Attn: Jeff Bell 3299 TAMIAMI TRAIL EAST SUITE 700 NAPLES FL 34112-5749 Customer #: Bill To: Remit to: BSN SPORTS, LLC PO Box 660176 Dallas, TX 75266-0176 COLLIER COUNTY PARKS & REC MAX HASSE COMMUNITY PARK Attn: Jeff Bell 3390 GOLDEN GATE BOULEVARD WEST NAPLES FL 34120 Ship To: __ Item Item Material Color/Team/Size Qty/Unit Extended Number Description UOM Price Price 7 Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy,procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director:Vendor Name: Amount:Contract #:Purchase Order: Why is this deemed a non-compliant purchase?Choose one. Contract Ordinance Manual P-Card Other Details of Purchase:Explain the circumstances behind this purchase. Action Required:What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature:Date: Division Director: Signature:Date: Collier County After the Fact Form Amanda Condomina Facilities Management Miguel Carballo Carrier Rentals $23,947.16 4500184920 & 4500185200 ✔ Collier County Facilities Management, following the previous Emergency Purchase Order process, did not obtain three quotes for the emergency rental of HVAC air cooled chiller units located at the Central Library and Jail. The units at the two locations had failed. The requisitions were converted to Purchase Orders for the following locations and invoices: PO 4500184920: Central Library: Invoices 001802816, 001803201, and 001804231. PO 4500185200: Jail: Invoices 001802323, 001802751, and 001802817. Staff requests payment of $23,947.16 for the attached invoices. Follow section 11.8 of the Procurement Ordinance. Staff has also implemented preventative measures in-house to ensure compliance to all applicable ordinances and policies. Amanda Condomina CondominaAman da Digitally signed by CondominaAmanda Date: 2018.05.29 16:33:24 -04'00' Miguel Carballo CarballoMiguel Digitally signed by CarballoMiguel Date: 2018.05.31 08:30:17 -04'00' 8 4 9 10 11 12 13 14 Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy,procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director:Vendor Name: Amount:Contract #:Purchase Order: Why is this deemed a non-compliant purchase?Choose one. Contract Ordinance Manual P-Card Other Details of Purchase:Explain the circumstances behind this purchase. Action Required:What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature:Date: Division Director: Signature:Date: Collier County After the Fact Form Amanda Condomina Facilities Management Miguel Carballo Conditioned Air $4,405.64 4500186014 ✔ Collier County Facilities Management, following the previous Emergency Purchase Order process, did not obtain three quotes for the emergency requisition for the emergency repair of the boiler at the Old Jail. The requisition was converted to Purchase Order 4500186014 for invoice 1181045-1AJ Revised. Staff requests payment of $4,405.64 for the attached invoice. Follow section 11.8 of the Procurement Ordinance. Staff has also implemented preventative measures in-house to ensure compliance to all applicable ordinances and policies. Amanda Condomina CondominaAman da Digitally signed by CondominaAmanda Date: 2018.05.29 16:34:56 -04'00' Miguel Carballo CarballoMiguel Digitally signed by CarballoMiguel Date: 2018.05.31 08:30:37 -04'00' 15 5 Terms:45 DAYS AFTER RECEIVIN Salesman:015 - VITO - DIPALMA Cust PO#4500185830 Project Manager: Invoice 1181045-1AJ5HYLVHG Date 04/25/18 Bill to Contact Name: 11810454005Job# BOARD OF COUNTY COMMISSIONERS ATTN: ACCOUNTS PAYABLE 3299 TAMIAMI TRL E STE 700 NAPLES, FL 34112- T & M - OLD JAIL BOILER RM - CC 3347 E TAMIAMI TRAIL ADMIN, OLD JAIL, NEW JAIL NAPLES, FL 34112- Invoice # Page 1 of 1 4,405.64 4,405.64 .00 4,405.64 4,405.64 .00 .00 4,405.64 .00 Original Amount: 4,405.64 Amount Previously Billed: Total Contract: Change Orders: Amount to Bill: Total: Sales Tax: Gross Invoice: Retainage: Net Invoice Due: Inv Description:TOTAL: $ $4,405.64 PO# 4500185830 HVAC WORK ORDER CODE 201832843 Job Description:T & M - REPLACE THE SOLENOID VALVES / REPAIR THE LEAKING PIPES / INSTALL NEW GATE VALVE PO # 4500185830 11 LABOR HOURS @ $116.73/HOUR = $1,284.03 16 LABOR HOURS @ $ 70.04/HOUR = $1,120.64 16 LABOR HOURS @ $ 58.36/HOUR = $ 933.76 MATERIALS = $1,067.21 16 Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy,procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director:Vendor Name: Amount:Contract #:Purchase Order: Why is this deemed a non-compliant purchase?Choose one. Contract Ordinance Manual P-Card Other Details of Purchase:Explain the circumstances behind this purchase. Action Required:What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature:Date: Division Director: Signature:Date: Collier County After the Fact Form Amanda Condomina Facilities Management Miguel Carballo TruTech $5,534.00 4500186139 ✔ Collier County Facilities Management, following the previous Emergency Purchase Order process, did not obtain three quotes for the emergency removal of bats from EMS Station. The requisition was converted to Purchase Order 4500186139 for the following invoices: 929180 and 931217. Staff requests payment of $5,534.00 for the attached invoices. Follow section 11.8 of the Procurement Ordinance. Staff has also implemented preventative measures in-house to ensure compliance to all applicable ordinances and policies. Amanda Condomina CondominaAman da Digitally signed by CondominaAmanda Date: 2018.05.29 16:36:02 -04'00' Miguel Carballo CarballoMiguel Digitally signed by CarballoMiguel Date: 2018.05.31 08:31:20 -04'00' 17 6 3/($6(),//287%(/2:,)3$<,1*%<&5(',7&$5'0$.(&+(&.3$<$%/(72 (;3'$7(&$5'180%(532%R[ 0DULHWWD*$ )D[ $028173$,'6,*1$785( %$/$1&('$7($&&2817180%(5 $''5(66(($5,136.003/26/20183547503OHDVHFKHFNLIDGGUHVVEHORZLVLQFRUUHFWDQGLQGLFDWHFKDQJHRQUHYHUVHVLGH Naples, FL 34112-4901 Ste 700 3299 Tamiami Trl E Facilities Management Marietta, GA 30065 PO Box 6849 Trutech, LLC 3OHDVH5HWXUQWKLVSRUWLRQZLWK\RXUSD\PHQW 6566%/8B______IDOVH_3DJHRI_IDOVH_ ,QYRLFH $&5HV 4XDQWLW\7D[7RWDO$PRXQW'DWH 'HVFULSWLRQ 7DPLDPL7UO1DSOHV)/ 'LVFRXQW $GMXVWPHQW -%/LF$FFRXQW$02817'8( 18 3/($6(),//287%(/2:,)3$<,1*%<&5(',7&$5'0$.(&+(&.3$<$%/(72 (;3'$7(&$5'180%(532%R[ 0DULHWWD*$ )D[ $028173$,'6,*1$785( %$/$1&('$7($&&2817180%(5 $''5(66(($398.004/3/20183547503OHDVHFKHFNLIDGGUHVVEHORZLVLQFRUUHFWDQGLQGLFDWHFKDQJHRQUHYHUVHVLGH Naples, FL 34112-4901 Ste 700 3299 Tamiami Trl E Facilities Management Marietta, GA 30065 PO Box 6849 Trutech, LLC 3OHDVH5HWXUQWKLVSRUWLRQZLWK\RXUSD\PHQW 6566%/8B______IDOVH_3DJHRI_IDOVH_ ,QYRLFH $&&RPP 4XDQWLW\7D[7RWDO$PRXQW'DWH 'HVFULSWLRQ %D\6W1DSOHV)/ 'LVFRXQW $GMXVWPHQW -%/LF$FFRXQW$02817'8( 19 20 Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy,procedure, or contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the County Manager. Requester Name: Division: Division Director:Vendor Name: Amount:Contract #:Purchase Order: Why is this deemed a non-compliant purchase?Choose one. Contract Ordinance Manual P-Card Other Details of Purchase:Explain the circumstances behind this purchase. Action Required:What are you asking to be done to remedy the situation, include list of invoices if applicable? Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring? The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature:Date: Division Director: Signature:Date: Collier County After the Fact Form Amanda Condomina Facilities Management Miguel Carballo Portalp $9,590.43 4500185027 and 4500186692 ✔✔ Collier County Facilities Management, following the previous Emergency Purchase Order process, did not obtain three quotes the emergency requisitions for emergency repair work. The requisitions were converted to Purchase Orders for the following work: PO 4500185027: Repair of an ADA compliant door at the Collier County Health Department that malfunctioned and hit a child. Invoice 77718 amount: $8,154.25. PO 4500186692: Repair of an automatic sliding door that was not working properly due to a failed exterior sensor. Invoice 77819 amount: $1,436.18. Staff requests payment of $9,590.43 for the attached invoices. Follow Section 11.8 of the Procurement Ordinance. Staff has also implemented preventative measures in-house to ensure compliance to all applicable ordinances and policies. Amanda Condomina CondominaAman da Digitally signed by CondominaAmanda Date: 2018.05.29 16:35:31 -04'00' Miguel Carballo CarballoMiguel Digitally signed by CarballoMiguel Date: 2018.05.31 08:31:01 -04'00' 21 7 Invoice Date 3/19/2018 Invoice # 77718 Bill To Collier County Governement Ralph Bosa 3335 Tamiami Trail East Naples, FL 34112 Ship To JOBSITE 3339 Tamiami Trail E Bldg. H Naples, FL 34112 1030 Collier Center Way Suite 110 Naples, FL 34110-8476 W.O. No.P.O. No. 4500185027 Terms Net 30 Project Health Dept. Clinic Entry Auto Door Phone # (239) 514-0001 Fax # 855-949-7678 E-mail sales@portalp.com Web Site www.portalpusa.com Total Subtotal Sales Tax (0.0%) Portalp USA Inc. DescriptionQuantity Rate AmountU/M REMOVE & REPLACE DEFECTIVE AUTOMATIC DOOR SYSTEM AND REPLACE WITH NEW, SIZE FOR SIZE. Diva Storm Impact Resistant Full Break Out Series Single Automatic Sliding Door System with G38 frame, 4 solid Delrin rollers per panel, Track cleaning system, System Monitored directional motion sensors and safety curtains, Emergency breakout of the sliding and stationary panel plus Monitored Battery backup system. Color: White Powder coat to match existing. Size: 84" x 85-1/2" Surface Mount on exterior wall, 1-3/4" x 4" Jambs. Left panel slides to right as viewed from exterior. Serial Number: 09173 1 5,300.00 5,300.00Tea 9/16" Grey laminated glass to match existing tint. 41 23.00 943.00Tsqft Labor to install DIVA Single Automatic Sliding Glass Door <240 Miles 1 1,168.75 1,168.75ea Portalp Labor to remove and dispose of existing entry system. 6 75.00 450.00ea Low/Mid Rise City or County Permit 1 292.50 292.50ea ABOVE NEW DOORS TO INTERFACE WITH EXISTING ACCESS CONTROL HARDWARE. (CARD READER). Page 1 22 Invoice Date 3/19/2018 Invoice # 77718 Bill To Collier County Governement Ralph Bosa 3335 Tamiami Trail East Naples, FL 34112 Ship To JOBSITE 3339 Tamiami Trail E Bldg. H Naples, FL 34112 1030 Collier Center Way Suite 110 Naples, FL 34110-8476 W.O. No.P.O. No. 4500185027 Terms Net 30 Project Health Dept. Clinic Entry Auto Door Phone # (239) 514-0001 Fax # 855-949-7678 E-mail sales@portalp.com Web Site www.portalpusa.com Total Subtotal Sales Tax (0.0%) Portalp USA Inc. DescriptionQuantity Rate AmountU/M EXCLUDES: 110V service to operators (re-using existing), repairs to surrounding finishes; stucco, tile, drywall, paint, etc., final cylinders. Page 2 USD 8,154.25 USD 8,154.25 USD 0.00 23 Invoice Date 4/24/2018 Invoice # 77819 Bill To Collier County Governement Ralph Bosa 3335 Tamiami Trail East Naples, FL 34112 Ship To South Regional Library 9065 Lely Cultural Blvd. Naples, FL 1030 Collier Center Way Suite 110 Naples, FL 34110-8476 W.O. No.P.O. No. 4500186692 Terms Net 30 Project SR 3982 Phone # (239) 514-0001 Fax # 855-949-7678 E-mail sales@portalp.com Web Site www.portalpusa.com Total Subtotal Sales Tax (0.0%) Portalp USA Inc. DescriptionQuantity Rate AmountU/M Standard Labor Rate. Service requested because the automatic sliding door was not working correctly. Upon arrival, technician found that the motor had failed and needed to be replaced. Technician also corrected some wiring issues, and replaced the exterior sensor which had failed. We were advised that the building was recently pressure washed - this is probably responsible for some of the equipment failures. 2 85.00 170.00ea Stanley Dura/GL Motor/Gearbox Assy 1 981.18 981.18Tea 10 Eagle Microwave Detection 1 235.00 235.00Tea Trip Charge Non Portalp 1 50.00 50.00ea Service performed 4/16/18 by R. Schultz USD 1,436.18 USD 1,436.18 USD 0.00 24 Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin BCC Rpt BCC ES Contract Modification Work Order Modification Amendment Contract #: Change #: Purchase Order #: Project #: Contractor/Firm Name: Contract/Project: Project Manager Name: r: Division Name: Original Contract/Work Order Amount $449,937.60 9/12/2017 16F1 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 488,671.81 5/8/18 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 488,671.81 5/14/2018 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 788.26 8.78%Total Change from Original Amount Revised Contract/Work Order Total $ 489,460.07 0.16%Change from Current BCC Approved Amount Cumulative Changes $ 39,522.47 0.16%Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed Original Last Approved Revised Date Date Completion Date Date (Includes this change) # of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. Project Changes: CO Item Bid/Pay Item Work Directive /Submittal Abbreviated Description (See Bid tabular for full line item description) Current Balance New Balance Change A Extension of Substantial Completion Date B 20HL WD3 Spider Lily, Hymenocallis latifolia, 1 gal, 12” Ht/Spr. 36” o.c. $ 1,708.29 $ - $ (1,708.29) B CO2 WD3 Muhly Grass, Muhlenbergia capillaris, 1 gal, 36” o.c. $ - $ 1,748.55 $ 1,748.55 C CO2 WD4 Underground Utilities to provide ground penetrating radar services. $ - $ 748.00 $ 748.00 Total additions and deletions $ 788.26 A. Extension of Substantial Completion Date to May 12, 2018 (See Attachment A): 1)The landscape contractor is requesting to extend the substantial completion date from April 30, 2018 to May 12, 2018. This change will not affect the May 31, 2018 final completion date. The additional days is needed for the contractor to purchase sod in the rationed quantities from the sod farmer. 2)This request was not included in the original contract because when the contractor bid on the project they were unaware that there would be a sod shortage at the time of installation. 3)If the request to move the substantial completion date is not given; the sod will not be installed until after the substantial completion date. Procurement Services Change Order Form 60207.1 Hannula Landscaping and Irrigation 4500180314 17-7180 2 Santa Barbara Blvd. (Davis Blvd. to the bridge at I-75) for Landscape and Irrigation Installation Road Maintenance Katherine Chachere, PLA; Pamela Lulich, PLA 5-31-2018 5-31-2018 5-14-18 0 11-15-17 1 1 2 saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.05.31 08:30:14 -04'00' 3 4 5 6 7 8 9 10 11 12 13 saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.06.01 09:33:18 -04'00' 14 2 15 3 saraschneeberger @colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.06.04 10:13:44 -04'00' 16 17 18 19 20 21 22 23 1 SchneebergerSara From:RitterSteve Sent:Monday, June 04, 2018 8:52 AM To:TaylorLisa; SchneebergerSara Subject:RE: C-O 8 Kelly Brothers 05-31-18.pdf Attachments:57 Stone Price 11-2017 thru 4-2018, RE: CO #8 price of 57 stone The FDOT price attached to CO 8 was simply to show cost reasonableness . I have attached another FDOT comparison which has a cost of $101.79 The contractor is requesting $ 98.69 per ton which includes placing the material. This seems very reasonable especially considering the long distance to Chokoloskee which is about a two hour round trip for a dump truck. If I can clarify any further please let me know Respectfully, Steve Ritter Manager - Road Construction Transportation Engineering Construction Engineering Inspection (CEI) Steve.ritter@colliercountyfl.gov 2885 S. Horseshoe Drive, Naples, FL 34104 Phone: 239-348-1328 -----Original Message----- From: TaylorLisa Sent: Monday, June 04, 2018 7:36 AM To: RitterSteve <Steve.Ritter@colliercountyfl.gov>; SchneebergerSara <Sara.Schneeberger@colliercountyfl.gov> Subject: RE: C-O 8 Kelly Brothers 05-31-18.pdf Can you supply a little better explanation? Respectfully, Lisa Taylor, CSM Senior Management Budget Analyst Growth Management 2885 S Horseshoe Drive Naples, FL 34101 Phone: (239) 252-5813 Fax: (239) 252-6617 -----Original Message----- From: RitterSteve Sent: Friday, June 01, 2018 1:01 PM To: SchneebergerSara <Sara.Schneeberger@colliercountyfl.gov> Cc: TaylorLisa <Lisa.Taylor@colliercountyfl.gov> Subject: Re: C-O 8 Kelly Brothers 05-31-18.pdf The FDOT pricing was supplied to show a comparable price the extra cost is reasonable based on cost for everything else delivered to chokoloskee Sent from my iPhone > On Jun 1, 2018, at 9:58 AM, SchneebergerSara <Sara.Schneeberger@colliercountyfl.gov> wrote: > > Hi Lisa, > > I was looking at the backup for the bedding stone and see that the price listed by FDOT was $97.69 but they are charging $98.69. 24 2 > > Please advise – Thanks! > > Respectfully, > > Sara Schneeberger > Procurement Strategist > [New Logo Version 4 Hi Res] > Collier County Procurement Services > 3295 Tamiami Trail East, Bldg C2, Naples FL 34112 > Phone: 239-252-8985 > > Note: Email Address Has Changed - > Sara.Schneeberger@colliercountyfl.gov<mailto:Sara.Schneeberger@collier > countyfl.gov> > > Collier County Procurement Services is pleased to announce, it has > partnered with BidSync to provide Free web-based Bidding services to its vendors, suppliers and contractors. > We are now “live” on the new bidding platform. > Register today at www.bidsync.com<http://www.bidsync.com/>. > For Registration Assistance, please contact BidSync customer service at 800-990-9339 > Or email: support@bidsync.com<mailto:support@bidsync.com> > > From: TaylorLisa > Sent: Thursday, May 31, 2018 9:59 AM > To: SchneebergerSara <Sara.Schneeberger@colliercountyfl.gov> > Cc: RitterSteve <Steve.Ritter@colliercountyfl.gov> > Subject: C-O 8 Kelly Brothers 05-31-18.pdf > > Sara, > > Please find attached c/o 8 for your review. Please let us know what ratification report this will be on. > ________________________________ > > Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. > <C-O 8 Kelly Brothers 05-31-18.pdf> > <image002.jpg> 25 1 SchneebergerSara From:Melanie Gurgel <MGurgel@highspans.com> Sent:Monday, June 04, 2018 8:34 AM To:Vince Zaliauskas; RitterSteve Subject:57 Stone Price 11-2017 thru 4-2018, RE: CO #8 price of 57 stone Attachments:6MonthsMoving201711_201804.pdf Pleasefindattachedthestatewideaveragepriceforthestonefrom11Ͳ2017thru04Ͳ2018.Thisreflectedthe$101.79 price. Thankyou, Melanie From:VinceZaliauskas Sent:Monday,June4,20188:30AM To:RitterSteve<Steve.Ritter@colliercountyfl.gov> Cc:MelanieGurgel<MGurgel@highspans.com> Subject:FW:CO#8priceof57stone Steve, PleaseseebelowfromKBI.Weusedtheaveragepriceasastartingpoint.TheContractorisrequesting$98.69perton installed.Wehavefoundotherstatewideaverageshigherthanthis,upto$101.79November17thruApril2018,which istheneweraverageprice. Thanks, VinceZaliauskas,P.E. CEISr.ProjectEngineer HighSpansEngineering,Inc. 2121McGregorBlvd.#200 FortMyers,FL33901 Cert.ofAuth.27559 C/T:239Ͳ443Ͳ7010 From:JackM[mailto:jackm@kellybros.net] Sent:Monday,June4,20188:11AM To:VinceZaliauskas<VinceZ@highspans.com> Subject:CO#8priceof57stone KellyBrothersisrequesting$98.69pertoninstalledforthe#57StoneincludedinChangeOrder#8 Thankyou 26 27 28 29 30 31 4 saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.06.04 11:02:42 -04'00' 32 33 34 35 36 37 38 39 40 41 42 43 YYYYYYY14 saraschneeberger@co lliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.06.04 11:23:14 -04'00' 44 5 45 Total Time (days) Amount SOV Item Amount SOV Item Amount Increase 2 Project Signs Complete 540.75$ A-8 540.75$ B-8 1,081.50$0 6 Replace MES Complete -$ - 294.00$ B-8 294.00$0 7 Temporary Fence Complete 1,727.25$A-8-$ - 1,727.25$0 10 Door Material Change Complete -$--$--$30 13 Chopper Pump Modifications Complete 2,986.24$ A-8 3,542.74$ B-8 6,528.98$30 16 Bayshore Manhole Repair Complete 12,390.57$A-8-$-12,390.57$0 TOTAL 17,644.81$4,377.49$ 22,022.30$60 MPS 303/304 WORK DIRECTIVE SUMMARY FOR CHANGE ORDER 2 Work Directive No.Description/Title Status MPS 303 MPS 304 46 SUPPORT DOCUMENTATION FOR WORK DIRECTIVES: WD-2 WD-6 WD-7 WD-10 WD-13 WD-16 CHANGE ORDER 2 47 7 017( 1081.50 48 49 PROJECT NAME: PROJECT NO: GENERAL CONTRACTOR:DATE: DESCRIPTION OF CHANGE: DN Higgins Direct Costs Additive Costs A Labor $0.00 B Material C Equipment D Subtotal of Additive Cost $0.00 Deductive Costs (use minus sign to denote negative figures) E Labor F Material G Equipment $0.00 H Subtotal of Deductive Cost $0.00 I Contractor's Total Direct Cost (D+H)$0.00 J General Contractor's Mark-up $0.00 K Total Higgins Direct Costs + Mark-up (Line I + J)$0.00 L Total Subcontractor Direct Costs $1,030.00 M Subcontractor Mark-up NA $0.00 10% N General Contractor's Mark-up on Subcontractor Direct Costs $51.50 O Total Higgins Change Request (Line K + L + M + N)$1,081.50 Note: Include detailed breakdown of material, labor and equipment. To the best of my knowledge and belief, I certify that all costs listed above are correct. 9/22/2016 Contractor Signature Date WD#2 Project Signs DN Higgins 5% Markup 15% markup CONTRACTOR CHANGE ORDER REQUEST SUMMARY 15-6506 903-15 MPS 303 & 304 9/22/2016 DNH JOB NO. CONTRACT 50 9999 999 99999 51 7 017( 52 53 54 55 7 017( ______ $1,727.25 56 57 PROJECT NAME: PROJECT NO: GENERAL CONTRACTOR:DATE: DESCRIPTION OF CHANGE: DN Higgins Direct Costs Additive Costs A Labor $0.00 B Material $0.00 C Equipment D Subtotal of Additive Cost $0.00 Deductive Costs (use minus sign to denote negative figures) E Labor F Material G Equipment $0.00 H Subtotal of Deductive Cost $0.00 I Contractor's Total Direct Cost (D+H)$0.00 J General Contractor's Mark-up $0.00 K Total Higgins Direct Costs + Mark-up (Line I + J)$0.00 L Total Subcontractor Direct Costs $1,645.00 M Subcontractor Mark-up NA $0.00 10% N General Contractor's Mark-up on Subcontractor Direct Costs $82.25 O Total Higgins Change Request (Line K + L + M + N)$1,727.25 Note: Include detailed breakdown of material, labor and equipment. To the best of my knowledge and belief, I certify that all costs listed above are correct. 9/22/2016 Contractor Signature Date CONTRACTOR CHANGE ORDER REQUEST SUMMARY 15-6506 903-15 MPS 303 & 304 9/22/2016 DNH JOB NO. CONTRACT WD#7 Temporary fence MPS303 DN Higgins 5% Markup 15% markup 58 59 30 Additional Contract Days 10 $ 0 $ 0 30 Additional Contract Days 60 * 30 Additional Contract Days to be added due to submittal review and approval, fabrication time and installation. 61 30 Additional Contract Days 13 T&M, NTE $ 6,528.98 30 Additional Contract Days 62 01/19/18 10:24 AM PUBLIC UTILITIES WORK DIRECTIVE CHANGE #13 PROJECT NAME: Rehabilitation Plans for Master Pump Stations 303.00 and 304.00 DATE OF ISSUANCE: January 19th, 2018 EFFECTIVE DATE: January 19th, 2018 OWNER: Collier County Board of Commissioners PROJECT#: 15-6506 CONTRACTOR: Douglas N. Higgins Inc.ENGINEER: AECOM You are directed to proceed promptly with the following change(s): Description: 1. Proceed with modification of the chopper pump mixing assemblies to add the necessary length for the nozzles to operate in a submerged condition. At MPS 304 1-foot of length is to be added to both mixing assemblies. The modifications at MPS 303 are expected to require an additional 2-foot of length for the mixing assemblies. The final determination shall be made once the station is on bypass and field measurements can be taken to verify the actual wetwell elevations. 2. Proceed with the programming changes associated with the chopper pump recirculation system control parameters to add adjustable timers. Purpose of Work Directive Change: To modify the chopper pump mixing assemblies due to variations in the actual wetwell elevations with record information. Also to add an additional control parameter for the chopper pump recirculation system for increased reliability and operational control. Attachments: Contractor change proposals If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a Change Order based thereon will involve one or more of the following methods of determining the effect of the changes(s). Method of determining change in Contract Price: Method of determining change in Contract Times: Unit Prices Contractor’s records Lump Sum Engineer’s record Other:T+M Proposal Other:N/A Estimated change in Contract Price:Estimated change in Contract Time: Draw from AllowanceNo Change in Contract Time Expected RECOMMENDED:AUTHORIZED: By:________________________By: __________________________ Engineer Owner’s Representative "DUVBMDPTUTNBZDIBOHFBOEBSFEFQFOEFOUPO VOGPSFTFFOGJFMEDPOEJUJPOT * 30 Additional Contract Days to be added due to programming changes, fabrication time and installation. 63 64 65 66 67 68 69 70 71 72 73 74 16 $12,390.57 $ 12,390.57 75 03/08/18 9:00 AM PUBLIC UTILITIES WORK DIRECTIVE CHANGE #16 PROJECT NAME: Rehabilitation Plans for Master Pump Stations 303.00 and 304.00 DATE OF ISSUANCE: March 7th, 2018 EFFECTIVE DATE: March 7th, 2018 OWNER: Collier County Board of Commissioners PROJECT#: 15-6506 CONTRACTOR: Douglas N. Higgins Inc.ENGINEER: AECOM You are directed to proceed promptly with the following change(s): Description: 1. Proceed with rehabilitation of the MPS 303 manhole located in the Bayshore Drive median. Purpose of Work Directive Change:To rehabilitate the master manhole that directs flow to MPS 303. The existing condition of the manhole is extremely poor and significant groundwater infiltration is occurring. Attachments:Contractor change proposal If a claim is made that the above change(s) have affected Contract Price or Contract Times any claim for a Change Order based thereon will involve one or more of the following methods of determining the effect of the changes(s). Method of determining change in Contract Price: Method of determining change in Contract Times: Unit Prices Contractor’s records Lump Sum Engineer’s record Other:T&M Proposal Other:N/A Estimated change in Contract Price: Estimated change in Contract Time: $12,390.57 To be paid from the Allowance No Change in Contract Time Expected RECOMMENDED:AUTHORIZED: By:________________________ By: __________________________ Dustin Chisum, PE Owner’s Representative _______________________________________________________ 76 77 78 Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin BCC Rpt BCC ES Contract Modification Work Order Modification Amendment Contract #: Change #: Purchase Order #: Project #: Contractor/Firm Name: Contract/Project: Project Manager Name: r: Division Name: Original Contract/Work Order Amount $ 99,968.00 2/25/2014;16E5 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount 2/25/2014;16E5 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 99,968.00 3/8/2019 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 99,968.00 #DIV/0! Change from Current BCC Approved Amount Cumulative Changes $ 0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed Original Last Approved Revised Date Date Completion Date Date (Includes this change) # of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. Procurement Services Change Order Form 74030.2.6.2 CDM Smith Inc. 4500178621 13-6164-WF 1 Livingston Road ASR Site Engineering and Project Management Zamira Del Toro 9/8/2018 N/A 6/28/2018 72 6/28/2017 1. This change order is to extend the ASR Site Cycle 4 project work order time, number of days added 72. With the approval of this change order, the duration of the work order will be from 365 days to 437 days total which is aproximatetly a 20% time extension. 2. Due to Hurricane Irma, the Collier County ASR system was not operated from September 10 to October 4, 2017, for a total of 24 days. The original plan was to recharge water into the ASR-2 well until 11/29/2017. To make up for the lost recharge time and to accommodate other operational needs, the County extended the recharge period to January 8, 2018 (40 days total). Therefore, more time is required for Consultant to assist the County with the ASR Site Cycle Testing sampling, evaluation and reporting. 3. If this modification is not processed, County operations and Consultant will not be able to perform the necessary cycle testing sampling/evaluation/report and project delivery team would not have the necessary data information to close Cycle 4 and to Plan the next Cycle Testing of the ASR System accordingly. If these changes are not processed, the consultant will not be paid for work completed and previuolsy funded in the current WO. 79 6 saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.06.05 10:25:00 -04'00' 80 81 Page 2 of 2 By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: CDM Smith, Inc. 5/31/17 Paul Pinault, Client Officer Date 82 83 84 7 saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.06.06 10:05:49 -04'00' 85 86 87 88 89 90 91 "&"%( "'#( (!"("( >=DA,.DP$>0637.,D6>=P >=DA,.DP Ã-qòº-ºró.ÇƋ KP+>A9P &A01AP $>0736.,D6>=P <1=0<1=DP 5,=41P Ė±'EA.5,C1P&A01AP ģĻĳƋ8r8á 888ėN8q8r Ňá8Ƌňŉ999ƋŎƋ 'A>81.DP ĤƋĴƋ Nq rM- >=DA,.D>B"6A<P %,<1P ÃƋ.ŔƋÂ Ƌ /ƋİƋ£ƋíƋ^/>=DA,.D'A>81.DP È"ôõÂ"ƋĹƋ hƋD AƋö P1W ũƋ.$Ƌĭſ%Ƌ.ĐƋblƋ D4 AƋ£ƋÇ/ FƋ'A>81.DP $,=,41AP%,<1 LP !6F6C6>=P%,<1 MP O+@ !UƋ V+z0ƋO0?BƋ &*! 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'",%,$%(#$,+,(,,$!%,$%, 34¾Ƌŋ 9Ō999ƋōƋ () ) () 92 8 Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.)PROCUREMENT USE ONLY Admin BCC Rpt BCC ES Approved by: ___________________________________________________________________________ Date: ________________ (Design Professional and Name of Firm, if project applicable) Approved by: ___________________________________________________________________________ Date: ________________ (Procurement Professional) saraschneeberge r@colliergov.net Digitally signed by saraschneeberger@colliergov.net DN: cn=saraschneeberger@colliergov.net Date: 2018.06.06 14:29:20 -04'00' 93 Memorandum From: Bryan Vehovec, Project Manager Facilities Management Division Date: May 25, 2018 Subject: Change Order for Sun-N-Fun Turnstile Additions Due to the change in planned equipment, Design Consultant was required to modify design plans to reflect change and resubmit to permitting department for re-review. As the available funding for that task (II – Permit Assistance) is almost exhausted, the Design Consultant is requesting the remaining monies allocated for Tasks III, IV & VI be moved into Task II so that Design Consultant may continue moving forward on Task II.6RPHRIWKHPRQLHVZLOOEHOHIWLQ7DVN9,WRFRYHUWKHUHPDLQLQJ6XEFRQWUDFWRU V HIIRUWVAlthough this change will exhaust the remaining funds associated with the tZR other tasks, a separate Work Order can be completed at a later time if necessary to cover any needed assistance to the Owner. Design Consultant is also requesting additional time to ensure permit is obtained by Work Order expiration date. Bryan A. Vehovec 94 JúđʪûďAĎħÝàʪüĐAčʪ >Ǻɽķ3ʪ:¶=:À Õʪ{FmȋƟƝ+ȅ&dʪĒŻɁ+OƚÇʪÖŢɍƉʪȇʪãưżǖ|ʪ ?,ɾɎʪáʠȔaȬŖa ,ʪÞŕƅÈʪôŋʪÄʪ¯ ©µʪ ĦʪHȢǜʪăʪǄʪƧʪ/ȭkƠɈȆĿʪŊPǁƈɏʪŁRʪƔƯiȷ,ƭʪɂǑQ1ʪƨȣʪʞȤbʪǠ ʝʪ'Éʪ ČǙűʪöŀÊʪ ēʊ÷äʋʪñȓ-ʪHMɝmʪĆŉǝĚʉU2ʪÒST+ɵǻʪ FȮǚťtʪøʂǷŠËʪÅ·< ʪ ĥŽʪʔȌȸʪǘʪ ɉʪ`-ʪɡʪȟȜɇʪ4Ɗʪ ā4šʪ¹ʪ °;Âʪ ʖţƷʪ_pʪKɿŦƸƋʪ^ȴɛʪłʪǸLŵʪLʪ /Ōʪ)ʪɱ1ʪIȼʪýȰnʪ ļnŸũʪʗɢʪěƘʪ ȃ(ʪ @Ǽǌɶg1ʪ)ʪɣʪ "ƶɐʪ ȵơƗŬʪ MŝwʪɴʪĪ.ȽʪþȱƖʪEȳʪǅʪNǆƱ(ʪ Ìʪ×ƑʪåɊ0ʪIƒ 0ʪ ĔŰʪīȾÍʪ ØʪUəĽƌʪǔʪɤžʪřOƾVʪȕȿȝɆdʪŃŲʪɥVʪƩʜ*Îʪ ĜōǞʪêʪ ǡÿĀȒȍʪßƛǎƲʪ ĝŎǟʪD#ì + ("+ G'ʪ#+ "+ +&'+ Ğ'b)%!+*$#&+ ğ~c#ÓJʪęǢʁɷȎȉʪ ĕƹƍʃʪ ƢʪĬjȹÏʪ ?eȖǣsʪxȺʪʘɳʪ±²¼ʪŶʣqʪƬǭʪɚ]XʪŷuƇʪƣʪɦʪùɸQʪtʪćɀʪxǂP]ʪǐpʪ ĳŧǮ/Ňʧ*ʪɲʪĭȻʪĄƕʪ ®ʪÛliɌ ɜuʪĴƴ2ʪɯʪńʤʪĮ.ȥʪĂRȪʪɧ&vʪʡv-źʪŞʥǽʪ3ƿſʪ ʢǗɹfʪ ŗƀʪjƤʪ !ƵǯǾɑʪ}ʪ ª¸¾«Á!%ʪ zʪ Ĳqʐʓʪ ŅʪȦYeľʪɋśǛɒʪ3ʪǀƁʪɓƙʪňʪ fŹɺȊʪ[ʪɰʪ"ƳǰȄɔʪʍ ʪɨƂʪŮǱȗɻhʪȧʪɟǇȏŘǿʪ)ʪɩǈɃʪįoʪą0 ʪ ÜlǹgÐʪ íʪĻůȨųņŪʪʕ`4ƺʪɮWʪ"\oǲWhɕʪȶƥƆȫȁūʪɪXʪ@ʌʀʪʚʪǳțʪɫʪ æǉȈʪǍȂʪ KŨȲʪʙɬʪƪǥǦkʛ*ʪǴƞ(5ÑʪıƮ.ɼŔSʪ îʈȚʪĖʅʪ ïėʪİʆȘʪĘʇʪĈǬʪ %ƃǓŜʏ ʪ>2ʪ ð%ȡʪʩĠǊǵʪʪ $Ķɠ&ʪGʪʪ5ƜsĺǫƎʪʎǤʦʪȯɞʪʨɄƏʄʪ!7ʪ Ù Ʌɖʪĉ ʑʪçǋʟZʪèƓʪÚĊBé78ʪƦȀʪyǃƻʪǶɗƼȐʪzǪ ʪşʪʒŴʪƫȩʪy^_ŭʪɘœʪĸrʪȠwǒTƐʪǕʪɭYʪ ŚŤƽZʪșȑȞr¡ʪ ŏʪCʪ º8=¨¢ʪ 6òʪ ġĹǏǩʪ ³ £9 ʪ 6óʪ ĢNʪDǧǨʪ ¬½Ã¿¤9 ʪ ʪ ģŒʪCʪ ;Æ<»¥ʪ õʪ őĨʪ ¦§ʪ $ʪ Őcʪĩëʪ $ʪ EĤÔʪBâʪ + ċĵ\Ƅʪʪ [´ʪ ©Å ʪ©Å ʪĚÒĒ+ʪêê ʪ©Å¯ ʪ ʪ¯ Å ʪ© © ʪ· ¯¯ © © żǷL+ǻ+ǻ* ơʂǻS ʪ=·©Å ʪ =·©Å ʪ ·Å¼©ÅʪĚÒĒ+ʪêê ÒSSʪżǷL+ǻ+ǻ*ʪơʂǻSʪ+ǻʪĚLǜʪ êêêʪêʪLǻSʪêʪ5ʪ½ ʪ3ʪ ĚLǜʪêê öżʔʪġ3L 95 96 From:Rullier, Cesar To:VehovecBryan;AtkinsonDayne Cc:Fernandez, Nestor Subject:Sun N Fun - Budget re-allocation Date:Thursday, May 24, 2018 2:58:15 PM Attachments:image001.png image003.png NTP (11-21-17).pdf Effort breakdown.pdf Good afternoon Bryan, As you know, the county’s desire to change and order different turnstiles and equipment for the Sun N Fun Water park will require a re-design and additional effort from our part to be incorporated and prepared for permitting and construction. As such, we have previously presented an effort break- down for the additional effort required. As per your request, in order to expedite the project and move forward, at this time will be would like to ask for a re-allocate the remaining funds of our current work order (No. 4500183450) to cover our effort. We would like to ask the county to please reallocate all available funds from Task 3-4-6 amounting to $4,701.18 to the following tasks. Task 2 Permit Assistance = $4,385.18. Task 6 AWS (Electrical Consultant) = $500.00 Total funds reallocated = $4,885.18 Below is the breakdown of the current available funds per task to be reallocated. This reallocation does not no include effort for Construction Administration. We will present the county a proposal for CA once we are on our way with permitting. In addition, we would like to request that the county extends our NTP expiration date from July 10, 2018 and additional 22 days to ensure ample time for permit review. Kind Regards, Cesar Rullier, Assoc. AIA, CPTED Project Manager, BIM | UAS Operations Manager Direct: +1 (305) 818-8419 97 Mobile: +1 (305) 298-7151 www.woodplc.com This message is the property of John Wood Group PLC and/or its subsidiaries and/or affiliates and is intended only for the named recipient(s). Its contents (including any attachments) may be confidential, legally privileged or otherwise protected from disclosure by law. Unauthorized use, copying, distribution or disclosure of any of it may be unlawful and is strictly prohibited. We assume no responsibility to persons other than the intended named recipient(s) and do not accept liability for any errors or omissions which are a result of email transmission. If you have received this message in error, please notify us immediately by reply email to the sender and confirm that the original message and any attachments and copies have been destroyed and deleted from your system. 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Please click http://www.woodplc.com/email-disclaimer for notices and company information in relation to emails originating in the UK, Italy or France. 98 Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 17-7180 2 5/3/2018Santa Barbara Blvd for Landscape and Irrigation InstallationHannula Landscaping and IrrigationRoad Maintenance - Katherine Chachere and Pamela Lulich$449,937.60 $488,671.81 $788.26 $489,460.07 0.16% 197 0 197 0.00%2 14 13-6164 1 5/29/2018Airport Pulling Rd and Davis Blvd (Phase 2) - NB Right Turn LaneCardno Inc.Transportation Engineering - Mark McCleary$35,613.00 $35,613.00 $0.00 $35,613.00 0.00% 360 180 540 50.00%3 15 15-6447 8 5/30/2018Chokoloskee Bridge ReplacementKelly Brothers, Inc.Transportation Engineering - Steve Ritter$8,050,911.82 $7,505,721.63 $0.00 $7,505,721.63 0.00% 771 42 813 5.45%4 31 17-7201 1 5/30/2018City Gate Blvd North Extension Phase 3Mitchell & Stark ConstructionTransportation Engineering - John Conti$1,943,585.04 $1,943,585.04 $0.00 $1,943,585.04 0.00% 180 23 203 12.78%5 44 15-6506 2 6/1/2018MPS 303 & 304 RehabilitationD.N. Higgins PUEPMD - Peter Schalt $3,041,579.00 $3,041,579.00 $0.00 $3,041,579.00 0.00% 759 60 819 7.91%6 79 13-6164 1 6/4/2018 Livingston Rd ASR Site CDM Smith Inc. PUEPMD - Zamira Del Toro $99,968.00 $99,968.00 $0.00 $99,968.00 0.00% 365 72 437 19.73%7 84 13-6164 2 6/4/2018Vanderbilt Lagoon Stormwater Outfall Recovery OptionsHighSpans Engineering, Inc.Capital Project Planning, Impact Fees and Program Management - Liz Gosselin$80,840.00 $80,844.00 $49,506.00 $130,350.00 61.24% 120 120 240 100.00%8 92 13-6164 1 5/25/2018Sun-N-Fun Lagoon - Turnstiles AdditionAmec Foster Wheeler E & I, IncParks and Recreation - Bryan Vehovec$14,620.68 $14,620.68 $0.00 $14,620.68 0.00% 225 45 270 20.00%Meeting Date Total number of Change ordersTotal Dollar ChangeTotal Change in Days6/26/2018 8 $50,294.26 542