Agenda 06/26/2018 Item #16A1306/26/2018
EXECUTIVE SUMMARY
Recommendation to approve and authorize payment of Invoice No. 91050383 for $2,936.25
to Argos USA, Corporation for concrete materials and related items purchased and received by
the Road Maintenance Division that caused the Purchase Order to exceed $50,000.
OBJECTIVE: To authorize an invoice payment for $2,936.25 to Argos USA, Corporation for concrete
materials and related items purchased and received by the Road Maintenance Division that caused the
Purchase Order to exceed $50,000.
CONSIDERATION: During Fiscal Year 2017 (FY17), the Road Maintenance Division utilized
Purchase Order No. 4500173660 for concrete materials and related items from Argos USA, Corporation
for various maintenance projects county-wide.
In the current fiscal year (FY18), staff received an email on March 28, 2018, from a sales representative
with Argo Ready-Mix Concrete Division requesting payment of three (3) invoices for purchases in FY17.
Argos’ representative explained that there was a computer mishap that omitted those invoices from the
billing process. Invoice numbers 90325694 and 90332545 are from August 2016, and invoice 90501675
is from January 2017. Staff contacted Argos and requested delivery tickets for invoices 90325694 and
90332545 for review. Argos emailed delivery ticket numbers 43400888 and 43401018, staff reviewed the
backup documentation, and the invoices were approved for payment.
Staff was unaware that the vendor had invoices outstanding from FY17, and those payments effected the
purchase order’s available funds to pay the remaining outstanding invoice and remain within the three (3)
quote $50,000 competitive threshold. Future orders will be procured by utilizing Contract # 18-7241
“Concrete Sidewalks, Curbs, Gutters, and Related Items,” approved by the Board on February 27, 2018
(Agenda Item No. 16A11).
FISCAL IMPACT: Funding is available in the Road Maintenance Fund (111) road construction cost
center.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
the executive summary.
RECOMMENDATION: To approve and authorize payment of Invoice No. 91050383 for $2,936.25 to
Argos USA, Corporation for concrete materials and related item purchases received by the division that
exceeded the $50,000 competitive threshold.
Prepared by: Melissa Pearson, Contract Administration Specialist, Growth Management Department
ATTACHMENT(S)
1. INV 90325694 (PDF)
2. INV 90332545 (PDF)
3. INV 90501675 (PDF)
4. INV 91050383 FY18 (PDF)
16.A.13
Packet Pg. 684
06/26/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.13
Doc ID: 5809
Item Summary: Recommendation to approve and authorize payment of Invoice No. 91050383 for
$2,936.25 to Argos USA, Corporation for concrete materials and related items purchased and received by
the Road Maintenance Division that caused the Purchase Order to exceed $50,000.
Meeting Date: 06/26/2018
Prepared by:
Title: Supervisor - Operations – Road Maintenance
Name: Diane Lynch
05/30/2018 12:54 PM
Submitted by:
Title: Division Director - Road Maintenance – Road Maintenance
Name: Travis Gossard
05/30/2018 12:54 PM
Approved By:
Review:
Growth Management Department Diane Lynch Level 1 Reviewer Completed 05/30/2018 12:56 PM
Capital Project Planning, Impact Fees, and Program Management Gloria Herrera Additional Reviewer Completed 05/30/2018 1:45 PM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 05/30/2018 2:17 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 05/30/2018 3:20 PM
Road Maintenance Travis Gossard Additional Reviewer Completed 05/31/2018 8:50 AM
Procurement Services Ted Coyman Additional Reviewer Completed 05/31/2018 5:43 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 06/01/2018 8:52 AM
Growth Management Department James French Deputy Department Head Review Skipped 06/02/2018 7:18 AM
Growth Management Department Thaddeus Cohen Department Head Review Completed 06/04/2018 1:01 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 06/11/2018 2:05 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/11/2018 2:56 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/13/2018 1:16 PM
Office of Management and Budget Allison Kearns Additional Reviewer Completed 06/15/2018 11:48 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 06/15/2018 3:27 PM
Board of County Commissioners MaryJo Brock Meeting Pending 06/26/2018 9:00 AM
16.A.13
Packet Pg. 685
16.A.13.a
Packet Pg. 686 Attachment: INV 90325694 (5809 : Argos)
16.A.13.a
Packet Pg. 687 Attachment: INV 90325694 (5809 : Argos)
16.A.13.b
Packet Pg. 688 Attachment: INV 90332545 (5809 : Argos)
16.A.13.b
Packet Pg. 689 Attachment: INV 90332545 (5809 : Argos)
INVOICE
ARGOS
RETURN SERVICE REQUESTED
BILL TO: SHIP TO:
COLLIER CO BD OF COMM VARIOUS COLLIER CO BOCC
PO BOX 413016 NAPLES-SUNSET LANE&BROOKSIDE DR
NAPLES FL 34101-3016 NAPLES FL 34104-1665
Sales Rep: LESSARD NORMAN
Invoice Date: 01/18/2017
ORDER# CUSTOMER# CUSTOMER PO# PROJECT# PROJECT DESCRIPTION INVOICE NUMBER
434013 11673 25359 VARIOUS COLLIER CO BOCC 90501675
TICKET DATE TICKET# QTY UOM i ITEM# ITEM DESCRIPTION UNIT PRICE EXTENDED TAXABLE
r_ ,:,
01/13/2017 43405016 3.000 YD3 1210019 50FDOTFLOWFILLX 92.00 276.00 X
01/13/2017 43405016 3.000 YD3 8100381 ENVIRONMENTAL FEE PER CYD 1.50 4.50 X
01/13/2017 43405016 3.000 YD3 8100383 FUEL SURCHARGE PER CYD 3.25 9.75 X
01/13/2017 43405044 1.500 YD3 1210019 50FDOTFLOWFILLX 92.00 138.00 X
01/13/2017 43405044 1.500 YD3 8100383 FUEL SURCHARGE PER CYD 3.25 4.88 X
01/13/2017 43405044 1.500 YD3 8100381 ENVIRONMENTAL FEE PER CYD 1.50 2.25 X
INVOICE TOTAL 4.500 YD3 1210019 50FDOTFLOWFILLX 414.00
4.500 YD3 8100381 ENVIRONMENTAL FEE PER CYD 6.75
4.500 YD3 8100383 FUEL SURCHARGE PER CYD 14.63
SUBTOTAL: 435.38
Payment Terms: Net due day 10 next month STATE FL TAXES 0.00% 0.00
DUE DATE: 02/10/2017 COUNTY FL TAXES 0.00% 0.00
TOTAL: 435.38
This invoice is subject to the daily discretionary tax. Discretionary sales surtax applies to the first$5,000 of the sales amount on the sale.
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-ORIGINAL-
INVOICE
ARGOS
RETURN SERVICE REQUESTED
Sales Rep: LESSARD NORMAN
Invoice Date: 01/18/2017
ORDER# CUSTOMER# CUSTOMER PO# PROJECT# PROJECT DESCRIPTION
INVOICE NUMBER
434013 11673
25359 VARIOUS COLLIER CO BOCC 90501675
Argos USA LLC
3015 Windward Plaza Suite 300
Alpharetta GA 30005 CUSTOMER NAME: COLLIER CO BD OF COMM
CUSTOMER NUMBER: 11673
INVOICE NUMBER: 90501675
INVOICE DATE: 01/18/2017
AMOUNT DUE: 435.38
Invoice Inquiries:678-368-4300
COLLIER CO BD OF COMM Argos USA LLC
PO BOX 413016 P.O.Box 733134
Dallas
FL 34101-3016 TX 75373-3134
OVERDUE INVOICES SUBJECT TO INTEREST AT 1.5%PER MONTH ON ALL INVOICES NOT PAID BY THE 25TH OF MONTH DUE.
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0000011673 NumRot 2.0 Version:Factura_USA_Con19/AUCFx20160902.ps
-ORIGINAL-
INVOICE
f‘ ARGOS
RETURN SERVICE REQUESTED
BILL TO: SHIP TO:
COLLIER CO BD OF COMM VARIOUS COLLIER CO BOCC
3299 TAMIAMI TR E,SUITE 303 HICKORY AND CARICA
NAPLES FL 34101-3016 NAPLES FL 34104-3412
Sales Rep: LESSARD NORMAN
Invoice Date: 04/27/2018
ORDER# CUSTOMER# CUSTOMER PO# PROJECT# PROJECT DESCRIPTION INVOICE NUMBER
434016 11673 PO 4500182221-DON 25359 VARIOUS COLLIER CO BOCC 91050383
TICKET DATE TICKET# QTY UOM ITEM# ITEM DESCRIPTION UNIT PRICE ^M1 EXTENDED TAXABLE
04/26/2018 43217060 9.000 YD3 1210019 50FD0TFL0WFILLX 104.00 936.00 X
04/26/2018 43217060 9.000 YD3 8100381 ENVIRONMENTAL FEE PER CYD 1.50 13.50 X
04/26/2018 43217060 9.000 YD3 8100383 FUEL SURCHARGE PER CYD 3.25 29.25 X
04/26/2018 43217061 9.000 YD3 1210019 5OFDOTFLOWFILU( 104.00 936.00 X
04/26/2018 43217061 9.000 YD3 8100383 FUEL SURCHARGE PER CYD 3.25 29.25 X
04/26/2018 43217061 9.000 YD3 8100381 ENVIRONMENTAL FEE PER CYD 1.50 13.50 X
04/26/2018 43416192 9.000 YD3 1210019 5OFDOTFLOWFILLX 104.00 936.00 X
04/26/2018 43416192 9.000 YD3 8100383 FUEL SURCHARGE PER CYD 3.25 29.25 X
04/26/2018 43416192 9.000 YD3 8100381 ENVIRONMENTAL FEE PER CYD 1.50 13.50 X
INVOICE TOTAL 27.000 YD3 1210019 50FDOTFLOWFILLX 2,808.00
27.000 YD3 8100381 ENVIRONMENTAL FEE PER CYD 40.50
27.000 YD3 8100383 FUEL SURCHARGE PER CYD 87.75
SUBTOTAL: 2,936.25
Payment Terms: 1%DISCOUNT 10TH NET DUE 15TH
STATE FL TAXES 0.00% 0.00
DUE DATE: 05/15/2018 COUNTY FL TAXES 0.00% 0.00
Discount Available if paid by 10th: 29.36 TOTAL: 2,936.25
This invoice is subject to the daily discretionary tax. Discretionary sales surtax applies to the first$5,000 of the sales amount on the sale.
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-ORIGINAL-
INVOICE
flo ARGOS
RETURN SERVICE REQUESTED
Invoice Date: 04/27/2018 Sales Rep: LESSARD NORMAN
ORDER# CUSTOMER# CUSTOMER PO# PROJECT# PROJECT DESCRIPTION INVOICE NUMBER
434016 11673 PO 4500182221-DON 25359 VARIOUS COLLIER CO BOCC 91050383
Argos USA LLC
3015 Windward Plaza Suite 300
Alpharetta GA 30005 CUSTOMER NAME: COLLIER CO BD OF COMM
CUSTOMER NUMBER: 11673
INVOICE NUMBER: 91050383
INVOICE DATE: 04/27/2018
DISCOUNT TAKEN:
AMOUNT DUE: 2,936.25
Invoice Inquiries:678-368-4300
COLLIER CO BD OF COMM Argos USA LLC
3299 TAMIAMI TR E,SUITE 303 P.O.Box 733134
NAPLES FL 34101-3016 Dallas TX 75373-3134
OVERDUE INVOICES SUBJECT TO INTEREST AT 1.5%PER MONTH ON ALL INVOICES NOT PAID BY THE 25TH OF MONTH DUE.
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