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Agenda 06/26/2018 Item #11H06/26/2018 EXECUTIVE SUMMARY Recommendation to approve a $607,453 purchase order to Stantec Consulting Services, Inc., under Contract Number 14-6345 for Construction, Engineering and Inspection Services for the Public Utility Renewal Project for 95th Avenue North, Project Numbers 60139 and 70120. (This is a companion to Agenda Item 11.G) OBJECTIVE: To obtain professional Construction, Engineering, and Inspection (CEI) services during construction of the integrated Wastewater Basin 101 Project specific for 95th Avenue North. A companion executive summary is requesting Board of County Commissioners (Board) approval for the construction contract for the project. CONSIDERATIONS: On July 7, 2015, as Agenda Item 16C6, the Board awarded Contract Number 14- 6345 for CEI Services for the Wastewater Basin Programs to three different firms for each of the designated wastewater basins projects. Contract Number 14-6345 encompassed CEI services pertaining to wastewater collection, water distribution, and stormwater system construction projects within each basin. The Board selected Stantec Consultant Services, Inc., for Basin 101 construction projects, which at the time of solicitation and award contemplated and encompassed an integrated water, wastewater and stormwater construction project. The proposed scope of work under Project Number 60139, “Naples Park Stormwater Improvements,” is consistent with the Stormwater Five-year Work Program of the 2015 Stormwater Management AUIR/CIE approved by the Board November 10, 2015, and with the goals, objectives and policies of the Conservation and Coastal Management Element and the Stormwater Management Sub-Element of the Growth Management Plan. The proposed scope of work under Project Number 70120, “Naples Park Area Basin Optimization” is consistent with the Capital Improvement Program (CIP) contained in the 2014 Water, Wastewater, Irrigation Quality Water, and Bulk Potable Water Master Plan/CIP Plan also approved by the Board November 10, 2015, as Agenda Item 9C, as Appendix III of the 2015 AUIR/CIE. On May 31, 2018, Stantec Consulting Services, Inc. provided a final time and materials proposal in the amount of $607,453 to provide CEI services during construction of the 95 th Avenue North Public Utility Renewal Project. This final proposal was found acceptable after prior negotiations based off an original proposal provided to the County. The scope of services proposal includes construction observation and documentation services and public outreach services. The cost of CEI-related services is 9 percent of the project construction cost. The project scope includes replacing and rehabilitating water, wastewater, and stormwater assets in one coordinated project designed to minimize cost and neighborhood impact as opposed to multiple separate mobilizations. FISCAL IMPACT: Funding is available in the FY2018 Capital Budget approved by the Board on September 22, 2017. The companion to this item provides the necessary budget amendments. The sources of funding are the Stormwater Capital Fund (325), Water Capital Fund (412) and Wastewater Capital Fund (414), as allocated below. FUNDING SOURCE AMOUNT BID % Stormwater Capital Fund (325) $182,235.90 30% Water Capital Fund (412) $188,310.43 31% Wastewater Capital Fund (414) $236,906.67 39% Total $607,453.00 100% 11.H Packet Pg. 442 06/26/2018 LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval. -SRT GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of the Collier County Water-Sewer District, approves a $607,453 purchase order to Stantec Consulting Services, Inc., under Contract Number 14-6345 for CEI services for the Public Utility Renewal Project for 95th Avenue North. Prepared By: Corinne Trtan, Project Manager, Public Utilities Engineering and Project Management Division ATTACHMENT(S) 1. Attachment 1 - Stantec proposal (PDF) 11.H Packet Pg. 443 06/26/2018 COLLIER COUNTY Board of County Commissioners Item Number: 11.H Doc ID: 5859 Item Summary: Recommendation to approve a $607,453 purchase order to Stantec Consulting Services, Inc., under Contract Number 14-6345 for Construction, Engineering, and Inspection Services for the Public Utility Renewal Project for 95th Avenue North, Project Numbers 60139 and 70120. (This is a companion to Agenda Item 11.G) (Tom Chmelik, Engineering and Project Management Director, Public Utilities Department) Meeting Date: 06/26/2018 Prepared by: Title: Project Manager – Public Utilities Planning and Project Management Name: Corinne Trtan 06/01/2018 2:14 PM Submitted by: Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management Name: Tom Chmelik 06/01/2018 2:14 PM Approved By: Review: Water Pamela Libby Additional Reviewer Completed 06/01/2018 2:33 PM Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 06/01/2018 2:53 PM Public Utilities Planning and Project Management Oscar Martinez Additional Reviewer Completed 06/01/2018 3:02 PM Capital Project Planning, Impact Fees, and Program Management Gerald Kurtz Additional Reviewer Completed 06/01/2018 4:58 PM Public Utilities Planning and Project Management Tom Chmelik Additional Reviewer Completed 06/02/2018 10:26 AM Procurement Services Ted Coyman Additional Reviewer Completed 06/02/2018 3:19 PM Wastewater Steve Nagy Additional Reviewer Completed 06/04/2018 5:55 AM Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 06/04/2018 10:05 AM Procurement Services Swainson Hall Additional Reviewer Completed 06/05/2018 2:12 PM Capital Project Planning, Impact Fees, and Program Management Amy Patterson Additional Reviewer Completed 06/05/2018 2:24 PM Public Utilities Planning and Project Management Craig Pajer Additional Reviewer Completed 06/05/2018 9:53 PM Procurement Services Adam Northrup Additional Reviewer Completed 06/06/2018 2:06 PM Wastewater Beth Johnssen Additional Reviewer Completed 06/07/2018 3:25 PM Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 06/08/2018 7:55 PM Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 06/13/2018 9:00 AM 11.H Packet Pg. 444 06/26/2018 County Attorney's Office Scott Teach Level 2 Attorney Review Completed 06/14/2018 2:35 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/14/2018 3:12 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/14/2018 3:51 PM Office of Management and Budget Susan Usher Additional Reviewer Completed 06/15/2018 12:50 PM County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 06/15/2018 3:31 PM Board of County Commissioners MaryJo Brock Meeting Pending 06/26/2018 9:00 AM 11.H Packet Pg. 445 Stantec Consulting Services, Inc. 5801 Pelican Bay Boulevard, Suite 300 Naples, FL 34108 c:\users\jeperez\desktop\let_ctrtan_cei 95th_2018-05-31.docx May 31, 2018 Attention: Ms. Corinne Trtan Collier County Public Utilities Engineering and Project Management Division 3339 Tamiami Trail E., Suite 303 Building H, 3rd Floor Naples, FL 34112 Dear Ms. Trtan, Reference: CEI Services for the Wastewater Basin Program Contract # 14-6345 95th Avenue North Public Utility Renewal Please find enclosed the Scope of Services for the above referenced project for your review and approval. We thank you for the opportunity to provide CEI services for this project and look forward to working with Collier County on this and upcoming utility infrastructure projects. We are prepared to begin work on this assignment as soon as you direct us to proceed. Regards, Stantec Consulting Services Inc. Marc Lean, PE Ramon Castella, PE Senior Associated Vice President Cell: (239)910-2757 Direct: (305) 445-2900 x 2235 Marc.Lean@stantec.com Ramon.Castella@stantec.com Attachment: Scope of Services CEI 95th c. Craig Pajer, PE - Collier County Kelly Smith, PE - Stantec 11.H.1 Packet Pg. 446 Attachment: Attachment 1 - Stantec proposal (5859 : 95th Avenue North Public Utilities Renewal CEI) 1 asdsadasdwd Design with community in mind SCOPE OF SERVICES Collier County Contract 14-6345 Construction Engineering & Inspection (CEI) Services 95th Avenue North Public Utilities Renewal Project I. BACKGROUND 95th AVENUE NORTH – PUBLIC UTILITIES RENEWAL PROJECT EPMD has selected Stantec Consulting Services Inc. (Stantec) to provide construction and engineering and inspection services throughout the duration of the preconstruction, construction, and commissioning of the utilities renewal projects within Basin 101 / Naples Park area. The 95th Avenue North Public Utilities Renewal project consists of the repair and replacement of water, wastewater, and stormwater systems along 95th Avenue North, between Tamiami Trail and Vanderbilt Drive. For reference, see enclosed illustration and abstract from the Public Utilities Renewal Program website www.collierpur.com. As part of the improvements project, the Contractor will be replacing water and sewer service lines. Each clay sewer pipe lateral from the property will be replaced with new PVC pipe. The service line work may need to take place on private property and permission from the owner will be necessary. Stormwater collection and treatment system rehabilitation work will take place within the right-of-way. This project will improve the ability to send wastewater flows from Basin 101 to NCWRF and is necessary to ensure a continued high level of utility service for the community. II. PURPOSE The purpose of the 95th Avenue North Public Utilities Renewal project is to repair and replace aging water, wastewater and stormwater infrastructure. This document describes Stantec’s CEI service scope of work for the 95th Avenue North Public Utilities Renewal project. III. SCOPE OF SERVICES The three main tasks for this project include: CEI Consulting / Project Oversight Services and Public Involvement as described below. TASK 1.0 CEI CONSULTANT / PROJECT OVERSIGHT AND DOCUMENTATION Services to be provided as part of this task will include the following: 1.1 General Management and Oversight – Stantec will provide support services customarily related to the construction observation and documentation of similar projects including, but not limited to the following: a. Upon request by the Project Manager, participate in other meetings as described or implied herein. b. Review and verify accuracy of the construction Contractor’s monthly applications for payment and accompanying data and provide Engineer of Record (EOR) confirmation 11.H.1 Packet Pg. 447 Attachment: Attachment 1 - Stantec proposal (5859 : 95th Avenue North Public Utilities Renewal CEI) 2 asdsadasdwd Design with community in mind that quantities shown on the application for payment accurately reflect the progress of the Work completed in conformance with the Contract Documents. c. Coordination correspondence with County Project Manager, Engineer of Record and CEI Field staff as necessary for Construction of the Work to be in reasonable conformance with the Contract Documents, and as amended by the Engineer of Record. Deliverables: None. 1.2 General Construction/Testing Observation – Stantec will conduct on-site observations and inspections of construction/testing activities on the Project on a full-time basis, up to ten (10) hours per construction day, unless directed otherwise by the County’s Project Manager, to assess whether the Work is completed in general conformance with the Contract Documents and Shop Drawings approved by the Engineer of Record. Stantec will notify the Contractor of any issues related to non-conformance of the Work with the Contract Documents and document these notifications on the DWR. Stantec will provide interpretation of plans and specifications and will assist the Contractor by developing solutions to field issues and conflicts at the project level. If the issue or conflict cannot be resolved at the project level; Stantec will coordinate, document and prepare a Request For Clarification (RFC). RFCs prepared by Stantec will be submitted to the Engineer of Record for their response, which in turn, will be reviewed and approved by the County prior to submitting a response to the Contractor. Stantec is not responsible for the Contractor’s Safety or Maintenance of Traffic, nor has Supervisor Control of the Contractor or the authority to stop the Contractor from working. 1.3 Daily Work Report (DWR) and Construction Documentation – Stantec will prepare a DWR with pictures recording activities and details related to the work on a form approved by the County’s Project Manager in advance of the work. Information will be recorded in the DWR when at the Project Site. The DWR will record relevant aspects of the construction observed while on site including, but not limited to: construction crew (labor) details, equipment used, materials used, compliance testing and inspection performed (by Others), site conditions, trench conditions, backfill material used, dewatering methods, compaction methods, location of the work, and other details related to the Work. The DWRs will reference the digital photographs and or video taken with appropriate file names and file locations. Additionally, the DWR will contain information related to: time and hours on the job site, weather conditions, list of visiting officials and representatives of manufacturers, fabricators, suppliers and distributors, observations in general and specific observations in more detail, such as in observing test procedures, conformance observation of materials and fittings, name plate data for equipment and material installed, customer service field log, and other information requested by the County’s Project Manager. DWRs including photographs with captions and other construction documentation will be provided to the County’s Project Manager by Stantec on a daily basis in an electronic file via E- mail, or on a digital CD, if requested by the County’s Project Manager. All other construction documentation produced by Stantec will be provided upon request. Deliverables: Daily Work Reports, Project Specific Progress Reporting for the weekly PUR website, and AC Pipe Removal Checklist. 1.4 As-Constructed Field Drawings – Stantec will maintain red pencil “mark-up” notations and sketches on full size construction plans that reflect the actual details of constructed facilities. These As-Constructed Field Drawings will be used by Stantec to validate the “As-Built” documentation provided by the construction Contractor. Deliverables: Stantec’s As-Constructed Field Drawings in Digital Format 1.5 Photographic and Video Record – In additional to those photos taken to record the 11.H.1 Packet Pg. 448 Attachment: Attachment 1 - Stantec proposal (5859 : 95th Avenue North Public Utilities Renewal CEI) 3 asdsadasdwd Design with community in mind progress of Construction, Stantec will provide a digital photographic record of construction project area and activities related to the Project prior to and during construction, as directed by the County Project Manager. All electronic files of photographic and video records will be made available to the County upon request. All electronic files of photographic and video records will be provided to County upon project completion. Deliverables: Construction Progress Photos in Digital Format 1.6 Substantial Completion Walk-Through – Stantec’s CEI representative will attend Substantial Completion Walk-Through when requested by County Project Manager. This service will be limited to two walk-throughs, each 8 hours in duration. Deliverables: None. 1.7 Final Completion Walk-Through – Stantec’s CEI representative will attend Final Completion Walk-Through when requested by County Project Manager. This service will be limited to one walk- through 8 hours in duration. Deliverables: None. 1.8 Final Construction Certification – Upon request by the County Project Manager and when the project has been completed in reasonable conformance with the Contract Document requirements, Stantec will issue a letter, signed and sealed by a professional engineer, stating that the “Project has been completed by the construction Contractor in reasonable conformance to the Contract Documents, and as amended by the Engineer of Record.” Deliverables: Certification Letter for Conformance in Hard Copy 1.9 Re-commissioning Support – Stantec will provide general coordination and will assist the County’s Project Manager, the EOR and the construction Contractor during re-commissioning of the water main in each applicable phase. 1.10 Public Involvement Support – Stantec will provide support to Public Involvement services as needed throughout the course of the project. Support may include, but is not limited to those identified in Task 2.0. TASK 2.0 PUBLIC INVOLVEMENT Collier County has emphasized that communicating project initiatives, plans, and progress with community members, throughout the project duration, is a high priority. Services for this task can be categorized into the four functions that will be serviced as follows: 1. Project Notifications – This service includes the preparation and delivery of the notifications as mailers or door hangers to residents for: a. Notice of Project Commencement, Notice of Neighborhood Information Meeting, Notice of Removal of Personal property and landscaping from the Right-of-Way, Right-of-Entry (ROE) form allowing the Contractor to complete work on private property. b. 1st Lift of Asphalt c. 2nd Lift of Asphalt d. Driveway Restoration e. Water Service Connections f. Special Announcements, as determined by the Project Manager 11.H.1 Packet Pg. 449 Attachment: Attachment 1 - Stantec proposal (5859 : 95th Avenue North Public Utilities Renewal CEI) 4 asdsadasdwd Design with community in mind Deliverables: Stantec will prepare, assemble, and issue door hangers for Items a. through f. above. Mailer preparation and mailing of Item a. will be prepared and distributed by EOR as part of the development of the first Neighborhood Information Meeting. 2. Neighborhood Information Meetings – Enables the vested County Departments to meet face-to-face with residents prior to commencement of Construction to educate residents about scope the project, what to expect during the project, and to field concerns or questions that residents may have about project in general and/or with respect to their specific property. The EOR and County Project Manager will be responsible for : planning the meeting, along with venue procurement and room set-up; preparing figures and images; and meeting documentation. Stantec will attend meetings at the request of the County PM. Deliverables: Stantec will attend meeting as directed by the County. All other services will be by Others. 3. Phone Management – This service provides residents with a means to contact Collier County or their designated representative via phone throughout the project to voice concerns and make inquires about the project in general and/or with respect to their specific property. Collier County maintains a log of all calls received and databases issues. Deliverables: None. Collier County has indicated that they will be obtaining a project specific phone number for the Naples Park projects separate from the phone number used for previous projects, and that they or their designated representative will manage the phone and documentation and databasing of calls. 4. Addressing Customer Complaints/Concerns – This service includes making one-on-one visits with residents to discuss specific concerns/issues they may be experiencing due to the project. This service will be provided by the County and EOR, Grady Minor. Stantec will provide assistance as needed within the parameters of daily inspection services. Deliverables: Stantec will provide assistance in addressing customer complaints/concerns as directed by the County. NOT INCLUDED IN THIS SCOPE OF WORK • Inspection Services when Contractor works on Saturday • Review of Contractor’s Application for Payment • Review of Contractor’s Progress Schedule • Review of Construction Submittals or preparation Submittal Responses • Coordination of Submittals for review by the Engineer of Record or County, assistance with distribution of Submittal Responses, preparation and maintenance of Submittal Logs, which will be provided by the Engineer of Record. • Preparation and Maintenance of Request for Clarification and/or Request for Information Logs, which will be provided by the Engineer of Record. • Preparation and maintenance of Work Directive and Change Order tracking logs, which will be provided by the Engineer of Record or County Project Manager. • Distribution of Project Records including but not limited to progress schedules, Daily Work Reports, and Testing Reports prepared or submitted by the Contractor. 11.H.1 Packet Pg. 450 Attachment: Attachment 1 - Stantec proposal (5859 : 95th Avenue North Public Utilities Renewal CEI) 5 asdsadasdwd Design with community in mind • Assisting the County Project Manager with Construction Contract administration items including, but not limited to: Preparation of Change Orders, Work Directives, and Requests for Proposals; Review of Change Order Proposals or Change Order back-up/supporting documentation; Coordination with other utility owners; engineering design coordination with others for restoration of driveways, swales, and irrigation beyond the information shown on the plans. County Project Manager or Engineer of Record shall provide Stantec all applicable aforementioned information in order to certify the Work is in reasonable conformance with the Contract Documents, and as amended by the Engineer of Record. • Preparation or maintenance of Substantial and Final Completion Punch Lists • Preparation of Progress Meeting Agenda’s, Minutes, Notes, or Summaries • Participation in or assistance with closing out of the Contractor’s Right-of-Way Permit • Managing the project phone hotline, as well as fielding public or resident phone calls related to the project • Scheduling, setting up, or breaking down for Neighborhood Information Meetings IV. FEE PROPOSAL All work will be charged on an hourly basis in accordance with the Project Budget Form, to the best of our ability. Changes in staffing and staff classifications shown in the Project Budget Form may be necessary depending on actual project needs and staff availability. Therefore, staff classifications not currently shown on the Project Budget Form, but identified in Stantec’s Construction Engineering and Inspection (CEI) Service for the Wastewater Basin Programs (MPS 101 Basin) 14-6345), may be utilized as necessary. Many facets that control the length of the project and necessary effort are outside the control of Stantec. Hours shown in this work assignment are only estimates. Any additional work that may be required will be performed under a separate Work Assignment, or as an amendment to this one. Task Estimated Fee Fee Type Task 1 – CEI Consultant / Project Oversight and Documentation $585,023 T&M Task 2 – Public Involvement $22,430 T&M Total Fee $607,453 T&M 5.0 SCHEDULE Stantec will provide services throughout the duration of the project as directed by the County in accordance with the Project Schedule as defined by Contract #14-6345 “Construction Engineering and Inspection (CEI) Services for the Wastewater Basin Programs (MPS 101 Basin)” and its amendments. 11.H.1 Packet Pg. 451 Attachment: Attachment 1 - Stantec proposal (5859 : 95th Avenue North Public Utilities Renewal CEI) 6 asdsadasdwd Design with community in mind 11.H.1 Packet Pg. 452 Attachment: Attachment 1 - Stantec proposal (5859 : 95th Avenue North Public Utilities Renewal CEI) Sr. Project Manager Project Manager Project Engineer Senior Inspector Inspector Engineering Intern Clerical / Administrative Total Labor Expenses Total Task 1 - CEI Consultant, Project Oversight and Documentation 215 472 643 3289 329 150 $585,023.00 $585,023.00 Task 2 - Public Involvement 10 20 40 60 40 40 $22,430.00 $22,430.00 TOTAL HOURS 225 492 683 3349 329 40 190 HOURLY RATE $157.00 $147.00 $123.00 $110.00 $95.00 $95.00 $65.00 DIRECT LABOR COST $35,325.00 $72,324.00 $84,009.00 $368,390.00 $31,255.00 $3,800.00 $12,350.00 $607,453.00 $0.00 $607,453.00 Collier County Contract 14-6345 Wastewater Basin 101 Program - Construction Engineering & Inspection Services (CEI) 95th Avenue North Public Utilities Renewal Project CEI Updated May 31, 2018 Task Project Personnel (Hrs) 11.H.1 Packet Pg. 453 Attachment: Attachment 1 - Stantec proposal (5859 : 95th Avenue North Public Utilities Renewal CEI)