Backup Documents 06/12/2018 Item #16A28 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 A 2 8
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management
fg
2. County Attorney Office County Attorney Office
4. BCC Office Board of County PNS
Commissioners G-ISA
4. Minutes and Records Clerk of Court's Office 4114/5 1
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Stephanie Cales Contact Information 239-252-8950
Contact/ Department
Agenda Date Item was June 12,2018 V Agenda Item Number 16.A.28.
Approved by the BCC V
Type of Document Contract ✓ Number of Original
Attached Documents Attached
PO number or account N/A 18-7253 Florida Land Florida Land
number if document is Maintenance,Inc. Maintenance,In
to be recorded DBA: Commercial DBA: Commercial
Land Maintenance. Land Maintenance.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK Ntps
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be SC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the SC
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 06/12/2018 and all changes made during /A is not
the meeting have been incorporated in the attached document. The County Ea option for
Attorney's Office has reviewed the changes,if applicable. 's line.
9. Initials of attorney verifying that the attached document is the version approved by the w`, A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the �\ option for
Chairman s signature. .. ) i. is line.
tE,Cal\- 1
JUN 122018
,),t,ianag4.ment
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MEMORANDUM
Date: June 18, 2018
To: Stephanie Cales, Purchasing Technician
Procurement Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Contract #18-7253 "Goodlette Frank Road Landscape
Maintenance"
Contractor: Florida Land Maintenance, Inc.
Attached for your records is an original of the referenced document above,
(Item #16A28) adopted by the Board of County Commissioners on Tuesday,
June 12, 2018.
The Board's Minutes & Records Department has kept an original as part of the
Board's Official Records.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
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FIXED TERM SERVICE AGREEMENT
18-7253
for
Goodlette Frank Road Landscape Maintenance
THIS AGREEMENT, made and entered into on this 12,44" day of Q- 2015 ,
by and between Florida Land Maintenance,Inc.dba Commercial Land Maintenance , authorized to do business in the
State of Florida, whose business address is 3980 Exchange Avenue, Naples Florida 34104 , (the
"Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
1. AGREEMENT TERM. The Agreement shall be fora three (3 ) year period,
commencing [ upon the date of Board approval _ on and
terminating on three (3 ) year(s) from that date or until all outstanding Purchase
Order(s) issued prior to the expiration of the Agreement period have been completed or
terminated.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for
two ( 2 ) additional one ( 1 ) year(s) periods. The County shall give the
Contractor written notice of the County's intention to renew the Agreement term prior to
the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to one hundred
and eighty (180) days. The County Manager, or his designee, shall give the Contractor
written notice of the County's intention to extend the Agreement term prior to the end of
the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon
issuance of a ❑ Purchase Order ❑■ Notice to Proceed.
3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the
terms and conditions of I I Request for Proposa4 (RFP) III Invitation to Bid (ITB)
Other ( ) # 18-7253 , including all Attachment(s),
Exhibit(s) and Addenda and the Contractor's proposal referred to herein and made an
integral part of this Agreement.
(ll The Contractor shall also provide services in accordance with Exhibit A — Scope of
Services attached hereto.
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Fixed Term Service Agreement#2017-002(Ve'
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3.1 This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the Parties,
in compliance with the County's Procurement Ordinance, as amended, and Procurement
Procedures in effect at the time such services are authorized.
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of
this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price
methodology as defined in Section 4.1. Payment will be made upon receipt of a proper
invoice and upon approval by the County's Contract Administrative Agent/Project
Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
FLump Sum (Fixed Price): A firm fixed total price offering for a project; the risks are
transferred from the County to the contractor; and, as a business practice there are no
hourly or material invoices presented, rather, the contractor must perform to the
satisfaction of the County's project manager before payment for the fixed price contract
is authorized.
■I Time and Materials: The County agrees to pay the contractor for the amount of labor
time spent by the contractor's employees and subcontractors to perform the work(number
of hours times hourly rate), and for materials and equipment used in the project (cost of
materials plus the contractor's markup). This methodology is generally used in projects in
which it is not possible to accurately estimate the size of the project, or when it is expected
that the project requirements would most likely change. As a general business practice,
these contracts include back-up documentation of costs; invoices would include number
of hours worked and billing rate by position (and not company (or subcontractor)
timekeeping or payroll records), material or equipment invoices, and other reimbursable
documentation for the project.
n Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs,
including labor, materials, equipment, overhead, etc.) for a repetitive product or service
delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The
invoice must identify the unit price and the number of units received (no contractor
inventory or cost verification).
4.2 Any County agency may obtain services under this Agreement, provided
sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months
after completion of the Agreement. Any untimely submission of invoices beyond the
specified deadline period is subject to non-payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this Agreement.
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Fixed Term Service Agreement#2017-002(Ver.1)
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e.ta___ _•_ !: :'..!_ _:! !.t !• .0e —
...!_ :...•.-•....._.. _•_ e •?. e e , '••
Mileage $0.'1'1.5 per mile
Breakfast $6.00
LunG14
Dinner $19.00
Airfare - e e _ __ e • _ -
Lodging vehicles
• _._ e ..!•'•t _'•e.._. . • •
cap of no more than $150.00 per night
Parking Actual cost of parking
Taxi or Airport Limousine ' -_ _e e e _' - • '•• __'•
-•••!__ -- e : . :••- e •:.. •_ • _. e-•_:_ •_ e: :..• ! e •: e e ■e• : e•e•:
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5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the performance
of the Work. Collier County, Florida as a political subdivision of the State of Florida, is
exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida
Statutes, Certificate of Exemption # 85-8015966531C.
6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if
mailed or emailed to the Contractor at the following:
Company Name: Florida Land Maintenance,Inc.dba Commercial Land Maintenance
Address: 3980 Exchange Avenue
Naples, Florida 34104
Authorized Agent: Roberto Kindelan, Jr. PD
Attention Name & Title: Roberto Kindelan, Jr. PD
Telephone: (239) 643-5111
E-Mail(s): rkindelan@commlandmaint.net
All Notices from the Contractor to the County shall be deemed duly served if mailed or
emailed to the County to:
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Board of County Commissioners for Collier County, Florida
Division Director: Travis Gossard, Director
Division Name: Road Maintenance Division
Address: 4800 Davis Boulevard
Naples, Florida 34104
Administrative Agent/PM: Melissa Pearson, Contract Administration Specialist
Telephone: (239) 252-5591
E-Mail(s): Melissa.Pearson@colliercountyfl.gov
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between the County and the Contractor or to constitute the Contractor as an
agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The County
will not be obligated to pay for any permits obtained by Subcontractors.
Payment for all such permits issued by the County shall be processed internally by the
County. All non-County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons employed
by the Contractor.
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect
or hereafter enacted or adopted. In the event of such violation by the Contractor or if the
County or its authorized representative shall deem any conduct on the part of the
Contractor to be objectionable or improper, the County shall have the right to suspend the
Agreement of the Contractor. Should the Contractor fail to correct any such violation,
conduct, or practice to the satisfaction of the County within twenty-four (24) hours after
receiving notice of such violation, conduct, or practice, such suspension to continue until
the violation is cured. The Contractor further agrees not to commence operation during
the suspension period until the violation has been corrected to the satisfaction of the
County.
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10. TERMINATION. Should the Contractor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said Agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of the
non-performance.
In the event that the County terminates this Agreement, Contractor's recovery against the
County shall be limited to that portion of the Agreement Amount earned through the date
of termination. The Contractor shall not be entitled to any other or further recovery against
the County, including, but not limited to, any damages or any anticipated profit on portions
of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. n Commercial General Liability: Coverage shall have minimum limits of
$ 1,000,000.00 Per Occurrence, $2,000,000.00 aggregate for Bodily Injury Liability
and Property Damage Liability. This shall include Premises and Operations; Independent
Contractors; Products and Completed Operations and Contractual Liability.
B. n Business Auto Liability: Coverage shall have minimum limits of
$ 1,000,000.00 Per Occurrence, Combined Single Limit for Bodily Injury Liability and
Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned
Vehicles and Employee Non-Ownership.
C. • Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of
$ 1,000,000.00 for each accident.
g — - e , . _'. . et ••_•• '•t• • =•-_
liability-for claims arising out of the performance of prof: •_ : '_:
• - ••-• e•.. - . .. ... _ _.- • •.e• S__.. e - • • _ e- •
this-in. • •• • - _•_ • - •••• • •• _ • • ': :_ _•
I (` her ability Co" ge shall have minimum limits of$ per claim.
I I ; Coverage shall have minimum limits of $ per
61airn,
Special Requirements: Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR, Collier County Government shall be listed
as the Certificate Holder and included as an "Additional Insured" on the Insurance
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Fixed Term Service Agreement#2017-002(Ver.1)
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Certificate for Commercial General Liability where required. This insurance shall be
primary and non-contributory with respect to any other insurance maintained by, or
available for the benefit of, the Additional Insured and the Contractor's policy shall be
endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance provisions.
Renewal certificates shall be sent to the County thirty (30) days prior to any expiration
date. Coverage afforded under the policies will not be canceled or allowed to expire until
the greater of: thirty (30) days prior written notice, or in accordance with policy provisions.
Contractor shall also notify County, in a like manner, within twenty-four (24) hours after
receipt, of any notices of expiration, cancellation, non-renewal or material change in
coverage or limits received by Contractor from its insurer, and nothing contained herein
shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor
shall defend, indemnify and hold harmless Collier County, its officers and employees from
any and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this
Agreement by Contractor, any statutory or regulatory violations, or from personal injury,
property damage, direct or consequential damages, or economic loss, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of the
Contractor or anyone employed or utilized by the Contractor in the performance of this
Agreement. This indemnification obligation shall not be construed to negate, abridge or
reduce any other rights or remedies which otherwise may be available to an indemnified
party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the duty to
indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor,
County and any indemnified party. The duty to defend arises immediately upon
presentation of a claim by any party and written notice of such claim being provided to
Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive
the expiration or earlier termination of this Agreement until it is determined by final judgment
that an action against the County or an indemnified party for the matter indemnified
hereunder is fully and finally barred by the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Road Maintenance Division
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15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner with
the performance of services required hereunder. Contractor further represents that no
persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following
component parts, all of which are as fully a part of the Agreement as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate(s), IN Exhibit A Scope of Services,
Exhibit B Fee Schedule, f] RFP/ IUI ITB/7 Other # 18-7253
including Exhibits, Attachments and Addenda/Addendum, L_I
• ._ ..,_.
17. APPLICABILITY. Sections corresponding to any checked box ( ■ ) expressly apply to
the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this Agreement is subject to appropriation by the Board of County
Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual
shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and/or any employee of
the firm from contact with County staff for a specified period of time; b. Prohibition by the
individual and/or firm from doing business with the County for a specified period of time,
including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended; taxation, workers' compensation, equal employment and safety including, but
not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public
Records Law Chapter 119, including specifically those contractual requirements at F.S. §
119.0701(2)(a)-(b) as stated as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
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Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform the
service.
2. Upon request from the public agency's custodian of public records, provide the
public agency with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the
cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law
for the duration of the contract term and following completion of the contract if the
Contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all
public records in possession of the Contractor or keep and maintain public
records required by the public agency to perform the service. If the Contractor
transfers all public records to the public agency upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If the
Contractor keeps and maintains public records upon completion of the contract,
the Contractor shall meet all applicable requirements for retaining public records.
All records stored electronically must be provided to the public agency, upon
request from the public agency's custodian of public records, in a format that is
compatible with the information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the laws
referenced herein shall constitute a breach of this Agreement and the County shall have
the discretion to unilaterally terminate this Agreement immediately.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful Contractor extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at the
discretion of the successful Contractor.
22. PAYMENTS WITHHELD. The County may decline to approve any application for
payment, or portions thereof, because of defective or incomplete work, subsequently
discovered evidence or subsequent inspections. The Contractor may nullify the whole or
any part of any approval for payment previously issued and the Contractor may withhold
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any payments otherwise due Contractor under this Agreement or any other Agreement
between the County and Contractor, to such extent as may be necessary in the County's
opinion to protect it from loss because of: (a) defective Work not remedied; (b) third party
claims failed or reasonable evidence indicating probable fling of such claims; (c) failure of
Contractor to make payment properly to subcontractors or for labor, materials or
equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance
of the Contract Amount; (e) reasonable indication that the Work will not be completed
within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or
(g) any other material breach of the Contract Documents.
If any conditions described above are not remedied or removed, the County may, after
three (3) days written notice, rectify the same at Contractor's expense. The County also
may offset against any sums due Contractor the amount of any liquidated or unliquidated
obligations of Contractor to the County, whether relating to or arising out of this Agreement
or any other Agreement between Contractor and the County.
23. IN CLEAN UP. Contractor agrees to keep the Project site clean at all times of debris,
rubbish and waste materials arising out of the Work. At the completion of the Work,
Contractor shall remove all debris, rubbish and waste materials from and about the Project
site, as well as all tools, appliances, construction equipment and machinery and surplus
materials, and shall leave the Project site clean.
24. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES.
The Contractor shall employ people to work on County projects who are neat, clean,
well-groomed and courteous. Subject to the American with Disabilities Act, Contractor
shall supply competent employees who are physically capable of performing their
employment duties. The County may require the Contractor to remove an employee it
deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on Collier County projects is not in the best interest of the County.
25. ■ WARRANTY. Contractor expressly warrants that the goods, materials and/or
equipment covered by this Agreement will conform to the requirements as specified, and
will be of satisfactory material and quality production, free from defects, and sufficient for
the purpose intended. Goods shall be delivered free from any security interest or other
lien, encumbrance or claim of any third party. Any services provided under this Agreement
shall be provided in accordance with generally accepted professional standards for the
particular service. These warranties shall survive inspection, acceptance, passage of title
and payment by the County.
Contractor further warrants to the County that all materials and equipment furnished under
the Contract Documents shall be applied, installed, connected, erected, used, cleaned
and conditioned in accordance with the instructions of the applicable manufacturers,
fabricators, suppliers or processors except as otherwise provided for in the Contract
Documents.
If, within one (1) year after final completion, any Work is found to be defective or not in
conformance with the Contract Documents, Contractor shall correct it promptly after
receipt of written notice from the County. Contractor shall also be responsible for and pay
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for replacement or repair of adjacent materials or Work which may be damaged as a result
of such replacement or repair. These warranties are in addition to those implied
warranties to which the County is entitled as a matter of law.
26. ■ TESTS AND INSPECTIONS. If the Contract Documents or any codes, laws,
ordinances, rules or regulations of any public authority having jurisdiction over the Project
requires any portion of the Work to be specifically inspected, tested or approved,
Contractor shall assume full responsibility therefore, pay all costs in connection therewith
and furnish to the County the required certificates of inspection, testing or approval. All
inspections, tests or approvals shall be performed in a manner and by organizations
acceptable to the County.
27. n PROTECTION OF WORK.
A. Contractor shall fully protect the Work from loss or damage and shall bear the cost
of any such loss or damage until final payment has been made. If Contractor or
anyone for whom Contractor is legally liable is responsible for any loss or damage
to the Work, or other work or materials of the County or County's separate
contractors, Contractor shall be charged with the same, and any monies necessary
to replace such loss or damage shall be deducted from any amounts due Contractor.
B. Contractor shall not load nor permit any part of any structure to be loaded in any
manner that will endanger the structure, nor shall Contractor subject any part of the
Work or adjacent property to stresses or pressures that will endanger it.
C. Contractor shall not disturb any benchmark established by the County with respect
to the Project. If Contractor, or its subcontractors, agents or anyone, for whom
Contractor is legally liable, disturbs the County's benchmarks, Contractor shall
immediately notify the County. The County shall re-establish the benchmarks and
Contractor shall be liable for all costs incurred by the County associated therewith.
28. SUBMITTALS AND SUBSTITUTIONS. Any substitution of products/materials form
specifications shall be approved in writing by the County in advance.
29. CHANGES IN THE WORK. The County shall have the right at any time during the
progress of the Work to increase or decrease the Work. Promptly after being notified of a
change, Contractor shall submit an estimate of any cost or time increases or savings it
foresees as a result of the change. Except in an emergency endangering life or property,
or as expressly set forth herein, no addition or changes to the Work shall be made except
upon modification of the Purchase Order by the County, and the County shall not be liable
to the Contractor for any increased compensation without such modification. No officer,
employee or agent of the County is authorized to direct any extra or changed work orally.
Any modifications to this Agreement shall be in compliance with the County Procurement
Ordinance and Procedures in effect at the time such modifications are authorized.
30. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall
remain in effect.
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31. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this
Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
32. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by
this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be attended
by representatives of Contractor with full decision-making authority and by County's staff
person who would make the presentation of any settlement reached during negotiations
to County for approval. Failing resolution, and prior to the commencement of depositions
in any litigation between the parties arising out of this Agreement, the parties shall attempt
to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator
certified by the State of Florida. The mediation shall be attended by representatives of
Contractor with full decision-making authority and by County's staff person who would
make the presentation of any settlement reached at mediation to County's board for
approval. Should either party fail to submit to mediation as required hereunder, the other
party may obtain a court order requiring mediation under section 44.102, Fla. Stat.
33. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
34. n - - . . , _... ae .. e:..:._ e e: _ _e
'.. ....-.• •• •• - •...... •..... .. .- .--..-•. •:_t___ • . -• - • e•oe: -....
•.:. _e•_ w.: _ �@ • .._. e,:.• e. .•__..•_._. e •: Ae :..•:• .._ _ e.•
••_• e:e e •:..._____. e _e.•, _ a:. _:. _ _:_ e• _ •••: e- - -, _ •e :_ _• �..._ _e•
met: (1) Proposed replacements have substantially the same or better qualifications
and/or experience. (2) that the County is notified in writing as far in advance as possible.
at _.e a • _•_ ..._.. 4.1.4•4441.:. _. : _...._.. :_ t•e _ • .• _..• _ ,_ •_ . ,..•. a .
person-n-81,
■ AGREEMENT STAFFING. The Contractor's personnel and management to be utilized
for this Agreement shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The Contractor
shall assign as many people as necessary to complete required services on a timely basis,
and each person assigned shall be available for an amount of time adequate to meet
required services.
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Fixed Term Service Agreement#2017-002(Ver 1)
1 6 A 2 8
35. n ORDER OF PRECEDENCE. In the event of any conflict between or among the terms
of any of the Contract Documents, the terms of solicitation the Contractor's Proposal,
and/or the County's Board approved Executive Summary, the Contract Documents shall
take precedence.
nAr §_ ' I • ! �. � ._.. _• •.• s •.. •. .•l : •• • •. e•. •- •. --•. •.
_ a!al. •._ a_ ! _ • e • e• •e__ ••c• •• • •r. • • ' - -
_ - a•••_.• i •. •• • •- • •.. e-a r• • ._ ! --_.! a__ ! _ •_ = u._ e
e • e• _ !e__••_a a ae u • • ee a • a•• e _ _•_
e a ..-. ■- • • -:.a:_• e •- - -• • •a.. •• •: c. L_ e •W _e•
- __aa! a _ee e• e • — et :oat. _ _e•e e•_ • _• e
*t • e ccu_. a,. �.•. _•,,. !-. _._! _e ! a!*_ ae at sae e _e_
e e e_ e• _ a.: : !• _ ___.�!.___a •. _. ._ee a at_ _ !• _._...1. .. . _ •_ • e•_, ..•.
36. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer this
Agreement, or any part herein, without the County's consent, shall be void. If Contractor
does, with approval, assign this Agreement or any part thereof, it shall require that its
assignee be bound to it and to assume toward Contractor all of the obligations and
responsibilities that Contractor has assumed toward the County.
37. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this Agreement.
This may include, but not be limited to, checking federal, state and local law enforcement
records, including a state and FBI fingerprint check, credit reports, education, residence
and employment verifications and other related records. Contractor shall be required to
maintain records on each employee and make them available to the County for at least
four(4) years. All of Contractor's employees and subcontractors must wear Collier County
Government Identification badges at all times while performing services on County
facilities and properties. Contractor ID badges are valid for one (1) year from the date of
issuance and can be renewed each year at no cost to the Contractor during the time
period in which their background check is valid, as discussed below. All technicians shall
have on their shirts the name of the contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management Division
via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier
County separates from their employment. This notification is critical to ensure the
continued security of Collier County facilities and systems. Failure to notify within four (4)
hours of separation may result in a deduction of $500 per incident.
38. (* SAFETY. All Contractors and subcontractors performing service for Collier County are
required and shall comply with all Occupational Safety and Health Administration (OSHA),
State and County Safety and Occupational Health Standards and any other applicable
rules and regulations. Also, all Contractors and subcontractors shall be responsible for
Page 12 of 17
Fixed Term Service Agreement#2017-002(Ver.1)
1 6 A 2 8
the safety of their employees and any unsafe acts or conditions that may cause injury or
damage to any persons or property within and around the work site.
Collier County Government has authorized the Occupational Safety and Health
Administration (OSHA) to enter any Collier County Facility, property and/or right-of-way
for the purpose of inspection of any Contractor's work operations. This provision is non-
negotiable by any division/department and/or Contractor. All applicable OSHA inspection
criteria apply as well as all Contractor rights, with one exception. Contractors do not have
the right to refuse to allow OSHA onto a project that is being performed on Collier County
Property. Collier County, as the owner of the property where the project is taking place
shall be the only entity allowed to refuse access to the project. However, this decision
shall only be made by Collier County's Risk Management Division Safety Manager and/or
Safety Engineer.
(Intentionally left blank-signature page to follow)
Page 13 of 17
Fixed Term Service Agreement#2017-002(Ver.l)
1 6 A 2 8
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person
or agent, have executed this Agreement on the date and year first written above.
ATTEST: BOARD OF ! N. Y COMMI 'NERS
COLLIER ••UN , FLORI► '
Dwi•it E. Brock, CI- k of Courts
B ' : ! By: A i
Dated: t-b
Andy Solis , Chairman
`
(SEAL) ""? .0 to Chairman's
onl, Florida Land Maintenance, Inc. d/b/a
Contractor's Witnesse : Commerical Land Maintenance
Contractor
y
\4\UrAtil,f
Contractor's First Wit��nnes��snature /`�n�4� n�
'Melo r TType/print signature and titleT l
TType/print w' ess name
Contractor's Second Witn
2o,0,/s/ 2
TType/print witness name
App o ed to For nd egality:
tpp,t)}y aunt Attorney
Print Name Item# t 6il-g6
Agenda
Date LI(a1/41 Ce;)
Date hC` ) l
Rec'd t f
i •
Deputy Clerk
Page 14of17
Fixed Term Service Agreement#2017-002( r,-"
0
1 6 A 2 8
Exhibit A
Scope of Services
• following this page (pages 1 through 32 )
—, this exhibit is not applicable
Page 15 of 17
Fixed Term Service Agreement#2017-002(Ver.1)
CAO
1 6 A 2 8
Exhibit A-Scope of Work
Detailed Scope of Work
As requested by the Collier County Road Maintenance Division, Landscape Operations (hereinafter, the
"Division") and the Collier County Board of Commissioners Procurement Services Division (hereinafter,
"County") has issued this Invitation to Bid (hereinafter, "ITB") with the intent of obtaining bids from interested
and qualified firms in accordance with the terms, conditions, qualifications, and specifications stated or attached.
The Vendor,at a minimum,must achieve the requirements of the Scope of Work and specifications stated.
The results of this solicitation may be used by the Division for"Goodlette-Frank Road Landscape Maintenance
(Golden Gate Parkway to Pine Ridge Road), 4.00 Miles; (Pine Ridge Road to Vanderbilt Beach Road
includes berm on Hickory Road), 4.30 Miles; and Vanderbilt Beach Road South (Mercato Signal to
Goodlette-Frank Road),0.75 Miles" upon award by the Board of County Commissioners and in accordance with
the Procurement Ordinance,as amended.
While the County intends to use the contractor awarded as a part of this solicitation,the County reserves the right at
any time to use other contractors for the services described by requesting additional quotes or bids from other
contractors(per the Board's Purchasing Ordinance).
Brief Description of Purchase
County intends to award a qualified landscape maintenance contractor to provide services as listed in this
solicitation for a three (3) year term with two (2), one (1)year renewals. Awarded contractor shall be responsible
for providing full services in maintaining the medians and sides of right of way (ROW) sustaining the quality and
health of the plant materials. Contractor shall be required to follow Green Industries Best Management Practices for
Florida friendly plants.
Minimum Qualifications
This section has three (3) criteria in providing minimum qualifications that must meet or exceed to qualify for this
bid and to be considered for award. Contractors are required to perform Routine Basic Landscape Maintenance
Services. However,the following services are authorized for subcontractors:
• Irrigation Services&Maintenance of Traffic.
• Arborist's Services
• Fertilization Applications
• Pesticide,Fungicide,and Herbicide Applications
• Plant Growth Regulator Applications
Contractors/Subcontractors must submit required documentation,licenses,and certificates at bid submission
or before Notice of Recommended Award(NORA).
I. Licenses/Certifications/Documentation
Licenses and certifications pursuant to Collier County, Contractor's Licensing, Ordinance Number 2006-46, as
amended,and Florida State Statutes.
a. Collier County Landscape Restricted or Landscape License; Landscape & Irrigation License; or Unlimited
Landscape License.
b. Collier County Irrigation License-A minimum of three(3)years experience with Motorola Irrigation
Control Systems or equivalent smart controller systems. Contractor is to provide a list of projects with
Motorola Irrigation Control Systems or smart controller systems where they have maintained within the last
three(3)years.
ITB 18-7253 Goodlette-Frank Road Landscape Maintenance
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c. Collier County Pest Control License
2. Certifications
a. Limited Urban Commercial Fertilizer Applicator Certification,Chapter 482.1562,F.S.
b. Certified Pest Control Operator,Lawn&Ornamental,Chapter 482.111,F.S.-E
c. Employee Identification Card for non-certified employees OR a listing of employees' names and their
issued ID card numbers that will performing pest control for a licensed company. Each ID card must be an
employee of the licensed company and work under the direct supervision of the certified operator in charge.
Chapter,482.091 F.S.
d. International Society of Arborists(ISA)certification-The Contractor shall have one permanent full-time
employee that possesses an active certification. Contractor shall provide a copy of an active Florida
Arborist Certification.
e. Maintenance of Traffic(MOT), Intermediate Level Certificate with three(3)years experience.
f. Irrigation certifications for employees
g. Green Industries, Best Management Practices, Certificate pursuant to Chapter 482.1562, F.S. (certificate
must be obtained within six(6)months from contract execution).
3. Documentation(forms provided)
a. Experience: Provide a description describing a minimum three (3) years experience that is relevant and
similar to the Scope of Work and specifications.
b. Equipment List: Provide a list of all company owned and/or leased equipment that will be used for this
contract.
c. References: Include five (5) governmental or commercial references relevant to the services listed in the
specifications.
Scope of Services
Awarded contractor /subcontractor shall be responsible for landscape maintenance services. A detailed site
description is located in Exhibit A. Work areas are awarded in"as is"conditions and contractors/subcontractors are
encouraged to visit each work area for a full assessment.
Services for landscape maintenance may require services weekly, monthly, quarterly, or on an "as needed" basis.
Division determines the schedule to sustain the quality and health of plant materials within the medians and sides of
ROW improved areas.
These services include, but are not limited to, medians and sides ROW mowing; weeding; edging; trimming;
pruning; general site trimming; trash removal; hardscapes pressure washing; blowing, irrigation checks and repairs;
ornamental & turf applications of herbicide, pesticide, fungicide, and growth regulator; mulching; fertilization
applications; tree trimming; palm pruning, palm frond bungee cord restraints; tree and palm re-staking,re-standing;
plant replacements; emergency services; crane services; water truck services; hand watering; sod replacements;
Maintenance of Traffic(MOT); and all other services as they relate to landscape maintenance services.
Goodlette-Frank Road Landscape Maintenance
I. Golden Gate Parkway to Pine Ridge Road
a. Improved medians 1-13
ITB 18-7253 Goodlette-Frank Road Landscape Maintenance
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CACI'
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b. All side right-of-way areas on Goodlette-Frank Road from Golden Gate Pkwy to Pine Ridge
Road.
c. Solana Road,two medians and side ROW mowing.
d. All right-of-way areas indicated in the Spur Road off of Goodlette Road adjacent to Water
Quality Freedom Park
e. Berm planting area at Goodlette Rd and Pine Ridge Road East ROW
2. Pine Ridge Road to Vanderbilt Beach Road includes berm on Hickory Road
a. Improved medians 36-44
b. All side right-of-way areas on Goodlette-Frank Road from Pine Ridge Road to Vanderbilt Beach
Road.
c. Hickory Road berm, one planted berm area and ROW mowing around the berm to be included in
bahia side ROW mowing.
d. All dry and wet retention areas
3. Vanderbilt Beach Road South(Mercato Signal to Goodlette-Frank Road)
a. Improved areas on the southwest portion of Vanderbilt Beach Road between Mercato signal to
Goodlette Road to include both in front and behind wall area into Hickory Road.
b. All dry and wet retention areas
1. Specifications
Contractor or Subcontractor shall be responsible to furnish all labor, supervision, equipment,tools, and materials as
outlined in this solicitation. Current techniques and standards approved by University of Florida, Institute of Food
and Agriculture Services(UF/IFAS)shall be utilized for these services.
Collier County expects the successful bidder to fully comply with all terms of this bid. Every item and schedule is
considered an important element of the bid and must be strictly adhered to.The work covered by this bid consists of
furnishing all labor,equipment,and materials.
1.1 Section I.Routine Basic Landscape Maintenance& Irrigation Services
Specifications for routine services include,but not limited to,median mowing and edging,side of the right-of-
way(ROW)mowing and edging,street cleaning,median weeding,side of the right-of-way weeding,general
site trimming,trash removal,and irrigation system maintenance and repair.At full discretion of the Division,
services may increase or decrease.
1.1.1 Mowing
The number of mowing services may be modified by the Division depending upon conditions or
extenuating circumstances. Mowing includes, but not limited to: swale areas, sod within medians, and sod
on sides of ROW(both sides of the roadway).
a. Prior to mowing, Contractor shall remove palm fronds, horticultural and non-horticultural debris,
leaves, rocks, paper, tree branches and limbs, and various types trash from the turf areas, plant beds,
and hardscapes.
b. Mow in a manner consistent with landscape maintenance industry standards that ensures smooth
surface appearance without scalping or leaving uncut grass.
c. Use alternate mowing practices, patterns, or equipment within narrow turf areas to prevent wheel ruts
or worn areas in the turf.
d. All ROW mowing is from the back of curb or sidewalk to the right-of-way line(in most cases the
wooden or concrete power poles).
e. Mow at the highest recommended height for species in the table below recommended by the
University of Florida's Institute of Food and Agriculture Sciences(UF/IFAS). Do not remove more
than one third(1/3)of the leaf blade at each mowing.
ITB 18-7253 Goodlette-Frank Road Landscape Maintenance
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OCAO
16AZ8
Species Mowing Height(inches) Grass Height Not to Exceed(inches)
Bahiagrass 3.0—4.0 4.5—6.0
St.Augustine 3.5—4.0 5.5—6.0
f. On the same day that Contractor mows,remove grass clippings and debris from hardscapes such as,
but not limited to: sidewalks,streets, driveways,curbs and gutters.
A Remove grass clippings and debris in the vicinity of a storm water inlet or catch basin.
A Do not allow grass clippings or debris to enter into any inlet,catch basin,or body of water.
> Deposit grass clippings into existing turf areas.
g. Mow turfgrass with a mulching type mower eliminating the need to bag and transport grass clippings.
Leaf clippings in the turf area will add nutrients and organic matter back into the lawn.Should bagging
be necessary,the bagged clippings shall be collected and removed at no additional cost to the County.
h. Swale mowing is throughout the entire year.During rainy season conditions,these areas must be
addressed at every service.Water in swales with vegetation and weeds protruding above the water,
reduce the height to 12"above the water line or as directed by the Division.Mowed vegetation should
be directed away from the water and not allowed to remain piled up around the pond.
i. Dry retention mowing is throughout the year,the height of grass must not exceed eighteen inches
(18").Areas holding water restrict mowing to ten feet(10')buffer from the water's edge.Mowed
vegetation should be directed away from the water and not allowed to remain piled up around the
pond.
j. Wet retention areas(ponds)mowing of vegetation within ten feet(10')from the water's edge at the
time of mowing must be greater than 6 inches in height.Mowed vegetation should be directed away
from the water and not allowed to remain piled up around the pond.
k. Turf areas that are water soaked requires a hand walk behind mower,twenty-one inch(21"+1-)
diameter,to prevent wheel ruts in the turf which is caused by heavier,self-propelled,riding mowers.
Damage to the turf caused by the Contractor's equipment shall be repaired immediately following the
service at no additional cost to the County.
I. Turfgrass showing visible signs of heat stress,disease,and irrigation malfunctions must be reported the
Division immediately.
1.1.2 Edging
Mechanical turf edging shall be done with each mowing service or as directed by the Division. No
herbicides are authorized for edging.
a. Metal blade edging is not permitted along plant bed and turf edges where an underground irrigation
system is present.
b. Mechanical metal blade edging is permitted along back of curbs.
c. Grass root runners extending into the mulched,concrete,asphalt,and brick paved areas shall be cut
and removed with the edging service.
d. Edging is required in all turf areas such as,but not limited to:sprinkler heads,valve boxes,timer
pedestals,posts,utility service boxes,shrubs,sign posts,manholes,guardrails,along sidewalk edges,
back of concrete curbs,around plant beds,street light bases, headwalls,and trees.
e. Edging debris on streets,sidewalks,or other areas shall be removed the same day as the service,
including but not limited to:sidewalks,curbing,gutters including a four foot(4')area from the face of
the curb and sidewalk.No clippings or other debris shall be blown into or deposited onto adjacent
property or accumulated in ROW areas.
f. Edging with herbicides is not authorized,and if Contractor used them,they will be responsible to bring
the site back to full restoration at their expense.
ITB 18-7253 Goodlette-Frank Road Landscape Maintenance
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1.1.3 Weeding
Weeding of all areas within the medians and side of ROW to include,but not limited to:plant beds,
sidewalks(asphalt,concrete or paver),guardrail bases,tree grates,curb joints,and mulched areas are
performed weekly or as necessary,to provide a weed free and a visually well maintained area. Service
requires contractor to remove all weeds manually by hand or chemical treatment. If chemicals are used
they shall be Round Up or an approved equivalent with blue tracker.Contractor must remove all weeds
using the appropriate method. If weeding is incomplete invoice will be rejected for this line item,and
deductions for non-performance may apply.
1.1.4 General Site Trimming
Contractor shall disinfect pruning tools prior to performing services to prevent disease transmission.
Pruning is on a weekly basis,"as needed,"or at the Division's discretion for plant foliage below ten feet
(10'). Notify Division Landscape Supervisor via email within twenty-four(24)hours of any dying trees,
shrubs,and plant materials.
a. Regular service includes trimming plant foliage for heights below ten feet(10');including but not
limited to:groundcovers,shrubs,canopy trees(except Magnolias)and palms. Also,removal of water
sprouts,suckers,dead or diseased foliage,and branches.
b. Groundcovers must be maintained eighteen inches(18")from the curb.
c. Trim plants eighteen inches(18")from the irrigation heads to maintain uniform irrigation distribution
patterns.
d. Maintain vehicular sight line visibility at maximum requirements of eighteen through twenty-four
inches(18"—24")measured within the travel lane;trim them in relation to the plant material shape or
form.
e. Corrective pruning services performed to keep the natural shape and characteristics of the species.
f. Prune groundcovers and shrubs to eighteen inches(18")in height by October 1'each year prior to
cooler temperatures,to ensure blooming plants are at the proper elevation during the heavy traffic
season.
g. Groundcovers and shrubs maintain to a thirty-six inch(36")maximum height or as designated by the
Division.
h. Prune selectively to improve the plant structure health and to enhance fruiting,flowering,or
appearance.
i. Shrub pruning should be done consistently throughout each median for all shrub types,so the
landscape appearance has continuity throughout that median.
j. Shrubs within the turn lanes maintain to twenty-four(24")measured from the travel lane.
k. Bougainvilleas and Green Island Ficus maintain to twenty-four inches(24")throughout the year.
I. Asian Jasmine and Perennial Peanut are to be top sheered with side edging/sheering.
m. Prune ornamental grasses once a year,only after the blooming season,at the plant base to remove old
growth.Do not cut grasses in a flat top method. Varieties include,but are not limited to: Fountain,
Muhly,Florida Gama,and Fakahatchee.
n. Do not prune Liriope muscari without Division approval and guidance.
o. Remove old leaves and dead flowering growth on the Blueberry Flax,Agapanthus,Bird of Paradise,
Iris,and other similar varieties.
p. Tree canopies over pathways or sidewalks,maintain at a minimum height of ten feet(10').
q. Shrubs and groundcovers adjacent to pathways or sidewalks prune to maintain a one foot(1')
clearance from the edge of the pathway.It is recommended that adjacent shrubs and groundcovers are
maintained at an angle or rounded away from the pathway.
r. Groundcovers require minimal pruning.Groundcovers are not allowed to grow over curbs or onto
paved areas.
s. Landscaping requires an esthetically clean appearance,so remove pruning and trimming debris
immediately following the service.
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1.1.5 Street Cleaning
Sidewalks,curbs,and gutters,including a four feet(4')area from the face of gutters,curbs,turn lanes,
medians,and sidewalks must be cleaned immediately following each service to prevent accumulation of
debris,and to keep areas neatly maintained with safe conditions.
a. No debris shall be blown or deposited on adjacent property,accumulated on right-of-way areas,or
blown into roadways or travel lanes.
b. Payment for this item is dependent upon no clippings on sidewalks,curbs,gutters,or roadways.Where
plant material and mulch exists there should be no debris on the curbs,sidewalks,or gutters.
1.1.6 Trash Removal
At each service, site areas require removal of trash or debris including,but not be limited to:paper,bottles,
cans, trash,horticultural and non-horticultural debris, leaves, rocks, tree branches and limbs, and various
types other trash from the turf areas,plant beds,and hardscapes.
a. Trash and debris disposal must be at a landfill or disposal site.Disposal fees,tipping,or charges are to
be included in the bid schedule unit price.
b. In order to receive payment,trash must be removed from the medians,within planting beds,sidewalks,
and side ROW areas.
1.1.7 Irrigation System Maintenance&Repair
Contractor is authorized to subcontract irrigation services;however,the right to subcontract does not
relieve Contractor from responsibility or liability assumed under contract. Contractor shall remain liable
for work performance by subcontractor,and ensures subcontractor completes the work and meets timelines
requested by Division Representative per contract documents. Satisfactory performance is a requirement of
contract by contractor/subcontractor;unsatisfactory work may cause deductions for non-performance.
Work consists of weekly irrigation systems visual inspections to determine if systems are functioning
normally,but may change at the Division's discretion. Work areas must be completed before moving to
the next roadway area.Any minor repairs discovered during the weekly services must be repaired
immediately.Minor repairs consists of,but not limited to, cuts,lateral/funny leaking pipes,replacing
irrigation heads,clogged heads,damaged pipes,and flooded areas. Any damaged caused by the
Contractor's or subcontractor's personnel while performing services shall be repaired immediately at no
cost to the County.
1.1.7.1. Valves
Valves can be operated manually at the valve box,and/or the surge board toggle,or at the
controller.The operation switch must be returned to the"automatic"position following service.
Failure to do so may create hazardous road conditions because of uncontrolled irrigation water
running outside of the programmed schedule area. At Division's discretion,they may change the
operating procedure so valves turn on virtually using a laptop or Smart device.
1.1.7.1.1.Automatic Control Valve assemblies and Quick Coupling Valves service requirements:
a. Open zone control valve assemblies'boxes and inspect valves for leaks and proper
settings.
b. Clean valve boxes ensuring they are clean and free of debris,leaves,and mulch.
c. Quick coupling boxes shall be checked ensuring they are free of debris and foreign
objects.
d. Keep grass and mulch out of valve boxes.
e. Valve boxes in sod areas to be kept at sod level.
f. Valve boxes in plant beds to be kept two inches(2")above finished mulch level,and
any encroaching vegetation shall be trimmed to ensure valve boxes are accessible.
Upon approval,County will supply the valve boxes to reach the specified height.
ITB 18-7253 Goodlette-Frank Road Landscape Maintenance
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1.1.7.2. Minor Repairs
Field repairs not completed in the same day must continue the next day. Each day repairs are
incomplete;contractor/subcontractor must notify Division Representative and provide them with
the work status.Division shall supply irrigation parts requested by contractor/subcontractor,and if
parts are unavailable at the Division's warehouse,they shall notify Division Representative so
they can record those parts and work areas affected. Division Representative may authorize
contractor/subcontractor to move to the next roadway. Contractor/subcontractor is responsible to
return damaged and replacement parts to Division's warehouse located at 4800 Davis Blvd,
Naples,FL;Monday—Friday,from 8:00 a.m.—3:30 p.m. Failure to return parts as required for
Division warehouse accountability, may cause contractor/subcontractor to pay parts costs.
1.1.7.2.1.Minor repairs include,but not limited to:replacement of heads,decoders,nozzles,
solenoids,installation or replacement o f risers,repairs of lateral PVC pipe or funny pipe
breaks,and clear any restricted sprinkler lines.
a. Clear obstructions from or around irrigation heads that prohibit them from being able
to rise to their full extent(i.e. sod runners,plant material,grass).
b. Review system and repair any blown-off heads,broken lines,or leaks around heads
or valves.
c. Clean and adjust sprinkler heads and nozzles to ensure that landscaped areas receive
one hundred percent(100%)irrigation coverage and heads are not spraying onto
roadways or walkways. If the irrigation heads are obstructed by the planting beds,it
is the responsibility of the contractor to trim the plant material back to ensure that an
18"separation is always maintained.
d. If a longer nozzle is required contractor shall change nozzle using County supply
parts.
e. Replace defective and/or broken heads or nozzles,install or replace defective and/or
broken risers and repair minor breaks or restricted sprinkler lines.
f. Inspect,clean,and replace,if necessary,screen/filters within the sprinkler heads.
g. Minor repairs include replacement of heads,bubblers,nozzles,decoders,and
solenoids;installation or replacement of risers;repair of minor/lateral PVC piping
breaks or subsurface piping or restricted sprinkler lines,replacement of damaged
valve boxes/lids, necessary for proper and safe operation of the systems.
h. Flag problems and provide written record to the Road Maintenance Irrigation
Supervisor. Unit price includes flags,primer,and glue.
1.1.7.3.Contractor/Subcontractor Responsibility
Contractor/subcontractor has the sole responsibility to notify Division Representative of irrigation
problems or additional irrigation maintenance needs they discover during weekly checks. It's their
responsibility to ensure that the plant material is flourishing and does not suffer from insufficient
irrigation. They must correct any minor irrigation issues. When a major issue is discovered,they
must bring it to the Division Representative's attention immediately. Contractor/subcontractor
may suffer damages for failure to notify Division.
1.1.7.4. Irrigation Crew Size and Communication Device
Contractor/subcontractor irrigation service crew shall consist of two(2)on-site personnel. Crew
shall have field communication devices while performing services,so Division Representatives
may contact them in the field. Additionally,a laptop or Smart device will be required for virtual
connection to the irrigation system.
1.1.7.5. Irrigation Crew Scheduled Work
Segment work shall be completed in one(1)visit;if necessary,a consecutive day visit may
follow. The purpose is to have the entire segments under contract completed at the same time.
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1.1.7.6. Irrigation General Maintenance Report Sheets(GMRS)
Contractor/subcontractor must complete one(1)GMRS sheet per controller. It must be completed
in its entirety identifying the controller that was inspected;G MRS must be emailed to Division
Landscape and Irrigation Supervisors no later than 6:30 a.m.the next day to complete final
inspections. Contractor/subcontractor must be compliant as written so Division inspections are
scheduled confirming work was completed. Failure to comply with these directives may result in
invoice rejection for non-payment or non-performance deductions.
1.1.7.7. Contractor's Schedule
Email work schedules to Division's Landscape&Irrigation Supervisors by Monday at 6:30 a.m.
Schedules must list crew member names,service dates,times,and locations. Irrigation services
are weekly;however,dependent upon various situations that may occur,the schedule may be
decreased or increased at the Division's discretion.
a. Work schedules are Monday through Friday,when County offices are open.
b. Any work schedule changes require notification via email to Division Supervisors and
Inspector. This is a mandatory requirement to be compliant with the contract.
1.2 Section II.Site Specific Maintenance Functions
Contractor/subcontractor responsible in furnishing labor, supervision, equipment,tools, materials, and MOT as
outlined in this solicitation. Use current techniques and standards approved by University of Florida, Institute
of Food and Agriculture Services (UF/IFAS) and the International Society of Arboriculture (ISA) for these
services.
a. Must have knowledge and experience in hard wood canopy,palm pruning,fertilization,supports systems,
and other aspects of tree care with the ability to recognize,diagnose and report tree defects caused by pest,
tree and/or root structure,and diseases.
b. Must adhere to ANSI accredited Standards A300 policies and standards,current edition,
c. Florida Certified Arborist on staff to supervise and direct field personnel to ensure that work is completed
per specifications to include,but not limited to,palm and tree maintenance services,tree and palm planting
and staking,stump and root grinding.
d. ISA Best Management Practices
e. Seven main objectives for pruning services are: 1)reduce the risk of failure; 2)provide clearance;3)
reduce shade and wind resistance;4)maintain health;5)influence flower and/or fruit production;6)
improve views;and 7)improve aesthetics.
1.2.1.Tree and Palm Maintenance is divided into four(4)categories: 1.Basic Tree Pruning;2. Structural Tree
Pruning;3.Palm Pruning;4.Stump and Root Grinding.
1.2.1.1. Category 1. Basic Tree Pruning
In accordance with ISA Best Management Practices,this category is divided into four(4)
primary pruning methods which include:a.Cleaning,b.Thinning,c.Raising,and d.
Reducing.
a. Cleaning
Cleaning trees is the selective removal of dead,diseased,cracked,stubbed,hanging,and
broken branches.This service can be performed on trees of any age,but is most common
on middle-aged and mature trees. This is the preferred method for mature trees because it
does not remove live branches unnecessarily.The removal location of branches requires
review and approval with Division's Landscape Supervisor.
b. Thinning
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Pruning is the selective removal of small live branches to reduce crown density.Proper
thinning retains the crown shape and size and should provide an even distribution of
foliage throughout the crown.
i. Thinning includes removing dead or broken limbs one inch(1")in diameter or larger;
if two(2)limbs are crowning or touching each other,shorten or remove one of them;
originate within twelve inches(12")of each other on the trunk,shorten or remove one
of them.
ii. Use directional pruning so future growth is directed away from the roadway,
sidewalk,building,street lights,or possible obstruction.
iii. Thinning increases the sunlight penetration and air movement throughout the crown
and with increased light and air stimulate,it aids in maintaining interior foliage.
iv. No excessive branch removal on the lower two-thirds(2/3)of a branch or stem(lion
tailing). This may cause adverse affects on the tree and is not an acceptable practice.
v. Thinning crown requires approval by Division Landscape Supervisor,and the
percentage of foliage must be specified. The removal percentage is between ten—
fifteen percent(10%-15%)percent,and should not exceed 25 percent(25%)of the
foliage when using pruning to thin methods.
c. Raising
Pruning to raise,elevate,or lift tree canopy by selective removal of branches to provide
vertical clearance,
i. Crown raising shortens or removes lower branches of a tree to provide clearance for
buildings,signs, vehicles,pedestrians,and vistas. Live crown to clear trunk ratio
should be no less than 50 percent when raising is completed.
ii. Structural pruning should be considered with raising according to ANSI standards.
When raising,the desired clearance should be specified by Division Landscape
Supervisor.
iii. Branches over paved areas should be shortened or removed to allow approximately
ten foot(10')over sidewalks,sixteen feet(16')over travel lanes, or clearances
specified by Division Landscape Supervisor.
iv. Over landscape areas and sidewalks, limbs should be shortened or removed to allow
for pedestrian and utility use.
v. Trees within planting beds,an eight foot(8')clearance is required or as directed by
the Division Landscape Supervisor.
vi. Shortening of branching is the desired method of attaining adequate clearance.
vii. When pruning is completed,approximately one-half(1/3)of the foliage should
originate from branches on the lower two-thirds(2/3)of each tree.
d. Reducing
Pruning to reduce is the selective removal of branches and stems to decrease the height
and/or spread of a tree or shrub.
i. This type of pruning is done to minimize the risk of failure,to reduce height or
spread,for utility line clearance,to clear vegetation from buildings,or structures,or
to improve the appearance of the plant.Portions of the crown,such as individual
limbs,can be red uced to balance the canopy,provide clearance,or reduce the
likelihood of breakage on limbs with defects.Occasionally,the entire crown is
reduced.
ii. Reducing or thinning should be considered if cabling would be performed.Crown
reduction should be accomplished with reduction cuts,not heading cuts.
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1.2.1.2. Category 2. Structural Tree Pruning
Structural tree pruning is the removal of live branches and stems to influence orientation,
spacing,growth rate,strength of attachment,and ultimate size of branches and stems.
The removal percentage is between 25—50 percent depending on the tree type.
Structural pruning includes basic tree pruning techniques listed below.
Note: Refer to Best Management Practices"Tree Pruning"(Revised 2008)Companion
Publication to ANSI A300 Part I:Tree,Shrub,and Other Woody Plant Maintenance-
Standard Practices, Pruning:page 12 Figure 7."Structural Pruning of a Small Tree"and
Figure 8."Structural Pruning to be done to ensure more sustainable growth patterns."
a. It is used on young and medium aged trees to help engineer a sustainable trunk and
branch arrangement.Pruning large-maturing trees such as oaks reduces certain
defects and spaces main branching along one dominant trunk.
b. One goal is to reduce the number of trunks so that a tree has a dominant leader
extending well up into the crown creating a strong crown and durable form.
c. Subordination can reduce branches,so they remain smaller than about half the trunk
diameter,which helps prevent structural failure later.The subordinate or co-
dominant stems are removed with structural pruning.
d. Primary objective in subordination(shortening using a drop-crotch cut)is the
removal of one side of a codominant leader.
i. Branches,trunks,or leaders not considered the main leader,two inch(2")
diameter or as determined by the Project Manager or designee should be
subordinated or removed.
ii. The main leader shall not be subordinated or removed.Codominant leaders are
considered to be two or more branches,trunks,or leaders of approximately the
same size,originating in close proximity to one another.
iii. If there is no stem considerably larger than others,then this would be
appropriate to subordinate all but one of them.Division Landscape Supervisor
approval where there is an included bark as part of the condition,preference
should be given to the removal of one side.
1.2.1.3. Category 3. Palm Pruning
Remove fronds,flowers, fruit,stems,or loose petioles that may create hazardous
conditions. Palms may be pruned for aesthetic reasons to eliminate sprouts and stems or
dead fronds and seed pods.
a. Live healthy fronds should not be removed.If they must be removed avoid removing
those that initiate above horizontal.Fronds removed should be severed close to the
petiole base without damaging living trunk tissue.
b. Only those fronds with petiole drooping below horizontal 9:00-3:00 position should
be removed. Remove seed pods including those originating among remaining
fronds.When removing fronds and seedpods,care should be taken so those frond
that are to remain are not nicked or wounded.
c. Climbing spikes shall not be used to climb palms for pruning.
1.2.1.4. Category 4. Stump and Root Grinding
Contractor must have technical knowledge,ability,and experience in grinding of stumps
and roots to remove the root system and stump.
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1.2.1.5. Root Management
Must possess a thorough knowledge and experience in root management,to include but
not limited to air spade,structural pruning,diagnosis,and root management program.
1.2.1.6. Palm Management
Contractor shall have knowledge and ability to treat palm diseases through drenches,
foliar sprays,injection methods,and provide a fertilization program for palms.
1.2.1.7. Tree Relocation
Periodically,the County must relocate palms and trees within Collier County limits.
Contractor must have the knowledge and ability to root prune the tree(s)before
relocation. In most cases,Maintenance of Traffic(MOT)will be required in order to
perform this work safely. Most in depth information will be provided at the time that
services are needed.
1.2.2. Fertilization
Follow UF/IFAS guidelines for turfgrass fertilization.Contractor/subcontractor must have valid licenses
issued by Florida Department of Agriculture and Consumer Services for Limited Urban Commercial
Fertilizer Applicator Certification(FDACS LUFAC).
a. Provide fertilization services four(4)times a year in March,June,September,and December. Only
twice(2)a year if using six(6)month application rate.
b. Contractor shall ensure that fertilization scheduling does not exceed the fertilizer label rate prescribed
and complies with state and local ordinances.It is important to note that local fertilizer regulations may
prohibit the use of nitrogen fertilizers during the summer months.
c. Division Representative may request additional fertilizer applications at any time.
d. Applied at a rate of 1.5 lbs.per 100 square feet.
e. Broadcasted throughout the median planting beds and turf areas.
f. All tree pit areas should be fertilized evenly.
g. No fertilizer ring around trees under any circumstances.If a ring is formed,contractor/subcontractor is
required to return to the site and spread the fertilizer correcting the situation at their expense. This may
include contractor/subcontractor purchasing additional fertilizer because applied fertilizer may not be
able to spread.
h. Fertilizer is purchased by Collier County under an Annual Contract and coordinated with the
Contractor for delivery purposes.
i. Immediately remove fertilizers from curbs and sidewalk areas to avoid staining.
1.2.2.1. Fertilization Applications
Contractor/subcontractor shall use deflector shields on all application equipment to minimize
inadvertent application of fertilizer on non-plant areas.Contractor shall blow,sweep,or wash
back into the landscape any fertilizer deposited on paved or impervious surfaces.
a. Use"Ring of Responsibility"around or along the shoreline of canals,lakes,or
waterways.
b. Ensure fertilizers and other lawn chemicals do not come into direct contact with the
water.
c. Apply fertilizer only when plants are actively growing.
d. Clean up spilled fertilizer materials immediately as per University of Florida IFAS
recommendations.
e. Store nitrate-based fertilizers separately from solvents,fuels,and pesticides,because
nitrate fertilizers are oxidants and can accelerate a fire.
f. After fertilizing(other than when watering restrictions apply),irrigate with at least a
quarter inch(1/4")of water following fertilization to avoid the loss of nitrogen and
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increase uptake efficiency.If water restrictions apply,contractor may irrigate as
permitted but no more than one half inch(1/2")following fertilization.
g. Do not exceed the annual nitrogen recommendations in the Fertilizer Guidelines for
Established Turfgrass Lawns in Three Regions of Florida as provided on the label.
1.2.2.2. Bed,Tree,Shrub,Palm,Flower,Groundcover Fertilization
If landscape plants show nutrient deficient symptoms,the Division Landscape Supervisor
shall be notified within forty-eight(48)hours for appropriate action and approval to treat
the materials to maintain plant health.
a. Broadcast fertilizer uniformly over all the landscaped areas,and consider root
location,fertilization objectives,and plant species when applying fertilizer.
b. In areas where tree or shrub fertilization zones overlap with lawn fertilization zones
contractor shall fertilize one or the other of the plant types,but not both.
1.2.2.3. Palm Fertilization
Palms have different nutritional requirements from other landscape plants.They suffer
quickly and conspicuously from inadequate mineral nutrition,whether due to insufficient
or incorrect fertilization.Division's Landscape Supervisor will provide the fertilization
schedule.
Note: Fertilize palms with a granular slow-release fertilizer three to four times per year.
An acceptable formulation is 8-0-12-4(N,P,K,Mg plus micro-elements).
1.2.2.4. Turf Fertilization
Notify Division Landscape Supervisor of any plant or turfgrass nutrient deficiency
symptoms and provide the recommended measures for correction.
a. Treat deficiencies of specific nutrients with applications of the lacking nutrient in
accordance with University of Florida IFAS recommendations until deficiencies are
corrected,or as directed from Division Landscape Supervisor. Must have prior
approval.
b. The number of applications of fertilizer depends on the type of plant material.Apply
the minimal amount of fertilizer needed,or as directed from Division Landscape
Supervisor.
c. Adjust fertilizer rates according to health,maturity,and desired growth patterns.
1.2.2.5. Fertilization for Establishment
During the establishment phase for shrubs,trees, and ground covers,fertilize landscape plants
with a slow-release fertilizer as per University of Florida IFAS recommendations. Shrubs and
groundcovers shall have the fertilizer blown or fan raked off following the broadcast
application.Immediately after the fertilizer is applied,the areas shall be watered.
1.2.3. Pest Control
It is required that the contractor/subcontractor performing services have the following licenses and
certifications: State of Florida Pesticide License,State of Florida Certified Pest Control Operator,
and Collier County Pest Control License.
Pest Control Firm shall make on-site inspections and provide written reports to the Division
Landscape Supervisor monthly.
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1.2.3.1.Contractor shall provide an overall written pest and spray program that shall incorporate ant
control and shall meet or exceed the following minimum standards:
a. Describe procedures,methods and techniques that will enhance the environment.
b. Provide the maximum protection for the health,safety and welfare of the public and
environment.
c. Provide MSDS Sheets for chemicals upon request.
d. Provide signage where applicable.
1.2.3.2.Contractor shall make on-site inspections and provide written reports to Division's Landscape
Supervisor.
1.2.3.3.Methods of Application
One hundred percent(100%)coverage and penetration shall be provided.Insecticides and
Fungicides shall be applied at the proper pressure to provide maximum coverage.
a. Insecticides should be alternated from time to time to prevent an insect resistance to the
application.
b. Herbicides used in turf areas shall be applied at the proper pressure.
c. Turf herbicides shall not be applied when the daily temperature exceeds eighty-five(85)
degrees.
d. Spreader sticker(Nu-Film 17 or equal)shall be incorporated in all spraying of
groundcovers,shrubs,trees,palms,and turf areas when recommended by the label.
e. Spray applications shall be applied during times of"No-Wind" conditions.
f. No trucks or tractors with bar type tires or a gross weight greater than three thousand
(3,000)pounds will be allowed within or on the median areas.
g. At time of application,provide and place,traffic control meeting Florida Department of
Transportation,M.U.T.C.D and Indexes and the County MOT.
h. All spray applications shall contain a wetting agent within the mix when recommended by
the label or the Division Landscape Supervisor.
i. The pH of water used in mix must be adjusted to meet pesticides manufacture
recommendation and water pH and method must be documented and provided to the
Division Landscape Supervisor.
1.2.3.4.Rate of Application
All chemicals shall be applied at the rates recommended on the manufacturer's labels.
1.2.3.5.Materials List
All insecticides,fungicides and herbicides chemicals to be used on turf areas and on plant
materials shall be submitted in writing to Division Landscape Supervisor for review and
approval. All chemicals used shall be approved for use by the Environmental Protection
Agency for its intended use and area of use.
1.2.3.6.Application Schedule
Division's Landscape Supervisor shall provide approval before applications occur. Contractor
/subcontractor that apply chemicals without schedules and prior approval may have invoices
rejected by the Division and services not paid.
1.2.3.6.1.Turf Areas: Insecticides&Fungicides-Applications on an as needed basis; Herbicides-
Application on an as needed basis,Post-emergent in November,January and March or
on an as needed basis with approval.
1.2.3.6.2.Groundcovers,Shrubs and Trees:Insecticides&Fungicides-Applications on an as
needed basis with approval
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1.2,3.6.3.Bed Areas:Herbicides—Applications on an as needed basis,Pre-emergent in February
and September,Post-emergent in November,January and March or on an as needed
basis,prior approval by the Division's Landscape Supervisor.
1.2.3.6.4.Ornamental &Turf Spraying
Overall Ornamental&Turf Spraying of plants,shrubs,and grassed areas within areas
included in the contract.
a. Applications on shrubs and groundcovers shall have the fertilizer blown or fan
raked off following the broadcast application.Immediately after the fertilizer is
applied,the areas shall be watered.
b. Applications shall be made to turf the day following irrigation or a rain event when
grass blades are dry.In areas where applicable,immediately after the fertilizer is
applied,the sprinklers shall be activated to provide 1/4" of water to the soil's
surface and to dissolve water-soluble particles.
c. In areas where applicable,immediately after the fertilizer is applied,the sprinklers
shall be activated for thirty(30)minutes to bring organic fertilizers to the soil's
surface and to dissolve water-soluble particles.
d. After watering,controls shall be returned to automatic mode.
e. Remove fertilizers from curbs and sidewalks to avoid staining.
1.2.4. Pests Management
Contractor shall use pesticide applications in accordance with the rules and regulations governing use of
pesticides in Florida,and follow all provisions of Florida Statutes.
Contractor Responsibilities
a. Use Integrated Pest Management(I.P.M.)principles and methods.
b. Use a pest-control strategy only when the pest is causing damage or is expected to cause additional
damage than can be reasonably and economically tolerated.
c. Implement a control strategy that reduces the pest numbers to an acceptable level while minimizing harm
to non-targeted organisms.
d. Post appropriate application signs with each treatment.
e. Keep records of pest problems identified and control treatment applied.
f. Record in the records whether the"corrective actions"actually reduced or prevented pest populations,
were economical,and minimized risks.
g. Provide a copy of the records to Division.
h. Refer to past corrective actions when making similar decisions in the future.
i. Dispose of used containers in compliance with label directions to prevent water contamination.
j. Follow current University of Florida IFAS pest management recommendations as per IFASPublication
ENY-ENY-298,Landscape Integrated Pest Management,at http://edis.ifas.ufl.edu/in109.
1.2.4.1.Pest and Spray Program
Pest Control Firm shall provide an overall written pest and spray program that shall incorporate
ant and rodent control and shall meet or exceed the following minimum standards:
a. Describe procedures,methods and techniques that will enhance the environment.
b. Provide the maximum protection for the health,safety and welfare of the public and
environment.
c. List of all chemicals.
d. List application methods.
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1.2.4.2.Documentation
Records must be kept of all pesticide applications.Documentation shall include but not limited
to:date and time of application,weather conditions at time of application,chemical applied and
name of applicator.This shall be included with the monthly invoice for payment.
Note: Failure to submit pesticide documentation may deem invoice rejection and non-payment
for applications.
1.2.4.3.Turf Areas
Insecticides&Fungicides-Applications on an as needed basis,with prior approval by the
Division Landscape Supervisor. Once approved and sprayed,contractor/subcontractor must
submit documentation that states: 1.Date and time of application,2. Weather conditions at
time of application,3.Chemical applied,quantity,4.Applicator name.
a. Herbicides—Applications on an as needed basis with prior approval by the Division
Landscape Supervisor,to include:
1. Pre-emergent are to be applied in February and September
2. Post-emergent are to be applied in November,January,and March.
b. Insecticides&Fungicides-Applications on an as needed basis,with pre-approval by the
Division's Landscape Supervisor.
c. Groundcover Bed Areas:For example,Lantana,Asiatic jasmine,any perennial or ground
cover bed areas that are more prone to being infested by weeds.
1.2.5. Weed management
Contractor shall use IPM methods to reduce weeds in turf area.If significant and continuing weed problems
occur,Contractor shall notify Division Landscape Supervisor and request authorization for use of a pre-
emergence herbicide.
After Division Landscape Supervisor authorizes use of the herbicide,contractor shall apply the herbicide
per label instructions and in accordance with local and state ordinances.
a. Optimal insect pest control is most likely achieved in landscapes following IFAS recommended
cultural practices to promote healthy plants and conserve natural biological control organisms.
b. Contractor shall use IPM practices to manage insects i n the landscape, which include:
1. Proper insect identification
2. Active monitoring for insect activity and abundance
3. Utilizing mechanical and cultural practices first,when available
4. Preserving natural,biological control organisms
5. Spot-treating insect pest-infested areas when possible,rather than cover spraying the
landscape
c. When possible,contractor shall use selective,reduced-risk insecticides rather than broad-spectrum,
non-selective products.This conserves natural predators and parasitoids in the landscape that are
attacking other plant pests.
d. Contractor shall treat fire-ant mounds individually as they occur with bait formulas. Place fresh bait
surrounding the mound without disturbing the mound itself
e. Contractor must broadcast baiting in the beginning of spring and broadcast treatment in recreation and
common areas only as needed.
f. As needed,the contractor shall treat sap-feeding pests like southern chinch bug,mealybugs,and scale
insects using systemic or translaminar products that get into plant material to be ingested by the insect.
g. Contractor shall utilize up-to-date UF/IFAS management recommendations for specific landscape
insect pests.
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1.2.6. Plant Disease
Correct cultural practices are the key to control of plant diseases,especially proper irrigation.Root rots and
foliar leaf spots in turfgrass and plant beds often occur when excessive moisture is present for extended
periods.Contractor/subcontractor shall notify Division Landscape Supervisor of any outbreaks that occur
and may recommend reducing the frequency of irrigation.If disease is significant and persistent,contractor
/subcontractor may apply a fungicide that is approved by Division Landscape Supervisor.
1.2.7. Crew Size and Man Hours
Contractor shall provide with each site visit a minimum of at least a two(2)personnel work crew.
1.2.8. Growth Regulator
Trimtect®or Equivalent to be used for Shrubs,Groundcovers,and Bedding Plants. Follow manufacturer's
recommendations for application and amount of water needed.
1.2.8.1.Application Timing:
a. Natural Appearance:Apply when shrubs reaches desired appearance.Slow growth will start 2
weeks later.
b. Manicured Look:Prune back shrub,allow re-growth then tip back.Apply Growth Regulator.
c. Sheared Look:Dormant Shrub Trimming:Apply Growth Regulator just after bud break and
leaf expansion. Growing Season Shearing: Shear shrub to formal look.Apply Growth
Regulator within one week after trimming.
1.2.8.2. Foliar Application:
a. Apply to dry foliage,just after bud break and leaf expansion during the growing season.
b. Before applying Growth Regulator,remove any dead leaves,trash,and any other debris that
could prohibit spray.
c. Apply within 1-2 weeks after pruning for best results.
d. Apply as a spray-to-drip application,ensuring the foliage,canopy,and all woody stems are
thoroughly covered.
e. Completely spray the entire plant.
f. Avoid application if rain is imminent.
g. Spray to drip on leaves,green twigs and shoots.
1.2.9. Chemical Records Documentation
Records of all applications shall be kept according to state or federal regulations.According to the
Department of Environmental Protection,the Records may include,but are not limited to,the following
information:
a. Application date and time
b. Applicator's name
c. Personnel that is directing or authorizing the application
d. Application weather conditions at the time of application
e. Target pest
f Chemical used(trade name,active ingredient,amount of formulation,amount of water)
g. Adjuvant/surfactant and amount applied,if used
h. Area treated(acres or square feet)and location
i. Quantity of pesticide used
j. Application equipment
k. Any Additional remarks,such as the severity of the infestation or life stage of the pest
I. Follow-up date to check the effectiveness of the application.
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1.2.10. Pressure Cleaning
Division Landscape Supervisor shall request services for pressure cleaning hardscapes such as bricks,
curbing,pavers,sidewalks,and paved areas to remove tire marks and other deposited dirt. No work shall
start unless requested by Division. Any hardscapes damage discovered by contractor while providing
services,they shall immediately notify Division's Landscape Supervisor. Unit price is lump sum
inclusive of all costs to complete the work.
a. Sealing of paving areas may be at the direction of the Division's Supervisor on a time and material
basis.
b. Pressure cleaning equipment must have adequate power to remove pavement markings without
destabilizing the pavers.Contractor may be required to re-sand paver joints, if destabilized.
c. Upon finding damage to the brick curbing or paving,immediate notification to the Division's
Supervisor is required. Following the notification,and with approval from the Division's
Supervisor,the contractor shall clean-up debris if present,and/or flag off the areas with protective
barriers and/or high visibility hazard tape.An hourly labor rate shall apply all inclusive of
equipment, materials,and disposal fees.
d. It is at the Division Landscape Supervisor's discretion to utilize the contractor,use in-house labor,or
quote work for the removal,replacement,and/or repairing of brick curbing and pavers.
1.3. Section III.Additional Services
1.3.1. Plant Materials&Services
Plant materials replacements and services unit price shall include:
a. Provide Florida Grades and Standards#1 plant material,deliver,and labor to install.
b. Installation of 2 bubblers for trees and palms
c. Staking,if needed,includes labor and staking materials
d. County specialty mulch and labor to install two inches(2") in replacement area(s).
e. Hand watering or water truck when irrigation is non-functional or if it does not exist.
f. Hand watering at planting for stabilization
g. A written watering schedule recommendation of installed materials through establishment that
includes the irrigation controller and zone number.
h. Modify existing irrigation for materials installed,and adjust for 100%water coverage.
i. Existing plant material and debris removal,hauling,disposal,and disposal fees.
j. Provide one(1)year warranty on materials.
k. Maintenance of Traffic(MOT)and mobilization.
1.3.2. Landscape Personnel Labor Hours
Line items shall be used for miscellaneous landscape maintenance work as directed by the Division's
Landscape Supervisor.
1.3.3. Irrigation Personnel Labor Hours&Irrigation Equipment
Line items shall be used for major repairs as outline below or other irrigation work as directed by the
Division's Irrigation Supervisor.
a. Major irrigation repairs may include,but not limited to: Valve cleaning and repairs,controllers,
electrical wiring,and main lines.
b. Major repairs are more extensive work and they are not included in weekly irrigation services.
c. Major repairs line items include Irrigation Supervisor hourly rate, Irrigation Technician hourly
rate, and Irrigation Equipment usage rate.
d. Irrigation Equipment hourly usage rate shall only be invoiced when the equipment is being
used during the course of work.
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1.3.4. Mulch
Division may requests contractor supplied mulch with labor to install or labor only to install County
supplied mulch.Division reserves the right to utilize other contracts for these services.
Forestry Resources is the supplier for this organic Premium Grade A mulch,that is color enhanced,
and named"Collier County Brown or Old Florida Blend Mulch"(Formula:40 Rojo,7 lb, 100%
Pine). An approved equal may be bid that meets or exceeds the specifications;a sample must be
submitted for color verification and consistency along with specification documentation.
a. 100%Pine from commercial logging or harvesting derived of recycled materials such as land
clearing. It must contain only natural wood fibers,contaminate free,and cured in order to
eliminate seed germination of invasive plants or weeds.
b. Shredded to a size no larger than three and one-half inches(3-1/2"),and not too thin that it
degrades rapidly.
c. Use organic mulch in areas where there is no mulch or new planting requires four inches(4")of
non-compacted or unsettled depth that is measured from the existing soil grade.Before mulch
placement,remove all weeds and rake level to establish the correct finished grade.
d. Non-organic mulch such as,but not limited to,washed shell or gravel place in landscape areas so
there is a three inch(3")non-compacted depth.Re-mulch or top dress non-organic mulch areas
to ensure a three inch(3")depth is maintained.
e. Re-mulching of plant beds and individual plant mulch rings applications shall have a two inch
(2")non-compacted mulch layer applied once a year during the months of March or April and
November or December.
f. Leave two inches(2") of space between mulch and the trunks of plants.
g. Leave twelve inches(12")to eighteen inches(18")of space from tree trunks.
h. Apply new mulch in a level profile consistent with pre-existing grades,so that the final depth of
both existing and new layers will be a minimum of two inches(2")but will not exceed 3 inches
(3").
i. Do not apply new mulch material against trunks or plant stems;taper down to the soil at those
locations.
j. Locations where the existing mulch bed is in contact with paved surfaces(i.e.,sidewalks,
roadway edges,or curbing and driveways),contractor shall lightly trench the mulch-hard
surface bed line to better contain the existing and applied mulch.
k. Rake or sweep mulch off paved areas and turfgrass into beds each day as the mulch application
progresses,and break up existing mulch that is matted.
I. Rake smooth mounded areas so that depth does not exceed three inches(3").
m. Do not pile mulch against any plant branches or trunks.
n. Maintain mulch areas one foot(1')from edge of curbs.
o. Maintain median planting beds,as a pathway for maintenance workers. This will aid in keeping
plant material from encroaching into roadways.
p. Do not place mulch on or over valves,valve boxes,or around trunks of shrubs,trees or palms.
q. Improperly installed mulch must be corrected immediately after Division notification,at no
additional charge to the County.
r. Mulching services to be completed by the Division's established timelines.
1.3.5 Tree and Palm Maintenance Services
Work may require re-planting,re-standing,and staking for fallen or leaning plant material,trees,and
palms. Unit price includes materials to complete the work,equipment,machinery,cranes,fuel,labor,
equipment operators,Maintenance of Traffic(MOT)and its equipment(i.e. arrow board,cones,
etc..),water wagon or truck,and white spray paint to mark and identify irrigation lines that are
visibly broken.
If County's irrigation system is not functioning while performing services,the
contractor/subcontractor is responsible to water the trees or palms that are being replanted and staked
ITB 18-7253 Goodlette-Frank Road Landscape Maintenance
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1 6 A 2 8
to eliminate air pockets and to allow the soil to settle. Contractor shall provide the watering
equipment and the services.
1.3.5.1. Reconstructive/Restoration or Reduction Pruning
Refer to IFAS Storm Publication,by Dr. Ed Gilman;American National Standards
Institute.2001.American National Standard for tree care operations—Tree, Shrub,and
Other Woody Plant Maintenance—Standards practices(Pruning).ANSI A300(part 1).
New York:American National Standards Institute.
a. Restoration Pruning is a pruning method that can be applied to trees that have the
ability to develop and regrow into viable productive trees. This may include root
pruning.
b. Reduction Pruning decreases height and/or spread on an entire tree,or one section
only,using reduction cuts
1.3.5.2. Hazard Pruning
Refer to IFAS Storm Publication,by Dr.Ed Gilman;American National Standards
Institute.2001.American National Standard for tree care operations—Tree, Shrub,and
Other Woody Plant Maintenance—Standards practices(Pruning).ANSI A300(part 1).
New York: American National Standards Institute.
a. Hazard pruning is eliminating the hazard limbs such as a broken limb.There is no
other pruning other than removal of the hazard.
1.3.5.3. Root Pruning,Replanting,and Staking of Palms and Trees
Refer to IFAS Storm Publication,by Dr.Ed Gilman;American National Standards
Institute.2001.American National Standard for tree care operations—Tree, Shrub,and
Other Woody Plant Maintenance—Standards practices(Pruning).ANSI A300(part 1).
New York: American National Standards Institute.
a. Includes root pruning to cut,remove circling roots,and or defective roots.
b. Root Pruning removes root defects near the trunk base,then replanting or standing
the plant material,and staking as appropriate with 2x4,4x4,or lodge poles.
1.3.5.4. Removal(Trees&Palms)
Removing trees and palms that no longer have viable life,that pose risks to a public
right-of way,damaged trees that cannot be pruned or developed into a safe viable crown
with restoration pruning,and crown reduction may cause property damage or personal
injury in the near future. All inclusive costs include labor,equipment,machinery,
rootball and stump removal,soil replacement,loading and hauling debris to disposal site,
and disposal fees.
1.3.5.6. Stump Tip Over's
Tree and palm stump tip over work consists of removing rootballs and stumps that were
damaged from accidents, weather events,disease,or damage. Cost inclusive of labor,
equipment,machinery,removal of rootball and stump,loading and hauling debris to
disposal site,and disposal fees.
1.3.5.7. Soil Replacements
Cost inclusive of providing soil,equipment,materials,and labor to deliver and install.
1.3.5.8. Debris Removal
Cost includes labor,equipment, materials, debris loading and hauling to disposal site,and
disposal fees.
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1.3.6. Equipment&Labor
Contractor's hourly unit price shall be all inclusive of equipment,equipment operator,fuel,labor,
supplies,and portal to portal. The equipment hourly usage rate shall only be invoiced when the
equipment is being used during the course of work.
1.3.7. Traffic Accident Cleanup
Work consists of hourly labor for removal of damaged plant materials and accident debris,
equipment to cleanup site from traffic accident,hauling disposed debris and materials to a disposal
site,blowing mulch from roadway and hardscapes surfaces, re-installing non-damaged plant
materials that have a viable life,and arranging the other disturbed materials to the correct landscape
design.
1.3.8. Pavers Replacements
An hourly labor rate for removing damaged pavers and installing new pavers. Cost inclusive of
labor,equipment,to remove and dispose of damaged pavers,install new pavers,and haul disposed
materials to a disposal site and disposal fees included,and worksite cleanup.
County may supply pavers or Contractor/subcontractor will be requested to purchase pavers using
Materials Markup Percentage bid line item. Reimbursement for pavers will require invoice with
contractors bid percentage markup and receipts of items purchase showing actual costs to verify the
cost invoiced to County. Failure to submit backup receipts for non-bid line items,invoices will be
rejected.
1.3.9. Materials Markup Percentage
Contractor must input a markup percentage for non-bid line items not to exceed fifteen percent
(15%). Percentage amount is not factored into the award,however,the bid will not be awarded to
contractors if omitted or exceeds the allowable limit.
Post award reimbursement of non-bid line items purchases shall require the contractor to submit the
receipts showing cost of goods to verify markup cost(s). Failure to provide receipts as backup may
result in invoice(s)rejection.
1.4. Section IV. General Information
1.4.1. Work Area Conditions
Contractor/subcontractor agrees and accepts awarded work areas are in an"as is"condition. It is
their sole responsibility to complete a site visit and inspection of these areas before bid submission.
1.4.2. Crew Size
Crew size for routine,basic landscape maintenance services is a minimum six(6)employees. Work
shall be completed within one(1)visit,so the entire segment in completed at the same time.
Additional days may be authorized by the Division's Landscape Supervisor.The purpose for this
statement is to have the entire segments under this contract completed at the same time.
Note: Crew sizes for other services such as irrigation and pest control are listed in the bid
specifications.
1.4.3. Contractor's Employees
Employees shall be fully trained,licensed and certified,insured,effectively communicate with
County staff,and capable of safely operating equipment and vehicles.
1.4.4. Safety Data Sheets(SDSs)formerly known as Material Safety Data Sheets(MSDSs))
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1").
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Division may request contractor/subcontractor to supply chemicals, so they will need to furnish the
Division with SDSs for all herbicides or chemicals that will be used to the Division Landscape
Supervisor. This is a requirement of the Hazard Communication Standard (HCS) for chemical
manufacturers, distributors, or importers to provide communication of hazardous chemical products
documentation for all products and chemicals utilized in the performance of the contract.
1.4.5. Safety
Contractor shall use caution while working in County Right-of-Ways and roadways.
Contractor/subcontractor shall use extra caution when spraying chemicals to avoid harm to others
and avoid damage to non-targeted plant materials. Chemicals spills shall be reported by
contractor/subcontractor employees to the Division and Florida Department of Environmental
Protection(FEDP),if required. Any damages that require repairs or replacement shall be the
contractor/subcontractor responsibility,and no cost to the County.
1.4.6. Maintenance of Traffic(MOT)
MOT Intermediate Level Certification will be required for services in the ROW and medians.
Contractor/subcontractor shall have MOT devices for adequate traffic control,and depending on the
roadway,it may include:signage,arrow boards,message boards,warning devices,barriers and
flagmen.
a. MOT is required for the safety and protection of Contractor's employees and motorists during
the performance of services in the ROW and medians.
b. Contractor's sole responsibility for safety in the work zone.
c. MOT shall conform to the latest edition of the FDOT,Design Standards,600 series and The
Manual on Uniform Traffic Control Devices(MUTCD)
d. Contractor or sub-contractor will be required to have current FDOT approved MOT Intermediate
Level Certification for FDOT,Design Standards,600 series for work in ROW medians and
roadways.
e. Contractor's employee responsible for the setup and maintenance of the traffic control plan shall
possess FDOT approved certification in their name and they must be readily available within
twenty(20)minutes of the initial contact for work zone safety issues.
1.4.7. Lane Closure
No lane closures are permitted between the hours of 7:00 AM through 9:00 AM and 3:30 PM
through 6:30 PM on weekdays.Lane closures require Maintenance of Traffic(MOT)with the proper
placement of lane closed signs,pre-warning signs,arrow boards,traffic cones,and etc. It is
mandatory that your company notifies Growth Management Department,Customer Service
Specialist or designee,on Wednesday prior to lane closure(s)so it can be announced in Collier
County's public Road Alert Notification.
Notification is completed by filling out the ROAD ALERT form and submitting it by e-mail or fax.
The form is self-explanatory;please fill out in its entirety. If you e-mail the form please send to all
e-mails listed on the form: growthmanagement@colliergov.net,Caroline Blevins at
carolineblevins@colliergov.net,Connie Deane conniedeane@colliergov.net,or by fax: 239-252-
2726. If you have any ROAD ALERT questions,please call: 239-252-8192 or 239-252-8365.
1.4.8. Damages
Contractor negligence in performance of services causing damages shall be repaired or replaced at
the Contractor's expense within seventy-two(72)hours.
Some examples of negligence,but not limited to: Plants,shrubs,trees,grass or foliage dying due to
contract performance neglect or damage by the contractor,contractor's employees,or subcontractors;
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failure of contractor to provide ramps or other devices to gain access over the curbs into medians
causing curb or turf areas damages will be replaced at the contractor's expense.
1.4.9. Accident Reporting
Contractor shall be responsible each week to contact the County personnel to report any accidents or
thefts involving or occurring within the areas covered by this Contract. Should accidents or thefts
occur,the contractor shall photograph the damage or loss and provide that photo the Division
Supervisor,at no additional cost. If assistance be requested by law enforcement,emergency
personnel or others,the cost shall be included in the bid.
1.4.10. Key Personnel
Contractor/subcontractor shall provide the Division with key personnel and an assign a Project
Manager, Supervisor and/or Crew Leader.
a. Contact information must be provided to Division at the contract kick-off meeting. It must
include emails,business and cell phone numbers.
b. Contact employees must be English speaking and effectively communicate with Division
staff.
c. Work issued to the Project Manager and Supervisor/Crew Leader must have their full
attention ensuring the schedule progresses daily,work remains constant,and bid
specifications are followed.
d. For key personnel absence, contractor/subcontractor shall immediately notify Division with
substitution personnel providing their names and contact information via email.
e. Division reserves the right to remove key personnel from contract that fail to effectively
communicate and ensure services are performing per contract specifications.
1.4.11. Meetings
Meetings throughout the contract term may be requested by either party and may require
mandatory attendance at no additional cost to the County.
1.4.12. Notice to Begin Work(NTBW)
A Notice to Begin Work will be issued for work to commence. A commencement and completion
date will be included in the notice. No work shall commence without an NTBW or authorization
from the Division Supervisor.
1.4.13. Work Delays/Time Extensions
Inclement weather, Acts of Force Majeure, or unforeseen circumstances at no fault of the
contractor/subcontractor causing work delays that may result in exceeding final completion date
timelines assigned by Division.
a. Contractor/subcontractor shall immediately notify the Division Supervisor of any work
delays, and within twenty-four (24) hours they must follow-up in writing via email with an
explanation of the delay to request a time extension.
b. Division Supervisor will review the request to determine if the delay is at no fault of the
contractor/subcontractor.
c. If time extensions are granted, a revised Notice to Begin Work will be issued with the revised
final completion date.
1.4.14. Turfgrass Sod Specifications
Turfgrasses shall be Number 1 Quality/Premium grade and meet the requirements in the
specifications.Sod ordered shall be well-established,well rooted,healthy,nursery or field grown
on 90%natural sand. Sod grown in peat bedded soil will not be accepted.
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a. Sod shall be of the specific grass type ordered and in uniform green color with healthy blades.
No dead turf,bare spots,or dormant sod.
b. Completed areas where sod has been laid are healthy,even in color,level, and viable turf is
being established.
c. Sod shall be free of diseases,trees or shrubs,stones,thatch,and pests such as insects,
nematodes,chinch bugs, spittlebugs,mites,billbugs and white grubs,webworms and other
lawn caterpillars.It shall have less than one percent(1%)of invasive weeds.
d. Top growth(grass blades or foliage) shall have no more than ten percent(10%)chlorosis,and
contain no thatch or dead vegetation layer between each pad.
e. Sod must be mowed at a height of two inches(2"),or at the recommended height of the sod.
grower,prior to harvesting to ensure uniform heights when transplanted.
f. There shall be sufficient density so no surface soil is visible when mowed to a height of two
inches(2").
g. Individual sod pad size shall be cut to industry standard widths and lengths with a deviation
no greater than+/-5%. Broken or uneven-ended pads will not be accepted.
h. Sod pad thickness for the following:St. Augustine and Bahia shall be no less than one inch
(1")in depth and Bermuda shall be no less than one half inch(1/2")in depth.This
requirement allows for rapid rooting to occur after installation due to a thinner soil layer.All
other sod variations will be cut according to industry best practices.
i. Pad strength for standard size pads shall be mature,well rooted,and contain a soil layer thick
enough to provide a strength that will support the pad's weight and maintain its size and shape
when the pad is suspended vertically by hand on the upper ten percent(10%)of the pad
section without tearing apart.
j. Moisture Content for the soil side of the sod should be damp to moist and it must contain
enough moisture so that the soil is not excessively dry or wet. Sod will not be accepted if it
does not contain the proper amount of moisture and the soil layer has become hardened or
loose.
1.4.15. Schedules
Contractor/subcontractor shall provide work schedules before starting work issued under this
contract. Services for this contract require inspections so schedules are mandated. Failure to
provide work schedule(s)may result invoice rejection and services not paid.
a. Work schedules must be sent via email to Division's Landscape&Irrigation Supervisors by
Monday at 6:30 a.m. Schedules must list crew member names,service dates, times,and
locations. Irrigation services are weekly;however,dependent upon various situations that
may occur,the schedule may be decreased or increased at the Division's discretion.
c. Work schedules are Monday through Friday,when County offices are open.
d. Any work schedule changes require notification via email to Division Supervisors and
Inspector. This is a mandatory requirement for contract compliance.
Note: Division reserves the right to change schedules as needed for seasonal,weather, or work
conditions,or if it is in the best interest of the County.
1.4.16. General Maintenance Report Sheets(GMRS)
GMRS shall be completed on a weekly basis,signed by contractor/subcontractor,and it must be
submitted via email to Division's Landscape or Irrigation Supervisor the next day following
completion of services. Additionally,it must be submitted with the invoice on a monthly.
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Contractor's Supervisor or Project Manager is required to conduct on-site inspections with
Division's Supervisor,weekly or monthly,to verify services are being performed satisfactory per
the contract specifications.
1.4.17. Inspections
Contractor shall provide work schedules for services in writing to Division Supervisors prior to
work commencement,so inspections can be performed on-site during the course of work.
a. Any work deficiencies noted during an inspection shall be corrected before final acceptance at
the Contractor's expense;such deficiencies will be corrected within 48 hours after receipt of
notification.
1.4.18. Utilities
Contractor shall be responsible in exercising caution while in the vicinity of utilities.Before
digging,they shall call Sunshine 811 at 811 or 800-432-4770,Monday—Friday from 7:00 a.m.—
5:00 p.m.Sunshine 811 requires two(2)full business days advance notice.Any damage to utilities
is the Contractor's sole responsibility,and at no cost to the County.
1.4.19. Non-Performance Deductions(Deductions may be assessed after one(1)written warning).
It is the County's intent to have all tasks performed satisfactorily and completed in accordance
with the specifications and time parameters. Tasks/line items omitted or not performed fully
completed to the Division Landscape or Irrigation Supervisor's satisfaction or at the frequencies
listed in work issued requests,may be subject to a deduction being assessed.
a. County reserves the right to deduct a portion of any invoice for goods not delivered or
services not performed in accordance with the contract requirements including the required
timeframe.Non-performance deductions may be assessed for the following:
i. Fails to complete the scheduled work within the time parameters as outlined in the
Notice to Begin Work.
ii. Fails to perform services to bid specifications.
iii. Fails to complete work schedule line items per contract specifications
b. Contractor/subcontractor failing to meet completion dates,work issued line items,or work
requirements within the bid specifications may be liable and they agree to a one hundred
dollar($100.00)deduction from the invoice of each item.
c. Contractor/subcontract informs the Division that they are unable to complete services;the
County may choose to utilize County labor,quote work per the County's Purchasing
Ordinance,or request services using another County approved contract.
d. Contractor/subcontractor may be subject to reimburse costs to the County in order for services
to be completed. Cost reimbursement for County staff to perform the work is the actual cost
of labor,materials,fuel,and equipment. If County uses another contract,reimbursement
costs to the County may be the difference in contract costs for the same work,so additional
costs the County may incur may be subject to reimbursement to the County. County shall
select the option that has the least costs to complete the services.
1.4.20. Compensation
Invoices submission for payment approval must be 100%accurate and complete with details of
services performed or commodities purchased.
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a. Payment shall be made for schedule line items or work completed that is approved as
satisfactory by Division Supervisors.
b. Non-bid line item purchases having a markup percentage must have receipts submitted for
costs verification. Invoices will be rejected if they are not accurate and the proper
documentation is not submitted.
c. At minimum,invoices shall include: Division Name,Contract Number,Purchase Order
Number,Work Order Number(if applicable),Details of Services Performed or Commodities
Purchased,and if there are Non-Bid Line Items,the contractor's cost for each item and the bid
percentage markup.
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Exhibit A
Goodlette-Frank Road(Golden Gate Pkwy to Pine Rid2e Road)
LOCATION AND DESCRIPTION OF WORK AREA
The area of work included in these specifications are located as described below and/or as shown on the plans
attached to these specifications to include sidewalks,curbing,guardrails,landscaping,irrigation observation as
described in this contract,CAT benches and shelters,being described as follows: Goodlette-Frank Road(Golden
Gate Pkwy to Pine Ridge Road)
It is the responsibility of the contractor to verify site conditions and quantities.The work areas are
awarded in as is conditions. The information provided may have been taken from design or as-
built plans when first installed.Changes may have occurred throughout the years.
Areas of Work:
a) Improved medians 1-13
b) All side right-of-way areas on Goodlette-Frank Road from Golden Gate Pkwy to Pine Ridge Road.
c) Solana Road,two medians and side ROW mowing.
d) All right-of-way areas indicated in the Spur Road off of Goodlette Road adjacent to Water Quality Freedom
Park
e) Berm planting area at Goodlette Rd and Pine Ridge Road East ROW
MEDIAN# PLANT BEDS SQ FT PAVERS SQ FT
23 3,847 SF 1,872 SF
24 17,934 SF 438 SF
25 9,254 SF 181 SF
26 8,055 SF 186 SF
27 9,073 SF 170 SF
28 9,437 SF 175 SF
29 6,415 SF 197 SF
30 4,831 SF 182 SF
31 12,611 SF 193 SF
32 9,260 SF 211 SF
33 11,484 SF 191 SF
34 O SF O SF
35 5,569 SF 139 SF
N.Gate Plantings 13,684 SF 0 SF
TOTALS: 121,454 SF 4,135 SF
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(C-9'.0)
1 6 A 2 8
Side ROW Mowing Quantity:
Median# East Bahia Area West Bahia Area Area Description
#23 19,466 SF 22,566 SF GG Pkwy.&part Spur Rd.
#24 25,001 SF 53,103 SF 26th Ave.North
#25 27,822 SF 63,060 SF Clubhouse Drive
#26 23,887 SF 54,062 SF Ridge Street
#27 103,611 SF 47,456 SF Ohio Street
#28 37,214 SF 94,803 SF Hemingway Place
#29 12,838 SF 28,654 SF Hole in the Wall
#30 8,583 SF 31,085 SF Kiddie Korral/DeVoe Saab
#31 88,825 SF 47,212 SF BurningTree/Moorings Apt.
#32 38,786 SF 53,484 SF Granada Blvd.
#33 70,364 SF 70,392 SF Pompei Ln Northgate
#34 0 SF 0 SF Pompei Lane(w)
#35 3,904 SF 35,764 SF Pine Ridge Road
Spur Road N-99.247 SI S-59.588 SF Spur Rd.Improved Area
COTAL Side Right of Way Mowing(Bahia): 1,061,941 SF or 24.38 Acres
TOT 1L Side Right of Way Mowing Spur Road(Bahia): 158.835 SF or 3.65 Acres
TOTAL Number of Trees(Median): 344 Trees
TOTAL Side of the road trees:319 Trees
Median Palms/Trees Plantings , Comments
23 (10)Alexander Crown of thorn(red dwarf)
West (5)Alexander
East (3)Alexander
24 (2)Alexander Juniper
(8)Montgomery Xanadu
(10)Jatropha Crown of thorn(red dwarf)
(2)Tabebuia Dwarf firebush
(2)Crape Myrtle
West (6)Alexander
East (0)
25 (9)Alexander Crown of thorn(red dwarf)
(3)Jatropha Green Island Ficus
(2)Tabebuia Juniper
(3)Foxtail Allamanda(Yellow)
(12)Montgomery Dwarf Firebush
West (17)Alexander
East (0)
26 (2)Alexander Juniper
(12)Montgomery Green Island Ficus
(5)Crape Myrtle Allamanda(Yellow)
West (12)Alexander Perennial Peanut
East (9)Alexander
(4)Foxtail
27 (7)Alexander Green Island Ficus
(3)Jatropha Muhly
(6)Tabebuia Juniper
(5)Crape Myrtle Crown of thorn(red dwarf)
(11)Montgomery Allamanda(yellow)
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West (15)Alexander
East (7)Alexander
(3)Foxtail
28 (9)Alexander Crown of thorn(red dwarf) Ohio Drive
(3)Tabebuia Green Island Ficus
(9)Crape Myrtle Muhly
(16)Montgomery Allamanda(yellow)
West (16)Alexander Firebush(dwarf)
East (9)Foxtail Perennial Peanut
29 (6)Alexander Crown of thorn(red dwarf)
(6)Jatropha Green Island Ficus
(7)Montgomery Allamanda(yellow)
(4)Tabebuia Juniper
(2)Crape Myrtle
West (12)Alexander
East (5)Foxtail
(3)Alexander
30 (3)Jatropha Crown of thorn(red dwarf) Solana Rd
(9)Montgomery Green Island Ficus
(2)Foxtail Allamanda(yellow)
West (4)Alexander
(1)Foxtail
East (2)Foxtail
31 (I 1)Alexander Crown of thorn(red dwarf)
(3)Jatropha Green Island Ficus
(4)Montgomery Allamanda(yellow)
(9)Tabebuia
(10)Crape Myrtle
West (19)Alexander
(2)Foxtail
East (3)Alexander
(7)Foxtail
32 (6)Alexander Green Island Ficus
(6)Jatropha Dwarf Firebush
(3)Montgomery Juniper
(3)Tabebuia Variegated Abricola
(22)Sabal
West (15)Alexander
East (9)Ligustrum
33 (5)Alexander Crown of thorn(red dwarf)
(7)Montgomery Variegated Abricola
(5)Tabebuia Green Island Ficus
(5)Sabal Muhly
(10)Ribbon Juniper
(13)Alexander
West (6)Foxtail
East (5)Ligustrum
34 N/A N/A Concrete
35 (10)Montgomery Green Island Ficus
(5)Sabal Crown of thorn(red dwarf)
(5)Foxtail Juniper
Variegated Abricola
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I6A28
Spur Road (27)Royal N/A
#1 (2)Oak Perennial Peanut
Solana (51)Foxtail
(12)Ligustrum
#2 (6)Thrinax Coontie
Solana (5)Foxtail Asiatic jasmine(variegated)
(3)Crape Perennial Peanut
(1)Tabebuia Allamanda
Blueberry Flax
Iris
Berm (10)Alexander Crown of thorn(red dwarf)
Green Island Ficus
Abricola
Firebush
Goodlette-Frank Road(Pine Ridge Road to Vanderbilt Beach Road)
LOCATION AND DESCRIPTION OF WORK AREA
The area of work included in these specifications are located as described below and/or as shown on the plans
attached to these specifications to include sidewalks,curbing,guardrails,landscaping,irrigation observation as
described in this contract,CAT benches and shelters,being described as follows: Goodlette-Frank Road(Pine
Ridge Road to Vanderbilt Beach Road)
Areas of Work:
a)Improved medians 36-44
b)All side right-of-way areas on Goodlette-Frank Road from Pine Ridge Road to Vanderbilt Beach Road.
c)Hickory Road berm,one planted berm area and ROW mowing around the berm to be included in bahia side ROW
mowing.
d)All dry and wet retention areas
Median# Bed Area St Augustine Bahia/Easement Brick Pavers
36 3,457 SF 3,262 SF 37,483 SF 1,364 SF
37 1,538 SF 4,672 SF 24,192 SF 2,681 SF
38 3,214 SF 3,055 SF 53,268.48 SF 1,092 SF
39 850 SF 27,287 SF 27,287 SF 111 SF
40 9,539 SF 7,265 SF 51,042 SF 362 SF
41 20,226 SF 15,044 SF 116,256 SF 682 SF
42 11,321 SF 0 SF 34,206.16 SF 316 SF
43 9,391 SF 0 SF 87,521 SF 450 SF
44 10,642 SF 0 SF 63,576 SF 1,040 SF
Pond Site 1 6,515 SF 0 SF 14,644 SF 0 SF
(Wet)
Pond Site 2 11,822 SF 0 SF 67,031 SF 0 SF
(Dry)
Pond Site 3 4,955 SF 0 SF 49,034 SF 0 SF
(Dry)
TOTAL: 93,470 SF 60,585 SF 625,540.64 SF 8,098 SF
Special mowing attention is needed on the west ROW as there is a lot of natural vegetation that needs to be mowed
and kept under control these square footages are included in the chart above but below is a breakdown(pricing for
this mowing shall be included in the ROW mowing in the bid tab:
ITB 18-7253 Goodlette-Frank Road Landscape Maintenance
30
1 6 A 2 8
Description of Area W X LF Total
Carica to guardrail 17'X 1408' 23,936
Guardrail area till Orange Blossom 13'X 728' 9,464
Orange Blossom after guardrail 13.5'X 3321 44,833.50
Continuing SB width increases 30.5 X 1688 51,484
At Royals past Center St 12.5'X 2832 35,400
At turnlane near second pond 16'X 24.9' 398.40
At turnlane to PRR 11.5 X530 6,095
Grand Total: 171,611
Median Palms/Trees Plantings Comments
36 (5)foxtail Green Island Ficus Pine Ridge Road
(3)Live Oak Bougainvillea(dwarf,Helen Johnson)
(7)Sabal Muhly
Floratam Sod
37 (4)Live Oak Saw Palmetto Panther Lane
(5)Ribbon Muhly
Floratam Sod
38 (3)Holly Muhly United Methodist Church
(5)Sabal Juniper S Entrance
(5)Ribbon Bougainvillea(dwarf,Helen Johnson)
(3)Live Oak Saw Palmettto
39 (1)Paurotis Muhly United Methodist Church
(3)Jatropha Green Island Ficus N Entrance
40 (3)Jatropha Green Island Ficus Center St
(12)Ribbon Muhly
(7)Live Oak Juniper
(5)Sabal Xanadu
(1)Paurotis Saw Palmetto
Floratam Sod
Perennial Peanut
41 (5)Jatropha Xanadu Autumn Woods Entrance
(2)Paurotis Green Island Ficus
(19)Ribbon Muhly
(14)Live Oak Juniper
(20)Sabal Saw Palmetto
Bougainvillea(dwarf,Helen Johnson)
Floratam Sod
42 (10)Pygmy Date Muhly Orange Blossom
(12)Ligustrum Bougainvillea(dwarf,Helen Johnson)
(10)Sabal Cord Grass
(10)Jatropha
43 (10)Pygmy Date Bougainvillea(dwarf,Helen Johnson) Calusa Bay entrance
(6)Ligustrum Muhly
(10)Sabal
(10)Jatropha
(5)Buttonwood(Silver, multi)
44 (24)Pygmy Date Bougainvillea(dwarf,Helen Johnson) Lemuria Entrance
(12)Ligustrum Firebush(dwarf) Median ends @ VBR
(5)Sabal Juniper
ITB 18-7253 Goodlette-Frank Road Landscape Maintenance
31
1 6 A 2 8
(5)Jatropha
(5)Buttonwood(silver,multi)
(3)Magnolia(little gem)
West (42)Magnolia(little gem) N/A
ROW (54)Royal
(11)Black Olive
East (7)Black Olive N/A
ROW
Wet (10)Royal Muhly
Retention (18)Sabal
@PRR (3)Live Oak
(3)Holly
(I)Poinciana
Wet (20)Sabal Muhly
Retention (6)Holly
(3)Live Oak
(I)Cassia
Dry (10)Royal Muhly
Retention (28)Sabal
VBR (5)Crape Mrytle
Hickory (5)Sabal Crown of thorn(red)
Berm
Vanderbilt Beach Road(Mercato Signal to Goodlette Road)
LOCATION AND DESCRIPTION OF WORK AREA
The area of work included in these specifications are located as described below to include sidewalks,curbing,
guardrails,landscaping, irrigation observation as described in this contract,CAT benches and shelters,being
described as follows:Vanderbilt Beach Road(Mercato signal to Goodlette Road)
Areas of Work:
a) Improved areas on the southwest portion of Vanderbilt Beach Road between Mercato signal to Goodlette
Road to include both in front and behind wall area into Hickory Road.
b) All dry/wet retention areas.
Plant Material on the Vanderbilt Beach Road side include but not limited to:
60 Oaks, 182 Sabal Palms, White Fountain Grass, arboricola,cocoplum,Thryallis,Coontie,Green Saw Palmetto,
Philadendron selloum,Cordgrass,Firebush,Wax Jasmine and an Awabuki Viburnum hedge.
ITB 18-7253 Goodlette-Frank Road Landscape Maintenance
32
1 6 A 2 8
Exhibit B
Fee Schedule
following this page (pages 1 through 6 )
Page 16 of 17
Fixed Term Service Agreement#2017-002(Ver.1)
1 6 A 2 8
ITB 18-7253
Goodlette Frank Road Landscape Maintenance
Florida Land Maintenance
dba Commercial Land Maintenance
SECTION I. 1.1 BASIC LANDSCAPE MAINTENANCE&IRRIGATION
Work Area 1: Golden Gate Parkway to Pine Ridge Road,4.00 Miles
Item Description Qty UOM Unit Price Total
1 Median Mowing&Edging 52 Weekly $ 75.00 $ 3,900.00
2 Side ROW Mowing&Edging 26 Bi-Weekly $ 100.00 $ 2,600.00
3 Weeding 52 Weekly $ 800.00 $ 41,600.00
4 General Site Trimming 12 Monthly $ 1,500.00 $ 18,000.00
5 Street Cleaning 52 Weekly $ 150.00 $ 7,800.00
6 Trash Removal 52 Weekly $ 200.00 $ 10,400.00
7 Irrigation System Maintenance&Repair 52 Weekly $ 350.00 $ 18,200.00
work Area 1:rine-xiage KOatlio Vanderbilt Beach Road
includes berm on Hickory Rd,4.30 Miles
8 Median Mowing&Edging 52 Weekly $ 75.00 $ 3,900.00
9 Side ROW Mowing&Edging 26 Bi-weekly $ 100.00 $ 2,600.00
10 Weeding 52 Weekly $ 800.00 $ 41,600.00
11 General Site Trimming 12 Monthly $ 1,500.00 $ 18,000.00
12 Street Cleaning 52 Weekly $ 150.00 $ 7,800.00
13 Trash Removal 52 Weekly $ 200.00 $ 10,400.00
14 Irrigation System Maintenance&Repair 52 Weekly $ 350.00 $ 18,200.00
Work Area 3:Vanderbilt Beach Road(Mercato Signal to Goodlette-Frank Road),0.75 Miles
15 Median Mowing&Edging 52 Weekly $ 0.01 $ 0.52
16 Side ROW Mowing&Edging 26 Bi-Weekly $ 75.00 $ 1,950.00
17 Weeding 52 Weekly $ 550.00 $ 28,600.00
18 General Site Trimming 12 Monthly $ 800.00 $ 9,600.00
19 Street Cleaning 52 Weekly $ 150.00 $ 7,800.00
20 Trash Removal 52 Weekly $ 150.00 $ 7,800.00
21 Irrigation System Maintenance&Repair ' 52 Weekly -$ 250.00 $ 13,000.00
SECTION II. 1.2 SITE SPECIFIC MAINTENANCE
Tree and Palm Maintenance(Approximate quantities)
Canopy Trees (April-September)
22 Black Olive 18 Each $ 75.00 $ 1,350.00
23 Buttonwood(Silver,multi) 10 Each $ 1.00 $ 10.00
24 Cassia • 1 Each $ 1.00 $ 1.00
25 Crape Myrtle 41 Each $ 1.00 $ 41.00
26 Holly ▪ 12 Each $ 1.00 $ 12.00
27 Jatropha 70 Each $ 1.00 $ 70.00
28 Ligustrum 38 Each $ 1.00 $ 38.00
29 Magnolia(Little Gem) 45 Each $ 1.00 $ 45.00
30 Oaks 60 Each $ 75.00 $ 4,500.00
31 Paurotis 4 Each $ 75.00 $ 300.00
32 Poinciana • 1 Each $ 75.00 $ 75.00
33 Ribbon 46 Each $ 18.00 $ 828.00
34 Tabebuia 35 Each $ 35.00 $ 1,225.00
Palms(June)
35 Alexander 236 Each $ 1.00 $ 236.00
36 Foxtail 110 Each $ 1.00 $ 110.00
37 Montgomery 99 Each $ 1.00 $ 99.00
38 Pygmy Date 44 Each $ 0.01 $ 0.44
39 Royal 101 Each $ 0.01 $ 1.01
40 Sabal 347 Each $ 18.00 $ 6,246.00
41 Thrinax 6 Each $ 0.01 $ 0.06
0
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ITB 18-7253 1 6 A 2 8
Goodlette Frank Road Landscape Maintenance
Item Description I Qty I UOM i Unit Price i Total
Palms,Seed Pod and Dead Frond Removals,as requested
42 Alexander 236 Each $ 10.00 $ 2,360.00
43 Foxtail 110 Each $ 10.00 $ 1,100.00
44 Montgomery 99 Each $ 10.00 $ 990.00
45 Pygmy Date 44 Each $ 0.01 $ 0.44
46 Royal 101 Each $ 45.00 $ 4,545.00
47 Sabal 347 Each $ 18.00 $ 6,246.00
48 Thrinax ' 6 Each $ 0.01 $ 0.06
Ferti lzation:Groundcover,Shrub,Tree,&Palm
(Granular-County supplied / Liquid-Contractor supplied)
49 Application labor rate only(Granular fertilizer 8-2-12,County supplied),Turf, 194 50 LB Bag $ 10.00 $ 1,940.00
Groundcover,Shrubs,Trees;Approximately 97 bags per application twice per
year.
Application labor rate only(Granular fertilizer,So-Po-Mag(0-0-22)County
50 supplied),Palms,Approximately 3 bags per application 3 50 LB Bag $ 10.00 $ 30.00
51 Application labor rate only(Granular fertilizer 8-2-12,County supplied),Palms; 1 50 LB Bag $ 20.00 $ 20.00
Application labor rate only(Granular fertilizer,Micronutrients,County
52 Supplied) 1 50 LB Bag $ 20.00 $ 20.00
Application labor&materials(Drench)
53 (Sequestrene Iron,Contractor supplied) 1 Lump Sum $ 250.00 $ 250.00
Application labor&materials
54 (20-20-20 w/Ferromec AC 13-0-0 plus 6%Iron,Contractor supplied) 1 Lump Sum $ 250.00 $ 250.00
Ornamental 8 Turf Spraying: Turf,Groundcover,Shrub,Tree,and Palm
(Contractor supplied chemicals)
Insecticides&Fungicides Application Labor&Materials(Foliar)
55 Groundcover,Shrubs,Trees 1 Lump Sum $ 2,000.00 $ 2,000.00
Insecticides&Fungicides Application Labor&Materials(Drench)
56 Groundcover,Shrubs,Trees 1 Lump Sum $ 4,000.00 $ 4,000.00
Root Application Labor&Materials-Minors/Liquid Fertilizer(Drench)
57 Groundcover,Shrubs,Trees 1 Lump Sum $ 2,000.00 $ 2,000.00
58 Herbicides Application Labor&Materials(Pre or Post Emergent) 1 Lump Sum $ 3,000.00 $ 3,000.00
Growth Regulator Applications(Contractor supplied-Trimtect®or Equivalent)
59 Growth Regulator Applications Labor&Material(Contractor supplied) 1 Lump Sum $ 2,000.00 $ 2,000.00
Pressure Cleaning(inclusive of all labor,materials,equipment to complete the work)
60 Brick Pavers&Concrete Surfaces-lump sum for all areas 1 Lump Sum I$ 495.001$ 495.00
SECTION III. 1.3 ADDITIONAL SERVICES
Plant Materials Replacements&Services(unit price-see specifications for all inclusive items)
61 Crown of Thorns all varieties,Perennial peanut,jasmine,sea purslane,sensitive 1 6"Pot $ 10.00 $ 10.00
plant,and other herbaceous perennials
62 Crown of Thorns all varieties,Perennial peanut,jasmine,sea purslane,sensitive 1 8"Pot $ 10.00 $ 10.00
plant,and other herbaceous perennials
63 Crown of Thorns all varieties,Perennial peanut,jasmine,sea purslane,sensitive 1 1 Gallon $ 10.00 $ 10.00
plant,and other herbaceous perennials
64 African Iris, Cordgrass all varieties,Plumbago,Lily of the Nile,Coontie,Florida 1 1 Gallon $ 10.00 $ 10.00
Gama Grass,Juniper'parsonii',Lantana,Liriope all varieties,Spider Lily,Muhly
Grass,Asian Jasmine all varieties,Firebush all varieties,Powderpuff,Blueberry
Flax Lily,and all varieties of Ornamental Grasses
65 Ground Orchid,and Cast iron plant all varieties 1 1 Gallon $ 18.00 $ 18.00
66 Cocoplum.Thryallis,allamanda all varieties,Bougainvillea all varieties,Ixora all 1 3 Gallon $ 18.00 $ 18.00
varieties,Indian Hawthorne all varieties,Juniper'Parsonii'and all other
varieties,Coontie,Ornamental Grasses all varieties,Florida Privet,Ilex
'Schellings dwarf'Wax Myrtle,Sea Oats,Arboricola all varieties,Silver
Buttonwood,Green Buttonwood,Stoppers all varieties,Viburnum all varieties,
,firebush all varieties,powderpuff,Blueberry Flax Lily,Green Island Ficus,
myrsine,Pittisporum,Iris all varieties.
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ITB 18-7253
Goodlette Frank Road Landscape Maintenance
Item Description Qty UOM Unit Price Total
67 Saw Palmetto,Sabal Minor,Ground Orchids,Wild Coffee,podocarpus all 1 3 Gallon $ 25.00 $ 25.00
varieties,Bird of Paradise,Philodendron xanadu
68 Guava,Crape Myrtle all varieties,Crinum Lily,Hibiscus Standard,Jamaican 1 10 Gallon $ 50.00 $ 50.00
Caper,Ligustrum,Myrsine,Silver Buttonwood,Stopper all varieties,Wax
Myrtle, Red Maple,Black Olive'Shady Lady'Floss silk Tree,Royal Poinciana,
Yellow Poinciana,Bald Cypress,Pond Cypress,Hong Kong Orchid,Orchid
tree all varieties,Tabebuia all varieties,Cassia,Live Oak,Foxtail Palm,Thatch
Palm,Solitaire Palm,Veitchia Palm all varieties,Geiger tree all varieties,Yellow
Elder,Magnolia,Holly all varieties, _Saw Palmetto,Sabal Minor,,Bird of
Paradise,Lignum Vitae,Caesalipina all varieties,Podocarpus all varieties
Gumbo Limbo, Pigeon Plum,Paradise Tree,,Purple Glory Tree,Kentia Palm,
Powderpuff,Slash Pine, and Golden Raintree
69 Guava,Crape Myrtle all varieties,Crinum Lily,Jamaican Caper,Ligustrum, 1 15 gallon $ 55.00 $ 55.00
Myrsine,Silver Buttonwood,Stopper all varieties,Wax Myrtle, Red Maple,
Black Olive'Shady Lady'Floss silk Tree,Royal Poinciana,Yellow Poinciana,
Bald Cypress,Pond Cypress,Hong Kong Orchid,Orchid tree all varieties,
Tabebuia all varieties,Live Oak,Foxtail Palm,Thatch Palm,Solitaire Palm,
Veitchia Palm all varieties,Geiger tree all varieties,Yellow Elder,Magnolia all
varieties,Holly all varieties,Saw Palmetto,Sabal Minor,Bird of Paradise,
Lignum Vitae,Caesalipina all varieties,Podocarpus all varieties Gumbo Limbo,
Pigeon Plum,Paradise Tree,Purple Glory Tree,Kentia Palm,Powderpuff,Slash
Pine,Golden Raintree,and Tibuchina.
70 Guava,Crape Myrtle all varieties,Crinum Lily,Jamaican Caper,Ligustrum, 1 25 Gallon $ 75.00 $ 75.00
Myrsine,Silver or Green Buttonwood,Stopper all varieties,Wax Myrtle, Red
Maple,Black Olive'Shady Lady'Floss silk Tree,Royal Poinciana,Yellow
Poinciana,Bald Cypress,Pond Cypress,Hong Kong Orchid,Orchid tree all
varieties,Tabebuia all varieties, Live Oak,Foxtail Palm,Thatch Palm,Solitaire
Palm,Veitchia Palm all varieties,Geiger tree all varieties,Yellow Elder,
Magnolia,Holly all varieties,Saw Palmetto,Sabal Minor,Lignum Vitae,
Caesalipina all varieties,Podocarpus all varieties Gumbo Limbo, Pigeon Plum,
Paradise Tree,Purple Glory Tree,Kentia Palm,Powderpuff,Slash Pine,Golden
Raintree,and Tibuchina.
71 Guava,Crape Myrtle all varieties,Crinum Lily,Jamaican Caper,Ligustrum, 1 45 Gallon $ 125.00 $ 125.00
Myrsine,Silver or Green Buttonwood,Stopper all varieties,Wax Myrtle, Red
Maple,Black Olive'Shady Lady'Floss silk Tree,Royal Poinciana,Yellow
Poinciana,Bald Cypress,Pond Cypress,Hong Kong Orchid,Orchid tree all
varieties,Tabebuia all varieties,Cassia,Live Oak,Foxtail Palm,Thatch Palm,
Solitaire Palm,Veitchia Palm all varieties,Geiger tree all varieties,Yellow Elder,
Magnolia,Holly all varieties,Saw Palmetto,Sabal Minor,Lignum Vitae,
Caesalipina all varieties,Podocarpus all varieties Gumbo Limbo, Pigeon Plum,
Paradise Tree,Purple Glory Tree,Kentia Palm,Powderpuff,Slash Pine,Golden
Raintree,and Tibuchina
72 Guava,Crape Myrtle all varieties,Crinum Lily,Hibiscus Standard,Jamaican 1 65 Gallon $ 200.00 $ 200.00
Caper,Ligustrum,Myrsine,Silver or Green Buttonwood,Stopper all varieties,
Wax Myrtle, Red Maple,Black Olive'Shady Lady'Floss silk Tree,Royal
Poinciana,Yellow Poinciana,Bald Cypress,Pond Cypress,Hong Kong Orchid,
Orchid tree all varieties,Tabebuia all varieties,Cassia,Live Oak,Foxtail Palm,
Thatch Palm,Solitaire Palm,Veitchia Palm all varieties,Geiger tree all varieties,
Yellow Elder,Magnolia,Holly all varieties,Saw Palmetto,Sabal Minor,Lignum
Vitae,Caesalipina all varieties,Podocarpus all varieties Gumbo Limbo,
Pigeon Plum,Paradise Tree,Purple Glory Tree,Kentia Palm,Powderpuff,Slash
Pine,and Golden Raintree
73 Guava,Crape Myrtle all varieties,Crinum Lily,Hibiscus Standard,Jamaican 1 100 Gallon $ 600.00 $ 600.00
Caper,Ligustrum,Myrsine,Silver or Green Buttonwood,Stopper all varieties,
wax Myrtle, Red Maple,Black Olive'Shady Lady'Floss silk Tree,Royal
Poinciana,Yellow Poinciana,Bald Cypress,Pond Cypress,Hong Kong Orchid,
Orchid tree all varieties,Tabebuia all varieties,Cassia,Live Oak,Foxtail Palm,
Thatch Palm,Solitaire Palm,Veitchia Palm all varieties,Geiger tree all varieties,
Yellow Elder,Magnolia,Holly all varieties,Lignum Vitae,Caesalipina all
varieties,Podocarpus all varieties Gumbo Limbo, Pigeon Plum,Paradise Tree,
,Purple Glory Tree,Kentia Palm,Powderpuff,Slash Pine,Golden Raintree,
Page 3 of 6
(FC)
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ITB 18-7253
Goodlette Frank Road Landscape Maintenance
Item Description Qty UOM Unit Price Total
74 Guava,Crape Myrtle all varieties,Crinum Lily,Hibiscus Standard,Jamaican 1 200 Gallon $ 700.00 $ 700.00
Caper,Ligustrum,Myrsine,Silver or Green Buttonwood,Stopper all varieties,
Wax Myrtle, Red Maple,Black Olive'Shady Lady'Floss silk Tree,Royal
Poinciana,Yellow Poinciana,Bald Cypress,Pond Cypress,Hong Kong Orchid,
Orchid tree all varieties,Tabebuia all varieties,Cassia,Live Oak,Foxtail Palm,
Thatch Palm,Solitaire Palm,Veitchia Palm all varieties,Geiger tree all varieties,
Yellow Elder,Magnolia,Holly all varieties,Lignum Vitae,Caesalipina all
varieties,Podocarpus all varieties Gumbo Limbo, Pigeon Plum,Paradise Tree,
Purple Glory Tree,Kentia Palm,Powderpuff,Slash Pine,and Golden Raintree
7s --- - - - - - -- - - --- - - - -- 4- Eoch $ S 14X;)''
76 Alexander Palm/10,-16'OA,FG/RPG 1 Each $ 600.00 $ 600.00
77 Alexander Palm/8'-10'OA,FG/RPG 1 Each $ 400.00 $ 400.00
78 Bald Cypress/10'OA,FG 1 Each $ 250.00 $ 250.00
79 Bald Cypress/100 gal.,FG/RPG 1 Each $ 300.00 $ 300.00
80 Coconut Palm/10'-15'GW,FG/RPG 1 Each $ 400.00 $ 400.00
81 Coconut Palm/Larger sizes,cost per foot of wood,FG/RPG 1 Each $ 150.00 $ 150.00 1
82 Crape Myrtle'Muskogee'/10'-14'OA,FG/RPG 1 Each $ 250.00 $ 250.00 I
83 Crape Myrtle'Muskogee'/8'-10'OA,FG/RPG 1 Each $ 150.00 $ 150.00
84 Crape Myrtle'Natchez'/10'-14'OA,FG/RPG i Each $ 250.00 $ 250.00
85 Crape Myrtle'Natchez'/8'-10'OA,FG/RPG 1 Each $ 150.00 $ 150.00 1
86 Crape Myrtle'Tuscarora'/10'-14'OA,FG/RPG 1 Each $ 250.00 $ 250.00
87 Crape Myrtle'Tuscarora'/8'-10' OA,FG/RPG 1 Each $ 150.00 $ 150.00
88 Hong Kong Orchid/10'-12',FG/RPG 1 Each $ 250.00 $ 250.00
89 Hong Kong Orchid/14'-20'OA,FG/RPG 1 Each $ 300.00 $ 300.00
90 Hong Kong Orchid/1S-35'OA,FG/RPG 1 Each $ 400.00 $ 400.00
91 Jatropha 1 Each $ 150.00 $ 150.00
92 Ligustrum/8'X 8' 1 Each $ 500.00 $ 500.00
93 Live Oak 100 gal.,FG/RPG 1 Each $ 600.00 $ 600.00
94 Live Oak 200 gal.,FG/RPG 1 Each $ 750.00 $ 750.00
95 Live Oak 300 gal.,FG/RPG 1 Each $ 800.00 $ 800.00
96 Magnolia'Little Gem'/100 gal.,FG/RPG 1 Each $ 600.00 $ 600.00
97 Magnolia'Southern'/100 gal.,FG/RPG 1 Each $ 600.00 $ 600.00
98 Maple Tree/100 gal.,FG 1 Each $ 600.00 $ 600.00
99 Maple Tree/12'OA,FG 1 Each $ 250.00 $ 250.00
100 Maple Tree/16'OA,FG 1 Each $ 350.00 $ 350.00
101 Montgomery Palm/10'OA,FG/RPG 1 Each $ 400.00 $ 400.00
102 Montgomery Palm/12'OA,FG/RPG 1 Each $ 600.00 $ 600.00
103 Perennial Peanut Roll 1 Each $ 2,000.00 $ 2,000.00
104 Royal Palm/ 12'-16'GW,FG/RPG 1 Each $ 1,500.00 $ 1,500.00
105 Royal Palm/7'-10'GW,FG/RPG 1 Each $ 1,400.00 $ 1,400.00
106 Royal Palm/Larger sizes,cost per foot of wood,FG/RPG 1 Each $ 200.00 $ 200.00
107 Sabal Palm/10'-18'OA 1 Each $ 350.00 $ 350.00
108 Shady Lady Black Olive/10'-18'OA,FG/RPG 1 Each $ 250.00 $ 250.00
109 Shady Lady Black Olive/16'-20'OA,FG/RPG 1 Each $ 600.00 $ 600.00
110 Sylvester Palm/FG 10'wd/RPG 1 Each $ 700.00 $ 700.00
1 1 1 Sylvester Palm/FG 6'wd/RPG 1 Each $ 500.00 $ 500.00
112 Sylvester Palm/FG 8'wd/RPG 1 Each $ 600.00 $ 600.00
113 Tabebuia 1 Each $ 250.00 $ 250.00
114 Verawood/8'-10'OA,FG/RPG 1 Each $ 250.00 $ 250.00
115 Wax Myrtle/ 10'OA,FG/RPG 1 Each $ 55.00 $ 55.00
•
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Goodlette Frank Road Landscape Maintenance
Item Description Qty UOM Unit Price Total
116 Wax Myrtle/12'OA,FG/RPG 1 Each $ 65.00 $ 65.00
117 Wax Myrtle/14'OA,FG/RPG 1 Each $ 75.00 $ 75.00
118 Bahia Sod Installed (labor&materials) 1 Pallet $ 400.00 $ 400.00
119 Bahia Sod Installed (labor&materials) 1 Square Foot $ 5.00 $ 5.00
120 Floratam Sod Installed(labor&materials) 1 Pallet $ 600.00 $ 600.00
121 Floratam Sod Installed(labor&materials) 1 Square Foot $ 5.00 $ 5.00
122 Organic Lee Compost Installed(labor&materials) 1 Cubic Yard $ 250.00 $ 250.00
123 Organic Lee Compost Installed(labor&materials) 1 Cubic Foot $ 25.00 $ 25.00
124 Planting Soil Installed(labor&materials) 1 Cubic Yard $ 250.00 $ 250.00
125 Planting Soil Installed(labor&materials) 1 Cubic Foot $ 25.00 $ 25.00
Landscape Personnel Labor Hours
126 Landscape Supervisor 1 Hourly _$ 85.00 $ 85.00
127 Landscape Laborer 1 Hourly $ 75.00 $ 75.00
Irrigation Personnel Labor Hours
128 Irrigation Supervisor 1 Hourly $ 85.00 $ 85.00
129 Irrigation Technician 1 Hourly $ 85.00 $ 85.00
130 Irrigation System Review 1 Hourly $ 25.00 $ 25.00
131 Irrigation Supervisor(After Hours(7:00 p.m.-6:30 a.m.)) 1 Hourly $ 85.00 $ 85.00
132 Irrigation Technician(After Hours(7:00 p.m.-6:30 a.m.)) 1 Hourly $ 85.00 $ 85.00
Mulching,(2"mulch,2 cubic foot bags),Approximately 34,445 bags
133 Mulch materials with labor to install(Contractor supplied mulch) 1 Bag $ 7.00 $ 7.00
134 Labor installation rate only (County supplied mulch) 1 Bag $ 5.00 $ 5.00
Tree and Palm Maintenance Services (all Inclusive services to include labor,equipment,8.materials)
135 Staking Large Palms(Caliper greater than 6") 1 Each $ 200.00 $ 200.00
Staking Small Canopy Tree
136 1 Each $ 200.00
(2x2 posts and guy wire,4"-6"caliper) $ 200.00
137 Staking Large Canopy Tree 1 Each $ 200.00
(2x4 posts,greater than 6"caliper) $ 200.00
138 Restanding and Staking Small Palm 1 Each
(4"-6"Caliper) $ 300.00 $ 300.00
139 Restanding and Staking Large Palms 1 Each $ 400.00
Caliper greater than 6") $ 400.00
140 Restanding and Staking Small Canopy Tree 1 Each $ 300.00
2x2 posts and guy wire,4"-6"caliper) $ 300.00
l 41 Restaking Large Canopy Tree 1 Each $ 400.00
(2x4 posts,greater than 6"caliper) $ 400.00
142 Reconstructive/Restoration or Reduction Tree Pruning 1 Each $ 75.00 $ 75.00
143 Hazardous Tree Pruning 1 Each $ 75.00 $ 75.00
144 Root pruning,re-planting,re-standing and staking with 2x4(Tree or Palm) 1 Each $ 600.00 $ 600.00
145 Root Pruning,re-planting,re-standing and staking with 4x4(Tree or Palm) 1 Each $ 750.00 $ 750.00
146 Root Pruning,re-planting,re-standing and staking with lodge poles 1 Each $ 250.00
(Tree only) $ 250.00
147 Removal:Small Palms-Alexander,Pygmy Date,Montegomery,Thrinax, 1 Each $ 400.00
Cocothrinax,(includes root balls and stumps) $ 400.00
148 Removal:Medium Palms-Foxtail&Sabal(includes root balls and stumps) 1 Each $ 450.00 $ 450.00
149 Removal:Large Palms-Royal&Bismarck(includes root balls and stumps) 1 Each $ 800.00 $ 800.00
150 Removal:Small Trees-Trees up to 10 feet in height(includes root balls and 1 Each $ 200.00
stumps) $ 200.00
151 Removal:Medium Trees-11 feet in height but less than 20 feet in height 1 Each $ 300.00
(includes root balls and stumps) $ 300.00
152 Removal:Large Trees-20 feet in height and greater(includes root balls and 1 Each $ 600.00
stumps) $ 600.00
9®
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Item Description Qty UOM Unit Price Total
153 Stump tip overs(small) 1 Each $ 200.00
$ 200.00
154 Stump tip overs(medium) 1 Each
$ 300.00 $ 300.00
155 Stump tip overs(large) 1 Each $ 400.00
$ 400.00
156 Soil replacements 1 Cubic Yard $ 250.00 $ 250.00
157 Cut Dead Palm to a 3'stump(All sizes) 1 Hour $ 85.00
$ 85.00
158 Cut Dead Tree to a 3'stump(All sizes) 1 Hour $ 85.00
$ 85.00
159 Debris Removal 1 Cubic Yard $ 200.00 $ 200.00
H. Equipment&Labor(All inclusive in unit price:equipment,fuel,labor,operator,supplies)
160 Bucket Truck
1 Hourly $ 125.00 $ 125.00
161 Water Truck 1 Hourly $ 50.00 $ 50.00
162 Crane Truck 1 Hourly $ 50.00 $ 50.00
163 Mini Excavator 1 Hourly $ 125.00 $ 125.00
164 Skid Loader 1 Hourly $ 125.00 $ 125.00
I. Traffic Accident Clean up(All inclusive of labor for removal of damaged plant materials and accident debris,equipment,
debris hauling and disposal,disposal fees,blowing mulch from roadway,reinstalling disturbed vegetation and materials that are
not damaged.
165 Traffic Accident Clean up 1 Hourly I$ 85.001 $ 85.00
J.Paver Replacements(All inclusive rate for labor,equipment,damaged material removal,hauling and disposa fees,and
installation).
166 Paver replacements 1 Hourly I$ 85.00 $ 85.00
BID TOTAL $ 352,098.53
Line item#75 stricken from the bid and no longer considered in the bid award(plant material size not provided) $ (1.00)
REVISED BID TOTAL $ 352,097.53
Materials markup percentage not to exceed 15%(non-bid line items,receipts required)
167 Materials markup Not To Exceed 15% 15%
Page6of6
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gt12-2018 10:57 AM Fax '->Collier County 1 6 A 2 1
Cc •® DATE(MMIDDIYYYY)
`�. CERTIFICATE OF LIABILITY INSURANCE E(MMID Is
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
Brown & Brown Of Florida, Inc. PHONE FAX
1421 Pine Rid a Road, Suite 200 IA/C,No.Ext1: 239-262-5143 (A/C,No):239-261-3265
Naples FL 34109 ADDRESS: certsgbbnaples.com
INSURER(S)AFFORDING COVERAGE NAIC S
INSURER A:Associated Industries Insurance Company,Inc. 23140
INSURED COMME-2 INSURER B:Southern-Owners Insurance Company 10190
Florida Land Maintenance Inc dba
Commercial Land Maintenance INSURER c: Owners Insurance Company 32700
3980 Exchange Avenue INSURER D:
Naples FL 34104 INSURERE:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 1661166040 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUER POLICY EFF POLICY EXP LIMITS
LTR INSD WVD POLICY NUMBER (MM/DDIYYYYI IMM/DD/YYYY)
B X COMMERCIAL GENERAL LIABILITY Y Y 20223177 1/1/2015 1/1/2018 EACH OCCURRENCE $1,000,000
DAMAGE TO TED
CLAIMS-MADE X OCCUR PREMISES(Ea occurrence)r $300.000
MED EXP(Any one person) $10.004
PERSONAL&ADV INJURY $1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000
POLICY PRO JECT LOC PRODUCTS-COMP/OP AGG $2,000 000
OTHER: $
C AUTOMOBILE LIABILITY 5030375801 1/1/2013 1/1/201:3 COMBINED SINGLE LIMIT $
(Ea accident) 1,000,000
X ANY AUTO BODILY INJURY(Per person) $
ALL OWNED SCHEDULED BODILY INJURY(Per accident) $
AUTOS AUTOS
X HIRED AUTOS X ATOS NED (pe a OPERTY cident)AMAGE $
A X UMBRELLA LIAB X OCCUR A)P-C1078738 1/1/2010 'I/11/2013 EACH OCCURRENCE $5,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $
DED X RETENTION$n $
A WORKERS COMPENSATION 'I AX.VC1075235 1/1/2013 1/1/2013 PER OTH-
AND EMPLOYERS'LIABILITY Y 1 N STATUTE ER
ANY PROPRIETORIPARTNER/EXECUTIVE E.L.EACH ACCIDENT $1,000,000
OFFICER/MEMBER EXCLUDED? N IA
(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1000000
If yes,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required)
Landscaping Contractor
General Liability includes Additional Insured status per form#55373-Blanket Additional Insured,when required under a written agreement with you. Blanket
Waiver of Subrogation per General Liability Plus Endorsement.
Workers Compensation includes Blanket Waiver of Subrogation per form#WCOD0313-Waiver of our Right to Recover from Others Endorsement.
Collier County Board of County Commissioners
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Collier County Board of County Commissioners
2800 N Horsehoe Drive AUTHORIZED REPRESENTATIVE
Naples FL 34104
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I
O 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD