Agenda 01/11/2011 Item #16A10
EXECUTIVE SUMMARY
Agenda Item No, 16A 10
January 11, 2011
Page 1 of 10
Recommendation to award RFQ# 09-5220, "Vanderbilt Beach MSTU Roadway Grounds
Maintenance" to Florida Land Maintenance, Inc. d/b/a Commercial Land Maintenance,
Inc. in the estimated annual amount of $61,079.00.
OBJECTIVE: Recommend that the Board award RFQ# 09-5220, "Vanderbilt Beach MSTU
Roadway Grounds Maintenance" to Florida Land Maintenance, Inc. d/b/a Commercial Land
Maintenance.
CONSIDERATIONS: On May 14,2009, the Purchasing Department sent out 399 notices
for RFQ# 09-5220, "Vanderbilt Beach MSTU Roadway Grounds Maintenance". On May 28,
2009, bids were opened and three (3) bids were received, one bidder was deemed non-
responsive. On June 4, 2009, Vanderbilt Beach MSTU Committee made motion to award the
bid to the lowest bidder. (motion carried unanimously 3-0).
An evaluation of previous fiscal year actual expenditures indicates actual expenditures of
$52,470.00 (PO 450011743 issued to Commercial Land Maintenance under RFQ 09-5220).
Based on previous year expenditures staff anticipates annual contract expenditures which
exceeds the $50,000 threshold.
The primary reason for additional expenditures is repair of irrigation system due to damage by
vanda~ism and landscape refurbishment projects which utilize standard contract rates.
Staff recommends award to Florida Land Maintenance, Inc. d/b/a Commercial Land
Maintenance as the lo,vest, responsive qualified bidder. The bids \vere as follo\vs:
Contractor
Florida Land Maintenance, Inc.
Ground Zero
Base Amount
$32,988.00
$40,943.00
Alternate
$28,091.00
$48,538.00
Total plus Alternate
$61,079.00
$89,481.00
FISCAL IMPACT: The total estimated annual contract amount per Bid is $61,079.00. This
bid amount includes base contract amount of $32,988.00 (for Basic Maintenance and Site
Specific Maintenance), plus the alternate selected is in the amount of $28,091.00 (for planting
services); funding is available in Vanderbilt Beach MSTU Fund 143-162543.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a simple majority
vote-SRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
RECOMMENDATION: That the Board award RFQ# 09-5220, "Vanderbilt Beach MSTU
Roadway Grounds Maintenance" to Florida Land Maintenance, Inc. d/b/a Commercial Land
Maintenance. The contract is in the form of a standard county purchase order.
Prepared By: Darryl Richard, RLA, Project Manager, A TM Department
Attachments: (1) RFQ# 09-5220 Bid Tabulation; (2) Vanderbilt Beach MSTU Minutes - June 4,
2009
Item Number:
Item Summary:
Meeting Date:
Agenda Item No. 16A 10
January 11, 2011
Page 2 of 10
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16A10
Recommendation to award RFQ# 09-5220, Vanderbilt Beach MSTU Roadway Grounds
Maintenance to Florida Land Maintenance, Inc. d/b/a Commercial Land Maintenance, Inc, in
the estimated annual amount of $61 ,079.
1/11/2011 9:00:00 AM
Prepared By
Darryl Richard
Transportation Division
Project Manager
Date
Alternative Transportation Modes
12/21/20103:46:04 PM
Approved By
Scott R. Teach
County Attorney
Deputy County Attorney
Date
County Attorney
12/21/2010 3:49 PM
Approved By
Brenda Brilhart
Administrative Services
Division
Purchasing Agent
Date
Purchasing & General Services
12/21/20103:53 PM
Approved By
Darryl Richard
Transportation Division
Project Manager
Date
Alternative Transportation Modes
12/21/20103:53 PM
Approved By
Pamela J. Lulich
Transportation Division
Manager - Landscape Operations
Date
Alternative Transportation Modes
12/21/20103:59 PM
Approved By
Michelie Edwards Arnold
Transportation Division
Director - A.lt Transportation Modes
Date
Alternative Transportation Modes
12/21/2010 4:05 PM
Approved By
Gloria Herrera
Transportation Division
Management/Budget Analyst
Date
Transportation Administration
12/21/20104:12 PM
Approved By
Norm E. Feder, AICP
Transportation Division
Administrator - Transportation
Date
Transportation Administration
12/22/20108:40 AM
Approved By
Jeff Klatzkow
County Attorney
Date
12/22/20104:09 PM
Agenda Item No. 16A 10
January 11, 2011
Page 3 of 10
Approved By
Nick Casalanguida
Director - Transportation Planning
Date
Transportation Division
Transportation Planning
12/23/2010 9:25 AM
Approved By
Natali Betancur
Administrative Assistant
Date
Transportation Division
Transportation Road Maintenance
12/28/2010 10:50 AM
Approved By
Therese Stanley
Office of Management &
Budget
Manager - Operations Support - Trans
Date
Office of Management & Budget
1/4/20119:35 AM
Approved By
Mark Isackson
Management/Budget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
1/4/201111:05AM
Proj Mager: Darryl Richards
Date posted: 5/14/09
Date due: 5/28/09
RFQ 09-5220
VANDERBILT BEACH MSTU ROADWAY GROUNDS MAINTENANCE
Agenda Item No. 16A 10
January91~~011
Sent ~1l~:'"3;W 10
Download notices: 50
Bid received: 3
Non-Responsive: 1
Florida Land
Maintenance Inc. Groundzero
# Item DescrlDtlon latv Unit Unit Price Total Unit Price Total
1 Weedina 52 Ea $150.00 $7,800.00 $150.00 $7,800.00
2 General Site Prunina 52 Ea $50.00 $2 600.00 $90.00 $4.680.00
3 Weeklv Irriaation Svstems Functions 52 Ea $200.00 $10400.00 $225.00 $11.700.00
4 Trash Removal 52 Ea $50.00 $2 600.00 $65.00 $3,380.00
5 Street Cleanina 52 Ea $50.00 $2.600.00 $125.00 $6.500.00
6 Trees 40 Ea $10.00 $400.00 $20.00 $800.00
7 Palms 104 Ea $18.00 $1,872.00 $20.00 $2,080.00
8 32 Ea $5.00 $160.00 $4.00 $128.00
9 So-Po-Maa 20 Ea $5.00 $100.00 $4.00 $80.00
10 PerformS90uestrene Iron Drench 1 Ea $200.00 $200.00 $145.00 $145.00
11 20-20-20 with Ferromec AC 13.0-0 Dlus 6% Iron 1 Ea $50.00 $50.00 $50.00 $50.00
12 Groundcover. Shrubs, and Trees: Insecticides FUnQicides 1 Ea $600.00 $600.00 $225.00 $225.00
13 Herbicides 1 Ea $600.00 $600.00 $90.00 $90.00
Organic Application (Calculated using 36,070 SF coverage (2" mulch. 2
14 cu. ft. baas, 222.6 CYl 3005 Ea $1.00 $3.005.00 $1.00 $3.005.00
15 Pressure Cleanina Brick Pavers (2.050 sa. fU 1 Ea $1.00 $1.00 $280.00 $280.00
. Base Bid $32 988.00 $40.9013.00
16 Plumbaao 1 Ea $8.00 $8.00 $8.00 $8.00
17 Coontie 1 Ea $12.00 $12.00 $16.00 $16.00
18 Crown of thorn 1 Ea $8.00 $8.00 $12.00 $12.00
19 JunlDer 'Parsonil' 1 Ea $8.00 $8.00 $8.00 $8.00
20 Bouaainvillea Helen Johnson 1 Ea $8.00 $8.00 $8.00 $8.00
21 Green island ficus 1 Ea $8.00 $8.00 $8.00 $8.00
22 Liriooe Everareen aiant 1 Ea $8.00 $8.00 $8.00 $8.00
23 Muhlv arass 1 Ea $8.00 $8.00 $8.00 $8.00
24 Ground Orchids 1 Ea $12.00 $12.00 $16.00 $16.00
25 Crown of Thorn 1 Ea $8.00 $8.00 $12.00 $12.00
26 Asian iasmine Minima 1 Ea $8.00 $8.00 $8.00 $8.00
27 Bouaainvlllea Silhouette 1 Ea $8.00 $8.00 $8.00 $8.00
28 Bia Rose 1 Ea $8.00 $8.00 $12.00 $12.00
29 lIex Schellinas dwarf 1 Ea $8_00 $8.00 $8.00 $8.00
30 Dwarf Firebush 1 Ea $16.00 $16.00 $14.00 $14.00
31 Thrvallis 1 Ea $16.00 $16.00 $14.00 $14.00
32 Bouoainvillea silhouette 1 Ea $18.00 $18.00 $14.00 $14.00
33 A1lamanda Hendersonii Dwarf 1 Ea $16.00 $16.00 $14.00 $14.00
34 Bouoainvillea Helen Johnson 1 Ea $18.00 $18.00 $14.00 $14.00
35 Ixora Nora Grant' 1 Ea $16.00 $16.00 $14.00 $14.00
36 Indian Hawthorne 1 Ea $16.00 $16.00 $14.00 $14.00
37 Junioer Parsoni 1 Ea $16.00 $16.00 $14.00 $14.00
38 Varieaated arboricola Trinette 1 Ea $16.00 $16.00 $14.00 $14.00
39 Dwarf bouaainvlllea 1 Ea $18.00 $18.00 $14.00 $14.00
40 Ground orchids 1 Ea $22.00 $22.00 $18.00 $18.00
41 Plumbaao 1 Ea $16.00 $16.00 $14.00 $14.00
42 Saw Palmetto 1 Ea $35.00 $35.00 $28.00 $28.00
43 lIex Schellinas dwarf 1 Ea $16.00 $16.00 $14.00 $14.00
44 Indian hawthome Alba, white 1 Ea $16.00 $16.00 $14.00 $14.00
45 Crown of Thorn 1 Ea $16.00 $16.00 $18.00 $18.00
46 Dwarf Ixora 1 Ea $16.00 $16.00 $14.00 $14.00
47 Zanadu 1 Ea $18.00 $18.00 $18.00 $18.00
48 Bottlebrush Red cluster 1 Ea $40.00 $40.00 $135.00 $135.00
49 Cardboard Palm 1 Ea $40.00 $40.00 $135.00 $135.00
50 Cattlev Guava 1 Ea $40.00 $40.00 $135.00 $135.00
51 Crinum Lilv . 1 Ea $40.00 $40.00 $135.00 $135.00
52 Crace Mvrtle 1 Ea $40.00 $40.00 $135.00 $135.00
53 Hibiscus Standard 1 Ea $40.00 $40.00 $135.00 $135.00
54 Jamaican Caoer 1 Ea $50.00 $50_00 $135.00 $135.00
55 Lioustrum 1 Ea $40.00 $40.00 $135.00 $135.00
56 Mvrsine 1 Ea $40.00 $40.00 $135.00 $135.00
RECEIVED
JUL 1 5 2009
1''T a l'tsp()rLc.:i l' 1 C.::-.l,
xrM Det'
Proj Mager: Danyl Richards
Date posted: 5/14/09
Date due: 5/28/09
RFQ 09-5220
VANDERBILT BEACH MSTU ROADWAY GROUNDS MAINTENANCE
Agenda Item No. 16A 10
January 1} \ 2011
Pa.,.Qri@l~t 10
Sent notlees: 399
Download notices: 50
Bid received: 3
Non-Responsive: 1
Florida Land
Maintenance Inc. Groundzero
, Item DescrlDtlon latv Unit Unit Price Total Unit Price Total
57 Silver Buttonwood 1 Ea $40.00 $40.00 $135.00 $135.00
58 SimDson or SDanish StoDoer 1 Ea $40.00 $40.00 $135.00 $135.00
59 Sabal mionor 1 Ea $75.00 $75.00 $190.00 $190.00
60 Varieoated Plttosoorum 1 Ea $40.00 $40.00 $160.00 $160.00
61 Red Maole 1 Ea $50.00 $50.00 $145.00 $145.00
62 Black Olive Shadv Ladv 1 Ea $50.00 $50.00 $145.00 $145.00
63 Floss Silk Tree 1 Ea $50.00 $50.00 $145.00 $145.00
64 Yellow Poinciana 1 Ea $125;00 $125.00 $145.00 $145.00
65 Bald CVoress 1 Ea $75.00 $75.00 $145.00 $145.00
66 Hone Kana Orchid 1 Ea $50.00 $50.00 $145.00 $145.00
67 Botllebrush Red Cluster 1 Ea $70.00 $70.00 $205.00 $205.00
68 Silver Buttonwood 1 Ea $125.00 $125.00 $205.00 $205.00
69 Craoe Mvrtle 1 Ea $150.00 $150.00 $205.00 $205.00
70 Dahoon Hollv 1 Ea $150.00 $150.00 $205.00 $205.00
71 Hollv East Palatka 1 Ea $150.00 $150.00 $225.00 $225.00
72 Foxtail Palm 1 Ea $195.00 $195.00 $205.00 $205.00
73 Liaustrum 1 Ea $150.00 $150.00 $250.00 $250.00
74 Live Oak 1 Ea $195.00 $195.00 $250.00 $250.00
75 Maanolia 1 Ea $150.00 $150.00 $205.00 $205.00
76 Red Maole 1 Ea $100.00 $100.00 $205.00 $205.00
77 Tabebuia loe 1 Ea $195.00 $195.00 $205.00 $205.00
78 Wax Mvrtle 1 Ea $50.00 $50.00 $205.00 $205.00
79 Orchid Tree (White) 1 Ea $150.00 $150.00 $205.00 $205.00
80 Silver Buttonwood 1 Ea $200.00 $200.00 $300.00 $300.00
81 Craoe Mvrtle 1 Ea $250.00 $250.00 $300.00 $300.00
82 Dahoon Hollv 1 Ea $240.00 $240.00 $300.00 $300.00
83 Hollv East Palatka 1 Ea $240.00 $240.00 $300.00 $300.00
84 Foxtail Palm 1 Ea $290.00 $290.00 $300.00 $300.00
85 Liaustrum 1 Ea $240.00 $240.00 $300.00 $300.00
86 Live Oak 1 Ea $290.00 $290.00 $300.00 $300.00
87 Maanolia 1 Ea $290.00 $290.00 $345.00 $345.00
88 Red Maole 1 Ea $240.00 $240.00 $300.00 $300.00
89 Tabebuia loe 1 Ea $290.00 $290.00 $300.00 $300.00
90 Wax Mvrtle 1 Ea $60.00 $60.00 $300.00 $300.00
91 Orchid Tree (White) 1 Ea $290.00 $290.00 $300.00 $300.00
92 Silver Buttonwood 1 Ea $300.00 $300.00 $400.00 $400.00
93 Craoe Mvrtle 1 Ea $350.00 $350.00 $400.00 $400.00
94 Dahoon Hollv 1 Ea $300.00 $300.00 $400.00 $400.00
95 Hollv East Palatka 1 Ea $300.00 $300.00 $400.00 $400.00
96 Foxtail Palm 1 Ea $300.00 $300.00 $400.00 $400.00
97 Liaustrum 1 Ea $300.00 $300.00 $400.00 $400.00
98 Live Oak 1 Ea $350.00 $350.00 $450.00 $450.00
99 Maanolia DO Blanchard 1 Ea $350.00 $350.00 $450.00 $450.00
100 Maanolia Little Gem 1 Ea $350.00 $350.00 $450.00 $450.00
101 Shady Ladv Black Olive 1 Ea $300.00 $300.00 $400.00 $400.00
102 Rain Tree 1 Ea $350.00 $350.00 $400.00 $400.00
103 Tabebuia IDe 1 Ea $350.00 $350.00 $400.00 $400.00
104 Wax Mvrtle 1 Ea $60.00 $60.00 $400.00 $400.00
105 Bald CVDress 1 Ea $300.00 $300.00 $400.00 $400.00
106 HaM Kana Orchid 1 Ea $300.00 $300.00 $400.00 $400.00
107 Orchid Tree (White) 1 Ea $300.00 $300.00 $400.00 . $400.00
108 Live Oak 100 aal. 1 Ea $750.00 $750.00 $1 500.00 $1,500.00
109 Live Oak 200 aal. 1 Ea $1,000.00 $1,000.00 $2,700.00 $2,700.00
110 Live Oak 300 aal. 1 Ea $1,200.00 $1,200.00 $3,000.00 $3,000.00
111 Hona Kona Orchid 10' to 12' 1 Ea $200.00 $200.00 $350.00 $350.00
112 HonQ KonQ Orchid 14' to 20' OA 1 Ea $300.00 $300.00 $400.00 $400.00
113 Hona Kana Orchid 15' to 35' OA 1 Ea $300.00 $300.00 $800.00 $800.00
114 Alexander Palm 8' to 1 0' OA 1 Ea $250.00 $250.00 $350.00 $350.00
R,ECEIVEfl
JUL t 5 200~)
Tr a n sport at 1(111
ATM Dept..
proj Mager: Darryl Richards
Date posted: 5/14/09
Date due: 5/28/09
RFQ 09-5220
VANDERBILT BEACH MSTU ROADWAY GROUNDS MAINTENANCE
Agenda Item No. 16A 10
Januarynk1.2011
Pacre'9I."~~ 10
Sent notices: '3~
Download notices: 50
Bid received: 3
Non-Responsive: 1
Florida Land
Maintenance. Inc. Groundzero
, Item DescrlDtlon Qty Unit Unit Price Total Unit Price Total
115 Alexander Palm 10' to 16' OA 1 Ea $350.00 $350.00 $600.00 $600.00
116 Coconut Palm 10' t015' GW 1 Ea $1,000.00 $1,000.00 $750.00 $750.00
117 Coconut Palm Lamer sizes, cost oer foot of wood 1 Ea $150.00 $150.00 $75.00 $75.00
118 Foxtail Palm FG 8' to 10' 1 Ea $400.00 $400.00 $350.00 $350.00
119 Foxtail Palm FG 10' to 15' OA 1 Ea $500.00 $500.00 $500.00 $500.00
120 Foxtail Palm Lamer sizes cost oer foot of wood 1 Ea $75.00 $75.00 $75.00 $75.00
121 Roval Palm 7' to 10' GW 1 Ea $750.00 $750.00 $500.00 $500.00
122 Roval Palm 12' to 16' GW 1 Ea $900.00 $900.00 $1,600.00 $1,600.00
123 Roval Palm Laroer sizes, cost oer foot of wood 1 Ea $150.00 $150.00 $125.00 $125.00
124 Sabal Palm 10' .18' OA 1 Ea $325.00 $325.00 $225.00 $225.00
125 Thatch Palm 6' to 8' OA 1 Ea $450.00 $450.00 $350.00 $350.00
126 Thatch Palm Laroer sizes, cost oer foot of wood 1 Ea $200.00 $200.00 $100.00 $100.00
127 Wax Mvrtle 10' OA 1 Ea $50.00 $50.00 $250.00 $250.00
128 WaxM vrtle 12' OA 1 Ea $60.00 $60.00 $350.00 $350.00
129 WaxM vrtle 14' OA 1 Ea $75.00 $75.00 $400.00 $400.00
130 Cra- ~rtIe 'Muskoaee' 8' to 10' OA 1 Ea $150.00 $150.00 $200.00 $200.00
131 Crane Mvrtle 'Muskoaee' 10' to 14' OA 1 Ea $200.00 $200.00 $350.00 $350.00
132 Cra:Je Mvrtle 'Natchez' 8' to 10' OA 1 Ea $150.00 $150.00 $200.00 $200.00
133 Cra :Je Mvrtle 'Natchez' 10' to 14' OA 1 Ea $200.00 $200.00 $350.00 $350.00
134 Cra )8 Mvrtle 'Tuscarora' 8' to 10' OA 1 Ea $150.00 $150.00 $200.00 $200.00
135 Cra :Je MYrtle 'Tuscarora' 10' to 14' OA 1 Ea $200.00 $200.00 $350.00 $350.00
136 Maanolia DO Blanchard 100 aal. 1 Ea $600.00 $600.00 $1,800.00 $1,800.00
137 Maanolia Little Gem 100 gal. 1 Ea $600.00 $600.00 $2,200.00 $2,200.00
138 Shady Ladv Black Olive 10' to 18'OA 1 Ea $350.00 $350.00 $900.00 $900.00
139 Shady Ladv Black Olive 16' to 20'OA 1 Ea $450.00 $450.00 $1,500.00 $1,500.00
140 Bald Cvoress 100-cial 1 Ea $400.00 $400.00 $1,800.00 $1,800.00
141 Irriaation Suoervisor 1 Hr. $65.00 $65.00 $54.00 $54.00
142 Irriaation Technician 1 Hr. $65.00 $55.00 $38.00 $38.00
143 Laborer 1 Hr. $55.00 $55.00 $28.00 $28.00
144 Irriaation System Review 1 Hr. $25.00 $25.00 $150.00 $150.00
145 Stakina of Small Palm /4"-6" Calioer) 1 Ea $90.00 $90.00 $200.00 $200.00
146 Stakina Laroe Palms (Caliper greater than 6") 1 Ea $125.00 $125.00 $150.00 $150.00
147 Staklna Small Canoov Tree (2x2 oosts and ow wire, 4"-6" calIDe~ 1 Ea $90.00 $90.00 $250.00 $250.00
148 Stakina Larae CanoovTree (2x4 posts, areater than 6" calioer) 1 Ea $125.00 $125.00 $350.00 $350.00
149 Restandinaand Stakina Small Palm (4"-6" Calioer) 1 Ea $225.00 $225.00 $375.00 $375.00
150 Restandina and Stakina Large Palms (Calioer areater than 6") 1 Ea $250.00 $250.00 $500.00 $500.00
151 Restandina and Stakina Small CanoDY Tree 2x2 DoStS and auv wire, 4"-6 1 Ea $225.00 $225.00 $350.00 $350.00
152 Restakina Lame CanonvTree 2x4 Dosts, areater than 6" calioer 1 Ea $250.00 $250.00 $900.00 $900.00
153 Mowina & Edaina 49,776 SF 52 Ea $50.00 $2,600.00 $75.00 $3,900.00
Subtotal Alternate $28.091.00 $48 538.00
Total Base Plus Alternate $61 079.00 $89481.00
Hannula Landscaoina & Irriaation deemed non-resDonsive
Purchasina aaent: Brenda Brilhart
Witness: Carol RooD
RECEIVEI)
JUL 1 5 20GJ
'fr ansponat H:on
'\TM Dept.
~
Agenda Item No. 16A 10
January 11, 2011
Page 7 of 10
lIaHdDr(li,t BDae4 M.S.7.".
Advisory OOHtHtlttoo
2705 Horseshoe Drive South
Naples, FL 34104
June 4, 2009
MINUTES
I. Call Meeting to Order
The meeting was called to order by Dick Lydon at 2:00 P.M.
II. Attendance
Members: Bud Martin, Dick Lydon, Charles Arthur (Excused), Bruce
Forman (Excused), Bill Gonnering
County: Darryl Richard-MSTU Project Manager, Tessie Sillery-Operations
Coordinator, Caroline Soto-Budget Analyst
Others: Jim Fritchey-CLM, Chris Tilman-Malcome Pirnie, Lew Schmidt-
Resident, Darlene Lafferty-Mancan
III. Approval of Agenda
Add: V. C. Maintenance Contract
V.D. Malcolm Pirnie Proposal
Bud Martin moved to approve the agenda as amended. Second by Bill
Gonnering. Motion carried unanimously 3-0.
IV. Approval of Minutes - May 7,2009
Change: Pg.2, VII. A., should read-Jim Fritchey noted that eLM was at an
unfair "disadvantage" as they were not given the opportunity to rebid the
Project outside of Contract rates.
Bud Martin moved to approve the minutes of May 7, 2009 as amended.
Second by Dick Lydon. Motion carried unanimously 3-0.
V. Transportation Services Report
A. Budget Report - Caroline Soto distributed and reviewed. (See
attached)
-} Available Revenue Structure is short $73,950.02
-} Spent to date Operating Expense $122,262.39
-} Available Improvements General $4,172,350.82
B. Project Manager Report-Darryl Richard distributed and reviewed
additional information: (See attached)
· (V A-27) Execution of Underqround Facilities Conversion
Aqreement-On hold pending Final Design
· (V A-24) FPL Desiqn-Anticipate Draft design soon
1
. (V A-23) Phase One Proiect Coordination-Channel Drive Pilot
Proqram-
. 3 Homeowners have been contacted and are in agreement with
their portion of the cost ($650.00)
. MSTU is installing conduit to the bottom of the meter can for
each homeowner
. If unable to contact the 4th residence FPL will install a pole and
bill the homeowner $800.00
Agenda Item No. 16A 10
January 11, 2011
Page 8 of 10
Discussions ensued and it was questioned if the $650.00 Residence
charge may be billed to the homeowner as the pole installation may be
billed.
Lew Schmidt questioned if his property would be upgraded as he paid
to have underground Utilities installed and conduit was not installed.
Darryl Richard will confer with John Leer on a conduit upgrade to his
property.
After much discussion it was clarified that phone lines are currently
underground and Comcast is waiting on a Preliminary Design prior to
submittal of a quote.
C. Maintenance Contract-(VA-18) Pg. 2, quotes (Project Manager
Report) were reviewed and it was announced the Planting Services
(plant materials and replacements as needed) were bid separately. It
was noted Hannula Landscape was the lowest qualified bidder:
{- Commercial Land Maintenance
- Base contract $35,588.00
- Planting Services $25,491.00
{- Hannula Landscape
- Base Contract $35,250.65
- Planting Services $22,052.45
Discussions developed and the Committee expressed dissatisfaction
on the following issues:
,.. The Committee did not receive the Bid documents for review
,.. The assumption of awarding the bid to Hannula (by the County)
,. The Contractor "Base" bid amount differs by only $300.00
,.. Per County Purchasing process Hannula is scheduled to
commence Maintenance on June 8, 2009.
Jim Fritchey noted Hannula Landscape did not meet the Contact
qualifications. The State requirements to spray turf, plants and to apply
insecticides and herbicides are as follows:
· A valid Pesticide License
· Bachelor degree or equivalent practical experience
· A current Contractor Occupational License
It was additionally noted:
. Hannula License(s) are not listed on the OBPR website
. A Certificate for William Jones employed with Rainbow Property
Management was submitted with the Hannula quote.
2
Agenda Item No. 16A 10
January 11, 2011
Page 9 of 10
. Hannula does not meet the 5 year "Experience" requirement
Darryl Richard replied the Purchasing Department had examined all
documents and the BCC awarded Maintenance Contracts to Hannula
Landscape for Radio Rd. MSTU and Golden Gate MSTU.
After much discussion the Committee agreed it was necessary to
confirm Hannula possessed the required License(s) and did not utilize
subcontractors. Subsequently the bid award will go to the lowest
qualified bidder.
Bud Martin moved that the Project Manager (Darryl Richard) go
back to Purchasing (Department) and review the qualifications of
the bidders to assure all bidders are indeed qualified under State
Law and accept the bid of lowest qualified bidder. Second by Bill
Gonnering. Motion carried unanimously 3-0.
D. Malcolm Pirnie Proposal-For Phase I Construction Management
Services was reviewed by Chris Tilman: (See attached)
. Cost is primarily to provide Field Services
. Quote amount-$49,920.00
. 30 working days in the field for directional boring
Bud Martin moved to approve Malcolm Pirnie contract (in the
amount of $49,920.00.) Second by Bill Gonnering. Motion carried
unanimously 3-0.
Dick Lydon requested an update to the Committee via email on the
findings and result on the Maintenance Contract.
VI. landscape Maintenance Report-ClM-Jim Fritchey-None
VII. Old Business-None
VIII. Project Update
A. Utilities-Charles Arthur-None
B. Maintenance-Bruce Forman-None
C. Tax Analysis-Bud Martin-None
D. Liaison-Dick Lydon conveyed FPL is conducting a June 19, 2009
meeting to announce a possible fee increase. After much Committee
discussion it was agreed to decline attending the meeting.
IX. New Business-None
X. Public Comment-lew Schmidt volunteered to continue working with
Darryl Richard as a maintenance liaison and monitor the Utilities Project
3
Agenda Item No. 16A 10
January 11, 2011
. Page 10 of 10
There being no further business for the good of the County, the meetmg
was adjourned at 3:12 P.M.
Vanderbilt Beach MSTU
Advisory Committee
Dick Lydon, Chairman
These minutes approved by the Committee on
as presented or amended
The next meeting is at 9:00 A.M. on October 15, 2009
ST. JOHNS PARISH LIFE CENTER
625 111TH Ave.
Naples, FL.
4