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Golden Gate MSTU Minutes 04/17/2018 -sd- • GOLDEN GATE M.S.T.U. ADVISORY COW ITV 3299 East Tamiami Trail, Suite 103 Naples, FL 34112 MINUTES I. Call to Order The meeting was called to order at 4:30 P.M. by Ms. Spencer. Attendance was called and a quorum was established. II. Attendance: Patricia Spencer, Chairman; Herman Haeger, Vice Chairman; Ron Jefferson; Paula Rogan; Dusty Holmes (Excused) County: Dan Schumacher, Project Manager; Rosio Garcia, Collier County Intern Others: Michael McGee, McGee & Associates; Aaron Gross, Ground Zero Landscaping III. Pledge of Allegiance The Pledge of Allegiance was recited. IV. Approval of Agenda Ms. Spencer moved to approve the Agenda of the Golden Gate Advisory Committee as presented. Second by Mr. Jefferson. Carried unanimously 4- 0. V. Approval of Minutes: March 20,2018 Mr. Haeger moved to approve the minutes of the March 20, 2018 meeting as presented. Second by Ms. Rogan. Carried unanimously 4- 0. VI. Landscape Maintenance Report A. Ground Zero Landscaping, LLC is awarded the Landscape bid,PO issued. Mr. Schumacher reported significant landscape maintenance progress has been accomplished by Ground Zero Landscaping and anticipates the firm will bid on the multi-year contract. Mr. Gross reported on landscape maintenance as follows: • Three roadways were mowed,weeded and trash removed. 1/5 MINUTES • Areas were sprayed for weeds. • Juniper was trimmed from the curb on Tropicana Boulevard. • Firebush was pruned and dead Crown of Thorns removed on Coronado and Hunter. Mr. Schumacher noted landscape maintenance is moving from the "recovery"to "replacement"phase. Mr. Gross and Mr. McGee are formulating a plan for plant refurbishment for the medians based on Mr. McGee's recommendations. B. Hannula Landscaping& Irrigation is awarded the Irrigation bid,PO requested. Mr. Schumacher reported an interim Purchase Order(PO) for irrigation maintenance has been issued for Hannula Landscaping& Irrigation. Mr. Schumacher will solicit quotes for tree stump removal from qualified contractors now that the irrigation contract is in effect. VII. Landscape Architect's Report—McGee & Associates Mr. McGee submitted the "Landscape Observation Report: -FY 17-18, April 2018" for information purposes noting the monthly detailed report should be referenced for hurricane Irma tree and shrub damage and corresponding recommendations. Tropicana Boulevard • Recommend refurbishment of dwarf Fakahatchee and Bougainvillea beds. • The HydroPoint WeatherTrak data was 173,157 gallons for March 2018. • Light#2 on Median#6 destroyed due to an auto accident. Sunshine Boulevard • 18th Place SW: An auto accident damaged 10— 15 plants (photo depicted). • A replacement program should be developed for areas of declined or missing turf throughout the medians. • Water usage was estimated at 218,544 gallons for March 2018. Hunter Boulevard • Median#1: A proposal for replacement of Alexander Palm and Juniper plants damaged by an auto accident has been requested. • Median#6: Recommend replacement of Oak Tree destroyed by auto accident. The fourth Alexander Palm Tree from the north end has died. Review for possible cause. • Median#10: Alexander Palm and fourteen Big Rose damaged by auto accident. • Median#11: Silk Floss Tree removed due to auto accident • Review beds for replacements of shrub and ground covers. • March water usage for both roadways was estimated at 142,791 gallons. • A proposal for a comprehensive project length was submitted on 2.14.18 and is under review. Collier Boulevard Part A& B - (These arterial roadways are maintained by the County) Commercial Land Maintenance has been awarded the County contract for this roadway. • A major renovation is recommended to remediate damage from Hurricane Irma. • Recommend removing remaining Crown of Thorn on the north end of medians #66 and south end of median#65 and replace with Perennial Peanut. • Auto accident damaged Big Rose Crown of Thorn in north end of median#68. April 17, 2018 GOLDEN GATE MSTU 2/5 MINUTES • Remove dead and prune out brown foliage out of Juniper plants on south end of median#68 and north end of median#4. Replacements recommended. • Turf areas containing weeds and/or previously water stressed and in decline should be reviewed for weed control treatment and/or replacements. • A functioning irrigation system with pumps installed is essential for plant health maintenance. • Monthly water use: Part A—95,556 gallons; Part B—290,786 gallons. Golden Gate Parkway - (This arterial roadway is maintained by the County) Commercial Land Maintenance has been awarded the County contract for this roadway. • Large trees were lost in Hurricane Irma. Renovation plans, funded by the Road Maintenance Division, are not defined. • Insect or weed problems were not observed. • Recommend hand removal program of Torpedo grass when present for Blueberry Flax lily and Liriope beds throughout the medians. • The new irrigation system with three pump stations is operational; combined water usage for March was 1,229,963 gallons. VIII. Project Manager's Report Ms. Garcia, Collier County Intern, reported: •A project is underway to input data into the Cartegraph Asset Tracking and Work Maintenance Inventory System being implemented by the County. •The data includes inventory of the medians (tree identification with GPS coordinates), the irrigation system and lighting. •The information will enable the MSTU to track cost replacement for maintenance items and anticipates the report will be complete by May. A. Budget Report Mr. Schumacher summarized the Golden Gate MSTU Fund Budget 153 dated April 17, 2018 noting: • FY18 Ad Valorem property tax revenue budget is $376,900.00 of which $344,075.91 has been collected. • Total revenue FY18 is $735,800.00 including investment interest, transfers and contributions (minus a 5%reserve of$18,900). • FY18 planned Operating Expense Budget is $340,800. Current commitments total $197,860.00; expenditures $58,596.59. • Uncommitted Operating Expense funds available are $84,349.41. • A Purchase Order for Hannula's Landscaping irrigation maintenance contract in the amount of$10,950 has been requested. • Outstanding balances for Hannula Landscaping& Irrigation landscape maintenance will be closed on verification of invoice submission. • Improvements General Fund of$345,200 (Line 31) is reserved to finance special projects subject to review and approval of the County accounting office. • Total available balance less committed expenses is $470,639.43. Mr. Schumacher will confer with the budget department to determine the rationale for Line 14, Collier County Indirect Cost, charge of$4,450 and update the Committee at the May meeting. April 17, 2018 GOLDEN GATE MSTU 3/5 • MINUTES B. Walkability Community Study—Part 2, Recommendations—Thursday April 19th A public meeting is scheduled for April 19, 2018 for residents to provide input to the final Walkability Study report. Sidewalks and lighting were identified as priorities by the MSTU. Mr. Schumacher attended a Growth Management Division meeting which addressed avenues for funding the improvements. The Golden Gate M.S.T.U. Ordinance would have to be modified to contribute to the projects. The primary responsibility of the M.S.T.U. is to ensure adequate funding to maintain its assets. C. Irrigation—Coronado & Hunter Design—Conduits: a. Installation awarded to Stahiman-England Irrigation,contract in Procurement Division • The contract for Stahiman-England Irrigation in the amount of$175,000 is under review by the Procurement Division and a Purchase Order has been requested. • HydroPoint controllers will be installed upon project completion establishing a uniform system which will be easy to manage and monitor. • It is anticipated the new system will be functional by the fall of 2018. A traffic study would have to be conducted to determine if consolidation to a single lane provides adequate capacity for automobile traffic on Coronado Parkway and converting the second lane to pedestrian and bicyclist traffic. D. Grounds Maintenance a. Invitation to Bid (ITB) package for Ground Maintenance has been submitted to County Procurement Services to be advertised. (Landscape & Irrigation) In accordance with County practice, an Invitation to Bid((ITB) for a multi-year Landscape and Irrigation Maintenance contract, currently under review by the Procurement Division, will be advertised to qualified contractors. The contract, awarded on approval of the Board of County Commissioners, should be reflected in the FY-19 budget effective October 1, 2018. E. Quotes None IX. Old Business A. Canal Bridge Fencing (Golden Gate Pkwy) Mr. Schumacher tabled review of this item to a future meeting. X. New Business A. Stormwater Utility Mr. Schumacher reported the County continues to collect data and address the most effective avenue to fund projects given the regulatory requirements for water quality and flood control. Public workshops will be held to solicit community feedback. XI. Public/Board Comments Child Safe In response to Mr. Haeger's inquiry, Mr. Jefferson reported Lieutenant J. J. Carrol, Golden Gate Sub-Station, was not present at the Civic Association meeting and no update on the request to create "Child Safe Places"was discussed. April 17, 2018 GOLDEN GATE MSTU 4/5 MINUTES Construction Activity by the Canal Bridge Mr. Schumacher has not received a response from Road Maintenance to his inquiry on canal excavation on the north end of Sunshine Boulevard by the bridge. Traffic Signs The Traffic Operations Department is responsible for repair or replacement of signs damaged by Hurricane Irma. Mr. Schumacher suggested contacting the Department to determine if a schedule is available for Golden Gate. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 5:11 P.M. GOLDEN GATE MSTU ADVISORY COMMITTEE C) Patricia Spencer, Chair The Minutes were approved by the Committee on (Y) 'I 15 , 2018 as presented X , or as amended NEXT MEETING: MAY 15,2018—4:30 PM GOLDEN GATE COMMUNITY CENTER 4701 GOLDEN GATE PARKWAY NAPLES,FL 34116 April 17, 2018 GOLDEN GATE MSTU 5/5