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Senior Advisory Committee Minutes 04/04/2018MINUTES OF THE JOINT WORKSHOP OF THE COLLIER COUNTY SENIOR ADVISORY COMMITTEE & PRODUCTIVITY COMMITTEE WORKSHOP ON SUNSHINE LAWS, PUBLIC RECORDS AND ETHICS April 4, 2018 Naples, Florida LET IT BE REMEMBERED that the Collier County Senior Advisory Board and Productivity Committee met on this date at 2:00 P.M. in a Workshop at 3299 Tamiami Trail East, Building F, 2nd Floor, BCC Board Room, Naples, Florida with the following Members Present: Senior Advisory Committee Present: Charles "Doug" Hartman Jacquelyn Pierce Joel Kessler Thomas Lansen Larry Magel Excused: Absent: Litha Berger Murray Hendel Victoria Tracy Productivity Committee Present: Gerald Godshaw Larry Magel Michael Dalby (arrived 2:25) Excused: Michael Lyster Absent: James Gibson Jr. Lauren Melo Also Present: Geoff Willig —Operations Analyst CMO Nick Calsalanguia — Deputy County Manager Coleene Greene —Assistant County Attorney Aimee Trochessett — Customer Service Specialist Public Present: None 1. Call to Order Geoff Willig called the meeting to order at 2:17 P.M. and led the Pledge of Allegiance. 2. Roll Call — Committee Members Five members were in attendance for the Senior Advisory Committee, therefore a quorum was established. Three members were in attendance for the Productivity Committee, therefore a quorum was not established. 3. Approval of Agenda The agenda was distributed to all present no vote was taken 4. Staff Report Nick Casalanguida introduced himself as the staff liaison for the Productivity Committee and Geoff as the staff liaison for the Senior Advisory Committee. Nick shared that he is looking forward to the value that will be added to the County through the two new committees. He cited that they receive direction from the Board and that their purpose is to provide suggestions to the Board for their particular areas of interest. Coleen Green introduced herself and her role in the County Attorney's Office. She shared that her presentation is a basic overview of the Florida Sunshine Laws, and brief discussion on Public records and ethics. She told the group that the Sunshine Laws apply to any board or committee equally and any gathering of members. There are 3 basic requirements that the meeting is open to the public, reasonable notice must be given, and minutes are taken. She then directed the group to avoid the appearance of impropriety when outside of a public setting. She told the members to avoid communication outside of a public meeting and provided examples of situations that they may find themselves in or things to not do. One example provided was if multiple members attend another groups meeting that discusses anything that the committee could discuss or has discussed, only one individual can speak. She reminded the group that emails are public record and that they are .responsible to ensure that their correspondence is available. The easiest way to ensure this is to copy the staff liaison on correspondence. She discouraged the use of any method of communication other than email or provided by the County. She told the group not to utilize social media or texting. Finally, she reminded the members that the County's Ethics Laws apply to them. If the members have any questions about these topics they were directed to contact Coleen. 5. Committee Member Introductions Geoff Willig realized that he had forgotten to have the members present introduce themselves according to the agenda. Each member provided a brief introduction of their background and what committee they were serving on. 6. Public Comment There were no members of the public present and therefore no comments. 7. New Business Since there was not a Quorum of members for the Productivity Committee there was no vote on the Chair and Vice -chair. Geoff mentioned that the Senior Advisory Committee would elect its members at the next meeting. 8. Next Meeting Time, Date, and Location After suggesting either the 18th or the 25th of April as potential next meeting dates the consensus was to hold the next meeting on April 18, 2018 at 1 PM in the Fifth Floor Training Room located at 3299 Tamiami Trl E, Naples FL 34112. The Productivity Committee will meet when the Board assigns a project. 9. Adjournment The meeting was adjourned at 3:38 with nothing further to discuss. 10. Next Meeting The next meeting of the Senior Advisory Committee will be on April 18, 2018 at 1 PM in the Fifth Floor Training Room located at 3299 Tamiami TO E, Naples FL 34112 The Productivity does not have a designated next meeting at this time. Collier County Senior Advisory Committee Charles dartman - airman The foregoing Minutes were approved by Committee Chair on May 3, 2018, "as submitted" Kor "as amended" [ j