Productivity Committee Meeting Agenda 05/10/2018May 10, 2018 10:00AM
Productivity Committee Meeting
3299 Tamiami Trl E
Naples FL, 34112
County Manager’s Front Conference Room
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Adoption of the Agenda
5. Public Comment
6. Adoption of Minutes from Previous Meeting (no action)
7. Staff Reports
8. New Business
8.1. Election of Productivity Committee Chair and Vice Chair
8.2. Adoption of Rules of Procedure
9. Old Business (no action)
10. Announcements (no action)
11. Committee Member Discussion
12. Next Meeting Time, Date and Location
13. Adjournment
COLLIER COUNTY
Productivity Committee
PROCEDURES FOR PRODUCTIVITY COMMITTEE
May 10, 2018
A. General:
1. Meetings. Regular meetings of the advisory board shall be held on such
day, time and place as may be determined by the advisory board, and at a
minimum of once a month, except for one month in the summer.
2. Quorum and Voting. At all regular or special meetings of the advisory
board, a majority of the membership of the advisory board shall constitute
a quorum. Voting shall be by voice unless a member of the advisory
board requests a roll call. The roll shall be in alphabetical order with the
first name called rotating with each motion upon which the vote is called.
The Chairman shall always vote last. A record of the roll call shall be kept
as part of the minutes.
3. Special Meetings. Special meetings may be called by the Chairman at
any time provided adequate notice is given pursuant to Paragraph 4 below.
The Chairman may also call a special meeting when requested to do so in
writing by a majority of the members of the advisory board or by a County
staff member. The notice of such a meeting shall specify the purpose of
such a meeting and no other business may be considered except by
unanimous consent of the advisory board. All members of the advisory
board shall be notified in advance of such special meetings by the staff
liaison.
4. Notice and Publication. The staff liaison shall give notice and keep record
of such notice of its meetings and the meeting of the subcommittees
including the date, time, and location of each regular and special meeting.
Notice shall be posted in the county administration building and other
appropriate locations as recommended by the advisory board and to the
County Public Information Department for further distribution.
5. Open Meetings. All meetings of the advisory board or its subcommittees
shall be open to the public and governed by the provisions of Florida's
Government in the Sunshine Law.
6. Minutes. The minutes of all meetings shall be promptly recorded, and
such records shall be open to public inspection, in accordance with
applicable law.
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7. Location. Meetings of the advisory board, or any of its subcommittees,
shall be held in a location accessible to the public.
8. Meeting Agenda. There shall be an agenda for each meeting of the
advisory board which shall determine the order of business conducted.
The board shall not take action on any matter, proposal, report or item of
business not listed upon the official agenda unless a majority of the board
present consents. Any advisory board member, in the case of an advisory
board or a subcommittee member in the case of a subcommittee, may
place an item on the agenda by submitting it to the Chairman for
forwarding to the staff liaison prior to the deadline for publishing the
notice of such meeting. The Chairman shall determine whether the item
submitted by the board member is relevant to the purposes of the advisory
board. Upon his/her finding that the item is relevant, it shall be included
in the agenda. Staff-initiated agenda items are not subject to prior review
by the Chairman.
9. Order of Business. The order of business at regular meetings shall be:
(a) Call to Order
(b) Pledge of Allegiance
(c) Roll Call
(d) Adoption of the Agenda
(e) Public Comment
(f) Adoption of Minutes from Previous Meeting
(g) Staff Reports
(h) New Business
(i) Old Business
(j) Announcements
(k) Committee Member Discussion
(l) Next Meeting Time, Date and Location
(m) Adjournment
B. Agenda Items Requiring Action (Old Business and New Business):
1. General. All members of the public who address the board shall utilize the
speaker's podium to allow their comments to be recorded, and shall
identify themselves by name and local addresses, if applicable. Further,
any speaker speaking on behalf of an organization or group of individuals
(exceeding five) shall indicate such and shall cite the source of such
authority whether by request, petition, vote, or otherwise.
2. Speaker Registration. Persons, other than staff wishing to speak on an
agenda item shall, prior to the item being heard, register with the staff
liaison on the forms provided. Five (5) or more persons deemed by the
board to be associated together or otherwise represent a common point of
view, as proponents or opponents on any item may be requested to select a
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spokesperson. All persons may speak for a maximum of three (3)
minutes each.
3. Restrictions on Comments Deemed Not Germane to the Item.
Notwithstanding any provisions herein, any board member may interrupt
and/or stop any presentation that discusses matters that need not be
considered in deciding the matter then before the board for consideration.
At any board proceeding, the Chairman, unless overruled by majority of
the board members present, may restrict or terminate presentations which
in the Chairman's judgment are frivolous, unduly repetitive or out of order.
C. Order and Subject of Appearance: To the extent possible, the following shall be
the order of the proceeding:
1. Preliminary Statement. The Chairman shall read the title of the agenda
item.
2. Initial Presentation by Staff. County staff shall make the initial
presentation to the board regarding any item under consideration. After
completion of the staff presentation, the board may make inquiries of staff
at this time.
3. Initial Presentation by Petitioner or Proposer. Petitioner or Proposer shall
make the initial presentation to the board regarding any item under
consideration. After completion of the presentation by the Petitioner or
Proposer, the board may make inquiries of the Petitioner or Proposer at
this time.
4. Speakers. After board inquiry, speakers shall be allowed to speak based
on the time limitation guidelines outlined in the preceding subsection B
above. During and after a speaker's presentation, the board shall have an
opportunity to comment or ask questions of or seek clarification from such
speaker. The board may also allow staff to comment, ask questions of or
seek clarification from speakers.
5. Restrictions on Testimony or Presentation of Evidence. Notwithstanding
any provisions herein, any board member may interrupt any presentation
that contains matters which need not be considered in deciding the matter
then before the board for consideration. At any board proceeding, the
Chairman, unless overruled by majority of the board members present,
may restrict or terminate presentations which in the Chairman's judgment
are frivolous, unduly repetitive or out of order.
D. Rules of Debate: The following rules of debate shall be observed by the board.
Except as herein provided questions of order and the conduct of business shall be
governed by Robert's Rules of Order.
1. Motion under consideration. When a motion is presented and seconded, it
is under consideration and no other motion shall be received thereafter,
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except to adjourn, to lay on the table, to postpone, or to amend until the
question is decided. These countermotions shall have preference in the
order in which they are mentioned, and the first two shall be decided
without debate. Final action upon a pending motion may be deferred until
the next meeting by majority of the members present.
2. Chairman participation. The presiding chairman may move, second and
debate from the chair, and shall not be deprived of any of the rights and
privileges of a board member by reason of being the presiding chairman.
3. Form of address. Each member shall address only the presiding officer for
recognition, shall confine himself to the question under debate, and shall
avoid personalities and indecorous language.
4. Interruption. A member, once recognized, shall not be interrupted except
by the Chairman if the Chairman determines that the member's
participation is irrelevant, frivolous or out of order. Any member may
appeal the decision of the Chairman to the board for decision by majority
vote.
5. The question. Upon the closing of debate, any member may require a roll
call vote. Any member may give a brief statement or file a written
explanation of his vote.
E. Public Comment on General Topics: Members of the public may register to speak
on general topics under the Public Comment portion of the agenda. The number
of speakers permitted to register under public comment on any given agenda shall
be limited to a maximum of five, unless the Chairman recognizes additional
speakers.
1. Speaker Registration. Individuals wishing to speak to the board under
public comment at any regularly scheduled meeting of the board shall
register to speak in writing on the form provided by the County prior to
the public comment portion of the agenda being called by the Chairman.
F Reconsideration: There shall be no reconsideration of items before the board.
G. Conflicts of Interest: Any member having a potential voting conflict shall
publicly state the nature of the conflict at the board meeting and complete Form 8B
[Memorandum of Voting Conflict for County, Municipal and Other Local Public
Officers] within 15 days of the scheduled meeting.
____________________
Michael Lyster
Chairman