PBSD MSTBU Agenda 05/02/2018PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit
NOTICE OF PUBLIC MEETING WEDNESDAY, MAY 2, 2018
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON MAY 2
AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK
OAK DRIVE, NAPLES, FLORIDA 34108.
AGENDA
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 04/04/18 Regular Session meeting minutes
5. *Approval of proposed FY19 PBSD Budget
6. Audience comments
7. Administrator's report
a. Update on timeline for streetlight and sign repairs
b. Update on timeline for 41 berm clean-up and restoration
c. Update on timeline and costs for dredging Clam Pass
d. Update on drainage easements and debris removal
e. April financial report
8. Committee reports
a. Clam Bay
b. Landscape & Safety
c. Water Management
d. Budget
9. Chairman's report
10. Old business
11. New business
a. Bids/quotes for FYI water management projects
12. Adjournment
*indicates possible action items
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND
ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A
DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT
PE LICANBAYSE RV ICESDIV IS ION. N ET.
04/25/2018 1:16:09 PM
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
APRIL 4, 2018
The Pelican Bay Services Division Board met on Wednesday, April 4, 2018, at 1:00 p.m. at the
Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board
Scott Streckenbein, Chairman
Mike Shepherd, Vice -Chairman
Joe Chicurel
Tom Cravens
Jacob Damouni
Pelican Bay Services Division Staff
Neil Doi -rill, Administrator
Marion Bolick, Operations Manager
Also Present
John Chandler, Pelican Bay Foundation
Tim Durham, County Manager's Office
Ken Dawson
Nick Fabregas
Pete Griffith
Bolidan Hirniak (absent)
Susan O'Brien
Rick Swider
Mary McCaughtry, Operations Analyst
Lisa Jacob, Associate Project Manager
Barbara Shea, Recording Secretary
Jim Hoppensteadt, Pelican Bay Foundation
Trent Waterhouse, Pelican Bay Foundation
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Approval of 03/07/18 Regular Session meeting minutes
5. Approval of 03/26/18 Special Session meeting minutes
6. Election of new chair and vice chair
7. Audience comments
Administrator's report
a. Update on timeline for streetlight and sign repairs
b. Update on timeline for 41 berm clean-up and restoration
c. Update on timeline and costs for dredging Clam Pass
d. Update on drainage easements and debris removal
e. March financial report
Committee reports
a. Clam Bay
b. Landscape & Safety
i. *Approve "No Outlet" sign on Crayton Rd. and Pelican Bay Blvd.
c. Water Management
d. Budget
10. Chairman's report
11. Old business
Pelican Bay Services Division Board Regular Session
April 4, 2018
12. New business
13. Adjourmnent
ROLL CALL
Mr. Hirniak was absent and a quorum was established
Mr. Cravens motioned, Mr. Dawson seconded to approve the agenda as
Dresented. The motion carried unanimously.
IIMr. Dawson motioned, Mr. Cravens seconded to approve the 03/07/18 regular I
session meeting minutes as amended. The motion carried unanimously.
Mr. Cravens motioned, Mr. Dawson seconded to approve the 03/26/18 special
session meeting minutes as presented. The motion carried 9-1, with Ms. O'Brien
MR. STRECKENBEIN WELCOMED OUR THREE NEW BOARD MEMBERS: MR.
NICK FABREGAS, MR. PETE GRIFFITH, AND MR. RICK SWIDER
ELECTION OF CHAIR AND VICE -CHAIR
Mr. Streckenbein commented on the approval and adoption of Ordinance 2018-12 by the
Board of County Commissioners, which allows for re-election of PBSD board members as chair
or vice chair.
Mr. Cravens motioned, Mr. Dawson seconded to nominate the existing
Chairman, Mr. Streckenbein to serve as Chairman of the PBSD Board. The
motion carried unanimous) .
Mr. Dawson motioned, Mr. Damouni seconded to nominate Mr. Cravens to serve
as Vice -Chairman of the PBSD Board. The motion carried rmanimousl .
AUDIENCE COMMENTS
Mr. Vincent Vespo commented on the hurricane damaged landscaping along the US 41
berm and the related increase in noise pollution.
ADMINISTRATOR'S REPORT
UPDATE ON TIMELINE FOR STREETLIGHT AND SIGN REPAIRS
Mr. Dorrill reported that the bid packages for hurricane -related streetlight repairs and sign
repairs are ready to go out for bid. It is expected that cost recovery will be close to 100% as these
are insurable assets and qualify for both insurance and FEMA reimbursement. Mr. Dorrill
2
Pelican Bay Services Division Board Regular Session
April 4, 2018
commented that we are pursuing FEMA mitigation foods for a redesign (new specifications) of
the damaged signs, which would result in installing signs which are more hurricane resistant. If
we are not successful in obtaining these additional mitigation funds, then the PBSD would be
responsible for the supplemental costs. Ms. O'Brien suggested that the PBSD consider a "multi-
year project" if the mitigation funds are not approved, in order to spread the supplemental costs
over a number of years.
Mr. Dorrill will share the bids received for each project with board members when they are
received, and will bring the projects to the board as an agenda item for discussion, if time permits.
UPDATE ON TIMELINE FOR 41 BERM CLEAN-UP AND RESTORATION
Mr. Dorrill reported that tree removal on the US 41 berm is in its final phase. As a result
of Hurricane Irma, a total of 65 large trees were lost and the berm was substantially damaged in
22 locations. Our engineer ABB has provided us with a survey, overlaid on an aerial photo of the
entire area. Mr. Dorrill commented that our landscape architect, Ms. Ellin Goetz (of Goetz &
Stropes Landscape) is working on suggested plantings with appropriate sizes, and hopefidly
concept drawings can be reviewed at the next PBSD Board meeting. Mr. Dorrill will obtain a copy
of the original landscape plans of the US 41 berm for review. Mr. Dorrill will invite Ms. Goetz to
attend the next Landscape & Safety Committee meeting.
Mr. Cravens suggested that all plans be reviewed to ensure that no exotic invasive plants
are replanted.
UPDATE ON TIMELINE AND COSTS FOR DREDGING CLAM PASS
Mr. Dorrill reported that on Monday he authorized a one-week extension to the bid deadline
(for the Clam Pass dredging project) until April 10, as a result of contractors requesting additional
time to prepare their bids. He will share the bids with board members when they are received.
After -the -fact approval of the bid selection will be obtained from the Board of County
Commissioners. Mr. Dorrill projects the project will be underway on or about April 15. Mr.
Dorrill commented that there are funds in the project's budget for enhanced security at the project
site.
Ms. O'Brien commented on the proposal for engineering services by Humiston & Moore
for $68,000, which is significantly higher than last year's proposal of approximately $40,000.
UPDATE ON DRAINAGE EASEMENTS AND DEBRIS REMOVAL
Mr. Dorrill commented on the following debris removal projects in PBSD drainage
easements. None of these projects are FEMA eligible.
• Bids are out and expected back next week for debris removal and maintenance to
restore flow to PBSD's Ritz Carlton drainage easement.
• Bids are out and expected back next week for debris removal and maintenance to
restore flow to PBSD's beach dune swale drainage easement.
• Once the beach dune swale project is complete, a new project is anticipated for the
engineering and construction of three additional sump areas for water retention
behind several Bay Colony condominiums.
• A title search has been completed at the Grosvenor to identify PBSD drainage
easements. Quotes are currently being obtained to complete debris removal and
maintenance work in our drainage easements in this area, and once this work is
complete, our engineer will be tasked to provide a solution to restore proper
drainage.
Pelican Bay Services Division Board Regular Session
April 4, 2018
MARCH FINANCIAL REPORT
Mr. Dorrill commented on the completed transfer of $1 million dollars from our
11itina fund 778 to our ca ital projects find 322 to find FEMA Rrojects.
11 Mr. Griffith motioned, Mr. Dawson seconded to accept the March financial
The motion carried
COMMITTEE REPORTS
CLAM BAY REPORT
Ms. O'Brien provided her April 2018 Clam Bay update in the agenda packet and
specifically highlighted: (1) removal of hurricane debris in Clam Bay continues to be a priority,
(2) the annual maintenance work on the hand -dug channels is targeted to be completed before the
rainy season, (3) water quality has become an area of focus, as a result of both copper and total
phosphorus being out of compliance with FDEP standards, and (4) the Clam Bay Committee
approved recommending to the Water Management Committee that the discontinued CH2MHil1
quarterly reports on nutrients in PB's upland ponds be restarted so the results can be used to address
copper levels in Clam Bay.
LANDSCAPE & SAFETY REPORT
Dr. Chicurel reported that the Landscape
following items were discussed.
& Safety Connnittee met on March 12, and the
1. The committee consensus is that our sidewalks are substandard, unattractive, in
disrepair, a dangerous liability to users, and are not compliant with State code or the
federal Americans with Disabilities Act. The community does have an advocate in Tim
Durham, Executive Manager of Corporate Business Operations in the County
Manager's Office. He believes that PB sidewalks need a comprehensive solution, not
a continuation of the shotgun patching that has and is presently used. Mr. Dorrill will
report back to the committee as to (a) the County's 5 year transportation and
engineering plan, (b) discussion with the PBF on infrastructure needs, and (c) ask
PBSD engineers for preliminary dollar figures on replacing PB's sidewalk system with
six foot concrete sidewalks that are compliant with state and federal law.
2. Staff will prepare and present to the committee a plan and cost analysis to restore the
41 berm in the aftermath of Hurricane Irma devastation.
3. A motion passed 3-1 to recommend to the full PBSD Board that a "No Outlet" sign be
placed at the entrance of Crayton Rd. and Pelican Bay Blvd.
4. The County is doing a title search to determine responsibility for roadway drainage as
it enters Pelican Bay stormwater lakes and system.
Mr. Streckenbein commented that six associations have endorsed the installation of a "No
Outlet" sign at the intersection of Crayton Rd. and Pelican Bay Blvd., in order to reduce traffic on
Crayton Rd. Mr. Cravens commented that drivers wrongly assume that Crayton Rd. goes through
to Crayton Rd., south of Seagate.
Ms. O'Brien commented on her recent observations at the intersection of Crayton Rd. and
Pelican Bay Blvd., where she saw no vehicles or bicycles "returning back" to this intersection.
Mr. John Chandler commented on the positioning of a "No Outlet" sign.
Pelican Bay Set -vices Division Board Regular Session
April 4, 2018
Dr. Chicurel motioned, Mr. Cravens seconded that the PBSD install a "No
Outlet" sign at the entrance of Crayton Rd. at Pelican Bay Blvd. The motion
carried 9-1, with Mr. She herd dissenting.
WATER MANAGEMENT REPORT
Mr. Cravens commented that the Water Management Committee did not meet in March.
He provided photos of the Ridgewood Park lake, covered in algae, prior to the installation of blue
tilapia on March 6, and photos taken later on April 4, showing almost no algae. He provided a
photo of the Community Center lake which has appeared to be algae -free since the installation of
blue tilapia in 2016. Mr. Cravens reported that the stocking of 20 additional lakes with blue tilapia
is scheduled to begin on April 5.
BUDGET REPORT
Mr. Shepherd commented that the Budget Committee met last month, and preliminary
parameters for the PBSD FYI budget have been completed. He expects that the committee will
finalize the FYI budget at its next meeting on April 13.
CHAIRMAN'S REPORT
Mr. Streckenbein requested that board members provide their preferences for participating
on PBSD committees, in order of priority, to Ms. Shea in the PBSD Office. Mr. Streckenbein
suggested that the PBSD Board hold its July regular session meeting on Wednesday, July 11, and
requested that board members provide their availability on July I 1 to Ms. Shea.
Mr. Streckenbein commented that a few board members provided suggested topics for a
future joint meeting of the PBSD and PBF, and asked the new board members to forward any
ideas/topics they may have. He also commented that currently the "three board panel" meets
monthly.
Ms. O'Brien requested an update on how the PBSD is going forward on finalizing PBSD
by-laws, to include a method for selecting board members in special situations, as requested by
the County Attorney's Office. Mr. Cravens suggested forming an ad hoc committee to finalize a
set of by-laws. Mr. Streckenbein chose to table that suggestion, until the board has a chance to
review a set of "draft by-laws" created a couple of years ago.
OLD BUSINESS
FOLLOW UP ON PBSD MANAGEMENT SERVICES CONTRACT
Mr. Tim Durham, Executive Director, County Manager's Office provided an update on the
RFP for the PBSD management services contract. Highlights included (1) the RFP is currently
"in process" by the Procurement Dept., (2) comments were taken regarding the scope of work, and
based on a recommendation from Ms. O'Brien, language will be added to allow for the PBSD
Board, if it deems appropriate, to require a certain amount of the administrator's time to be "on
site," (3) an administrative extension has been approved for the current DMG contract, and (4)
the PBSD Board will have the opportunity to review the candidates who submit bids.
FOLLOW UP ON SIDEWALKS BY TIM DURHAM, CM'S OFFICE
Mr, Tim Durham commented on a scheduled April 6 meeting with Mr. Dorrill and Mr.
Nick Casalanguida, Deputy County Manager, to discuss Pelican Bay sidewalk replacement.
LANDSCAPE REPLACEMENT FOR US 41 BERM AND NOISE POLLUTION
Pelican Bay Services Division Board Regular Session
April 4, 2018
Mr. Griffith commented on the hurricane -damaged landscaping in Ridgewood Park and
along the US 41 berm. He suggested exploring alternatives to restoring areas to the original
landscaping plans designed 30 years ago, which were not developed under the expectation of US
41 existing as a busy six -lane road. I -Ie suggested the possibility of building a wall. Mr.
Streckenbein suggested and Dr. Chicurel agreed, that this issue needs further study and discussion
by the Landscape & Safety Committee. Ms. O'Brien suggested a review of the property ownership
of those areas under discussion. Mr. Streckenbein commented that the PB Foundation needs to
weigh in or this issue.
NEW BUSINESS
None
The meeting was adiourned at 2:42
Scott Streckenbein, Chairman
Minutes approved " as presented OR"cis amended ON [ ] date
Collier County Agenda item #5
Pelican Hill Services llivlsion Page 1 of 1
Fiscal Year 2019
Operdling ISndgel
General Funk
Capital Projects
Funds
31'nter
Continually
Street
Clan Ufly
Capital
Total
Resmrm
Mnnngnn<nl
Beardillcal ,
Il lits
Sysle"I
1'ra « is
All Fo ds
Conyfonaard
5224,411
132,
192,550
$14,600
51,120,712
53,024,682
interest Income
51,500
53,400
51,900
S2,400
513,700
S22,90D
plan Rc%imr ree lnconse
51,500
so
50
50
50
S1,500
11nerrmrd Drunsfers
534,500
w
sd
so
so
531.500
Resew,. Rcservc
(S36.700)
(5113,600)
(529.400)
(511,(00)
(SI67.800)
(SI08,500)
AasEa511Blit or Adsmiore.I Tax ].cry
51097.123
53079100
$586.100
$22S,100
$3,341,400S8,328,823
Total ROYnue
51,302,334
53,411,309
5751,150
5231,100
S5,31)
511,003,905
Appropriations Projections
Personnel Services
S283,800
SIi11,700
5126,600
51,722,100
Adminlstrolion:
Indirect Cast Rdnsbunements
S119,100
50
511,200
5130,300
Oda, Commcaml Services
552,200
553,200
516,300
S14I,700
Storage C'ontmclor
so
5900
5900
51,800
Telephone - Scnice Contracts
52,200
$2,200
52,200
$6,600
Tclepisamc-❑ircct Line
53,000
$3,000
S3,000
59,000
Poslage, Freight R UPS
51,200
52,000
S1,500
S1,700
Real - nuiidings
S12,600
513,000
$12,600
$38,200
Rent - fquipnleut
52,700
52,800
52,700
58,200
Insnuuce- Cie neral
51,000
5500
5400
51,900
Mine. Site Ins. S Assessnsaa Fees
$13,600
50
$0
513,600
Infonstion Tech Autonsmion Allocation
59,000
520,200
5800
$30,000
Printing or Binding - Outside Vendors
$1,800
52,300
So
54,100
Legal Ads"erising
51,000
51,200
50
52,200
Clerks Recording Fees, Etc.
51,000
51,200
50
I
S2,200
Oilice Supplies neutral
$1,500
$2,100
S800
i
$4,400
Other Training .0 Educational Eep.
52,000
$8,000
50
s
5101000
Other Opernang Supplies
so
$0
so
5o
linergeacy hlainuuSuee R Repair
53,500
54,500
50
58,000
Field Services:
Engineering
$120,200
50
520,000
588,000
5228,200
PI an Re, icse Rn
51,500
$0
so
51,500
Ekelde.l Conlrecmrs
5o
50
563,900
563,900
Othcr Contnctnal Scnices
513,000
518,700
5800
538,400
SI10,000
5180,900
Landscapo incidentals
so
$2,600
$0
$2,600
Peaecalroi
so
$1,100
so
$1,100
Tree Titnmling
S25p00
5303,300
50
$34,000
5362,700
Temporary labor
579,700
5469,100
$41,600
5590,400
Denis Q Swale Mointenance
5246,900
s0
50
5500,000
5746,900
\Yater Use Chsrgcs
s0
5131,200
$o
5131,200
Landscape Materiels
58,700
5165,000
50
5173,000
5318,700
Cel lar To ItpholMsgeadios
S2,I00
$4.500
51,800
58,400
Trash R Dompslet Ra
55,900
$17,700
5o
523,600
U'ote, Qnxlity Testing
S23,100
50
So
523,100
insurmxe- Vehicles
5500
511,600
5900
513,000
Insurmue- General
53,000
512,300
S1,700
S17,000
Dldg Repniranlnlc,
5500
5500
5500
5300,000
5301,500
TV Cableanternet
so
50
so
So
Electricity
50
55,000
545,000
550,000
Feeiliras, llerhiddes, Chem
5139,300
5144,000
50
S283,300
Sprinkler System Mains
so
525,000
so
525,000
hlnlch
so
577,100
50
$77,100
Equipnmm Rental
so
55,500
51,900
S7.400
Licenses and Permits
50
$1,700
so
S1,700
Fleet Repairs, Maintenance R Fuel
518,900
S101,500
510,500
52,000
5132,900
Road and Crosmalk Rcpairs
50
$7,800
so
$40,000
$47,800
Plain processing(Acd.1)
50
50
50
57,600
$7,600
Minor Opernting pquipnscm
50
512,000
50
50
$12,000
Employee Uniforms
$1,600
512,000
So
513,600
011ier Opumtina Supplies
52,600
511,400
50
52,000
$16,000
Utild, Ddb and Rsllasl
50
so
538,200
I538,200
Personal Sarety Equjun"a
51,000
55,200
$800
57,000
Pdrasuppiics
50
5500
50
'i
$500
TraaSc Signs
S0
550,000
50
575,000
5125,000
Emergency htaintrnwce k Repairs
5o
S3,300
59,600
512,900
Reach Reaourishnlen
5200,000
5200,000
Ilomcanc IRMA
51,840,000
$1,840,000
Capitol Oullay
S42,500
5172,400
51,000
$0
so
5215,900
Rolled Capital Prol"I.Trograas, & Reserves
Rounding Factor from Owliu
(556,726)
(SI43,600)
5o
S34,500
(5167,800)
($333,626)
Capital Rolled Projects
(S40)
51,804,073
51,804,033
Rcsen'es for Operations
558,360
5148,109
5123,950
514,640
5316,639
5661,698
Reser\'e for Falute Capltxl l upro\"enwids
5a
5a
$6
Equipnlel Resemc
50
559,700
5161,400
5221,100
Other Cirariles, Pecs R Transfers
Tax Collector
532,900
587,800
517,300
56,800
$100,200
5245,000
Properly Appraiser
$20.200
553,500
511,300
53,200
514,900
5108,100
5231,100
53308.012
S11003,905
Total Appropriations
51,302,334
53,411,309
$751.150
Equivalent Residential Unll'si
7615.29
7615.29
7615,19
7615.29
761819
Projected Rale: RR21 or Bltllage,
$144.068
5404.331
0.0888
529.559
5138.775
Projected Total Rale: KRU ar\Ill loge
$548.400
0.0888
$468,13
81,016.73
Actual Rale(FY 1018)
5534.10
0.0857
$118.76
5652.86
Actual DollarMlilloge Change
$14.10
0.0031
5349,57
1363.87
NOLI
IJLJLJLJLJLJLIDRUNDAGE, INC.
❑Ll0I7CICIP
Professional Engineers, Planners & Surveyors
74 W T,A B1,J., S,i,t 200 - N'a,dt., u -3410S Ph, (239) 597 11 11 -Fax: (219) 566.2203
MEMORANDUM
Date: April 20, 2018
To: Neil Doi -rill
From: Dominick J. Amico, P.E.
Subject: Pelican Bay Lake 3-1
Agenda item Val
Page 1 of 2
A brief investigation into this water body was conducted to determine if there is any hydraulic or physical
circumstance causing high wet season water levels in this pond. The water body in question is located in
Pelican Bay, adjacent to and south of Gulf Park Drive and is bordered by the Las Brisas and Oak Lake
subdivisions. This pond receives stormwater from the adjacent development via a system of road inlets and
pipes (closed drainage systems) and from a portion of US 41 via piping under the highway transmitted via
sheetflow through a natural area/swale located east of the preserve. A portion of the Pine Ridge subdivision
also drains into this pond using the aforementioned facilities. Our initial investigation was to look for
obvious easily treated causes for possible high water conditions that exist in this lake.
As with all modern surface water management systems, the pond is designed to stage up during periods of
inflow releasing this stored and treated water at a regulated rate to downstream facilities and ultimately to
tide. The regulated rate of discharge is determined through permits and the design of a control structure.
In the case of Lake 3-1, a concrete precast control structure exists at the northwest terminus of this lake.
The structure is a weir, 11' in width with crest at 10.7' NGVD and a 2" bleeder orifice with invert of 9.0'
NGVD as shown in the following photograph:
The purpose of a bleeder is to release the stored water quality treatment volume over a set period of time.
The water quality treatment volume is that amount of water stored between the elevation of the invert of
the bleeder and the crest of the weir. The design criteria for systems of this vintage should have been for
Page 1 of 2
KC 2016!16 0108 CC Pelican Bay Bay Lake 3.1 tPBSD L3 -I Memnandumdocc
Agenda item #7d
Page 2 of 2
the bleeder to release half the detention volume in 24 hours. Brief hand calculations show this bleeder to
be undersized. A bleeder of sufficient size to meet the 112 in 24 hours criteria would need to be
approximately 20" in diameter. This is one possible cause of the high staging of this lake.
The outflow from this control structure is carried by twin 29"x45" elliptical (30" round equivalent) pipes
exiting the control structure and carry flows under Gulf Park Drive to the next lake. Upon initial
observation, the elevation of these pipes looked to possibly be too high. However, upon analysis, these
pipes were shown to be adequately sized based on the geometry and hydraulics of the weir.
The one remaining easily observable circumstance is that of the lake sections leading up to the control
structure and that leading away from the pipe ends flowing into the next downstream lake. These featured
appeared to be narrow, somewhat overgrown and at an elevation insufficient to efficiently carry low flows.
Consideration should be given to widening these areas to provide a full deep -water lake section at the
control structure and the pipe end north of Gulf Park Drive. Refer to the following photographs of the
outfall north of Gulf Park Drive:
Summary: This investigation looked at the obvious easily identifiable elements of the system. More
intensive modeling efforts will be necessary to determine if this lake is overloaded and in need of more
significant system modifications. In the interim, we recommend installation of staff gage and monitoring
the water levels through the wet season in an effort to determine the extent of the problem.
This could be a time-consuming effort significantly more expensive than the value of the actual
improvements. The bleeder modifications are estimated to be in the $5,000 to $10,000 range. Design and
permitting costs for the full modeling would likely be in the $30,000 to $50,000 range. The lake bank
modifications would also require permitting, but these permits would be done under the minor or letter
modification process.
Page 2 of 2
F?2016\16-0108 CC P6.an Bay Senica Div-Stn.wSeMior Coves nde sl mo nts%Pehe Ray Lake 3-DPBSD U-1 Nfem r unidoc<
Current Assets
Cash and Investments
Interest Receivable
Improvernents, Vehicles & Equipment
Due from Property Appraiser
Due from Tax Collector
Total Current Assets
Total Assets
Current Liabilities
Accounts/Trade Payable
Accrued Wages Payable
Goods Received/inventory Recv'd
Total Liabilities
Fund Balance
Fund Balance - unreserved
Excess Revenues (Expenditures)
Total Fund Balance
Total Liabilities and Fund Balance
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - April 30, 2018
Operating Fund 109 - FY 2018
(Unaudited)
Assets
$ 3,143,727.78
830,736.98
$ 3,974,464.76
$ 3,974,464.76
Liabilities and Fund Balance
$ 41,046.22
27,610.37
$ 68,656.59
$ 1,413,580.14
2,492,228.03
$ 3,905,808.17
$ 3,974,464.76
Agenda item #7e
Page 1 of 15
Agenda item #7e
Page 2 of 15
Total Water Management Admin Operating $ 302,500.00 $ 220,600.00 $ 213,976.35 $ 6,623.65
Water Management Field Operations
Payroll Expense
Pelican Day Services
89,100.00 $
89,699.52 $
400.48
Engineering Fees
116,969.00
Municipal Services Taxing
Unit
4,340.20
IT Office Automation
400.00
Income
Statement w/ Budget - April 30, 2018
Flood Control Berm and Swale Mntc.
43,000.00
17,900.00
Operating Fund 109 - FY 2018
6,155.00
Flood Control Replanting Littorals
8,500.00
1,400.00
(Unaurllted)
822.44
Flood Control Water Quality Testing Supplies
3,500.00
-
Annual
YTD
YTD
6,300.00
6,292.77
7.23
Budget
Budget
Actual
-
Variance
Operating Revenues:
11,700.00
2,900.00
1,520.48
1,379.52
Temporary Labor
Carryforward
$ 1,135,419.50
$ 1,135,419.50
$ 1,135,419.50
$
-
SpecialAssessment- Water Management Admin
1,010,800.00
950,200.00
954,240.32
5,500.00
4,040.32
Special Assessment - Right of Way Beautificatlon
3,056,500.00
2,873,100.00
2,885,720.33
12,62.0.33
Plan Review Fees
Insurance -General
2,800.00
2,100.00
2,100.00
-
Miscellaneous (Surplus Sales, Ins. Refunds)
-
-
3,840.68
-
3,840.68
Revenue Reserve (est. 5%)
(203,700.00)
156.78
-
Fleet Maintenance and Parts
-
Interest
6,500.00
3,800.00
11,273.71
1,800.00
7,473.71
Total Operating Revenues
$ S,005,519.50
$ 4,962,519.50
$ 4,990,494.54
$
27,975.04
Operating Expenditures:
Water Management Administration
Payroll Expense
$ 77,200.00
$ 45,000.00
$ 44,191A4
$
808.56
Emergency Malntenace and Repairs
3,500.00
-
-
IT Direct Capital
1,200.00
900.00
900.00
-
ITOfficeAutomalion/Billing Hr.
7,600.00
5,700.00
5,625.00
75.00
Indirect Cost Reimbursement
119,200.00
119,200.00
119,200.00
-
Inter Payment/Mnt. Site Ins. Assessment
13,600.00
10,200.00
10,200.00
-
Other Contractural Services
51,000.00
25,500.00
21,800.05
3,699.95
Telephone
5,200.00
2,600.00
1,634.70
965.30
Postage and Freight
1,200.00
Rent Buildings and Equipment
14,600.00
9,700.00
9,219.42
480.59
Insurance -General
900.00
700.00
675.00
25.00
Printing, Binding and Copying
1,800.00
200.00
1.32
198.68
Clerk's Recording Fees
1,000.00
-
-
Legal Advertising
1,000.00
-
-
Other Office and Operating Supplies
1,500.00
900.00
981.74
(81.74)
Training and Education (Tuition Relmb.)
2,000.00
-
(452.32)
452,32
Total Water Management Admin Operating $ 302,500.00 $ 220,600.00 $ 213,976.35 $ 6,623.65
Water Management Field Operations
Payroll Expense
$ 149,000.00 $
89,100.00 $
89,699.52 $
400.48
Engineering Fees
116,969.00
48,700.00
44,359.80
4,340.20
IT Office Automation
400.00
300.00
300.00
Flood Control Berm and Swale Mntc.
43,000.00
17,900.00
11,745.00
6,155.00
Flood Control Replanting Littorals
8,500.00
1,400.00
577,56
822.44
Flood Control Water Quality Testing Supplies
3,500.00
-
-
InterdepartmentalPayment(Water Quality Lab)
19,000.00
6,300.00
6,292.77
7.23
Plan Review Charges
1,500.00
-
-
Other Contractural Services
11,700.00
2,900.00
1,520.48
1,379.52
Temporary Labor
78,600.00
42,600.00
40,679.94
1,920.06
Cell Phones
1,800.00
1,100.00
1,057.07
42.93
Trash and Garbage
5,500.00
1,000.00
746.90
253.10
Motor Pool Rental Charge
-
-
Insurance -General
2,800.00
2,100.00
2,100.00
-
Insurance - Auto
1,000.00
750.00
750.00
-
Bullding Repairs & Mntc.
500.00
250.00
156.78
93.22
Fleet Maintenance and Parts
29,300.00
12,200.00
11,021.06
1,178.94
Fuel and Lubricants
1,800.00
900.00
902.52
(2.52)
Tree Triming
129,338.00
24,800.00
23,438.00
1,362.00
Page 1 of 3
Agenda item #7e
Page 3 of 15
Clothing and Uniforms
1,600.00
1,200.00
1,192.17
7.83
Personal Safety Equipment
1,000.00
600.00
503.43
96.57
Fertilizer and Herbicides
135,500.00
22,600.00
18,29908
4,300.92
Other Repairs and Maintenance
1,500.00
900,00
816.21
83.79
Other Operating Supplies and Equipment
2,500.00
1,700.00
2,034.65
(334.65)
Total Water Management Field Operating
$ 746,307.00 $
279,300,00 $
257,192.94 $
22,107.06
Right of Way Beautification-AdmhOstration
Payroll Expense
$ 78,800.00 $
46,300.00 $
45,425.09 $
874.91
Emergency Repairs and Maintenance
4,500.00
100.00
87.49
12.51
IT Capital
5,500.00
5,500.00
5,500.00
-
Office Automation
300.00
300.00
225.00
75.00
Other Contractural Services
51,800.00
25,900.00
21,382.10
4,517.90
Telephone
5,200.00
2,200.00
1,641.72
558.28
Postage
2,080.00
200.00
80.00
120.00
Rent Buildings/Equipment/Storage
15,800.00
10,500.00
9,880.53
619.47
Insurance -General
500.00
375.00
375.00
-
Printing, Binding and Copying
2,300.00
-
-
-
Clerk's Recording
1,200.00
-
-
-
Legal Advertising
1,200.00
-
-
-
OfficeSuppliesGeneral
2,000.00
11500.00
2,043.31
(543.31)
Training and Education (Tuition Refmb,)
8,500.00
3,500.00
1,769.25
1,730.75
Total Right of Way Beautification Admit Operating $ 179,680.00 $ 96,375,00 $ 88,409.49 $ 7,965.51
Right of Way Beautification - Field Operations
Payroll Expense* (increased for 3 new employees)
$ 1,199,300.00 $
656,700.00
$ 656,054.99 $
645.01
IT Capital& Office Automation
14,700.00
11,800.00
11,025.00 $
775.00
Emergency Maintenance and Repairs
3,300.00
-
-
-
Recycled Water Use
131,200.00
52,500.00
49,668.58
2,831.42
Pest Control
1,000.00
-
-
Landscape Incidentals
2,500.00
1,000.00
359.06
640.94
Other Contractural Services
13,000.00
13,000.00
17,002..25
(4,002.25)
Temporary Labor* (BA $142,900 to Payroll)
447,100.00
233,100.00
232,078.15
1,021.85
Cellular Telephone
4,500.00
1,900.00
1,212.04
687.96
Efectrichy
8,500.00
3,500.00
1,311,73
2,188.27
Trash and Garbage
16,500.00
2,400.00
1,938.76
461.24
Motor Pool Rental
200.00
-
-
-
Rent Equipment
5,000.00
1,500.00
1,312.18
187.82
Insurance -General
10,300.00
8,200.00
7,77.5.00
475.00
Insurance - Auto
12,700.00
10,200.00
9,525.00
675.00
Building Repairs and Maintenance
500.00
300.00
311.20
(11.20)
Fleet Maintenance and Parts
80,100.00
40,100.00
36,374.49
3,725.51
Fuel and Lubricants
37,500.00
18,800.00
18,233.69
566.31
Licenses, Penults, Training
1,700.00
400.00
290.79
109.21
Tree Tr(ming
295,000.00
132,800.00
125,838.00
6,962.00
Clothing and Uniforms
12,000.00
4,300.00
4,192.54
107.46
Personal Safety Equipment
5,000.00
2,100.00
1,634.29
465.71
Fertilizer and Herbicides
140,000.00
68,800.00
51,418.20
17,381.80
Landscape Maintenance/Mulch
75,000.00
62,500.00
63,656.15
(1,156.15)
Landscape Materials
165,232.50
33,200.00
32,147.14
1,052.86
Road/Pathway Repairs(Sharrows)
7,500.00
-
-
-
Sprinkler Maintenance
25,000.00
12,400.00
11,067.48
1,332.52
Painting Supplies
500.00
-
8.03
(8.03)
Traffic Signs
50,000.00
4,200.00
3,000.00
1,200.00
Minor Operating Equipment
17.,000.00
6,000.00
1,425.79
4,574.21
Other Operating Supplies
11,000.00
7,300.00
9,195.65
(1,895.65)
Total Right of Way Beautification - Field Operating $ 2,787,832,50 $ 1,389,000.00 $ 1,348,006.18 $ 40,993.82
Page 2 of 3
Agenda Item #7e
Page 4 of 15
Total Operating Expenditures $ 4,016,319.50 $ 1,985,275.00 $ 1,907,584.96 $ 77,690.04
Capital Expenditures:
Water Management Operations
Other Machinery and Equipment - Field
General - Admin 1,000.00 - -
Total Water Management Field Operations Capital $ 1,000.00 $ $ $
Right of Way Beautification
Autos and Trucks
$
155,000.00
113,150.00
$ 110,447.13
$
2,702.87
Other Machinery and Equipment
Total Expenditures
47,000.00
44,650.00
44,073.67
$
576.33
General - Admin
85,686.88
1,000.00-
$
$
2,679,244.50
$
TotalRlglRofWayBeautification- Field Capital
$
203,000.00
$ 157,800.00
$ 154,520.60
$
3,279.20
Total Capital Expenditures
$
204,000.00
$ 157,800.00
$ 154,520.80
$
3,279.20
Total Operating Expenditures
$
4,220,319.50
$ 2,143,075.00
$ 2,062,105.76
$
80,969.24
Non -Operating Expenditures:
Transfer to Fund 322 $ - $ - $ $ -
Tax Collector Fees 124,400.00 80,900.00 76,799.21 4,100.79
Property Appraiser Fees 69,800.00 59,300.00 58,683.15 616.85
Reserves (21/2 months for Contingencles) 438,200.00 - - -
Reserves for Capital 180,000.00 - -
ReservedforAttrition (27,200.00) -
Total Non -Operating Expenditures
$
785,200.00 $
140,200.00
$
135,482.36
$
4,717.64
Total Expenditures
$
5,005,519.50 $
2,283,275.00
$
2,197,588.12
$
85,686.88
Net Profit/(Loss)
$
$
2,679,244.50
$
2,792,906.42
$
113,661.92
Page 3 of 3
Current Assets
Cash and Investments
Interest Receivable
Improvements, Vehicles & Equipment
Due from Tax Collector
Total Current Assets
Total Assets
Current Liabilities
Accounts/Trade Payable
Goods Received/inventory Recv'd
Accrued Wages Payable
Total Liabilities
Fund Balance
Fund Balance- unreserved
Excess Revenue (Expenditures)
Total Fund Balance
Total Liabilities and Fund Balance
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - April 30, 2018
Street Lighting Fund 778 - FY 2018
(Unaudited)
Assets
$ 1,577,713.38
52,252.06
Liabilities and Fund Balance
$ 1,575.26
814.53
Agenda item #7e
Page 5 of 15
$ 1,629,965.44
$ 1,629,965.44
$ 2,389.79
$ 1,245,132.75
382,442.90
$ 1,627,575.65
$ 1,629,965.44
Agenda item Ve
Page 6 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget -April 30, 2018
Street Lighting Fund 778 - FY 2018
(Unaudited)
Annual YTD YTD
Budget Budget Actual Variance
Operating Revenues:
Carryforward $ 1,188,100.00 $ 1,188,100.00 $ 1,188,100.00 $ -
Curent Ad Valorem Tax 564,400.00 529,400.00 530,292.30 892.30
Transfer from Tax Collector - - 28.50 28.50
Miscellaneous (i.e. Ins. Refunds, Surplus, et 4,252.98 4,252.98
Revenue Reserve (est. 5%) (28,400.00) - - -
Interest 2,500.00 1,458.33 10,564.03 9,105.70
$ 1,726,600.00 $ 1,718,958.33 $ 1,733,237.81 $ 14,279.48
Total Operating Revenues
Operating Expenditures:
Street Lighting Administration
Payroll Expense
Indirect Cost & IT Automation
Other Contractural Services
Telephone
Postage and Freight
Rent Buildings/Equipment/Storage
Insurance - General
Printing, Binding and Copying
Office Supplies General
Tuition Rehnbursement
Other Operating Supplies
Total Street Lighting Admin Operating
Street Lighting Fleld Operations
Payroll Expense
Enginnering Fees
IT Office Automation
Emergency Maintenance & Repairs
Other Contractual Services
Temporary Labor
Cellular Telephone
Electricity
Rent Equipment
Insurance - General
Insurance- Auto
$ 77,900.00
$
44,800.00
$
44,296.26
$
503.74
11,300.00
11,300.00
11,225.00
75.00
35,100.00
17,600.00
17,674.20
(74.20)
5,200.00
2,600.00
1,192.36
1,407.64
1,500.00
-
(0.04)
0.04
15,400.00
10,300.00
9,633.25
666.75
400.00
300.00
300.00
-
800.00
500.00
246.40
253.60
$ 147,600.00
$
87,400.00
$
84,567.43
$
2,832.57
$ 71,200.00
$
42,400.00
$
44,432,61
$
(2,032.61)
20,000.00
-
-
-
200.00
200.00
150.00
50.00
9,600.00
-
-
-
800,00
500,00
340.48
159,52
41,000.00
20,500.00
19,472.79
1,027.21
1,500.00
900.00
1,057.07
(157.07)
30,000.00
20,000.00
20,838.73
(838.73)
1,800.00
630.00
630.00
900.00
675.00
675.00
-
900.00
675.00
675.00
Page 1 of 2
Agenda item #7e
Page 7 of 15
Building Maintenace & Repairs
$
500.00
$
-
$
-
$
-
Fleet Maintenance and Parts
10,700.00
$
5,400.00
1,312.44
4,087.56
Fuel and Lubricants
800.00
$
500.00
635.58
(135.58)
Other Equipment Repairs/Supplies
500.00
$
300.00
287.07
12.93
Personal Safety Equipment
800.00
500.00
389.62
110.38
Electrical Contractors
$
62,200.00
$
-
$
-
$
-
Light Bulb Ballast
$
136,800.00
$
29,700.00
$
26,718.38
$
2,981.62
Total Street Lighting Field Operating
$
390,200.00
$
122,880.00
$
116,984.77
$
5,895,23
Total Street Lighting Expenditures
$
537,800.00
$
210,280.00
$
201,552.20
$
8,727.80
Capital Expenditures:
Street Lighting Operations
Other Machinery/Equipment
$
$
$
-
$
-
General Improvements - Admin
Total Capital Expenditures
$
$
$
$
-
Total Operating Expenditures
$
537,800.00
$
210,280.00
$
201,552.20
$
8,727.80
Non -Operating Expenditures:
Tax Collector Fees
$
16,700.00
$
11,700.00
$
10,649.02
$
1,050.98
Property Appraiser Fees
10,700.00
$
Reserve for Future Construction*
900,000.00
$
900,000.00
900,000.00
Reserves for Contingencies*
192,800.00
$
100,000.00
100,000.00
Reserves for Capital
68,600.00
-
-
Total Non -Operating Expenditures
$
1,188,800.00
$
1,011,700.00
$
1,010,649.02
$
1,050.98
Total Expenditures
$
1,726,600.00
$
1,221,980,00
$
1,212,201.22
$
9,778.78
Net Profit/(Loss)
$
$
496,978.33
$
521,036.59
$
24,058.26
* $900,000 to Fund 322 for IRMA
*$100,000 to Fund 322 for IRMA
Page 2 of 2
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - April 30, 2018
Capital Projects Fund 322 - FY 2018
(Unaudited)
Current Assets
Cash and Investments
Interest Receivable
Improvements, Vehicles & Equipment
Due from Tax Collector
Total Current Assets
Total Assets
Current Liabilities
Accounts/Trade Payable
Goods Received Inv. Received
Total Liabilities
Fund Balance
Fund Balance - unreserved
Excess Revenues (Expenditures)
Total Fund Balance
Total Liabilities and Fund Balance
Assets
$ 1,313,423.82
2,354,649.10
Liabilities and Fund Balance
Agenda item #7e
Page 8015
$ 3,668,072.92
$ 3,668,072.92
$ 21,374.00
13,554.19
$ 34,928.19
$ 1,114,205.68
2,518,939.05
$ 3,633,144.73
$ 3,668,072.92
Operating Revenues:
Carry Forward
Transfer from Fund 778 SL
Miscellaneous
Special Assessment
Transfer from Tax Collector
Revenue Reserve (est. 5%)
Interest
Total Operating Revenues
Operating Expenditures:
Irrigation & Landscaping
Landscape Imp. Project (50066)
Engineering Fees
Other Contractural Services*
Rent Equipment
Sprinkler System Repairs
Landscape Materials"
Other Operating Supplies***
Sign Restoration Project (50103)
Traffic Signs
North Berm Restoration (50107)
Improvements
Lake Aeration (50108)
Improvements***
Field Site Improvements (50143)
Improvements****
Hurrican Irina (50154)
Other Contractural Srv.*/
Beach Renourishment (50126)
Other Contractural Services
Lake Batik Project (51026)
Swale & Slope Maintenance
Engineering Fees
Landscape Materials
Other Contractural Services
Upgrade Irrigation System (51145)
Improvements
Total Project Expenditures
Non -Operating Expenditures:
Tax Collector Fees
Property Appraiser Fees
Rolled Project Funds
Total Non -Operating Expenditures:
Agenda item #7e
Page 9 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget - April 30, 2018
Capital Projects Fund 322 - FY 2018
(Unaudited)
Adopted Amended YTD YTD
Bridget Budget Budget Actual Variance
$1,095,449.85 $1,095,449.85 $ 1,095,449.85 $ 1,095,449.85 $ -
1,000,000.00 1,000,000.00 1,000,000.00
- 37.63 37.63
743,900.00 743,900.00 699,300.00 702,185.69 2,885.69
(37,400.00) (37,400.00) - -
5,000.00 5,000,00 2,900.00 9,867.50 6,967.50
$ 1,806,949.85 $ 2,806,949.85 $ 2,797,649.85 $ 2,807,540.67 $ 9,890.82
$ - $ 38,211.32 $ 1,000.00 $ 939.75 $ 60.25
164,050.42 $ 101,700.00 100,079.00 1,621.00
- 1,800.00 1,800.00 1,800.00 -
175,000.00 165,224.55 52,900.00 50,183.50 2,716.50
325.52 - - -
- 20,971.00 - - -
50,000.00 50,000.00 - -
104,588.00 - -
40,000.00 25,487.91 - - -
- 1,2.90,904.11 193,600.00 162,927.24 30,672.76
220,500.00 478,883.89 - - -
406.17 - -
52,749.77 34,300.00 - 34,300.00
178.00 -
100,000.00 156,316.24 - -
116,000.00 226,852.95 215,500.00 205,318.81 10,181.19
$ 701,500.00 $ 2,776,949.85 $ 600,800.00 $ 521,248.30 $ 79,551.70
$ 20,000.00 $ 20,000.00 $ 15,000.00 $ 14,043.71 $ 956.29
10,000.00 10,000.00 10,000.00 10,109.68 (109.68)
1,075,449.85 - - - -
$ 1,105,449.85 $ 30,000.00 $ 25,000.00 $ 24,153,39 $ 846.61
Page 1 of 2
Agenda item #7e
Page 10 of 15
Total Expenditures $ 1,806,949.85 $ 2,806,949.85 $ 625,800A0 $ 545,401.69 $ 80,398.31
Net Profit/(Loss) $ - $ (0.00) $ 2,171,849.85 $ 2,262,138.98 $ 90,289.13
* OMB Transfer $300K to IRMA 50154.1
** OMB Transfer $140K to IRMA 50154.1
***OMB Transfer $2,372.23 to Aeration
****OMB Transfer $50K to IRMA 50154.1
***** LOAN FROM 778 to IRMA 50154.1 for $1M
Page 2 of 2
Current Assets
Cash and Investments
Interest Receivable
Improvements, Vehicles & Equipment
Due from Tax Collector
Total Current Assets
Total Assets
Current Liabilities
Accounts/Trade Payable
Goods Received/Inventory Recv'd
Accrued Wages Payable
Total Liabilities
Fund Balance
Fund Balance - unreserved
Excess Revenues (Expenditures)
Total Fund Balance
Total Liabilities and Fund Balance
Pelican Bay Services
Municipal Services Taxing Unit
Balance Sheet - April 30, 2018
Clam Bay Fund 320 - FY 2018
(Unaudited)
Assets
$ 215,439.15
224,047.07
$ 439,486.22
$ 439,486.22
Liabilities and Fund Balance
P
1,500.00
$ 1,500.00
$ 107,392.53
330,593.69
$ 437,986.22
$ 439,486.22
Agenda item Ve
Page 11 of 15
Agenda item #7e
Page 12 of 15
Clain Bay Ecosystem
Engineering Fees
$
Pelican Bay Services
$
$
$
Licenses and Permits
Municipal Services Taxing
Unit
Other Contractual Services
Income Statement
w/ Budget - April 30, 2018
Total Clam Bay Ecosystem
$
$
- $
$
Clain Bay Fund 320 - FY 2018
Capital Expenditures:
Clam Bay Restoration
(Unaudited)
Other Machinery and Equipment
$
$
8,400.00 $
Adopted
Amended
Total Capital Expenditures
YTD
$
YTD
$
$
Budget
Budget
Budget
Actual
Variance
Operating Revenues:
Carry Forward
$
91,858.93
$ 91,858.93
$
91,858.93
$
91,858.93
$
Special Assessment
160,500.00
160,500.00
150,900.00
151,608.27
708.27
Transfer from Tax Collector
-
-
8.12
8.12
Miscellaneous income
-
Revenue Reserve (est. 5%)
(8,100.00)
(8,100.00)
-
-
Interest
500.00
500.00
300.00
1,209.14
909.14
Total Operating Revenues
$
244,758.93
$ 244,758.93
$
243,058.93
$
244,684.46
$ 1,625.53
Operating Expenditures:
Clain Bay Restoration
Engineering Fees
$
87,900.00
$ 114,012.66
$
34,200.00
$
33,192.63
$ 1,007.37
Other Contractural Services
44,100.00
50,681.89
$
-
-
-
Tree Trimming
34,000.00
24,790.00
$
Other Equipment Repairs
1,577.77
$
-
-
Aerial Photography
7,500.00
26,608.60
$
8,000.00
7,600.00
400.00
Minor Operating
-
9,688.01
$
-
-
-
Other Operating Supplies
-
2,000.00
$
-
-
-
Total Clam Bay Restoration
$
173,500.00
$ 229,358.93
42,200.00
$
40,792.63
$ 1,407.37
Clain Bay Ecosystem
Engineering Fees
$
$
$
$
$
Licenses and Permits
Other Contractual Services
Total Clam Bay Ecosystem
$
$
- $
$
$
Capital Expenditures:
Clam Bay Restoration
Other Machinery and Equipment
$
$
8,400.00 $
$
$ __
Total Capital Expenditures
$
$
8,400.00 $
$
$
Total Operating Expenditures $ 173,500.00 $ 237,758.93 $ 42,200.00 $ 40,792.63 $ 1,407.37
Page 1 of 2
Agenda item Ve
Page 13 of 15
Non -Operating Expenditures:
Tax Collector Fees $ 4,500.00 $ 4,500.00 $ 3,375.00 $ 3,032.17 $ 342.83
Property Appraiser Fees 2,500.00 2,500.00 2,250.00 2,182.77 67.23
Rolled Project Funds 64,258.93 - - -
Reserves for Contingencies - - - - -
Total Non•Operating Expenditures $ 71,258.93 $ 7,000.00 $ 5,625.00 $ 5,214.94 $ 410.06
Total Clam Bay Expenditures $ 244,758.93 $ 244,758,93 $ 47,825.00 $ 46,007.57 $ 1,817.43
Net Profit/(Loss) $ - $ - $ 195,233.93 $ 198,676.89 $ 3,442.96
Page 2 of 2
Operating Revenues:
Fund 111 Distribution
Total Operating Revenues
Operating Expenditures:
Clam Bay EcoSystem
Other Contractural Services
Total Clam Bay Dreging
Capital Expenditures;
Clam Bay Restoration
Improvements General
Total Capital Expenditures
Agenda item #7e
Page 14 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget - April 30, 2018
Clam Bay Ecosystem Fund 111- FY 2018
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
$ 150,000.00 $ 193,860.00 $ 193,860.00 $ 193,860.00 $
$ 150,000.00 $ 193,860.00 $ 193,860,00 $ 193,860,00 $
150,000.00
193,860.00 $ 82,500.00 $ 77,041.75 $ 5,458.25
193,860.00 $ 82,500.00 $ 77,041.75 $ 5,458.25
Total Operating Expenditures
$ 150,000.00
$ 193,860.00
$ 82,500.00
$ 77,041.75
$
5,458.25
Net Profit/(loss)
$
$ -
$ 111,360.00
$ 116,818.25
$
5,458.25
Operating Revenues:
Foundation Sand Payment`
Fund 195 Distribution
Total Operating Revenues
Operating Expenditures:
Clam Pass Dredging (88032)
Engineering Fees
Other Contractual Services
General Improvements
Total Clam Pass Dredging
Pelican Bay Beach (90070)
Improvements General
Total Capital Expenditures
Total Clam Bay Expenditures
Net Profit/(Loss)
'Funds belong to TDC
Agenda item Ve
Page 15 of 15
Pelican Bay Services
Municipal Services Taxing Unit
Income Statement w/ Budget - April 30, 2018
Clam Pass Dredging Fund 195/88032.1- FY 2018
(Unaudited)
Adopted Amended YTD YTD
Budget Budget Budget Actual Variance
$ - - - $ (25,760.00) $
$ $ 457,920.27 $ 23,420.27 $ 23,420.27 $
$ 457,920.27 $ 23,420.27 $ 23,420.27 $
$ $ 1,566.25 $
$ $ 21,854.02 $
434,500.00
1,566.25 $
21,854,02 $
- $ 457,920.27 $ 23,420.27 $
4,124.00 $
19,250.00 $
23,374.00 $
(2,557.75)
2,604.02
46.27
23,374.00 $ 46,27
46.27 $ (46.27)
$ $
457,920.27 $
23,420.27 $
4,124.00 $
19,250.00 $
23,374.00 $
(2,557.75)
2,604.02
46.27
23,374.00 $ 46,27
46.27 $ (46.27)
Agenda item #8a
Page 1 of 1
Clam Bay Update -May 2018
Clam Bay. Mangrove monitoring, including several areas damaged by Hurricane Irma, was completed
in March, and the results will be reviewed at the May Clam Bay Committee meeting. Work removing
debris from Clam Bay's waterways and hand -dug channels and the annual maintenance of hand -dug
channels are expected to be completed before the rainy season begins.
Clam Pass. Dredging is underway and is expected to be completed in about thirty days. Hopefully
this maintenance dredging will allow the Pass to function well for three to four years before it
requires maintenance dredging again.
Copper. Per Dr. Tomasko's annual report, Clam Bay is out of compliance for copper because 16 of 98
copper samples from November 2016 to October 2017 exceeded the FDEP standard. Ninety percent
of the samples that exceeded the standard were in Upper Clam Bay. Selected copper sediment
testing will be done in Upper Clam Bay to help determine the possible causes of the higher levels of
copper.
Total phosphorus. Per Dr. Tomasko's annual report, Clam Bay is out of compliance for TP because
about 30% of the 98 samples exceeded allowable upper limits, significantly more than the allowable
10% and more than the 19% of samples that exceeded the upper limits last year. The highest
instances of exceedances were from February to May, when wading birds may be nesting in Upper
Clam Bay. Photos and/or videos of birds in the rookery in Upper Clam Bay are being taken to
document their presence and potential impact on total phosphorus.
Speed restriction in Clam Bay. The PBF Board is appealing the administrative law judge's decision on
Clam Bay being excluded from FWC's MPZ rule for Collier County. A ruling is expected in the next
several months. As part of its review of signage for boater safety in its waterways, Collier County may
add 3-4 slow or idle speed signs at selected locations, such as the canoe launch near Clam Pass Park,
the County's draw bridge, the entrance to Clam Pass, and the entrance to the canals near Naples Cay
and Seagate.
Prepared by Susan O'Brien
April 26, 2018
Agenda item #8b
Page 1 of
The Landscape and Safety committee met on April 16, 2018 in
the Pelican Bay Community Center at 1:00 PM. The following
items were discussed and presented:
1. Ellin Goetz, the PBSD landscape architect, presented a
preliminary overview of how to re -landscape the 41 Berm
after Hurricane Irma's destructive impact.
She characterized Pelican Bay's 41 Berm landscape as a
" Working Landscape", which include the following elements:
(1) psychological (2) visual (3) noise barriers and
(4) low maintenance/ drought tolerance.
Within this framework she will present to the committee a
specific planting scheme for the different areas that were
impacted by Hurricane Irma.
Staff presented a video of the 41 Berm as seen from the road
to better understand the various areas impacted. Residents
expressed their specific concerns; some of which included
loss of a visual barrier of Rt. 41 and noise.
2. Resident, Hank Rossi, representing the Crayton Road
associations of Bay Villas, The Heron, St. Nicole, and St.
Tropez made a presentation concerning safety and cyclists
on Crayton Rd. in Pelican Bay, and their opposition to a
proposed pedestrian/cyclist entrance and connection
between Crayton Rd. and Seagate Dr.
3. PBSD Administrator, Neil Dorrill, and Tim Durham of the
County Manager's Office needed to reschedule their meeting
with the County concerning Pelican Bay's failing sidewalks
and a sidewalk re -construction project.
The Landscape & Safety Committee will meet again on May 17, 2018 at
1:00 PM in the Pelican Bay Community Center.
Submitted By: Joe Chicurel, Chairman PBSD L&S Cte.
Agenda item #9
Page t of 1
PBT/PBSD JOINT MEETING TOPICS
1. Unmitigated IRMA damage
2. Lessons learned from IRMA
3. Hurricane cleanup responsibilities
4. Communications before and after natural disasters
5. Infrastructure (drains, pathways, roadways, street lights, berm and ponds)
G. Unfinished Community Improvement Plan (CIP) items
7. Dependent/Independent District plans
8. Beach re -nourishment
9. Manatee Protection Zone
10. Clam Bay's NRPA status
11. Irrigation, including filtration
12. County operations within the Club Pelican Bay