Lely Beautification MSTU Minutes 04/19/2018it ti GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
3299 Tamiami Trail East Suite 103
Naples, FL 34113
Minutes
April 19, 2018
I. Call to Order
Chairman Branco called the meeting to order at 2:05 PM. A quorum was established.
IL Attendance
Members: Tony Branco - Chair, Robert Slebodnik - Vice Chair, Kathleen Dammert,
Linda Jorgensen, Vacancy
County: Dan Schumacher - Project Manager
Others: Mike McGee - Landscape Architect; Gary Gorden - CLM; Wendy Warren — Juristaff,
George Barton - Resident
III. Approval of Agenda
Ms. Jorgensen moved to approve the April 19, 2018 Agenda of the Lely Go f Estates
Beautification M.S.T. U. as amended.
Add: Item V. Chairman's Report—A. HOA Communication; B. Drive Through;
C. Committee Member Comments.
Item VIII. Project Managers Report - G. Median U.S. 41 Landscaping
Second by Ms. Dammert. Carried unanimously 4 - 0.
IV. Approval of Minutes — March 15, 2018
Ms. Dammert moved to approve the minutes of the March 15, 2018 Lely Golf Estates Beautification
M.S.T. U. meeting as presented. Second by Mr. Slebodnik. Carried unanimously 4 - 0.
V. Chairman's Report — Tony Branco
Chairman Branco reported on the community tour with Mr. Schumacher & Mr. McGee as follows:
A. HOA Communication
A resident requested permission to repaint the entrance sign for Pinehurst Estates. The
Committee consensus was to decline the request noting the HOA did not initiate the proposal
and expressed insurance liability concerns.
Lisa McGarity, President, Lely Golf Estates Homeowners Association, requested the
"A DEED RESTRICTED commuNITY" verbiage remains on the Lely Golf Estates entrance
signage.
B. Drive Through
• Prior irrigation issues have been resolved and the system is functioning as intended.
• Mr. Schumacher is awaiting a response from CLM to his notification of dry turf conditions at
Forest Hills cart crossing and lake.
• Palm fronds encroaching on the solar panel at Forest Hills & Augusta need to be pruned.
• CLM should investigate and correct, if necessary, the soil conditions for the Podocarpus
hedge on Rattlesnake Hammock Road and remove dead plants material.
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During Committee discussion the following was noted:
• CLM will provide a proposal to extend the existing irrigation line on Forest Hills Blvd near
the intersection of Augusta Boulevard.
• Mr. Schumacher will research nature of activity being conducted by a survey crew in the
vicinity of Tuscany Villa and the canal and report his findings to the committee.
C. Committee Member Comments
It has been reported that rodents are more prevalent in the community resulting from
Hurricane Irma debris accumulation. The M.S. T. U is responsible,for maintaining only
designated roadway medians and roadside areas. In this context, bait boxes have been
strategically placed to exterminate the rodents.
Members reviewed and agreed to maintain the current fertilization program.
Holes resulting from tree removal are a "safety" concern and should be filled immediately.
VI. Landscape Architects Report — McGee & Associates
A. Summary, Detail
Mr. McGee summarized the "Lely Golf Estates Landscape Observation Report" FYI7-18dated
April 10, 2018 noting the report identifies items to address when the Committee is ready to discuss
replacements.
General
• Caterpillar activity observed on Bougainvillea Silhouettes; CLM directed to continue to treat
infestation.
• Irrigation water has converted to 100% re -use (non -potable). Mr. McGee recommended
periodic testing of the valve in the mixing chamber to ensure proper float operation since
potable water is expected to be rarely used.
• Hand prune dead wood in shrubs and trees.
• Fill holes resulting from damaged tree removal.
• Treat Torpedo Grass prior to the rainy season.
• Replace Flax Lilies with Yellow African Iris.
Saint Andrews Boulevard
• Median #2: Remove Crown of Thorns and create a continuous circle three rows deep of
Bougainvillea plants north to south. Mr. Schumacher will secure a quote from CLM.
Pebble Beach Boulevard & Golf Cart Crossing
• Remove one dead Plumbago shrub at base of declined Foxtail palm. Notify Mr. McGee on
removal to enable inspection of'the trunk.
Fertilizer
• Apply the triple 14 fertilization scheduled for April immediately.
Fertilizer application was addressed during Committee discussion noting:
• Hurricane Irma altered the traditional fertilizer schedule resulting in a "missed" application.
• 180 day application is normal; however an extra boost of Triple 20 is required for blooming
plants; add Perennial Peanut to the schedule.
• Mr. Sells researched fertilizer application records and determined 18.2.12.180 has been used
since 2013 (two applications per year).
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• Mr. Schumacher sends a Notice -to -Proceed to the fertilizer vendor and the contractor on the
scheduled dates.
The Committee agreed to maintain the current fertilizer application program of two times a year.
VII. Landscape Maintenance Report — Commercial Land Maintenance
A. Summary Comments
• Holes from tree removal will be filled in.
• Fertilizer will be applied week ending April 28, 2018.
VIII. Project Managers Report - Dan Schumacher
A. Budget Report
Mr. Schumacher summarized the "Lely MSTU Fund Budget 152 dated April 19, 2018" for
information purposes and provided an overview of the budget noting:
• $236,552.01 of the FYI Ad Valorem property tax revenue budget of $255,500.00 has been
collected.
• Total revenue FYI is $563,500.00 including investment interest, transfers and contributions
(minus a 5% reserve of $12,900).
• Current Operating Expense budget is $192,000 of which commitments total $88,622.64;
expenditures $80,476.37.
• Uncommitted Operating Expense funds available are $22,900.99.
• Based on a multi-year contract approval by the Board of County Commissioners for Florida
Land Maintenance, dba CLM, a Purchase Order was issued. Balances for two interim
purchase orders will be closed.
• Improvements General funds of $146,900.00 can be accessed for special projects.
• Reserves for Insurance and Catastrophic/Hurricane funds total $179,400.00, an increase of
$9,400.00.
• Total available balance less committed expenses $387,187.75.
B. FY -19 Millage — Motion to renew or change.
Mr. Schumacher advised the Committee of their Millage Rate assessment options for FY -19 as follows:
• Lower the current millage rate of 2.0000 to establish a Revenue Neutral Policy, maintaining the
FYI income level.
• Maintain the current millage rate, increasing revenue dollars proportionate to the increase in Ad
Valorem Property Tax Value.
Chairman Branco motioned to maintain the millage rate at 2.0000 for Fiscal Year 2019. Second by
Ms. Dammert. Carried unanimously 4 — 0.
Mr. Schumacher will present the proposed FY19 budget at the May meeting.
C. Lighting Inspection Report
Mr. Schumacher provided a lighting report compiled by Commercial Land Maintenance as well as
a modified version tendered by Chairman Branco denoting poles with LED lamps.
• Mr. Schumacher directed Hart's Electrical to replace three lamp outages.
• The sign lights at the main entrance are functioning.
• Pebble Beach Boulevard and Doral Circle poles are numbered on road curbing (identification
is difficult) versus the front entrance which is numbered on the pole itself.
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Mr. Schumacher will undertake the project to number the light poles including an A or B letter
designation. for poles with double luminaires.
D. Lely HOA Sign Replacements — PO requested.
Mr. Schumacher reported the Sheriff's Office notified Staff the sign posts missing due to an event
such as a hurricane do not warrant filing a police report.
He will solicit quotes for sign and pole replacement and installation and instruct Ms. Sillery to file an
insurance claim. An Invitation to Bid (ITB) will be distributed to four qualified sign contractors if
the cost exceeds $3,000.
Chairman Branco motioned to approve purchase and installation ofSpeed Limit and
Crosswalk Signs for an amount Not -To -Exceed $6,000.00 for the Lely Community.
Second by Mr. Sleboknik. Carried unanimously 4 — 0.
E. Irrigation — 86 psi Pressurized Effluent (Non -Potable) Supply at Warren St.
Mr. Schumacher reported the Warren Street irrigation system is functioning effectively and weekly
wet checks are being conducted.
F. Tree Replacements — Quotes requested.
Mr. Schumacher reported a Request for Quote (RFQ) has been distributed for tree replacement &
will follow up with Robert regarding stump removal and filling the holes in the medians.
G. Median U.S. 41 Landscaping
Mr. Schumacher received a response to his inquiry from Road Maintenance Landscape Operations
noting a landscape refurbishment plan was developed prior to Irma. The current time frame for
installation is not yet determined.
IX. Old Business
A. Refurbishment of Entry Monuments
1. County Zoning Division Sign Review
a. Design proposals from McGee & Assoc. — attached
i. Limited: $ 1,830
ii. Full: $ 18,295
b. Land Survey and maximum height determination received.
c. Zoning Division recommends using a full-service sign company for design.
d. Easements for both entry and exit sides St. Andrews monuments confirmed.
Design Proposals
Mr. Schumacher noted:
• He received two proposals from McGee & Associates for design services for the entrance
monuments noting if the Committee opts for Scenario a. ii. - Full Service - confirmation of
the budget category accessed would be required.
• The concept will be developed in conjunction with Staff and the Committee.
• He will consult with Diane Compagnone, Sign Review Specialist, and Ray Bellows,
Zoning Manager, Growth Management Division to clarify zoning requirements applicable
to the monuments and report his findings to the Committee.
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In a motion March 15, 2018, the Committee approved McGee & Associates Landscape
Architecture prepare a preliminary concept for the Entry Monuments for an amount Not -to -
Exceed the Limited Refurbishment Funds available under the existing contract.
On clarification of County zoning requirements, the Committee will determine the Scope of
Service option they elect for Entry Monument Design.
B. New Lift Station @ Hidden Valley Drive
1. FY -18 Public Utilities project — Johnson Engineering Drawing.
Mr. Schumacher distributed Collier County construction plans "Exhibit A, Sheet No. C-08 —
Pump Station Detail" prepared by Johnson Engineering for the sanitary lift station being
relocated from Saint Andrews Boulevard to a County -owned parcel at the corner of Saint
Andrews Boulevard and Hidden Valley Drive.
The station will be located on the edge of the Right -of -Way and Mr. Schumacher estimates 240
linear feet of plant material will be required to screen the area. The County's intent is to sell the
remainder of the property beyond the proposed foot print of the area for the facility.
During Committee discussion the following was noted:
• The station is a "typical" residential community lift station; however the County should
research smaller scale options for the facility.
• Similar units are located in Doral and Naples Reserve.
• A financial allowance for installation of landscaping should be incorporated into the project.
Mr. Schumacher distributed communication from Linda Jorgensen expressing concern on the
aesthetic and safety aspects of the project's location. He also received correspondence from
Marianne Wolf, Advanced Property Management Service, Inc. representing Vista Palm.
Mr. Schumacher will contact the County on the concerns regarding the site, including the size
and height of the station, relay the Committee's concerns on the project and provide an update at
a future meeting.
C. Unfinished Business
1. Insurance for Pebble Beach Light Pole.
2. Auto Accident Median #3.
Insurance reimbursement is pending.for both claims.
X. New Business
A. Project Proposals for the FY -18 Year
The following projects are under consideration and will be addressed in 2018:
1. Lighting Pebble Beach Circle, Pebble Beach Cart Crossing, Forest Hills Cart Crossing and
potential for Doral Circle.
X1. Member Comments
None
XII. Public Comments
George Barton, 110 Doral Circle, suggested the County consider alternate commercial sites, such as the
Public Utility site on Warren Street, for the proposed lift station and the County could sell the parcel of
land owned on Hidden Valley Drive.
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XIII. Adjournment
There being no further business to come before the Committee, the meeting was adjourned
by the Chair at 4:05 PM.
LELY GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
Tony Bra co, Chairman
The Minutes were approved by the Committee on 2018, as presented X , or
as amended
NEXT MEETING: MAY 17, 2018 — 2:00 PM
COLLIER COUNTY EAST NAPLES LIBRARY
8787 TAMIAMi TRAIL EAST, NAPLES, FL 34113
(239) 775-5592
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