Agenda 06/12/2018 Item #16E 506/12/2018
EXECUTIVE SUMMARY
Recommendation to accept the report for the sale of items and disbursement of funds associated
with the County surplus auction held on April 21, 2018.
OBJECTIVE: To present the results of the recent Collier County surplus auction to t he Board of County
Commissioners.
CONSIDERATIONS: On March 27, 2018 (Item 16.E.4) the Board authorized staff to conduct an
auction for disposing of County-owned property and generating revenue for the County. This auction was
held on April 21, 2018 by our contracted vendor, Royal Auction Group, Inc.
Staff is recommending that revenue attributable to distinct legal entities such as the County Water -Sewer
District and the Airport Authority and MSTU funds be credited to the appropriate fund accounts for thos e
entities, that pursuant to 49 U.S.C. 5334(h)(4) the net revenues from the sale of transit assets funded by
the Federal Transit Administration (FTA) be credited in accordance with the Office of Management and
Budget (OMB) grant procedures, and that all other revenues be credited to the General Fund and the
Motor Pool Capital Replacement fund as appropriate. In keeping with that directive, staff has allocated
the revenue from the sale as follows on the auction summary below.
Auction Summary
Fund Sum of
Acquisition
Sum of Acc. Dep. Sum of Net Book Sum of Sale
109 $53,698.50 $53,698 .50 $22,700
408 $5,920.84 $5,920.84 .00 $950
409 $362.786.77 $362.786 .77 $115,550
425 $594,047 $594,047 .00 $12,950
429 $339,790 $339,790 .00 $15,950
472 $40,848.50 $40,848.50 .00 $15,100
491 $558,035.85 $554,935.65 $3,100.20 $20,250
521 $1,850.40 $1,850.40 .00 $575
523 $1,643,797.80 $1,621,926.06 $21,871.74 $549,250
001 $181,792.95 $181,792.95 .00 $56,320
Grand total $3,782,568.61 $3,757,595.40 $24,973.21 $809,595
FISCAL IMPACT: With the new contract, there is no auctioneer’s commission and a buyer’s premium
was implemented. Please see above information for the breakdown of revenues.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal
issue, and requires majority vote for acceptance of the report. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
auction.
RECOMMENDATION: To accept the report of sale of items and the disbursement of funds associated
with the County surplus auction held on April 21, 2018.
Prepared by: Cat Bigelow, Procurement Operations Manager
16.E.5
Packet Pg. 1666
06/12/2018
ATTACHMENT(S)
1. Auction List for 4-21-18 Auction (Finance Final) (XLSX)
16.E.5
Packet Pg. 1667
06/12/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.5
Doc ID: 5494
Item Summary: Recommendation to accept the report for the sale of items and disbursement of
funds associated with the County surplus auction held on April 21, 2018.
Meeting Date: 06/12/2018
Prepared by:
Title: Supervisor - Operations – Procurement Services
Name: Catherine Bigelow
05/23/2018 10:07 AM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
05/23/2018 10:07 AM
Approved By:
Review:
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 05/23/2018 10:19 AM
Procurement Services Ted Coyman Level 1 Purchasing Gatekeeper Completed 05/23/2018 10:22 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 06/01/2018 1:29 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/01/2018 2:18 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/01/2018 3:44 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 06/01/2018 4:32 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 06/03/2018 8:51 PM
Board of County Commissioners MaryJo Brock Meeting Pending 06/12/2018 9:00 AM
Procurement Services Ted Coyman Additional Reviewer Completed 06/03/2018 9:35 PM
16.E.5
Packet Pg. 1668
Row Labels
Sum of
Acquisition
Sum of
Accm.Dep
Sum of Net
book
Sum of Sale
$
001/121730/364410/181,792.95 181,792.95 0.00 50,500.00
001/121730/365900/5,820.00
109/182901/364410/52,345.00 52,345.00 0.00 21,400.00
109/182901/365900/1,353.50 1,353.00 0.50 1,300.00
408/210105/364410/5,920.84 5,920.84 0.00 950.00
409/122481/364410/57408.1 244,728.00 244,728.00 0.00 80,850.00
409/122482/364410/57408.1 118,058.77 118,058.00 0.77 34,700.00
425/-/208100/594,047.00 594,047.00 0.00 12,950.00
429/-/208100/339,790.00 339,790.00 0.00 15,950.00
472/122485/364410/57470.1 16,469.00 16,469.00 0.00 7,100.00
472/122485/364410/57473.1 24,379.50 24,379.50 0.00 8,000.00
491/122487/364410/57490.1 558,035.85 554,935.65 3,100.20 20,250.00
521/122410/365900/1,850.40 1,850.40 0.00 575.00
523/122471/364410/57001.1 70,011.88 70,011.88 0.00 17,200.00
523/122471/364410/57111.1 23,365.12 23,365.00 0.12 1,600.00
523/122472/364410/57001.1 27,038.50 27,038.50 0.00 3,000.00
523/122472/364410/57111.1 206,665.00 206,665.00 0.00 80,000.00
523/122472/364410/57113.1 98,675.00 95,385.83 3,289.17 42,600.00
523/122473/364410/57001.1 21,974.50 21,974.50 0.00 10,000.00
523/122474/364410/57101.1 805,589.69 788,540.61 17,049.08 283,250.00
523/122476/364410/57001.1 195,367.88 193,834.51 1,533.37 47,500.00
523/122477/364410/57001.1 39,238.50 39,238.50 0.00 6,800.00
523/122477/364410/57111.1 155,871.73 155,871.73 0.00 57,300.00
Grand Total 3,782,568.61 3,757,595.40 24,973.21 809,595.00
Collier County Surplus Sales Items - Deposit Summary
Royal Auction (04/21/2018)
16.E.5.a
Packet Pg. 1669 Attachment: Auction List for 4-21-18 Auction (Finance Final) (5494 : County Surplus Auction April 21, 2018)
Row Labels
Sum of
Acquisition
Sum of
Accm.Dep
Sum of Net
book Sum of Sale $
109 53,698.50 53,698.00 0.50 22,700.00
408 5,920.84 5,920.84 0.00 950.00
409 362,786.77 362,786.00 0.77 115,550.00
425 594,047.00 594,047.00 0.00 12,950.00
429 339,790.00 339,790.00 0.00 15,950.00
472 40,848.50 40,848.50 0.00 15,100.00
491 558,035.85 554,935.65 3,100.20 20,250.00
521 1,850.40 1,850.40 0.00 575.00
523 1,643,797.80 1,621,926.06 21,871.74 549,250.00
001 181,792.95 181,792.95 0.00 56,320.00
Grand Total 3,782,568.61 3,757,595.40 24,973.21 809,595.00
Collier County Surplus Sales Items - Fund Summary
Royal Auction (04/21/2018)
16.E.5.a
Packet Pg. 1670 Attachment: Auction List for 4-21-18 Auction (Finance Final) (5494 : County Surplus Auction April 21, 2018)