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PBSD MSTBU Agenda 03/07/2018PELICAN SAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING WEDNESDAY, MARC] 17, 2018 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON MARCH 7 AT THE COMMUNITY CENTER AT PI LICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 02/07/18 Regular Session meeting minutes 5. Approval of 12/7/17 ad hoc Cost Saving Strategies Committee meeting minutes 6. Audience comments 7. *Recommendations for PBSD Board positions 8. Administrator's report a. Ritz drainage easement and title search b. Update on street sign and street light plans and specifications c. Sod replacement d. US 41 landscape/wall assessment and survey e. February financial report 9. Committee reports a. Clam Bay b. Landscape & Safety c. Water Management i. *Recommendation to stock blue tilapia in expanded test lakes ii. *Recommendation to temporarily suspend aerator plans iii. *Recommendation to temporarily suspend bacteria applications iv. *Recommendation to sufficiently accrue fund for 1 lake remediation per year 10. Chairman's report 11. Old business a. *Ordinance change 12. New business a. Signage at intersection of Crayton Rd. & Pelican Bay Blvd. b. Timeline for establishing scope of service for PBSD administrator c. New board member orientation d. Beach renourishment survey 13. Adjournment *indicates possible action items ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU AREA PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 02/28/2018 1:16:09 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION FEBRUARY 7, 2018 The Pelican Bay Services Division Board met on Wednesday, February 7, 2018, at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108. In attendance were: Pelican Bay Services Division Board Scott Streckenbein, Chairman Mike Shepherd, Vice -Chairman Joe Chicurel Torn Cravens Jacob Damouni Pelican Bay Services Division Staff Neil Dorrill, Administrator Marion Bolick, Operations Manager Ken Dawson Bohdan Hirniak Susan O'Brien Peggy Pinterich Gary Ventress Mary McCaughtry, Operations Analyst Lisa Jacob, Associate Project Manager Barbara Shea, Recording Secretary Also Present Tim Hancock, Stantec Dave Cook, Pelican Bay Foundation Jim Hoppensteadt, Pelican Bay Foundation Tim Corcoran, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation Tim Durham, County Manager's Office Robert Sanchez, PBPOA Dave Doern, Pelican Bay Foundation APPROVED AGENDA (AS PRESENTED 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 01/03/18 Regular Session meeting minutes 5. Audience comments 6. Collier County Stormwater Utility Presentation (Tim Hancock, Stantec) 7. *Ad hoc Cost Saving Strategies Committee Report: PBSD ordinance changes a. Maintenance and replacement of walkways b. Terms of PBSD Board Chair c. Other ordinance changes d. Funding options e. Plan to approach the BCC 8. Administrator's report a. Bay Colony basic drainage survey b. Update on street sign and street light plans and specifications c. Sod replacement d. US 41 landscape/wall assessment and survey e. January financial report 9. Committee reports a. Clam Bay Pelican Bay Services Division Board Regular Session February 7, 2018 b. Landscape & Safety c. Water Management d. Beach Renourislunent 10. Chairman's report 11. Old business 12. New business 13. Adjournment ROLL CALL All members were present and a quorum was established IMr. Cravens motioned, Mr. Dawson seconded to approve the agenda as I »resented. The motion carried unanimously. Mr. Cravens motioned, Mr. Shepherd seconded to approve the 01/03/18 regular session meeting minutes as amended. The motion carried unanimously. AUDIENCE COMMENTS None COLLIER COUNTY STORMWATER UTILITY PRESENTATION Mr. Tim Hancock, Senior Associate with Stantec, provided a presentation on a proposed County Stormwater Utility, to be funded by a new non -ad valorem special assessment, which is under discussion by the Collier County Board of Commissioners. Stantec will bring recommendations to the BCC at their Feb. 13 board meeting. Highlights included: • To achieve flood control and property protection goals, the stormwater utility would provide a method of organizing and funding stormwater management, with dedicated revenues from user fees. • Single family parcel fees would likely be placed in tiers based on impervious area, to determine the fees charged. • A credit mechanism may be included in the program as follows: (1) up to a 25% credit for a stormwater control structure, (2) tip to a 50% credit for direct discharge outside the County system, and (3) up to a 100% credit for properties with specific agricultural permits. Pelican Bay residents would definitely qualify for the 25% credit, and possibly qualify for the 50% credit. • Stantec will recommend a fee of approximately $120 per ERU, and inclusion of the credit mechanism as described above. AD HOC CSS COMMITTEE REPORT: PBSD ORDINANCE CHANGES Mr. Streckenbein provided a- summary/history of discussions held over the past two years regarding the PBSD taking over PB sidewalk maintenance and replacement, and other possible changes to the existing PBSD ordinance, as amended. He emphasized that current discussions do not include widening of the pathways or replacing our asphalt pathways with concrete. Both the ad hoc 2 Pelican Bay Services Division Board Regular Session February 7, 2018 Cost Saving Strategies Committee and the Landscape & Safety Committee recommended that the PBSD take over pathway responsibilities. Mr. Shepherd provided his powerpoint presentation titled, "Pelican Bay Walkways," as presented at the January PBSD board meeting, which is posted on the PBSD website for review by residents. Mr. Dorrill commented on the issue of potential additional liability to the PBSD resulting from its takeover of pathway responsibility. He stated that (1) the PBSD is a dependent district under Collier County, (2) Collier County owns all of our assets, and (3) the state of Florida has granted sovereign immunity to its counties, which would include their dependent districts. Mr. Streckenbein invited the public to comment on this agenda item, as follows. Mr. Henry Baclunan commented on the need to show Mr. Shepherd's "Pelican Bay Walkways" presentation to the Board of County Commissioners. He also questioned the accuracy of Mr. Shepherd's estimate for finding annual pathway maintenance. Ms. Sandy Doyle commented on (1) her opposition to the PBSD takeover of pathway maintenance as this is a County responsibility, (2) the cost to replace pathways could be greater than $3 million, and (3) her preference for PBSD chairmen to be rotated each year. Ms. Ann Shine commented on our dangerous PBSD sidewalks. Mr. Dave Cook commented on the County not meeting its obligation to maintain our pathways, and if it were to give up its responsibility to the PBSD, then it should provide the "base level of service dollars" to the PBSD. Ms. Linda Roth questioned (1) Would the PBSD be required to use County contractors for pathway maintenance? and (2) Is PBSD staff available and trained to supervise these contractus? Mr. Bob Sanchez commented that annual pathway maintenance will cost a lot more than the $16-22,000 estimated by Mr. Shepherd, and suggested that if the PBSD were to take on this responsibility, then it should be done properly. He also questioned why the PBSD is letting the County "out of its responsibility" to maintain our pathways. Mr. Bob Cohen commented on the importance of community reinvestment and suggested that the PBSD Board develops a pathway replacement plan. Mr. Bruce Korda suggested that this issue needs more thought and planning including (1) What if this PBSD pathway takeover does not work? and (2) What if there are excessive costs? Mr. Johan Domenic questioned whether the PBSD would be taking over responsibility for all pathways in the PUD, or only residential pathways. Ms. Mary Johnson commented on (1) the need to determine the appropriate language concerning our pathways/walkways/sidewalks, (2) whether the PBSD would be required to conform to pathway state standards, and (3) an unclear long-term vision for our pathways. Mr. Hamilton Fish suggested that (1) the PBSD pursue (more strongly) the County to fulfill their pathway maintenance responsibility, and (2) the PBSD modify our "Pelican Bay Walkways" presentation to be less "slanted." Mr. Frank Young suggested that the PBSD pursue (more strongly) the County to fulfill their maintenance responsibility. He also questioned the accuracy of the annual maintenance cost estimate provided in the presentation. Ms. Kate Henry commented on our damaged PB sidewalks and the need for additional PBSD research on repair costs. In response to public comments, Mr. Dorrill commented that (1) other Collier County MSTBUs are tasked with sidewalk maintenance responsibility within their designated taxing districts, and (2) the PBSD would be eligible to "bid out" our pathway maintenance projects, with our specific bid specs, to obtain our contractors. Discussion by the board, subsequent to public comments, included the following highlights: 3 Pelican Bay Services Division Board Regular Session February 7, 2018 • Commissioner Solis is supportive of allocating County funds back to Pelican Bay for pathway maintenance; however, he is only one Collier County Commissioner out of five. • The safety issue of PB pathways in disrepair, needs to be addressed. • The County Attorney needs to weigh in on the appropriate language of either sidewalks, pathways, or walkways to be used in a future ordinance change. • A remaining question: Have we adequately pursued requesting that the County repair our pathways, as it is their responsibility? • A remaining question: Have we considered the difficulty in securing a reasonable priced contractor for our asphalt repairs, in light of significant local demand for this service? • A remaining question: Can the PBSD temporarily take over pathway maintenance, in order to obtain a clearer understanding of the real costs of maintenance and contractor availability? By a show of hands, a majority of the board members were not prepared to move forward with a vote on the following motion: Mr. Shepherd motioned, Mr. Ventress seconded that the PBSD Board approach the Board of County Commissioners and ask that our ordinance, as amended, be modified to include explicit responsibility for installation and maintenance of our walkways and that the specific language of that change be vetted through the County Attorney so that the sidewalk/walkway/pathway lexicon is appropriately vetted. After discussion by the board, Mr. Shepherd withdrew his motion, and Mr. Ventress withdrew his second. 11 THE BOARD TOOK AN 18 MINUTE BREAK FROM 3:05 PM TO 3:23 PM MS. PINTERICH AND MR. VENTRESS DEPARTED THE MEETING AT 3:05 PM ADMINISTRATOR'S REPORT FEB. 6 FEMA MEETING WITH STAFF/BAY COLONY DRAINAGE SURVEY Mr. Dorrill provided an update on a staff meeting with our FEMA Project Manager and a FEMA consultant, hired by the County to assist with FEMA reimbursement, which included: • We will explore eligibility to obtain FEMA funding to clear, restore and/or enhance waterways within the Clam Bay system and within our PBSD platted drainage easement such as those in Bay Colony. • FEMA site visits will begin on Thursday, Feb. 8. • We will explore FEMA reimbursement for replacement/re-grading the US 41 berm. FEMA will require high-resolution pre -hurricane aerial photos to quantify the number of linear feet that needs replacement. • We will explore using the County's Tetra Tech Inc. contract to clear vegetation within PB waterways. • We will explore FEMA reimbursement for re -sodding the eastern portion of the berm for erosion control. UPDATE ON STREET SIGN AND STREET LIGHT PLANS & SPECIFICATIONS Mr. Dorrill reported that our street sign and street light plans and specifications for hurricane damage repairs/replacements, prepared by our civil engineers, are nearly complete. Staff will pursue Pelican Bay Services Division Board Regular Session February 7, 2018 a new FEMA program, "advanced mitigation," whereby mitigation funds may be obtained to strengthen our damaged signs. SOD REPLACEMENT Mr. Dorrill reported that our sod replacement program began last week, and that the process will take a minimum of three months. In the first week, an entire load of sod was rejected due to poor quality. He commented that FEMA does not fund "landscape replacement." JANUARY FINANCIAL REPORT Mr. Cravens motioned, Mr. Dawson seconded to accept the January financial report. The motion carried unanimorsl . CLAM BAY REPORT Ms. O'Brien provided her February 2018 Clam Bay update in the agenda packet and specifically highlighted: (1) the good news that the 2015 mangrove die -off area has stabilized and is not expanding, (2) the significant decrease in seagrass acreage in Outer Clam Bay, (3) the potential County support for Hurricane Irma debris removal in Clam Bay waterways and hand -dug channels, (4) the potential for a full maintenance dredge of Clam Pass in 2018, (5) Dr. Tomasko's annual water quality report, due on March 1, will be discussed at the next Clam Bay Committee meeting on March 8, and (6) the PBF Board's decision to appeal the administrative judge's decision to dismiss the PBF's appeal of FWC's rule on designated Manatee Protection Zones in Collier County. LANDSCAPE & SAFETY REPORT Dr. Chicurel reported that the Landscape & Safety Committee met on January 18, and the following items were discussed. 1. Cpl. Ron Turi, the Pelican Bay community policing liaison, informed the committee that (1) we should see stepped up traffic enforcement, (2) ATV patrols on the beach, and (3) enforcement of cyclists running stop signs at PB Blvd. and Gulf Park Dr. 2. Discussion concerning different methods to apply sharrows on PB Blvd. and Gulf Park Dr. covered all possible methods. Mr. Dorrill will have test applications applied and the best method for our roads will be chosen. 3. Mr. Dorrill commented that the sod replacement effort is ongoing. 4. The exact terminology of what to call our sidewalks/pathways is still being researched. 5. Staff will research the incidence of accidents at the intersection of Hammock Oak & PB Blvd. Discussion of whether to place a 4 -way stop there will follow. 6. It is the committee chairman's intention to ask the frill board to plan on placing "allow 3 feet between cars & bicycle" signs on Oakmont Pkwy., Greentree, and Ridgewood. These roads do not have sharrows and are sub -standard in width as per Florida State statute for safe passing. 7. The committee asked PBSD Chairman Scott Streckenbein to ask the PB Foundation to address homeowner and association landscape overgrowth onto our sidewalks. Using "Today in the Bay" and the President's Council as vehicles for this was suggested. 8. The next committee meeting will be held on Feb. 15 at the Community Center. WATER MANAGEMENT REPORT Pelican Bay Services Division Board Regular Session February 7, 2018 Mr. Cravens' Water Management Committee report included the following: 1. The Water Management Committee has not met since August; the committee currently has just two members. 2. Our two test lakes, Ridgewood Park lake and the Community Center lake each had 300 blue tilapia installed in July 2016 for a total cost of $750, to control algae and duckweed. 3. Currently, the Community Center lake is clear of algae; the Ridgewood Park lake has extensive algae. 4. The Ridgewood Park lake should be restocked with blue tilapia. 5. The solar powered aerator across from "The Commons" at the golf course has not been working since before Hurricane Irma. The PBSD has had multiple maintenance problems with its solar powered aerators over the years. Mr. Damouni volunteered to join the Water Management Committee, and Mr. Streckenbein accepted his offer. Mr. Dawson commented on a few specific aerators which have not been working for many months. Ms. O'Brien suggested performing an updated review of current research on aerator effectiveness, and obtaining opinions from our scientists on any possible negative impacts to our ecosystem from the installation of blue tilapia in our lakes. Mr. Dave Cook commented on the Club Pelican Bay lake aerator which has been out of service for almost a year, and suggested that the PBSD re -look at aerator maintenance. He reported that the installation of blue tilapia in the Crescent's lake resulted in the lake being algae -free for two years. He requested that the PBSD install blue tilapia in the lake next to the Crescent on the golf course. Ms. Mary Johnson expressed concern over the ammonia created from tilapia waste. Mr. Doi -rill commented that (1) staff will contact Delicious Fishes to request a delivery of blue tilapia for restocking the Ridgewood Park lake, (2) he will pull the Executive Summary off the Feb. 13 Board of County Commissioners agenda, which would have awarded the final phase of our aeration system project, and (3) he will pursue aerator warranty issues. BEACH RE, NOURISHMENT REPORT Mr. Streckenbein reported on attending the Presidents Council meeting on Jan. 19 where Mr. Gary McAlpin, Manager of Collier County Coastal Zone Management, reported that the County's beach restoration/resiliency program is tentatively scheduled for late 2019 with no funding guarantee at this point. Mr. Streckenbein reported on attending a Collier County Commissioners Fund Raiser on Jan. 29 where Commissioner Solis commented that (1) there will not be any new construction of boardwalks to Clam Pass Park, and (2) he does not see any pressure for the general public to gain access to Pelican Bay beaches. However, the State of Florida may get more involved in these types of decisions. Ms. O'Brien commented on a recently completed County beach survey and requested that staff provide a link to the information, so that board members are able to review the widths of our PB beach. Mr. Jim Hoppensteadt, President of the PBF, questioned whether the PBSD could accelerate the timeline of dredging Clain Pass, and suggested that we "dovetail" with the County's current dredging projects in Wiggins Pass and Doctors Pass. Ms. O'Brien responded that the Clain Bay Committee will discuss this issue at the next committee meeting on Mar. 8. CHAIRMAN'S REPORT 6 Pelican Bay Services Division Board Regular Session February 7, 2018 Mr. Streckenbein commented on future discussions he would like to have with PBSD committees on whether to reassign Water Management Committee responsibilities, partly to the Clam Bay Committee and partly to the Landscape & Safety Committee. OLD BUSINESS Ms. O'Brien thanked Mr. Streckenbein, the PBF, and the PBPOA for "getting the word out" regarding this PBSD Board agenda; Mr. Streckenbein thanked Mr. Hoppensteadt for his assistance. NEW BUSINESS None 11 The meetine was adiourned at 4:07 van. 11 Scott Streckenbein, Chairman Minutes approved [ as presented OR " cis amended ON [ I date bl PELICAN BAY SERVICES DIVISION AD HOC COST SAVING STRATEGIES COMMITTEE MEETING DECEMBER 7, 2017 The Ad Hoc Cost Saving Strategies Committee of the Pelican Bay Services Division met on Thursday, December 7 at 3:00 p.m. at the SunTrust Bank Building, 801 Laurel Oak Drive, Suite 302, Naples, Florida 34108. The following members attended. Ad Hoc Cost Saving Strategies Committee Mike Shepherd, Chairman Bohdan Hirniak Pelican Bay Services Division Staff Neil Dorrill, Administrator Marion Bolick, Operations Manager Dave Trecker Gary Ventress Mary McCaughtry, Operations Analyst Lisa Jacob, Associate Project Manager (absent) Barbara Shea, Recording Secretary Also Present Mary Johnson, Pelican Bay Foundation Joe Chicurel, PBSD Board Susan O'Brien, PBSD Board Tom Cravens, PBSD Board Scott Streckenbein, PBSD Board APPROVED AGENDA (AS PRESENTED) Pledge of Allegiance Roll call Agenda approval Audience comments Walkway Discussions a. Power Point presentation on existing Pelican Bay walkways b. Discussion of existing walkway condition C. Future options, including potential for conversion to concrete, expansion of width, and addition of walkways where none currently exist d. Potential for PBSD management — costs & funding e. Liability considerations f. BCC receptivity 6. Proposed Ordinance changes a. Sidewalk responsibility b. Lifetime term limits for Chairman C. Requirement of representative from PSP d. Potential risks associated with Ordinance modifications — Plan `B" e. BCC receptivity 7. Forward Plan/Recommendations 8. Adjourmuent Pelican Bay Services Division Ad Hoc Cost Saving Strategies Committee Meeting December 7, 2017 THE MEETING CONVENED AT 3:18 P.M. ROLL CALL All members were present and a quorum was established Mr. Hirniak motioned, Mr. Ventress seconded to approve the agenda as presented. The motion carried unanimously. AUDIENCE COMMENTS Ms. O'Brien commented on an engineer's June 2015 $3.5 million estimate of cost to replace PB asphalt sidewalks with concrete, which has not been reviewed by the PBSD Board. Mr. Shepherd commented that for the purposes of this meeting, the committee would only be contemplating taking over responsibility for existing asphalt walkways. WALKWAY DISCUSSIONS PRESENTATION ON EXISTING PELICAN BAY WALKWAYS Mr. Shepherd provided a photo presentation on the existing poor condition of our asphalt sidewalks, which showed (1) all of our sidewalks have multiple layers of asphalt, (2) sidewalks varying in width from 3 to 6 feet, (3) sidewalks with varying placement, (4) sidewalks in need of repair, exhibiting spalling, edge crumbling, huge edge drop-offs, surface fracturing and root lift. POTENTIAL FOR PBSD MANAGEMENT — COSTS AND FUNDING Committee discussion included the following highlights: • The County is clearly not providing adequate sidewalk maintenance to the PB community. • The PBSD Budget Committee estimated $15,000-22,000/year for annual sidewalk maintenance. • The PBSD could petition the County for an annual contribution to the PBSD in exchange for the takeover of PB sidewalk maintenance. • An ordinance change is required to obtain the authority for sidewalk maintenance. • Sidewalk maintenance could be funded out of Fund 778, with a redefined fund purpose. Ms. O'Brien commented that this ad -valorem funding mechanism would most affect the commercial property owners. • Estimated required annual finding is .0036 mils. • A median home in PB with a taxable value of $421,000 would pay $1.52/year. • The estimated cost to replace existing asphalt walkways with concrete is $3,385,000. • Project management of sidewalk maintenance (to be performed by an outside contractor) would be an added responsibility of a PBSD staff member. Mr. Dorrill commented that this additional responsibility could be absorbed by current staff. Ms. O'Brien expressed concerns that our PBSD staff is "maxed out" and commented that additional staffing would be required for this added responsibility. • Mr. Cravens suggested obtaining a contractor estimate of asphalt repair of a respresentative section of sidewalk, to be extrapolated out to the entirety to determine a ballpark total cost of repairs for the entire community. Pelican Bay Services Division Ad Hoc Cost Saving Strategies Committee Meeting December 7, 2017 e Mr. Cravens and Ms. Mary Johnson suggested that it is imperative to seek community input on these issues. LIABILITY CONSIDERATIONS Mr. Shepherd commented that the PBSD would incur no additional liability if it were to take over PB sidewalk responsibility, as the PBSD is under the County umbrella. PROPOSED ORDINANCE CHANGES Dr. Trecker motioned, Mr. Ventress seconded to recommend to thLfullboard thatthey petition the Board of County Commissioners for a change iinancethat would add sidewalk maintenance and replacement to our ellet of responsibilities. The motion carried unanimously. Mr. Ventress motioned, Mr. Hirniak seconded to recommend to the full board that they should consider the following three changes to our Ordinance No. 2002- 27 (1) Section Four: In the first sentence, add the words "the installation and maintenance of sidewalks" after "water management," (2) Section Seven: Remove the last two sentences which state "In addition, there shall be 1 non- voting member nominated by the Pelican Bay Foundation in the manner set forth below. This non-voting member shall not be subject to the voting requirements set forth below," (3) Section Eight Paragraph A: In the first paragraph remove "The non-voting member shall be recommended for appointment by the Pelican Bay Foundation. The non-voting member should be an individual who is not related to and who is independent of the other Board members and County employees, with no apparent conflict of interest or appearance of impropriety." In the second paragraph remove "and the non-voting member recommended for appointment by the Pelican Bay Foundation." The motion carried unanimously. Mr. Ventress motioned, Mr. Hirniak seconded to recommend to the fill board that they should consider an amendment to Section Eleven of our Ordinance No. 2002-27 whereby paragraph "A" would become "At its earliest opportunity, the membership of the PBSD Board shall elect a chairman and vice chair from among those members willing to serve. Officers' terms shall be for one year. Members'' may serve up to three terms as chairman and three terms as vice -chair, which may or may not be consecutive. Immediately following the election of a new Board, a chair and vice -chair shall be elected." The motion carried unanimously. The meetine was adimu•ned at 4:20 3 Pelican Bay Services Divisions Ad Hoc Cost Saving Strategies Committee Meeting December 7, 2017 Mike Shepherd, Chairman Minutes approved " as presented OR " as amended ON ( I date 4 Agenda item #7 Page 1 of 5 I have lived in Pelican Bay for five years. Julie Pedretti and I moved here from Milwaukee, Wisconsin. We are both full-time residents, and actively working full-time in Naples. My business is narrowly focused on helping clients with complex life Insurance planning, and my office is three miles from our home. Our attraction to Pelican Bay was not—and is not— unique. Our beaches, the mangroves, lakes and ponds, and streetscape, are like no other place in Collier County. Pelican Bay Is very special, I know we all want it to remain a premier community, From the beginning In the late 1970s, many people have planned and worked diligently through some difficult Issues related to preserving the environment and managing waterways for our community. Clearly, all this planning has created a huge success story. As was the case 40 years ago, the need for thoughtful planning continues, perhaps at even a more focused level. The residents of Pelican Bay have set a standard of excellence that exceeds that which Collier County can readily deliver on its own volition. I am hopeful we will choose to maintain a standard of excellence that continues to dazzle everybody. Beautiful streetscapes and well-maintained waterways can sometimes conflict with prudent fiscal management. I am confident we can strike a balance that leads to action on Issues such as our pathways being updated. Pelican Bay must be maintained to a safe, sustainable, and beautiful standard. I have experience serving on boards of different groups. It Is not always easy to herd cats, and conflict is almost inevitable. In Pelican Bay, because I believe our collective objectives are similar, we should be able to move swiftly to sound long term planning. I would be honored to serve on the board of the Pelican Bay Service Division. I hope you will vote for me to do so. Thank youl Rick Swider 6151 Pelican Bay Blvd., # 34 Naples, FL 34108 Office: 239-591-6784 Cell: 414-403-8496 Agenda item #7 Page 2 of 5 Peter Griffith My wife, Sue, and I are full-time residents of Pelican Bay, We are both active in the Pelican Bay tennis programs and I have served on two Pelican Bay Foundation Committees: Audit & Budget and Restaurant. I have lived in Pelican Bay since 2002. My company, P.C.Griffith & Co. founded in 1970, was based in New York City, where we serviced the Technology and Operations needs of Banks and Brokerage firms. I closed the company and retired the day after 9/11/2001, prior to which we had three hundred staff, actively on assignment. In the mid 90's, I was an elected member of the Darien, Connecticut - Representative Town Meeting — the Town's legislative body. I served on the RTM's Public Works Sub -Committee where I was involved in infrastructure maintenance, sewage, storm drainage and water management issues. As president of our Neighborhood Association --- The Friends of Gorham's Pond (an inlet of Long Island Sound) — I managed the eradication of non-native species (Fragmites) and the Pond's on-going maintenance. This involved extensive permitting issues and interaction with the Town, plus local and State agencies, I was the co-owner of a Connecticut based arborist company which cared for trees but also provided Salt Marsh management services. In East Hampton, NY, for ten years, I was a member of the Marina Committee of the Devon Yacht Club. Our charter was to oversee the marina and its on-going maintenance. This included managing staff, bulkhead replacement and repair plus annual dredging. Although grand -fathered, the dredging always involved hydrology and legal issues — requiring Town and State involvement. As a member of the Naples Yacht Club, I have served on three Committees: Admissions, Race and Facilities (Buildings, Grounds and Marina) I am not currently involved with any volunteer activity/committee work and I would like to join the PBSD team so that I can become re -involved with my community. Agenda item #7 Page 3 of 5 My name is Susan O'Brien, and I am seeking your vote to continue serving on the Pelican Bay Services Division (PBSD) Board. I am interested in contributing to PBSD's work to protect Clam Bay; to enhance the beauty of Pelican Bay's (PB) landscape; to advocate that PB members have input into key decisions, like whether to replace asphalt pathways with concrete sidewalks; and to help insure that the services provided by PBSD are done in a cost-effective manner that maximizes value to our residents. I have served on the PBSD Board since October 2011 and as Chair of PBSD's Clam Bay Committee since October 2012. During this time management of Clam Pass dredging was returned to PBSD, after being assigned to another County department over the objections of Pelican Bay residents. With Pelican Bay's control restored, our Committee developed the Clam Bay NRPA Management Plan, approved by County Commissioners in January 2015. This allowed PBSD to obtain a new U.S. Army Corps of Engineers 10 -year dredging permit to dredge Clam Pass as needed. Current Clam Bay priorities include responding to the mangrove die -off in northern Clam Bay that emerged two years ago as well as mangrove damage from Hurricane Irma; addressing high phosphorus levels in Upper Clam Bay; monitoring conditions in Clam Pass; and protecting manatees and seagrass. I also serve on PBSD's Beach Renourishment Committee, and I served on PBSD's Budget Committee from 2011 to 2017. Other community Involvement includes serving on the PB Foundation's Audit and Budget Committee from 2011 to 2012; Collier County's Clam Bay Advisory Committee in 2009; St. Vincents Condominium Board as President from 2004 to 2010, and the Crown Colony Village Association Board as President from 2006-2010. I bring administrative, budgetary, and problem -solving skills to PBSD's work from more than twenty years as a school principal and school district administrator. I hold a bachelor's degree, two master's degrees, and a doctorate. Having purchased property in Pelican Bay in 1992 and becoming a Collier County resident in 2002,1 am deeply committed to maintaining Pelican Bay to the highest standards. I would appreciate your vote. Agenda item #7 Page 4 of 5 Advisory Board Application Form Collier County Government 3299 Tamlaml Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 12/15/20171;06;15 PM. Name: Nicolas Fabrega Home Phone: 23997050A Home Address; 49 Persian Cou City: Marco Island Zip Code: 34145 Phone Numbers Business: 2395981605 E -Mail Address: nfabre as watersidesho s,com Board or committee: Pelican Bay MSTBU Advisory Committe Haw long have you lived in Collier County: 1-2 Now many months out of the year do yoti reside In Collier County: I am a year-round residen a criminal Not Indicated Do you oryour empioyer'do business with the County? No Not Indicated NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County, Would you and/or any organizations with which you are affiliated benefit from decisions or recommendations made by this advisory board? NH Agenda item #7 Page 5 of 5 Not Indicated Are you a registered voter in Collier County? e Do you currently hold an elected of#Ice7 No Do you now serve, or have you ever served on a Collier County board or committee? No Not Indicated Please list your community activities and positions held; (Seton Hall University M,A, Training and Development Barry University B,L,A. 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Special Assessment- Right of Way Beautification 6,155.00 3,056,500.00 2,628,600.00 2,782,983.72 154,383.72 Plan Review fees Flood Control Water Quality Testing Supplies - - - - Miscellaneous (Surplus Sales, Ins, Refunds) 19,000.00 - - 3,666.05 3,666.05 Revenue Reserve (est. 5%) - (203,700.00)- - - - Interest 439.75 6,500.00 2,700.00 11,273.71 8,573.71 Total Operating Revenues $ 5,005,519.50 $ 4,676,419.50 $ 4,853,610.70 $ 177,191.20 Operating Expenditures: Trash and Garbage 5,500.00 800.00 $71.15 228.85 Water Management Administration - - - - Insurance -General Payroll Expense $ 77,200.00 $ 29,800.00 $ 28,705.46 $ 1,094.54 Emergency Maintenace and Repairs 500.00 3,500.00 - - - IT Direct Capital - 1,200.00 600.00 600.00 - ITOfficeAutomation/Billing Hr. Fuel and Lubricants 7,600.00 3,800.00 3,750.00 50.00 Indirect Cost Reimbursement 129,338.00 119,200.00 59,600.00 59,600.00 - Inter Payment/Mnt. Site Ins. Assessment 13,600.00 6,800.00 6,800,00 - Other Contractural Services 51,000.00 17,000.00 14,296.15 2,703.85 Telephone 5,200.00 1,700.00 1,167.58 532.42 Postage and Freight 1,200.00 - - - Rent Buildings and Equipment 14,600.00 7,300.00 6,553.39 746.61 Insurance• General 900.00 500.00 450.00 50.00 Printing, Binding and Copying 1,800.00 - - Clerk's Recording Fees 1,000.00 - - - Legal Advertising 1,000.00 - - OtherOfficeandOperatingSupplles 1,500.00 500.00 173.34 326.66 Training and Education (Tuition Reimb.) 2,000.00 - (495.00) 495.00 Total Water Management Admin Operating $ 302,500.00 $ 127,600.O0 $ 121,600.92 $ 5,999.08 Water Management Field Operations Payroll Expense $ 149,000.00 $ 59,100.00 $ 57,891.79 $ 1,208.21 Engineering Fees 116,969.00 39,000.00 37,527.10 1,472.90 IT Office Automation 400.00 200.00 200.00 Flood Control Berm and Swale Mntc. 43,000.00 17,900.00 11,745.00 6,155.00 Flood Control Replanting Llltorals 8,500.00 - (22.44) 22.44 Flood Control Water Quality Testing Supplies 3,500.00 - - - Interdepartmental Payment (Water Quality Lab) 19,000.00 1,600.00 726.16 873.84 Plan Review Charges 1,500.00 - - - OtherContracturalServices 11,700.00 1,000.00 439.75 560.25 Temporary Labor 78,600.00 29,500.00 28,567.04 932.96 Cell Phones 1,800.00 800.00 700.54 99.46 Trash and Garbage 5,500.00 800.00 $71.15 228.85 Motor Pool Rental Charge - - - - Insurance -General 2,800.00 1,400.00 1,400.00 Insurance - Auto 1,000.00 500.00 500.00 - Building Repairs & Mntc. 500.00 - - - Fleet Maintenance and Parts 29,300.00 7,300.00 5,429.28 1,870.72 Fuel and Lubricants 1,800.00 600.00 667.83 (67.83) Tree Triming 129,338.00 24,800.00 23,438.00 1,362.00 Page 1 of 3 Clothing and Uniforms Personal Safety Equipment Fertilizer and Herbicides Other Repairs and Maintenance Other Operating Supplies and Equipment Total Water Management Field Operating Right of Way Beautification - Administration Payroll Expense Emergency Repairs and Maintenance IT Capital Office Automation Other Contractural Services Telephone Postage Rent Buildings/Equipment/Storage Insurance - General Printing, Binding and Copying Clerk's Recording Legal Advertising Office Supplies General Training and Education (Tuition Relmb.) Total Right of Way Beautification Admin Operating Right of Way Beautification- Field Operations Payroll Expense' (increased for 3 new employees) IT Capital & Office Automation Emergency Maintenance and Repairs Recycled Water Use Pest Control Landscape incidentals Other Contractural Services Temporary Labor* (BA $142,900 to Payroll) Cellular Telephone Electricity Trash and Garbage Motor Pool Rental Rent Equipment Insurance - General Insurance - Auto Building Repairs and Maintenance Fleet Maintenance and Parts Fuel and Lubricants Licenses, Permits, Training Tree Trfming Clothing and Uniforms Personal Safety Equipment FerilRzer and Herbicides Landscape Maintenance/Mulch Landscape Materials Road/Pathway Repairs (Sharrows) Sprinkler Maintenance Painting Supplies Traffic Signs Minor Operating Equipment Other Operating Supplies Total Right of Way Beautification - Field Operating Agenda item #8e Page 3 of 15 1,600.00 1,000.00 1,028.33 (28.33) 1,000.00 400.00 306.17 93.83 135,500.00 3,700.00 1,272.00 2,428.00 1,500.00 400.00 60.07 339.93 2,500.00 1,000.00 945.88 54.12- $ 746,307.00 $ 191,000.00 $ 173,393.65 $ 17,606.35 $ 78,800.00 $ 30,800.00 $ 29,505.01 $ 1,294.99 4,500.00 100.00 87.49 12.51 5,500.00 5,500.00 5,500.00 - 300.00 200.00 150.00 50.00 51,800.00 17,3000 14,060.80 3,239.20 5,200.00 1,700.00 1,172.59 527.41 2,080X0 200.00 80.00 120.00 15,800.00 7,200.00 7,027.27 172.73 500.00 250.00 250.00 - 2,300.00 - - - 1,200.00 - - - 1,200.00 - - - 2,000.00 700.00 454.00 246.00 8,500.00 1,400.00 1,386.26 13.74 $ 179,680.00 $ 65,350.00 $ 59,673.42 $ 5,676.58 $ 1,199,300.00 14,700.00 3,300.00 131,2.00.00 1,000.00 2,500.00 13,000.00 447,100.00 4,500.00 8,500.00 16,500.00 200.00 5,000.00 10,300.00 12,700.00 500.00 80,100.00 37,500.00 1,700.00 295,000.00 12,000.00 5,000.00 140,000.00 75,000.00 165,232.50 7,500.00 25,000.00 500.00 50,000.00 12,000.00 11,000.00 $ 421,200.00 $ 419,293.82 $ 1,906.18 7,400.00 7,350.00 35,000.00 600.00 13,000.00 171,500.00 1,500.00 2,800.00 1,800.00 800.00 5,200.00 6,400.00 26,700.00 15,600.00 33,221.48 1,778.52 325.79 274.21 16,163.75 (3,163.75) 171,170.38 329.62 844.71 655.29 954.14 1,845.86 1,433.40 366.60 G00.10 199.90 5,150.00 50.00 6,350.00 50.00 26,718.73 (18.73) 13,083.16 7.,516.84 132,800.00 125,838.00 3,700.00 3,384.69 1,300.00 886.84 38,500.00 27,271.70 31,300.00 19,126.35 20,400.00 14,078.14 9,600.00 9,859.53 4,200.00 3,000.00 3,000.00 1,415.81 5,500.00 6,186.83 $ 2,787,832.50 $ 959,800.00 $ 913,707.35 Page 2 of 3 6,962.00 315.31 413.16 11,228.30 12,173.65 6,321.86 (259.53) 1,200.00 1,584.19 (686.83) $ 46,042.65 Agenda item #8e Page 4 of 15 Total Operating Expenditures $ 4,016,319.50 $ 1,343,750.00 $ 1,268,375.34 $ 75,324.66 Capital Expenditures: Water Management Operations Other Machlneryand Equipment - Field $ - 133,900.00 $ 131,615.66 $ 2,284.34 General - Admin $ 1,000.00 1,621,350.00 $ 1,539,231.43 $ 82,068.57 Total Water Management Field Operations Capital $ 1,000.00 $ $ $ $ ' (light of Way Beautification Autos and Trucks $ 155,000.00 113,150.00 $ 110,447.13 $ 2,702.87 Other Machhteryand Equipment 47,000.00 30,550.00 28,793.30 $ 1,756.70 General - Admin 1,000.00 - - $ - Total Right of Way Beautification - Field Capital $ 203,000.00 $ 143,700.00 $ 139,240.43 $ 4,459.57 Total Capital Expenditures $ 204,000.00 $ 143,700.00 $ 139,240.43 $ 4,459.57 Total Operating Expenditures $ 4,220,319.50 $ 1,487,450.00 $ 1,407,615.77 $ 79,784.23 Non -Operating Expenditures Transfer to Fund 322 $ - $ - $ $ Tax Collector Fees 124,400.00 74,600.00 74,065.03 534.97 Property Appraiser Fees 69,800.00 59,300.00 57,550.63 1,749.37 Reserves (21/2 months for Contingencies) 438,200.00 - - Reserves for Capital 180,000.00 - - ReservedforAttrition (27,200.00) - - Total Non -Operating Expenditures $ 785,200.00 $ 133,900.00 $ 131,615.66 $ 2,284.34 Total Expenditures $ 51005,519.50 $ 1,621,350.00 $ 1,539,231.43 $ 82,068.57 Net Profft/(Loss) $ - $ 31055,069.50 $ 3,314,379.27 $ 259,259.77 Page 3 of 3 Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received/Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenue (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - February 28, 2018 Street Lighting Fund 778 - FY 2018 (Unaudited) Assets $ 1,642,130.71 52,252.06 Liabilities and Fund Balance $ 6,152.98 1,377.40 Agenda item Ne Page 5 of 15 $ 1,694,382.77 $ 1,694,382.77 $ 7,530.38 $ 1,239,936.27 446,916.12 $ 1,686,852.39 $ 1,694,382.77 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - February 28, 2018 Street Lighting Fund 778 - FY 2018 (Unaudited) Annual YTD YTD Budget Budget Actual Operating Revenues: Carryforward Curent Ad Valorem Tax Transfer from Tax Collector Miscellaneous (i.e. Ins. Refunds, Surplus, et. Revenue Reserve (est. 5%) Interest Total Operating Revenues Operating Expenditures: Street Lighting Administration Payroll Expense Indirect Cost & IT Automation Other Contractural Services Telephone Postage and Freight Rent Buildings/Equipment/Storage Insurance - General Printing, Binding and Copying Office Supplies General Tuition Reimbursement Other Operating Supplies Total Street Lighting Admin Operating Street Lighting Field Operations Payroll Expense Enginnering Fees IT Office Automation Emergency Maintenance & Repairs Other Contractual Services Temporary Labor Cellular Telephone Electricity Rent Equipment Insurance - General Insurance - Auto $ 1,188,100.00 $ 1,188,100.00 $ 1,188,100.00 564,400.00 508,000.00 513,392.51 - 4,2.75.95 (28,400.00) - - 2,500.00 833.33 4,543.19 $ 1,726,600,00 $ 1,696,933.33 $ 1,710,311.65 Agenda item #8e Page 6 of 15 Variance 5,392.51 4,275.95 3,709.86 $ 13,378.32 $ 77,900.00 $ 31,500.00 $ 28,775.28 $ 2,724.72 11,300.00 5,700.00 5,650.00 50.00 35,100.00 14, 600.00 12,745.80 1,854.20 5,200.00 1,700.00 851.15 848.85 1,500.00 - (0.04) 0.04 15,400.00 7,700.00 6,828.89 871.11 400.00 200.00 200.00 800.00 300.00 173.34 126.66 $ 147,600.00 $ 61,700.00 $ 55,224.42 $ 6,475.58 $ 71,200.00 $ 28,600.00 $ 29,141.70 $ (541.70) 20,000.00 - - 200.00 100.00 100.00 9,600.00 - 800.00 300.00 214.75 85.25 41,000.00 17,100.00 14,408.53 2,691.47 1,500.00 600.00 700.54 (100.54) 30,000.00 12,500.00 15,432.05 (2,932.05) 1,800.00 - - 900.00 450.00 450.00 900.00 450.00 450.00 Page 1 of 2 Agenda item #8e Page 7 of 15 Building Maintenace & Repairs $ 500.00 $ 10,900.00 $ 10,311.02 $ 588.98 Fleet Maintenance and Parts 10,700.00 $ 3,600.00 940.44 2,659.56 Fuel and Lubricants 800.00 300.00 395.95 (95.95) Other Equipment Repairs/Supplies 500.00 200.00 58.72 141.28 Personal Safety Equipment 800.00 300.00 289.28 10.72 Electrical Contractors $ 62,200.00 $ - $ - $ - Light Bulb Ballast $ 136,800.00 $ 5,500.00 $ 3,945.47 $ 1,554.53 Total Street Lighting Field Operating $ 390,200.00 $ 70,000.00 $ 66,527.43 $ 3,472.57 Total Street Lighting Expenditures $ 537,800.00 $ 131,700.00 $ 121,751.85 $ 9,948.15 Capital Expenditures: Street Lighting Operations Other Machinery/Equipment $ - $ - $ $ General Improvements - Admin Total Capital Expenditures $ $ $ - $ Total Operating Expenditures $ 537,800.00 $ 131,700.00 $ 121,751.85 $ 9,948.15 Non -Operating Expenditures: Tax Collector Fees $ 16,700.00 $ 10,900.00 $ 10,311.02 $ 588.98 Property Appraiser Fees 10,700.00 $ - Reserve for Future Construction 900,000.00 Reserves (2 1/2 mos. for Contingencies) 192,800.00 Reserves for Capital 68,600.00 - Total Non -Operating Expenditures $ 1,188,800.00 $ 10,900.00 $ 10,311.02 $ 588.98 Total Expenditures $ 1,726,600.00 $ 142,600.00 $ 132,062.87 $ 10,537.13 Net Profit/(Loss) $ $ 1,554,333.33 $ 1,578,248.78 $ 23,915.45 Page 2 of 2 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - February 28, 2018 Capital Projects Fund 322 - FY 2018 (Unaudited) Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received Inv. Received Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Total Liabilities and Fund Balance Assets $ 1,508,678.64 2,354,649.10 Liabilities and Fund Balance Agenda item #8e Page 8 of 15 $ 3,863,327.74 $ 3,863,327.74 $ 1,697.25 179,191.95 $ 180,889.20 $ 807,329.41 2,875,109.13 $ 3,682,438.54 $ 3,863,327.74 Pelican Bay Services Municipal Services Taxing Unit income Statement w/ Budget - February 28, 2018 Capital Projects Fund 322 - FY 2018 (Unaudited) Operating Revenues: Carry Forward Transfer from Fund 109 General Miscellaneous Special Assessment Transfer from Tax Collector Revenue Reserve (est. 5%) Interest Total Operating Revenues Operating Expenditures: Irrigation & Landscaping Landscape Imp, Project (50066) Engineering Fees Other Contractural Services* Rent Equipment Sprinkler System Repairs Landscape Materials** Other Operating Supplies*** Sign Restoration Project (50103) Traffic Signs North Berm Restoration (50107) Improvements Lake Aeration (50108) Improvements*** Field Site Improvements (50143) Improvements"" Hurrican Irma (50154) Other Contractural Services*/ Beach Renourlshment (50126) Other Contractural Services Lake Bank Project (51026) Swale & Slope Maintenance Engineering Fees Landscape Materials Other Contractural Services Upgrade Irrigation System (51145) Improvements Total Project Expenditures Non -Operating Expenditures: Tax Collector Fees Agenda item #8e Page 9 of 15 Adopted Amended YTD YTD Budget Budget Budget Actual Variance $1,095,449.85 $1,095,449.85 $ 1,095,449.85 $ 1,095,449.85 $ - 30.45 30.45 743,900.00 743,900.00 669,500.00 677,186.67 7,686.67 (37,400.00) (37,400.00) - - 5,000.00 5,000.00 2,100.00 6,171.50 4,071.50 $ 1,806,949.85 $ 1,806,949.85 $ 1,767,049.85 $ 1,778,838.47 $ 11,788.62 $ $ 38,211.32 $ 1,000.00 $ 939.75 $ 60.25 - 164,050.42 82,025,21 74,329.00 7,696.21 - 1,800.00 1,800.00 1,800.00 - 175,000.00 165,224.55 49,600.00 44,903.50 4,696.50 - 325.52 - - - - 20,971.00 50,000.00 50,000.00 - 104,588.00 40,000.00 25,487.91 - 290,904.11 189,100.00 137,886.55 51,213.45 220,500.00 478,883,89 - - ' 406.17 52,749.77 178.00 100,000.00 156,316.24 116,000.00 226,852.95 170,100.00 169,946.22 153.78 $ 701,500.00 $ 1,776,949.85 $ 493,625.21 $ 429,805.02 $ 63,820.19 $ 20,000.00 $ 20,000.00 $ Pagel of 2 14,000.00 $ 13,543,73 $ 456.27 Properly Appralser Fees Rolled Project Funds Total Non -Operating expenditures; Total Expenditures Net Profit/(Loss) * OMB Transfer $100K to IRMA 50154.1 ** OMB Transfer $140K to IRMA 50154.1 ***OMB Transfer $2,372.23 to Aeration ****OMB Transfer $50K to IRMA 50154.1 Agenda item #8e Page 10 of 15 10,000.00 10,000.00 10,000.00 10,109.68 (109.68) 1,075,449.85 - - - - $ 1,105,449.85 $ 30,000.00 $ 24,000.00 $ 23,653.41 $ 346.59 $ 1,806,949.85 $ 1,806,949.85 $ 517,625.21 $ 453,458.43 $ $ - $ - $ 1,249,424.64 $ 1,325,380.04 $ Page 2 of 2 64,166.78 75,955.40 Agenda item #8e Page 11 of 15 Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts/Trade Payable Goods Received/Inventory Recv'd Accrued Wages Payable Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - February 28, 2018 Clam Bay Fund 320 - FY 2018 (Unaudited) Assets $ 225,915.14 224,047.07 $ 449,962.21 $ 449,962.21 Liabilities and Fund Balance $ 94,072.59 355,889.62 $ 449,962.21 Total Liabilities and Fund Balance $ 449,962.21 Operating Revenues: Carry Forward Special Assessment Transfer from Tax Collector Miscellaneous Income Revenue Reserve (est. 5%) Interest Total Operating Revenues Operating Expenditures: Clain Bay Restoration Engineering Fees Other Contractural Services Tree Trimming Other Equipment Repairs Aerial Photography Minor Operating Other Operating Supplies Total Clam Bay Restoration Clain Bay Ecosystem Engineering Fees Licenses and Permits Other Contractual Services Total Clam Bay Ecosystem Capital Expenditures: Clain Bay Restoration Other Machinery and Equipment Total Capital Expenditures Total Operating Expenditures Agenda item #8e Page 12 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - February 28, 2018 Clain Bay Fund 320 - FY 2018 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance $ 91,858.93 $ 91,858.93 $ 91,858.93 $ 91,858.93 $ - 160, 5 00.00 160, 5 00.00 144, 500.00 146,210.76 1,710.76 - - 6.57 6.57 (8,100.00) (8,100.00) - - - 500.00 500.00 200.00 725.86 525.86 $ 244,758.93 $ 244,758.93 $ 236,558.93 $ 238,802..12 $ 2,243.19 $ 87,900.00 $ 114,012.66 $ 17,100.00 $ 44,100.00 50,681.89 $ - 34,000.00 24,790.00 $ - 1,577.77 $ - 7,500.00 26,608.60 $ 8,000.00 - 9,688.01 $ - 2,000.00 $ - $ 173,500.00 $ 229,358.93 25,100.00 $ V,1V VVV $ 8,400.00 $ 15,442.25 $ 1,657.75 7,600.00 400.00 23,042.25 $ 2,057.75 $ $ 173,500.00 $ 237,758.93 $ 25,100.00 $ 23,042.25 $ 2,057.75 Page 1 of 2 Agenda item 48e Page 13 of 15 Non -Operating Expenditures: Tax Collector Fees $ 4,500.00 $ 4,500.00 $ 2,925.00 $ 2,924.22 $ 0.78 Property Appraiser Fees 2,500.00 2,500.00 2,250.00 2,182.77 67.23 Rolled Project Funds 64,258.93 - - Reserves for Contingencies - - - - - Total Non -Operating Expenditures $ 71,258.93 $ 7,000.00 $ 5,175.00 $ 5,106.99 $ 68.01 Total Clam Bay Expenditures $ 244,758.93 $ 244,758.93 $ 30,275.00 $ 28,149.24 $ 2,125.76 Net Profit/(Loss) $ $ $ 206,283.93 $ 210,652.88 $ 4,368.95 Page 2 of 2 Operating Revenues: Fund 111 Distribution Total Operating Revenues Operating Expenditures: Agenda item #8e Page 14 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - February 28, 2018 Clam Bay Ecosystem Fund 111- FY 2018 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual Variance $ 150,000.00 $ 193,860.00 $ 193,860.00 $ 193,860.00 $ $ 150,000.00 $ 193,860.00 $ 193,860.00 $ 193,860.00 $ Clam Bay Ecosystem Other Contractural Services 150,000.00 $ 193,860.00 $ 60,000.00 59,574.27 425.73 Total Clam Bay Dreging $ 150,000.00 $ 193,860.00 $ 60,000.00 $ 59,574.27 $ 425.73 Capital Expenditures: Clam Bay Restoration Improvements General $ $ $ $ $ Total Capital Expenditures $ $ $ $ $ Total Operating Expenditures $ 150,000.00 $ 193,860.00 $ 60,000.00 $ 59,574.27 $ 425.73 Net Profit/(Loss) $ $ $ 133,860.00 $ 134,285.73 $ 425.73 Operating Revenues: Foundation Sand Payment" Fund 195 Distribution Total Operating Revenues Operating Expenditures: Clam Pass Dredging (88032) Engineering Fees Other Contractual Services General Improvements Total Clam Pass Dredging Pelican Bay Beach (90070) Improvements General Total Capital Expenditures Total Clam Bay Expenditures Net Profit/(Loss) "Funds belong to TDC Agenda item #8e Page 15 of 15 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - February 28, 2018 Clam Pass Dredging Fund 195/88032.1- FY 2018 (Unaudited) Adopted Amended YTD YTD Budget Budget Budget Actual $ - - $ (25,760.00) $ $ $ 23,420.27 $ 23,420.27 $ 23,420.27 $ $ 23,420.27 $ 23,420.27 $ 23,420.27 $ Variance $ $ $ $ 1,566.25 21,854.02 $ $ 1,566.25 21,854.02 $ $ 4,124.00 19,250.00 $ $ (2,557.75) 2,604.02 $ $ 23,420.27 $ 23,420.27 $ 23,374.00 $ 46.27 $ $ 23,420.27 $ 23,420.27 $ 23,374.00 $ 46.27 $ $ - $ - $ 46.27 $ (46.27) Agenda item #ga Page 1 of 1 Clam Bay Update -March 2018 Clam Bay. Removal of debris from Clam Bay's waterways and hand -dug channels, upcoming hand -dug channel maintenance, and replacing the sensor in the tidal gauge at marker 14 are top priorities. Mangrove monitoring, including several areas damaged by Hurricane Irma, will be done in March. Clam Pass. January and February data from the tidal gauges at markers 4 and 14 were below .5 which triggered the need for a bathymetric survey, scheduled March 5 and 6, so construction drawings for a dredging event can be completed. When completed, the construction drawings need to be approved and recommended to the BCC by the PBSD Board, per page 43 of the Clam Bay NRPA Management Plan. Clam Pass was dredged in 1999, 2002, 2007, 2013, 2016, and 2017. The Count's TDC capital fund projection, dated May 22, 2017, includes funds every four years for Clam Pass dredging. Engineering costs for Clam Pass dredging are about $30,000 per event. Hopefully this maintenance dredging event will allow the Pass to function well for at least three to four years before it requires dredging again. Water Quality. Dr. Tomasko's annual report for November 2016 to October 2017 is expected on March 1. For this twelve-month period sixteen of 98 (16.33%) copper samples exceeded the FDEP standard, slightly more than the allowable percentage of 16%. Based on the total phosphorus results for the first nine months, it appears the results for the year will exceed the acceptable upper limit level. Thus discussions of possible causes and strategies for addressing high phosphorus levels in Upper Clam Bay will continue. Copper results for November 2017 are expected from the County Lab soon. Manatee Protection Zone. The PBF Board is appealing the administrative law judge's decision on Clam Bay being excluded from FWC's MPZ rule for Collier County. It may be several months before the outcome of this appeal is known. Increasing beach access at Clam Pass Park. Collier County is considering building a parking garage on its current surface parking lot on Seagate Drive and a boardwalk to facilitate people getting to the beach at the southern end of Clam Pass Park. The recent aerial photos of Clam Pass Park distributed on February 28 illustrate the underutilized beach at the south end of Clam Pass Park. The next presentation to the BCC is scheduled for April. Due to the PBF's restrictive covenants, any proposal will require the approval of the PBF. Clam Bay Committee. The next meeting is scheduled for 1:30pm on March 8 in PBSD's office. Prepared by Susan O'Brien March 1, 2018 Agenda item #gb Page 1 of 1 LANDSCAPE & SAFETY COMMITTEE REPORT The Landscape & Safety Committee met on February 15, 2018 at the Pelican Bay Community Center at 1:00. The following items were discussed: 1. E-mails of residents' complaints about speeding and not stopping at crosswalks on Gulf Park Drive were hand delivered by PBSD member, Ken Dawson. The L&S Cte. chairman will ask Cpl. Turi to have the CCSO set up enforcement patrols on Gulf Park Dr. and place portable speed check devices along Gulf Park Dr. 2. PBSD Chairman Scott Streckenbein informed the committee that he and Tim Durham, Executive Director, County Manager's Office, walked our sidewalks. Mr. Durham was shocked at the state of disrepair, and how inferior they are compared to most Collier County sidewalks. He plans to address these findings with the County. 3. Neil Dorrill, PBSD Administrator, presented ground cover and annual flower options to the committee. Liriope and penta varieties were selected. The chairman asked that grass not be dismissed when planning the re -landscaping of the many bare areas left after hurricane Irma. 4. The butterfly garden will be attended to by Pedro and the PBSD as per Tom Cravens' request. 5. The committee consensus on sharrows was finalized. If possible, existing sharrows will be removed, a black "square" painted over the remaining faint image, and a new sharrow painted on top of the black square. 6. Hurricane Irma Update: PB's sign, berm, and waterway issues are being documented for FEMA on -sight assessment. 7. Pelican Bay CCSO extra off hours patrol data for Dec and Jan.: Citations: 4 - stop sign infractions and 23 - speeding Warnings: 43 - stop sign infractions and 42 speeding The next L&S Cte. meeting will be on Monday March 12th at the Pelican Bay Community Center. Submitted by: Joe Chicurel, PBSD Landscape & Safety Cte. Chairman Agenda item 49d Page t of 1 BASIN LAKE NAME ACREAGE 4 5 The Club - Bay 7, 2.04 4 2 Jamestown - The Club 1.56 4 9 'file Club 0.97 4 1 Oakmont Lake 7.49 4 10 The Club - Irrigation Lagoon 2.54 4 6 The Club - Bay 5 0.66 4 4 The Club - Bay 2 0.61 3 3 St, Andrews 2.64 4 7 The Club - Bay 6 0.70 2 7 Chateaumere -The Club 4.36 3 7 The Club - Pelican 8 1,22 2 4 Georgetown (South) 1,85 5 10 Bay Colony 1.09 1 8 Naples Grande (Back) 0.36 4 8 The Club 2.42 2 6 Hyde Park 3.40 4 3 Isle Verde 2.86 2 1 Ridgewood Park 0.66 5 9 Bay Colony 1.03 3 5 The Club - Clubhouse 1,66 40.12 Agenda item #11 a Page 1 of 3 EXECUTIVE SUMMARY Recommendation to direct the County Attorney to advertise a proposed ordinance which would annmad Ordinance No. 2002-27, as amended, relating to tine Pelican Bay Services Division Board, by eliminating tile requirement of the rotatieal of the chair and vice chair, which was imPlemented by Ordinance No. 2013-19, and return to tine original selection process of the chair and vice chair ns set forth hn Ordinance 2002-27, as amended. OBJEC'T'IVE: That the Board of County Commissioners eliminate the requirement of rotating the chair and vice chair of the Pelican Bary Services Division Board. CONSIDERATIONS: On May 28, 2002, the Board of County Commissioners adopted Ordinance No. 2002-27, Which superseded, repealed, and consolidated prior ordinances relating to the Pelican Bay Municipal Service Taxing and Benefit Unit, ineladiug the creation of the Pelican Bay Services Division Board to act as the advisory board to the Unit. Tire Board of County Canmissioners subsequently amended Ordinance No. 2002-27 a number of times, including Ordinance No. 20I3-19, which in part amended Ordinance No. 2002-27 by requiring that the terms of the chair and the vice chair of the Pelican Bay Services Division Board be rotated. The Pelican Bay Services Division Board Wishes to return back to the original selection process of the chair and vice -chair as set forth in Ordinance No. 2002-27. 'file proposed change reads as follows: Section Eleven is hereby amended as follows: SECTION ELEVEN: Officers; quorum; rules of procedure. A) At its earliest oPPortrmity, the membership of the PBSD Board shall elect a chairman and vice chains from among those members willing to serve. Officers' terms shall be for one year, With no eligibility for re-election. 9fftteees ter=;:-a='^ba en -a-= t.^.tion b.. �—m"' n=c '•; toly following the-eleetiea-e€tt-aewBom•di-a-n. T c c' tires&�e-eleoted-, FISCAL IMPACT: The cost of advertising the proposed amendment is approximately $400.00. GROWTH MANAGEMENT IMPACT: None. LEGAL CONSIDERATIONS: The proposed ordinance Was drafted by the County Attorney, is approved as to farm and legality, and requires a simple majority vote for approval. -JAK RECOMMENDATION: To direct the County Attorney to advertise tine proposed ordinance which would amend Ordinance No. 2002-27, as annended, relating to the Pelican Bay Services Division Board, by eliminating the requirement of the rotation of the chair and vice chair, which was implemented by Ordinance No. 2013-19, and return to the original selection process of the chair and vice chair as set forth in Ordinance 200227, as amended. Prepared by: May McCaughO•y, Operations Analyst, Pelican Bay Services Division Revised 9/15/2015 version 15.1 Agenda item #11 a Page 2 of 3 ORDINANCE NO. 2018 - AN ORDINANCE OF THE BOARD OF COUN'T'Y COMMISSIONERS OF COLLIER COUNTY, FLORIDA, AMENDING ORDINANCE NO. 2002-27, AS AMENDED, WHICH CREA'T'ED THE PELICAN BAY MUNICIPAL SERVICE TAXING AND BENEFIT UNIT, BY AMENDING SECTION ELEVEN, OFFICERS; QUORUM; AND RULES OF PROCEDURE; PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE OF LAWS AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on May 28, 2002, the Board of County Commissioners adopted Ordinance No. 2002-27, which superseded, repealed, and consolidated prior ordinances relating to the Pelican Bay Municipal Service Taxing and Benefit Unit, including the creation of the Pelican Bay Services Division Board to act as the advisory board to the Unit; and WHEREAS, the Board of County Commissioners has subsequently amended Ordinance No. 2002-27 a number of times, including Ordinance No. 2013-19, which in part amended Ordinance No. 2002-27 by requiring that the terms of the chair and the vice chair of the Pelican Bay Services Division Board be rotated; and WHEREAS, at the request of the Pelican Bay Services Division Board, the Board of County Commissioners desires to repeal the requirement of rotation of chairs and return back to the original selection process of the chair and vice -chair of the Pelican Bay Services Division Board as set forth in Ordinance No. 2002-27, ps amended. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: SECTION ONE: AMENDMENT TO SECTION ELEVEN OF ORDINANCE 2002-27, AS AMENDED. Section Eleven is hereby amended as follows: SECTION ELEVEN: Officers; quorum; rales of procedure. A) At its earliest opportunity, the membership of the PBSD Board shall elect a chairman and vice chairs from among those members willing to serve. Officers' terms shall be for one year, with no eligibility for re-election. Oftieers'-4erms are to oe ex a rotatien Words Underlined are added; Words $atret ryough are deleted. Page I oF2 Agenda item #ita Page 3 of 3 basis. jmn;ediately-TeNewing-the-election of a I oard,-a-ne-%v chairnnd-avec-ehaie SECTION TWO: Conflict anti Severability. In the event this Ordinance conflicts with any other Ordinance of Collier County or other applicable law, the more restrictive shall apply. If any court of competent jurisdiction holds airy phrase or portion of the Ordinance invalid or unconstitutional, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion. SECTION THREE: Inclusion in the Code of Laws and Ordinances. The provisions of this Ordinance shall become and may be made a part of the Code of Laws and Ordinances of Collier County, Florida. The section of the Ordinance may be renumbered or re -lettered to accomplish such, and the word "Ordinance" may be changed to "Section," "Article," or any other appropriate word. SECTIONI{OUR: Effective Date. This Ordinance shall take effect upon filing with the Florida Department of State, PASSED AND DULY ADOPTED by the Board of County Commissioners of Collier County, Florida, this . day of March, 2018, ATTEST: BOARD OF COUNfY COMMISSIONERS DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA By:. By: ANDY SOLIS, CHAIRMAN Approved as to form and legality: Jeffrey A. Klatzkow, County Attorney Words Underlined are added; Words Steaet,Threagtt are deleted. Page 2 of 2