Agenda 12/11/2012 Item #16E1012/11/2012 Item 16.E.10.
EXECUTIVE SUMMARY
Recommendation to accept reports and ratify staff- approved change orders and changes
to work orders.
OBJECTIVE: To enable the Board to oversee the execution of administrative change orders
and changes to work orders and promote accountability in the use of staff authority.
CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a
plan to enable changes to BCC- approved contracts (Section XV.C, Collier County Purchasing
Policy) of not greater than 10 percent of the current Board approved amount or $10,000
(whichever is greater) to be authorized by staff. Also included in the report are changes to Work
Orders. These include work orders issued under CCNA Contracts that are less than or equal to
$200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all
other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10
percent of the current Board Approved amount or $100,000 .(whichever is greater). The
Administrative report identifies the percentage changes to contracts or work orders that have
occurred since the prior BCC approved amount which are below the threshold limits as
referenced above.
The plan calls for staff to submit a monthly report listing these change orders from the previous
reporting period. Enclosed is' the monthly report of the Administrative Change Orders and
Administrative Changes to Work Orders. These reports cover the period of October 31, 2012 to
November 21, 2012.
FISCAL IMPACT: The total for 8 changes to contracts is $102,660.56. The total for 2 changes
to work orders is $3,024.00.
LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for
approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with
this action.
RECOMMENDATION: That the Board of County Commissioners accepts the enclosed
Administrative Change Orders Report and Administrative Changes to Work Orders Report and
ratifies the listed change orders and changes to work orders.
PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department
Packet Page -4041-
12/11/2012 Item 16.E.10.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.10.
Item Summary: Recommendation to accept reports and ratify staff - approved change
orders and changes to work orders.
Meeting Date: 12/11/2012
Prepared By
Name: DeLeonDiana
Title: Contracts Technician, Purchasing
11/28/2012 5:01:53 PM
Submitted by
Title: Contracts Technician, Purchasing
Name: DeLeonDiana
11/28/2012 5:01:54 PM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 11/29/2012 9:22:40 AM
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 11/29/2012 9:27:16 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 11/29/2012 10:32:54 AM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 11/29/2012 2:03:12 PM
n Name: PryorCheryl
Packet Page -4042-
Title: Management/ Budget Analyst, Senior,Office of Manag
Date: 11/29/2012 5:06:26 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 11/30/2012 1:32:56 PM
Name: OchsLeo
Title: County Manager
Date: 12/3/2012 3:37:49 PM
Packet Page -4043-
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Page -4046-
12/11/2012 Item 16.E.10.
Ann�e�ive ;�etvices
Purchasing
Contract Chance Request
12/11/2012 Item 16.E.10.
Purchasing Department
Change Modification Form
Work Order Modification
Contract #:
Change #: 3
PO/Work Order M 3
I Project Name: ;
12-5810
f
4500135331
Louise Hasse CC Addition
Project #:
i Project Manager:
Department:
Contractor /Firm Name:
i 80174
; Tony Ruberto
Parks and Recreation
Taylor Pausing inc.
Original Contract/Work Order Amount Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
W, (3" $ *+�� Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
-1.18% Total Change from Original Amount
Revised Contract/Work Order Total
$445,034.82 -1.18% Change from Current BCC Approved Amount
Cumulative Changes
$5 0 31% Change from Current Amount
( 298 18 ))s
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Original completion date:
Last approved completion date: ?Revised completion date (includes this
October 26, 2012
December 1, 2012 ;change): December 16, 2012
Number of days added : 15
Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
Add new task(sl 1 $Change task(s) J Add new taskts) !J Change tasKts;
1. Provide a detailed and specific explanation of the requested changes to the task(s) and/or the additional
days added:
a. D#4 - Contractor to provide and install one (1) 3' -0" x T -10" HM --
ame and Plastic laminated
W
door with 24" x 48" borrowed light ........................................ .................. ...........
...............$81fi.OG.
Labor and material to remove existing metal framing and HM oor and install new
door frame and re -frame wall around the new door ... ..... ............................... .......................$325.00.
Contractors Overhead and profit (5 °! °j ......................... •$ 57-05•
$1,198.05
b. WD#4- Due to the change above Contractor has requested Fifteen (15) additional days to
be added to the contract due to the lead time for the materials.
c. WD#5 - Contractor to replace defective existing flow switch for fire sprinkler system ................... $135.30
TOTAL CHANGE $1,393.35
2. Provide detailed rationale for the requested change:
a. WD#4- According to the Park staff the traffic flow at door D -114 will be inconvenient to get in and out of the office if
constructed according to the plan. To resolve the inconvenience the door swing will change from a RH in -swing to
RHR out- swing. This includes removal of the newly installed metal framing and HM door frame and hanging of a
new HM door frame and re- framing the wall opening .
b. WD#4 - Due to the manufacture and delivery lead time which is approx 8 weeks for the Plastic Laminate door. the
contractor is requesting a total of Fifteen (15) additional days to be added to the contract. A Work Directive was
issued earlier to allow contractor to purchase material prior to receiving change order. The new completion date will
be December 16, 2012.
c. WD #5 -The fire alarm at the Center keeps tripping due to the existing fire sprinkler flow switch being defective; the
diagram is bad and will not let the relay work properly:
3.Provide explanation why change was not anticipated in original scope of work:
a. WD#4 — Change of door swing was requested by new supervisor..
b. WD#4 - The 6 -8 weeks lead time was not anticipated from the supplier of Plastic Laminated door.
c. WD#5 - The defective flow switch is an existing item, not included in the Contractor's scope of work; the switch
needs to be fixed to stop sending falss alarm to the Fire Department.
4.Describe the impact if this change is not processed:
a. WD#4 -Door D -114 swing will be modified to accommodate new furniture.
b. WD#4 - Work on the new door cannot be completed.
c. WD#5 - The flow switch needs to be fixed so it will stop sending false alarm to Fire Deoartment,
Revised: 5/16!12
Packet Page -4047-
12/11/2012 Item 16.E.10.
Packet Page -4048-
Revised: 5116,12
Campietion.Date, Description of the Tasks) Change, and Rationale for the Change
Original completion date: 5/312013 Last approved completion date: i Revised completion date (includes this
5/3/2013 change): 5/3/2013
Number of days added : 0 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval BB for GP (this box must be initialed by Project Manager)
Add new task(s) Change task(s) ❑ Delete task(s)
r (specify):
ti. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional
days added: Amendment to change the language in section 3 of the contract that corrects the amount to match the
number that was included in the Executive Summary and the bid tabulation.
Provide detailed rationale for the requested change: Amend contract to match Executive Summary so that the two
amounts in the documents are consistent.
Provide explanation why change was not anticipated in original scope of work: The amount was pulled from the
contractors proposal which had math extension errors that were subsequently corrected.
4. Describe the impact if this change is not processed: Contact and Executive Summary would not match causing
confusion at time of invoice payment.
j; Type of Change'/ Modification
LI 1. Planned / Elective L a 2. Unforeseen conditionsicircumstance 3. Quantity or price adjustment
®a Correction of error (s) I 5 Value added 6. Schedule adjustment
Change Requested By
[+ Contractor /Consultant i Owner Using Department
Design Professional ❑ Re ulatory Agenc (specs : her lspecif 1.
Purchasing Professional Participated in Negotiation of Change / Modification Yes No
Approved by: Brenda Brilhart /? ;Date: tom_ I
Name and Titie: Procurement Strategist
Reviewed by: %-� - Date:
Procurement Strategist's Name:,;
Revised: 511&",2
2
Packet Page -4049-
12/11/2012 Item 16.E.10.
Corgi cmo�
Purchasing Department
Change Modification Form
ttr�tlaeing
^
® Contract Change Request Ci Work Order
Modification
Contract #: 11- Change #: 1
'
PO/Work Order #: Contract I
Project Name: Oil Well Road Bridge
5718RR
#4600003059
i Replacement
i Project #: ! Project Manager: Gary
Department: Transportation,
Contractor /Firm Name: Quality
Putaansuu
Engineering, and
Construction Management
Enterprises USA, Inc.
!Original Contract/Work Order Am
Approval
.
Current BCC Approved Amount
PP
$; 1,.347 106.62.
Last BCC Approval Date Agenda Item #
Current Contract/Work Order Amount
$-C, 1,347,106:61 5/3/2013
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
$O.t1
0.00%
Total Change from Original Amount
_. .
_..
Revised Contract/Work Order Tonal
i $1,347,106.e2
_
� 0_.00 %1
Change from Current BCC Approved Amount
1.
Cumu {ative Chan es
g
.+ $0.01
0.00%1
Change from Current Amount
Campietion.Date, Description of the Tasks) Change, and Rationale for the Change
Original completion date: 5/312013 Last approved completion date: i Revised completion date (includes this
5/3/2013 change): 5/3/2013
Number of days added : 0 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval BB for GP (this box must be initialed by Project Manager)
Add new task(s) Change task(s) ❑ Delete task(s)
r (specify):
ti. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional
days added: Amendment to change the language in section 3 of the contract that corrects the amount to match the
number that was included in the Executive Summary and the bid tabulation.
Provide detailed rationale for the requested change: Amend contract to match Executive Summary so that the two
amounts in the documents are consistent.
Provide explanation why change was not anticipated in original scope of work: The amount was pulled from the
contractors proposal which had math extension errors that were subsequently corrected.
4. Describe the impact if this change is not processed: Contact and Executive Summary would not match causing
confusion at time of invoice payment.
j; Type of Change'/ Modification
LI 1. Planned / Elective L a 2. Unforeseen conditionsicircumstance 3. Quantity or price adjustment
®a Correction of error (s) I 5 Value added 6. Schedule adjustment
Change Requested By
[+ Contractor /Consultant i Owner Using Department
Design Professional ❑ Re ulatory Agenc (specs : her lspecif 1.
Purchasing Professional Participated in Negotiation of Change / Modification Yes No
Approved by: Brenda Brilhart /? ;Date: tom_ I
Name and Titie: Procurement Strategist
Reviewed by: %-� - Date:
Procurement Strategist's Name:,;
Revised: 511&",2
2
Packet Page -4049-
12/11/2012 Item 16.E.10.
EXMIT A -1 Contract Amendment # 11- 5718RR
"Oil Well Road Bridge Replacement"
This amendment, dated C)c i _ 3 .2012 to the referenced agreement shall be by and between the parties to the original
Agreement, Quality Enterprises USA, Inc., (to be referred to as "Contractor ") and Collier County, Florida, (to be referred
to as `'Owner ")
Statement of Understanding
RE: Contract # 1 I -5,7l 8RR - "Oil Well Road Bridge Replacement"
The following change to the above referenced agreement has been mutually agreed to by the Contractor and the County:
(The additions to the existing language in the agreement are shown herein by deletions from the Contract are
shown by kethf-u-I...),
Construction Agreement
Section 3: Contract Amount
in consideration of the faithful performance by Contractor of the covenants in this Agreement to the full satisfaction and
acceptance of Owner, Owner agrees to pay. or cause to be paid, to Contractor the following amount (herein "Contract
n i �..r� �a a
Amount "), in accordance with the terms of this Agreement: ��e -�nnl e —htmEi �zm- yseN,e;, t��e�nd ene Tour =aced
s deiiffs and si-i- ene eents 44.:'34- :.:,4f6 -5?4 One million three hundred forty seven thousand one hundred six dollars
and sixty- -two cents {1,347.106.62).
n All other terms and conditions of the agreement shall remain in force.
El WITNESS WHEREOF, the Contractor and the County have each, respectively, by an authorized person or agent,
hereunder set their hands and seals on the date(s) indicated below.
CONTRACTOR:
Quality Enterprises LISA, Inc.
1- ���
By:
Louis J. Gaudio Vice President
Type Name of Signatory
.Accepted: 20
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA.
Gary Pu6ansuu, Principal Project Manager
INTERIM DEPARTMENT DIRECTOR
By: --,
a
i Joannsr Marliewir„z ti
DIVISION ADMINISTRATOR
n,
^�
Len Golden Price
PROCUREMENT STRATEGIST
By r
Brendan,
Packet Page -4050-
OAK ;-Zczi�mry
Oonriray. change ReQj;es44, Ej Ifork Orzer
12/11/2012 Item 16.E.10.
: Purchasing Depanment
Ciliange Modificarion ;• ,orm
-0 rig ina i Cont-a ct/
W701K —CrCerIA-Ircurt
:,--jrreni RCC A,;�-Pmvec' Aimcum
!(:,JriP,nt Orcer Amount,
Doilar Airounr OT tliis :nange
Re'As6d Ccrt-t-ract,'Work C;rcer 7otal
;C'k1rn1AaTivC-
2CT 72a K
2
MUM
321170 W i
S30 w dec-
Uiill
Clniginai BCC
SCCApci-ovai :ate: Agerca itc-r-
SAP 3,:Drtrarf E,—IliraTiOr Bale JM2sier,,,,
7�jaj Change from Clnigirai ArrcurjT
Change from sarrent ✓CC .-".PPrcveO Amourri
Change frOMI Current Aimicurit
COn� PietiQr: Data, DeSCT476cri --- the T ask4s) Change, amd RationaJO hu se Change
riginat c3 me euon gate:
tz i -ast acprovec- .;Ompjeticr- jale:
: 1VIT12
'I
, tsnc::e: � 11 /11 5-i! 2
Cate 'j=uc
I ------------
Each sep 3r, tne -orurac, mocificatior, oner.?iist f ri-I 7j has been rp,jiewed, Drjor
17 L
'Tie,
SUDMOfing trir approval KL i(this nox rnusr oe initiaed .jy pn.::,jec; Managet.,,
L Dwas hOW
25K(S) ! �W� e!E� ',2SXf-- I Z 7m e Ehtensor
are specific s.-,pianatjon of the ;rsc;ueg ec z:hangws) m t�he tas (s, andi or trie adc:itionai
dayst adcei«.- A,=iticrz K2 -,L. YrM Of 't €I nazenai aac=rcjng, -,,c, tid scnecuie 'inn t. ricing. Also add 4, days to
scheduie to 2ccommedate -,,or this wor-
2. Provide detailed rationaie for the requested change: Additionai IN •reterial is reaured, because the o i
surveyec cross sections were iakarl at SOU intervais ana rTg rial
tior
m added *,c 11e required'vOiume, as well as additicrai erosion s;nce the su"eywas
ercs�or be^,,,Neer Z.-Csz sar Oulr�e Of ---iater�al o-=SP-duPcr tf1cse cross sections. lowever,
performec.
Proivide expianattor, ftriy ct,
ange was '-:O "z anticiPated In Original Scope of -morn : 7ne !.. e::C v Ycs. of .--III Matef al
listedl in Lr,,e bid was -,e amcurn `rromi the avaiiabie survey ;niorrnaiicn at the lrne the i•id diccumenTS
were compietec,
-E)escr-be the irnua,;t >;f this _-.-aange is act procassad. if -.te qpolec-, :vccaecea witincut -ne ataftionai All ;Matana!5 tne
MrSC*Zor AIGLIC not De ;-Oje tO 20MLruct he :erm 1Ope TC 71,Ie requirec. pro le.
1. PAPS Ec-
4i,
7'YPe Of Change I Modifiral,;an
z
, Vale UK i F7
Change Requestet By
f-"Wpe',
-7-7
De-,sign Pro;ession2i
z'cuiatory -gevcv
22 tiei
Purcnasirg Frofez-sional ir. j\,eq,)fia6Or, of cparce M
caftation:
D2te:
v rs lvanag��r
Name an c 7�11 yie Lu.Kasz,-6f--S3Z-%ee �azr
D, act e:
z7qrategjS-t1,5 jNams (iii min Palo I
. .... ......
Packet Page -4051-
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ye aciustmeni
T eriT
NC
I
Ran �:
Lange
Pcl4 rf�-- C;��-e r $7��Pro�jecz
! Roe: wwwan Bay Gomh Bey
"6:0 �,'Vanaagc-r KIle
1500C!37�7
De arty Peii
& SWS E Mairmnance
�-5upfltv
1 Semmes
Con ItictorrFimi-Name.
=nierprises -SA.
-0 rig ina i Cont-a ct/
W701K —CrCerIA-Ircurt
:,--jrreni RCC A,;�-Pmvec' Aimcum
!(:,JriP,nt Orcer Amount,
Doilar Airounr OT tliis :nange
Re'As6d Ccrt-t-ract,'Work C;rcer 7otal
;C'k1rn1AaTivC-
2CT 72a K
2
MUM
321170 W i
S30 w dec-
Uiill
Clniginai BCC
SCCApci-ovai :ate: Agerca itc-r-
SAP 3,:Drtrarf E,—IliraTiOr Bale JM2sier,,,,
7�jaj Change from Clnigirai ArrcurjT
Change from sarrent ✓CC .-".PPrcveO Amourri
Change frOMI Current Aimicurit
COn� PietiQr: Data, DeSCT476cri --- the T ask4s) Change, amd RationaJO hu se Change
riginat c3 me euon gate:
tz i -ast acprovec- .;Ompjeticr- jale:
: 1VIT12
'I
, tsnc::e: � 11 /11 5-i! 2
Cate 'j=uc
I ------------
Each sep 3r, tne -orurac, mocificatior, oner.?iist f ri-I 7j has been rp,jiewed, Drjor
17 L
'Tie,
SUDMOfing trir approval KL i(this nox rnusr oe initiaed .jy pn.::,jec; Managet.,,
L Dwas hOW
25K(S) ! �W� e!E� ',2SXf-- I Z 7m e Ehtensor
are specific s.-,pianatjon of the ;rsc;ueg ec z:hangws) m t�he tas (s, andi or trie adc:itionai
dayst adcei«.- A,=iticrz K2 -,L. YrM Of 't €I nazenai aac=rcjng, -,,c, tid scnecuie 'inn t. ricing. Also add 4, days to
scheduie to 2ccommedate -,,or this wor-
2. Provide detailed rationaie for the requested change: Additionai IN •reterial is reaured, because the o i
surveyec cross sections were iakarl at SOU intervais ana rTg rial
tior
m added *,c 11e required'vOiume, as well as additicrai erosion s;nce the su"eywas
ercs�or be^,,,Neer Z.-Csz sar Oulr�e Of ---iater�al o-=SP-duPcr tf1cse cross sections. lowever,
performec.
Proivide expianattor, ftriy ct,
ange was '-:O "z anticiPated In Original Scope of -morn : 7ne !.. e::C v Ycs. of .--III Matef al
listedl in Lr,,e bid was -,e amcurn `rromi the avaiiabie survey ;niorrnaiicn at the lrne the i•id diccumenTS
were compietec,
-E)escr-be the irnua,;t >;f this _-.-aange is act procassad. if -.te qpolec-, :vccaecea witincut -ne ataftionai All ;Matana!5 tne
MrSC*Zor AIGLIC not De ;-Oje tO 20MLruct he :erm 1Ope TC 71,Ie requirec. pro le.
1. PAPS Ec-
4i,
7'YPe Of Change I Modifiral,;an
z
, Vale UK i F7
Change Requestet By
f-"Wpe',
-7-7
De-,sign Pro;ession2i
z'cuiatory -gevcv
22 tiei
Purcnasirg Frofez-sional ir. j\,eq,)fia6Or, of cparce M
caftation:
D2te:
v rs lvanag��r
Name an c 7�11 yie Lu.Kasz,-6f--S3Z-%ee �azr
D, act e:
z7qrategjS-t1,5 jNams (iii min Palo I
. .... ......
Packet Page -4051-
:y Or --n aawsjmerit
ye aciustmeni
T eriT
NC
I
Ran �:
er clowlni
..�hasino
k Contract Chance Request
12/11/2012 Item 16.E.10.
Purchasing Department
Change Modification Force
Work Order Modification
Contract 1 Mod #: 3
i POtWork Order #:
Project Name: Intelligent Transportation 1
1 5550
; 4500129375
j Systems (ITS) for Collier Area Transit
Project #: 35065.1 Project Manager: Yousi
Department: A T M
Contractor /Firm Name. Avail
Cardesa
11/29120'2
I Tecnnoiooies, Inc.
Original Contr act'Work Order Amount
$ 1,109.947.00
7i26111, 136
Original BCC .Approval Date; Agenda Item # j
!Current BCC Approved Amount
$ 1'109 947.00
Last BCC Approval Date; Agenda Item #
ICurrent Contraft'Work Order Amount
$ `,127 835.00
11/29120'2
SAP Contract Expiration Date Waster)
I Joiiar Amount of this Change
$1' -,96!.00
3.23%
Total Chance from Oriainai Amount I
►Revised ContracttWork Order T oml
$1.14;,.82200
23%
Change from Current BCC Approved Amount
ICumuiative Changes
I $35,8 -75.00
1..u9%
Chance from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale forthe Change
Original notice to proceed Last approved completion date: Revised completion date (includes this
completion date: 11129/2012 11,'29;2012 change): Not Applicable
Number of days added (if ! E xpiain why additional days are needed (detaiiedispecific;:
extension, must attach current
insurance certificateis` from SIRE Not appiicabie. No days added .
or obtain from vendor):
'Add new tasks) I Change task(si I ❑ Deiete taskfs) ! Other ;specify;:
1, Provide a detailed and specific explanation of the requested change(s) to the task(s):
The change requested is for additional spare CAD /AVL hardware for the Coliier Area Transit (CATF) ITS system. Three (3) Vector 9000
Mobil_ Data Terminal (MDT ), *.wo (2) Makenzie Annunciators, and two (2) Interface Expansion Boxes (IEB are being added to the ITS
project for a total cost increase of $17,957 (cost includes extended warranty though 2014).
2. Provide detailed rationale for the requested change:
Aj The original quote for iTS project only included two spares of each piece of equipment. Two spares for the 23 fixed route
buses and two spares for the 20 paratransit vehicles. It was determined tnat the additional snare equipment will round out
CA7s inventory to prevent any downtime in the future. Since there is no installation involved the cost of these spare
equipments are lower than the original hardware. This change order will cover the addition of 7 items (3 MDT S;
Annunciators, and'_ IE9s) for the CA.T ITS system and their warranty through 20]G.
s. Provide explanation why change was not anticipated in original scope of work:
A!; the time this contra was being negotiated and awarder, twc spares of each equipment was only cpnsioered due to
budget constraints.
B) The County received notification of additional 5311 ARRA grant funds that allowed an increase to the CAT [7 system project..
4. Describe the impact if this change is not processed:
A? There will be a potential downtime of the transit operations should any problems arise in the future with the current pieces of
equipments.
5.
Type of Change 1 Modification
. Pianrled ? = I °CtIVE? 2 .infpreseeR COnditl�ns %CIrCUrnstance i Z 3. �?UantITU Or pace adiU5t1?lent
t d �..,r'e�t70r; Of err0r`5 � � YlaiUp added L_I �. jCned{.lte adiL'Stment
Change Requested By
I Contractor/Consultant I L Owner Jsing Department
" Other ( specify}: � i Design Professional j !i Regulatory Agency (specify):
Revised: "27.'11
Packet Page -4052-
Professional Participated in Negotiation of Canoe i Modification. yes — 12/11/2012 Item 16.E.10.
i Approved by:
Date:
Name and
Reviewed by Date: PA.
Pro-urement StrabBgists Name-,'7
Packet Page -4053-
Revised: 712711, i
Cott + 011411 t'
AdIrnins
Purcnasr4
Z, Contract Change Request
Contract #: 11- Change #: 4
5690
Project #: Project Manager: Kevin
70045/73045 _Dugan
12/11/2012 Item 16.E.10.
Purchasing Department
Change Modification Form
Work Order Modification
PO/Work Order* Project Name: Construction for SR 84,
4500129409 SR 951 & CR 951
Department: Transportation ! Contractor /Firm Name: Atkins North
En
Inc.
Original Contract/Work Order Amount
$ 2 964,490 00
6!28!1.'! - #10.13
Original BCC Approval Date, Agenda Item #
Current BCC Approved Amount
$ 2;964 :4901.00
- '6128/1`1' #1.O:B
Last BCC Approval Date: Agenda Item #
(Current Contract/Work Order Amount
$ 21,964,49000
SAP Contract Expiration Date (Master)
(Dollar Amount of this Change
o81,S30.20`
2.08%
Total Change from Original Amount
(Revised Contract/Work Order Total
$3,026,120.20
2.08%
Change from Current BCC Approved Amount j
)Cumulative Changes
$61,630.20
2.08%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and.Rationaie for the - Change
Original completion date: ;Last approved -completion date: p
Revised completion date includes this
January 20, 2014 January 20, 2014 1 change): January 20, 2014
Number of days added : j Each step on the contract modification checklist form has been reviewed prior to me
I submitting for approval (this box must be initialed by Project Manager)
Add new tasks) Change task(s) _J Delete tasks} j ❑ Other (specify):
1, Provide a detailed and specific explanation of the requested change(s) to the task(s) andlor the additional
days added: During contract negotiations for CEI services, the utility plans had not been completed and therefore the utility
inspection level of service was estimated. At that time it was estimated the utility installation will take approximately 9
months. To date, utility installation has been ongoing for 12 months and is anticipated to continue for approximately 3
additional months.
2. Provide detailed rationale for the requested change: Inspection is critical during utility construction and relocation.
Therefore the additional funds are necessary to cover the remaining utility efforts.
3. Provide explanation why change was not anticipated in original scope of work: During contract negotiations for
CEi services, the utility plans had not been completed and therefore the utility inspection level of service was estimated.
4. Describe the impact if this change is not processed: The CEI firm (Atkins) has been efficient with their staffing
enabiinc the 9 month budget to encompass a greater duration; however these additional funds are necessary to cover the
remaining utility efforts.
Type of Change (Modification.
1. Planned i Elective a 2. Unforeseen conditions/circumstance Lo 3. Quantity or price adjustment
4. Correction of errors} ❑ 5. Value added ❑ 6. Schedule adjustment
Change Requested By
i Z, Contractor/Consultant _! Owner L Using Department
i L Design Professional j Regulatory Aoencv (specify)" 1 El Other (specify):
Purchasinc Professional Participated in Negotiation of Change J Modification: `I Yes Zi No
Approved b 11" - f
Name and Title: J
Reviewed by
r5rocurement St faa-isVs
Packet Page -4054-
Date: ! r
fl7
Revised: 5116112
1
AlIvuram Se mces Cr
Pu�w
V t ;nntrart (hnnna Porn ioct
12/11/2012 Item 16.E.10.
Purchasing Department
Change Modification Form
Contract #: 10-
j,Change #: 6 °- -- t9AU*k, )0p#:
i Project Name: Construction for SR 84 &
5342
' 4500128555
I CR 951
Project #:
Project Manager: ; Department:
Contractor /Firm Name:
60073/60092
Kevin Dugan I Transportation Engineerin
Astaldi Construction Corp.
Original ContractlWork Order Amount $. 28;220238.93 6/14111 14C Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ 28;040,212 - 30 7/24112:16-E5 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 28 040,212.30 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $0:00 - 0.64% Total Change from Original.Amount
Revised Contract/Work Order Total $28,040,212.30 1 0.00% 'Chance from Current BCC Approved Amount
Cum uiative Changes ($180.026.63). 0.00 ° %a Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original completion date:
Last approved completion date: Revised completion date (includes tbiKs
December 26, 2013
I March 15, 2014 i change): March 20, 2014 i
Number of days added :Total of
Each step on the contract modification checklist form has been reviewed prior to me
�c�+,5.
submitting for approval (this box must be initialed by Project Manager)
Add new tasks) i J Change task(s) r U Delete task(s) ; Other (specify)
1. Provide a detailed. and speck explanation of the requested change(s) to the task(s) and /or the additional
I days added: 1) Form and pour cast in place inlet top for S -519 at the intersection of Davis Blvd and Radio Rd. 2)
Reconstruction of Shell/ Circle K facility entrance on Collier Blvd "SR 951 ". 3) Relocate under -deck bridge lighting I
electrical circuits under 1 -75. 4) Redesign of OHT -1 sign structure on Collier Blvd "CR 951": 5) Labor to repair High
Mast Lights on Collier Blvd "SR 951 ". 6) Hurricane Isaac Preparation & Recovery.
c. rrovioe amanea rationaie Tor the requested change: 1) The proposed inlet top in the plans would not fit the D-
Curb design and therefore was revised to an F -curb and due to the inlets location it is required to be poured in place.
2) This work was requested through a third party agreement. 3) This work is required to place the existing under
deck lighting circuits out of the way of the new retaining wall construction. 4' ) This sign structure was upsized and
therefore the upright diameter, drilled shaft depth, and drilled shaft diameter were increased. 5) Provisions were not
made in the original scope to repair High Mast lines damaged before construction began. 6) Picking up MOT &
Erosion Control.
3. Provide explanation why change was not anticipated in original scope of work: 1) This work is to be competed
to accommodate field conditions which were not specified in the plans, 2) This work was agreed upon through a third
party agreement. 3) No provisions in the plans for these items. 4) This upsize for OHT -1 sign structure was called
for in plan revision #6. 5) Unforeseen work. 6) Act of God_
4. Describe the impact if this change is not processed: 1) This structure inlet top must be poured ir: place in order
to complete the drainage construction process. 2) N /A, this is a third party agreement. 3) This work is required in
order for the retaining wall construction to continue. 4) The upsize is required in order to buiid the drilled shaft to
revised size per EOR's revision. 5) Repair and relocation of lines so that the proposed scope of work could be
performed. 6) Conditions hazardous during the storm.
Type of Change,/ Modification
L7 1. Planned/ Elective i Z 2. Unforeseen conditionsicircuinstance Z 3. Quantity or price adjustment
4. Correction of error(s) L! 5. Value added j 6 Schedule adjustment
Change Requested By
Contractor /Consultant El Owner i M using Qeoartment
U Design Professional Regulatory Agency (specify): i i i Other (sDe -_ V;:
Purcriasmc Profess6nal 13, rttcipated in Negotiation of Change / Modification: _ Yes gl No
Approved by: � � ( Date:
Name and Title: f
fu ed� C. ;
3-t --c.�� as r r�
Reviewed by G Date: 112--
Procurement Stfateoist s Name: L-21 i,'
Revised: 5/16/12
1
Packet Page -4055-
�� COW-*
Admirv&afie SemcEs Nis=
n Purchasing
X❑ Contract Change Request
12/11/2012 Item 16.E.10.
Purchasing Department
Change Modification Form
Work Order Modification
Contract #:12-
Change #:1
POIWork Order #:
4500135060
Project Name: Senior Food Services
5799
Project #:
Project Manager:
Lisa Carr
Department: HHVS
Contractor /Firm Name: GA Food
Service of Pinellas County d /b /a G.A.
Food Service, Inc
Original Contract/Work Order Amount $
360,000:'00
2/14/12,16D1
Original BCC Approval Date; Agenda Item #
(I
Current BCC Approved Amount $
360;000::00
2/14/12;16D1
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $
360 `000.00
12/31/2012
SAP Contract Expiration Date (Master)
Dollar Amount of this Change
>$10,080.00
2.800/(
Total Change from Original Amount
Revised Contract/Work Order Total
$370,080.00
2.80%
Change from Current BCC Approved Amount
Cumulative Changes
$10,080.00
2.80%
Chan a from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original completion date: N/A Last approved completion date: N/A Revised completion date (includes this
change): N/A
Number of days added : 0 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager)
new task(s) j Change task(s) 1 ❑ Delete task(s)
Other (specify): Price increase
,1,. Provide a detailed and specific explanation of the requested change(s) to the task(s) andlor the additional days
dded: Vendor has requested a unit price rate increase of 2.8% due to inflationary increase in the price of food.
2. Provide detailed rationale for the requested change: Because of the increased price of petroleum, packaging costs,
and food items the vendor must increase their prices.
3. Provide explanation why change was not anticipated in original scope of work: The inflationary increase in the price
of food could not be anticipated at the time the contract was awarded.
4. Describe the impact if this change is not processed: There may be a gap in service if the County re- solicits this
contract and hundreds of seniors would be without needed meals.
Type of Change / Modification
1. Planned / Elective
2. Unforeseen conditions /circumstance 3.
Quantity or price adj ustment
4. Correction of error(s)
I Ll 5. Value added
6.
Schedule adjustment
Change Requested By
Q! Cantractor /Consultant
Owner
Using Department
':
Desi n Professional
Regulatory Agency (specify):
I LJ Other
s eci
Purchasing Professional Participated in Negotiation of Change / Modification:
LJ Yes
No
Approved by: may. �, r
i
Date:
j Name and Title: Ii
Reviewed by:
Ka7
I" Lzt
Date:
j
rocurement Strategist'e:
j
Packet Page- 14056-
Revised: 5116,'12
1
RdnVk#r SenAc Orvision
Purchasing
X Contract Change Request
12/11/2012 Item 16.E.10.
Pu,,,..,v,,..,�
Change Modificatia:n Form
❑ Work Order Modification
contract #:
change #: 03
PO/Work Order #:
Project. Name: Completion of
09-5248
me;99.28 _
1 4500136825
Rehabilitation of Residential Structures
S:icc�ss� - CL -,ire
60,899.28
for Neighborhood Stabilization Program
Project #: 33050
j Project Manager:
Department: Housing,
contractor /Firm Name:
Revised Contract/Work Order Total
! Geoffrey Marlon
Human & Veteran Services
Vincent Raymer, G.C.
!Cumulative Changes
1
f
Change from Current. Amount
Originai Contract/Work Order Amount $
67:034:00
6/26/2012
Originai BCC Approval Date; Agenda Item #
Current BCC Approved Amount S
me;99.28 _
16D9
Last BCC Approval Date; Agenda Item #
!Current Contract/Work Order Amount $
60,899.28
SAP Contract Expiration Data (Master)
Dollar Amount of this Chance
($460.00)
X9.82%
Total Change from Original Amount
Revised Contract/Work Order Total
$60.449.28
-0.74%'
Change from Current BCC Approved Amount
!Cumulative Changes
($6.584.72).
-0.74%
Change from Current. Amount
f
Completion Date, Description of the'Task(s) Change, and Rationale forlhe Chainge
Original compietion date: 90 from Last approved completion date: NIA j Revised compiation date (includes this
i NTP ( 1 change): N/A
Number or days added: 0 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval GM (this box must be initialed by Protect Manager)
1 Arid new tasks, Change tasks) Delete task(s) ❑ Other (specify;:
1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the addition
days added: Deleting the task requiring the contractor to install AFC-1 (Arc Fault Circuit Interrupter) outlets at the main
breaker panel or in each bedroom.
2. Provide detailed. rationale for the requested change: The contractor had originally installed the AFCI circuit
breakers as part of the, revised bid specifications, The AFCI's were installed in the two bedrooms in the house. AFCi's are
required on new circuits and not on existing circuits because they will continually trip existing circuits. In this case the house
would require all new circuits to be installed at the property in order forthe AFCYs to work properly and not continually trip
the circuit breakers. It is more cost effective to delete the AFC a
) as they are not required by County code and is cheper than
the cost of tearing out and replacing walls to install the new circuits.
3. Provide explanation why change was not anticipated in original scope of work: The issue. between existing
circuits and AFC1's was not anticipated due to the fact that they had worked upon original installation. Continued use and the
fact that AFCI's are ternpermental on existing circuits caused the issue with tripping the circuit breakers. When the original
bid specifications were written, they did not take into account that AF-Cl's require dedicated circuits which are installed on
new homes, not existing ones (or when substantial electrical work is done on existing homes). The specification for this
activity was written with new home construction in mind, not on minor rehabilitation of an existing home.
4. Describe the impact if this change is not processed: If a change is not made the AFCI's -will continually trip the
circuit breakers and not allow for the home to pass inspection. The alternative of adding specifications to replace the existing
circuits with new ones to support the AFC"s will cost a substantial amount of time and money for something that is not
required by code.
Type of Change / Modification
j I 1, Planned ;Elective 2. Unforeseen conditions /circumstance 3. Quantity or Drice adillSIment
Revised: 5/1.6/12
1 -
Packet Page -4057-
ContractorlConsu {cant
Design Professional
rchasino Professionai P
Approved by:
Name and Title:
I evievved by:
Procurement Strategist's Name:
Change Requested By 12/11/2012 Item 16.E.1O.
OWne( J i�Sin4 Denarrtmant
Regulatory Agency (specify)• I U Other (sp
:d in Negotiation of Chance' Modification: �jC Yes
Date: j
,If
Packet Page -4058-
Date:
No
1.-
Revised: 5116/12
Purchasing
❑ Contract Change Request
12/11/2012 Item 16.E.10.
Purchasing Department
Change Modification Form
Z Work Order Modification
Contract #: 09- J Change #: 2 PO/Work Order #: 45-00- i Project Name: ABC White Blvd. Bridge
5262 Cl Roads ! 126051 Replacement
j Project #: 66066 Project Manager: i Department: Transportation Contractor /Firm Name: Q. GradyMinor
Marlene Messam =naineerinc i
Original Contract/Work Order Amount
$ ?48,250:00
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount
$ N/A 4$459 =8A -
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount
$ 48.250:00-
sr' ;r,r , r SAP Contract Expiration Date (Master) i
Dollar Amount of this Change
11 1 X $3;0324:00
6?7%
Total Change from Original Amount l
Revised Contract/Work Order Total
$51.274.00
�j iA
Change from Current BCC .Approved Amount
Cumulative Chanaes
$3,024.00
6.27%
Change from Current Amount
Completion Date, Description of the Task(s)
Change. and Rationale for the Change
Original completion date: Last approved completion date: Revised completion date (includes this
10! 14!2012 4/10/2013 change): 5/10/2013
Number of days added :30 I Each step on the contract modification checklist form has been reviewed prior to e j
submitting for approval M.M. (this box must be initialed by Proiect Manager;
�j .Add new task(s) L Chanae task(s) ❑ Delete taskis) Other (specify):
Added additional scope to existing
task ,
1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional
days added:
An existing 30" raw watermain is scheduled to be relocated because of the White Boulevard Bridge replacement. The plans
for the watermain were completed and delivered for construction-, however, it was discovered that a 167 sq. ft. TCE
(Temporary Construction Easement) was needed over and above the existing utility easement. The property owner was
contacted by Real Property to acquire the TCE; but, negotiations broke down and due to the time constraint on the bridge
replacement schedule, it was decided that the proposed watermain should be realigned so that no additional easements
would be needed.
2. Provide detailed rationale for the requester] change: j
Realignment of the watermain necessitated a change in the proposed drainage system to be installed with the Bridge
replacement; therefore; this change order is to revise the roadway plans associated with the bridge replacement proiect and
the watermain relocation plans. PLIED will be participating in the cost of these plan revisions.
3. Provide explanation why change was not anticipated in original scope of work: -
It was not discovered during the design that the right of way easements needed to construct the bridge replacement
drainage facilities had no provision to accommodate utilities. The existing 30" raw watermain was already within an existing
utility easement; however, it had to be relocated to avoid conflicts with the proposed drainage being installed for the bridge
project. The watermain relocation required a very small TCE (167 sq ft.) to allow the contractor more room to work. The
property owner did not wish to accept the offer presented by the County for the TCE. This could not have been anticipated.
4. Describe the impact if this change is not processed:
Delays in the bridge and watermain replacement which would violate the permits and put the project in jeopardy.
Type of Change./ Modification
? Planned / Elective '3. Quantity or price adiustment
L, �. Unforeseen conditions /circumstanc
4. Correction of errors) ± 15. Value added ❑ 6. Schedule adiustment
Revised: 5116/12
1
Packet Page -4059-
12/11/2012 Item 16.E.10.
Approved by: Date:
Name and Title ?JG�y Putaanf uu, P.
Reviewed by;JCF Date:
Procurement Siratftsfs Name: RhorMICummincs
Revised: 5116 "2
2
_11, --Packet Page -4060-
&er Counq -
A&nirvWafiw Services
puicnasirtg
❑ Contract Change Request
12/11/2012 Item 16.E.10.
Purchasing Department
Change Modification Form
® Work Order Modification
Contract #: 09- Change #: 1
PO/Work Order #:
5262 -CI -PU H2O
4500133650
Project #: 71057 i Project Manager: Tam
I Department: PUPPMD
Sivert
Original Gontract/Work Order Amount $
189.995.00 3/9110 ; 1 X
Current BCC Approved Amount #NA
Current Contract/ Work Order Amount
189,995,00 112013
Dollar Amount of this Change
$0,p0
0.00%
Revised Contract/Work Order Total
$189.995.00
I VALUE!
Cumulative Changes
$0.00
1 0.00%
Project Name: NCRWTP Membrane
Replacement/ Intersta a Booster
Contractor /Firm Name: HDR
Engineering, Inc.
tinginal BCC Approval pate; Agenda item #
Last BCC Approval Date: Agenda Item #
SAP Contract Expiration Date (Master)
Total Change from Original Amount
Change from Current BCC Approved Amount
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original compietion date: ! Last approved completion date: Revised completion date (includes this
December 14.2012 December 14.2012 change): October 10,2013
Number of days added :300 j Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval (this box must be initialed by Project Manager;
Add new task(s) Change task(s) Delete tasks) Other (specify): Time Extension
1.Provide a detailed and specific explanation of the requested change(s) to the task(s) andior the additional days
added: Additional time is required due to the decision to replace additional RO skid piping, valve actuators, and
instrumentation/conductivity sensing equipment. Design is 10D% complete and the time extension will allow the consultant to
provide bid /construction phase engineering support services.
2.Provide detailed rationale for the requested change: The additional time requested will allow the consultant to provide
engineering services during the bid and construction phases of the project and provide certification for FDEP clearance.
3.Provide explanation why change was not anticipated in original scope of work: The original scope of work was
defined and based upon the information available at the time. After detailed site investigation, data analysis.. value
engineering and consultation with operations staff. a revision to design parameters provided an opportunity to improve the
design intent. thereby resulting in best value for the project objectives.
4.Describe the impact if this change is not processed: The consultant will be unable to provide critical engineering
support services during proiect bid and construction,. Resulting delays will negatively impact the ability of the North Collier
Regional Water Treatment Plant to meet water production demand as wall as increase the plants energy consumption.
Type of Change 1 Modification
1. Planned / Elective Li 2. Unforeseen conditions /circumstance 3. Quantity or price adjustment
' 4. Correction of errorls) l S Value added ! X 6. Schedule adjustment
Change Requested By
17 ContractorlCor.sultant 1 I .Owner Using Department
—Design Professional Regulato Agency (spec ;: Other (specify):
Purchasing Professional Participated in Ne otfiation of Change J Modification: L Yes ED No
Approved by -r 1 Date: (' .
Name and Title~, - S �-
n t�fex r - SPM R Y. Gi w►�Zi - �, rzcL rt�L
Reviewed oy: Date:
PrdduremenfStrategist's Name:
Revised: 5M 5 /1, 2
1
Packet Page -4061-