Agenda 12/11/2012 Item #16E 112/11 /2012 Item 16-E.1.
EXE,�IJTIVE SUMMARY
Recommendation to award Request for Proposal (RFP) #12-5812 Fire Sprinkler Alarm Testing and
Installation to Cintas Corporation No. 2 d/b/a Cintas Fire Protection.
OBJECTIVE: To provide fire sprinkler, alarm testing and installation services for the safety and
protection of the community and facilities.
CONSIDER ONS: The Department of Facilities Management is responsible for the maintenance and
repair of County facilities, Facilities Management utilizes a contractor to provide the proper testing,
maintenance, and new installations of fire extinguishers, building alarms, backflow preventers, fire panel
monitoring, suppression and sprinkler systems. Other County departments utilize this service for vehicle
fire extinguisher inspections and maintenance.
RFP #12- 5812 was posted on March 6, 2012. Three hundred (300) notices of the RFP were sent out and
four proposals were received by the due date of March 29, 2012. The Selection Committee chose by
consensus, Cintas Corporation No. 2 . d/b /a Cintas Fire Protection, to perform fire sprinkler and alarm
testing, inspection, maintenance, and installation for an initial two (2) years with two additional one (1)
year renewal periods at the County's discretion. Cintas Fire Protection had this contract for the previous
four years and performed satisfactorily.
A formula has been agreed upon for buildings and parts not specifically listed on the exhibits. Each
schedule has a per device cost that will be used to determine additional buildings and services in the
future.
FISCAL IMPACT: Averaged historical expenditures for these services have been approximately
$370,500. Funds for FY13 are budgeted in Facilities Management (001- 122240) and other user
department cost centers.
LEGAL CQNSI ZUTIONS: This item has been reviewed and approved by the County Attorney's
Office, is legally sufficient for Board action and only requires a majority vote for approval =SRT.
GROWTH MANAGEMENT IMPACTS There is no growth management impact associated with this
Executive Summary.
RECOMM MATION: That the Board of County Commissioners approves the award of Request for
Proposal (RFP) #12 -5812 Fire Sprinkler Alarm Testing and Installation to Cintas Corporation No. 2 d/b /a
Cintas Fire Protection and authorizes the Chairman to execute the attached Agreement after final ,review
by the- County Attorney.
Prepared By: Dennis Linguidi, Facilities Manager, Department of Facilities Management
Attachments:
• RFP Fire Sprinkler Alarm Testing Installation
• Agreement 12 -5812
Packet Page -3713-
12/11/2012 Item 16.E.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1.
Item Summary: Recommendation to award Request for Proposal (RFP.) #12 -5812 Fire
Sprinkler Alarm Testing and Installation to Cintas Corporation No.2, DBA Cintas Fire Protection
and authorize the Chairman to execute the County's standard agreement.
Meeting Date: 12/11/2012
Prepared By
Name: LinguidiDennis
Title: Manager - Facilities,Facilities Management
10/25/2012 11:50:36 AM
Submitted by
Title: Manager - Facilities,Facilities Management
�o
Name: LinguidiDennis
10/25/2012 11:50:38 AM
Approved By
Name: CampSkip
Title: Director - Facilities Management,Facilities Manage
Date: 10/26/2012 11:04:43 AM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 11/8/2012 1:06:02 PM
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 11/9/2012 2:13:08 PM
Name: JohnsonScott
Title: Purchasing Agent,Purchasing & General Services
Date: 11/13/2012 2:29:58 PM
Packet Page -3714-
12/11/2012 Item 16.E.1.
Name: WardKelsey
Title: Manager - Contracts Administration,Purchasing & Ge
Date: 11/13/2012 3:57:30 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 11/27/2012 7:59:55 AM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 11/29/2012 2:36:55 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 12/3/2012 11:15:56 AM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Manag
Date: 12/3/2012 12:56:58 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 12/3/2012 1:23:29 PM
Name: OchsLeo
Title: County Manager
Date: 12/3/2012 3:53:45 PM
Packet Page -3715-
12/11 /2012 Item 16.E.1
REQUEST FOR PROPOSAL
C& coumy
Adavnisbabve Services Dvisicin
Purchasing
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Solicitation RFP# 12 -5812 — "Fire Sprinkler Alarm Testing and
Installation"
Jack Curran
239 - 252 -6098 (Telephone)
239 - 252 -6596 (Fax)
JackCurran @colliergov.net (Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document
made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any
other legal remedies available to the Collier County Government.
Pond ,isi»p l )epar?nw i• 3327 Tam!ami Thais East - Naples, Florida 34`12 -4901 • mwool iergov.net'purdnasing
Packet Page -3716-
12/11/2012 Item 16.E.1.
Table of Contents
LEGALNOTICE ................................................................................................................................... ............................... 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT ............................................ ............................... 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS ............................................................................................ .............................17
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS ....................................... .............................21
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP .............................................................. .............................25
ATTACHMENT 1: VENDOR'S NON - RESPONSE STATEMENT .................................................................. .............................33
ATTACHMENT 2: VENDOR CHECK LIST ................................................................................................ .............................34
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT ........................................................................... .............................35
ATTACHMENT 4: VENDOR DECLARATION STATEMENT ....................................................................... .............................36
ATTACHMENT 5: AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS ....................................... .............................38
ATTACHMENT 6: IMMIGRATION AFFIDAVIT CERTIFICATION .............................................................. .............................39
ATTACHMENT 7: VENDOR SUBSTITUTE W — 9 .................................................................................... .............................40
ATTACHMENT 8: INSURANCE AND BONDING REQUIREMENTS ........................................................... .............................41
ATTACHMENT 9: REFERENCE QUESTIONNAIRE ................................................................................... .............................43
RFP12 -5812
"Fire Sprinkler Testing & Installation"
2
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12/11/2012 Item 16.E.1.
co er county
AcIrrinisbative Service Division
urchaincg
Legal Notice
Sealed Proposals to provide Fire Sprinkler Alarm Testing and Installation will be received until 3:00
pm Naples local time, on January 20th, 2012 at the Collier County Government, Purchasing
Department, 3327 Tamiami Trail E, Naples, FL 34112.
Solicitation
RFP #12 -5812 — "Fire Sprinkler Alarm Testing and Installation"
Services to be provided shall include, but not be limited to the following scope of service and locations.
A non - mandatory pre - proposal conference will be held on January 7th, 2012, commencing promptly at
10:00am, and will be held in the Purchasing Department Conference Room, Collier County
Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.. If this pre - proposal
conference is denoted as "mandatory", prospective Vendors must be present in order to submit a
proposal response.
All statements shall be made upon the official proposal form which may be obtained on the Collier
County Purchasing Department E- Procurement website: www.colliergov.net /bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability
or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Stephen Y. Carnell, C.P.M.
Purchasing & General Services Director
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasing and in the Lobby of Purchasing Building "G, Collier County
Government Center on December 22th, 2011.
3301 's amen Tail East- Naples, FiC°.`Oa ,44112 - mm,
RFP12 -5812
"Fire Sprinkler Testing & Installation"
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12/11/2012 Item 16.E.1.
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Facilities Management Department (hereinafter, the "Division or
Department'), the Collier County Board of County Commissioners Purchasing Department
(hereinafter, "County ") has issued this Request for Proposal (hereinafter, "RFP ") with the intent of
obtaining proposals from interested and qualified firms in accordance with the terms, conditions and
specifications stated or attached.
The Vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work
stated herein.
Brief Description of Purchase
This Request for Proposal (RFP) is issued for the purpose of establishing a contract with
a firm capable of providing professional Fire Sprinkler Testing, Inspection, Maintenance
and Installation for Collier County
Background
This Request for Proposal (RFP) is issued for the purpose of establishing a contract with a
firm capable of providing professional Fire Sprinkler Testing, Inspection, Maintenance and
Installation for Collier County.
Detailed Scope of Work
The Contractor, at a minimum, must achieve the requirements of the Specifications or Scope
of Work stated herein. Additionally, Proposers may also propose alternate solutions to
achieve the requirements of the Scope of Work.
LIST OF EQUIPMENT TO BE Installed, Inspected, Certified, Tested and Maintained
1. Fire Alarm Panel and Dialer
2. Alarm Initiating Devices
• Pull Stations
• Ion
• Photo (Smoke Detector)
• Heat Sensors
• Duct Sensors
3. Switches
• Water flow
• Supervisory
• Other
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RFP12 -5812
"Fire Sprinkler Testing & Installation"
4
12/11/2012 Item 16.E.1.
4. Alarm Indicating Appliances
n
• Strobes
• Horns
• Bells
• Speakers
• Chimes
• Mini -Horns
• Horn /Strobe Combinations
5. System Power Supplies
6. Batteries
• Sealed Acid Batteries
• Shall be dated and Numbered and noted on report
7. Remote Enunciators
8. Addressable analog heat detectors
9. Air Handling systems shutdown controls
11-*•, 10. Elevator shut downs
11. Strobes on outside of building at main entrances
12. Wireless systems and /or and new technologies available that has not be described
above.
IN47_11: &'1=1:,LT /1.3
NOTE: All repairs under $1,500 found during inspection shall be completed same -day if
parts are immediately available. If parts are not immediately available, parts shall be ordered
and require overnight delivery, and repair work shall be done immediately after delivery of
parts.
The Contractor shall provide written "not to exceed" estimates on all repair projects over
$1,500, including a schedule for completion of the repair. Upon written acceptance of the
estimate by the County, the Contractor shall order any parts that are not stocked, and
schedule work for within 48 hours of part delivery. If any repair is deemed an emergency,
then all parts must be shipped overnight and repairs are to start immediate upon the part
arriving.
This estimate shall include the estimated number of hours, hourly rate, number and types of
employees required, estimated material cost and number of calendar days required for
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RFP12 -5812
"Fire Sprinkler Testing & Installation"
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12/11 /2012 Item 16.E.1.
project completion. Contractor shall respond to requests for estimates for non - emergency
work within two (2) days and provide written estimates within five (5) days. It shall be the
contractor's responsibility to ensure they have all information to prepare accurate estimates.
The County reserves the right to bid any job.
All work performed shall be guaranteed for a minimum of one (1) year from completion date.
The Contractor shall maintain a satisfactory inventory of common repair and replacement
parts used for repairs for a period of seven (7) years or until contract is revised or system
is replaced whichever comes first.
EMERGENCY WORK
The Contractor shall be required to do emergency repairs at times other than normal working
hours. The Contractor shall be in a position to be available on a twenty -four (24) hour basis,
365 days per year for such emergency work. The Contractor shall provide the County with
an on -call telephone number for emergency service. The Contractor shall have available an
adequate staff of approved technicians to provide service taking into account vacation and
other leaves. The Contractor shall respond on -site within one (1) hour for all emergency
repairs in Naples and Marco Island area, and shall respond within ninety (90) minutes
for the Immokalee and Everglades City area. Collier County will determine what is an
emergency.
INSTALLATION /NEW WORK
The Contractor shall provide written "not to exceed" estimates on all installation projects over
$1,500. This estimate shall include the estimated number of hours, hourly rate, number and
types of employees required, estimated material cost and number of calendar days required
for project completion. Contractor shall respond to requests for estimates for non - emergency
work within two (2) days and provide written estimates within five (5) days. It shall be the
Contractor's responsibility to ensure they have all information to prepare accurate estimates.
The County reserves the right to bid any job. 'New Work" is defined as any new installation,
service request, and /or new equipment needed to address any concern with the fire system.
This include the installation of any updated or new technologies.
EQUIPMENT LOCATIONS
Note: Collier County reserves the right to add or delete from this list during contract period.
The inspection /maintenance /testing price for each additional location shall be mutually
negotiated between the County and the Contractor at the time of the addition of said location.
A full listing of equipment for each facility is available from the Facilities Manager or Master
Fire Technician upon written request.
RFP12 -5812
"Fire Sprinkler Testing & Installation"
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Packet Page -3721-
MAIN COMPLEX
12/11/2012 Item 16.E.1.
1. Harmon Turner Administration Building "F"
3299 East Tamiami Trail
Naples, FL 34112
2. Health /Community Services, Building "H"
3339 East Tamiami Trail
Naples, FL 34112
3. Courthouse, Building "L"
3315 East Tamiami Trail
Naples, FL 34112
4. Jail /Sheriff's Operations, Building "J"
3319 East Tamiami Trail
Naples, FL 34112
5. Facilities Management, Building "W"
3335 East Tamiami Trail
Naples, FL 34112
LIBRARIES
1. Collier North Regional Library
2385 Orange Blossom Trail
Naples, FL 34109 -8840
n 2. Collier Central Library
650 Central Avenue
Naples, FL 34102 -6027
3. Vanderbilt Library
788 Vanderbilt Beach Road
Naples, FL 34108 -8707
4. Golden Gate Branch Library
4398 Coronado Parkway
Naples, FL 34116
PARKS
1. East Naples Community Center
3500 Thomason Drive
Naples, FL 34112 -6642
2. Golden Gate Community Center
4701 Golden Gate Parkway
Naples, FL 34116
3. Immokalee Community Center
321 North 1st Street
Immokalee, FL 34142 -3149
RFP12 -5812
"Fire Sprinkler Testing & Installation"
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Packet Page -3722-
4. Max Hasse
3390 Golden Gate Blvd
Naples, FL 34120
5. Vineyard's Community Park
6231 Arbor Blvd
Naples, FL 34119
12/11/2012 Item 16.E.1.
6. Veteran's Park Community Center, North Naples
1900 Immokalee Road
Naples, FL 34110 -1411
7. Frank E. Mackie Community Park, Marco Island
1361 Andalusia Terrace
Marco Island, FL 34145 -4629
8. Golden Gate Park & Aquatic Center
3300 Santa Barbara Blvd.
Naples, FL 34116
9. Clam Pass Recreation Center
475 Seagate Drive
Naples, FL 34103
10. Eagle Lakes Community Park
11565 East Tamiami Trail
Naples, FL 34112
EMERGENCY SERVICES
1. Golden Gate Emergency Services Center
4741 Golden Gate Parkway
Naples, FL 34116 -6901
2. North Naples Emergency Services Center
776 Vanderbilt Beach Road
Naples, FL 34108 -8707
3. East Naples Emergency Services Center
11121 East Tamiami Trail
Naples, FL 34113 -7753
4. Immokalee Emergency Services Center
106 South 1St Street
Immokalee, FL 34142 -3900
RFP12 -5812
"Fire Sprinkler Testing & Installation"
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Packet Page -3723-
n 5. EMS Heliport
2375 Tower Drive
Naples, FL 34104
6. Collier County Sheriff Office
990 N. Barfield Drive
Marco Island, FL 34145
VARIED OPERATIONS
1. Community Development and Environmental Services
2800 -2802 Horseshoe Drive North
Naples, FL 34104 -6998
2. University Extension Services
14700 Immokalee Road
Naples, FL 34120 -1468
3. Immokalee D.R.I.L.L. Academy
323 Stockade Road
Immokalee, FL 34142
4. Medical Examiner's Building
3838 Domestic Avenue
Naples, FL 34104
5. Golden Gate Government Center
4707 Golden Gate Parkway
Naples, FL 34116
6. Sheriff's CID Building
2373 Horseshoe Drive
Naples, FL 34104
7. Collier County Tax Collector (GG)
4715 Golden Gate Parkway
Naples FL, 34116
8. Department of Motor Vehicles
725 Airport Road South
Naples, FL 34112
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12/11/2012 Item 16.E.1.
RFP12 -5812
"Fire Sprinkler Testing & Installation"
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12/11/2012 Item 16.E.1.
Term of Contract
The contract term, if an award(s) is /are made is intended to be for one (1) year with three (3) one
year renewal options. Prices shall remain firm for the initial term of this contract. Requests for
consideration of a price adjustment must be made on the contract anniversary date, in writing, to
the Purchasing Director. Price adjustments are dependent upon budget availability and Program
Manager approval. Surcharges will not be accepted in conjunction with this contract, and such
charges should be incorporated into the p6ci g structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes only.
The County reserves the right to adjust this timetable as required during the course of the RFP
process.
Event
Date
Issue Solicitation Notice
12/22/12
Last Date for Receipt of Written Questions
1/13/12, 12pm,
Naples Local Time
Mandatory or Non - mandatory pre - solicitation meeting
1/7/12, 10:00am,
Naples Local Time
and Locations
Addendum Issued Resulting from Written Questions or Pre-
Proposal Conference If applicable
1/16/12
Solicitation Deadline Date and Time
1/20/12, 3:00pm,
Naples Local Time
Anticipated Evaluation of Submittals
2/1/12
Vendor Presentations if Required
TBD
Anticipated Completion of Contract Negotiations
TBD
Anticipated Board of County Commissioner's Contract
Approval Date
March /April 2012
Response Format
The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms
and conditions of same, and all ordinances and policies of Collier County. The Vendor further
agrees that if it is awarded a contract, the work will be performed in accordance with the
provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the
guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal that
contains such variances may be considered non - responsive.
RFP12 -5812
"Fire Sprinkler Testing & Installation"
10
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12/11/2012 Item 16.E.1.
Proposals should be prepared simply and economically, providing a straightforward concise
�. description of the Vendor's approach and ability to meet the County's needs, as stated in this
RFP. All proposals should be presented as described in this RFP in PDF or Microsoft Word
format with Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below shall be submitted with each proposal and should be submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by tabs.
Failure by a Vendor to include all listed items may result in the rejection of its proposal.
Tab I. Cover Letter / Management Summary
Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying
philosophy of the firm in providing the services stated herein. Include the name(s), telephone
number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission
of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a
result of this RFP. List all proposed subcontractors who will participate on the team.
2. Tab II, Business Plan (Maximum 10 points and not to exceed 3 pages in Aria] 11 pitch font or
equivalent)
In this tab, include:
A detailed plan of approach to how the vendor will provide a comprehensive and
state of the art Fire Sprinkler Alarm Testing and Installation program to the County.
• Provide a recommended plan to help the County lower its Fire Sprinkler Testing
and Installation costs.
3. Tab III. Cost of Services to the County (Maximum 25 points)
In an effort to assess the cost of services presented to the County, please complete the charts
below. For any vendors who do not complete the entire table with an hourly rate, the County
shall review all proposals submitted under this tab. The highest vendor's price for the specific
item plus $1.00, will be assigned as the value for any missing data in Tab III.
Contractor shall provide all labor, materials, tools, equipment, hardware, consumables, and
supervision as required to perform scheduled inspections and /or certifications, testing,
maintenance, as specified herein.
Contractor shall also provide hourly rates ($ /man -hour) and material mark -up rates for
performing repairs to these systems.
All trip charges, mileage, vehicle charges, and travel time are to be included in the hourly rate,
and will not be invoiced to Collier County.
RFP12 -5812
"Fire Sprinkler Testing & Installation"
11
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12/11/2012 Item 16.E.1.
1. Section 1 (Weighted 15 out of 25 points)
2. Cost per year for inspection services to all listed locations.
(express d as .xx
2. Small mark -up /profit percentage for parts
$
per year
3. Cost per year for testing services for all listed locations.
$
TOTAL (add #1 - #2 for a TOTAL Cost of
per year
TOTAL (add 1 plus 2 for TOTAL price of services per year).
$
3. Helper /apprentice
per year
2. Section 2 (Weighted 5 out of 25 points)
Provide the hourly rate and job description for the following positions (these hourly rate
shall remain firm for the initial contract term.) Cost per hour per skilled worker for
business hours - Monday through Friday 8 a.m. to 5 p.m.
1. Service technician
(express d as .xx
2. Small mark -up /profit percentage for parts
$
per hour
2. Journeyman
(expressed as .xx
TOTAL (add #1 - #2 for a TOTAL Cost of
$
per hour
3. Helper /apprentice
(TOTAL of percentages 1 — 2
expressed as .xx
$
per hour
4. General laborer
$
per hour
TOTAL (add #1 - #4 for a TOTAL Cost of
Services to the County)
$
TOTAL of all hourly
rates 1 - 8
3. Section 3: Small mark -up /profit on parts and subcontractors (Weighted 5 our of 25
points)
Provide the vendor's small mark -up /profit on parts and subcontractors (these
markups /profits shall remain firm for the initial contract term.)
1. Small mark -up /profit percentage for use of
subcontractors
(express d as .xx
2. Small mark -up /profit percentage for parts
provided
(expressed as .xx
TOTAL (add #1 - #2 for a TOTAL Cost of
Services of mark -up /profit to the County)
(TOTAL of percentages 1 — 2
expressed as .xx
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided for the Section 1:
• The highest number of points (15) will be awarded to the vendor who has the lowest
hourly TOTAL rate.
RFP12 -5812
"Fire Sprinkler Testing & Installation"
12
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n
12/11/2012 Item 16.E.1.
• Each remaining vendor's hourly TOTAL rate will be divided by the lowest vendor's
hourly TOTAL rate then multiplied by 15 points to determine the vendor's points
awarded. Each subsequent vendor's score will be calculated in the same manner.
• Points awarded will be extended to the first decimal point (per Microsoft Excel).
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided for the Section 2:
• The highest number of points (5) will be awarded to the vendor who has the lowest
TOTAL for the miscellaneous positions.
• Each remaining vendor's TOTAL will be divided by the lowest vendor's TOTAL then
multiplied by 5 points to determine the vendor's points awarded. Each subsequent
vendor's score will be calculated in the same manner.
• Points awarded will be extended to the first decimal point (per Microsoft Excel).
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided for the Section 3 responses:
• The highest number of points (5) will be awarded to the vendor who has the lowest
TOTAL for the small mark -up /profits.
• Each remaining vendor's TOTAL will be divided by the lowest vendor's TOTAL then
multiplied by 5 points to determine the vendor's points awarded. Each subsequent
vendor's score will be calculated in the same manner.
• Points awarded will be extended to the first decimal point (per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Vendor
Name
Service Rep
Hourly Rate
Criteria
Points
Awarded
Misc
Tota!
Criteria
Points
Awarded
Mark-
up /Profit
Total
Criteria
Points
Awarded
TOTAL
(Criteria
Points
ABC
25
15.0
425
0.5
.01
1.0
16.5
DEF
25
15.0
400
1.1
.05
2.0
18.1
HIJ
45
8.3
198
5.0
.05
2.0 `
15.3
KLM
48
7.8
525
0.2
.02
5.0
13
NOP
69
5.4
332
2.2
.025
4.0
11.6
QRS
78
4.8
269
3.7
.0725
1.4
9.9
The Points Awarded by vendor will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the vendor's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded
per vendor. The Selection Committee may, at their sole discretion, contact references
and /or modify the reference points assigned after a thorough review of the proposal and
prior to ranking of the final Selection Committee.
4. Tab IV, Experience, Capacity and Expertise of Firm (Maximum 20 points)
In an effort to assess the vendor's experience, capacity and specialized expertise, please
provide the following information:
1. Identify the number of years of experience the
firm has working with the Pegasys and IFI
software.
Packet Page -3728-
RFP12 -5812
"Fire sprinkler Testing & Installation"
13
12/11/2012 Item 16.E.1.
2. Identify the number of years of experience the
Experience, ;Capacity
and;. Specialized
Expertise TOTAL
firm has working with IFI software.
Vendor ABC
3. Number of years the company has been in the
20.0
"Fire Sprinkler Alarm Testing and Installation"
125
business in the State of Florida.
Vendor GHI
4. Number of available "emergency" technicians
16.7
within the hour response time.
110
5. Provide the number of governmental and similar
Vendor MNO
sized Fire Sprinkler Alarm testing and Installation
14
Programs that the vendor is, or has, managed
the past five years 1/1/07- 12/31/11 .
10.9
TOTAL (add #1 - #5 for a TOTAL of Experience,
Capacity and Specialized Expertise)
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided in this area:
• The highest number of points (25) will be awarded to the vendor who has the greatest
TOTAL (by adding #1 - #5 together).
• All remaining vendor's TOTAL will be divided by the highest vendor's TOTAL which will
then be multiplied by 25 points to determine the vendor's points awarded. Each
subsequent vendor's score will be calculated in the same manner.
• Points awarded will be extended to the first decimal point (per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Vendor Name
Experience, ;Capacity
and;. Specialized
Expertise TOTAL
Points Awarded
Vendor ABC
150
20.0
Vendor DEF
125
16.7
Vendor GHI
125
16.7
Vendor JKL
110
14.7
Vendor MNO
105
14
Vendor PQR
82
10.9
5. Tab V. Team Members Specialized Expertise (Maximum 20 points)
In an effort to assess the specialized expertise of the team members, please provide the
following information:
1. Number of employees that are " Pegasys & IFI
certified" that will respond to the Collier County
account.
2. Number of years of experience that the
employees in item #1 have with the Pegasys &
IFI Systems.
3. Number of employees that are "IFI Systems
factory trained technician" that will respond to the
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12/11/2012 Item 16.E.1.
Collier County account.
Experience, Capacity
and Specialized
Expertise TOTAL
4. Number of years of experience that the
Vendor ABC
employees in item #3 have as IFI & Pegasys
20.0
factory trained technicians.
125
5. Number of employees that may be assigned to
Vendor GHI
the Collier County account.
16.7
(provide a brief resume on each employee
110
assigned to this account
Vendor MNO
TOTAL (add #1 - #5 for a TOTAL of Team Members
14
Specialized Expertise)
82
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided in this area:
• The highest number of points (25) will be awarded to the vendor who has the greatest
TOTAL (by adding #1 - #5 together).
• All remaining vendor's TOTAL will be divided by the highest vendor's TOTAL which will
then be multiplied by 25 points to determine the vendor's points awarded. Each
subsequent vendor's score will be calculated in the same manner.
• Points awarded will be extended to the first decimal point (per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Vendor Name
Experience, Capacity
and Specialized
Expertise TOTAL
Points Awarded'
Vendor ABC
150
20.0
Vendor DEF
125
16.7
Vendor GHI
125
16.7
Vendor JKL
110
14.7
Vendor MNO
105
14
Vendor PQR
82
10.9
The Points Awarded by vendor will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the vendor's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
vendor. The Selection Committee may, at their sole discretion, contact references and /or
modify the reference points assigned after a thorough review of the proposal and prior to
ranking of the final Selection Committee.
6. Tab VI, References (Maximum 15 points)
In order for the vendor to be awarded any points for this tab, the County requests that the
vendor submits five (5) completed reference forms from clients whose projects are of a similar
nature to this solicitation as a part of their proposal. The County will only use the methodology
calculations for the first five (5) references (only) submitted by the vendor in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each vendor's information provided in this area:
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12/11/2012 Item 16.E.1.
• The County shall total each of the vendor's five reference questionaires and create a
ranking from highest number of points to lowest number of points. References marked
with an N/A (or similar notation will be given the score of zero (0)). Vendors who do not
turn in reference forms will be counted as zero (0).
• The greatest number of points allowed in this criterion will be awarded to the vendor who
has the highest score.
• The next highest vendor's number of points will be divided by the highest vendor's points
which will then be multiplied by criteria points to determine the vendor's points awarded.
Each subsequent vendor's point score will be calculated in the same manner.
• Points awarded will be extended to the first decimal point (per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Vendor Name
Vendor Total Reference
score
Points Awarded
Vendor ABC
445
15
Vendor DEF
435
14.7
Vendor GHI
425
14.3
Vendor JKL
385
13.0
Vendor MNO
385
13.0
Vendor PQR
250
8.4
Note: Sample chart reflects a 20 point reference criterion.
The points awarded by vendor will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the vendor's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
vendor. The Selection Committee may, at their sole discretion, contact references, and /or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
7. Tab VIII, Required Form Submittals
• Attachment 2: Vendor Check List
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Vendor Declaration Statement
• Attachment 5: Affidavit for Claiming Status as a Local Business
• Attachment 6: Immigration Affidavit Certification
• Attachment 7: Vendor Substitute W -9
• Attachment 8: Insurance and Bonding Requirements
• Attachment 9: Reference Questionnaire
• Other:
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n
Exhibit II: General RFP Instructions
1. Questions
12/11/2012 Item 16.E.1.
Direct questions related to this RFP to the Collier County Purchasing Department E- Procurement
website: www.colliergov.net/bid. Vendors must clearly understand that the only official answer or
position of the County will be the one stated on the Collier County Purchasing Department E-
Procurement website. For general questions, please call the referenced Procurement Strategist
noted on the cover page.
2. Pre - Proposal Conference
The purpose of the pre - proposal conference is to allow an open forum for discussion and
questioning with County staff regarding this RFP with all prospective Vendors having an equal
opportunity to hear and participate. Oral questions will receive oral responses, neither of which will
be official, nor become part of the RFP. Only written responses to written questions will be
considered official, and will be included as part of this RFP as an addendum.
All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre -
proposal conference for this solicitation. If this pre - proposal conference is denoted as "mandatory",
prospective Vendors must be present in order to submit a proposal response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the
RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict,
discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist,
noted herein, of such error in writing and request modification or clarification of the document prior
to submitting the proposal. The Procurement Strategist will make modifications by issuing a written
revision and will give written notice to all parties who have received this RFP from the Purchasing
Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Vendor in the preparation of
its proposal in response to this RFP, nor for the presentation of its proposal and /or participation in
any discussions, negotiations, or, if applicable, any protest procedures.
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12/11/2012 Item 16.E.1.
6. Delivery of Proposals
All proposals are to be delivered before 3:00 PM, Naples local time, on or before January 20,
2012 to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Jack Curran, Procurement Strategist
The County shall not bear the responsibility for proposals delivered to the Purchasing Department
past the stated date and /or time indicated, or to an incorrect address by Vendor's personnel or by
the Vendor's outside carrier. However, the Purchasing /General Services Director, or designee,
shall reserve the right to accept proposals received after the posted close time under the following
conditions:
• The tardy submission of the proposal is due to the following circumstances, which shall
include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS or
courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair advantage
in the selection process.
Vendors must submit a paper copies clearly labeled "Master." and seven (7) compact
disk(CD's) /or flash drives with one copy of the proposal on each CD in Word Excel or PDF. List
the Solicitation Number and Title on the outside of the box or envelope and on each CD.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to
the County prior to the time set for the closing of Proposals. All proposals shall be valid for a
period of one hundred eighty (180) days from the submission date to accommodate evaluation
and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for this
procurement, as authorized by Ordinance Number 87 -25, and Collier County Resolution Number
2006 -268 establishing and adopting the Collier County Purchasing Policy.
The County may, as it deems necessary, conduct discussions with qualified Vendors determined
to be in contention for being selected for award for the purpose of clarification to assure full
understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
The County's procedure for selecting is as follows:
1. The County Manager shall appoint a Selection Committee to review all proposals submitted.
2. Request for Proposals issued.
3. Subsequent to the closing of proposals, the Procurement Strategist and Project Manager shall
review the proposals received and verify whether each proposal appears to be minimally
responsive to the requirements of the published RFP.
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12/11/2012 Item 16.E.1.
4. Meetings shall be open to the public and the Procurement Strategist shalt publicly post prior
notice of such meeting in the lobby of the Purchasing Building at least one (1) day in advance
of all such meetings.
5. The committee members shall review each Proposal individually and score each proposal
based on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Procurement Strategist will post a
notice announcing the date, time and place of the first committee meeting. Said notice shall
be posted in the lobby of the Purchasing Building not less than three (3) working days prior to
the meeting. The Procurement Strategist shall also post prior notice of all subsequent
committee meetings and shall endeavor to post such notices at least one (1) day in advance of
all subsequent meetings.
7. The committee will compile individual rankings, based on the evaluation criteria as stated
herein, for each proposal to determine committee recommendations. The committee may at
their discretion, schedule presentations or demonstrations from the top- ranked firm(s), make
site visits, and obtain guidance from third party subject matter experts. The final
recommendation will be decided based on review of scores and consensus of committee.
The County reserves the right to withdraw this RFP at any time and for any reason, and to issue
such clarifications, modifications, and /or amendments as it may deem appropriate.
Receipt of a proposal by the County or a submission of a proposal to the County offers no rights
upon the Vendor nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental approvals.
Proposals which include provisions requiring the granting of zoning variances shall not be
considered.
10. References
The County reserves the right to contact any and all references pertaining to this solicitation and
related proposal.
11. Proposal Selection Committee and Evaluation Factors
The County Manager shall appoint a Selection Committee to review all proposals submitted. The
factors to be considered in the evaluation of proposal responses are listed below.
Business Plan 10
Cost of Services to the County 25
Experience and Capacity of the Firm 20
Specialized Expertise of Team Members 20
Customer and Reference Listing 15
Local Vendor Preference 10
TOTAL 100
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12/11/2012 Item 16.E.1.
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with
the lowest paid dollars by Collier County to the vendor (as obtained from the County's financial
system) within the last five (5) years will receive the higher individual ranking. If there is a multiple
firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall
receive the higher ranking, the firm with the next lowest volume of work shall receive the next
highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any or all
proposals, to re- solicit for proposals, if desired, and upon recommendation and justification by
Collier County to accept the proposal which in the judgment of the County is deemed the most
advantageous for the public and the County of Collier.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind,
may be cause for rejection. In the event of default of the successful Vendor, or their refusal to
enter into the Collier County contract, the County reserves the right to accept the proposal of any
other Vendor or to re- advertise using the same or revised documentation, at its sole discretion.
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12/11/2012 Item 16.E.1.
Exhibit III: Collier County Purchase Order Terms and Conditions
1.
Offer
and to comply with all carrier
This offer is subject to cancellation by the
regulations. Risk of loss of any goods
COUNTY without notice if not accepted by
sold hereunder shall transfer to the
VENDOR within fourteen (14) days of
COUNTY at the time and place of
issuance.
delivery; provided that risk of loss prior
to actual receipt of the goods by the
2.
Acceptance and Confirmation
COUNTY nonetheless remain with
This Purchase Order (including all
VENDOR.
documents attached to or referenced
b)
No charges will be paid by the COUNTY
therein) constitutes the entire agreement
for packing, crating or cartage unless
between the parties, unless otherwise
otherwise specifically stated in this
specifically noted by the COUNTY on the
Purchase Order. Unless otherwise
face of this Purchase Order. Each delivery
provided in Purchase Order, no invoices
of goods and /or services received by the
shall be issued nor payments made
COUNTY from VENDOR shall be deemed to
prior to delivery. Unless freight and
be upon the terms and conditions contained
other charges are itemized, any
in this Purchase Order.
discount will be taken on the full amount
of invoice.
No additional terms may be added and
c)
All shipments of goods scheduled on the
Purchase Order may not be changed except
same day via the same route must be
by written instrument executed by the
consolidated. Each shipping container
COUNTY. VENDOR is deemed to be on
must be consecutively numbered and
notice that the COUNTY objects to any
marked to show this Purchase Order
additional or different terms and conditions
number. The container and Purchase
contained in any acknowledgment, invoice
Order numbers must be indicated on bill
or other communication from VENDOR,
of lading. Packing slips must show
notwithstanding the COUNTY'S acceptance
Purchase Order number and must be
or payment for any delivery of goods and /or
included on each package of less than
services, or any similar act by VENDOR.
container load (LCL) shipments and /or
with each car load of equipment. The
3.
Inspection
COUNTY reserves the right to refuse or
All goods and /or services delivered
return any shipment or equipment at
hereunder shall be received subject to the
VENDOR'S expense that is not marked
COUNTY'S inspection and approval and
with Purchase Order numbers.
payment therefore shall not constitute
VENDOR agrees to declare to the
acceptance. All payments are subject to
carrier the value of any shipment made
adjustment for shortage or rejection. All
under this Purchase Order and the full
defective or nonconforming goods will be
invoice value of such shipment.
returned pursuant to VENDOR'S instruction
d)
All invoices must contain the Purchase
at VENDOR'S expense.
Order number and any other specific
information as identified on the
To the extent that a purchase order requires
Purchase Order. Discounts of prompt
a series of performances by VENDOR, the
payment will be computed from the date
COUNTY prospectively reserves the right to
of receipt of goods or from date of
cancel the entire remainder of the Purchase
receipt of invoices, whichever is later.
Order if goods and /or services provided
Payment will be made upon receipt of a
early in the term of the Purchase Order are
proper invoice and in compliance with
non - conforming or otherwise rejected by the
Chapter 218, Fla. Stats., otherwise
COUNTY.
known as the "Local Government
4.
Shipping and Invoices
Prompt Payment Act," and, pursuant to
a) All goods are FOB destination and must
the Board of County Commissioners
be suitably packed and prepared to
Purchasing Policy.
secure the lowest transportation rates
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12/11/2012 Item 16.E.1.
5. Time Is Of the Essence
and transportation shall conform to all
Time for delivery of goods or performance of
applicable laws, including but not limited to
services under this Purchase Order is of the
the Occupational Health and Safety Act, the
essence. Failure of VENDOR to meet
Federal Transportation Act and the Fair
delivery schedules or deliver within a
Labor Standards Act, as well as any law or
reasonable time, as interpreted by the
regulation noted on the face of the Purchase
COUNTY in its sole judgment, shall entitle
Order.
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to
9. Advertising
reimburse the COUNTY for any expenses
No VENDOR providing goods and services
incurred in enforcing its rights. VENDOR
to the COUNTY shall advertise the fact that
further agrees that undiscovered delivery of
it has contracted with the COUNTY for
nonconforming goods and /or services is not
goods and /or services, or appropriate or
a waiver of the COUNTY'S right to insist
make use of the COUNTY'S name or other
upon further compliance with all
identifying marks or property without the
specifications.
prior written consent of the COUNTY'S
Purchasing Department.
6. Changes
The COUNTY may at any time and by
written notice make changes to drawings
10. Indemnification
and specifications, shipping instructions,
VENDOR shall indemnify and hold harmless
quantities and delivery schedules within the
the COUNTY from any and all claims,
general scope of this Purchase Order.
including claims of negligence, costs and
Should any such change increase or
expenses, including but not limited to
decrease the cost of, or the time required for
attorneys' fees, arising from, caused by or
performance of the Purchase Order, an
related to the injury or death of any person
equitable adjustment in the price and /or
(including but not limited to employees and
delivery schedule will be negotiated by the
agents of VENDOR in the performance of
COUNTY and VENDOR. Notwithstanding
their duties or otherwise), or damage to
the foregoing, VENDOR has an affirmative
property (including property of the COUNTY
obligation to give notice if the changes will
or other persons), which arise out of or are
decrease costs. Any claims for adjustment
incident to the goods and /or services to be
by VENDOR must be made within thirty (30)
provided hereunder.
days from the date the change is ordered or
within such additional period of time as may
11. Warranty of Non - Infringement
be agreed upon by the parties.
VENDOR represents and warrants that all
goods sold or services performed under this
7. Warranties
Purchase Order are: a) in compliance with
VENDOR expressly warrants that the goods
applicable laws; b) do not infringe any
and /or services covered by this Purchase
patent, trademark, copyright or trade secret;
Order will conform to the specifications,
and c) do not constitute unfair competition.
drawings, samples or other descriptions
furnished or specified by the COUNTY, and
VENDOR shall indemnify and hold harmless
will be of satisfactory material and quality
the COUNTY from and against any and all
production, free from defects and sufficient
claims, including claims of negligence, costs
for the purpose intended. Goods shall be
and expense, including but not limited to
delivered free from any security interest or
attorneys' fees, which arise from any claim,
other lien, encumbrance or claim of any third
suit or proceeding alleging that the
party. These warranties shall survive
COUNTY'S use of the goods and /or
inspection, acceptance, passage of title and
services provided under this Purchase Order
payment by the COUNTY.
are inconsistent with VENDOR'S
representations and warranties in section 11
8. Statutory Conformity
(a).
Goods and services provided pursuant to
this Purchase Order, and their production
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12/11/2012 Item 16.E.1.
n If any claim which arises from VENDOR'S
beyond their control, including, but without
breach of section 11 (a) has occurred, or is
limitation to war, strikes, civil disturbances
likely to occur, VENDOR may, at the
and acts of nature. When VENDOR has
COUNTY'S option, procure for the COUNTY
knowledge of any actual or potential force
the right to continue using the goods or
majeure or other conditions which will delay
services, or replace or modify the goods or
or threatens to delay timely performance of
services so that they become non - infringing,
this Purchase Order, VENDOR shall
(without any material degradation in
immediately give notice thereof, including all
performance, quality, functionality or
relevant information with respects to what
additional cost to the COUNTY).
steps VENDOR is taking to complete
delivery of the goods and /or services to the
12. Insurance Requirements
COUNTY.
The VENDOR, at its sole expense, shall
provide commercial insurance of such type
15. Assignment
and with such terms and limits as may be
VENDOR may not assign this Purchase
reasonably associated with the Purchase
Order, nor any money due or to become due
Order. Providing and maintaining adequate
without the prior written consent of the
insurance coverage is a material obligation
COUNTY. Any assignment made without
of the VENDOR. All insurance policies shall
such consent shall be deemed void.
be executed through insurers authorized or
eligible to write policies in the State of
16. Taxes
Florida.
Goods and services procured subject to this
Purchase Order are exempt from Florida
13. Compliance with Laws
sales and use tax on real property, transient
In fulfilling the terms of this Purchase Order,
rental property rented, tangible personal
VENDOR agrees that it will comply with all
purchased or rented, or services purchased
federal, state, and local laws, rules, codes,
(Florida Statutes, Chapter 212), and from
n and ordinances that are applicable to the
federal excise tax.
conduct of its business. By way of non -
exhaustive example, this shall include the
17. Annual Appropriations
American with Disabilities Act and all
The COUNTY'S performance and obligation
prohibitions against discrimination on the
to pay under this Purchase Order shall be
basis of race, religion, sex creed, national
contingent upon an annual appropriation of
origin, handicap, marital status, or veterans'
funds.
status. Further, VENDOR acknowledges
and without exception or stipulation shall be
18. Termination
fully responsible for complying with the
This Purchase Order may be terminated at
provisions of the Immigration Reform and
any time by the COUNTY upon 30 days
Control Act of 1986 as located at 8 U.S.C.
prior written notice to the VENDOR. This
1324, et seq. and regulations relating
Purchase Order may be terminated
thereto, as either may be amended. Failure
immediately by the COUNTY for breach by
by the awarded firm(s) to comply with the
VENDOR of the terms and conditions of this
laws referenced herein shall constitute a
Purchase Order, provided that COUNTY has
breach of the award agreement and the
provided VENDOR with notice of such
County shall have the discretion to
breach and VENDOR has failed to cure
unilaterally terminate said agreement
within 10 days of receipt of such notice.
immediately. Any breach of this provision
may be regarded by the COUNTY as a
19. General
material and substantial breach of the
a) This Purchase Order shall be governed
contract arising from this Purchase Order.
by the laws of the State of Florida. The
venue for any action brought to
14. Force Majeure
specifically enforce any of the terms and
Neither the COUNTY nor VENDOR shall be
conditions of this Purchase Order shall
responsible for any delay or failure in
be the Twentieth Judicial Circuit in and
performance resulting from any cause
for Collier County, Florida
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Packet Page -3738-
b)
C)
EE
12111/2012 Item 16.E.1.
Failure of the COUNTY to act
associated with this Purchase Order in ^
immediately in response to a breach of
accordance with Florida Statute Chapter
this Purchase Order by VENDOR shall
112.061, Per Diem and Travel
not constitute a waiver of breach.
Expenses for Public Officers, employees
Waiver of the COUNTY by any default
and authorized persons.
by VENDOR hereunder shall not be
e) In the event of any conflict between or
deemed a waiver of any subsequent
among the terms of any Contract
default by VENDOR.
Documents related to this Purchase
All notices under this Purchase Order
Order, the terms of the Contract
shall be sent to the respective
Documents shall take precedence over
addresses on the face page by certified
the terms of the Purchase Order. To the
mail, return receipt requested, by
extent any terms and /or conditions of
overnight courier service, or by personal
this Purchase Order duplicate or overlap
delivery and will be deemed effective
the Terms and Conditions of the
upon receipt. Postage, delivery and
Contract Documents, the provisions of
other charges shall be paid by the
the Terms and /or Conditions that are
sender. A party may change its address
most favorable to the County and /or
for notice by written notice complying
provide the greatest protection to the
with the requirements of this section.
County shall govern.
The Vendor agrees to reimbursement of
any travel expenses that may be
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12/11/2012 Item 16.E.1.
Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
/� "Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth
in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Vendor has any self- insured retentions or deductibles under
any of the below listed minimum required coverage, Vendor must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide
satisfactory evidence of financial responsibility for such obligations. All self- insured retentions or
deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Vendor and /or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non - renewal on the part of the insurance carrier or the Vendor. The Vendor shall also
notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices of
expiration, cancellation, non - renewal or material change in coverage or limits received by Vendor
from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor
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12/11/2012 Item 16.E.1.
hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the
County for such costs within thirty (30) days after demand, the County has the right to offset these
costs from any amount due Vendor under this Agreement or any other agreement between the
County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it
be responsible for the coverage(s) purchased or the insurance company or companies used. The
decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a
waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of
the Vendor to provide the County with such renewal certificate(s) shall be considered justification for
the County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
3. Additional Items and/or Services
During the contract term, Collier County reserves the right to add related items and /or services upon
negotiation of a satisfactory price by the Project Manager and Vendor.
5. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for 75% or more of the solicitation amount for said work.
County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Vendor's facilities /project site
during and after each work assignment the Vendor is performing.
Additional Terms and Conditions of Contract
Collier County has developed standard contracts /agreements, approved by the Board of County
Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this
contract is available upon request. The County will not be obligated to sign any contracts,
maintenance and /or service agreements or other documents provided by the Vendor.
RFP12 -5812
"Fire Sprinkler Testing & Installation"
26
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12/11/2012 Item 16.E.1.
6. Payment Method
n Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Collier County, in its sole discretion, will determine the method of payment for goods and /or services
as part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported
by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the
Rules for VISA Merchants and MasterCard Merchant Rules.
Collier County cautions vendors to consider both methods of payment when determining pricing as
no additional surcharges or fees will be considered (per Rules for VISA Merchants and MasterCard
n Merchant Rules). The County will entertain bids clearly stating pricing for standard payment methods.
An additional separate discounted price for traditional payments may be provided at the initial bid
submittal if it is clearly marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests shall be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices must be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and /or services furnished, delivered, and accepted, upon receipt
and approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off -set the amount owed to the County by applying the
amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
RFP12 -5812
"Fire Sprinkler Testing & Installation"
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12/11/2012 Item 16.E.1.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218, Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and /or reduce an appropriate amount of
any payment for work not performed or for unsatisfactory performance of Contractual requirements.
7. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and /or right -of -way for the purpose of inspection of any Vendor's work operations. This
provision is non - negotiable by any department and /or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
8. Licenses
The Vendor is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to
all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any
kind. Additionally, copies of the required licenses must be submitted with the proposal
response indicating that the entity proposing, as well as the team assigned to the County
account, is properly licensed to perform the activities or work included in the contract
documents. Failure on the part of any Vendor to submit the required documentation may be
grounds to deem Vendor non - responsive. A Vendor, with an office within Collier County is also
required to have an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license /registration will need to be renewed thereafter to remain "active" in Collier
County.
If you have questions regarding professional licenses contact the Contractor Licensing, Growth
Management Division at (239) 252 -2431, 252 -2432 or 252 -2909. Questions regarding required
occupational licenses, please contact the Tax Collector's Office at (239) 252 -2477.
9. Principals /Collusion
By submission of this Proposal the undersigned, as Vendor, does declare that the only person or
persons interested in this Proposal as principal or principals is /are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into;
RFP12 -5812
"Fire Sprinkler Testing & Installation"
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12/11/2012 Item 16.E.1.
that this Proposal is made without connection with any person, company or parties making a
Proposal, and that it is in all respects fair and in good faith without collusion or fraud.
10. Relation of County
It is the intent of the parties hereto that the Vendor shall be legally considered an independent
Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Vendor, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
11. Termination
Should the Vendor be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be
sole judge of non - performance.
12. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to
final Board approval, no firm or their agent shall contact any other employee of Collier County in
reference to this Proposal, with the exception of the Purchasing Director or his designee(s). Failure to
/'IN, abide by this provision may serve as grounds for disqualification for award of this contract to the firm.
13. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms submitting a response to this solicitation shall be required
to provide a certificate of authority from the Florida Department of State Divisions of Corporations in
accordance with the requirements of Florida Statute 607.1501 (www.sunbiz.org /search,htmi). A copy
of the document shall be submitted with the solicitation response and the document number shall be
identified. Firms who do not provide the certificate of authority at the time of response shall be
required to provide same within five (5) days upon notification of selection for award. If the firm
cannot provide the document within the referenced timeframe, the County reserves the right to award
to another firm.
14. Single Proposal
Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as
a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub -
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non - responsive and rejected from further consideration.
Packet Page -3744-
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"Fire Sprinkler Testing & Installation"
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12/11/2012 Item 16.E.1..
In addition, consultants that have participated and/or will participate in the development of
scope, background information or oversight functions on this project are precluded from
submitting a Proposal as either a prime or sub- consultant.
15. Protest Procedures
Any actual or prospective Vendor to a Request for Proposal, who is aggrieved with respect to the
former, shall file a written protest with the Purchasing Director rp for to the due date for acceptance of
proposals. All such protests must be filed with the Purchasing Director no later than 11:00 a.m.
Collier County time on the final published date for the acceptance of the Request for Proposals.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays
and Thursdays. Any actual or prospective respondent who desires to formally protest the
recommended contract award must file a notice of intent to protest with the Purchasing Director
within two (2) calendar days (excluding weekends and County holidays) of the date that the
recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the
"Protest Policy" is available at the office of the Purchasing Director.
16. Public Entity Crime
A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity
for the construction or repair of a public building or public work; may not submit bids, proposals, or
replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not
transact business with any public entity in excess of the threshold amount provided in s. 287.017 for
CATEGORY TWO for a period of 36 months following the date of being placed on the convicted
vendor list.
17. Security and Background Checks
If required, Vendor / Contractor / Proposer shall be responsible for the costs of providing background
checks by the Collier County Facilities Management Department, and drug testing for all employees
that shall provide services to the County under this Agreement. This may include, but not be limited
to, checking federal, state and local law enforcement records, including a state and FBI fingerprint
check, credit reports, education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them available to the
County for at least four (4) years.
18. Conflict of Interest
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review
and does not in and of itself disqualify a firm from consideration. These disclosures are intended to
identify and or preclude conflict of interest situations during contract selection and execution.
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"Fire Sprinkler Testing & Installation"
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12/11/2012 Item 16.E.1.
19. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by
the individual, firm, and /or any employee of the firm from contact with County staff for a specified
period of time; b. Prohibition by the individual and /or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and /or quotes; and, c.
immediate termination of any contract held by the individual and /or firm for cause.
20. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E- Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet -
based means of verifying employment eligibility of workers in the United States; it is not a substitute
for any other employment eligibility verification requirements. The program will be used for Collier
County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional
services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Vendors / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the vendor's /bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of
the fully executed E- Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E- Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder/Vendor does not comply with providing both the acceptable E- Verify evidence and the
executed affidavit the bidder's / vendor's proposal may be deemed non - responsive.
Additionally, vendors shall require all subcontracted vendors to use the E- Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E- Verify) program
visit the following website: httr): / /www.dhs.gov /E- Verify. It shall be the vendor's responsibility to
familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and
with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the
laws referenced herein or the provisions of this affidavit shall constitute a breach of the award
agreement and the County shall have the discretion to unilaterally terminate said agreement
immediately.
RFP12 -5812
"Fire Sprinkler Testing & Installation"
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12/11/2012 Item 16.E.1.
21. Collier County Local Preference Policy
Collier County provides an incentive to local business to enhance the opportunities of local ^
businesses in the award of County contracts. In the evaluation of proposals, the County rewards
Vendors for being a local business by granting a ten (10) points incentive in the evaluation criterion
points.
A "local business" is defined as a business that has a valid occupational license issued by either
Collier or Lee County for a minimum of one (1) year prior to a Collier County bid or proposal
submission that authorizes the business to provide the commodities or services to be purchased, and
a physical business address located within the limits of Collier or Lee Counties from which the vendor
operates or performs business. Post Office Boxes are not verifiable and shall not be used for the
purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be
considered a "local business" unless it contributes to the economic development and well -being of
either Collier or Lee County in a verifiable and measurable way. This may include, but not be limited
to, the retention and expansion of employment opportunities, the support and increase to either
Collier or Lee County's tax base, and residency of employees and principals of the business within
Collier or Lee County. Vendors shall affirm in writing their compliance with the foregoing at the time of
submitting their bid or proposal to be eligible for consideration as a "local business" under this
section.
The vendor must complete and submit with their proposal response the Affidavit for Claiming Status
as a Local Business which is included as part of this solicitation.
Failure on the part of a vendor to submit this Affidavit with their proposal response will
preclude said Vendor from being considered for local preference under this solicitation.
A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to ^
the County will lose the privilege to claim Local Preference status for a period of up to one year.
RFP12 -5812
"Fire Sprinkler Testing & Installation"
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12/11/2012 Item 16.E.1.
C :6 ter C :art
AdmWaM services Dmsbn
Purchasing
Attachment 1: Vendor's Non - Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective
Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please
indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on
the cover page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami
Trail E, Naples, FL 34112.
We are not responding to Solicitation RFP12 -5812 — "Fire Sprinkler Alarm Testing & Installation" for
the following reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications /scope of work.
❑ Specifications /scope of work not clearly understood or applicable (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name:
n
Packet Page -3748-
Date
RFP12 -5812
"Fire Sprinkler Testing & Installation"
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12/11/2012 Item 16.E.1.
>rr minty
Adrr'N&aWe Service Wision
Purchasing
Attachment 2: Vendor Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces
indicated and return with your Proposal. Vendor should check off each of the following items as the
necessary action is completed:
❑ The Proposal has been signed.
❑ All applicable forms have been signed and included, along with licenses to complete the
requirements of the project.
❑ Any addenda have been signed and included.
❑ The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn:Jack Curran, Procurement Strategist
❑ The mailing envelope must be sealed and marked with Solicitation RDP12 -5812 — "Fire
Sprinkler Alarm Testing & Installation" and January 20, 2012 @ 3:OOPM.
❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
ALL COURIER - DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET.
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
RFP12 -5812
"Fire Sprinkler Testing & Installation"
34
Packet Page -3749-
12/11/2012 Item 16.E.1.
c qtr minty
AdImstallive Servioes Io
Purchasing
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and /or agents) certifies, and hereby discioses, that,
to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed
work; and bear on whether the firm (employees, officers and /or agents) has a possible conflict have been
fully disclosed.
Additionally, the firm (employees, officers and /or agents) agrees to immediately notify in writing the
Purchasing /General Services Director, or designee, if any actual or potential conflict of interest arises
during the contract and /or project duration.
Firm:
Signature and Date:
Print Name
Title of Signatory
State of
County of
SUBSCRIBED AND SWORN to before me this
20 ,
by
identification
Notary Public
My Commission Expires
day of
, who is personally known to me to be the
for the Firm, OR who produced the following
Packet Page -3750-
RFP12 -5812
"Fire Sprinkler Testing & Installation"
35
12/11/2012 Item 16.E.1
Coter County
AdirriNstabeSeMoesDMsbn
Purchasing
Attachment 4: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: Solicitation: RFP12 -5812 — "Fire Sprinkler Alarm Testing & Installation"
Dear Commissioners:
The undersigned, as Vendor declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or
fraud.
The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of
all requirements to which the proposal pertains. The Vendor states that the proposal is based upon the
proposal documents listed by Solicitation: RFP12 -5812 — "Fire Sprinkler Alarm Testing &
Installation"
(Proposal Continued on Next Page)
RFP12 -5812
"Fire Sprinkler Testing & Installation"
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12/11/2012 Item 16.E.1.
RFP 12 -5812
"Fire Sprinkler Testing & Installation"
37
Packet Page -3752-
PROPOSAL CONTINUED
IN WITNESS WHEREOF, WE
have hereunto subscribed our names on this day of , 20
in the County of
in the State of
Firm's Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document Number:
Federal Tax Identification
Number
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
Additional Contact Information
Send payments to:
(required if different from above)
Company name used as payee
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
FAX:
Email
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State, ZIP
Telephone:
Email
RFP 12 -5812
"Fire Sprinkler Testing & Installation"
37
Packet Page -3752-
12/11/2012 Item 16.E.1.
co ter county
A S
Purchasing
Attachment 5: Affidavit for Claiming Status as a Local Business
Solicitation: RFP12 -5812 — "Fire Sprinkler Alarm Testing & Installation"
(Check Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County
Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy;
A "local business" is defined as a business that has a valid occupational license issued by either Collier or Lee
County for a minimum of one (1) year prior to a Collier County bid or proposal submission that authorizes the
business to provide the commodities or services to be purchased, and a physical business address located within
the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office Boxes are
not verifiable and shall not be used for the purpose of establishing said physical address. In addition to the
foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development
and well -being of either Collier or Lee County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, the support and increase to either Collier or
Lee County's tax base, and residency of employees and principals of the business within Collier or Lee County.
Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to
be eligible for consideration as a "local business" under this section.
Vendor must complete the following information:
Year Business Established in ❑Collier County or ❑ Lee County:
Number of Employees (Including Owner(s) or Corporate Officers):
Number of Employees Living in ❑ Collier County or ❑ Lee (Including Owner(s) or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information given in
this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name:
Collier or Lee County Address:
Signature:
Date:
Title:
STATE OF FLORIDA ❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of
,20
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
Packet Page -3753-
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12/11/2012 Item 16.E.1.
C&COU11ty
�. A&Nnsbave Semms Dv*=
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Attachment 6: Immigration Affidavit Certification
Solicitation: RFP12 -5812 — "Fire Sprinkler Alarm Testing & Installation"
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are
required to enroll in the E- Verify program, and provide acceptable evidence of their enrollment, at the
time of the submission of the vendor's /bidder's proposal. Acceptable evidence consists of a copy of the
properly completed E- Verify Company Profile page or a copy of the fully executed E- Verify Memorandum
of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment
in the E- Verify program, may deem the Vendor / Bidder's proposal as non - responsive
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act ( "INA ").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA
shall be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of
Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System
(E- Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration
at the time of submission of the Vendor's / Bidder's proposal.
Company Name
Print Name
Signature
State of
County of
Title
Date
The foregoing instrument was signed and acknowledged before me this day of
20_, by
who has produced
(Print or Type Name)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number /Expiration
(Type of Identification and Number)
as identification.
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy
of this affidavit to interrogatories hereinafter made.
RFP12 -5812
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12/11/2012 Item 16.E.1.
Attachment 7: Vendor Substitute W — 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address
State
Telephone
City
Zip
FAX Email
Order Information
_Corporation
Remit / Payment Information
Address
_ Limited Liability Company
Address
City State Zip
501 (c) 3)
City State ,
FAX
D = Disre arded Entity, C = Corporation, P = Partnership)
FAX
Email
Email
2. Company Status (check only one)
Zip
_Individual / Sole Proprietor
_Corporation
_Partnership
_Tax Exempt (Federal income tax - exempt entity
_ Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c) 3)
Enter the tax classification
D = Disre arded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN)
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, 1 certify that the information shown on this form is correct to my knowledge.
Signature Date
title Phone Number
Packet Page -3755-
12/11/2012 Item 16.E.1.
Packet Page -3756-
COT Ner Ca�y
AdrnirfistaWe SenAces Dvision
Purchasing
Attachment 8: Insurance and Bonding Requirements
Insurance / Bond Type j
Required Limits
1. ® Worker's
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation
Statutory Limits and Requirements
2. ® Employer's Liability
$500.000 single limit per occurrence
3. ® Commercial General
Bodily Injury and Property Damage
Liability (Occurrence Form)
patterned after the current
$1,000.000 single limit per occurrence
ISO form
4. ® Indemnification
To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor /Consultant or anyone
employed or utilized by the ContractorNendor /Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ® Automobile Liability
$ 500,000 Each Occurrence; Bodily Injury & Property Damage,
Owned /Non- owned /Hired; Automobile Included
5. ❑ Other insurance as
❑ Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than -
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ Per Occurrence
• $ 500,000 each claim and in the aggregate
• $1,000,000 each claim and in the aggregate
• $2,000,000 each claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
Packet Page -3756-
12111/2012 Item 16.E.1.
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A -" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be required
within five (5) days of the award of this solicitation.
Name of Firm
Vendor Signature
Print Name
Insurance Agency
Agent Name
Packet Page -3757-
Date
Telephone Number
EM
Attachment 9: Reference Questionnaire
(Solicitation: RFP12 -5812 — "Fire Sprinkler Alarm Testing & Installation"
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
of Individuals Requesting Reference Information)
Name: Company:
(Evaluator completing reference questionnaire)
Email:
""N
12/11/2012 Item 16.E.1.
(Evaluator's Company completing reference)
Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used
in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as
a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the
best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the
firm /individual again) and 1 representing that you were very unsatisfied (and would never hire the firm /indivdival again).
If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will
be scored "0."
Project Description:
e*�1
Project Budget:
Change Orders - Dollars Added :
Completion Date:
Project Number of Days:
Change Orders - Days Added:
Item
Citeria
Score
1
Ability to manage the project costs (minimize change orders to scope).
2
Ability to maintain project schedule (complete on -time or early).
3
Quality of work.
4
Quality of consultative advice provided on the project.
5
Professionalism and ability to manage personnel.
6
Close out project process (final product turnover; invoices; manuals or going
forward documentation, etc.)
7
Ability to verbally communicate and document information clearly and succinctly.
8
Abiltity to manage risks and unexpected project circumstances.
9
Ability to follow County policies, procedures, rules, regulations, etc.
10
Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to:
Packet Page -3758-
By
12/11/2012 Item 16.E.1.
Packet Page -3759-
12/11/2012 Item 16.E.1.
A G R E E M E N T 12-5812
for
Fire Alarm % Sprinkler /Suppression/ExtinLruisher Testing, Inspection Repair, Certification
Maintenance & Installation
THIS AGREEMENT, made and entered into on this day of 2012, by and
between Cintas Corporation No. 2 d/ b/a Cintas Fire Protection, authorized to do business in
the State of Florida, whose business address is 12771 Westlinks Drive; Suite 1, Fort Mvers, FL
33913, (the "Contractor ") and Collier County, a political subdivision of the State of Florida,
(the "County "):
WITNESSETH:
1. COMMENCEMENT. The contract shall be for a one (1) year period, commencing on
Board approval date, and terminating one year from that date
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for
three (3) additional one (1) year periods. The County shall give the Contractor written
notice of the County's intention to extend the Agreement term not less than ten (10)
days prior to the end of the Agreement term then in effect.
2. STATEMENT OF WORK. The Contractor shall provide :Fire Alarm/ Sprinkler/
Suppression/ Extinguisher Testing, Inspection, Repair, Certification, Maintenance and
Installation in accordance with the terms and conditions of RFP #12 -5812 and the
Contractors proposal referred to herein and made an. integral part of this agreement.
This Agreement contains the entire understanding between the parties and any
modifications to this Agreement shall be mutually agreed upon in writing by the
Contractor and the County Project or Contract Manager or his designee, in compliance
with the County Purchasing Policy and Administrative Procedures in effect at the time
such services are authorized.
3. COMPENSATION. The County shall pay the Contractor for the performance of t1-ds
Agreement in accordance with Schedule A, Scope of Services, and Exhibits 1 through 8
as listed below, and attached herein:
Pa_e i of 10
Packet Page -3760-
12/11/2012 Item 16.E.1.
Exhibit 1- Alarms
Exhibit 2 - Backflow
Exhibit 3 - Clean Agent Suppression
Exhibit 4 - Fleet Vehicles
Exhibit 5 - Portables
Exhibit 6 - Kitchen Suppression
Exhibit 7 - Monitoring Fire Panels
Exhibit 8 - Sprinklers
Any County agency may purchase products and services under this contract, provided
sufficient funds are included in their budget(s). Payment will be made upon receipt of a
proper invoice and upon approval by the Project Manager or his designee, and in
compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government
Prompt Payment Act ".
3.1 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of contract. Any untimely submission of invoices beyond
the specified deadline period is subject to non - payment under the legal doctrine of
"laches" as untimely submitted. Time shall be deemed of the essence with respect to
the timely submission of invoices under this agreement.
4. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work.
5. NOTICES. All notices from the County to the Contractor shall be deemed duly served
if mailed or faxed to the Contractor at the following Address:
Cintas Corporation No. 2 d /b /a Cintas Fire Protection
12771 Westlink Drive, Suite 1 &2
Fort Myers, FL 33913
Tel: 239 - 693 -8722
Fax: 239 - 693 -8792
All Notices from the Contractor to the County shall be deemed duly served if mailed or
faxed to the County to:
Collier County Government Center
Purchasing Department
3327 Tamiami Trail, East
Naples, Florida 34112
Attention: Interim Purchasing & General Services Director
Telephone: 239 - 252 -8975
Page 2 of 10
Packet Page -3761-
n
12/11/2012 Item 16.E.1.
Facsimile: 239 -252 -6480
The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
6. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Contractor or to constitute the Contractor as
an agent of the County.
7. PERMITS: LICENSES: TAXES. In compliance with Section 21.8.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. Payment
for all such permits issued by the County shall be processed internally by the County.
All non - County permits necessary for the prosecution of the Work shall be procured
and paid for by the Contractor. The Contractor shall also be solely responsible for
payment of any and all taxes levied on the Contractor. In addition, the Contractor shall
comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter. adopted. The Contractor agrees to comply
with all laws governing the responsibility of an employer with respect to persons
employed by the Contractor.
8, NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to
n use in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
effect or hereafter enacted or adopted. In the event of such violation by the Contractor
or if the County or its authorized representative shall deem any conduct on the part of
the Contractor to be objectionable or improper, the County shall have the right to
suspend the contract of the Contractor. Should the Contractor fail to correct any such
violation, conduct, or practice to the satisfaction of the County witl-un twenty -four (24)
hours after receiving notice of such violation, conduct, or practice, such suspension to
continue until the violation is cured. The Contractor further agrees not to commence
operation during the suspension period until the violation has been corrected to the
satisfaction of the County.
9. TERMINATION. Should the Contractor be found to have failed to perform his services
in a manner satisfactory to the County as per this Agreement, the County may terminate
said agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of
non - performance.
In the event that the County terminates this Agreement, Contractor's recovery against
the Counts- shall be limited to that portion of the Contract Amount earned through the
i-. date of termination. The Contractor shall not be entitled to any other or further recovery
against the County, including, but not limited to, any damages or any anticipated profit
on portions of the services not performed.
Pale 3 of 10
Packet Page -3762-
12/11/2012 Item 16.E.1.
10. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as
to race, sex, color, creed or national origin.
11. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage
Liability. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $500,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and
Employee Non- Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $500,000 for
each accident.
Special Requirements: Collier County Government shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive General Liability
Policy.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor/ Consultant during the duration of this Agreement. The
Contractor shall provide County with certificates of insurance meeting the required
insurance provisions. Renewal certificates shall be sent to the County ten (10) days prior
to any expiration date. Coverage afforded under the policies will not be canceled or
allowed to expire until the greater of: ten (10) days prior written notice, or in accordance
with policy provisions. Contractor/ Consultant shall also notify County, in a like
manner, within twenty -four (24) hours after receipt, of any notices of expiration,
cancellation, non - renewal or material change in coverage or limits received by
Consultant from its insurer, and nothing contained herein shall relieve
Contractor/ Consultant of this requirement to provide notice.
Contractor/ Consultant shall ensure that all subcontractors/ Consultants comply with
the same insurance requirements that he is required to meet.
12. INDEMNIFICATION. To the maximum extent permitted by Florida law, the
Contractor shall indemnify and hold harmless Collier County, its officers and ^
employees from any and all liabilities, damages, losses and costs, including, but not
limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any
Paue 4 of 10
Packet Page -3763-
12/11/2012 Item 16.E.1.
claimed breach of this Agreement by Contractor, any statutory or regulatory violations,
or from personal injury, ) V, property damage, direct or consequential damages, or
economic loss, to the extent caused by the negligence, recklessness, or intentionally
wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in
the performance of this Agreement. This indemnification obligation shall not be
construed to negate, abridge or reduce any other rights or remedies which otherwise
may be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
12.1 The duty to defend under this Article 12 is independent and separate from the
duty to indemnify, and the duty to defend exists regardless of any ultimate Iiability of
the Contractor, County and any indemnified party. The duty to defend arises
immediately upon presentation of a claim by any party and written notice of such
claim being provided to Contractor. Contractor's obligation to indemnify and defend
under this Article 12 will survive the expiration or earlier termination of this
Agreement until it is determined by final judgment that an action against the County or
an inderru-tified party for the matter indemnified hereunder is fully and finally barred
by the applicable statute of limitations.
13. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Facilities Management Department.
14. CONFLICT OF INTEREST: Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner
with the performance of services required hereunder. Contractor further represents that
no persons having any such interest shall be employed to perform those services.
15. COMPONENT PARTS OF THIS CONTRACT: This Contract consists of the following
component parts, all of which are as fully a part of the contract as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate, RFP #12- 5812 - Scope of Services
and Addenda, and Exhibits 1 through 8.
16. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this agreement is subject to appropriation by the Board of County
Commissioners.
1.7. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part
III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -05, and County
Administrative Procedure 5311. Violation of this provision may result in one or more of
the following consequences: a. Prohibition by the individual, firm, and /or any
employee of the firm from contact with County staff for a specified period of time; b.
Prohibition by the individual and /or firm from doing business with the County for a
Page > of 10
Packet Page -3764-
12/11/2012 Item 16.E.1.
specified period of time, including but not limited to: submitting bids, RFP, and /or
quotes; and, c. immediate termination of any contract held by the individual and/or
firm for cause.
18. IMMIGRATION LAW COMPLIANCE. By executing and entering into this agreement,
the Contractor is formally acknowledging without exception or stipulation that it is fully
responsible for complying with the provisions of the Immigration Reform and Control
Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either
may be amended. Failure by the Contractor to comply with the laws referenced herein
shall constitute a breach of this agreement and the County shall have the discretion to
unilaterally terminate this agreement immediately.
19. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the prising, terms and
conditions of this solicitation or resultant contract to other governmental entities at the
discretion of the successful proposer.
20. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
21. ADDITIONAL ITEMS /SERVICES. Additional items and /or services may be added to
this contract in compliance with the Purchasing Policy. ^
22. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good
faith. effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision - making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of Contractor with full decision- making authority
and by County's staff person who would make the presentation of any settlement
reached at mediation to County's board for approval. Should either party fail to submit
to mediation as required hereunder, the other party may obtain a court order requiring
mediation under section 44.102, Fla. Stat.
23, VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
24. CONTRACT STAFFING: The Contractor's personnel and management to be utilized
for this project shall be knowledgeable in their areas of expertise. The County reserves
Pacre 6 of 10
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12/11/2012 Item 16.E.1.
the right to perform investigations as may be deemed necessary= to ensure that
competent persons will be utilized in the performance of the contract. The Contractor
shall assign as many people as necessary to complete the required services on a timely
basis, and each person assigned shall be available for an amount of time adequate to
meet the required service delivery dates.
25. ORDER OF PRECEDENCE: In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the Request for Proposal and /or the
Contractor's Proposal, the Contract Documents shall take precedence. In the event of any
conflict between the terms of the RFP and the Contractor's Proposal, the language in the
RFP would take precedence.
26. ASSIGNMENT: Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer
this Agreement, or any part herein, without the County's consent, shall be void. If
Contractor does, with approval, assign this Agreement or any part thereof, it shall require
that its assignee be bound to it and to assume toward Contractor all of the obligations and
responsibilities that Contractor has assumed toward the County.
Remainder of page intentionally Ieft blank.
Page 7 of ( 0
Packet Page -3766-
12/11/2012 Item 16.E.1.
IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first
above written.
BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
Dwight E. Brock, Clerk of Courts
By: By:
Dated: Fred W. Coyle, Chairman
(SEAL)
Cintas Corporation No. 2
d /b /a Cintas Fire Protection
Contractor
By:
First Witness Signature
TType /print witness nameT
Second Witness Typed signature and title
TType/ print witness nameT
Approved as to form and
legal sufficiency:
Assistant County Attorney
Print Name
Page 8 of 10
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n
12/11/2012 item 16.E.1.
12 -5812 Fire Alarm /Sprinkler /Suppression /Extinguisher Testing, Inspection, Repair,
Certification, Maintenance and Installation
Schedule A
Scope of Services
These services shall be performed in concert with the manufacturer's recommendations and
in accordance with NFPA National Fire Alarm Code and NFPA Water -Based Fire Protection
Svstems, Current Edition. NFPA codes shall be considered an integral part of this contract
and shall serve as the basis for the Scope of Work.
Extinguishers:
All Maintenance, testing, certification, repair, purchase, and replacement of extinguishers.
Parts and Equipment:
The Contractor shall be required to purchase parts, at the County's request, required for any
additional and /or spare parts for any existing and future fire systems.
Repair Service
All repairs under one thousand five hundred dollars ($1,500.00) found during inspection
shall be completed same -day if parts are immediately available. If parts are not immediately
available, parts shall be ordered and require overnight delivery, and repair work shall be
done immediately after delivery of parts. The Contractor shall provide written "not to
exceed" estimates on all repair projects over one thousand five hundred dollars ($1,500.00),
including a schedule for completion of the repair. Upon written acceptance of the estimate by
the County, the Contractor shall order any parts that are not stocked, and schedule work for
within 48 hours of part delivery. If any repair is deemed an emergency, then all parts must be
shipped overnight and repairs are to start immediate upon the part arriving.
This estimate shall include the estimated number of hours, hourly rate, number and types of
employees required, estimated material cost and number of calendar days required for
project completion. Contractor shall respond to requests for estimates for non- emergency
work within two (2) days and provide written estimates within five (5) days. It shall be the
Contractor's responsibility to ensure they have all information to prepare accurate estimates.
The County reserves the right to bid any job.
All work performed shall be guaranteed for a minimum of one (1) year from completion date.
The Contractor shall maintain a satisfactory inventory of common repair and replacement
parts used for repairs for a period of seven (7) years or until Contract is revised or system is
replaced, whichever comes .first.
Pace 9 of 10
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12/11 /2012 Item 16.E.1.
Emergency Work
The Contractor shall be required to do emergency repairs at times other than normal working
hours. The Contractor shall be in a position to be available on a twenty -four (24) hour basis,
365 days per year for such emergency work. The Contractor shall provide the County with
an on -call telephone number for emergency service. The Contractor shall have available an
adequate staff of approved technicians to provide service taking into account vacation and
other leaves. The Contractor shall respond on -site within one (1) hour for all emergency
repairs in Naples and Marco Island area, and shall respond within ninety (90) minutes for
the Immokalee and Everglades City area. Collier County will determine what constitutes
an emergency.
Installation/New Work
The Contractor shall provide written "not to exceed" estimates on all installation projects over
one thousand five hundred dollars ($1,500.00). This estimate shall include the estimated
number of hours, hourly rate, number and types of employees required, estimated material
cost and number of calendar days required for project completion. Contractor shall respond
to requests for estimates for non - emergency work within two (2) days and provide written
estimates within five (5) days. It shall be the Contractor's responsibility to ensure they have
all information to prepare accurate estimates. The County reserves the right to bid any job.
'New Work" is defined as any new installation, service request, and /or new equipment
needed to address any concern with the fire system. This includes the installation of any
updated or new technologies. Integration into third party software and systems may be
required.
Equipment Locations
Note: Collier County reserves the right to add or delete from Exhibits 1 through 8 during
contract period. The inspection /maintenance /testing price for each additional location shall
be mutually negotiated between the County and the Contractor at the time of the addition of
said location. A full listing of equipment for each facility is available from the Facilities
Manager or Master Fire Technician upon written request.
After hours/ Weekend work
After hours and weekend work may be required, at the County's discretion, to avoid any
interruption to County business. After hours is defined as anytime outside of 8:00 AM to 5:00
PM Monday through Friday and will be paid at one and one half times the regular rate.
Page 10 of 10
Packet Page -3769-
�1
12/11/2012 Item 16.E.1.
Collier County Government Complex
_._.......... .__ ...... .__.__..._....__..._._� Exhibit 1 - ALARM
- -- _....._...
Annually--- ... - --
kBUILDINGC1/C2
DING B
DING D
BUILDING F
BUILDING G
BUILDING H
BUILDING J 2ND FLOOR
BUILDING K
BUILDING L
BUILDING W
CENTRAL LIBRARY
CLAM PASS RECREATION CENTER
COCAHATCHEE RIVER PARK
COCAHATCHEE RIVER PARK
DEVELOPMENT SERVICES
PARKING GARAGE
DOMESTIC ANIMAL
NEW EAST COMMUNITY CENTER
EAST NAPLES COMMUNITY CENTER
EAST NAPLES EMERGENCY SERVICES
3303 EAST TAMIAMI TRAIL
3291 EAST TAMIAMI TRAIL
3311 EAST TAMIAMI TRAIL
3299 EAST TAMIAMI TRAIL
3327 EAST TAMIAMI TRAIL
3339 EAST TAMIAMI TRAIL
3319 EAST TAMIAMI TRAIL
3323 EAST TAMIAMI TRAIL
3315 EAST TAMIAMI TRAIL
3335 EAST TAMIAMI TRAIL
650 CENTRAL AVENUE
475 SEAGATE DRIVE
13531 VANDERBILT BEACH
13531 VANDERBILT BEACH
12800 HOSESHOE DRIVE
12800 HORSESHOE DRIVE
17610 DAVIS BLVD.
13500 THOMASSON DRIVE
13500 THOMASSON DRIVE
111121 EAST TAMIAMI TRAIL
$114.00
$586.00
$384.00
$933.00
$356.00
$1,373.00
$5,821.00
$304.00
$1,778.00
$1,022.00
$455.00
$101.00
$80.00
$80.00
$709.00
$961.00
$389.00
1 $126.00
1 $177.00
$145.00
EMS HELIPORT, NAPLES AIRPORT
12375 TOWER DRIVE
$129.00
GOLDEN GATE COMMUNITY CENTER
14701 GOLDEN GATE PARKWAY
$335.00
GOLDEN GATE BMX/SKATE PARK
14701 GOLDEN GATE PARKWAY
$223.00
GOLDEN GATE EMERGENCY SERVICES 14741
GOLDEN GATE PARKWAY
$308.00
GOLDEN GATE ESTATES LIBRARY 11266
GOLDEN GATE BLVD
$60.00
GOLDEN GATE CITY LIBRARY 12432
LUCERNE ROAD
$214.00
GOLDEN GATE LIBRARY 14898
CORONADO PARKWAY
$243.00
IMMOKALEE COMMUNITY CENTER 1321
FIRST STREET NORTH
$195.00
IMMOKALEE EMERGENCY SERVICES
112 FIRST STREET SOUTH
$328.00
IMMOKALEE HEALTH CENTER
419 NORTH FIRST STREET
$388.00
IMMOKALEE JAIL
302 SARGEANT JOE JONES DRIVE
$1,399.00
IMMOKALEE JUSTICE CENTER
106 FIRST STREET SOUTH
$312.00
MARCO AIRPORT
2005 MAINSAIL DRIVE
$376.00
SUPERVISOR OF ELECTIONS
3300 SANTA BARBARA BLVD
$141.00
GOLDEN GATE AQUAIC CENTER
3300 SANTA BARBARA BLVD
$161.00
MEDICAL EXAMINER BUILDING 13838
DOMESTIC AVENUE
$270.00
MUSEUM
3301 EAST TAMIAMI TRAIL
$409.00
NN SO
776 VANDERBILT BEACH ROAD
$288.00
NORTH NAPLES LIBRARY
788 VANDERBILT BEACH ROAD
$238.00
VINEYARDS COMMUNITY CENTER
6231 ARBOR BLVD
$216.00
IMMOKALEE AQUATIC CENTER
505 ESCAMBIA SO
$185.00
VETEREANS PARKW
1900 IMMOKALEE ROAD
$186.00
MAX HASSE COMMUNITY PARK
3390 GOLDEN GATE BLVD
$284.00
GOLDEN GATE SO
4707 GOLDEN GATE PARKWAY
$158.00
GOLDEN GATE SERVICE CENTER
4715 GOLDEN GATE PARKWAY
$187.00
CID SHERIFF'S OFFICE
2373 HORSESHOE DRIVE
$430.00
HQ LIBRARY
ORANGE BLOSSOM
$467.00
SO MARCO ISLAND
990 SOUTH BARFIELD DRIVE
$160.00
MAX HASSE FIELD HOUSE 3390
GOLDEN GATE BLVD
$127.00
EAGLE LAKES COMMUNITY PARK 11565
EAST TAMIAMI TRAIL
$165.00
ROBERTS RANCH 1203
ROBERTS AVENUE
$183.00
GREENTREE TAX DRIVERS LICENSE 12376
IMK ROAD
$148.00
IMMOKALEE LIBRARY 1417
NORTH FIRST STREET
$467.00
EVERGLADES MUSEUM 1105
WEST BROADWAY
$266.00
GREY OAKS EMS 12798
AIRPORT ROAD
$347.00
EAGLE CREEK TAX COLLECTOR 112668
EAST TAMIAMI TRAIL
$107.00
NAPLES DEPOT/ MUSEUM 11051
5TH AVENUE SOUTH
$329.00
PARKING GARAGE #2 13355
EAST TAMIAMI TRAIL
$961.00
VANDERBILT GARAGE 1100
VANDERBILT BEACH ROAD
$264.00
NN SERVICES CENTER 12335
ORANGE BLOSSOM DRIVE
$348.00
Packet Page -3770-
12/11/2012 Item 16.E.1.
EMS # 75
4590 SANTA BARBARA BLVD
$163.00
NORTH COLLIER RECLAIMED WATER
10500 GOODLETTE ROAD
$228.00
SO SPECIAL OPERATIONS
250 PATRIOT WAY
$958.00
COLLIER AREA TRANSIT FRONT BLDG
8300 RADIO ROAD
$854.00
NCRP MAINTENANCE BLDG
115000 LIVINGSTON ROAD
$1,759.00
MARCO LIBRARY
201 SOUTH HEATHWOOD DRIVE
$677.00
SOUTH WATER PLANT
3851 CITY GATE DRIVE
$662.00
FLEET MAINTENANCE
2901 COUNTY BARN ROAD
$581.00
PUBLIC UTILITIES EAST
4420 MERCHANTILE AVENUE
$628.00
PUBLIC UTILITIES WEST
4370 MERCHANTILE AVENUE
$582.00
EAST NAPLES LIBRARY
8787 EAST TAMIAMI TRAIL
$265.00
SOUTH REGIONAL LIBRARY
8065 LELY CULTURAL BLVD
$270.00
EMERGENCY SERVICES CENTER
8075 LELY CULTURAL BLVD
$1,414.00
MARCO RECYCLE
990 CHALMERS DRIVE
$137.00
FREEDOM PARK
1515 GOLDEN GATE PARKWAY
$208.00
PUMP HOUSE #i4
557 WILSON BLVD
$78.00
PUMP HOUSE #25
1797 TABLOS ROAD
$78.00
PUMP HOUSE #11
WILSON BLVD
$78.00
PUMP HOUSE #6
691 WILSON BLVD
$78.00
PUMP HOUSE #18
911 SE 8TH STREET
$78.00
PUMP HOUSE #23
11497 TABLOS ROAD
$78.00
MARCO ISLAND MUSEUM
1180 SOUTH HEATHERWOOD DRIVE
$286.00
Total $38,036.00
Cost per hour per skilled worker for regular hour, Monday through Friday Sam -5pm —
Service Technician $70.00 /hr
*Journeyman $70.00 /hr
'Helper /Apprentice $50.00
`General Laborer $50.00 /hr
Percents a of mark -up over actual cost for parts/ materials: 10%
Packet Page -3771-
'INSP
INSP
N
INFH
Collier County n
ovement
Gr Complex
. . . . ....... 12/11/2012 Item 16.E.1.
Exhibit 2 - BACKFLOW
,_ -_. .......... ...... --- .......... ....... ... . ..........
Annually
�F INSPECTION, BACK FLOW ear, nn
PECTION, BACRFLOW RPZ
PECTION, FIRE HYDRANT
e*"ON I
Cost per hour per skilled worker for re_qular hour, Monday througt
... .......... ..... . . ...... ..
Service Technician $70.00/hr
.. ......... .
*Journeyman $70.00/hr
"Helper/Apprentice $50,00
*General LabDgre'r-$50.00/hr 1
Percentage of mark-up over actual -cost —for -P-ar-ts-il----materials: 10--%-'
Packet Page -3772-
M
12/11/2012 Item 16.E.1.
...... . ... . .. ... ....... . ....... Collier County Government Complex
........... . .... .. .. ... - Exhibit 3 _Clean Agent Suppression Inspections
Semi-Annual Inspections
Bldg Name
Address
Panel
Tanks
finer en Tanks
l Devices
Total
1UPS Room Building J
3301 East Tamiami Trail
1
1
6
$ 510.00
jAnnex 4th Floor Evidence Vault
3301 East Tamiami Trail
1
10
13
$ 1.080.00
'Medical Examiner
3838 Domestic Avenue
1
6
11
$ 740.00
[Public Utilities & Operations Server Room
4420 Mercantile Ave
1
1
9
$ 540.00
ITransportation Admin Server
2885 Horeshoe Dr S
1
1
12
$ 570.00
Community Development Services
2800 Horseshoe Drive North
1
2
9
$ 400.00
Sheriff Special Ops East
250 Patriot Way
1
1
9
$ 540.00
Sheriff Special Ops West
250 Patriot Way
9
$ 540.00
.Admin Building-Server Room
15000 Livingston Rd
1
9
$ 540.00
Exhibit Hall-Server Room
15000 Livingston Rd
1
1
9
$ 540,00
Immokalee Fuel Depot
402 Stockade Rd
1
3
7
$ 460.00
Annex 7th Floor IT Room
3301 East Tamiami Trail
1
2
14
$ 450.00
Radio Romm Penthouse Bldg L
3301 East Tamiami Trail
1
1
9
$ 540.00
Building C-1 Computer Room
3301 East Tamiami Trail
1
1 *`"`
16
$ 810.00
EOC EMS IT Room
8075 Lei y Cultural Parkway
1
1
9
$ 540.00
1 EOC 911 Center Computer Room
8075 Lely Cultural Parkway
1
1-
18
$ 630.00
EOC Radio Room
8075 Lely Cultural Parkway
1
1.-
12
$ 770.00
EOC.IT Room 410
8075 Lely Cultural Parkway
1
18
$ 830.00
Marco Island Chalet
520 S Collier Blvd
I
1 1
12
$ 570.00
Building F 5th F1 MIS Computer Room
3301 East Tamiami Trail
1
1
25
$ 700.00
Building F 5th F1 New IT Room
3301 East Tamiami Trail
I
1.-
24
$ 890 .00
Building F 5091T Room
3301 East Tamiami Trail
1
4
7
$ 540.00
South Water Plant
3851 Utilities Dr
1
1
I
19
rh 570.00
rDevelopment Services New Como Room
2900 Horseshoe Dr N
1
3
14
$ 530.00
I Property Appraisers IT Room
3950 Radio Rd
15
$ 800.00
ITotal
$15,830.D0
Inspection Cost/Device
IPanel 1$150.00
1 Inergen Tanks -- 1$80.OD
!clean JS500.00
........ ... - ----- ----
. .....
------
Agent Tanks
[clean Ac 1$300.00
..... ....... . . . ..... ..... -
1 Devices 1$10.00
. ... .... .
jCost per hour per skilled worker for regular hour, Monday through Friday Sam -5pm
.......... . . ........... . .
Service Technician S70.00/hr ........... . . .
Journeyman $70.00/hr ...... .... - ......... . .
*Helperj4pre-n-fice" $,-5--O*-.DO-, . . . .......
.. .. ....... . . . ........
*General Laborer $50,00/hr
. ........ . .... . ............ . . . . . . ....... . . ........ . . .. ... .........
�Pementaqe of mark-up over actual cost for parts/ materials: 10%
Packet Page -3773-
Collier County Government Complex
Exhibit 4 - Fleet Vehicle Suppression Inspections
_ .._.........___._..._... -
Semi Annual Inspections
i
INVS
INSPECTION VEHICLE SYSTEM
$262.50
AX12856
CYLINDER, NITROGEN 10 Cl
$69.30
AX14036
LINEAR ACTUATOR
$91.30
AX17311
PANEL CP III LEADS BACK
$475.75
AX21661
BACKUP BATTERY 14XXX
$43.45
SYIND
6 YEAR MAINTENANCE
$320.00
INWU
INSPECTION, WHEEL UNIT
$33.75
JL00830
CABINET, 1023G10
$137.19
K6
RECHARGE, K6 LITER
$78.75
RFLSW
FRAME & LOCK, 5# WHITE
$24.38
SMP10W
CABINET, SURFACE MOUNT
$42.00
SMPSW
CABINET, SURFACE MOUNT
$34.50
SNO1020
SIGN FE 4X18 V
$9.38
SNO1740
SIGN WARNING FINE 4X4 V
$1.77
SPGS
ISCORED PLEXIGLASS 5#
$13.50
SY
6 YEAR MAINTENANCE
$10.00
1 TC3
TAG COVER, ZIPLOCK
$2.25
TE00010
CABINET GLASS, 10#
$1188
TE00060
COVER, PLEX -N -PULL 5#
$12.50
TE00070 ICABINET,
SM -5, WH
$31.50
TE00110
CABINET, SM10, WH
$39.00
TE00150
CABINET, SM -20, WH
$78.00
HAL1
AGENT, HALOTRON PER LB
$18.75
HST
HYDROTEST
$12.00
HSTCO2
HYDROTEST, CO2 PORTABLE
$14.25
HSTDC
HYDROTEST, DC PORTABLE
$12.00
H2O2
RECHARGE, H2O 2.5 GAL
$21.00
IN
INSPECTION, EXTINGUISHER ANNUAL
$3.OD
FX
EXTINGUISHER INSTALLATION
$0.00
GB1
GLASS BREAKER, HAMMER
$8.00
GB2
GLASS BREAKER, BAR
$8.00
EEHOSE
EXTINGUISHER HOSE
$10.00
EEOR
O RING ASSEMBLY
$1.00
EEPIN
PULL PIN
$2.40
EESTRAP
EXTINGUISHER HOSE HOLDER
$7.28
EEVSC
VERIFICATION SVC COLLAR
$2.00
EEVSTEM
VALVE STEM ASSEMBLY
$10.00
EEWHOOK
EXTINGUISHER WALL BRACKET
$5.63
CO210
RECHARGE, CO2 10#
$22.00
CO215
RECHARGE, CO2 15#
$27.00
CO220
RECHARGE, CO2 20#
$32.00
C0 25
RECHARGE, CO2 5#
$17.00
DC10
RECHARGE, 10# DRY CHEMICAL
$13.00
DC20
RECHARGE, 20# DRY CHEMICAL
$20.00
DC5
RECHARGE, 5# DRY CHEMICAL
$10.00
EEBAND HOSE
BAND ASSEMBLY
$7.43
EECAPR NOZZLE
CAP, RUNNER
$7.00
Packet Page -3774-
12/11/2012 Item 16.E.1.
12/11/2012 Item 16.E.1.
EEGAUGE
EXTINGUISHER PRESS GAUGE
$9.68
EEHAND
EXTINGUISHER CARRY HANDLE
$9.00
AX240
EXTINGUISHER, 205 H2O
$88.50
AX260
EXTINGUISHER, 6 LITER
$166.20
AX270
EXTINGUISHER, 1.75 MIST
$172.20
AX322
EXTINGUISHER, 5# CO2
$145.76
AX330
EXTINGUISHER, 10# CO2
$197.33
AX331
EXTINGUISHER, 15# CO2
$219.60
AX332
EXTINGUISHER, 20# CO2
$312.31
AX402
EXTINGUISHER, 5# ABC ALWH
$46.00
AX402t
EXTINGUISHER. 5# ABC ALVB
$46.00
AX411
EXTINGUISHER, 20# ABC AL
$95.00
AX413
EXTINGUISHER, 20# PK AL
$139.05
AX417
EXTINGUISHER, 2.5# ABC, WALL HK
$25.00
AX417t
EXTINGUISHER, 2.5# ABC VB
$25.00
AX456
EXTINGUISHER, 10# ABC AL
$62.00
Packet Page -3775-
A*-*N
/-`\
Collier County Government Complex
Exhibit S - Portables
Annually
INWU
INSPECTION, WHEEL UNIT
33.75
JL00830
CABINET, 1023G10
$137.19
K6
RECHARGE, K6 LITER
I $78.75
RFL5W
FRAME & LOCK, 5 #WHITE
1 $24,38
CABINET, SURFACE MOUNT
1 $42.00
ISMP10W
SMP5W
CABINET, SURFACE MOUNT
1 $34.50
SNO1020
SIGN FE 4X18V
$9,88
SNO1740
SIGN WARNING FINE 4X4 V
$1,77
SPG5
SCORED PLEXIGLASS 5#
$13.50
SY
6 YEAR MAINTENANCE
$10.00
TAG COVER, ZIPLOCK
$2.25
ITC3
TE00010
CABINETGLASS, 10#
$13.88
TE00060
COVER, PLEX -N -PULL 5#
$12.50
TE00070
CABINET, SM -5,WH
$31.50
TE00110
CABINET, SM10,WH
$39.00
TE00150
CABINET, SM -20,WH
$78.00
HAL1
AGENT, HALOTRON PER LB
$18.75
HST
HYDROTEST
$12.00
HSTCO2
HYDROTEST, CO2 PORTABLE
$14.25
HSTDC
HYDROTEST, DC PORTABLE
$12.00
H2O2
RECHARGE, H2O 2.5 GAL
$21.00
IN
INSPECTION, EXTINGUISHER ANNUAL
$3.00
FX
EXTINGUISHER INSTALLATION
$0.00
GB1
GLASS BREAKER, HAMMER
$8.00
GB2
GLASS BREAKER, BAR
$8.00
EEHOSE
EXTINGUISHER HOSE
$10.00
EE0R
0 RING ASSEMBLY
$1.00
EEPIN
PULL PIN
$2.40
EESTRAP
1EXTINGUISHER HOSE HOLDER
$7.28
EEVSC
IVERIFICATION SVC COLLAR
$2.00
EEVSTEM
VALVE STEM ASSEMBLY
$10.00
EEWHOOK
EXTINGUISHER WALL BRACKET
$5.63
CO215
RECHARGE, CO2 15#
$27.00
CO220
RECHARGE, CO2 20#
$32.00
CO25
RECHARGE, CO2 5#
$17.00
DC10
RECHARGE, 10# DRY CHEMICAL
$13.00
DC20
RECHARGE, 20# DRY CHEMICAL
$20.00
DC5
RECHARGE, 5# DRY CHEMICAL
$10.00
EEBAND
HOSE BAND ASSEMBLY
$7,43
EECAPR
NOZZLE CAP, RUBBER
$7,00
EEGAUGE
EXTINGUISHER PRESS GAUGE
$9.68
EEHAND
EXTINGUISHER CARRY H ANDLE
$9.00
CO210
RECHARGE. CO2 10#
$22.00
INWU
INSPECTION, WHEEL UNIT
$333.75
JL00830
CABINET, 1023G10
$137.19
K6
RECHARGE, K6 LITER
$78.75
AX240
EXTINGUISHER, 2.5 H2O
$88.50
AX260
EXTINGUISHER, 6 LITER
$166.20
AX270
EXTINGUISHER, 1.75 MIST
$172.20
AX322
EXTINGUISHER, 5# CO2
$145.76
FA-X330
EXTINGUISHER, 10# CO2
$197.33
1AX331
EXTINGUISHER, 15# CO2
$219.60
AX332 JEXTINGUISHER,
20# CO2
$312,31
AX402 I
EXTINGUISHER, 5# ABC ALWH
$46.00
AX402T
EXTINGUISHER, 5# ABC ALVB
$46.00
AX41 i
EXTINGUISHER, 20111 ABC AL
$95.00
AX413 EXTINGUISHER,
20# PK AL
$139.05
IAX417 EXTINGUISHER:
2.5# ABC, WALL HK
$25.00
{AX417T EXTINGUISHER.
2.5# ABC VB
$25.00
AX456 EXTINGUISHER,
10# ABC AL
$62.00
Cost per hour per skilled worker for regular hour, Monday through Friday Sam -5pm
Service Technician $70.00 /hr
_.... 'Journeyman $70.00 /hr
*Helper /Appren frc $
e 50 00
General Laborer $50.00/hr,
Percentage of mark -up over actual cost for parts/ mater Dnrlrcr Dnno -2'77r
12/11/2012 Item 16.E.1.
12/11/2012 Item 16.E.1.
Collier County Government Complex___
Exhibit 6 - KITCHEN SUPPRESSION _—
SEMIANNUAL
P551059
CARTRIDGE, CO2 ACT 16GRAM
$15.79
P551528
NOZZLE CAP, NL SERIES
$7.00
R120021
ADAPTER, NOZZLE SWIVEL
$24.19
R97203
CARTRIDGE, CO2 ACT 12 GRAM
$12.94
INKS
INSPECTIONS KITCHEN SYSTEM
$85.00
INKST
INSPECTION KITCHEN REMOTE TANK
$40.00
EELINK
FUSIBLE LINK HEAT DET
$10.00
EECAPR
NOZZLE CAP, RUBBER
$7.00
A79372
ANSULEX, 3 GAL LOW PH
$112.73
A24915
BREAK ROD
$7.00
A15851
CARTRIDGE, R- 101 -30
$137.10
A181
GASKET, CART RECEIVER
$3.98
Cost per hour per skilled worker for regular hour, Monday through Friday 8am -5pm
" Service Technician $70.00 /hr
*Journeyman $70.00 /hr
*Helper /Apprentice $50.00
General Laborer $50.001hr.
Percents e o mark -up over actual cast f- or parts/ materials: 10%
Packet Page -3777-
?O�
Collier County Government Complex
. ... . .... . .........
Exhibit 7 - MONITORING
Annualiv
I UN6A ].MONITORING MONTHLY $25.00 $306:0-01
Cost per hour per skilled worker for regular hour, Monday through
Service Technician $7Q-.*0 --- 0-/-h-r--.----'------m-
*Journeyman $70.00/hr
*Helper/Apprentice
*General Laborer $50.00/hr
Perce66je'-o--fmark -up over actual c-o'-s-'-t for 10%
Packet Page -3778-
2/11/2012 Item 16.E.1.
12/11/2012 Item 16.E.1.
. Collier County Government Complex
.......... ......... . ..... ....
Exhibit 8 - Sprinkler
Weekly/Monthly/Quarterly/Annual Inspections
4 -Week) 'I
-Monthly: 3-Quarterly
1- Annual
Arthrax Transportation Building
Building F- Administration
Building H- Health/Community_
Building J- Jail/Sheriffs Op
Building L-Courthouse
Building W-Human/ General Services
Central Library
Clam Pass Recreation Center
Community Development Services
Courthouse Annex (New Building)
DMV1Tax Collector (725 Airport Road)
E. Naples Comm. Center
Elks Club Prop. Appraiser (New Bldg)
,Emergency Service Center (New Bldg)
EMS #75 New Building)
EMS Heliport
Fleet Maintenance (New Building)
Golden Gate Emerg. Center
2885 S. Horseshoe Drive
3301 East Tamiami Trail
3301 East-Tamiami Trail
3301 East-TarYiIiami Trail
3301 East Tamiami Trail
3301 East Tamiami Trail
650 Central Avenue
475 Seagate Road
2800 Horseshoe Drive North
3301 East Tamiami Trail
725 Airport Road
3500 Thomasson Drive
3950 Radio Road -
8075 Le ty Cultural Parkway
4590 Santa Barbara Boulevard
2375 Tower Road
2901 County Bam Road
4741 Golden Gate Parkway
-
$160.00
$160.00
$150.00
$160.00
$25.00
$25.00
$25.00
$25,00
$25.00
$25.00
$25-00
$25-00
$25.00
$25.001
$25.00
$25.00
$25.00
$25.00
$25.00
$25.00,
$25.00
$25.00
$79.80
$319.20
$219.45
$478.80
$23940
$115.20
$199.50
$79.80
$159.60
_ $478.80
$79.80
$79.80
$478.80
$478.80
$478.80
$79.80
$478.80
$79.80
Golden Gate City Library (New Bldg)
2432 Lucerne Drive
$25.00
$478.80
jGolden Gate Comm. Center
4701 Golden Gate Parkway
$25.00
$79.80
[Golden Gate Library
1266 Golden Gate Boulevard
$160-00
$25.00
$199.50
Golden Gate Service Center DMV/Tax)
4715 Golden Gate Parkwa
$25.00
$79.80
Golden Gate Sheriff Sub Station
4707 Golden Gate Parkway
$25.00
$79.80
Golden Gate Skate Park (Wheels)
4701 Golden Gate Parkway
$25.00
$79.80
Grey Oaks Emergency Center
2795 Poinciana
$25.00
$79.80
Immokalee AG Building (Univ. Eaten.)
14700 Immokalee Road
$160.00
$59.85
$159.60
Immokalee Aquatic and Sports Center
505 Escambia Street
$59.85
$79.80
Immokalee Comm. Center
321 North 1st Street
$25.00
$79.130
Immokalee Emerg. Center
106 South 1st Street
$25.00
$79.80
Immokalee Jail (Pre-Action System)
302 Stockade Road
$160.00
$25.00
$159.60
Immokalee Jail Tent Center
322 Sgt. Joe Jones Drive
$25.00
$79.80
Immokalee South Park
418 School Drive
$25.00,
$79.80
Marco Transfer (New Building)
990 Chaimers Drive
$25.001
$478.80
Max A. Hasse Community Center
3390 Golden Gate Boulevard
$25.001
$79.80
Medical Examiner
3838 Domestic Avenue
$25.001
$79.80
N. Naples Emerg. Center
776 Vanderbilt Beach Road
$25.001
$79.80
North Collier Regional Park (New Bldg)
15000 Livingston Road
$25.00
$478.80
North Collier Service Center
2335 Orange Blossom Drive
$25.00
$79.80
Parking Garage #1
3301 East Tamiami Trail
$25.00
$219.45
Parking Garage #2 (3301 Complex)
3301 East Tamiami Trail
$160.00
$25.00
$219.45
Public Utilities & Operations East
4420 Mercantile
$25.00
$79.80
Public Utilities & Operations West
4420 Mercantile
$25.00
$79.80
Sheriff Fleet Maintenance New Bldg)
2885 County Barn Road
$25.00
$478.80
Sheriff Special Ops
250 Patriot Way
$25.00
$478.80
Sheriffs CID Building
2373 Horseshoe Drive East
$25.00
$79.80
South Regional Library (New Bid)
8065 Lely Cultural Parkway
$25.00
$478.80
Vanderbilt (North Naples) Library (HQ)
2385 Drange Blossom Drive
$25.00,
$;79.80
Vanderbilt Garage (New Building)
100 Vanderbilt Beach Road
$25.00
$478.80
Veteran's Park Community Center
1900 Immokalee Road
$25.00
$79.80
Vineyards Comm. Center
Total
6231 Arbor Boulevard-
$1.280.00
$25.00
$1,319.70
$159.60
$10,588.95
437,688.90
Month[ /WeeInspection Fe
y.k-ly.... - .e
Quarterly Inspection Fee:
$13,188.65
Annual Inspection Fee:
$37,688.90
Cost per hour per skilled worker for regular hour, Monday through Friday, Bam-5pm ............. . . .. .....
Service Technician $70.00/hr - - - - --
*Journeyman $70.00/hr
*Hel eriApprentice $50.00 -
*General -Ca-borer $50-.00/hr
,Percentage of mark-up over actual cost for parts/ materials: 10%
Packet Pa ogre -3779-
12/11/2012 Item 16.E.1.
CERTIFICATE OF LIABILITY °"�= "
INSURANCE
TYPE OF aBnRAMCE
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOLES NOT AFFIRMATIVELY OR NEGATIVELY AMEN, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(Ob AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER
�
N
POLMY NleYmER
IMPORTANT: 0 the rreANf)eate holder is an ADDITIONAL INSURED, the poliCy(Iss) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain pOSclas may require an endonsormmL A statement on this certificate doss not confer tights
earl §cft holder in Bell of such endorsemmnt(sJ ghts to the
LL
C
Lam
PRODUCER
Ann Risk Services Northeast, Inc.
CIO Client service center
1000 Milwaukee Avenue
Glenview IL 60025 USA
COWACr
S
_
N . (866) 283 -7122 (847) 453 -3390
MOREMS:
INSURERIeI AFFORDING COVERAGE
NAIC e
EACH OCCURRENCE
52,000,0D0
P ommabe
53,000,000
IrISilRED
cintas corporation and its subsidiaries
6600 cintas Blvd
MUMMA: Travelers indemnity Co Of Ct
25682
$1,000,000
Mumma: Travelers Property Cam Co of America
25674
c mERALACORwATe
P.O. Box 625737
Cincinnati ON 45262 BSA
GENL AGGREGATE UMT APPLIES PER:
Polxw M °R6 x L.oC
smLmc: Westchester Fire insurance Company
10030
INSURER D: -
A
AuroRrtmmaeL,iamuY
X TINY AUTO
ALLOWNED SCHEDULED
AUTOS AUTOS
X MRED AUTOS x ALITOwION SwNED
X CWTOC41 to the
HC2E CAP M4651 -32
ADS
7 0 2
NMR=se:
comNEISWGLELWR
adde t
BOOILV WJURY I Par parson)
110\
THIS IS TO CERTIFY THAT THE POLICES OF INSURANCE LISTED BELOW HAVE HEEPN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limbs shown are as requested
TYPE OF aBnRAMCE
POLMY NleYmER
Lam
A
GENBRALLUBaIrY
X COMMERCIAL .GEWMAt.We0.nY
CLAIMS-1,0M ❑X OrAM
X Canino"UaENny
ELLS T
EACH OCCURRENCE
52,000,0D0
P ommabe
53,000,000
RED EXP (Any ale pa°m,)
S5 , 000
�ONALaADVOMURY
$1,000,000
c mERALACORwATe
S2,D00,000
GENL AGGREGATE UMT APPLIES PER:
Polxw M °R6 x L.oC
PRODUCTS- COW10PAW
$1,D00,000
A
AuroRrtmmaeL,iamuY
X TINY AUTO
ALLOWNED SCHEDULED
AUTOS AUTOS
X MRED AUTOS x ALITOwION SwNED
X CWTOC41 to the
HC2E CAP M4651 -32
ADS
7 0 2
comNEISWGLELWR
adde t
BOOILV WJURY I Par parson)
S5 :000,ODO
BODILYeLARtY(Peraaaden0
fAQOPEfiTYOARNGE
C
x
uMgEa.LALUa
EXCESS LaM
X
OCCUR
CLAWAS -MADE
622035277007
SIR applies per policy ter
07/01/2012
as b conditions
07/01/2013
EIUkIOCCURREICe
55,000,000
AGGREGATE
$5,000,000
ED I x RETW-
B
VVCMUMCOP91MTMAND
EMPLAYGI9'LMULFFY
A PROP WI RETIPARTNERlEXECUTWE YNN
0MICERIMEMBER EXMAXXW N
(Miami" In NLE
u dasr+ba under
OESt�TPrION OF OPERATIONSS bob*
NIA
HCZ3US472ia470612
wC�A05
0 F75-12
57751721513
x STAB
EL. EACHAOCMENr
s1,000.000
E1 DMEASEf.A EMPLOYEE
$1,0D0,000
E.L.. OISEASEPOLICY La,rr
$1,000,000
OESCRtlRaIN OF OPERATIONS I LOCATIONS ttI MM tat. Addmoaal rhm rft Sdied" N roam epees to re**Wl
cintas Fire Protection dba Building Systems Evaluations Inc. dba Fire sprinkler systems Co., Inc. is included as a Named
Insured. Collier county Administrative Services Division Purchasing are included as Additional Insured on the General
Liability policy, but only with respect to work performed under contract between the certificate Holder and the Insured.
CERTIFICATE HOLDER CANCELLATION
MMW ANY OF THE ABOVE DESCRIBED POUCIES BE CANCdJ10 EEMRE THE
SWRATNIM DATE THEREOF. MOnQE MILL BE OtLIYERED IN ACCORDANCE WITH THE
POLJCY PFOVAIOKL
Collier county Administrative services AUTHORMWRtWRMXEMTATNE
Division Purchasing
Attn: Stott Johnson-Purchasing `J J17 a
De rtleent W
c J +✓fi
3327 East Tamiami Trail bee�leiml/ :row
Naples FL 34112 USA
01988 -WiD ACORD CORPORATION. All rights reserved.
ACORD 25 (20110105} The ACORD name and logo are registered marks of ACORD
Packet Page - 3780 - --- --
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