Agenda 11/13/2012 Item #16D 711/13/2012 Item 16.D.7.
EXECUTIVE SUMMARY
Recommendation to accept the FY12 -13 Federal Transit Administration (FTA) Section 5310 Grant
award in the amount of $272,655, authorize the necessary budget amendments and approve the
purchase of three (3) paratransit replacement vehicles utilizing those funds
OBJECTIVE: To purchase three (3) paratransit vehicles to replace those which have met their useful
life.
CONSIDERATION: On December 13, 2011, the Board approved Agenda Item 16A20, a resolution
authorizing the submittal of the Federal Transit Administration (FTA) Section 5310 FY 2012/2013 grant
application. FTA awarded Collier County the FY2012 -2013 Section 5310 grant in the amount of
$272,655 to purchase three (3) replacement paratransit vehicles. The FTA 5310 Grant requires a 10%
local match. The County is required to write a purchase order equaling 10% of the total cost of the
vehicle. The remaining 90% (80% or $245,389.50 - Federal and 10% or $27.265.50 - State) of the total
costs for the vehicle are covered by purchase orders written by FDOT using the awarded FTA FY2012-
2013 5' )10 grant money.
The paratransit system maintains a capital replacement schedule for vehicles recommended and scheduled
for replacement by Fleet Management. The vehicles being replaced were purchased in 2006 and 2007,
meet FTA vehicle end of useful life criteria, and are identified in the Vehicle Replacement Plan in the
2008 Transportation Disadvantaged Service Plan. These paratransit vehicles will be purchased in FYI
through the FDOT Vehicle Procurement Program, which assists transit agencies with technical assistance
and guidelines for vehicle procurement. It also provides opportunities to procure certain transit vehicles
at prices that are less than they would otherwise have to pay, using a combination of FY12 -13 FTA 5310
grant money and 10% local matching money.
Each year the Florida Vehicle Procurement Program has assisted transit agencies in purchasing transit
vehicles in the most economic way possible. This procurement program is managed by the FDOT and
administered by the Center for Urban Transportation Research (CUTR).
FISCAL IMPACT: A budget amendment is required for the local match requirement in the Transit
Disadvantaged Match Fund 429 Project 33242, in the amount of 527,265.50 for FY 2013. Auction
proceeds in the amount of $11,495.50 are available in Fund 429 and will be utilized towards the required
local match. The balance of funding ($15,770.00) is available from the Gas Tax via Collier Area Transit
Fund (426) Reserves.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is legally sufficient for Board action and only requires a majority vote for
approval —SRT.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Collier County Board of Conunissioners accepts the grant award and
authorize the necessary budget amendments to use local funds for the required 10% match in the amount
of $27,265.50 for the purchase of three (3) paratransit vehicles from the FY 12 -13 Florida Vehicle
Procurement Program.
Prepared by: Yousi Cardeso, Administrative Assistant, Alternative Transportation Modes
Packet Page -2367-
11/13/2012 Item 16.D.7.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.7.
Item Summary: Recommendation to accept the FY12 -13 Federal Transit Administration
(FTA) Section 5310 Grant award in the amount of $272,655, authorize the necessary budget
amendments and approve the purchase of three (3) paratransit vehicle utilizing those funds
Meeting Date: 11/13/2012
Prepared By
Name: CardesoYousi
Title: Administrative Assistant,Alternative Transportatio
10/22/2012 11:29:37 AM
Submitted by
Title: Administrative Assistant,Alternative Transportatio
Name: CardesoYousi
10/22/2012 11:29:39 AM
Approved By
Name: SotoCaroline
Title: Management /Budget Analyst,Transportation Administr
Date: 10/23/2012 2:17:36 PM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 10/24/2012 4:21:15 PM
Name: ArnoldMichelle
Title: Director - Alt Transportation Modes,Alternative Tr
Date: 10/24/2012 9:27:56 PM
Name: OberrathKaren
Title: Senior Accountant, Grants
Date: 10/26/2012 3:54:25 PM
Packet Page -2368-
11/13/2012 Item 16.D.7.
Name: TeachScott AO
Title: Deputy County Attomey,County Attorney
Date: 10/26/2012 5:04:24 PM
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 10/30/2012 11:37:29 AM
Name: StanleyTherese
Title: Management /Budget Analyst, Senior,Office of Manage
Date: 10/30/2012 4:26:16 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/31/2012 9:09:54 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 11/1/2012 5:02:46 PM
Name: OchsLeo
Title: County Manager
Date: 11/4/2012 11:57:46 AM
Packet Page -2369-
mft� 11/13/2012 Item 16.D.7.
.ML
Florida Department of Transportation
111Ck S( 0,11 801 NORTH BROADWAN AVEN't'! k N.IN N 1ASAII.
GOVERNOR 14100'0\ fTORIDA 33S30 SEICRIA kRN
July, 25, 2012
Ms. Michelle Arnold, General Manager
Collier Area Transit, Growth Management Division
Alternative Transportation Modes Department
2885 South Horseshoe Drive
Naples, FL 34104
RE: NOTICE OF GRANT AWARD DETERMINATION: FY2012/2013FEDERAL
TRANSIT ADMINISTRATION SECTION 5310, "ELDERLY AND PERSONS WITH
DISABILITIES" PROGRAM
Dear Ms. Arnold:
Congratulations! The Florida Department of Transportation. District One has selected the Collier
Area Transit as a Fiscal Year 2012/2013 grant award recipient under the Federal Transit
Administration Section 5310. "Eldefly and Pe-sons with Disabilities" Program. This award is
based on your agency's application datedlanuary 11, 2012, The Department is funding partially
t,l_
e Collier Area Transit's reauest.
The Department's grant application review committee encountered a challenging task ranking
applications and selecting grant award recipients this cycle due to limited funding and
meritorious applications. Department staff and the community representative who served on the
grant application evaluation committee followed grant award criteria and were constrained by
limited funding. District One, comprised of twelve Counties, received twenty-four (24) funding
applications in this grant cycle for $4,951,274.00 in total requests. Of the total amount aacricies
requested, the total of the combined State and Federal shares is S4.456.147.0cl. The Department
is able to meet S 2,108.143.00 in total funding requests, of which the total of State and Federal
shares available is $1.897.328.00. We are unable to meet $2,841.131.00 (at 100 °io value) in
applicants' needs.
This letter contains important information that your agency's staff should be aware of.
The Notice of Grant Award is enclosed. It contains the capital -equipment description and
specific amount awarded to your agency, pending Federal approval of the State's
Prot-,ram of Prolects. An authorized local t-,,rantee signatory must expeditiously sign and
return to me the Acceptance of Grant Award form in order for the grant award process to
be completed.
2. Your agency's project must be listed in the Metropolitan Planning Organization's (MPO)
Transportation Improvement Program (TIP) if your agency is in an Urbanized Area. The
Department is also notifying the MPO of your A----nI-N,*s award. Please be sure to
coordinate with your local MPO representative on this requirement.
Packet Page -2370-
11/13/2012 Item 16.D.7.
Ms. Michelle Arnold, General Manager
July 25,20122
Page 2
3. Please review the requirements "a" through "i" on the attached notification of grant
award document. It contains important grant requirements and due dates.
Should you have any questions, please feel free to contact Ms. Julia B. Davis, AICP, the District
One program coordinator for the Federal Transit Administration Section 5310 Program, at (23 9)
656-7800. Ms. Davis' mailing address is: District One, Public Transit Office, Fort Myers
Operations Center, 2981 Northeast Pine Island Road, Cape Coral, Florida 33909.
Te rry Beacham
District Modal Development Administrator
I'WB/RPS/.IBD
Enclosure
cc: Glama Carter. Collier Alternative Transportation Modes
Lucilla Aver. AICP, MPO Director. Collier County Metropolitan Planning Organization
Lorraine Lantz, Collier County Metropolitan Planning Organization
Trinity Scott., Florida Department of Transportation, District One
Richard P. Shine, Florida Department of Transportation, District One
Julia B. Davis, AICP, Florida Department of Transportation, District One
Packet Page -2371-
NOTICE OF FTA SECTION 5310 GRANT AWARD /FL-16-003i 11/13/2012 Item 16.D.7.
Based on the Agency's Application for Federal Assistance under U.S.C. Section 5310 dated January 11, 2012, on
file at the Florida Department of Transportation, District One, P. O. Box 1249, Bartow, Florida 33831 -1249 offices,
the Department hereby makes the following grant award under the Section 5310 Program to:
Collier County Board of County Commissioners - Alternative Transportation
2885 S. Horseshoe Drive; Naples, FL 34104
As of July 18. 2012
Applicant or
Total
Federal
State
Local
Description
100%
80%
10%
10%
1 23' (small) cutaway 6 standard
�-
seats, 6 fold away seats. Price
includes camera system and
radio.
$90.885.00
$72,708.00
$9.088.50
$9,088.50
'1 23' (small) cutaway 6 standard
seats, 6 fold away seats. Price
i
includes camera system and
radio.
$90.885.00
$72,708.00
$9.088.50
$9.088.50
1 23' (small) cutaway 6 standard !
j
seats. 6 fold away seats. Price
includes camera system and
I
radio. $90.885.00
$72,708.00
$9.088.5(} $9.088.50
L J 5272,655.00
$218,124.00
527,265.50 527.265.50
FLORIDA DEPARTMENT OF TRANSPORTATION-,
Date Award Approved by
Typed Name and Title Tem, W. Beacham
District Modal Development Administrator
ACCEPTANCE OF GRANT AWARD
(To be completed and signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above- described award and:
a) 'The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits F. G, and 11 of its
application.
b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and
state program requirements, and for the services described, in its approved application.
c) The Recipient agrees to comply with all applicable civil rights statutes and implementing, regulations.
d) The Recipient agrees to contact the FDOT Contractor, Cindy Wooten, at the Center for Urban
Transportation Research. Florida Transit Research Inspection and Procurement Services (TRIPS) at 813-
974 -9771 to arrange purchase of the above items.
e} "The Recipient requests purchase of the. vehicles /equipment in .(monthivear)
f} The Recipient agrees to submit the local matching funds when requested to do so.
�) The Recipient, if it is not a CTC. agrees to submit its Annual Operating Report (AOR) data to the CTC as
requested.
h) The Recipient will forward a copy of its maintenance plan, or a statement regarding its status to Ms. Davis
by Aueust 30, 2012. If it does not have a maintenance plan. it understands that it may request technical
assistance to develop a maintenance plan, and that its maintenance plan is due by December 31. 2012.
i) The Recipient will furnish proof of insurance for the vehicle(s) to Ms. Davis, listing FDOT District One as
I" Lien Holder and an additional insured, upon receipt of the vehicle.
AGENCY: Date
('Name)
Accepted by:
(Signature)
Typed Name and Title:
Agency vendor number as registered in My Florida Marketplace:
Packet Page -2372-
11/13/2012 Item 16.D.7.
Florida Department of Transportation
Order Packet
Public Tronsit office
ORDER FORM - PAGE ONE
CONTRACT #TRIPS -I I- CA -FCCSC
TURTLE TOP CUTAWAY TRANSIT VEHICLES
FIRST CLASS COACH SALES, LLC
(�
AGENCY NAME: — ` . `) t t_ i (2 y 0 t1 ±4 DATE:
PURCHASE ORDER NUMBER:
CONTACT PERSON:
(Name, Telephone Number and Email Address)
a .._.... 1513 15n4 0
Item
Unit Cost
Quantity
Total :ost
Base Vehicle T
Ford 11500 GVWR 21' 5.4 Gas
$57,013
22' Option add
$2,360
Chevrolet 12300 GVWR 21' 6.0 Gas
$59.102
23' Option add
$4,050
Ford 1250( GVWR 21' 5.4 Gas
$61,162
23' Option add
$2,060
Chevrolet 1420() GVWR 23' 6.0 Gas
24' Option add
$61,568
$2,250
25' Option add
$2,950
Ford 1450() GVWR 23' 6.8 V10 Gas
$61,458
24' option add
$2,250
25' Option add
$2.950
Ford 19500 GVWR 28' 6.8 V10 Gas
$79,669
29' Option add
$3,000
31' O tion add
$5,968
34' Option add
$7,440
Freightliner 21000 GVWR 31' 6.7 ISB Diesel
117 445
Freightliner 26000 GVWR 34' 6.7 ISR Diesel
119,641
36' Option, add
E!$2,440
38' O tion add
$4,200
39' O lion add
$8 515
Paint Sehome Choi(*$
Scheme 91
Scheme S2
00
$470
t
G/
Scheme 93
$495
Base Seatin Fn:eciman
Standard Seat person )
Foldaway Seat rerson
$260
$415
C
U
,u
Chiidren's Seat r ;erson
$340
Secumment Systems
Q'Straint QRTMAX securement (per osition
5530
Sure -LoK Titan securemem (per Position)
Seat belt extensions 2 -sets stand
PAGE ONE SUB -TOTAL
$03
$25
TRIPS- II- CA- FC:C9C - 9 - January 2012
Packet Page -2373-
0
11/13/2012 Item 16.D.7.
Florida Department of Transportation
Public Transit Office Order Packet
ORDER FORM - PAGE TWO
CONTRACT #TRIPS -I I- CA -FCCSC
TURTLE TOP CUTAWAY TRANSIT VEHICLES
FIRST CLASS COACH SALES, LLC
Auoust 22. 2012
Item
Unit Cost
Qty
Tota Cost
Side Wheelchair Lift Choices
Braun Model NCL9191E3 -2 or latest
$2,900
!>ci
Maxon Model WL-SA. 53 or latest
$3,200
Ricon Model S5510 or latest
$3,000
Rear Wheelchair Lift Choices
Ricon Wear -View lift (prior approval from FDOT reguired)
$3.000
Braun model NVL9171EI lift (prior approval from FDOT required)
$3.200
Opbonai Engines
Diesel engine meeting ::rrrent EPA requirements
12300 Chevy diesel option 6.6 Duramax
$10.239
14200 Chevy diesel option 6.6 Duramax
$12,148
1297 I've
19500 Ford diesel option 6.7 Power Stroke
$6,516
5.4 Liter Gas V8 option (changes chassis to 14,050 lb.)
Deduct $600
Compressed Natural Gas (CNG) or Propane Engine meeting current EPA
requirements: pricing fc-r Alternate Fuel Vehicles include upcharge for delivery.
-
Ford 14,500 GVWR Chassis 3 Tank CNG (29GGE) by GAS
$24,000
Ford 14,500 GVWR Chassis 4 Tank CNG (39GGE) by GAS
$27,000
Ford 14,500 GVWR Chassis 2 Tank Propane ( +41GGE) Roush
$15,900
Chevrolet 14,200 GV AIR Chassis 3 Tank CNG (29GGE) by GAS
$24,000
Chevrolet 14,200 GV AIR Chassis 4 Tank CNG (39GGE) by GAS
$26,000
Ford F Series 19,500 GVWR Chassis 4 Tank CNG (54GGE) by GAS
$31,000
Aluminum wheels (Excluding Chevrolet)
Freightliner =($1,865); '19,500= Standard ; All Others= $1,600
See Item
Stainless steel wheel liners I inserts, front and rear wheels
Fr ' hiiiner =$385
$260
Seating
Freedman Featherweight High Back standard seats (per seat)
5280
Dimensions vinyl line of coated transit bus seating fabric with antimicrobial
Nanocide
$8
Upgrade interior side wall panels wtth Nanocide Van Terrarrerra
Trans rt- $280 ; Od ,use $910 ; Odyssey XL= $1,030
See Item
USSC Evolution G2E with pedestal
$1,410
Freedman Sport Driver seat with Relaxor
$680
Stretcher Securement System
$5,100
Replacement Stretcher bed (only)
$4,000
TMPS- 11- CA- FCC.9C - 10 - January 2012'
Packet Page -2374-
11/13/2012 Item 16.D.7.
Florida Department of Transportation
Public Transit Office Order Packet?
PAGE TWO SUB -TOTAL — ...
ORDER FORM — PAGE THREE
CONTRACT #TRIPS- II- CA -FCCSC
TURTLE TOP CUTAWAY TRANSIT VEHICLES
FIRST CLASS COACH SALES, LLC
Auausf 99 9017
Item
Unit Cost
Qty
Tott I Cost
Fire Suppression
Amerex Small Vehicic System automatic fire suppression powder system
Add
$15.00
Kidde Automatic Fire Detection and Suppression System
Add
$915.00
Route /Head Signs
Transign manually operated roller curtain type sign
$1,815
TwinVision "Elyse° software electronic destination system
$6,000
TwinVision 'Mobi -Lice" electronic destination sign
$3,640
Transign "Vista Star' electronic destination sign
$4,400
Transign LLC 2 -digit Block i Run Number box unit
$450
Transign LLC3 -digit Elook 1 Run Number box unit
$450
Transign LLC passenger STOP REQUESTED' sign
$365
camera Systems
SEON 2 camera security system
$1,840
REI 2 camera security system
$1,410
Gatekeeper 2 camera security system
$2,250
AngelTrax 2 camera me urity system
$1,950
c%S'Ci
Apollo 2 camera security system
$3,695
247 2 camera securit}, system
$1,750
Price for single replacement camera
$400
U Cl
Other Options Available
Attro Transpor slip resistant vinyl flooring Van Temb7erra Transport--($300):
Odyssey--($520); ssey XL= $660
See Item
Driver Safety Partition
$215
Bentec Powder - Coated handrails and stanchions (provide Standard colors)
$310
Exterior remote wntrplled mirrors Van Terra/Terra Transpo"S250): All
Others--($150)
$400
Romeo Rim HELP rew bumper
$680
HawKEye Reverse Assistance System
$720
TRIPS- II- CA- FCt:SC - 11 - January 201;;
Packet Page -2375-
C
11/13/2012 Item 16.D.7.
Florida Department of Transportation
Public Transit Office Order Packet'
I PAGE THREE SUB - TOTAL I -- —
ORDER FORM - PAGE FOUR
CONTRACT #TRIPS- 1I- CA -FCCSC
TURTLE TOP CUTAWAY TRANSIT VEHICLES
FIRST CLASS COACH SALES, LLC
August 22, 2012
Reverse Camera and monitor backing system:
$470
Manufacturer 1Neldex
Air purification system
$3,400
Mentor Ranger" in vehicle computer
$4,875
REI Public Address System
$250
Upgrade the standard vehicle AM/FM Radio
$230
Power Pedestal for both the Ford E35OIE460 & Chevy 350014500 chassis -
includes Adnik 6-way power slides w/RH switch, Seat Beft Bracket, Driver's
$750
Base Pedestal, and Vint Skirt
Avail MDT – Includes Para Transit Kit #FC -2012 – Driver Interface,
Communications, interface Expansion Box (IEB), Emergency Alarm, and
$14,940
Navigational Assistance Unit
Driver's side running beard- diamond plate
$95
Mobile View Camera System – Includes MV 3008 8 channel DVR, one
forward facing camera, two mini dome no IR cameras, two mini dome IR
$7,498
cameras, per TRIPS specifications
PAGE FOUR SUB -TOTAL
sub -total of fourth Pegg)—
`-
PAGE THREE SUBTOTAL
--
'- -
,
sub -total of third page,,
PAGE TWO SUB-TOTAL-
(sub-total of second P a e
PAGE ONE SUB -TOTAL
Subtotal of first page)
GRAND TOTAL
(sum ofpages 1, 2, 3, and 4 sub - totals)
w,c»
a�
TRIPS-II- CA- FCC:SC - 12 - January 2012
Packet Page -2376-
11/13/2012 Item 16.D.7.
Florida Department of Transportation
Public Transit Office Order Packet
CHOICES FORM
CONTRACT #TRIPS -II -CA -FCCSC
TURTLE TOP CUTAWAY TRANSIT VEHICLES
FIRST CLASS COACH SALES, LLC
SEATING AND FLOORING CHOICES
Seating Colors: (circle one) Blue Gray Beige
Flooring Colors: (circle one) Blue Gray Beige Black
Paint Scheme: (circle one) #1 #2 #3 Other
Paint Schemes Note. If an agency requires a paint and lettering scheme that is NOT
GENERALLY covered by one of those listed above, they may make separate
arrangements either with the manufacturer or a local vendor to provide these services.
Agencies will select colors (2) for background and stripes when orders are placed. All ;.paint
scheme pricing shall reflect white base coat.
Upholstery Information -Vinyl Colors Available:
BLUE CMI VINYL - Center insert of seat to be MEDALLION KEOPS AZUL BLUE INSERT,
style VP- MEDLI- KEAZU; outside wrap and back of seat to be solid MEDAL `'_ION
MORRENO TROPICAN AZUL, style VP- MEDMO- TRAZU.
BEIGE CMI VINYL - Center insert of seat to be MEDALLION KEOPS VERDE 'TAN
INSERT, style VP- MEDLI- KEVER• outside wrap and back of seat to be solid, MEDAL ZION
DOCCA SAND BEIGE, style VP- MEDLI- DOSNB.
GREY CMI VINYL - Center insert of seat to be MEDALLION KEOPS VERDE TAN
INSERT, style VP- :MEDLI- KEVER: outside wrap and back of seat to be solid, MEDALLION
MORRENO TROPICAN GREY, style VP- MEDMO- TRGRY.
WHEELCHAIR LIFT CHOICE
Wheelchair Lift: (circle one) Braun Ricon Maxon
SECUREMENT RETRACTOR CHOICE
TRIPS -11-CA -FCCSC - 13 - January 2012
Packet Page -2377-