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Agenda 11/13/2012 Item #16D 511/13/2012 Item 16.D.5. EXECUTIVE SUMMARY Recommendation to approve amendments to the subrecipient agreements between Collier County and the David Lawrence Center, NAMI of Collier County, Inc, and the Collier County Sheriffs Office funded by the Criminal Justice, Mental Health, and Substance Abuse (CJMHSA) Grant. OBJECTIVE: To provide mental and substance abuse treatment to people in our community. CONSIDERATIONS: The CJMHSA grant agreement between the County and Florida Department of Children and Families (DCF) became effective upon execution by DCF on February 24, 2011. On April 12, 2011, the Board approved the subrecipient agreement with David Lawrence Center. On April 26, 2012, the Board approved the subrecipient agreement with NAMI of Collier County. On May 10, 2011, the Board approved the subrecipient agreement with Collier County Sheriff's Office. The three subrecipient agreements are being amended to clearly define grant requirements and update contact information. Specifically the amendments will detail and clarify the monitoring requirements and responsibilities of the County and audit requirements of the subrecipients. If this item is approved, Housing Human and Veteran Services will also submit a revised budget for the grant to the DCF. The revised budget fully obligates the entire CJMHSA grant award from DCF, while increasing the match commitments required for the three subrecipients. DCF requires a minimum match of grant funds in the amount of $182,830 for each year. Florida Gulf Coast University through their partnership with the three subrecipients is no longer providing match to the program. As a result, the amount of match required by the subrecipients has been increased to make up for the corresponding shortfall. The revised budget also modifies the subrecipients individual budget amounts. This modification results in a net zero change in the sum amount awarded to the subrecipients. The detailed adjustments to the budget are exhibited in the three subrecipient agreements and summarized in the table below. Once the DCF receives and accepts the revised budget worksheet it will send an official confirmation of acceptance. No further Board action is necessary. subrecipient Current Award Revised Award Net Change Award Current Match Revised Match Net Change Match CCSO $38.267.00 $42,267.00 $4,000.00 $100,564 $112,364 $11.800 NAMI $32,068.00 S39,606.65 $7,538.65 $11.728 520,128 $8,400 DLC $94,495.00 $82,956.35 (511.538.65} $42,057 $52,722 510,665 FGCU S0.00 $0.00 $0.00 S28,500 $0.00 (25500) TOTAL $164,830 $164,830 $0.00 $182,849 5185,214 $2,365 *CCSO — Collier County Sheriff Department; NAMI — National Alliance on Mental illness; llLC; — David Lawrence Center; FGCU — Florida Gulf Coast University. Packet Page -2238- 11/13/2012 Item 16.D.5. The subrecipients have agreed to these amendments, noting that these changes will allow for a more effective use of grant funds and increased grants compliance by the subrecipients for the grant funded CJMHSA program. FISCAL IMPACT: CJMHSA grant funds are available in Human Services Grant Fund (707), Project 33147. The amendments of the subrecipient agreements results in a net change of $2,365 for an increase in match commitments and maintains the CJMHSA award requirements. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. LEGAL CONSIDERATIONS: On July 24, 2012, the Board approved Agenda Item 16D2, containing amendments to the three subrecipient agreements. Immediately after Board approval it was determined that the three subrecipient agreements required further amendment. Accordingly, the three subrecipient agreements were not routed and are not legally binding. This item captures the necessary modifications, is legally sufficient and requires a majority vote. — JBW RECOMMENDATION: To authorize the Chairman to sign amendments to the three subrecipient agreements. Prepared by: Geoffrey Magon, Grants Coordinator, Housing, Human & Veteran Services Packet Page -2239- COLLIER COUNTY Board of County Commissioners Item Number: 16.D.5. 11/13/2012 Item 16.D.5. Item Summary: Recommendation to approve amendments to the subrecipient agreements between Collier County and the David Lawrence Center, NAMI of Collier County, Inc, and the Collier County Sheriff's Office funded by the Criminal Justice, Mental Health, and Substance Abuse (CJMHSA) Grant. Meeting Date: 11/13/2012 Prepared By Name: MagonGeoffrey Title: Grants Coordinator 10/18/2012 1:37:20 PM Approved By Name: LarsenKathleen Date: 10/19/2012 1:10:44 PM Name: GrantKimberley Title: Interim Director, HHVS Date: 10/19/2012 1:31:56 PM Name: BetancurNatali Title: Operations Analys, Parks & Rec -NCRP Admin Date: 10/19/2012 4:35:20 PM Name: WhiteJennifer Title: Assistant County Attorney,County Attorney Date: 10/22/2012 11:22:12 AM Name: AckermanMaria Title: Senior Accountant, Grants Date: 1 0/24/2012 8:37:09 AM Name: CarnellSteve Title: Director - Purchasing /General Services,Purchasing Date: 10/25/2012 10:17:59 AM Packet Page -2240- Name: WhiteJennifer Title: Assistant County Attorney,County Attorney Date: 10/25/2012 4:08:19 PM Name: KlatzkowJeff Title: County Attorney Date: 10/26/2012 2:48:29 PM Name: StanleyTherese Title: Management /Budget Analyst, Senior,Office of Manage Date: 10/29/2012 2:41:10 PM Name: PryorCheryl Title: Management/ Budget Analyst, Senior,Office of Manag Date: 11/2/2012 3:36:53 PM Name: KlatzkowJeff Title: County Attorney Date: 11/2/2012 3:57:05 PM Name: OchsLeo Title: County Manager Date: 11/4/2012 2:56:42 PM Packet Page -2241- 11/13/2012 Item 16.D.5. 11/13/2012 Item 16.D.5. AMENDMENT NO.2 AGREEMENT FOR CRIMINAL TUSTICE, MENTAL HEALTH AND SUBSTANCE ABUSE REINVESTMENT GRANT (LHZ 25) THIS AMENDMENT, made and entered into on this 13th day of November 2012, by and between David Lawrence Mental Health Center, Inc., EIN 59- 2206025, (d /b /a David Lawrence Center), authorized to do business in the State of Florida, whose business address is 6075 Bathey Lane, Naples, Florida, 34116, hereinafter called the "Subrecipient" (or "Consultant ") and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "Cow-Lty ": Words Str- E TI,r„, +,.T-, are deleted; Words Underlined are added WITNESSETH: 2. STATEMENT OF WORK. The Subrecipient shall provide services in accordance with the Scope of Services, attached as Exhibit "A ", Special Conditions, attached as Exhibit ' L and the County's application submitted to, and approved by, the State of Florida Department of Children and Families, and the Memorandum of Understanding #LHZ25 with all Attaclunents, referred to herein and made an integral part of this agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Subrecipient and the County project manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. THE CONTRACT SUM. The County shall pay the Subrecipient for the performance of this Agreement a total amount of T d Eighty Tl, "^^ Thousand Rdre Feuf Hu riut �.0 Eight Five and 00,1100 Dollars, _, Two Hundred Sixty Thousand Four Hundred Seven and 70/100 Dollars ($260,407.70) over the term of the Agreement with Ninety Four Thousand Four Hundred Ninety Five and 00/100 Dollars ($94,495.00) for vear one and Eighty Two Thousand Nine Hundred Fifty -Six and 35/100 Dollars ($82,95635) for year two and Eighty Two Thousand Nine Hundred Fifty -Six and 351100 Dollars ($82,956.35) for year three of that total amount being awarded beginning with state fiscal year 2010 -2011, j be t to Ch ge Orders as . ppileved iR advaRee b- +'' (7 1 1 AN-: Payment will be made upon receipt of a proper invoice and match documentation equal to or more than the total of submitted payment requests and upon Paae 1 of 8 Packet Page -2242- approval by Housing, Human and Veteran Services, or his desi 11/13/2012 Item 16.D.5. with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act ". 3.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within e --ths thirty days after completion of eemot- the term of the agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non- payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. M 5. NOTICES. All notices from the County to the Subrecipient shall be deemed duly served if mailed or faxed to the Subrecipient at the following Address: David Lawrence Center 6075 Bathey Lane Naples, Florida 34116 Attn: David C. Schimmel, Chief Executive Officer Phone: 239- 455 -8500 Fax: 239 -455 -6561 All Notices from the Subrecipient to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Housing, Human and Veteran Services 3339 Tamiami Trail, East, Suite 211 Naples, Florida 34112 Attention: Frank Ramsey, Housing ManageF Geoffrey Magon, Grant Coordinator Telephone: 239-252-2336 Facsimile: 239 - 252 -6542 The Subrecipient and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 15. COMPONENT PARTS OF THIS CONTRACT AGREEMENT This C agreement consists of the attached component parts, all of which are as fully a part of the ^^��t agreement as if herein set out verbatim: Insurance Certificate, Scope of Services and Memorandum of Understanding #LHZ25 with all Attaclvnents CJMHSA Amendment 002 Page 2 of 8 Packet Page -2243- 11/13/2012 Item 16.D.5. 23. MATCH FUNDS. A match amount of $147,501.00 is required over the three (3) year grant term for this sub - recipient agreement. The Subrecipient may satisfy the match requirement by providing services, salaries, fringe, rent, office expenditures, cash or in- kind services that are not otherwise used as match for other state or federal dollars. The percentage of pay requests to total awarded funds must equal or exceed the percentage of match funds expenditures to total match funds when submitted, or pav requests will not be paid. EXHIBIT "A" SCOPE OF SERVICES B. BUDGET Collier County Housing, Human and Veteran Services is providing a total amount of ($283,4" Two Hundred Sixty Thousand Four Hundred Seven and 70/100 Dollars ($260,407.70). The Subrecipient shall provide a match of One 14un r-ed T-,.ve 5 Six Thousand One hundred S ,t,, my One and 00 ,11000 Dollars ($1-26,171.00) One Hundred Fortv -Seven Thousand Five Hundred One and 00/100 Dollars ($147,501.00) as provided bi, Paragraph 23 herein. The mateh will jae in the form of in ldnd sefviees anJ e The table below, as approved by the grantor agency, provides line - m budgeted b-Nx State Funds, Local Match and a Total Line Budget as shown in Exhibit "C ". YEAR ONE OF THREE BUDGET DETAIL BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual $61,395.00 $42,057.00 $103,452.00 Enhancement $33,100.00 $0.00 $33,100.00 TOTAL YEAR ONE $94,495.00 $42,057.00 $136,552.00 YEAR TWO OF THREE BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual 49 856.35 ^2,()5;z. $52.722.00 $19;3,452.9 o n $102,578.35 Enhancement $33,100.00 $0.00 I $33,100.00 TOTAL YEAR TWO 82 956.35 $42,957. 52 722.00 6,552,Q $135,678.35 CJMHSA Amendment 002 Page 3 of 8 Packet Page -2244- YEAR THREE OF THREE RT TnO G"r tau r n TT 11/13/2012 Item 16.D.5. Line Item Description State Funds _ Local Match Total Line Budget Contractual t =�� Cn� nc� nn C�n� , nn $143 Provide case management services 49 856.35 52 722.00 - r�-vv $102,578.35 Enhancement $33,100.00 $0.00 $33,100.00 TOTAL YEAR THREE .9 c "' 0 $1149249 Enhancement expenditures S82.956.35 52 722.00 $135.678.35 TOTAL RTTTI('VT` TNIC a TT Line Item Description State Funds y `Local Match Total Line Budget Contractual $194,195.0 $12 �,Q o Provide case management services X161,107.70 $147,501,00 $308,608.70 Enhancement $99,300.00 $0.00 $99,300.00 TOTAL YEAR ONE ggrQg g W6 Enhancement expenditures 03/Coll It t9O8 .70 C. PROTECT WORK PLAN The following Project Work Plan is in effect for program monitoring requirements only and, as such, is not intended to be used as a payment schedule. Date Start Date End YEAR ONE THROUGH THREE WORK PLAN 03/2011 02/2014 Collier County provide administrative services 03/2011 02/2014 Provide case management services 03/2 Provide mental health counseling services 03/ Supervise forensic and clinical activities 03/ Coordinate and evaluate program 03/Coordinate Enhancement expenditures 03/Coll ect data and prepare reports 07 2011 02 201Provide grant accounting/ comptroller services The above Project Work Plan details items to be completed and submitted by "Date End ". Modifications to the above Work Plan required the prior written approval of the County. A Work Plan modification will be required if the listed activity exceeds the assigned end date by 90 days or greater. Any modification(s) will be made an integral component of this Agreement. CJMHSA Amendment 002 Page 4 of 8 Packet Page -2245- D. PAYMENT SCHEDULE 11/13/2012 Item 16.D.5. 0 Invoices shall be submitted to the County on a monthly basis by the subrecipient. The following table details the project deliverables and corresponding documentation necessary for payment support. Deliverable Payment Schedule Case management Signed timesheet and evidence of payment Project Coordination Signed timesheet and evidence of payment Program Evaluation Annual Evaluation Reports Supplies Invoice /bill and evidence of payment Local Travel Actual travel costs Rent /Utilities Signed attestation of Chief Financial Officer Enchancements Invoice /bill and evidence of payment Comptroller Services Signed timesheet and evidence of payment EXHIBIT "B" SPECIAL CONDITIONS MONITORING The Subrecipient shall Permit all Persons who are duly authorized by the County to inspect and copy any records, papers, documents, facilities, goods and services of the Subrecipient which are relevant to this agreement, and to interview any clients, employees and subcontractor employees of the Subrecipient to assure the County of the satisfactory performance of the terms and conditions of this agreement. Following such review, the County will deliver to the Subrecipient a written report of its findings, and may direct the development, by the Subrecipient, of a corrective action plan where appropriate. The Subrecipient hereby agrees to timely correct all deficiencies identified in the corrective action plan. B. AUDITS 1. In the event the subrecipient expends $500,000 or more in Federal awards durinz its fiscal year, the subrecipient must have a single or pro-ram- specific audit conducted in accordance with the provisions of OMB Circular A -133, as revised. The subrecipeint agrees to provide a copy of their single audit for the Department's Single Audit to the County's grant coordinator. In the event the subrecipient expends less than $500,000 in Federal awards during its fiscal year, the subrecipient agrees to provide certification_ to the County's grant coordinator that a single audit was not required. In determining the Federal awards expended during_ its fiscal year, the subrecipient shall consider all sources of Federal awards, including Federal resources received from the County and other government agencies. Federal government (direct), other state agencies and other CJN4HSA Amendment 002 Page 5 of 8 Packet Page -2246- non -state entities. The determination of amounts of Federal award 11/13/2012 Item 16.D.5. in accordance with gLiidelines established by OMB Circular A -133, as revised An audit of the subrecipient conducted by the Auditor General in accordance with the provision of OMB Circular A -133, as revised, will meet the requirements of this part In connection with the above audit requirements, the subrecipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A -133 as revised 2. The schedule of expenditures should disclose the expenditures by agreement or contract number for each agreement with the County in effect during the audit ep riod The financial statements should disclose whether or not the matching requirements was met for each applicable agreement. All Questioned costs and liabilities due the department shall be fully disclosed in the audit report package with reference to the specific Meernent number. EXHIBIT "C" LINE ITEM BUDGET YEAR ONE OF THREE Grant Match David Lawrence Center Funds Funds 1 Salaries 2 Case Manager $31,900.00 3 MA Counselor $16,500.00 4 Forensic Supervisor $12,300.00 5 Clinical Supervision 7 200.00 6 Proiect Coordinator 12,750.00 7 Fringe Benefits 8 Case Manager $7,636.00 9 MA Counselor $4,077.00 10 Travel 11 Local Travel (2 Positions) $1,282.00 12 Supplies _ 455.00 13 Rent /Utilities 2 352.00 14 1 Enhancements $33,100.00 15 Cash $10,000.00 16 Total 94 495.00 $42,057.00 CJMHSA Amendment 002 Pacre 6 of 8 Packet Page -2247- 11/13/2012 Item 16.D.5. YEAR TWO OF THREE Grant Match David Lawrence Center Funds Funds 1 Salaries 2 Case Manager $31,900.00 3 MA Counselor $16,500.00 4 Forensic Supervisor L2,300.00 5 Clinical Supervision $7,200.00 6 Proiect Coordinator 513,390.00 7 Comptroller 7 000.00 8 Travel 9 Local Travel (2 Positions 1 456.35 10 Supplies 480.00 11 Rent /Utilities 2 352.00 12 Enhancements $33,100.0 0 13 Cash $10,000.00 14 Total 82 956.35 52 72200 YEAR THREE OF THREE Grant Match David Lawrence Center Funds Funds 1 Salaries 2 Case Manager $31,900.00 3 MA Counselor $16,500.00 4 Forensic Supervisor 12 300.00 5 Clinical Supervision 7 200.00 6 Proiect Coordinator $13,390.00 7 Comptroller 57,000.00 8 Travel 9 Local Travel $1,456.35 10 Supplies 5L80.00 11 Rent /Utilities 2 352.00 12 Enhancements $33,100.00 13 Cash $10,00o.00 14 Total $82,956.35 $52,722.00 CJMHSA Amendment 002 Page 7 of 8 Packet Page -2248- IN WITNESS WHEREOF, the Subrecipient and the County have c_ 11/13/2012 Item _, 16. __ D.5. authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: Dwight E. Brock, Clerl< of Courts By: Dated: (SEAL) Approved as to form and legal sufficiency: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Fred W. Coyle, Chairman Jennifer B. White Assistant County Attornev First Witness TType /print witness name' Second Witness tType /print witness namel CJMI-ISA Amendment 002 Paae 8 of 8 DAVID LAWRENCE MENTAL HEALTH CENTER (D/ B/ A DAVID LAWRENCE CENTER) Bv. David C. Schimmel Chief Executive Officer Packet Page -2249- 11/13/2012 Item 16.D.5. AMENDMENT NO.2 AGREEMENT FOR CRIMINAL JUSTICE, MENTAL HEALTH AND SUBSTANCE ABUSE REINVESTMENT GRANT (LHZ 25) THIS AMENDMENT, made and entered into on this 13th day of November 2012, by and between NAMI of Collier County, Inc. (f /k /a National Alliance on Mental Illness of Collier County, Inc.), EIN 65- 0047747, authorized to do business in the State of Florida, whose business address is 6216 Trail Boulevard, Building C, Naples, Florida, 34108, hereinafter called the "Subrecipient" and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County ": Words Str-u k Tr, e*,,- , are deleted; Words Underlined are added WITNESSETH: 2. STATEMENT OF WORK. The Subrecipient shall provide services in accordance with the Scope of Services, attached as Exhibit "A ", Special Conditions, attached as Exhibit "B ", aF4 the County's application submitted to, and approved by, the State of Florida Department of Children and Families, and the Memorandum of Understanding #LHZ25 -002 with all Attachments, referred to herein and made an integral part of this agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Subrecipient and the County project manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. THE CONTRACT SUM. The County shall pay the Subrecipient for the performance of this Agreement a total amount of ($96,204.09) the term -ef Agreement- Nh7ith Thirty- Two - Thousand Sixty Eight ane 09,1400 Pall r-s ($3-2,069.00) One Hundred Eleven Thousand Two Hundred Eighty -One 30/100 Dollars ($111,281.30) for the term of the Agreement with Thirty -Two Thousand Sixth -Eight 00/100 Dollars ($32,068.00 ) for year 1 and Thirty Nine Thousand Six Hundred -Six 65/100 Dollars ($39,606.65) for year 2 and Thirty Nine Thousand Six Hundred -Six 65/100 Dollars ($39,606.65) for vear 3 of that total amount being awarded beginning with state fiscal year 2010 -2011, Change a�aRc-e'�; ±hc ro��„'; . Payment will be made upon receipt of a proper invoice and match documentation equal to or more than the total of submitted payment requests and upon approval by Housing, Human and Veteran Services, or his designee, and in Page l of 8 Packet Page -2250- 11/13/2012 Item 16.D.5. compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act ". AMC 3.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within sib) meths thirty days after completion of ms —the term of this agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non- payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 5. NOTICES. All notices from the County to the Subrecipient shall be deemed duly served if mailed or faxed to the Subrecipient at the following Address: NAMI of Collier County 6216 Trail Boulevard Building C Naples, Florida 34108 Attn: Kathryn Leib - Hunter, Executive Director Phone: 239 - 434 -6726 Fax: 239 - 455 -6561 All Notices from the Subrecipient to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Housing, Human and Veteran Services 3339 Tamiami Trail, East, Suite 211 Naples, Florida 34112 Attention: Frank r,r.. Raise^ , Housing ' u,.,,s b b Geoffrev Mayon, Grant Coordinator Telephone: 239 - 252 -2336 Facsimile: 239 -252 -6542 The Subrecipient and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 15. COMPONENT PARTS OF THIS CONTRACT C AGREEMENT This GantT-ar=t Agreement consists of the attached component parts, all of which are as fully a part of Page 2 of 8 Packet Page -2251- the ^^��e= agreement as if herein set out verbatim: lnsurancf 11/13/2012 Item 16.D.5. Services and Memorandum of Understanding #LHZ25 -002 with all Attachments Addendum/ Addenda. 23. MATCH FUNDS. A match amount of $51,984.00 is required over the tluee (3) Year grant term for this Subrecipient agreement. The Subrecipient may satisfy the match requirement by providing services, salaries, fringe, rent, office expenditures, cash or in- kind services that are not otherwise used as match for other state or federal dollars. The percentage of Uay requests to total awarded funds must equal or exceed the percentage of match funds expenditures to total match funds when submitted, or pav requests will not be paid. EXHIBIT "A" SCOPE OF SERVICES B. BUDGET Collier County Housing, Human and Veteran Services is providing a total amount of Ninety Six Thousand Two 14undFed Feup anEl 00,1100 Pellars, (96,204.09 Thirty -Two Thousand Sixty -Eight 00/100 Dollars ($32,068.00) for year 1 and Thirty Nine Thousand Six Hundred -Six 65/100 Dollars ($39,606.65) for year 2 and again for year 3. The Subrecipient shall provide a match of Thirt�, Five Thousand One Hundred Eighty Feur an nn 1100 r,,,hars ($35,194)— Fifty -One Thousand Nine Hundred Eighty -Four and uu�.c vv� avv u , 00/100 Dollars ($51,984.00) as provided by Paragraph 23 herein. The matekwill be in th ferm of participant fees, in kind seiviees, and c-ash. The table below, as approved by the grantor agency, provides iiiie items budgeted 1� State Funds, Local Match and a Total Line Budget as shown in Exhibit "C". YEAR ONE OF THREE BUDGET DETAIL BUDGET DETAIL Line Item Description State Funds { Local Match Total Line Budget Contractual $32,068.00 $11,728.00 $43,796.00 TOTAL YEAR ONE $32,068.00 $11,728.00 $43,796.00 Page 3 of 8 Packet Page -2252- YEAR TWO OF THREE BITDC F.T TYPTATT 11/13/2012 Item 16.D.5. Line Item Description State Funds Local Match Total Line Budget Contractual $39.0 $il'72 $43,796.00 Provide Peer Specialist Services 39 606.65 2Q 128.00 59 734.65 TOTAL YEAR TWO $32,068.0 t,, ;12R A q g6,gg Q212014 39 606.65 20 128.00 59 734.65 YEAR THREE OF THREE BUDGET DF.TATT. Line Item Description State Funds Local Match Total Line Budget Contractual $32'Q68.0 $35,184.9 tA ado Provide Peer Specialist Services 39 606.65 $20,128.00 559.734.65 TOTAL YEAR THREE Q68,8 $Ii'72 ,06 q g6,gg Q212014 51a&.06.65 IZQ128.00 $59,734.65 TOTAL BUDGET DF,TATT. Line Item Description State Funds Local Match Total Line Budget Contractual $96,204.0 $35,184.9 $i3 39 nn Provide Peer Specialist Services 595,494.00 51984.00 5146,758.Q0 TOTAL YEAR ONE 4iA9 ter � an nn �w c� si 398 nn ���o Q212014 $111,281.30 $51,984.00 $163,265.30 C. PROTECT [WORK PLAN The following Project Work Plan is in effect for program monitoring requirements only and, as such, is not intended to be used as a payment schedule. Date Start Date I End YEAR ONE THROUGH THREE WORK PLAN 03/2011 02/2014 Collier County provide administrative services 03/2011 02/2014 Provide Peer Specialist Services 03/2011 02/2014 Provide Peer Specialist Supervision 03/2011 02/2014 Training to Peer Specialist in SSI Outreach Access Recovery (SOAP) 07 2012 Q212014 Provide CIT Training Volunteer Services Page 4 of 8 Packet Page -2253- 11/13/2012 Item 16.D.5. The above Project Work Plan details items to be completed and submitted by "Date End ". Modifications to the above Work Plan required the prior written approval of the County. A Work Plan modification will be required if the listed activity exceeds the assigned end date by 90 days or greater. Any modification(s) will be made an integral component of this Agreement. D. PAYMENT SCHEDULE Invoices shall be submitted to the Countv on a monthly basis by the subrecipient. The following table details the project deliverables e. and corresponding documentation necessary for payment support. Deliverable Pavment Schedule Peer Specialist Services Signed timesheet and evidence of payment Project Coordination Signed timesheet and evidence of Pavment CIT Training Volunteer Signed timesheet Local Travel I Actual Travel Costs EXHIBIT "B" SPECIAL CONDITIONS A. MONITORING The Subrecipient shall permit all persons who are duly authorized by the Count, to inspect and copy any records, papers, documents, facilities, goods and services of the Subrecipient which are relevant to this agreement, and to interview anv clients, employees and subcontractor employees of the Subrecipient to assure the County of the satisfactory performance of the terms and conditions of this agreement. Following such review, the Countv will deliver to the Subrecipient a written report of its finding's, and may direct the development, by the Subrecipient, of a corrective action plan where appropriate. The Subrecipient hereby agrees to timelv correct all deficiencies identified in the corrective action plan. B. AUDITS 1. In the event the Subrecipient expends $500,000 or more in Federal awards during its fiscal vear, the Subrecipient must have a single or program - specific audit conducted in accordance with the provisions of OMB Circular A -133, as revised. The Subrecipeint agrees to provide a copy of their single audit for the Department's Single Audit to the County's grant coordinator. In the event the Subrecipient expends less than $500,000 in Federal awards during its fiscal year, the Subrecipient a egr es to provide certification to the Countv's grant coordinator that a single audit was not required. In determining the Federal awards expended during' its fiscal year, the Subrecipient shall consider all Page 5 of 8 Packet Page -2254- Subrecipient shall consider all sources of Federal awards, includ 11/13/2012 Item 16.D.5 received from the County and other government agencies. Federal government (direct, other state agencies and other non -state entities. The determination of amounts of Federal awards expended should be in accordance with guidelines established by OMB Circular A -133, as revised. An audit of the Subrecipient conducted by the Auditor General in accordance with the provision of OMB Circular A -133 as revised, will meet the requirements of this part. In connection with the above audit requirements, the Subrecipient shall fulfill the requirements relative to auditee responsibilities as vrovided in Subpart C of OMB Circular A -133, as revised. 2. The schedule of expenditures should disclose the expenditures by agreement or contract number for each agreement with the County in effect during the audit period. The financial statements should disclose whether or not the matching requirements was met for each applicable agreement. All questioned costs and liabilities due the department shall be fully disclosed in the audit report package with reference to the specific agreement number. EXHIBIT "C" LINE ITEM BUDGET YEAR ONE OF THREE Grant Match NAMI Funds Funds 1 Salaries 2 Peer Counselor $28,000.00 3 NAMI Director L120-0.00 4 Fringe Benefits 5 Peer Counselor L,786.00 4 Travel $1,282.0 0 5 Rent /Utilities 1728.00 7 Cash _ 2 500.00 2 Total $32,068.00 $11,728.Op Pave 6 of 8 Packet Page -2255- YEAR TWO OF THREE 11/13/2012 Item 16.D.5. Grant Match NAMI Funds Funds 1 Salaries 2 Peer Counselor $32,454.65 3 NAMI Director 12 900.00 4 Travel $4.152.0 0 5 Bent Utilities 1728.00 6 CIT Training $3,000.0 0 7 Cash 52,500.00 8 CIT Materials &Supplies 51-000,00 9 1 Total $39,606.6-5 $20,128.00 YEAR THREE OF THREE Grant Match NAMI Funds Funds 1 Salaries 2 Peer Counselor $32,454.65 3 NAMI Director 12 900.00 4 Travel $4,152.00 5 Rent /Utilities 1728,00 6 CITTrainine 3 000,00 7 Cash 2,500.00 8 CIT Materials & Supplies 3 000.00 9 Total $39,606.6.5 $20.128.00 Page 7 of 8 Packet Page -2256- IN WITNESS WHEREOF, the Subrecipient and the County have E 11/13/2012 Item 16.D.5. 1 J ✓ authorized person or agent, hereunder set their hands and seals on the date and year first above written. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY, FLORIDA Dwight E. Brock, Clerk of Courts By: Dated: (SEAL) Approved as to form and legal sufficiency: Jennifer B. White Assistant County Attorney J ✓ First Witness TType /print witness nameT Second Witness TType/ print witness name' By: Fred W. Coyle, Chairman c- NAMI of Collier County, Inc. (f /k /a National Alliance on Mental Illness of Collier County, Inc.) By: Kathryn Leib - Hunter Executive Director FaL,e S of S Packet Page -2257- w 11/13/2012 Item 16.D.5. AMENDMENT NO.2 AGREEMENT FOR CRIMINAL TUSTICE, MENTAL HEALTH AND SUBSTANCE ABUSE REINVESTMENT GRANT (LHZ 25) THIS AMENDMENT, made and entered into on this 13th day of November 2012, by and between Collier County Sheriff's Office, whose business address is 3319 Tamiami Trail E., Naples, Florida, 34112, hereinafter called the "Subrecipient" and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County ": Words Str- el Thfou b, are deleted; Words Underlined are added WITNESSETH: 2. STATEMENT OF WORK. The Subrecipient shall provide services in accordance with the Scope of Services, attached as Exhibit "A ", Special Conditions, attached as Exhibit "B", aiid the County's application submitted to, and approved by, the State of Florida Department of Children and Families, and the Memorandum of Understanding #LHZ25 with all Attachments, referred to herein and made an integral part of this agreement. This Agreement contains the entire understanding between the parties and any modifications to tl-ds Agreement shall be mutually agreed upon in writing by the Subrecipient and the County project manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. THE CONTRACT SUM. The County shall pay the Contractor Subrecipient for the performance of this Agreement a total amount of One undr -ed Felctr -tee;R -i PUSRREI b One Hundred Twenty -Two Thousand Eight Hundred One and 00/100 Dollars ($122,801) over the term of the Agreement with Thirty Eight Thousand Two Hundred Sixty Seven and 00/100 Dollars ($38,267.00) for year one and Forty -Two Thousand Two Hundred Sixty -Seven and 00/100 Dollars ($42,267.00) for vear two and Fortv -Two Thousand Two Hundred Sixty- Seven and 00/100 Dollars ($42,267.00) gain for vear three of that total amount being awarded beginning with state fiscal year 2010 -2011, subject -te-Ck g QY-Jer-s -as Payment will be made upon receipt of a proper invoice and match documentation equal to or more than the total of submitted payment requests and upon approval by Housing, Human and Veteran Services, or his designee, Page 1 of 7 Packet Page -2258- 11/13/2012 Item 16.D.5. AMENDMENT NO.2 AGREEMENT FOR CRIMINAL TUSTICE, MENTAL HEALTH AND SUBSTANCE ABUSE REINVESTMENT GRANT (LHZ 25) THIS AMENDMENT, made and entered into on this 13th day of November 2012, by and between Collier County Sherriff's Office, whose business address is 3319 Tamiami Trail E., Naples, Florida, 34112, hereinafter called the "Subrecipient" and Collier County, a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County ": Words StruEl, Through are deleted; Words Underlined are added WITNESSETH: 2. STATEMENT OF WORK. The Subrecipient shall provide services in accordance with the Scope of Services, attached as Exhibit "A ", Special Conditions, attached as Exhibit "B", and the County's application submitted to, and approved by, the State of Florida Department of Children and Families, and the Memorandum of Understanding #LHZ25 with all Attachments, referred to herein and made an integral part of this agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Subrecipient and the County project manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. THE CONTRACT SUM. The County shall pay the Cent+acto r Subrecipient for the performance of this Agreement a total amount of One�unr -ed Fp-ii-jr-fteen Thewasaiid Eight One Hundred Twenty -Two Thousand Eight Hundred One and 00/100 Dollars ($122,801 over the term of the Agreement with Thirty Eight Thousand Two Hundred Sixty Seven and 00/100 Dollars ($38,267.00) for year one and Forty -Two Thousand Two Hundred Sixty -Seven and 00/100 Dollars ($42,267.00) for year two and Forty -Two Thousand Two Hundred SixtjL- Seven and 00/100 Dollars ($42,267.00 ) for year three of that total amount being awarded beginning with state fiscal year 2010 -2011, advance by the . Payment will be made upon receipt of a proper invoice and match documentation equal to or more than the total of submitted payment requests and upon approval by Housing, Human and Veteran Services, or his designee, and in cm Page 1 of 7 Packet Page -2259- 11/13/2012 Item 16.D.5. compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act ". 3.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within sue) mks thirty after completion of ^^�tTaEt - the term of the agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non- payment under the legal doctrine of "lathes" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 5. NOTICES. All notices from the County to the Subrecipient shall be deemed duly served if mailed or faxed to the Subrecipient at the following Address: Collier County Sheriff's Office 3319 Tamiami Trail E. Naples, Florida 34112 Attn: Kevin Rambosk, Sheriff Phone: 239 -252 -0554 Fax: 239 -793 -9333 All Notices from the Subrecipient to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Housing, Human and Veteran Services 3339 Tamiami Trail, East, Suite 211 Naples, Florida 34112 Attention: o Managejf Geoffrey Magon, Grant Coordinator Telephone: 239- 252 -2336 Facsimile: 239 - 252 -6542 The Subrecipient and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 15. COMPONENT PARTS OF THIS C NTR C-T AGREEMENT. This Corgi= agreement consists of the attached component parts, all of which are as fully a part of Page 2 of 7 Packet Page -2260- the cone agreement as if herein set out verbatim: Insuranc 11/13/2012 Item 16.D.5. Services and Memorandum of Understanding #LHZ25 -002 with all Attachments -Addendum/ Add end-a. 23. MATCH FUNDS. A match amount of $325,292.00 is required over the three (3) year grant term for this Subrecipient agreement The Subrecipient may satisfy the match requirement by providing services, salaries, fringe, rent, office expenditures cash or in kind services that are not otherwise used as match for other state or federal dollars. The percentage of pay requests to total awarded funds must equal or exceed the percentage of match funds expenditures to total match funds when submitted, or pay requests will not be paid. EXHIBIT "A" SCOPE OF SERVICES B. BUDGET Collier County Housing, Human and Veteran Services is providing a total amount of One One Hundred Twenty -two Thousand Eight Hundred One and 00/100 ($122,801.00). The Subrecipient shall provide a match of Tlifee - I4undr-ed One Thousand Six - unred Three Hundred Twenty -Five Thousand Two Hundred Ninety -Two and 00 /100 Dollars ($325,292.00) as provided by para rapa h 23 herein. The sa-teh will be in the iei:m -ef in kind services and eash. The table below, as approved by the grantor agency, provides line item budgeted � State Funds, Local Match and a Total Line Budget as shown in Exhibit "C". YEAR ONE OF THREE BUDGET DETAIL BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual $38,267.00 $100,564.00 $138,831.00 TOTAL YEAR ONE $38,267.00 $100,564.00 $138,831.00 Page 3 of 7 Packet Page -2261- YEAR TWO OF THREE 11/13/2012 Item 16.D.5. BUDGET DETAIL Line Item Description State Funds Local Match Total line Budget Contractual $3g 267 nn $100,564.QQ $138,831.0c) 42 267.00 $112.364.00 1154,631.00 TOTAL YEAR TWO t X00,56 98 $138,831.0 8 67,Q^o 42 267.00 $112,364.00 $154,631.00 YEAR THREE OF THREE BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual $3g 26; nn �- 'ozvrvo $100,56 4-58 IZQ Q�� nn grav�v�-s:w 42 267.00 $112,364.00 $154,631.00 TOTAL YEAR THREE $1- $81.98 c2n3 r.0 $42267.00 $112,364.00 $154,631.00 TOTAL BUDGET DETAIL Line Item Description State Funds Local Match Total Line Budget Contractual 114 4o $301, noon $416,493.99 5122,801.00 $325.292.00 $448,093A0 TOTAL YEAR ONE $1- $81.98 c2n3 r.0 5122,801.00 $325,292.00 $448,093.00 EXHIBIT "B" SPECIAL CONDITIONS A. MONITORING The Subrecipient shall permit all persons who are duly authorized by the Countv to inspect and co123,any records, papers, documents, facilities, goods and services of the Subrecipient which are relevant to this agreement and to interview any clients, employees and subcontractor employees of the Subrecipient to assure the County of the satisfactory performance of the terms and conditions of this agreement Following such review, the County will deliver to the Subrecipient a written report of its findings and may direct the development, by the Subrecipient, of a corrective action plan where appropriate. The Subrecipient hereby agrees to timely correct all deficiencies identified in the corrective action plan. Page 4 of 7 Packet Page -2262- 11/13/2012 Item 16.D.5. B. AUDITS 1. In the event the Subrecipient expends $500,000 or more in Federal awards during its fiscal year, the Subrecipient must have a single or pro rg am_specific audit conducted in accordance with the provisions of OMB Circular A -133 as revised The Subrecipient agrees to provide a copy of the single audit for the Department's Single Audit to the County's grant coordinator. In the event the Subrecipient expends less than $500,000 in Federal awards during its fiscal vear, the Subrecipient agrees to provide certification to the County's grant coordinator that a single audit was not required In determining the Federal awards expended during its fiscal year, the Subrecipient shall consider all sources of Federal awards, including Federal resources received from the County and other government agencies. Federal government (direct), other state agencies and other non -state entities. The determination of amounts of Federal awards expended should be in accordance with guidelines established by OMB Circular A -133, as revised An audit of the Subrecipient conducted by the Auditor General in accordance with the provision of OMB Circular A -133, as revised, will meet the requirements of this part In connection with the above audit requirements, the Subrecipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A -133, as revised. 2. The schedule of expenditures should disclose the expenditures by agreement or contract number for each agreement with the CounZ7 in effect during, the audit period The financial statements should disclose whether or not the matching requirements was met for each applicable agreement. All questioned costs and liabilities due the department shall be fully disclosed in the audit report package with reference to the specific agreement number. Pace 5 of 7 Packet Page -2263- 11/13/2012 Item 16.D.5. EXHIBIT "C" LINE ITEM BUDGET YEAR ONE OF THREE Grant Match CCSO Funds Funds 1 Salaries 2 Discharge Planner $30,000.00 3 D/C Plan Supervisor 9 000.00 4 Grant Coordinator Meetings 2 684.00 5 Fringe Benefits 560.00 b Discharge Planner 7 812.00 6 Supplies 455.00 2 448.00 7 Rent/Utilities 2,448.00 8 CIT Training 76 432.00 9 1 cash $42,267.00 10 Ooo.00 10 Total 38 267.00 $100.564.00 YEAR TWO OF THREE Grant Match CCSO Funds Funds 1 Jaalaries 2 Discharge Planner $41,812.00 3 D/C Plan Supervisor 9 000.00 4 Grant Coordinator Meetings 2 684.00 5 Grant Accountant 560.00 6 Supplies 455.00 7 Rent /Utilities 2 448.00 8 CIT Training 87 b72.00 9 Cash 510,000.00 10 Total $42,267.00 5112,364.00 Page 6 of 7 Packet Page -2264- 11/13/2012 Item 16.D.5. YEAR THREE OF THREE Grant Match CCSO Funds Funds 1 I Salaries 2 Discharge Planner $41,812.00 _ 3 D/C Plan Supervisor IM -00-00 4 Grant Coordinator Meetings $2,684.00 5 Grant Accountant 560.00 6 Supplies $455.00 7 Rent /Utilities 12A48.00 8 CIT Trainine 87 672.00 9 Cash L91000,00 10 Totaf $42,267.00 $112.364.00 IN WITNESS WHEREOF, the Subrecipient and the County have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY, FLORIDA Dwight E. Brock, Clerk of Courts Bv: Dated: (SEAL) Approved as to form and legal sufficiency: Bv: Fred W. Coyle, Chairman COLLIER COUNTY SHERIFF'S OFFICE By: Jennifer B. White Kevin Rambosl: Assistant County Attorney e o i Sheriff First Witness /'Type / print witness narne Second Witness /`Type /print witness nameT Paae 7 of 7 Packet Page -2265-