Agenda 11/13/2012 Item #16A2411 /13/2012 Item 16.A.24.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the expenditure of tourist development
Category "A" tax funds for a Peer Review for Wiggins Pass Channel Improvements by
Olsen Associates, Inc. for a lump sum amount of $34,900 and a Peer Review of the Collier
County Beaches volume design by Atkins North American, Inc under Contract No. 09-
5262-CZ for a lump sum amount of $15,905.
OBJECTIVE: To move forward with the Peer Review for Wiggins Pass Channel Improvements
and the renourishment volumes of the Collier County Beaches.
CONSIDERATIONS: Peer Review of Wiggins Pass Channel Improvements:
At the October 9, 2012 Board of County Commissioner (BCC) meeting, the BCC approved a
Special Treatment Development Pen-nit to Straighten Wiggins Pass with the condition that a Peer
Review be conducted to analyze and verify that the project's design objective will be
accomplished. Also requested was an analysis of the impact that the channel tributaries have on
the design.
Requests for proposals were sent and three proposals/responses were received from the following
consultants: Atkins North America, Inc.; Coastal Engineering Consultants, Inc. (CEC);
Humiston and Moore (H &M) and Olsen Associates, Inc. Olsen was selected for the following
reasons:
1. Atkins declined submitting a proposal for the work assignment due to their current
workload.
2. CEC declined submitting a proposal due to current contractual commitments.
3. H &M declined submitting a proposal because it could be perceived as a conflict of
interest.
4. Olsen submitted a proposal for $34,900.
Olsen Associates, Inc. has been selected to perform this work for a lump sum price of $34,900.
The work will include a brief written report that outlines the professional opinion regarding the
adequacy and completeness of the modeling, the conclusion drawn from the modeling,
uncertainties in the predicted or probable performance of project alternatives and related
recommendations and observations regarding approaches to meet the project's objectives. Based
on the estimated amount of the work (under $35,000.00), a CCNA solicitation was not required.
See Section 287.055(3)(a)l, Fla. Stat.
This review also includes the following:
(1) A one -day initial site visit by the Principal Investigator to become directly familiar with
the area,
(2) Informal discussions with the County, Coastal Planning & Engineering (CP &E) and
Humiston & Moore (H &M) for briefings,
(3) Review of the relevant documents,
(4) Preparation and transmittal of the report,
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11/13/2012 Item 16.A.24.
(5) Discussion of the project and our findings /report with Florida Department of
Environmental Protection /Bureau of Beaches & Coastal Systems (FDEP /BBCS) staff,
including Bob Brantly, and
(6) Follow -up discussion and /or presentations, including allowance for a one -day meeting in
Collier County if requested.
(7) The final report would include a summary of discussions with Mr. Brantly and/or other
FDEP /BBCS staff, including our understanding of their current concerns, predictions, or
thoughts about the Wiggins Pass project.
Peer Review of the renourishment volumes for the next Collier County Beach Renourishment:
The intention of this Peer Review is to provide design methodology and proposed renourishment
volume review of the upcoming beach nourishment project by Atkins North American, Inc. for a
lump sum price of $15,905. Atkins will review design drawings, monitoring reports,
calculations, modeling results and construction standards in this analysis. A written report will
be prepared addressing the adequateness of the design, the completeness of the design, probable
outcome and recommendations, if any. Atkins will be awarded this work under fixed term
contract no.: 09 -5262.
FISCAL IMPACT: Funding for this project will be from Tourist Development Tax Category
"A" funding within Tourist Development Council (TDC) Beach Renourishment Fund 195.
Funding is available i-n Projects 80210 and 80096.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
ADVISORY COMMITTEE RECOMMENDATIONS: At the September 13, 2012 CAC
meeting, the Wiggins Pass Peer Review was recommended for approval by an 8 to 1 vote. At the
October 11, 2012 CAC meeting, the Collier County beach volume Peer Review was
recommended for approval by a 5 to I vote.
The Tourist Development Council at their October 22, 2012 meeting voted not to approve both
of these Peer Reviews by a 7 -0 vote.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office,
requires majority vote, and is legally sufficient for Board action. — CMG
RECOMMENDATION: To approve and authorize the expenditure of tourist development
Category "A" tax funds for Peer Review for Wiggins Pass Channel Improvements by Olsen
Associates, Inc. in the amount of $34,900 and the Peer Review of Collier County Beach volume
design by Atkins North American, Inc. in the amount of $15,905.
PREPARED BY: J. Gary McAlpin, P.E., Coastal Zone Management, Natural Resources
Department, Growth Management Division.
Attachments:
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11/13/2012 Item 16.A.24.
1. Olsen Peer Review proposal
2. Atkins Peer Review proposal
3. Additional proposals /responses for Peer Review Wiggins Pass Channel Improvement
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11/13/2012 Item 16.A.24.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.24.
Item Summary: Recommendation to approve a Peer Review for Wiggins Pass Channel
Improvements by Olsen Associates, Inc. for a lump sum amount of $34,900 and a Peer Review
of the Collier County Beaches volume design by Atkins North American, Inc under Contract No.
09- 5262 -CZ for a lump sum amount of $15,905. Make a finding that these items promote
tourism.
Meeting Date: 11/13/2012
Prepared By
Name: HambrightGail
Title: Accountant,Coastal Zone Management
10/24/2012 12:17:25 PM
Approved By
Name: PuigJudy
Title: Operations Analyst, GMD P &R
Date: 10/24/20122:53:54 PM
Name: McAlpinGary
Title: Director - Coastal Management Programs,Coastal Zon
Date: 10/24/2012 4:23:11 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 10/24/2012 5:10:24 PM
Name: MarkiewiczJoanne
Title: Manager - Purchasing Acquisition,Purchasing & Gene
Date: 10/29/2012 11:37:05 AM
Name: GreeneColleen
Title: Assistant County Attorney,County Attorney
Date: 11/1/2012 3:00:04 PM
Name: KlatzkowJeff
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Title: County Attorney
Date: 11/1/2012 4:37:51 PM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 11/1/2012 5:12:27 PM
Name: OchsLeo
Title: County Manager
Date: 11/4/2012 12:04:54 PM
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11/13/2012 Item 16.A.24.
1 October 2012
J. Gary McAlpin
Director, Coastal Zone Management
3299 Tamiami Trail East, Suite 103
Naples, FL 34112
Re: Peer Review for Wiggins Pass Channel Improvements
Collier County
Dear Jeff.
11/13/2012 Item 16.A.24.
olsen
associates, inc.
Coastal Engineering
The following presents our firm's proposal to prepare a coastal engineering peer review of
proposed alternatives to improve the navigation channel at Wiggins Pass, with specific reference
to the plan proposed by CP &E in the current permit and supporting application. That plan, as
described in a February 2010 submittal, principally involves straightening the flood shoal channel
by dredging and disposal of sediment as a `sand dike' along the north bank, along with adaptive
management for dredging and beach disposal of the outer, ebb shoal channel. Our understanding
is that the primary project objectives are to decrease the magnitude and frequency of dredging
requirements, maintain more reliable navigation, mitigate beach erosion along the adjacent north
beach, and protect the estuarine resources.
After briefly reviewing several of the documents initially provided to our firm, it would
appear that there are two principal -- somewhat divergent -- approaches proposed to improve the
Pass. One involves hvdraulic, non - structural control (dredging and sand dikes, as proposed), and
the other involves littoral, structural control (with breakwaters, groins or jetties, etc.). There are,
of course, also hybrid alternatives that might combine these approaches. Numerical models and
engineering reports have been prepared by CP &E and Humiston & Moore (H &M) that describe
the inlet and several non - structural alternatives.
As requested, our firm's peer review would not replicate these models or analysis, nor
otherwise conduct modeling or new data collection. Instead, our analysis would review the
models' assumptions and calibration, sufficiency and thoroughness of the model runs, and the
engineering conclusions from the model analysis. Our analysis and review would likewise
include additional recommendations and observations regarding the risks and probable success of
various project alternatives, based upon the existing model analysis and our firm's prior
experience and knowledge of inlet hydraulics.
zr
In this regard, our approach would primarily consist of reviewing in detail the recent
reports by CP &E and secondarily those formulated by H &M for the County, along with the
permit application and subsequent RAI responses. We would also need to obtain and review the
existing Inlet Management Plan (and any draft or pending revisions thereto), the current and /or
prior maintenance dredging permit for the Pass, prior surveys and/or maintenance- dredge
construction plans, and the Corps' 1980 Project Report, each assumed to be provided by the
County. To review the model(s) and efficacy of the proposed solution(s), our review would seek
olsen associates, inc. 1 2618 Herschel Street I Jacksonville, FL 32204 1 904.387.6114 1 FAX 904.384.7368
W' Packet Page -1761- corn
11/13/2012 Item 16.A.24.
Mr. J. Gary McAlpin 1 October 2012
Wiggins Pass, Peer Review Page 2 of 2
to develop a working understanding of the occurrence and nature of historical and existing
shoaling problems in the Pass, historical changes in the shorelines and channel change (described
in the existing reports and FDEP database), the inlet sediment budget, and the principal
environmental and/or regulatory constraints.
Our review would be summarized in a brief written report that outlines our professional
opinion regarding the adequacy and completeness of the modeling, the conclusions drawn from
the modeling, uncertainties in the predicted or probable performance of project alternatives, and
related recommendations and observations regarding approaches to meet the project's objectives.
The latter would likely include our opinion as to the potential adequacy, deficiencies, and /or
advantages of a structural (littoral control) versus a non - structural (hydraulic) approach to the
problem; or, at least, our opinion regarding potential deficiencies or advantages in each approach,
and the probability of success (or uncertainty) in each approach.
Toward completion of this review, this proposal makes allowance for (1) a one -day initial
site visit by the Principal Investigator to become directly familiar with the area, (2) informal
discussions with the County and CP &E and H &M for briefings, (3) desk -top study of the relevant
documents, (4) preparation and transmittal of the report, (5) discussion of the project and our
findings /report with FDEP /BBCS staff, including Bob Brantly, and (6) follow -up discussion
and /or presentation, including allowance for a one -day meeting in Collier County if requested.
Our final report would include a summary of our discussions with Mr. Brantly and /or other
FDEP /BBCS staff, including our understanding of their current concerns, predictions, or thoughts
about the Wiggins Pass project.
The proposed fee for this effort would be $34,900 l.s.
The Principal Investigator and Project Manager would be Dr. Kevin Bodge, P.E., in
collaboration with myself and the firm's staff. We anticipate that this effort would require 60
days after your authorization to proceed, to develop the peer review report. We would strive to
have preliminary results at the 45 day mark, mol.
Please do not hesitate to contact me or Dr. Bodge if you have any questions regarding this
submittal. Thank you for the opportunity to offer our finn's professional coastal engineering
services.
Sincerely,
._.i
Erik J. Olsen, P.E.
Principal Engineer
oisen associates, inc.
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11/13/2012 Item 16.A.24.
Professional Engineering Services
for
Peer Review Services of Collier County Beaches for Coastal Management
ATKINS is pleased to provide a scope of work for Collier County Coastal Zone Management
Department. The intention of this Work Assignment is to provide peer review of the beach nourishment
design methodology prepared for the County by Coastal Planning and Engineering. In accordance with
Collier County Contract Number 09- 5262 -CZ the following scope of work is presented herein.
SCOPE OF SERVICES
Atkins will review the beach design template for Vanderbilt, Park Shore, and Naples Beach. Vanderbilt
Beach will include range monuments R -25 through R -31, Park Shore will cover R -43 though U -55, and
the Naples Beach fill template will address R -58A to R -73. Atkins will review documentation prepared by
Coastal Planning and Engineering in support of the design process. Documents include: Collier County
Conceptual Renouishment Project Analysis October 2011, Design Calculation Tables October 2012, and
other design information that is relevant. Atkins will also use the results of the recently completed 2012
County Coastal Monitoring Report and Post- Tropical Debby Impacts Report to evaluate the predicted
design life of the planned beach renourishment events. Atkins will review design drawings, calculations,
modeling results and construction standards and write a memorandum that details the methods used and
provides a review of our findings.
The above analyses will provide a qualitative understanding of the proposed design project and the
memorandum will be submitted as a bound printed document and on a disk in electronic .pdf format.
ATKINS will prepare for, travel to and attend one (1) meeting. The meetings will be held to coordinate
the project, meet with County staff, and to provide project updates /results to the County Project Manager
and other stakeholder representatives as deemed necessary and appropriate. One ATKINS senior
engineer will attend each of these meetings, again as deemed appropriate.
Budget Estimate
Work for this assignment will be performed for the lump sum amount of $15,905. Work will be billed to
the County on a monthly basis based on the percentage of work completed for the preceding month. The
budget breakdown per project area is as follows:
Task 1 — Collier County Beach Design Template Peer - Review Analysis & Memorandum ........ $15,905
Total............................................................................. ............................... $15,905
Schedule Estimate
The following schedule of completion is anticipated.
Submit draft reports within 30 calendar days following the Notice -to- Proceed and receipt of all
required data (surveys) to complete analysis.
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11/13/2012 Item 16.A.24.
Assumptions
1. All existing information/documentation including, but not limited to, survey data, project permits,
environmental information, previous studies, etc. will be provided to ATKINS by the County.
2. This quote is based-,upon conversations with County Staff on October 9, 2012.
3. No modeling a alyysis or design t�be generated from this peer- review.
October 10, 2012
r`r
Jeffrer/R.;fabar Date
Atkins North American, Inc.
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11/13/2012 Item 16.A.24.
PROJECTBUD ET _.
Client:
Project: 10ollierCmintv Beach Pppr Rpvqew
Project No: TBD Prepared By BDF
Labor Costs
Task
Rate
'task 1
_ Monitoring
Reports
Total
Manhours
Raw
Labor
Cost
Multiplied
Labor
Cost
N l
Personnel Classification
Project Manager
$58.85
10
10
$589
$1.795
Senior Engineer
$42.92
30
30
$1.288
$3,927
Project Engineer
$35.50
40
40
$1,420
54.331
E ngineer EIT
WA)
32
32
$960
$2.928
CAD Technician
$30.00
'4
24
$720
$2.196
Adr[nnistrative
$18.70
4
4
$75
$228
Total Hours
Mult. Labor Cost
140
140
$0
Graphics/Reproduction
$5(0X)
$15.405
$15.405
Total Project Budget $500 x' 'Ale $15.905
3
Packet Page -1765-
Reimbursable
Multiplied
Reimbursable Costs
Task No. 1
y +fk}* £" x
Cods
Costs
Travel
SO
$0
$o
Lodging
$o
�"r� dp
gri rt fit"
$o
$o
Misc.
$0
,y , al°, „,ts,§ i
ILI,
,r yt 'ft4kt
s ' 11 x '
$0
$0
Geotechnical Analysis
$0
$o
$o
Beach Su vey
$o
t 1 "�1�
$0
Graphics/Reproduction
$5(0X)
$500
$500
$500
$500
Total Reimbursables
$500
, ", `,
Total Mult. Reimbursables
$500
i dory a „`
$500
$500
"
Total Project Budget $500 x' 'Ale $15.905
3
Packet Page -1765-
ATKINS
Gary McAlpin, Director
Coastal Zone Management
Collier County Government
3299 Tamiami Trail East, Suite 103
Naples, FL 34112
Phone Number: (239) 252 -5342
Fax Number: (239) 252 -2950
Email: GaryMcA)Pin@—colliergov.net
REFERENCE: Decline - Wiggins Pass Peer Review Services
Dear Mr. McAlpin,
iIiIJ KM11FA�iiMiNOW,
rvcvv ouau 1caa 1 -u
5of7
Atkins North America, Inc.
4030 West Boy Scout Boulevard, Suite 700
Tampa, Florida 33607
Telephone: +1.813.282.7275
www.atkinsgiobal.com/northamerica
This letter is to respectfully decline submitting a fee proposal for the above referenced work
assignment. Largely based on our existing workload, we would not be able to provide the
requested review in a timely manner. We look forward to upcoming opportunities with the
County in the near future.
Please contact me at (727) 510 -7619 if I can assist you with any additional information.
Sincerely,
Atkins North America, Inc.
Jefftey)IR. Tabar, P.E.
Project Director
Packet Page -1766-
COASTAL
ENGINEERING
CONSULTANTS
INC
A CECI GROUP COMPANY
September 25, 2012
Gary McAlpin, P.E.
Director
Collier County Coastal Zone Management Department
2800 North Horseshoe Drive
Naples, Fl. 34104
Dear Mr. McAlpin:
11/13/2012 Item 16.A.24.
rvew Dusuiess i -U
6of7
CECI Grout) Services
Civil Engineering
Planning Services
Survey & Mapping
Coastal Engineering
Environmental Services
Website: www.coastalengineering.com
Pursuant to our phone conversation of September 24, 2012, we understand that the Coastal Zone
Management Department is seeking a proposal in accordance with our annual contract, No. 09-
5262-CZ including a detailed scope, fee and schedule for completing a peer review of the
Wiggins Pass Inlet Management Plan developed by Collier County and Coastal Planning and
Engineering. We further understand that time is of the essence in completing the peer review, for
this critical project.
At this time, Coastal Engineering Consultants respectfully declines the offer to provide the
proposal for the peer review. Due to our current contractual commitments, we are unable to
complete the peer review in accordance with the County's time frame.
We thank you for this opportunity and look forward to continuing to provide you high - quality
professional services on our current contracts as well as on future projects.
Respectfully,
COASTAL ENGINEERING CONSULTANTS, INC.
I
Michael T. Poff, P.E.
3106 So. Horseshoe Drive. Naples, Florida 34104 * Phone (239) 643 -2324 Fax (239) 643 -1143 * E -mail: infori eeciticom
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11/13/2012 Item 16.A.24.
IVeW DUJIIICSJ /-U
McAlpinGary 7 of 7
From: Brett Moore fbdm @humistonandmoore.com]
Sent: Tuesday, October 02, 2012 9:37 AM
To: McAlpinGary; 'WilliamLorenz @colliergov.net'
Subject: Wiggins Pass Peer Review
Gary and Bill,
This s a follow up to my earlier discussion with Bill and follow up meeting with Gary last week regarding the county's
intent to hire a firm to conduct a peer review of the analysis and approach being recommended for Wiggins Pass. I was
asked if we would consider doing the peer review. I indicated that we are certainly capable of reviewing the modeling
and analysis completed for Wiggins Pass. However, our firm was previously involved in this project for the county. We
completed two reports, one evaluating structural and non - structural alternatives which concluded that the non-
structural approach was inadequate to achieve the county's goal of saving money and reducing impacts.
Based on this, I would be concerned that whatever we would do at this point relative to a peer review could be
perceived as a conflict of interest. That being the case, you indicated that the county was considering Olsen and
Associates, inc. which we believe is a good choice to do the review.
Please let me know if you have any questions regarding this.
Brett
Brett D. Moore, P.E., President
'-iumiston & Moore Engineers
379 Strand Court, Naples, FL 34110
Main: 239 - 594 -2021
Direct: 239 -566 -0649 ext.102
Mobile: 239 - 825 -5618
bdmahumistonandmoore com
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