Agenda 10/23/2012 Item #16E4 10/23/2012 Item 16.E.4.
EXECUTIVE SUMMARY
Recommendation to provide after-the-fact approval of a Federal Emergency Management
Agency's Staffing for Adequate Fire and Emergency Response (SAFER) Grant Application in
the amount of $916,080 to hire six Firefighters for a time limited period for the Ochopee Fire
Control District
OBJECTIVE: To obtain an after-the-fact approval of a Federal Emergency Management Agency
(FEMA) Staffing for Adequate Fire and Emergency Response (SAFER) Grant application to hire six
Firefighters for the Ochopee Fire Control District.
CONSIDERATIONS: The Bureau of Emergency Services Director has given direction for the past
five years to pursue and look at the feasibility of obtaining a SAFER Grant. The pursuit of grants has
been the direction of the County Manager and the Board of County Commissioners. This is the first
time Ochopee Fire Control District has applied for the FEMA Staffing for Adequate Fire and
Emergency Response (SAFER) Grant. In the past the SAFER grant has not been feasible due to the
hiring condition after the contract period however, now that restriction has been lifted making the grant
a viable resource. This is a two year program and is funded 100% by the FEMA SAFER Grant
increasing manpower at no cost to the local tax payer. Ochopee Fire Control District has adequate
resources to provide personal protective equipment for the additional personnel.
In the past two years, other local fire departments in Southwest Florida have been successful in
obtaining SAFER grants, which have been used to increase their firefighting staff. These awards
include: $1,417,935 to Golden Gate Fire Control and Rescue District on 07/06/12, $378,066 to
Bayshore Fire/Rescue on 06/22/12, $1,726,542 to East Naples Fire Control and Rescue District on
06/22/12, $6,716,874 to Lehigh Acres Fire Control and Rescue District on 06/22/12, $736,920 to
Immokalee Fire Control District on 05/18/12, and$2,158,468 to Tice Fire Protection &Rescue.Service
District on 02/11/11. The Bayshore Fire/Rescue and Lehigh Acres Fire Control and Rescue District
had received similar SAFER grant awards in 2010. These 2012 awards have enabled these two
departments to maintain the personnel hired in 2010 for an additional two years. If the Ochopee Fire
Control District is awarded a SAFER Grant, the department will apply for this grant again in two
years, in order to maintain the additional manpower.
Currently, the Ochoppe Fire Control and Rescue District has twelve full time firefighter's four
personnel per shift. Each shift three firefighters are stationed at Everglades City and one of them is
assigned to the EMS ambulance as part of the ALS Engine program and one firefighter is at Port of the
Islands along with a Firefighter Paramedic from EMS who is assigned to the engine. With the SAFER
Grant the District can increase the personnel at each station placing now three Firefighters on the
Engine at both stations which is crucial especially when responding to I-75. This long distance
response to I-75 leaves the populated urban area of the District with extremely limited manpower
resources. The additional manpower provided by this grant, should it be awarded, will provide aid in
providing manpower resources for concurrent calls for service in the Everglades and Port of the Isles
communities when response times to and from Alligator Alley are prolonged due to travel distances.
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10/23/2012 Item 16.E.4.
The six personnel obtained from the resources of the Safer Grant will provide two additional
Firefighters per shift to the typical daily staffing of the Department. This additional, albeit small
number of manpower resource will assist Ochopee Fire Control in the following areas of service
delivery: (1) Improve the ability of the first arriving apparatus to make a quicker attack on an active
fire with more manpower for hose-lines and life safety rescue situations. (2) Help reduce the risk of
injuries to personnel when affecting rescue, extrication situations and handling high volume hose lines
or other fire ground operations requiring a two or three person response evolution as a matter of fire
ground safety. (3). Contribute to the availability of an improved number of personnel to respond to
simultaneous calls for service such as sometimes occur with basic emergency medical assistance calls,
automobile accidents, or concurrent fire or fire alarm calls. This small addition of manpower between
stations and shifts helps improve the assembly time once fire apparatus arrive on the scene and helps
contribute to scene safety and provides back-up personnel availability when making an offensive
attack on a working fire or similar critical incident.
The grant will increase the protection of life and property within the Fire District's area by adding
personnel to first-response delivery as noted above. The grant provides for Time Limited Positions
(TLP's) in which personnel are hired for the term of the grant contract. The grant allows for TLP's to
be filled by personnel who are certified firefighters.
The Ochopee Fire Control District will request re-application in the second year of the grant contract
for another two-year contract. If the second grant request is not successful the personnel hired under
the grant will have fulfilled their obligation when the TLP's expires and the service impact would
return to the same as it is at present. The SAFER grant program typically provides only a month for
development and submittal of grant applications. The application period opened July 16, 2012, with a
one week notification. A 30 day application period is typically allowed for applications. Because of
the limited time available to gather the application materials and submit the application, it became
necessary for the Ochopee Fire Control District to submit the grant via the electronic submittal process
prior to getting proper Board of Commissioners' approval. The Ochopee Fire Control District received
County Manager approval to submit the grant application in accordance with the after-the-fact
approval policy for grant applications set forth in CMA#5330.
FISCAL IMPACT: There is no fiscal impact at this time. This grant is funded 100% by the Federal
Emergency Management Agency's Staffing for Adequate Fire and Emergency Response (SAFER)
Grant. If awarded a grant agreement will be presented to the Board of County Commissioners along
with budget amendments to recognize grant funds in County Manager Grants Fund 713.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with
this Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is legally sufficient for Board action and only requires a majority vote for approval—SRT.
RECOMMENDATION: That the Board of County Commissioners approves the after-the-fact
submittal of a grant to Federal Emergency Management Agency's Staffing for Adequate Fire and
Emergency Response (SAFER) Grant to hire six Firefighters for the Ochopee Fire Control District.
Prepared by: Alan McLaughlin, Fire Chief
Attachment: Grant Application
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10/23/2012 Item 16.E.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.4.
Item Summary: Recommendation to provide after-the-fact approval of a Federal
Emergency Management Agency's Staffing for Adequate Fire and Emergency Response (SAFER)
Grant Application in the amount of$916,080 to hire six Firefighters for a time limited period for
the Ochopee Fire Control District
Meeting Date: 10/23/2012
Prepared By
Approved By
Name: McLaughlinAlan
Title: Fire Chief,Ochopee Fire Control District
Date: 9/25/2012 12:21:25 PM
Name: SummersDan
Title: Director-Bureau of Emergency Services,
Date: 9/25/2012 12:44:23 PM
Name: Joshua Thomas
Title: Grants Support Specialist,
Date: 9/25/2012 2:32:44 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 9/27/2012 3:41:03 PM
Name: BerriosMike
Title: Manager-Network Operations,Information Technology
Date: 9/27/2012 7:01:23 PM
Name: GreenwaldRandy
Title: Management/Budget Analyst,Office of Management&B
Date: 9/28/2012 9:41:27 AM
Name: StanleyTherese
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10/23/2012 Item 16.E.4.
Title:Management/Budget Analyst, Senior,Office of Management&Budget
Date: 10/1/2012 9:21:59 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/1/2012 10:46:57 AM
Name: OchsLeo
Title: County Manager
Date: 10/13/2012 12:13:42 PM
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Preparer Information Application Number: EMW-2012-FH-00238 10/23/2012 Item 16.E.4.
Overview
*Are you a member,or are you currently involved in the management of the fire department
or organization applying for this grant with this application?
Yes, I am a member/officer of this applicant
If you answered No, you must please complete the preparer information below. If you answered Yes, please skip
the Preparer Information section.
Note: Fields marked with an .are required.
Preparer Information
*Preparer's Name
*Address 1
Address 2
*City
*State
*Zip -
Need help for ZIP-1-4?
In the space below please list the Primary Contact your organization has selected to be the point of contact
for this grant. This should be a Chief Officer or long time member of the organization who will see this grant
through completion. The Primary Contact, as listed below,is the person for which all exchanges of information
will be made relative to the application. If you are not the person to be contacted please provide the appropriate
person's contact information below.
In addition to the Primary Contact information, you will be asked to provide two (2)Alternate points of contact on
the next page.The Alternate contacts should also be able to answer any questions relative to this application in
the event that Primary Contact is unavailable.When you are finished,click the Save and Continue button below.
Primary Point of Contact
*Title Chief
Prefix N/A
*First Name Alan
Middle Initial M
*Last Name McLaughlin
*Primary Phone 239-695-4114 Ext. work
`Secondary Phone 239-285-3726 Ext. cell
Optional Phone Ext. Select
Fax 239-695-3473
*Email alanmclaughlin @colliergov.net
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Preparer Information Application Number: EMW-2012-FH-00238 10/23/2012 Item 16.E.4.
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Contact Information 10/23/2012 Item 16.E.4.
Contact Information
Alternate Contact 1 Information
Title Captain
Prefix N/A
•First Name Caleb
Middle Initial
Last Name Morris
•Primary Phone 239-695-2902 Ext. work
*Secondary Phone 239-695-2418 Ext. home
Optional Phone 239-825-5079 Ext. cell
Fax 239-695-3473
*Email calebmorris@colliergov.net
Alternate Contact 2 Information
Title Administrative Assistnat
Prefix N/A
First Name Linda
Middle Initial
Last Name Swisher
*Primary Phone 239-695-4114 Ext. work
*Secondary Phone 239-280-9070 Ext. home
Optional Phone Ext. Select
Fax 239-695-3473
'Email lindaswisher@colliergov.net
•
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Applicant Information 10/23/2012 Item 1 6.E.4.
Applicant Information
EMW-2012-FH-00238
Originally submitted on 08/09/2012 by Alan McLaughlin (Userid: ofcdchief60)
Contact Information:
Address: P.O. Box 70
City: Everglades City
State: Florida
Zip: 34149
Day Phone: 2396954114
Evening Phone:
Cell Phone: 2392853726
Email: AlanMcLaughlin @colliergov.net
Application number is EMW-2012-FH-00238
*Organization Name Ochopee Fire Control District
•What kind of organization do you represent? Combination (Majority Paid/Career)
If you answered combination, above,what is the 75 0/U
percentage of career members in your organization?
Type of Jurisdiction Served Other(Explain)
If other, please enter the type of Jurisdiction MSTU District and City
s, In what county/parish is your organization physically
located? If you have more than one station, in what Collier County Amok
county/parish is your main station located?
Employer Identification Number 59-6000558
•Are you sharing an EIN with another organization? Yes
If yes, please enter the name of the entity with whom Collier County
you share an EIN
• Have you registered with the Central Contractor Yes
Registry (CCR)?
*What is your organization's DUNS Number? 076997790
Headquarters Physical Address
Physical Address 1 201 Buckner Ave North
Physical Address 2
*City Everglades City
State Florida
`Zip 34139 -0070
Need help for ZIP+4?
Mailing Address
*Mailing Address 1 P.O. Box 70
Mailing Address 2
*City Everglades City
State Florida
Zip 34139 -0070
Need help for ZIP+4?
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Applicant Information 10/23/2012 Item 16.E.4.
Account Information
Type of bank account Checking
Bank routing number-9 digit number on the bottom 067091719
left hand corner of your check
*Your account number 1138577
Additional Information
*For this fiscal year(Federal)is your jurisdiction
receiving Federal funding from any other grant No
program that may duplicate the purpose and/or scope
of this grant request?
If awarded this grant, will your jurisdiction expend
greater than $500,000 in Federal share funds during No
the Federal fiscal year in which the grant was
awarded?
*Is the applicant delinquent on any federal debt? No
If you answered yes to any of the additional questions
above, please provide an explanation in the space
provided below:
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Fire Department Characteristics (Part I) 10/23/2012 Item 16.E.4.
Applicant Characteristics (Part I)
*Are you a member of a Fire Department or authorized Yes
representative of a fire department?
Are you a member of a Federal Fire Department or
contracted by the Federal government and solely No
responsible for suppression of fires on Federal
property?
Please indicate the type of community your Rural
organization serves.
What is the square mileage of your first-due response 1180
area?
•What percentage of your response area is protected 0
by hydrants? 1 /o
*Does your organization protect critical infrastructure of Yes
the state?
Percentages in three answers below must sum up to 100%:
How much of your jurisdiction's land use is for
agriculture,wild land, open space, or undeveloped 96%
properties?
•What percentage of your jurisdiction's land use is for 1
commercial, industrial, or institutional purposes?
•What percentage of your jurisdiction's land is used for 3 °/U
residential purposes?
How many occupied structures(commercial,
industrial, residential, or institutional) in your jurisdiction
are more than four stories tall? Do not includes 4
structures which are not regularly occupied such as
silos, towers, steeples, etc.
What is the permanent resident population of your
Primary/First-Due Response Area or jurisdiction 3970
served?
. How many stations are operated by your 2
organization?
*Please indicate if your department has a formal
automatic/mutual aid agreement with another
community or fire department and the type of Both automatic and mutual aid
agreement that exists.
Structural Fire Suppression
Wildland Fire Suppression
Medical First Response
Basic Life Support
What services does your organization provide?
Hazmat Operational Level
Rescue Operational Level
Active Firefighting Staff, use these definitions to answer the questions about"firefighter" positions.
I li
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Fire Department Characteristics (Part I) 10/23/2012 Item 16.E.4.
Active Firefighter An individual having the legal authority and responsibility to engage in fire suppression;
Position being employed by a fire department of a municipality, county, or fire district; being
engaged in the prevention, control, and extinguishing of fires; and/or responding to
emergency situations in which life, property, or the environment is at risk. This
individual must be trained in fire suppression, but may also be trained in emergency
medical care, hazardous materials awareness, rescue techniques, and any other
related duties provided by the fire department.
Full-time Paid Full-time positions are those that are funded for at least 2,080 hours per year(i.e.,40
Firefighter Position hours per week, 52 weeks per year.) The program office will also consider funding the
sharing of a full-time position with sufficient justification. A job-share position is a full-
time position that is occupied by more than one person. Positions funded via SAFER
may be shared, but DHS limits the number of individuals to no more than four(4) per
position.
Part-time Paid Part-time paid firefighters receive pay for being on duty at the fire station, whether or
Firefighter Position not they respond to any alarms. They may or may not receive benefits.
Volunteer Firefighter Volunteer firefighters receive no financial compensation for their services other than
Position life/health insurance,workers compensation insurance, and/or stipend per call.
SAFER intends to improve or restore local fire departments'staffing and deployment capabilities so they may
more effectively respond to emergencies. With the enhanced or restored staffing, a SAFER grantee's response
time will be reduced sufficiently and an appropriate number of trained personnel will be assembled at the
incident scene. The following questions are designed to help us understand the staffing changes that have
occurred in your department over the past several years and how the grant will assist in restoring your staffing
levels.
Use the following definitions when completing the table below.
Total#of Operational Career Personnel—this number represents the total number of authorized and
funded active,full-time uniformed/operational career positions employed by your department on the dates
indicated. (Note: only operational positions—including operational officers-should be included)
#Operational Officers—of the operational career positions indicated in the"Total#of Operational Career
Personnel"field above, how many of those serve in operational officer-level(both command and company)
positions?
#NFPA Compliance—of the"Total#of Operational Career Personnel" indicated, how many are assigned to
field or response apparatus positions that directly comply with NFPA 1710 (Section 5.2.4.2—Initial Full
Alarm Assignment Capability)or NFPA 1720(Section 4.3—Staffing and Deployment)?(Note: Officers should
also be included in this number but only if they directly support NFPA 1710 or NFPA 1720 compliance)
Note: The number of career positions in any of these fields should include positions which are job-shared. Job-
shared positions will be counted as one(1) regardless of how many personnel fill those positions.
For more information regarding these standards please see the program guidance or go to
www.nfba.org/saferactgrant
Total #of Operational #Operational #NFPA
Career Personnel Officers Support
*Staffing levels as of January 1 2008 13 4 0
*Staffing levels as of June 30, 2011 14 5 0
*Staffing levels at the time of application 14 5 0
*If awarded this grant, how many authorized and
funded active, full-time uniformed career positions will ! 14 5 6
be in your department'? (Whole Numbers only)
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Fire Department Characteristics(Part I) 10/23/2012 Item 1 6.E.4.
application, will this restore your department's staffing
level to the level that existed before the department lost N/A
positions to layoffs or attrition?
*At the time of application, how many positions in your
department are filled with part-time paid firefighters?
Note: If you utilize part-time firefighters, please explain,
in your narrative,the number of part-time firefighters, 2
the number of NFPA support positions that these part-
time firefighters occupy, and how they are scheduled to
meet your staffing needs,
*At the time of application, how many active volunteer 6
firefighters are in your department?
•If awarded this grant, how many active volunteer 6
firefighters will be in your department?
*Do you currently report to the National Fire Incident Yes
Reporting System (NFIRS)?
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Applicant Characteristics (Part II) 10/23/2012 Item 16.E.4.
Applicant Characteristics (Part II)
2011 2010 2009
•What is the total number of fire-related civilian fatalities in your 0 0 1
jurisdiction over the last three calendar years?
*What is the total number of fire-related civilian injuries in your 0 0 1
jurisdiction over the last three calendar years?
*What is the total number of line of duty member fatalities in your 0 0 0
jurisdiction over the last three calendar years?
*What is the total number of line of duty member injuries in your 1 0 0
jurisdiction over the last three calendar years?
*What is your departments operating budget(including personnel 1755505
costs) for your current(at time of application)fiscal year and for
the previous three fiscal years? Please indicate in the text box Budget: 1762826 Fiscal Year: 2011
next to each of the budget figures what fiscal year that amount Budget: 1793557 Fiscal Year: 2010
pertains to. Budget: 1877850 Fiscal Year: 2009
What percentage of your annual operating budget is derived from:
Enter numbers only, percentages must sum up to 100%
Taxes? 69 %
Grants? 0 %
Donations? 0 %
Fund drives? 0 %
Fee for Service? 0 %
Other? 31
Property assesment depreciation has
If you entered a value into Other field (other than 0), please reduced ad valorum tax for operating budget
explain by 24%. A loan was granted to amintain
salaries to prevent the loss of service for FY
2013.
. How many frontline vehicles does your organization have in each of the types or classes of vehicle listed
below that respond to first alarm assignments in support of NFPA 1710/1720?You must include vehicles that
are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under
contract for purchase or lease by your organization but not yet in your possession. (Enter numbers only and
enter 0 if you do not have any of the vehicles below.)
Total Total Number
Number of
Total of Filled Riding
Number Available Positions
Type or Class of Vehicle of Riding
Frontline Positions per Frontline
Vehicles per Vehicle
Frontline per first alarm
Vehicle assignment
Engines (or Pumpers): (pumping capacity of 750 gpm or greater and water
capacity of 300 gallons or more): 2 4 2
Pumper,Pumper/Tanker,Rescue/Pumper,Foam Pumper,CAFS Pumper,Quint
(Aerial device of less than 76 feet),Type I engine,Type II engine
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Applicant Characteristics (Part II) 10/23/2012 Item 16.E.4.
Tankers: (pumping capacity of less than 750 gpm and water capacity of 1.000
gallons or more): 1 2 1
oollW
Tanker,Tender,Foam Tanker/Tender(greater than 1,250 gallon tank capacity)
Aerial Apparatus:
Aerial Ladder Truck,Telescoping,Articulating,Ladder Towers,Platform,Tiller 0 0 0
Ladder Truck,Quint(Aerial device of 76 feet or greater)
Brush/Quick attack: (pumping capacity of less than 750 gpm and water
capacity of at least 300 gallons):
Brush Truck,Patrol Unit(Pick up w/Skid Unit),Quick Attack Unit,Mini-Pumper, 2 2 2
Type III Wildiand/Urban Interface Engine,Type IV Engine,Type V Engine,Type VI
Engine,Type VII Engine
Rescue Vehicles:
Rescue Squad,Rescue(Light,Medium,Heavy),Technical Rescue Vehicle, 1 2 2
Hazardous Materials Unit
Other:
EMS Chase Vehicle,Air/Light Unit,Rehab Units,Bomb Unit,Technical Support
(Command,Operational Support/Supply),Hose Tender,Salvage Truck,ARFF 3 2 1
(Aircraft Rescue Firefighting),Command/Mobile Communications Vehicle,Other
Vehicle.
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Department Call Volume 10/23/2012 Item 16.E.4.
Department Call Volume
How many responses per year by category?
Do not include responses/calls where your department 2011 2010 2009
was dispatched to provide mutual/automatic aid. (Enter
whole numbers only;if you have no calls for any of the categories,enter
0.)
Structural Fires 4 2 5
Vehicle Fires 10 15 40
Vegetation Fires 23 36 46
EMS 274 264 291
Rescue 20 10 9
Hazardous Condition/Materials Calls 5 14 3
Service Calls 10 1 2
Good Intent Calls 155 167 171
False Alarms 34 29 55
Other Calls and Incidents 19 3 1
Totals 554 541 623
In an average year, how many times does your 15
organization receive mutual/automatic aid?
*In an average year, how many times does your
organization provide mutual/automatic aid? (Do not 6
include first-due responses claimed above.)
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Request Details 10/23/2012 Item 16.E.4.
Request Details
The activities for your organization are listed in the table below.
Category Number of Entries Total Cost Action
Hiring or Rehiring Firefighters 1 916080 View Details
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Budget 10/23/2012 Item 16.E.4.
Budget
Hiring or Rehiring of Firefighters:
There is a two-year period of performance for grants awarded under the Hiring of Firefighters Category. Should
the actual salary and benefits costs requested for reimbursement exceed awarded Federal funds, the grantee
would be obligated to pay 100 percent of those costs. Therefore, please be sure you have provided accurate
salary and benefit information and have confirmed this information with your Human Resources and/or Financial
Office.
If you want to change any of the budget amounts on the matrix, you need to change the salary and benefit
information on the previous Request Details screen.
Budget Matrix
First Second Total
12-Month Period 12-Month Period
Personnel 271,272 282,120 553,392
Benefits 172,710 189,978 362,688
Total: 443,982 472,098 916,080
Total Federal Share 443,982 472,098 916,080
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Narrative Statement 10/23/2012 Item 16.E.4.
Narrative Statement for Hiring or Rehiring of FireFighters
Jew
Element#1 -Project Description (30%): This statement should describe the following:
• Why the applicant needs the grant funds;
• How the requested firefighters will be used within the department;
• A description of the specific benefit these firefighters will provide for the fire department and community.
• If the applicant is requesting funding under the rehiring of firefighters activity, the narrative should provide
details as to when and why the vacancies occurred and how the vacancies have affected the service to the
community.
• Applications must also discuss how the grant would enhance the department's ability to protect critical
infrastructure.
The Ochopee Fire Control District is requesting$916,080 for six fire fighters to improve assembly time and
adequate staffing for fire suppression under the tenants of NFPA Standard 1720. In accordance with this
Standard, the District is requesting federal funding to staff all first due engines to meet NFPA 1720 as it relates to
the assembly of initial attack personnel for rural combination departments on structure fires.
The Ochopee Fire Control District is a dependent fire district located in Eastern Collier County Florida
established for fire and rescue services as an MSTU. The Fire District protects 1180 square miles of rural
County, State, and Federal Lands. The fire department is made up of one chief officer, a battalion captain, three
lieutenants, nine full time firefighters, three part time firefighters and six volunteers.There is one rural city within
the jurisdiction which the district provides service for and four other areas of rural population. Only 1%of the
district has an established water supply system, which is within the two major population areas. The District has
two stations that respond to 600 calls on average. The district also provides coverage for two airports and 32
miles of 1-75. The District serves the Big Cypress National Preserve and the Everglades National Park through OkYok
an interoperable agreement(MOU). The District provides marine rescue and fire response to Collier Seminole
State park and Everglades National Park. The District responds to 35 miles of 1-75 and 46 miles of U.S 41. 1-75 is
the major east/west route in south Florida as well as U.S 41. Both roadways are in the remote part of Everglades
National Park and Big Cypress National Preserve, On average 50%of the district incidents are on these
roadways. Types of calls the district responds to include structure fires, brush fires, aircraft incidents, vehicle
fires, commercial vehicle fires, marine incidents, water rescue, and hazardous materials incidents.
The Ochopee Fire Control District has seen a 46% reduction in property values which has translated into an
average 24% loss of the Ad Valorum revenue for the operating budget. The District employs 15 full time staff and
3 part time staff and maintains 6 fully certified volunteer firefighters. Part time staffing is used to keep overtime
costs down and is used to maintain a minimum staffing of two per engine presently.
The District operates two engines from two stations. The District also utilizes a water tender, quick attack, brush
trucks, and a fire boat. These units, while in front line status, are manned as deemed by call type. All full time,
part time, and volunteer firefighters are State of Florida Basic EMT trained as a minimum. Presently four
personnel per shift are assigned as a minimum per day. A battalion captain and chief also respond as part of the
initial structure alarm.
The ability to protect critical infrastructure of the County and local community is questionable and risky. At these
staffing levels, the District is unable to assemble an adequate level of response in accordance with the staffing
provisions of NFPA 1720.This impairs efficient operations and increases time needed to execute critical
evolutions. Larger installations, such as the water treatment plants, require the timely assembly of adequate
numbers of personnel to cope with its numerous potential chemical and electrical hazards. These operations are
hampered by low staffing levels.
The requested funding will be used to increase staffing levels from two to three. This will allow the achievement
of compliance with NFPA 1720 100%of the time when responding to"initial fire alarm assignments". Initial
arriving assignments will be able to meet OSHA 29 CFR 1910.134, "two in two out."
*Element#2-Impact on Daily Operations(30%): This statement should explain how the community and current
firefighters are at risk without the requested firefighters, and to what extent that risk will be reduced if the
applicant is awarded. What impact will the newly funded positions have on NFPA?
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Narrative Statement 10/23/2012 Item 16.E.4.
Under the present staffing the District does not have the ability to meet the OSHA CFR 29 1910.134"two in two
our standard with the first arriving apparatus. This nullifies the crew's ability to make an immediate impact in a
fire where early intervention in the fire's incipient stage may prevent extension. In those instances where there is
a known hazard to life, it forces the understaffed crew to consider rescue efforts without the safety of back up
personnel. In this instance, both the firefighters and the public are ill-served. If the firefighters attempt the rescue,
they do so without a safety back-up crew. If they consider this an unsafe situation and do not attempt the rescue,
residents may be lost who otherwise may have been saved.
NFPA Standard 1720 specifies staffing engine companies in the rural combination environment with the ability to
assemble 6 personnel on scene. The rationale for this is demonstrated by the 2010 NiST report on Residential
Fire ground Field Experiment which reported that three person crews are approximately 25% more effective that
two person crews supporting this staffing request. By implementing this standard, the District will be able to
assemble the recommended and adequate number of personnel to initiate effective suppression efforts and
reduce the time to do so.
99% of the District's service area is without hydrants. However, 96% of the structures in the District are serviced
by hydrants.The core of the population is divided into two areas that have a public water distribution system.
With a present staffing of two personnel one person is left at the hydrant and one person arrives with the vehicle
on-scene. This presents an overwhelming tasking requirement for one personnel. Until the second due engine
arrives or the hydrant person arrives, fire fighting actions are limited. This delay allows for fire growth, increasing
property loss and increasing risk to firefighting personnel. By increasing engine staffing to three the District
assures a timely initial attack effort with assured water supply.
The District is also responsible for protecting an urban interface area along with wild land. The District works with
both State and Federal agencies to protect residential and commercial properties. The district is also responsible
for the structural response to Federal buildings in the National Park and Preserve. Wild land fire activity is
seasonal well documented in south Florida. The District operates brush units as requested by both State and
Federal agencies. The District also provides mutual aid to surrounding agencies as requested through a local
mutual aid agreement. If funded the grant would allow for reduced overtime and maintenance of engine manning
during these events.
*Element#3-Financial Need (30%): This statement should explain the applicant's organizational budget and its
inability to address the need without federal assistance, including other actions the applicant has taken to meet
their staffing needs.
The Districts funding is derived principally from property taxes. With the onset of the recent recession, property
values within the District began to decline. Anticipating the impact from the reduced property values the district
began cost saving measures. Reductions in capitol purchases and operating were implemented to adjust to the
loss of revenue. Two personnel retired reducing costs and three reserve apparatus were auctioned to reduce
maintenance and insurance costs. However the savings were unable to overcome the insurmountable decline in
values. The District property values have declined by 46%since 2008. Since 2008 the District has reduced its
budget by 11%.
The District operates with a budget of$1,755,505 the loss of revenue was contained in reserves and carry-
forward which has been depleted. Staffing levels have been maintained by a loan from County general fund
supplied by"payment in lieu of tax" (PILT)from the Big Cypress National Preserve. The district also implemented
part-time firefighters who are used on a per-diem basis. Part time firefighters work when a full time firefighter
would be called in on overtime to maintain minimum staffing requirements. They are paid at an entry hourly rate
with no benefits provided.
The District is starting to see construction applications and movement which indicates a turn in the recession.
However the tax revenue from these projects will not be seen for several years. Without the availability of
Federal grant money the District will simply be unable to meet the staffing requirements of NFPA 1720 and
OSHA 1910.134.
*Element#4-Cost/Benefit(10%): This statement should explain, as clearly as possible, what benefits the
applicant and/or their community will realize if the project described is funded (e.g., anticipated savings and/or
efficiencies).
Approval of this SAFER grant request will allow for the District to immediately implement staffing standards
identified in NFPA standard 1720 and OSHA CFR 29.134. This increased staffing will create a more effective
and efficient engine company by providing the assembly of an adequate firefighting force within the acceptable
time 100% of the time. The community will benefit by having engine companies that are approximately 22% more
efficient in task accomplishment than a two person company, as determined by NIST(previously cited). More
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efficient crews yield reduced losses to fire for residents, and an increased likelihood of best possible outcomes in
a given emergency.
Overall response time for assembling an initial fire response will significantly improve with this added staffing,
yielding lower property damage for the community and providing a safer work environment for each firefighter.
With the ability to meet the requirements of OSHA CFR 29.134 firefighters may pursue their duties with the
understanding that their safety has been provided for in a reasonable manner. Initial suppression efforts may
start immediately. Calculated risks considered as part of the risk assessment will include this safety factor which
should reduce any anxiety over their personal safety. This will allow for an accurate and reasonable assessment
of the hazard they face, which benefits the community.
Response times for development of water supply and fire ground setup should significantly improve. Improved
establishment of uninterrupted water supply, maintenance of effective fire flow, initiation of suppression and
rescue operations should be consistent with the NIST report. In addition rapid response by AED-equipped crews
will reduce the time it takes to assess and initiate care for patients requiring such intervention, improving their
chances at successful conversion.
Increased staffing will reduce the need for multiple units in certain incidents. Smaller incidents such as vehicle
fires are safer and easier to control placing employees at less risk. This in turn allows other companies to be
available for calls.Added staffing will also improve unit recovery times and reduce various exposure risks.
Reduced work loads positively impact short and long term health.
*Element#5 -Veterans Preference (Additional Consideration): Applicants should explain whether they have a
policy in place addressing their intent to implement strategies to support the VOW To Hire Heroes Act of 2011
and to have recruiting efforts aimed at post-9/11 veterans.
Collier County has a veterans preference policy for hiring. County Mangers Administrative Policy 5385 addresses
Veterans preference in hiring.
"F. Veteran's Preference: The Human Resources Department will keep records of
determination on whether an applicant is a veteran or the spouse of a veteran who
qualifies for preference for eligible positions as defined in §295.07 of the Florida
Statutes. The application will be reviewed along with the DD214 by the Veterans'
Services Department who determines qualifications for veteran's preference status. Unless Ask
the vacancy is advertised to internal applicants only and filled internally, those applicants
who are veterans and meet the minimum experience and training guidelines required in
the job description for eligible positions must be interviewed and given preference;
therefore, if the top candidates are equally qualified and one is a veteran entitled to
preference, then the veteran will be recommended for hire."
*Element#6 - Performance (Additional Consideration): Applicants should explain whether they have a proven
track record for timely project completion and satisfactory performance in other AFG, FP&S, and SAFER awards.
The Ochopee Fire Control District received a 2003 FEMA award for self contained breathing apparatus and
rescue equipment. The grant was effectivly awarded and performance was completed.
Element#7-Additional Information: If you have any additional comments you would like to include about your
organization or this application, please provide them here.
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Assurances and Certifications 10/23/2012 Item 16.E.4.
Assurances and Certifications
FEMA Form SF 424E
You must read and sign these assurances.These documents contain the Federal requirements attached to all
Federal grants including the right of the Federal government to review the grant activity.You should read over the
documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and
submitted as a part of the application.
Note: Fields marked with an*are required.
O.M.B Control Number 4040-0007
Assurances Non-Construction Programs
Note: Certain of these assurances may not be applicable to your project or program. If you have any questions,
please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to
certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional, managerial and
financial capability (including funds sufficient to pay the non-Federal share of project costs)to
ensure proper planning, management and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General of the United States, and if
appropriate, the State, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the award; and will establish a
proper accounting system in accordance with generally accepted accounting standards or
agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or
personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of
the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763)
relating to prescribed standards for merit systems for programs funded under one of the
nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit
System of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not
limited to: (a)Title VI of the Civil Rights Act of 1964 (P.L. 88-352)which prohibits
discrimination on the basis of race, color or national origin; (b)Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which
prohibits discrimination on the basis of sex; (c)Section 504 of the Rehabilitation Act of 1973,
as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of
handicaps; (d)the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-
6107), which prohibits discrimination on the basis of age; (e)the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis
of drug abuse; (f)the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment
and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism; (g)§§523 and 527 of the Public Health Service Act
of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of
alcohol and drug abuse patient records; (h)Title VIII of the Civil Rights Acts of 1968 (42
U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or
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Assurances and Certifications 10/23/2012 Item 16.E.4.
financing of housing; (i)any other nondiscrimination provisions in the specific statute(s) under
which application for Federal assistance is being made; and (j)the requirements of any other
nondiscrimination statute(s)which may apply to the application.
7. Will comply, or has already complied, with the requirements of Title II and Ill of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646)which
provide for fair and equitable treatment of persons displaced or whose property is acquired
as a result of Federal or federally-assisted programs. These requirements apply to all interest
in real property acquired for project purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable,with provisions of the Hatch Act(5 U.S.C. §§1501-1508 and 7324-
7328)which limit the political activities of employees whose principal employment activities
are funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act(40 U.S.C. §§276a to
276a-7), the Copeland Act(40 U.S.C.§276c and 18 U.S.C. §874), and the Contract Work
Hours and Safety Standards Act(40 U.S.C. §§327-333), regarding labor standards for
federally-assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a)of
the Flood Disaster Protection Act of 1973(P.L.93-234)which requires recipients in a special
flood hazard area to participate in the program and to purchase flood insurance if the total
cost of insurable construction and acquisition is$10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following:
(a) institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190)and Executive Order(EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance with EO 11988; (e)assurance of
project consistency with the approved State management program developed under the
Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f)conformity of Federal
actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act Ask
of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of
drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and,
(h) protection of endangered species under the Endangered Species Act of 1973, as
amended (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.)
related to protecting components or potential components of the national wild and scenic
rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593(identification and
protection of historic properties), and the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7
U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals
held for research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. Section 4801 et
seq.)which prohibits the use of lead based paint in construction or rehabilitation of residence
structures.
17. Will cause to be performed the required financial and compliance audits in accordance with
the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States,
Local Governments, and Non-Profit Organizations."
18. Will comply with all applicable requirements of all other Federal laws, executive orders,
regulations and policies governing this program.
mss.
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Assurances and Certifications 10/23/2012 Item 16.E.4.
Form 20-16C
Alottot
You must read and sign these assurances.
Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free
Workplace Requirements.
Note: Fields marked with an*are required.
O.M.B Control Number 1660-0025
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before
completing this form. Signature on this form provides for compliance with certification requirements under 44
CFR Part 18, "New Restrictions on Lobbying"and 44 CFR Part 17, "Government-wide Debarment and
Suspension (Non-procurement)and Government-wide Requirements for Drug-Free Workplace (Grants),"The
certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Homeland Security(DHS)determines to award the covered transaction, grant, or cooperative
agreement.
1. Lobbying
A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons
(entering)into a grant or cooperative agreement over$100,000, as defined at 44 CFR Part 18, the applicant
certifies that:
(a) No Federal appropriated funds have been paid or will be paid by or on behalf of the
undersigned to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of congress, or an employee of a Member
of Congress in connection with the making of any Federal grant, the entering into of any
cooperative agreement and extension, continuation, renewal amendment or modification of any
Federal grant or cooperative agreement.
(b) If any other funds than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions.
(c)The undersigned shall require that the language of this certification be included in the award
documents for all the sub awards at all tiers(including sub grants, contracts under grants and
cooperative agreements and sub contract(s))and that all sub recipients shall certify and disclose
accordingly.
2. Debarment, Suspension and Other Responsibility Matters(Direct Recipient)
A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for
prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the
applicant certifies that it and its principals:
(a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced
to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered
transactions by any Federal department or agency.
(b) Have not within a three-year period preceding this application been convicted of or had a
civilian judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain or perform a public(Federal, State, or local)transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false "'
statements, or receiving stolen property.
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Assurances and Certifications 10/23/2012 Item 16.E.4.
(c)Are not presently indicted for or otherwise criminally or civilly charged by a government entity
(Federal, State, or local)with commission of any of the offenses enumerated in paragraph (1)(b)of
this certification; and
(d)Have not within a three-year period preceding this application had one or more public
transactions(Federal, State, or local)terminated for cause or default; and
8. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. Drug-Free Workplace(Grantees other than individuals)
As required by the Drug-Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for
grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620:
(A)The applicant certifies that it will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug free awareness program to inform employees
about:
(1)The dangers of drug abuse in the workplace;
(2)The grantee's policy of maintaining a drug-free workplace;
(3)Any available drug counseling, rehabilitation and employee
assistance programs; and
(4)The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of
the grant to be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a)that, as a
condition of employment under the grant, the employee will:
(1)Abide by the terms of the statement; and
(2)Notify the employee in writing of his or her conviction for a violation
of a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction.
(e) Notifying the agency, in writing within 10 calendar days after receiving notice
under subparagraph (d)(2)from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice, including
position title, to the applicable awarding office.
(f)Taking one of the following actions, against such an employee, within 30 calendar
days of receiving notice under subparagraph (d)(2), with respect to any employee
who is so convicted:
(1)Taking appropriate personnel action against such an employee, up
to and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement or other appropriate
agency.
(g) Making a good faith effort to continue to maintain a drug free workplace through
implementation of paragraphs(a), (b), (c), (d), (e), and (f).
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Assurances and Certifications 10/23/2012 Item 16.E.4.
(B) The grantee may insert in the space provided below the site(s)for the performance of work
done in connection with the specific grant:
Place of Performance
Street City State Zip Action
If your place of performance is different from the physical address provided by you in the Applicant Information,
press Add Place of Performance button above to ensure that the correct place of performance has been
specified.You can add multiple addresses by repeating this process multiple times.
Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each
Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State
agencies may elect to use a Statewide certification.
Signed by Alan M McLaughlin on 08/07/2012
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Assurances and Certifications 10/23/2012 Item 16.E.4.
FEMA Standard Form LLL
Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for
lobbying activities definition.
This form is not applicable
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Submit Page 10/23/2012 Item 16.E.4.
Submit Application
Application Area Status
Overview Complete
Contact Information Complete
Applicant Information Complete
Applicant Characteristics(I) Complete
Applicant Characteristics(II) Complete
Department Call Volume Complete
Request Details Complete
Budget Complete
Narrative Statement Complete
Assurances and Certifications Complete
PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT.
• YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you
are not yet ready to submit this application, save it, and log out until you feel that you have no more
changes.
• When you submit this application, you, as an authorized representative of the organization applying for this
grant, are certifying that the following statements are true:
To the best of my knowledge and belief, all data submitted in this application are true and correct.
This application has been duly authorized by the governing body of the applicant.
The applicant will comply with the Assurances and Certifications if assistance is awarded.
To sign your application, check the box below and enter your password in the space provided. To submit your
application, click the Submit Application button below to officially submit your application to FEMA.
Note: the primary contact will be responsible for signing and submitting the application. Fields marked with an
are required.
I, Alan M McLaughlin, am hereby providing my signature for this application as of 10-Aug-2012.
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I
10/23/2012 Item 16.E.4.
Co 7t3 County Grant Application Reviewed and Approved
Coin,Manager,o`designee
Office of Management & Budget P, e ',
7 •
•
County • ana,_er
After-the-Fact Approval by the BCC is required
the September 11.2012 BCC meeting.
TO: Leo Ochs, County Manager
CC: Alan,McLaughlin, Ochopee Fire Control District
FROM: Joshua Thomas, Grant Support Specialist
DATE: August 8,2012
SUBJECT: County Manager review and approval of a 2012 Staffing for Adequate Fire and
Emergency Response(SAFER) Grant in the amount of$916,080.
•
The Ochopee Fire Control District is requesting$916,080 for six fire fighters to improve
'• assembly time and adequate staffing for fire suppression under the tenants of NFPA Standard
1720. In accordance'with this Standard,the District is requesting federal funding to staff all first
due engines to meet the NFPA 1720 Standard as it relates to the assembly of initial attack
•personnel for rural combination departments on structure fires.
If awarded,the SAFER grant will allow for the District to immediately implement
staffing standards identified in NFPA Standard 1720, as well as provide the assembly of an
adequate firefighting force within the acceptable response time and improve unit recovery times
reducing various exposure and risks and work load positively impacting short and long term
health. •
•
The grant application is due August 10, 2012. Due to the BCC summer schedule, it is
necessary to obtain County Manager approval followed by After-the-Fact approval by the Board
of County Commissioners at the September 11, 2012 BCC meeting. Your approval will allow
Alan McLaughlin to submit the application online via the FEMA online application portal.
Once you have reviewed the application,please sign in the box above and call me for ,,
pickup at 239-252-8989. Thank you, and please let me know if you have any questions
regarding this request.
oko
3299 Tamiaml Trail East,Suite 201'Naples,Florida 34112-5746.239-252.8973•FAX 239-252-8828
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