Agenda 10/23/2012 Item #16E3 10/23/2012 Item 16.E.3.
EXECUTIVE SUMMARY
Recommendation to provide after-the-fact approval for a Federal Emergency Management Agency
Staffing for Adequate Fire and Emergency Response (SAFER) Grant application in the amount of
$610,720 to hire four firefighters for a time limited period for the Isles of Capri Fire Rescue
District.
OBJECTIVE: To obtain after-the-fact approval from the Board of County Commissioners to
submit a Staffing for Adequate Fire and Emergency Response (SAFER) grant application to the
Federal Emergency Management Agency (FEMA) to fund the hiring of four firefighters for a
time limited period for the Isles of Capri Fire Rescue District.
CONSIDERATIONS: The Bureau of Emergency Services Director has given direction for the
past five years to pursue and look at the feasibility of obtaining a SAFER Grant. The pursuit of
grants has been the direction of the County Manager and the Board of County Commissioners.
This is the first time Isles of Capri Fire Rescue District has applied for the FEMA Staffing for
Adequate Fire and Emergency Response (SAFER) Grant. In the past, the SAFER Grant has not
been feasible due to the hiring condition after the contract period. This year's grant stipulations
do not require a grant recipient to hire and pay for the contracted firefighters (who were paid for
by the grant during the grant period) after the grant period. As a result, this grant is now a viable
resource. This is a two year program and is funded 100% by the FEMA SAFER Grant which
increases manpower at no cost to the local taxpayer. The Isles of Capri Fire Rescue District has
adequate resources to provide personal protective equipment for the additional personnel.
In the past two years, other local fire departments in Southwest Florida have been successful in
obtaining SAFER grants which have been used to increase their firefighting staff. These awards
include: $1,417,935 to Golden Gate Fire Control and Rescue District on 07/06/12, $378,066 to
Bayshore Fire/Rescue on 06/22/12, $1,726,542 to East Naples Fire Control and Rescue District
on 06/22/12, $6,716,874 to Lehigh Acres Fire Control and Rescue District on 06/22/12,
$736,920 to Immokalee Fire Control District on 05/18/12, and $2,158,468 to Tice Fire Protection
& Rescue Service District on 02/11/11. Both the Bayshore Fire/Rescue and Lehigh Acres Fire
Control and Rescue District had received similar SAFER grant awards in 2010. These 2012
awards have enabled these two departments to maintain the personnel hired in 2010 for an
additional two years. If the Isles of Capri Fire Rescue District is awarded a SAFER Grant, the
department will apply for this grant again in two years, in order to maintain the higher level of
service.
Currently, the Isles of Capri Fire Rescue District have eight full time firefighters, three personnel
on two shifts and two personnel on one shift. On each shift, one or two firefighters are assigned
to the fire engine and one firefighter is assigned to the EMS ambulance as part of the ALS
Engine program. With the SAFER Grant, the District can increase the personnel on all shifts to
four firefighters (three assigned to the engine, one assigned to the ambulance as part of the ALS
Engine program).
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10/23/2012 Item 16.E.3.
The four personnel obtained from the resources of the SAFER Grant will provide one or two
additional firefighters per shift to the typical daily staffing of the Department. This additional,
albeit small number of manpower resources will assist the Isles of Capri Fire Rescue District in
the following areas of service delivery: (1) Improve the ability of the first arriving apparatus to
make a quicker attack on an active fire with more manpower for hose-lines and life safety rescue
situations. (2) Help reduce the risk of injuries to personnel when affecting rescue, extrication
situations and handling high volume hoselines or other fireground operations requiring a two or
three person response evolution as a matter of fireground safety. (3) Contribute to the
availability of an improved number of personnel to respond to simultaneous calls for service
such as sometimes occur with basic emergency medical assistance calls, automobile accidents, or
concurrent fire or fire alarm calls. This small addition of manpower between stations and shifts
helps improve the assembly time once fire apparatus arrive on the scene and helps contribute to
safety back-up personnel availability when making an offensive attack on a working fire or
similar critical incident.
The grant will increase the protection of life and property within the Fire District's area by
providing personnel to first response engine companies. The grant allows for TLP's to be filled
by personnel who are certified firefighters and gives an opportunity to gain experience and
provide employment for the contract term. The Isles of Capri Fire Rescue District will request
re-application in the second year of the grant contract for an additional two year contract. If the
second grant request is not successful, the personnel hired under the grant will have fulfilled their
obligation when the TLP's expire, and at that time, the service impact would return to the same
as it is at present.
The SAFER grant program typically provides only a month for development and submittal of
grant applications. The application period opened July 16, 2012, with a one week notification. A
30 day application period is allowed for application. Because of the limited time available to
gather the application materials and submit the application, it became necessary for the Isles of
Capri Fire Rescue District to submit the grant via the electronic submittal process prior to getting
proper Board of Commissioners' approval. The Isles of Capri Fire Rescue District received
County Manager approval to submit the grant application in accordance with the after-the-fact
approval policy for grant applications set forth in CMA#5330.
FISCAL IMPACT: There is no fiscal impact at this time. This grant is funded 100% by the
Federal Emergency Management Agency's Staffing for Adequate Fire and Emergency Response
(SAFER) Grant. If awarded, a grant agreement will be presented to the Board of County
Commissioners along with budget amendments to recognize grant funds in County Manager
Grants Fund 713.
LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds
if the grant is approved. Accordingly, this Office has no issue with respect to the legal
sufficiency of this request, which is appropriate for Board action. SRT.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact resulting from
this action.
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10/23/2012 Item 16.E.3.
RECOMMENDATION: That the Board of County Commissioners approves the after-the-fact
submittal of a Federal Emergency Management Agency Staffing for Adequate Fire and
Emergency Response (SAFER) Grant application to fund the hiring of four firefighters for a time
limited period for the Isles of Capri Fire Rescue District.
Prepared By: Alan McLaughlin,Fire Chief
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10/23/2012 Item 16.E.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.3.
Item Summary: Recommendation to provide after-the-fact approval for a Federal
Emergency Management Agency Staffing for Adequate Fire and Emergency Response (SAFER)
Grant application in the amount of$610,720 to hire four firefighters for a time limited period
for the Isles of Capri Fire Rescue District.
Meeting Date: 10/23/2012
Prepared By
Name: SheaBarbara
Title: Administrative Assistant,Isle of Capri Fire Control District
9/24/2012 2:12:49 PM
Approved By
Name: McLaughlinAlan
Title: Fire Chief,Ochopee Fire Control District
Date: 9/25/2012 12:21:07 PM
Name: PriceLen
Title: Administrator, Administrative Services
Date: 9/27/2012 9:14:04 AM
Name: Joshua Thomas
Title: Grants Support Specialist,
Date: 9/27/2012 9:29:50 AM
Name: SummersDan
Title: Director-Bureau of Emergency Services,
Date: 9/28/2012 11:48:04 AM
Name: BerriosMike
Title: Manager-Network Operations,Information Technology
Date: 9/28/2012 11:56:52 AM
Name: KlatzkowJeff
Title: County Attorney isk
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10/23/2012 Item 16.E.3.
Date: 10/1/2012 11:09:32 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management&Budget
Date: 10/1/2012 12:17:08 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/1/2012 1:22:40 PM
Name: OchsLeo
Title: County Manager
Date: 10/13/2012 12:16:32 PM
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Preparer Information 10/23/2012 Item 16.E.3.
Overview
Are you a member,or are you currently involved in the management of the fire department
organization applying for this grant with this application?
Yes, I am a member/officer of this applicant
If you answered No, you must please complete the preparer information below. If you answered Yes, please skip
the Preparer Information section.
Note: Fields marked with an* are required.
Preparer Information
*Preparer's Name
*Address 1
Address 2
*City
*State
*Zip Need help for ZIP+4?
In the space below please list the Primary Contact your organization has selected to be the point of contact
for this grant. This should be a Chief Officer or long time member of the organization who will see this grant Almok
through completion. The Primary Contact, as listed below, is the person for which all exchanges of information
will be made relative to the application. If you are not the person to be contacted please provide the appropriate
person's contact information below.
In addition to the Primary Contact information,you will be asked to provide two(2)Alternate points of contact on
the next page. The Alternate contacts should also be able to answer any questions relative to this application in
the event that Primary Contact is unavailable.When you are finished, click the Save and Continue button below.
Primary Point of Contact
*Title Fire Chief
Prefix Mr.
*First Name Alan
Middle Initial
*Last Name McLaughlin
*Primary Phone 239-394-8770 Ext. work
*Secondary Phone 239-285-3726 Ext. cell
Optional Phone 239-825-9074 Ext. home
Fax 239-394-5862
*Email alanmclaughlin @colliergov.net
kw
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Preparer Information 10/23/2012 Item 16.E.3.
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Contact Information 10/23/2012 Item 16.E.3.
Contact Information
Alternate Contact 1 Information
•Title Captain
Prefix N/A
First Name Thomas
Middle Initial
Last Name Purcell
*Primary Phone 239-394-3206 Ext. work
*Secondary Phone 239-465-1867 Ext. cell
Optional Phone 239-919-4337 Ext. home
Fax 239-394-5862
*Email tompurcell @colliergov.net
Alternate Contact 2 Information
•Title Administrative Assistant
Prefix N/A
*First Name Barbara
Middle Initial
*Last Name Shea
Primary Phone 239-394-5784 Ext. work
*Secondary Phone 239-597-2927 Ext. home
Optional Phone Ext. Select
Fax 239-394-5862
Email barbarashea @colliergov.net
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Applicant Information 10/23/2012 Item 16.E.3.
Applicant Information
Organization Name Collier County-Isles of Capri Fire Rescue
•What kind of organization do you represent? Combination (Majority Paid/Career)
If you answered combination, above, what is the 60
percentage of career members in your organization?
Type of Jurisdiction Served Other(Explain)
If other, please enter the type of Jurisdiction County created MSTU for Fire Rescue Services
In what county/parish is your organization physically
located? If you have more than one station, in what Collier
county/parish is your main station located?
• Employer Identification Number 59-6000558
Are you sharing an EIN with another organization? Yes
If yes, please enter the name of the entity with whom Collier County
you share an EIN
• Have you registered with the Central Contractor Yes
Registry (CCR)?
What is your organization's DUNS Number? 076997790
Headquarters Physical Address
Physical Address 1 175 Capri Blvd
Physical Address 2
City Naples
•State Florida
Zip 34113- 8678
Need help for ZIP+4?
Mailing Address
Mailing Address 1 175 Capri Blvd
Mailing Address 2
*City Naples
State Florida
*Zip 34113 8678
Need help for ZIP+4?
Account Information
Type of bank account Checking
Bank routing number-9 digit number on the bottom 067091719
left hand corner of your check
Your account number 1138577
Additional Information
*For this fiscal year(Federal) is your jurisdiction
receiving Federal funding from any other grant No
program that may duplicate the purpose and/or scope
of this grant request?
▪If awarded this grant,will your jurisdiction expend No
greater than $500,000 in Federal share funds during
the Federal fiscal year in which the grant was
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Applicant Information 10/23/2012 Item 16.E.3.
awarded?
•Is the applicant delinquent on any federal debt? No
If you answered yes to any of the additional questions
above, please provide an explanation in the space
provided below:
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Fire Department Characteristics(Part I) 10/23/2012 Item 16.E.3.
Applicant Characteristics (Part I)
•Are you a member of a Fire Department or authorized Yes
representative of a fire department?
.Are you a member of a Federal Fire Department or
contracted by the Federal government and solely No
responsible for suppression of fires on Federal
property?
x Please indicate the type of community your
organization serves. Suburban
What is the square mileage of your first-due response 18
area?
What percentage of your response area is protected 20
by hydrants?
•Does your organization protect critical infrastructure of No
the state?
Percentages in three answers below must sum up to 100%:
How much of your jurisdiction's land use is for
agriculture,wild land, open space, or undeveloped 80 %
properties?
*What percentage of your jurisdiction's land use is for 5 ado
commercial, industrial, or institutional purposes?
*What percentage of your jurisdiction's land is used for 15 0/O
residential purposes?
How many occupied structures(commercial,
industrial, residential, or institutional) in your jurisdiction
are more than four stories tall?Do not includes 9
structures which are not regularly occupied such as
silos, towers, steeples, etc.
*What is the permanent resident population of your
Primer /First-Due Response Area or jurisdiction 3100
served?
How many stations are operated by your 1
organization?
Please indicate if your department has a formal
automatic/mutual aid agreement with another
community or fire department and the type of Both automatic and mutual aid
agreement that exists.
Structural Fire Suppression
Wildland Fire Suppression
Medical First Response
Basic Life Support
'What services does your organization provide?
Hazmat Operational Level
Rescue Operational Level
Active Firefighting Staff, use these definitions to answer the questions about"firefighter" positions.
I II I
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Fire Department Characteristics(Part 1) 10/23/2012 Item 16.E.3.
Active Firefighter An individual having the legal authority and responsibility to engage in fire suppression;
Position being employed by a fire department of a municipality, county, or fire district; being
engaged in the prevention, control, and extinguishing of fires; and/or responding to
emergency situations in which life, property, or the environment is at risk. This
individual must be trained in fire suppression, but may also be trained in emergency
medical care, hazardous materials awareness, rescue techniques, and any other
.• related duties provided by the fire department.
Full-time Paid Full-time positions are those that are funded for at least 2,080 hours per year(i.e.,40
Firefighter Position hours per week, 52 weeks per year.) The program office will also consider funding the
sharing of a full-time position with sufficient justification. A job-share position is a full-
time position that is occupied by more than one person. Positions funded via SAFER
may be shared, but OHS limits the number of individuals to no more than four(4) per
position.
Part-time Paid Part-time paid firefighters receive pay for being on duty at the fire station, whether or
Firefighter Position not they respond to any alarms. They may or may not receive benefits.
Volunteer Firefighter Volunteer firefighters receive no financial compensation for their services other than
Position life/health insurance, workers compensation insurance, and/or stipend per call.
SAFER intends to improve or restore local fire departments' staffing and deployment capabilities so they may
more effectively respond to emergencies.With the enhanced or restored staffing, a SAFER grantee's response
time will be reduced sufficiently and an appropriate number of trained personnel will be assembled at the
incident scene. The following questions are designed to help us understand the staffing changes that have
occurred in your department over the past several years and how the grant will assist in restoring your staffing
levels.
Use the following definitions when completing the table below.
Total#of Operational Career Personnel—this number represents the total number of authorized and
funded active,full-time uniformed/operational career positions employed by your department on the dates
indicated. (Note: only operational positions—including operational officers-should be included)
#Operational Officers—of the operational career positions indicated in the"Total#of Operational Career
Personnel"field above, how many of those serve in operational officer-level (both command and company)
positions?
#NFPA Compliance—of the"Total#of Operational Career Personnel"indicated, how many are assigned to
field or response apparatus positions that directly comply with NFPA 1710 (Section 5.2.4.2—Initial Full
Alarm Assignment Capability)or NFPA 1720(Section 4.3—Staffing and Deployment)? (Note: Officers should
also be included in this number but only if they directly support NFPA 1710 or NFPA 1720 compliance)
Note: The number of career positions in any of these fields should include positions which are job-shared. Job-
shared positions will be counted as one(1) regardless of how many personnel fill those positions.
For more information regarding these standards please see the program guidance or go to
www.nfna ora/saferactg rant
Total#of Operational #Operational #NFPA
Career Personnel Officers Support !.
* Staffing levels as of January 1, 2008 10 5 0
* Staffing levels as of June 30, 2011 10 5 0
*Staffing levels at the time of application 9 4 0
* If awarded this grant, how many authorized and
funded active, full-time uniformed career positions will 9 4 4
be in your department'? (Whole Numbers only)
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Fire Department Characteristics (Part I) 10/23/2012 Item 16.E.3.
application, will this restore your department's staffing
level to the level that existed before the department lost N/A
positions to layoffs or attrition?
•At the time of application, how many positions in your
department are filled with part-time paid firefighters?
Note: If you utilize part-time firefighters, please explain,
in your narrative, the number of part-time firefighters, 2
the number of NFPA support positions that these part-
time firefighters occupy, and how they are scheduled to
meet your staffing needs.
•At the time of application, how many active volunteer 6
firefighters are in your department?
•If awarded this grant, how many active volunteer 6
firefighters will be in your department?
•Do you currently report to the National Fire Incident Yes
Reporting System (NFIRS)?
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Applicant Characteristics (Part II) 10/23/2012 Item 16.E.3.
Applicant Characteristics (Part II)
2011 2010 2009
What is the total number of fire-related civilian fatalities in your 0 0 0
jurisdiction over the last three calendar years?
What is the total number of fire-related civilian injuries in your 0 0 0
jurisdiction over the last three calendar years?
•What is the total number of line of duty member fatalities in your 0 0 0
jurisdiction over the last three calendar years?
What is the total number of line of duty member iniuries in your 0 1 1
jurisdiction over the last three calendar years?
•What is your department's operating budget(including personnel 1291000
costs)for your current(at time of application)fiscal year and for
the previous three fiscal years? Please indicate in the text box Budget: 1328300 Fiscal Year: 2011
next to each of the budget figures what fiscal year that amount Budget: 1300200 Fiscal Year: 2010
pertains to. Budget: 1346978 Fiscal Year: 2009
What percentage of your annual operating budget is derived from:
Enter numbers only, percentages must sum up to 100%
Taxes? 100 %
Grants? 0
Donations? 0 %
Fund drives? 0 %
Fee for Service? 0
Other? 0 %
If you entered a value into Other field (other than 0), please
explain
How many frontline vehicles does your organization have in each of the types or classes of vehicle listed
below that respond to first alarm assignments in support of NFPA 1710/1720?You must include vehicles that
are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under
contract for purchase or lease by your organization but not yet in your possession. (Enter numbers only and
enter 0 if you do not have any of the vehicles below.)
Total Total Number
Number of
Total of Filled Riding
Number Available positions
Type or Class of Vehicle of Riding per Frontline
Frontline Positions Vehicle
Vehicles per per first alarm
Frontline assignment
Vehicle
Engines(or Pumpers):(pumping capacity of 750 gpm or greater and water
capacity of 300 gallons or more): 1 5 3
Pumper,Pumper/Tanker,Rescue/Pumper,Foam Pumper,CAFS Pumper,Quint
(Aerial device of less than 76 feet),Type I engine,Type Il engine
Tankers: (pumping capacity of less than 750 gpm and water capacity of 1,000
gallons or more): 0 0 0
Tanker,Tender,Foam Tanker/Tender(greater than 1,250 gallon tank capacity)
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Applicant Characteristics(Part II) 10/23/2012 Item 16.E.3.
Aerial Apparatus:
Aerial Ladder Truck,Telescoping,Articulating,Ladder Towers,Platform,Tiller 0 0 0
Ladder Truck,Quint(Aerial device of 76 feet or greater)
Brush/Quick attack: (pumping capacity of less than 750 gpm and water
capacity of at least 300 gallons):
Brush Truck,Patrol Unit(Pick up w/Skid Unit),Quick Attack Unit,Mini-Pumper, 1 2 2
Type III Wildland/Urban Interface Engine,Type IV Engine,Type V Engine,Type VI
Engine,Type VII Engine
Rescue Vehicles:
Rescue Squad,Rescue(Light,Medium,Heavy),Technical Rescue Vehicle, 0 0 0
Hazardous Materials Unit
Other:
EMS Chase Vehicle,Air/Light Unit,Rehab Units,Bomb Unit,Technical Support
(Command,Operational Support/Supply),Hose Tender,Salvage Truck,ARFF 1 1
(Aircraft Rescue Firefighting),Command/Mobile Communications Vehicle,Other
Vehicle.
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Department Call Volume 10/23/2012 Item 16.E.3.
Department Call Volume
How many responses per year by category?
Do not include responses/calls where your department 2011 2010 2009
was dispatched to provide mutual/automatic aid. (Enter
whole numbers only;if you have no calls for any of the categories,enter
0.)
Structural Fires 1 0 2
Vehicle Fires 0 1 0
Vegetation Fires 4 3 6
EMS 241 208 155
Rescue 26 18 26
Hazardous Condition/Materials Calls 5 10 8
Service Calls 17 14 9
Good Intent Calls 4 4 1
False Alarms 26 35 42
Other Calls and Incidents 125 129 34
Totals 449 422 283
• In an average year, how many times does your 35
organization receive mutual/automatic aid?
In an average year, how many times does your
organization provide mutual/automatic aid? (Do not 175
include first-due responses claimed above.)
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Request Details 10/23/2012 Item 16.E.3.
Request Details
The activities for your organization are listed in the table below.
Category Number of Entries Total Cost Action
Hiring or Rehiring Firefighters 1 610720 View Details
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Budget 10/23/2012 Item 16.E.3.
Budget
Hiring or Rehiring of Firefighters:
There is a two-year period of performance for grants awarded under the Hiring of Firefighters Category. Should
the actual salary and benefits costs requested for reimbursement exceed awarded Federal funds, the grantee
would be obligated to pay 100 percent of those costs.Therefore, please be sure you have provided accurate
salary and benefit information and have confirmed this information with your Human Resources and/or Financial
Office.
If you want to change any of the budget amounts on the matrix, you need to change the salary and benefit
information on the previous Request Details screen.
Budget Matrix
First Second Total
12-Month Period 12-Month Period
Personnel 180,848 188,080 368,928
Benefits 115,140 126,652 241,792
Total: 295,988 314,732 610,720
Total Federal Share 295,988 314,732 610,720
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Narrative Statement 10/23/2012 Item 16.E.3.
Narrative Statement for Hiring or Rehiring of FireFighters
•
• Element#1 -Project Description (30%): This statement should describe the following:
• Why the applicant needs the grant funds;
• How the requested firefighters will be used within the department;
• A description of the specific benefit these firefighters will provide for the fire department and community.
• If the applicant is requesting funding under the rehiring of firefighters activity, the narrative should provide
details as to when and why the vacancies occurred and how the vacancies have affected the service to the
community.
• Applications must also discuss how the grant would enhance the department's ability to protect critical
infrastructure.
The Isles of Capri Fire Rescue District(the District) is requesting $610,720 for 4 firefighters to improve the time
to assemble adequate staffing for fire suppression efforts under the provisions of NFPA Standard 1720. In
accordance with this Standard, the District is requesting federal funding to staff all first due engines to meet
NFPA 1720 as they relate to the assembly of initial attack personnel on structure fires.
The District protects an area of 18 square miles in southwest Florida, with a population base of approximately
3,100 residents. The area is heterogenous with diverse structures including 9 high rise condominium buildings,
residential areas, a gated community, and a small amount of commercial structures. Approximately 20%of the
District is served by hydrant water supply. However 100%of the structures in the District are in the hydrant
areas. The District's service area goes well beyond its boundaries as a result of automatic and mutual aid
agreements and contracts. By contract, the District responds to Federal and State protected wildland areas
within Collier County as well as a large marine area including the southwest shorelines, islands and Gulf of
Mexico waters in and around Collier County. With automatic aid the District serves the City of Marco Island and
the East Naples Fire Control District. The total population served exceeds 80,000.
The District is budgeting $1,061,500 in tax revenue in FY13,which is a decrease of 27.2% in revenue from three
years ago in FY10. Currently, the District has an operating budget of$1,262,600. During the past few years, the
budget deficit has been financed by carry forwards from prior years. Unfortunately, FY 13 will exhaust our carry
forward funding. We have instituted cost cutting measures, including (1)sale of a brush truck, (2)
implementation of part-time per-diem firefighters to reduce overtime costs, and (3) not filling a vacant chief
position. Once our carry forward is exhausted, provisions are in place for a loan from Collier County General
Fund to maintain current staffing levels only.
Currently, the District operates one engine from one station. The District's eight firefighter responders are also
trained to the Basic EMT level or higher. The District staffs its engines with three people on two shifts, and two
people on one shift. The District always maintains minimum staffing of two on each apparatus. The shift with two
people utilizes part time responders to fill in if one of the two shift personnel is absent. Our minimum staffing level
is two, plus a battalion chief. Through automatic aid agreements, two additional engines respond to every"initial
fire alarm assignment."
At the current staffing level, the District is unable to assemble an adequate level of response in accordance with
the staffing provisions of NFPA 1720. Low staffing numbers impair efficient operations and increases time
needed to execute critical evolutions. The requested funding would be used to increase engine staffing from
three to four on each of the three shifts. Minimum staffing would be increased from two to three. This would
greatly improve the likelihood of achieving an assembly of 10, in accordance with NFPA 1720 for suburban
areas, projected to be attainable 100% of the time when responding to"initial fire alarm assignments."Initial
arriving assignments will immediately be able to meet the OSHA 29 CFR 1910.134"two-in/two-out"
requirements.
•
*Element#2- Impact on Daily Operations (30%): This statement should explain how the community and current
firefighters are at risk without the requested firefighters, and to what extent that risk will be reduced if the
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Narrative Statement 10/23/2012 Item 16.E.3.
applicant is awarded. What impact will the newly funded positions have on NFPA?
Asok
Under the present staffing the District does not have the ability to meet the OSHA CFR 29 1910.134"two in two
out"standard with the first arriving apparatus. This nullifies the crew's ability to make an immediate impact in a
fire where early intervention in the fire's incipient stage may prevent extension. In those instances where there is
a known hazard to life, it forces the understaffed crew to consider rescue efforts without the safety of back up
personnel. In this instance, both the firefighters and the public are ill-served. If the firefighters attempt the rescue,
they do so without a safety back-up crew. If they consider this an unsafe situation and do not attempt the rescue,
residents may be lost who otherwise may have been saved.
•
NFPA Standard 1720 specifies staffing engine companies in the suburban rural combination environment with
the ability to assemble 10 personnel on scene.The rationale for this is demonstrated by the 2010 NIST report on
Residential Fire ground Field Experiment which reported that four person crews are approximately 25% more
effective than three person crews supporting this staffing request. By implementing this standard, the District will
be able to assemble the recommended and adequate number of personnel to initiate effective suppression
efforts and reduce the time to do so.
80% of the District's service area is without hydrants. However, 100% of the structures in the District are serviced
by hydrants. The core of the population is divided into two areas that have a public water distribution system.
With a present staffing of three personnel on (2)shifts and two personnel on (1)shift, two personnel arrive with
the vehicle on-scene when an established water supply is needed 66% of the time. 33%of the time, only one
person arrives on scene when an established water supply is needed. This presents an overwhelming tasking
requirement for personnel. Until the second due engine arrives or the hydrant person arrives, firefighting actions
are limited. This delay allows for fire growth, increasing property loss and increasing risk to firefighting personnel.
By increasing engine staffing to four, the District assures a timely and safe initial attack effort with assured water
supply.
The District is also responsible for protecting an urban interface area along with wild land. The District works with
both State and Federal agencies to protect residential and commercial properties. The District is also responsible
for the structural response to high rise buildings in the City of Marco Island and commercial structures in the East
District by automatic aid agreements. Wild land fire activity is seasonal and well documented in South Florida.
The District operates a brush unit as requested by both Local, State and Federal agencies. The District also
provides mutual aid to surrounding agencies as requested. If funded, the grant would allow for the District to
meet the OSHA CFR 1910.134"two in two out"and provide the NFPA 1720 recommended staffing on 100% of
the initial response to structure alarms.
*Element#3 - Financial Need (30%):This statement should explain the applicant's organizational budget and its
inability to address the need without federal assistance, including other actions the applicant has taken to meet
their staffing needs.
The source of the District's funding is primarily property taxes. As a result of the recent"Great Recession,"
property values made a steep decline.The District's property values have dropped by more than 29% since
2010, resulting in a corresponding decline of over 27% in tax revenue.As a result, total tax revenue is no longer
sufficient to cover all operating expenses. FY13 tax revenues of$1,061,500 is approximately $200,000 short in
covering the district's total operating budget.
The District has implemented cost saving strategies. Instead of incurring high overtime rates, part time
firefighters are utilized to fill in for any manpower needs. The District auctioned off its brush truck with high
maintenance expenses and replaced it with a portable skit unit to be operated out of the District's F-250. A
vacant Fire Chief position was not filled and the duties of the Chief were absorbed by the neighboring Chief of
Ochopee Fire Control. This resulted in a savings to the District of$93,000.
Provisions are in place for the District to obtain a loan from the Collier County General Fund to maintain current
staffing levels only. No funds are available from Collier County for the four additional employees requested to
bring up the staffing on each shift to four. The District is unable to meet the staffing requirements of NFPA 1720
without being funded by Federal grant money.
*Element#4-Cost/Benefit(10%): This statement should explain, as clearly as possible, what benefits the
applicant and/or their community will realize if the project described is funded (e.g., anticipated savings and/or
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Narrative Statement 10/23/2012 Item 16.E.3.
efficiencies),
Approval of this SAFER grant request will allow for the District to immediately implement staffing standards
identified in NFPA standard 1720 and OSHA CFR 29.134. This increased staffing will create a more effective
and efficient engine company by providing the assembly of an adequate firefighting force within the acceptable
time 100% of the time. The community will benefit by having an engine company that is approximately 25% more
efficient in task accomplishment than a three person company, as determined by NIST(previously cited), A more
efficient crew yields reduced losses to fire for residents, and an increased likelihood of best possible outcomes in
a given emergency.
Overall response time for assembling an initial fire response will significantly improve with this added staffing,
yielding lower property damage for the community and providing a safer work environment for each firefighter.
With the ability to meet the requirements of OSHA CFR 29.134 firefighters may pursue their duties with the
understanding that their safety has been provided for in a reasonable manner. Initial suppression efforts may
start immediately. Calculated risks considered as part of the risk assessment will include this safety factor which
should reduce any anxiety over their personal safety. This will allow for an accurate and reasonable assessment
of the hazard they face,which benefits the community.
Response times for development of water supply and fire ground setup should significantly improve. Improved
establishment of uninterrupted water supply, maintenance of effective fire flow, and initiation of suppression and
rescue operations should be consistent with the NIST report. In addition, rapid response by AED-equipped crews
will reduce the time it takes to assess and initiate care for patients requiring such intervention, improving their
chances at successful conversion.
Increased staffing will reduce the need for multiple units in certain incidents. Smaller incidents such as vehicle
fires are safer and easier to control placing employees at less risk. This in turn allows other companies to be
available for calls. Added staffing will also improve unit recovery times and reduce various exposure risks.
Reduced work load positively impacts short and long term health.
*Element#5-Veterans Preference(Additional Consideration): Applicants should explain whether they have a
policy in place addressing their intent to implement strategies to support the VOW To Hire Heroes Act of 2011
and to have recruiting efforts aimed at post-9/11 veterans.
Collier County has a Veterans preference policy for hiring. County Managers Administrative Policy 5385
addresses Veterans preference in hiring. The policy is as follows:
"F. Veteran's Preference: The Human Resources Department will keep records of
determination on whether an applicant is a veteran or the spouse of a veteran who
qualifies for preference for eligible positions as defined in §295.07 of the Florida
Statutes. The application will be reviewed along with the DD214 by the Veterans'
Services Department who determines qualifications for veteran's preference status. Unless
the vacancy is advertised to internal applicants only and filled internally, those applicants
who are veterans and meet the minimum experience and training guidelines required in
the job description for eligible positions must be interviewed and given preference;
therefore, if the top candidates are equally qualified and one is a veteran entitled to
preference, then the veteran will be recommended for hire."
*Element#6 - Performance (Additional Consideration):Applicants should explain whether they have a proven
track record for timely project completion and satisfactory performance in other AFG, FP&S, and SAFER awards,
In 2004, the District was awarded$225,000 for an AFG grant (EMW-2004-FG-02525)for a fire engine.
In 2006, the District was awarded$64,771 for an AFG grant(EMW-2006-FG-04104)for breathing apparatus. In
each case the projects were successfully completed in a timely manner.
The District has demonstrated their capability to successfully complete all SAFER award performance
requirements in a timely manner.
Element#7-Additional Information: If you have any additional comments you would like to include about your
organization or this application, please provide them here.
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Assurances and Certifications 10/23/2012 Item 16.E.3.
Assurances and Certifications
FEMA Form SF 424B
You must read and sign these assurances.These documents contain the Federal requirements attached to all
Federal grants including the right of the Federal government to review the grant activity. You should read over the
documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and
submitted as a part of the application.
Note: Fields marked with an* are required.
O.M.B Control Number 4040-0007
Assurances Non-Construction Programs
Note: Certain of these assurances may not be applicable to your project or program. If you have any questions,
please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to
certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional, managerial and
financial capability (including funds sufficient to pay the non-Federal share of project costs)to
ensure proper planning, management and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General of the United States, and if
appropriate, the State, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the award; and will establish a
proper accounting system in accordance with generally accepted accounting standards or
agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or
personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of
the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763)
relating to prescribed standards for merit systems for programs funded under one of the
nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit
System of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not
limited to: (a)Title VI of the Civil Rights Act of 1964 (P.L. 88-352)which prohibits
discrimination on the basis of race, color or national origin; (b)Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686),which
prohibits discrimination on the basis of sex; (c)Section 504 of the Rehabilitation Act of 1973,
as amended (29 U.S.C. Section 794),which prohibits discrimination on the basis of
handicaps; (d)the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-
6107),which prohibits discrimination on the basis of age; (e)the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis
of drug abuse; (f)the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment
and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism; (g)§§523 and 527 of the Public Health Service Act
of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of
alcohol and drug abuse patient records; (h)Title VIII of the Civil Rights Acts of 1968 (42
U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or
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Assurances and Certifications 10/23/2012 Item 16.E.3.
financing of housing; (i)any other nondiscrimination provisions in the specific statute(s) under
which application for Federal assistance is being made; and U)the requirements of any other
nondiscrimination statute(s)which may apply to the application.
7. Will comply, or has already complied,with the requirements of Title II and Ill of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646)which
provide for fair and equitable treatment of persons displaced or whose property is acquired
as a result of Federal or federally-assisted programs. These requirements apply to all interest
in real property acquired for project purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the Hatch Act(5 U.S.C. §§1501-1508 and 7324-
7328)which limit the political activities of employees whose principal employment activities
are funded in whole or in part with Federal funds.
9. Will comply, as applicable,with the provisions of the Davis-Bacon Act(40 U.S.C. §§276a to
276a-7), the Copeland Act(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work
Hours and Safety Standards Act(40 U.S.C. §§327-333), regarding labor standards for
federally-assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a)of
the Flood Disaster Protection Act of 1973(P.L. 93-234)which requires recipients in a special
flood hazard area to participate in the program and to purchase flood insurance if the total
cost of insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following:
(a) institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91-190)and Executive Order(EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance with EO 11988; (e)assurance of
project consistency with the approved State management program developed under the
Coastal Zone Management Act of 1972(16 U.S.C. §§1451 et seq.); (f)conformity of Federal
actions to State(Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act
of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of
drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and,
(h) protection of endangered species under the Endangered Species Act of 1973, as
amended (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.)
related to protecting components or potential components of the national wild and scenic
rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593(identification and
protection of historic properties), and the Archaeological and Historic Preservation Act of
1974(16 U.S.C. 469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7
U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals
held for research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. Section 4801 et
seq.)which prohibits the use of lead based paint in construction or rehabilitation of residence
structures.
17. Will cause to be performed the required financial and compliance audits in accordance with
the Single Audit Act Amendments of 1996 and OMB Circular No.A-133, "Audits of States,
Local Governments, and Non-Profit Organizations,"
18. Will comply with all applicable requirements of all other Federal laws, executive orders,
regulations and policies governing this program.
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Signed by Man McLaughlin on 08/08/2012
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Assurances and Certifications 10/23/2012 Item 16.E.3.
Form 20-16C
You must read and sign these assurances.
Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free
Workplace Requirements.
Note: Fields marked with an* are required.
O.M.B Control Number 1660-0025
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before
completing this form. Signature on this form provides for compliance with certification requirements under 44
CFR Part 18, "New Restrictions on Lobbying"and 44 CFR Part 17, "Government-wide Debarment and
Suspension (Non-procurement)and Government-wide Requirements for Drug-Free Workplace(Grants)."The
certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative
agreement.
1. Lobbying
A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons
(entering) into a grant or cooperative agreement over$100,000, as defined at 44 CFR Part 18, the applicant
certifies that:
(a) No Federal appropriated funds have been paid or will be paid by or on behalf of the
undersigned to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of congress, or an employee of a Member
of Congress in connection with the making of any Federal grant, the entering into of any
cooperative agreement and extension, continuation, renewal amendment or modification of any
Federal grant or cooperative agreement.
(b) If any other funds than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form LLL, "Disclosure of Lobbying Activities", in accordance with its instructions.
(c)The undersigned shall require that the language of this certification be included in the award
documents for all the sub awards at all tiers(including sub grants, contracts under grants and
cooperative agreements and sub contract(s))and that all sub recipients shall certify and disclose
accordingly.
2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient)
A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for
prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the
applicant certifies that it and its principals:
(a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced
to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered
transactions by any Federal department or agency.
(b) Have not within a three-year period preceding this application been convicted of or had a
civilian judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain or perform a public(Federal, State, or local)transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission of Ado
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property.
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Assurances and Certifications 10/23/2012 Item 16.E.3.
(c)Are not presently indicted for or otherwise criminally or civilly charged by a government entity
(Federal, State, or local)with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; and
(d) Have not within a three-year period preceding this application had one or more public
transactions(Federal, State, or local)terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. Drug-Free Workplace(Grantees other than individuals)
As required by the Drug-Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for
grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620:
(A)The applicant certifies that it will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug free awareness program to inform employees
about:
(1)The dangers of drug abuse in the workplace;
(2)The grantee's policy of maintaining a drug-free workplace;
(3)Any available drug counseling, rehabilitation and employee
assistance programs; and
(4)The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c)Making it a requirement that each employee to be engaged in the performance of
the grant to be given a copy of the statement required by paragraph(a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will:
(1)Abide by the terms of the statement; and
(2) Notify the employee in writing of his or her conviction for a violation
of a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction.
(e) Notifying the agency, in writing within 10 calendar days after receiving notice
under subparagraph (d)(2)from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice, including
position title, to the applicable awarding office.
(f) Taking one of the following actions, against such an employee, within 30 calendar
days of receiving notice under subparagraph (d)(2),with respect to any employee
who is so convicted:
(1)Taking appropriate personnel action against such an employee, up
to and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement or other appropriate
agency.
(g) Making a good faith effort to continue to maintain a drug free workplace through
implementation of paragraphs(a), (b), (c), (d), (e), and (f).
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Assurances and Certifications 10/23/2012 Item 16.E.3.
(B)The grantee may insert in the space provided below the site(s)for the performance of work
done in connection with the specific grant: italks
Place of Performance
Street City State Zip Action
If your place of performance is different from the physical address provided by you in the Applicant Information,
press Add Place of Performance button above to ensure that the correct place of performance has been
specified.You can add multiple addresses by repeating this process multiple times.
Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each
Federal fiscal year. A copy of which should be included with each application for DHS funding.States and State
agencies may elect to use a Statewide certification.
Signed by Alan McLaughlin on 08/08/2012
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Assurances and Certifications 10/23/2012 Item 16.E.3.
FEMA Standard Form LLL
Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for
lobbying activities definition.
This form is not applicable
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Submit Page 10/23/2012 Item 16.E.3.
Submit Application
Application Area Status
Overview Complete
Contact Information Complete
Applicant Information Complete
Applicant Characteristics(I) Complete
Applicant Characteristics (II) Complete
Department Call Volume Complete
Request Details Complete
Budget Complete
Narrative Statement Complete
Assurances and Certifications Complete
PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT.
• YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you
are not yet ready to submit this application, save it, and log out until you feel that you have no more
changes.
• When you submit this application, you, as an authorized representative of the organization applying for this
grant, are certifying that the following statements are true:
To the best of my knowledge and belief, all data submitted in this application are true and correct.
This application has been duly authorized by the governing body of the applicant.
The applicant will comply with the Assurances and Certifications if assistance is awarded.
To sign your application, check the box below and enter your password in the space provided. To submit your
application, click the Submit Application button below to officially submit your application to FEMA.
Note: the primary contact will be responsible for signing and submitting the application. Fields marked with an
are required.
I, Alan McLaughlin, am hereby providing my signature for this application as of 09-Aug-2012.
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co JCT County Grant Application Reviewed and Approved
Col t51Vlanager,a 'es !
Office of Management& Budget
Coun Man ger (,
• e
After-the-Fact Approval by the BCC is required
the September 11,20I2 BCC meeting.
M
W
TO: Leo Ochs,County Manager
a) CC: Alan,McLaughlin,Isle of Capri Fire Rescue District
N FROM: Joshua Thomas, Grant Support Specialist
DATE: August 8,2012
N
o SUBJECT: County Manager review and approval of a 2012 Staffing for Adequate Fire and
Emergency Response(SAFER)Grant in the amount of$610,720.
The Isle of Capri Fire Rescue District is requesting$610,720 for four fire fighters to
improve assembly time and adequate staffing for fire suppression under the tenants of NFPA
Standard 1720. In accordance with this Standard,the District is requesting federal funding to
staff all first due engines to meet the NFPA 1720 Standard as it relates to the assembly of initial
attack personnel for rural combination departments on structure fires.
If awarded,the SAFER grant will allow for the District to immediately implement
staffing standards identified in NFPA Standard 1720, as well as provide the assembly of an
adequate firefighting force within the acceptable response time and improve unit recovery times
reducing various exposure and risks and work load positively impacting short and long term
health.
The grant application is due August 10,2012. Due to the BCC summer schedule,it is
necessary to obtain County Manager approval followed by After-the-Fact approval by the Board
of County Commissioners at the September 11,2012 BCC meeting. Your approval will allow
Alan McLaughlin to submit the application online via the FEM.A online application portal.
Once you have reviewed the application,please sign in the box above and call me for
pickup at 239-252-8989. Thank you, and please let me know if you have any questions
regarding this request.
C r;* 4
U UN's
3299 Tamiami Trail East Suite 201•Naples,Florida 34112-5746.239-252-8973•FAX 239-252-8828