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Agenda 10/09/2012 Item #16E310/9/2012 Item 16.E.3. EXECUTIVE SUMMARY Recommendation to authorize routine and customary budget amendments appropriating $3,085,820.51 of Fiscal Year 2012 carry forward for approved open purchase orders into Fiscal Year 2013 for operating budget funds. OBJECTIVE: Board of County Commissioners' approval of budget amendments which appropriate $3,085,820.51 of carry forward in various funds. CONSIDERATIONS: Purchase orders were issued to various vendors in operating funds during the latter part of FY 2012 and funds appropriated and encumbered to pay for those purchases in FY 2012. The County continues to need the products or services ordered and these encumbrances continue to be valid at fiscal year end. However, the appropriations to pay for these items expired as of September 30, 2012. If these orders were cancelled on September 30th they would have to be reissued on October 1St, resulting in added record keeping for vendors, the County's Purchasing Department, the Clerk's Finance Department and the departments that placed the orders. To avoid this unnecessary workload, Fiscal Year 2013 budgets need to be amended to re- appropriate the funds and allow payments against purchase orders issued on or prior to September 30, 2012. On September 11, 2012, during the regular Board meeting (Item 16.17.5), the Board provided for the re- appropriation of continuing capital and grant budgets (project budgets). FISCAL IMPACT: Fiscal Year 2012 purchase orders to be re- appropriated in operating budget funds, in the Fiscal Year 2013 budget, amount to $3,085,820.51. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney's Office, requires majority vote, and is legally sufficient for Board action. — CMG GROWTH MANAGEMENT IMPACT: There is no growth management impact with this carry forward funds request. RECOMMENDATION: That the Board of Commissioners authorizes a budget amendment appropriating $3,085,820.51 in carry forward for purchase orders issued within operating budget funds. Prepared By: Rhonda L. Tibbetts, Operations Manager, Purchasing Department Attachments: 2012 Carry Forward Spreadsheet Packet Page -1319- 10/9/2012 Item 16.E.3. COLLIER COUNTY Board of County Commissioners Item Number: 16.E.3. Item Summary: Recommendation to authorize routine and customary budget amendments appropriating approximately $3,085,820.51 of Fiscal Year 2012 carry forward for approved open purchase orders into Fiscal Year 2013 for operating budget funds. Meeting Date: 10/9/2012 Prepared By Name: TibbettsRhonda Title: VALUE MISSING 9/25/2012 4:30:15 PM Submitted by Title: VALUE MISSING Name: TibbettsRhonda 9/25/2012 4:30:17 PM Approved By Name: pochopinpat Title: Administrative Assistant,Facilities Management Date: 9/26/2012 8:40:14 AM Name: pochopinpat Title: Administrative Assistant,Facilities Management Date: 10/1/2012 8:54:43 AM Name: MarkiewiczJoanne Title: Manager - Purchasing Acquisition,Purchasing & Gene Date: 10/1/2012 10:53:41 AM Name: MarkiewiczJoanne Title: Manager - Purchasing Acquisition,Purchasing & Gene Date: 10/1/2012 10:53:52 AM Packet Page -1320- 10/9/2012 Item 1.6.E.3. Name: pochopinpat Title: Administrative Assistant,Facilities Management Date: 10/1/2012 11:42:26 AM Name: pochopinpat Title: Administrative -Assistant, Facilities Management Date: 10/1/2012 12:01:25 PM Name: MarkiewiczJoanne Title: Manager - Purchasing Acquisition,Purchasing & Gene Date: 10/1/2012 12:22:59 PM Name: PriceLen Title: Administrator, Administrative Services Date: 10/1/2012 2:04:46 PM Name: GreeneColleen Title: Assistant County Attorney,County Attorney Date: 10/3/2012 10:39:50 AM Name: UsherSusan Title: Management /Budget Analyst, Senior,Office of Manage Date: 10/3/2012 1:25:36 PM Name: KlatzkowJeff Title: County Attorney Date: 10/3/2012 2:32:51 PM Name: IsacksonMark Title: Director -Corp Financial and Mgmt Svs,CMO Date: 10 /3/2012 3:03:27 PM Packet Page -1321- 10/9/2012 Item 16.E.3. PO Number Vendor.Name Department Amount Description 4500102357 White & Smith LLC GMD Planning & $ 58,010.60 Review Land Development Regulation Land Code Development Services 4500102358 Tomasello Consulting GMD Planning & $ 10,049.10 Interior Basin FEMA Engineers Regulation Land Floodplain Study Developrrrent Services 4500103244 Van Buskirk Ryffel & GMD Planning & $ 11,625.92 Consultant Services Associates Regulation Land Development Services 4500116113 Hahn Loeser & Parks LLP County Attorney $ 316,469.94 This carryforward request is for the continued defense of two multi- million dollar litigation cases (Francis Hussey v. Collier County and Sean Hussey v. Collier County) 4500116670 Scheda Ecological Assoc., Parks & Recreation - $ 1,568.70 Pepper Ranch Mitigation Inc. Conservation Collier Bank permitting Section 4500118491 JRL Design Studios LLC Immokalee CRA /MSTU $ 20,889.65 Design Services for Immokalee Main Street Improvements Project 4500128226 Sire Technologies, Inc GMD Planning & $ 89,250.00 Implementation of Active Regulation Operations Review an Electronic Plan & Regulatory Mgmt. Submittal and Review system 4500129445 JRL Design Studios LLC Immokalee CRA /MSTU $ 17,026.70 Landscape Architectural Consulting Services 4500130581 NuCo Parks & Recreation $ 23,440.23 CO2 for pools 4500130814 Mader Electric Motors SCRWTP $ 8,892.95 New Pump, Booster Pump in for rebuild 4500130931 Waste Management Utility Billing & $ 78,501.46 Toter Replacements Customer Service 4500130975 Southern Electric DBA Wellfield $ 39,823.46 Variable frequency drive to Rexel replace one that is failing 4500131604 Mader Electric Motors Wellfield $ 58,286.59 Purchase of pump 4500131613 Water Treatment & NCRWTP $ 16,443.73 Ammoniators & Injectors Controls 4500132032 Paradise Advertising & Tourism $ 246,032.05 Tourism Marketing Services Marketing 4500132099 Miles Media Tourism $ 31,625.00 Tourism website design and maintenance 4500132140 Marco Office Supply Parks & Recreation $ 5,800.00 Printing of beach parking and all boat launch permits 4500132218 Greater Naples Chamber Tourism $ 14,034.07 Visitor Information Center of Commerce Specialist 4500132231 Atkins North America Bayshore MSTU $ 12,329.25 Concept Plan Packet Page -1322- 10/9/2012 Item 16.E.3. 4500132374 Q. Grady Minor & Immokalee CRA /MSTU $ 9,421.78 Engineering Design, Bid Associates PA Assistance & Construction Phase Services for Carson Road Sidewalk Project 4500132461 CDM Smith Inc. Immokalee CRA $ 4,950.16 Construction administration services for Stormwater Project PO Number. Vendor-Name—., -. Department Amount Description 4500132591 Agnoli Barber & Brundage, ATM Dept $ 9,340.00 Completion anticipated on Inc. 10/24/13 4500132592 W. Dexter Bender & ATM Dept $ 8,437.50 Environmental Permitting Associates, Inc. Services for Sabal Palm Project 4500132608 Sweetwater Pool Service Code Enforcement $ 3,286.45 Court ordered abatements of pools 4500132913 McGee & Assoc. ATM Dept $ 4,638.80 Maintenance Consulting for Golden Gate MSTU 4500132975 3 - Rs Equipment, Inc, ATM Dept $ 18,858.51 Contract #11 -5737; Forest Richards Company Lakes MSTU Sidewalks, Lighting & Planting- Phase 1 & 1A 4500133297 CDM Smith Inc Parks & Recreation $ 2,649.50 Water meter reading and reporting 4500133725 McGee & Assoc. ATM Dept $ 1,459.26 Maintenance Consulting for Lely MSTU 4500133726 McGee & Assoc. ATM Dept $ 6,488.00 Construction Administration and Inspections for County Bid #12 -5953 Lely MSTU Pebble Beach Lighting 4500134426 Hole Montes PPMD $ 18.73 NCWRF Deep Injection Wells Operating Permit Renewal 4500134672 RWA Inc. ATM Dept $ 81,535.00 Sub - Surface Utility Survey Services for design development for Phase II and IIA Project 4500134673 RWA Inc. ATM Dept $ 6,559.37 Sub - Surface Utility Survey Services for design development for Phase 1113 Project 4500135470 Kyle Construction Water Distribution $ 41,734.00 Replace failing backflow preventers RP & DC 4500135536 Hole Montes PPMD $ 41,671.25 NCWRF Plant Operating Permit Renewal 4500135735 Southern Signal and Bayshore MSTU $ 11,994.87 Mid -block xwalk system Lighting installation 4500135805 URS Bayshore GT CRA $ 131,777.00 CEI Services 4500135881 Hole Montes, Inc. ATM Dept $ 100,591.00 CEI Services for Phase One Project Packet Page -1323- 10/9/2012 Item 16.E.3. 4500136397 Q Grady Minor Parks & Recreation - $ 31,319.00 Design and permitting of Conservation Collier parking area and trailhead at Section Nancy Payton Preserve +500136400 industrial Electrical Testing NCRWTP $ 3,000.00 Replace defective tiebreaker 4500136566 Lykins Signs Library $ 8,500.00 Monument sign 4500136610 AC Electric Library $ 2,700.00 Electric work for sign PO. Number Vendor Name : Department Amount Description 4500136714 Agnoli Barber& Brundage Immokalee CRA $ 1,826.00 Design Services for Asphalt Inc. Overlay related to Stormwater Project 4500136765 Burton & Associates Inc Operations and $ 25,000.00 Professional services for Regulatory water and wastewater rate Management studies. 4500136789 Rust Consulting OMB $ 12,320.37 Consulting services 4500136837 Office Furniture & Design GMD Planning & $ 3,801.08 Furniture to setup 3 office Concept Regulation Operations spaces & Regulatory Mgmt 4500136845 Hannula Landscaping & ATM Dept $ 425,393.00 Contract #12 -5878 Radio Irrigation Incorporated Road East MSTU Landscaping & Irrigation Project 4500137017 Q Grady Minor Water Distribution $ 10,067.00 Magnolia pond 16" water main existing condition review 4500137068 Xylem Water Solutions NCRWTP $ 6,877.20 New pumps 4500137129 Ernst & Young LLP Finance $ 522,000.00 Audit Services 4500137198 Lumec Inc. ATM Dept $ 72,400.00 Light Poles as required for County Bid #12 -5953 Lely MSTU Pebble Beach Lighting 4500137212 Office Furniture & Design GMD Planning & $ 510.99 Furniture to setup 3 office Concept Regulation Operations spaces & Regulatory Mgmt 4500137237 Coleman Hazzard & Taylor Pollution Control- $ 7,500.00 Employee Hearing PA Natural Resources 4500137330 Collier Seawall & Dock Sheriff's Office Remove (2) lift cradles, 5,525.00 dredge out 4500137465 Keystone Water Company NCRWTP $ 10,134.00 Lables for bottled water LLC 4500137548 Surety Construction Parks & Recreation - $ 107,979.30 Pepper Ranch Lodge Phase 1 Conservation Collier construction Section 4500137647 Colin Baenziger & County Manager $ 30,000.00 Recruitment Services for Eco Associates Develop Person 4500137654 Jeffrey A Moore Bayshore MSTU $ 1,800.00 Site Visit and Expert Testimony 4500137664 JCreel Tractor Company Parks & Recreation $ 5,852.00 ITrailer for Road Crew Packet Page -1324- 10/9/2012 Item 16.E.3. 4500137739 Bradanna Inc. Parks & Recreation $ 5,900.00 Caxambas tram gazebo safety upgrade 4500137791 URS Corporation Solid & Hazardous $ 14,310.00 Finalization of the Feasibility Waste Study for Transition of Fleet to Compressed Natural Gas 4500137832 Southwest Builders Inc Code Enforcement $ 4,180.00 Court ordered demolition of pool and spa 4500137841 Dan Morgan Consulting Parks & Recreation $ 2,500.00 Consulting service for turf Argronomist maintenance 4500137856 Thes Active Network LTD Parks & Recreation $ 4,500.00 Class System Interface 4500137901 Wassau Tile Parks & Recreation $ 5,964.00 Garbage and recycle units 4500137966 Playmore Recreational Parks & Recreation $ 6,181.00 Playground equipment Products PO Number, ,Vendor Name Department Amount Description 4500137971 Urban Green Studio ATM Dept $ 21,353.00 Construction Administration & Maintenance Consulting related to Contract #12 -5878 Radio Road East MSTU Landscaping & Irrigation Project 4500137981 Xylem Inc Wastewater $ 9,302.20 Flygt Pump 4500137986 Wassau Tile Parks & Recreation $ 5,964.00 Garbage and recycle units 4500137987 Wassau Tile Parks & Recreation $ 5,964.00 Garbage and recycle units 4500137997 BQ Concrete ATM Dept $ 16,522.00 Contract #09 -5108 Concrete Work South of Monte Carlo as relates to Phase One Project 4500138057 Xylem Inc Wastewater $ 3,685.70 pump for SCWRF 4500138083 Windham Studio Inc. ATM Dept $ 47,735.00 Services During Construction PHI Project & Redline Changes PHII Project 4500138110 Surety Construction Domestic Animal $ 23,777.50 Canopy structures Company Services 4500138117 Simmonds Electrical Parks & Recreation $ 7,092.00 Repair ballfield lights 4500138317 Fisher Scientific Pollution Control- IC Capillary System Natural Resources 58,270.53 4500136947 Aztek Communications GMD Planning & Network jack installation Regulation Operations & Regulatory Mgmt 37.50 P -Card 1 Northern Safety lAirport Authority 2,566.56 Air tool compressor 3,085,820.51 Packet Page -1325-