Agenda 10/09/2012 Item #16D1210/9/2012 Item 16.D.12.
EXECUTIVE SUMMARY
Recommeolation to approve a contract amendment between Collier County Board of County
Commissioners and Area Agency on Aging for Southwest Florida, Inc. which reflects additional
grant funding for senior meals of $27,262 and county match of $3,029.11 in the agregate amount of
$30,291.11 for the FY12 Older Americans Act Program Title III, and authorize necessary budget
amendments.
OBJECTIVE: To utilize additional funding to provide Congregate and Home Delivered Meals through
December 31, 2012.
CONSIDERATIONS: Collier County Housing, Human and Veteran Services has been providing
support services to Collier County's frail and elderly citizens for over 30 years through the Older
Americans Act Program. The original Standard Contract was approved by the Board of County
Commissioners (BCC) on February 28, 2012, agenda item 16D5.
The State Department of Elderly Affairs (DOER) recently received additional federal funds for the Senior
Nutrition Program. These funds are usually reviewed during the 4`h quarter of the contract. The contract
expires December 31, 2012. All 5 counties in the Planning and Service Area 8 including Collier received
additional funds. With the increase, especially in the C2 program, more seniors will receive Home
Delivered Meals. The additional funds are a benefit to the program since prior to this increase, there was a
waiting list for new seniors.
Funds are made available from the State of Florida Grants and Aids Appropriation. The table below
details the award increase amounts.
FISCAL IMPACT: Budget Amendments are necessary to recognize additional grant funds in the
amount of $27,262 within Human Services Grant Fund 707, Project 33186 ($19,262) and Project 33184
($8,000). Budget amendments are also necessary for local matching funds in the amount of $3,029.11 in
Human Services Match Fund 708, Project 33186 ($2,140.22) and Project 33184 ($888.89). The local
match is available from the Collier County Seniors Fund 123.
GROWTH MANAGEMENT IMPACT: None
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a simple majority vote. —
JBW
RECOMMENDATION: To authorize the Chairman to sign a contract amendment and authorize budget
amendments to reflect the grant award increase for the Older American Act program Title III ($27,262)
and matching funds (3,029.11) in the aggregate amount of $30,291.11.
PREPARED BY: Louise Pelletier, Case Management Supervisor,
Housing, Human and Veteran Services
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Previous
Award
Increased
Revised
Match
Program Component
Amount
Amount
Amount
Amount
Title III C -1 Congregate Meals (33186)
$236,300
$19,262
$255,562
$2,140.22
Title III C -2 Home Delivered Meals (33184)
$226,750
$8,000
$234,750
$888.89
FISCAL IMPACT: Budget Amendments are necessary to recognize additional grant funds in the
amount of $27,262 within Human Services Grant Fund 707, Project 33186 ($19,262) and Project 33184
($8,000). Budget amendments are also necessary for local matching funds in the amount of $3,029.11 in
Human Services Match Fund 708, Project 33186 ($2,140.22) and Project 33184 ($888.89). The local
match is available from the Collier County Seniors Fund 123.
GROWTH MANAGEMENT IMPACT: None
LEGAL CONSIDERATIONS: This item is legally sufficient and requires a simple majority vote. —
JBW
RECOMMENDATION: To authorize the Chairman to sign a contract amendment and authorize budget
amendments to reflect the grant award increase for the Older American Act program Title III ($27,262)
and matching funds (3,029.11) in the aggregate amount of $30,291.11.
PREPARED BY: Louise Pelletier, Case Management Supervisor,
Housing, Human and Veteran Services
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.12.
10/9/2012 Item 16.D.12.
Item Summary: Recommendation to approve a contract amendment between Collier
County Board of County Commissioners and Area Agency on Aging for Southwest Florida, Inc.
which reflects additional grant funding for senior meals of $27,262 and county match of
$3,029.11 in the agregate amount of $30,291.11 for the FY12 Older Americans Act Program
Title III, and authorize necessary budget amendments.
Meeting Date: 10/9/2012
Prepared By
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
9/27/2012 4:07:47 PM
Submitted by
Title: Supervisor - Case Management,Housing, Human & Veteran Services
Name: PelletierLouise
9/27/2012 4:07:48 PM
Approved By
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 9/28/2012 9:17:26 AM
Name: Bendisa Marku
Title: Operations Analyst,Wastewater
Date: 9/28/2012 10:31:51 AM
Name: GrantKimberley
Title: Interim Director, HHVS
Date: 9/28/2012 1:26:31 PM
Name: AckermanMaria
Title: Senior Accountant, Grants
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Date: 9/28/2012 1:56:52 PM
10/9/2012 Item 16.D.12.
Name: CarnellSteve
Title: Director - Purchasing /General Services,Purchasing
Date: 10/1/2012 4:54:36 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 10/2/2012 2:11:50 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 10/2/2012 2:19:53 PM
Name: StanleyTherese
Title: Management /Budget Analyst, Senior,Office of Management & Budget
Date: 10/2/2012 3:37:00 PM
Name: PryorCheryl
Title: Management/ Budget Analyst, Senior,Office of Management & Budget
Date: 10/2/2012 4:50:12 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 10/3/2012 8:33:05 AM
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10/9/2012 Item 16.D.12.
Amendment 002 OAA 203.12.002
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC.
STANDARD CONTRACT
OLDER AMERICANS ACT PROGRAM TITLE III
Collier County Board of Commissioners
This AMENDMENT, entered into between the Area Agency on Aging for Southwest Florida. Inc.. d f b/a Senior
Choices of Southwest Florida. hereinafter referred to as the "Agency," and Collier County Board of County
Commissioners, hereinafter referred to as the "Contractor," amends contract OAA 203.12.
The purpose of this Amendment is to increase contract allocations by $27,262, revise ATTACHMENT III —
Exhibit 1 and ATTACHMENT VII Budget Summary to increase Congregate Meals by $19,262. and Home Delivered
Meals by $8000. This amendment shall be effective September 30, 2012.
All provisions in the agreement and any attachments thereto in conflict with this amendment shall be and are
hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level
specified in the agreement.
This Amendment and all of its attachments, 3 pages, are hereby made a part of this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their officials there
unto duly authorized.
Contractor:
SIGNED BY:
Collier County Board of County
Commissioners
NAME: Fred W. Coyle
TITLE: Chairman
DATE: October 9. 2012
Federal Tax ID: 59- 6000588
Fiscal Year Ending Date: 09/30
Approved as to form & legal Sufficiency
Jennifer 13'
Assistant County Attorney
Area Agency on Aging for Southwest
Florida, Inc
SIGNED BY:
NAME: Leigh Anna Nowak
TITLE: Board President
DATE:
ATTEST:
Dwight E. Brock, Clerk
Attest as to Chairman's signature only
1
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Amendment 002
10/9/2012 Item 16.D.12.
OAA 203.12.002
ATTACHMENT III
EDIT 1
1. FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
PROGRAM TITLE
FUNDING SOURCE
CFDA
AMOUNT
Older Americans Act Title IIIB —
CA /CM/SCAS/INSC
$ 20,000.00
Transportation
U.S. Health and Human Services
93.044
$ 65.000.00
Support Services
S 85,000.00
Total IIIB
$275,000.00 **
OAA Title IIICI — Congregate Meals
U.S. Health and Human Services
93.045
$255,562.00
Spending Authority
OAA Title III C2 — Home Delivered Meals
U.S. Health and Human Services
93.045
$234,750.00
Older Americans Act Title III E —
$ 40,976.00
Supplement Services
U.S. Health and Human Services
93.052
$ 18 ,079.00
$ 7,859.00
Grandparent Services
Total IIIE
$ 66,914.00
TOTAL FEDERAL AWARD
$642,226.00
** In Home Services $275,000.00
In Home Services are funds to serve Collier County Clients. The Vendors are paid directly by The Area Agency on Aging
for Southwest Florida, Inc. dba Senior Choices of Southwest Florida
2
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Amendment 002
10/9/2012 Item 16.D.12.
OAA 203.12.002
ATTACHMENT VII
OLDER AMERICANS ACT BUDGET SUMMARY
CONTRACTOR: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
1. Title III B Support Services
2. Title III CI Congregate Meals
3. Title III C2 Home Delivered Meals
4. Title III E Services
TOTAL:
$ 85,000.00 **
$255,562.00
$234,750.00
$ 66,914.00
$642,226.00
** In Home Services $275,000.00
In Home Services are funds to serve Collier County Clients. The Vendors are paid directly by the Area Agency on Aging for
Southwest Florida, Inc. dba Senior Choices of Southwest Florida ^Awlk
3
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Attestation Statement
Agreement/Contract Number 203.12
Amendment Number 002
10/9/2012 Item 16.D.12.
I. Fred W. Coyle , attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida dba as Senior Choices of Southwest Florida and
Collier County Board of Commissioners
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting, due to the differences in
electronic data processing media, which has no affect on the agreement/contract content.
October 9, 2012
Fred W. Coyle, Chairman Date
Collier County Board of Commissioners
Approval as to form & legal Sufficiency:
Jennifer B. White
Assistant County Attorney
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ATTEST:
Dwight E. Brock, Clerk
Attest as to Chairman's
signature only
January 2012
10/9/2012 Item 16.D.12.
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC. dba
Senior Choices of Southwest Florida
STANDARD CONTRACT
OLDER AMERICANS ACT PROGRAM TITLE III
THIS CONTRACT is entered into between the Area Agency on Aging for Southwest Florida, Inc., d/b /a Senior ;
Choices of Southwest Florida ( "Agency ") and Collier County Board of County Commissioners ( "Contractor ") and
collectively referred to as the "Parties." The term contractor for this purpose may designate a vendor, subgrantee or
subrecipient,.the status to be further identified in ATTACHMENT III, Exhibit -2 as necessary.
WITNESSETH THAT:
WHEREAS, the Agency has determined that it is in need of certain services as described herein; and
WHEREAS, the Contractor has demonstrated that .it has the requisite expertise and ability to faithfully perform such
services as an independent contractor of the Agency.
NOW THEREFORE, in consideration of the services to be performed and payments to be made, together with the
mutual covenants and conditions hereinafter set forth, the Parties agree as follows:
1. Purpose of Contract
The purpose of this contract is to provide services in accordance with the terms and conditions specified in
this contract including all attachments and exhibits, which constitute the contract document.
2. Incorporation of Documents within the Contract
The contract will incorporate attachments, proposal(s), area plan(s), grant agreements, relevant Agency and
or Department handbooks; manuals or desk books, as an integral part of the contract, except to the extent that
the contract explicitly provides to the contrary. In the event of conflict in language among any of the
documents referenced above, the specific provisions and requirements of the contract documents) shall
prevail over inconsistent provisions in the proposal(s) or other general materials not specific to this contract
document and identified attachments.
3. Term of Contract
This contract shall begin on January 1. 2012 or on the date on which the contract has been signed by the last
party required to sign it, whichever is later. It shall end at midnight, local time in North Fort Myers, Florida,
on December 31 2012,
4. Contract Amount
The Agency agrees to pay for contracted services according to the terms and conditions of this contract in an
amount not to exceed $614,964.00, or the rate schedule, subject to the availability of funds. Any costs or
services paid for under any other contract or from any other source are not eligible for payment under this
contract.
5. Renewals
By mutual agreement of the Parties, in accordance with s. 287.058(I)(g), F.S., the Agency may renew the '
contract for a period not to exceed three years, or the term of the original contract, whichever is longer. The
renewal price, or method for determining a renewal price, is set forth in the bid, proposal, or reply. -No other
costs for the renewal may be charged. Any renewal is subject to the same terms and conditions as the
original contract and contingent upon satisfactory performance evaluations by the Agency and the availability
of funds.
6. Compliance with Federal Law
6.1 If this contract contains federal funds this section shall apply.
6.1.1 The Contractor shall comply with the provisions of 45 CFR 74 and/or 45 CFR 92; and other applicable
regulations.
6.1.2 If this contract contains federal funds and is over $100,000.00, the Contractor shall comply with all
applicable standards, orders, or regulations issued under s. 306 of the Clean Air Act as amended (42 U.S.C.
7401, et seq.), s. 508 of the Federal Water Pollution Control Act as amended (33 U.S.C. 1251, et seq.),
Executive Order 11738, as amended, and where applicable Environmental Protection Agency regulations 40
CFR 30. The Contractor shall report any violations of the above to the Agency.
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January 2012
10/9/2012 Item 16.D.12.
Contract #OAA 203.12
9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S. C. 276a -7), the Copeland Act (40 U.S.C.
276c and 18 U.S.C., 874) and the Contract Worse Hours and Safety Standards Act (40 U.S.C. 327 -333), regarding labor standards for
federally assisted construction subagreements.
10, Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act
of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to participate in the program and to purchase
flood insurance if the total cost of insurable construction and acquisition is $10,000.00 or more.
11. Will comply with environmental standards which maybe prescribed pursuant to the following: (a) institution of environmental
quality control measures under the National Environmental Policy Act of 1969 (P.L. 91 -190) and Executive Order (EO) I1514;
(b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of
flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved .State
management program developed under the Coastal Zone Management Act of. 1972 (16 U.S.C., 1451 et seq.); (f) conformity of
Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42
U.S.C. 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as
amended, (P.L. 93 -523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended,.(P.L.
93- 205).
12 Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C., 1721 et seq.) related to protecting components or potential
components of the national wild and scenic rivers system.
I3. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as
amended (16 U.S.C..470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic
Preservation Act of 1974 (16 U.S.C., 469a -1 et seq.).
14. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and related
activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89 -544, as amended, 7 U.S.C.,2131 et seq.) pertaining to the
care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of
assistance.
16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.), which prohibits the use of lead- based
paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments
of 1996 and OMB Circular No. A -133, Audits of States, Local Governments, and Non - Profit Organizations.
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this
program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
TITLE
'
FRED W. COYLE, CHAIRMAN
APPLICANT ORGANIZATION
DATE SUBMITTED
Collier County Board of County Commissioners
February 28, 2012
3299 Tarniami Trail E., Suite.303
Naples FL 3411,2;
Approved as fits fo 'Iegai siltciency
Jennifer B. Ctlt ty Attorney
34
ATTEft : .;...: .
DWI(' if66K.01pik
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January 2012
10/9/2012 Item 16.D.12.
Contract #OAA 203.12
ATTACHMENT 11I
EXHIBIT 1
1. FEDERAL RESOURCES AWARDED TO THE SUBRECIMENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
PROGRAM TITLE
FUNDING SOURCE
CFDA
AMOUNT
Older Americans Act Title I1IB —
$ 20,000.00
CAICM /SCAS/INSC
Transportation
U.S. Health and Human Services
93.044
$ 65.000.00
Support Services
$ 85,000.00
Total 11111
$275,000.00**
OAA Title IIICI — Congregate Meals
U.S. health and Human Services
93.045
$236,300.00
Spending Authority
OAA Title III C2 — Home Delivered Meals
U.S. Health and Human Services
93.045
$226,750.00
Older Americans Act Title III E —
$ 40,976.00
Supplement Services
U.S. Health and Human Services
93.052
$ 18,079.00
$ 7.859.00
Grandparent Services
Total IHE
$ 66 914.00
TOTAL FEDERAL AWARD
$614,964.00
** In Home Services $275,000.00
In Rome Services are funds to serve Collier County Clients. The Vendors are paid directly by The Area Agency on Aging for
Southwest Florida, Tnc. dba Senior Choices of Southwest Florida
29
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January 2012
10/9/2012 Item 16.D.12.
Contract #OAA 203.12
ATTACHMENT VII
OLDER AMERICANS ACT BUDGET SUMMARY
CONTRACTOR: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
1. Title III B Support Services $85,000.00 **
2. Title III CI Congregate Meals $236,300.00
3. Title III C2 Home Delivered Meals $226,750.00
4. Title III B Services $ 66,914.00
TOTAL: $614,964.00
** In Home Services $275,000.00
In Home Services are funds to serve Collier County Clients. The Vendors are paid directly by the Area Agency on
Aging for Southwest Florida, Inc., dba Senior Choices of Southwest Florida.
35
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