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Agenda 10/09/2012 Item #16D1110/9/2012 Item 16.D.11. EXECUTIVE SUMMARY Recommendation to approve the submittal of a grant application for the 2012/2013 Congestion Management System/Intelligent Transportation Stakeholders (CMS /ITS) Box Funding in the amount of $276,000 through the Federal Transit Administration (FTA) Transportation Electronic Award Management (TEAM) System. OBJECTIVE: To obtain grant funds for the construction of additional bus shelters for Collier Area Transit for Fiscal Year 2012/2013 in the amount of $276,000. CONSIDERATION: On June 12, 2009, the Metropolitan Planning Organization Board adopted the 2009 CMS Priorities. Listed as number two on the priority list was the installation of 12 bus shelters for Collier Area Transit (CAT) in the total amount of $276,000. The $276,000 included design and construction of 12 shelters within Collier County. The funding for this project is now available. The Florida Department of Transportation has approved to flex (transfer) Federal Highway funds to the Federal Department of Transportation (FTA), thereby earmarking the funds for this priority project. To finalize the flex mechanism, a project application must be submitted and approved in the FTA Electronic Award Management (TEAM) System. The application has been prepared and is attached for the Board's approval. The grant process requires transit projects to provide a 20% match. Collier County has requested approval from the Florida Department of Transportation (FDOT) for the use of toll revenue credits in the amount of $69,000 as a soft match for the grant. On July 2, 2012, FDOT authorized Collier County to use toll revenue credits as a match for this project. The application in TEAM reflects the utilization of the soft match for this project. After review and approval by FTA, the grant award is electronically executed in TEAM by the Collier County BCC appointed designee, Stephen Carrell. Alternative Transportation Modes (ATM) and Office of Management and Budget (OMB) grant compliance staff will also use this electronic system to manage the projects and submit all required reports. FISCAL IMPACT: There will be no fiscal impact for this item. Collier County has received approval from the Florida Department of Transportation for the use of toll revenue credits in the amount of $69,000 as soft match for $276,000 in FY 13 Capital Grant Funds. A' budget amendment will be required to recognize the funds when FTA awards the grant to Collier Area Transit through TEAM. The yearly maintenance cost for each shelter is included in the transit vendor contract and the cost to repaint/repair them every six to seven years is approximately $4,600 per shelter. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is legally sufficient for Board action and only requires a majority vote for approval —SRT GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. RECOMMENDATION: That the Board authorize Collier Area Transit to apply and submit the attached grant application for the 2012/2013 Congestion Management System/Intelligent Transportation Stakeholders (CMS /ITS) available grant funds in the amount of $276,000. Prepared by: Yousi Cardeso, Administrative Assistant, Alternative Transportation Modes Packet Page -1201- COLLIER COUNTY Board of County Commissioners Item Number: 16.D.11. 10/9/2012 Item 16.D.11. Item Summary: Recommendation to complete the process of Flexing of Federal Funds by obtaining approval to submit a grant application for the 2012/2013 Congestion Management System /Intelligent Transportation Stakeholders (CMS /ITS) grant in the amount of $276,000 through the Federal Transit Administration (FTA) Transportation Electronic Award Management (TEAM) System. Meeting Date: 10/9/2012 Prepared By Name: CardesoYousi Title: Administrative Assistant,Alternative Transportatio 9/25/2012 3:08:18 PM Submitted by Title: Administrative Assistant,Alternative Transportatio Name: CardesoYousi 9/25/2012 3:08:19 PM Approved By Name: SotoCaroline Title: Management /Budget Analyst,Transportation Administr Date: 9/25/2012 3:24:41 PM Name: AlonsoHailey Title: Operations Analyst, Public Service Division Date: 9/26/2012 12:08:08 PM Name: AmoldMichelle Title: Director - Alt Transportation Modes,Alternative Tr Date: 9/26/2012 3:02:38 PM Name: OberrathKaren Title: Senior Accountant, Grants Packet Page -1202- Date: 9/27/2012 3:06:47 PM 10/9/2012 Item 16.D.11. Name: TeachScott Title: Deputy County Attorney,County Attorney Date: 9/27/2012 4:04:44 PM Name: CarnellSteve Title: Director - Purchasing /General Services,Purchasing Date: 9/27/2012 5:03:39 PM Name: KlatzkowJeff Title: County Attorney Date: 10/1/2012 10:52:31 AM Name: StanleyTherese Title: Management /Budget Analyst, Senior,Office of Management & Budget Date: 10/1/2012 11:31:00 AM Name: FinnEd Title: Senior Budget Analyst, OMB Date: 10/1/2012 12:06:50 PM Name: IsacksonMark Title: Director -Corp Financial and Mgmt Svs,CMO Date: 10/2/2012 3:48:59 PM Packet Page -1203- View Print 10/9/2012 Item 16.D.11. DOT � FTA U.S. Department of Transportation Federal Transit Administration Application Recipient ID: -:1032 Recipient Name:V COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Project ID: FL -95- X062 -00 Budget Number: 1 - Budget Pending Approval Project Information: Bus Shelters. XU flexing money Part 1: Recipient Information ;Project Number: � FL -95- X062 -00 Recipient ID,�„��,..,,.,. 1032 Recipient Name: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Address: 3301 TAMIAMI TRAIL EAST, NAPLES, FL 34112 4961 ephone: ;(239) 213 -5812 Facsimile: (239) 659 -5787 Union Information Recipient ID: _ 1;1032 Union Name: TRANSPORT WORKERS UNION, AFL -CIO Address 1: 122 Dixie Lane :Address 2 � m �..�,u.,.......- -....� City: Beach, FL 32931 Contact Name: Smith Telephone: (866) 795 -4255 Facsimile_ E -mail � J~Website�,�..�� jptwu500 @aol.com Recipient ID:� 1032 Union Name:4 TRANSPORT WORKERS UNION, AFL -CIO press 1: � 122 Dixie Lane i Address 2.�..�...� Packet Page -1204 - https: / /ftateamweb.fta. dot. gov/... lications /ViewPrint/ViewPrintRes. asp? GUID = PRODUCTION_ 04346AIBC ICC43FEB40F103D5472FDF5 [9/19/2012 12:27:09 PM] View Print City: Cocoa Beach, FL 32931 10/9/2012 Item 16.D.11. Contact Name. Kevin Smith Telephone: (866) 795 -4255 Facsimile: (321) 784 -8847 E -mail: Kevin.Smith @SCLS- LLC.com Part 2: Project Information Project Type: Grant Gross Project $276,000 Project Number: . FL -95- X062 -00 ,Cost: r Bus Shelters. XU flexing Adjustment Amt: $0 Project Description: money Total Eligible Cost.: $276,000' Recipient Type: County Agency Total FTA Amt: $276,000 FTA Project Mgr: Valencia Williams 404 -865- Total State Amt: $0 Total Local Amt: $0 Recipient Contact: Glama Carter m Other Federal $0 New /Amendment: None Specified Amt: Amend Reason: Initial Application` J Special Cond Amt: $0 Fed Dom Asst. # 20507 ; Special Condition: None Specified Sec. of Statute: 5307 -3� NNone .F S.C. Tgt. Date: None Specified State Appl. ID: Specified S.C. Eff. Date: None Specified Start/End Date: Jul. 01, 2012 - Jun. 30, 2014 Est. Oblig Date: None Specified. e Recvd. By State: Pre -Award -- EO 12372 Rev: ' Not Applicable Authority? -Yes --_ -; Review Date: None Specified Fed. Debt No Authority ?: Planning Grant? NO�.� ,Final Budget ?:' :No> Program Date (STIP /UPWP /FTA Jul. 01, 2012 Prm Plan) Program Pager 277 Application Type: Electronic Supp. Agreement ?: No Debt. Delinq. Details: Urbanized Areas �UZA ID � UZA Name 123610 BONITA SPRINGS -- NAPLES, FL Packet Page -1205 - https: / /ftateamweb.fta. dot. gov/ ... lications/ViewPrint/ViewPrintRes .asp ?GUID = PRODUCTION_ 04346AIBC ]CC43FEB40FI03D5472FDF5 [9/19/2012 12:27:09 PM] View Print 10/9/2012 Item 16.D.11. Congressional Districts State ID District Code District Official ..,12 —w Adam H Putnam These flex funds will be utilized for the design, purchase and construction of up to twelve (12) shelters (including amenities such as bike racks, benches, trash receptacles) as budget allows. The life expectancy of each shelter is calculated at 15 years. This project will enhance access to bus stops and connectivity to sidewalks to all, including people with disabilities, to public transportation. The life expectancy of each shelter is calculated at 15 years. The total Amount of transfer is $276,000. Toll Revenue Credits from FDOT will be utilized in the ammount of $69,000 as soft match for this grant. The authorizing Toll Revenue Credit letter from FDOT is attached to this grant. Information required from Federal Aid Coordinator: Recipient Name — Collier County Board of County Commissioners FTA Grant Number (Fedtech Bulletin 07 -01) Transfers to FTA in FFY07 FL -95 -X062; Financial Project Number(s) FM 427949 -1 STIP page number 277 FAC/WP Fund 2013 FTAT pgm 16, $336,872.00 and 2013 SU pgm 16 $336,872.00 • • u . �•ir�'%� TTY — We will not expend at least 1% of the 5307 funds in this grant application for security purposes. 3. Other, please describe below. Part 3: Budget 119 -00 TRANSIT ENHANCEMENTS (BUS) ACTIVITY 11.93.02 CONSTRUCTION - BUS SHELTERS 12 $276,000.00', $276,000.00 12� $276,000.00 ' $276,000.00 Estimated Total Eligible Cost. $276,000.00 Federal Share: � $276,000.00 Local Share: $0.00 cin 1111111 111111 IMMUNE Packet Page -1206 - https://ftateamweb.fta. dot. gov/ ... lications /ViewPrint/ViewPrintRes. asp ?GUID = PRODUCTION_ 04346AIBCICC43FEB40F103D5472FDF5 [9/19/2012 12:27:09 PMl View Print None 11.19.00 TRANSIT ENHANCEMENTS (BUS) 11.93.02 CONSTRUCTION - BUS SHELTERS 119-00 , TRANSIT ENHANCEMENTS (BUS) 10/9/2012 Item 16.D.11. Diesel Fuel Diesel Fuel 121, $276,000.00 $276,000.00 11.93.02 CONSTRUCTION - BUS SHELTERS 12: $276,000.00 $276,000.00 These funds will be utilized for the design, purchase and construction of up to twelve (12) shelters (including amenities such as bike racks, benches, trash receptacles) as budget allows. The life expectancy of each shelter is calculated at 15 years. This project will enhance access to bus stops and connectivity to sidewalks to all and people with disabilities to public transportation. The life expectancy of each shelter is calculated at 15 years. Changes since the Prior Budget Part 4. Milestones 11.93.02 CONSTRUCTION - BUS SHELTERS 12 $276,000 $276,000 Milestone yaacdatiQn Est. Comp. Date' 1. RFP/IFB Issued Mar. 30, 20 These funds will be utilized for the design, purchase and construction of up to twelve (12) shelters (including amenities such as bike racks, benches, trash receptacles) as budget allows. The life expectancy of each shelter is calculated at 15 years. This project will enhance access to bus stops and connectivity to sidewalks to all, including people with disabilities, to public transportation. 2. Contract Award Aug.30,2013, These funds will be utilized for the design, purchase and construction of up to twelve (12) shelters (including amenities such as bike racks, benches, trash receptacles) as budget allows. The life expectancy of each shelter is calculated at 15 years. This project will enhance access to bus stops and connectivity to sidewalks to all, including people with disabilities, to public transportation. 3. Contract Complete Jun. 30,2014 Packet Page -1207- https://ftateamweb.fta.dot.gov/ ... licationsNiewPrint/ViewPrintRes.asp?GUID=PRODUCTION-04346AIBCICC43FEB40FIO3D5472FDF5[9/19/2012 12:27:09 PM] View Print 10/9/2012 Item 16.D.11. These funds will be utilized for the design, purchase and construction of up to twelve (12) shelters (including amenities such as bike racks, benches, trash receptacles) as budget allows. The life expectancy of each shelter is calculated at 15 years. This project will enhance access to bus stops and connectivity to sidewalks to all, including people with disabilities, to public transportation. Part 5. Environmental. Findings PRJBUD Project Budget 12 $276,000 $276,000 C08 - Install Shelters, fencing, & Amenities Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad warning devices where no substantial land acquisition or traffic disruption will occur. Finding Details: 119302 CONSTRUCTION - BUS 12 $276,000 $276,000 SHELTERS C08 - Install Shelters, fencing, & Amenities Installation of fencing, signs, pavement markings, small passenger shelters, traffic signals, and railroad warning devices where no substantial land acquisition or traffic disruption will occur. Part 6: Fleet Status Packet Page -1208 - https://ftateamweb.fta. dot. gov/... lications /ViewPrint/ViewPrintRes. asp? GUID= PRODUCTION_04346AIBCICC43FEB40F l03D5472FDF5[9/19/2012 12:27:09 PM] Before Chanae ; Afi� Active Fleet A. #Peak Requirement � 17 ' 0 '' 17 B. Spares 6 0 �0m� 6 C Total�(A+B) 23ar 23 D. Spare Ratio (B /A)� �� 35.29%" 0.00% 35.29 %: IL Inactive Fleet- A. Other 0 .�,.... -..0 01 B. B. Pending Disposal 0 ,.�,.0 0, 0� C. Total (A +g)��. rIll. O.o o Total (I.0 and ILC) 23 o _ 23 Packet Page -1208 - https://ftateamweb.fta. dot. gov/... lications /ViewPrint/ViewPrintRes. asp? GUID= PRODUCTION_04346AIBCICC43FEB40F l03D5472FDF5[9/19/2012 12:27:09 PM] View Print 10/9/2012 Item 16.D.11. Equip # Cost Date Acq Year Make 030016 $103,992.00 11/22/2002 2002FREIGHTLINER 030988 $123,984.00 06/05/2003 2003FREIGHTLINER 030989 $123,984.00 06/05/2003 2003FREIGHTLINER 042925 $123,984.00 05/07/2004 2004FREIGHTLINER 042926 $123,984.00 05/07/2004 2004FREIGHTLINER 042927 $124,073.50 05/14/2004 2004FREIGHTLINER 042928 $123,984.00 05/14/2004 2004FREIGHTLINER 050382 $271,468.00 07/1812005 2005GILLIG 050383 $271,468.00 07/19/2005 2005GILLIG 050384 $271,468.00 07/21/2005 2005GILLIG 060091 $271,468.00 06/27/2006 2006GILLIG 060092 $283,157.00 06/28/2006 2006GILLIG 060093 $283,157.00 06/30/2006 2006GILLIG 060094 $283,157.00 07/03/2006 2006GILLIG CC2 -240 $324,326.00 01/17/2008 2007GILLIG CC2 -242 $324,326.00 01/17/2008 2007GILLIG CC2 -241 $324,326.00 01/18/2008 2007GILLIG CC2 -243 $324,326.00 01/23/2008 2007GILLIG CC2 -497 $340,582.00 03/22/2010 2010GILLIG CC2 -498 $340,582.00 03/24/2010 2010GILLIG CC2 -499 $340,582.00 03/25/2010 2010GILLIG CC2 -513 $530,207.00 06/28/2010 2010GILLIG CC2 -514 $530,207.00 07/01/2010 2010GILLIG Part 7. FTA Comments Comment Title: STIP Comment By: Valencia D Williams Date Created: Jul. 19, 2012 Date Updated: None Specified Ref Section Comment: Unknown Attach STIP page Comments to DOL ,Comment Title: 4 DOL Certification Comment By Valencia D Williams Date Created: Aug. 28, 2012 Date Updated: � Aug. 28, 2012 Ref Section: �RUnknown Comment: Please consider this grant for DOL Section 5333(b) Certification. This grant application is for construction of bus shelters. Please review this application for labor certification in accordance with DOL Section 5333(b) Certification. The grantee contact is Yousi Cardeso and can be reached at (239) 252 -6754 YousiCardeso @Colliergov.net Part 8: Results of Reviews Packet Page -1209 - https://ftateamweb.fta. dot. gov/ ... licationsNiewPrinWiewPrintRes. asp? GUID = PRODUCTION_ 04346AIBCICC43FEB40FI03D5472FDF5 [9/19/2012 12:27:09 PM] View Print 10/9/2012 Item 16.D.1 1. The reviewer did not find any errors Packet Page -1210 - https: / /ftateamweb.fta. dot. gov/ ...IicationsNiewPrinWiewPrintRes .asp ?GUID= PRODUCTION_04346A ] BC 1 CC43FEB40F 103D5472FDF5[9/19/2012 12:27:09 PM] 10/9/2012 Item 16.D.11. Co ter County June 14, 2012 Growth Management Division Julia B. Davis, AICP Transit Projects Coordinator Florida Department of Transportation, District One Modal Development Office /Public Transit Southwest Urban Area Office at the Fort Myers Operations Center 2981 North East Pine Island Road: Cane Coral, Florida 33909 Subject: REQUEST FOR TOLL REVENUE CREDIT AUTHORIZATION: For XU Funds transfer of CMS Box FY 12 -13 through FTA Grant application number FL -95 -X062 Dear Ms. Davis: Collier County requests approval from the Florida Department of Transportation for the use of toll revenue credits in the amount of $69,000 as soft match for $276,000 in Capital funding from the Congestion Management System Box funds. These funds will be transferred to Collier County via FTA through XU Grant Funds Application number FL -95 -X062. The program of projects includes the design, purchase and construction of twelve (12) bus shelters that will enhance access and connectivity to public transportation. County and Specific Collier County Transit System Name Collier Area Transit Local Contact Person's Name, Glama Carter, Public Transit Manager Title, Full Address, and 2885 S. Horseshoe Drive, Naples, Florida 34104 Telephone Contact Information 239 -252 -5832 & e -mail address 21amacarter a.collier ov.net Date When Local Transit System Will File the Federal Grant 6/30/12 Application with FTA Federal Fiscal Year FY 2012 FTA Program (e.g., 5307) and Federal Grant Number Section XU Funds via FTA 5307 (including Earmark Number) FL-95 -X062 Type of Project Capital (Capital or operating) Financial Management Number FM 427949 -1 State Transportation Page 277 Improvement Program Pages FAC/WP Fund 2013 FTAT pgm 16, $336,872.00 and 2013 SU Number(s): pgm 16 $336,872.00 Purpose of the Grant These funds will be utilized for the design, purchase and (Project Description) construction of up to twelve (12) shelters (including amenities such as bike racks, benches, trash receptacles) as budget allows. The life expectancy of each shelter is calculated at 15 years. This project will enhance access to bus stops and connectivity to public transportation. Total Project Cost $345,000 Federal Amount of Grant $276,000 Amount of Toll Revenue Credit (Soft Match) $ 69,000 Please let me know of your approval at your earliest opportunity. We will be most happy to respond to any request for additional information you may have. Sincerely, Glama Carter Public Transit Manager- CAT Attachments: (1) FDOT STIP page Gown]Management Divtion • 2885 South Packet Page -1211-4104 239. 252 -8192 • FAX 239 - 252.2726 r [] `r C14 r— r �� Florida �,^w=°.��~,°°=°°°,~° RICK SCOTT 605SuwunqzeS��er ANAxrHrnAmAar.c. GnVsoNno To|luhusucc.F1, 32;99-04jU mocnEzAnY DATE: July 2, 2012 TO: Terry Beacham, District Modal Development Administrator FROM: ;/-- }uanJFlores, State Freight and Logistics Administrator COPY: Yvette Taylor (FTA), James Jobe, Ed Coven, Liz Stutts' Julia Davis, files SUBJECT: Authorization for the Use of State Toll Revenue Credits asR4"Soft Match" for Collier Area Transit's application, FM#4Z7949-1;FTAFL-95-XO62 This isin response Uz the memorandum dated June 19,ZO12 requesting, the Department's authority to grant a request byCnUierAreeTransittuusestatetoUrevenuecneditsintheamountof$69,OOOas soft match for Collier Area Transit's pending capital portion of their FTA application. In accordance with Title 23 United States Code Section 120(j) and the State of Florida's adopted policy regarding the use of toll revenue credits for public transit capital projects, we concur with your determination of eligibility and hereby authorize Collier Area Transit to use $69,000 in State of Florida toll revenue credits as soft match for these FTAprojects. Use of the toll revenue credits as soft match will effectively allow for FT4 funding of capital projects st a 100% federal share. When providing a copy of this authorization to Collier Area Transit please ask them to reference the use of these credits in their project budget sheets of their FTA application, and send a copy of this authorization fetter to their F74 Project Manager. Also include the item number reference where these projects are included in the STIP. FDOT will work with the Federal Highway Administration to ensure that the use ofthe toll revenue credits is properly accounted and recorded. if you have any questions, please contact Liz Stutts, Grants Programs Administrator, at 850-414-4500. 10/9/2012 Item 16.D.11. COLLIER METROPOLITAN PLANNING ORGANIZATION BCC Meeting Chambers 3301 Tamiami Trail East Naples, Florida 9:00 A.M. June 12, 2009 1. Call to Order /Roll Call Chairman Frank Halas called the meeting to order at approximately 9:00 a.m. Ms. Tamika Seaton, Metropolitan Planning Organization (MPO) Planning Technician, called the roll. A quorum was present. Those in attendance were as follows: Members Present Commissioner Frank Halas, Collier County, BCC District 2, Chair Commissioner Tom Henning, Collier County BCC District 3 Commissioner Fred Coyle, Collier County BCC District 4 Councilman Dr. William D. Trotter, City of Marco Island Councilman William Willkomm III, City of Naples Councilwoman Dee Sulick, City of Naples Members Absent Mayor Sammy Hamilton, City of Everglades City Commissioner Donna Fiala, Collier County BCC District 1 Commissioner Jim Coletta, Collier County BCC District 5, Vice -Chair Non - Voting Members Johnny Limbaugh, Florida Department of Transportation (FDOT), SWAO Trinity Caudill -Scott, FDOT, SWAO M PO staff Phil Tindall, Director Lorraine Lantz, Principal Planner Sue Faulkner, Principal Planner Tamika Seaton, Planning Technician Others Present Scott Teach, Deputy County Attorney Michelle Arnold, Director, Collier County Alternative Transportation Modes (ATM) Connie Deane, Public Information Coordinator, Collier County Transportation Services Division Nick Casalanguida, Director, Collier County Transportation Planning Chuck Mohlke, Chairman, Technical Advisory Committee JAC) Fred Thomas, Vice - Chairman, Citizens Advisory Committee (CAC) Joe Bonness, Chairman, Pathways Advisory Committee (PAC) Gina Downs, Citizens Transportation Coalition (CTC) Packet Page -1213- 10/9/2012 Item 16.D.11. MPO Meeting Minutes June 12, 2009 Page 2 Frank Denniger, private citizen Cam Zarroli, private citizen Ed Skufca, private citizen 2. Pledge of Alleoiance Commissioner Henning led the Pledge of Allegiance. 3. Onen to the Public for Comment on Items not on the Agenda Mr. Tindall announced that Ms. Downs and Mr. Denninger were registered to speak on items not on the agenda. Ms. Downs asked the MPO Board to add a discussion item on the agenda regarding Dynamic Message signs if the Board was going to take action on this item. Mr. Denninger stated that there is a major general management plan in the Big Cypress Preserve additions land that would possibly propose to make a large portion of the land (148,000 acres) a Federal wilderness designation. He stated that the Board had an opportunity to comment on the Plan and that there may be repercussions regarding traffic flow on I -75 more frequently when the designation comes out than without the designations. Mr. Denninger also stated that he reviewed the May 8 MPO Board meeting on DVD and noted that during the discussion of the Turner River Wildlife Crossing, Commissioner Coyle supported Mr. Christian Spilker's suggestion for the MPO Board to support a public hearing and a public process and this was not included in the meeting minutes. Ms. Seaton noted Mr. Denninger's comments and stated that Commissioner Coyle's support for a public hearing and a public process for the Turner River Wildlife Crossing will be included in the May 8 meeting minutes. Mr. Tindall called Mr. Skufca to speak on items not on the agenda and there was no answer. Chairman Halas suggested moving on to the next agenda item. 4. Approval of Agenda Commissioner Henning asked if Agenda Item 8B (Approval of 2009 Unfunded Priorities) was time sensitive and if it could be continued at the next meeting. Mr. Tindall stated that Agenda Item 8B needed to be approved today as the 2009 Unfunded Priorities are incorporated into FDOT's Five -Year Work Program. Commissioner Henning: I move to approve the agenda as advertised. Councilman Trotter: I second the motion. Packet Page -1214- 10/9/2012 Item 16.D. 11. MPO Meeting Minutes June 12, 2009 Page 3 MOTION CARRIED UNANIMOUSLY. S. Committee Chairman's Report A. Technical Advisory Committee Report Mr. Mohlke, TAC Chairman, reported on the following: • The committee met on May 26 and a quorum was attained; • The committee endorsed the following: o Final FY 2009/10- 2013/14 Transportation Improvement Program (TIP); o Resolution for TIP Administrative Amendments; o FY 2008/09- 2010 -11 Unified Planning Work Program (UPWP) Amendment; 0 2009 Priorities for the Congestion Management System (CMS) Box Funds; 0 2009 Projects for Pathways Box Funds; 0 2009 Unfunded Priorities; o Amendments to the Staff Services Agreement; • Tabled until the August meetings: • The submission of Transportation Enhancement Projects to allow more time for additional projects to be submitted (this is for the potential of additional funding as much as $600k annually); • However, Mr. Jim Miller of Marco Island presented the Linear Trail project and will bring back to the meeting in August when the committee ranks projects submitted; • The committee voted to not cancel its June 29 meeting to avoid having a lengthy agenda in August and to discuss: • Draft Naples Manor Walkable Community Study; • Draft Collier County Bus Stop Shelter Needs Plan; • Report and Presentations: • Request for Proposal (RFP) for transit services • Received an update on the Bike /Ped User's Map Scope changes; and • The next TAC meeting will be held on June 29. B. CAC Report Mr. Thomas, CAC Vice - Chairman, reported on the following: • The committee met on May 26 and a quorum was attained; • The committee endorsed the following: o Final FY 2009/10- 2013/14 TIP; o Resolution for TIP Administrative Amendments; o FY 2008/09- 2010 -11 UPWP Amendment; 0 2009 Priorities for the CMS Box Funds; 0 2009 Projects for Pathways Box Funds; o The committee ranked the 2009 Unfunded Priorities; ■ CAC Vice - Chairman Thomas presented an overview of the Bird of Paradise Hotel and Casino currently being built in Immokalee and noted that the Packet Page -1215- 10/9/2012 Item 16.D.11. MPO Meeting Minutes June 12, 2009 Page 4 community will be a major tourist destination and mega- region. He encouraged the MPO Board to rank the Immokalee Bypass and SR 82 high on the Priorities list; o Amendments to the Staff Services Agreement; Tabled until the August meetings: • The submission of Transportation Enhancement Projects to allow more time for additional projects to be submitted (this is for the potential of additional funding as much as $600k annually); • However, Mr. Jim Miller of Marco Island presented the Linear Trail project and will bring back to the meeting in August when the committee ranks projects submitted; The committee voted to not cancel its June 29 meeting to avoid having a lengthy agenda in August: Report and Presentations: • RFP for transit services; • Draft Naples Manor Walkable Community Study; ■ As part of the study, the committee encouraged involvement with the churches; • Draft Collier County Bus Stop Shelter Needs Plan; • Received an update on the Bike /Ped User's Map Scope; and • The next CAC meeting will be held on June 29. C. PAC Report Mr. Bonness, PAC Chairman, reported on the following: The committee met on May 29 and a quorum was attained; The committee endorsed the following: • Final FY 2009/10- 2013/14 TIP; • Resolution for TIP Administrative Amendments; • FY 2008/09- 2010 -11 UPWP Amendment; • 2009 Priorities for the CMS Box Funds; • Prioritized the PAC's 2009 Projects for Pathways Box Funds: • Ranked the 2009 Unfunded Priorities; • Amendments to the Staff Services Agreement; Tabled until the August meetings: • The submission of Transportation Enhancement Projects to allow more time for additional projects to be submitted (this is for the potential of additional funding as much as $600k annually); • However, Mr. Jim Miller of Marco Island presented the Linear Trail project and will bring back to the meeting in August when the committee ranks projects submitted; The committee voted to not cancel its June 26 meeting to have a workshop to discuss: • Draft Naples Manor Walkable Community Study; • Draft Collier County Bus Stop Shelter Needs Plan; • New methodologies for criteria for prioritizing projects in the Comprehensive Pathways Plan; Report and Presentations: o RFP for transit services Packet Page -1216- 10/9/2012 Item 16.D.11. MPO Meeting Minutes June 12, 2009 Page 5 • Received an update on the Bike /Ped User's Map Scope changes; and • The next PAC meeting will be held on June 26. D. Local Coordinating Board (LCB) Report Mr. Tindall reported on the following: • The committee met on June 10 and a quorum was attained; • The committee endorsed the following: • The Transportation Disadvantaged (TD) Grant application package; • Shirley Conroy Grant application (grant funding is no longer available) was endorsed contingent upon funding becoming available in the future; • TD Trust Fund Grant application including the TD Rate Calculation Model ; • Report and Presentations: • Draft 2009 Transportation Disadvantage Service Plan (TDSP) Minor Update; • Federal Transit Administration (FTA) Sections 5310, 5311, and 5311 ARRA Grants; • Community Transportation Coordinator (CTC) Report; and • The next LCB meeting will be held on September 9. E. Congestion Management System /Intelligent Transportation System (CMS /ITS) Stakeholders Committee Mr. Tindall reported on the following: • There is no report because the committee has not had a meeting since March 25 and their May 27 was cancelled; and • The next CMS /ITS meeting will be held on July 22. 6. Consent Section A. May 8, 2009 Meeting Minutes Chairman Halas entertained a motion to approve the May 8, 2009 meeting minutes with an amendment to include Commissioner Coyle's comments in support of a public hearing and a public process for the Turner River Wildlife Crossing. Commissioner Coyle: I move to approve the May 8, 2009 meeting minutes as corrected. Councilwoman Sulick: I second the motion. MOTION CARRIED UNANIMOUSLY. 7. Public Hearing Packet Page -1217- 10/9/2012 Item 16.D.11. MPO Meeting Minutes June 12, 2009 Page 6 A. Approval of Final FY 2009/2010- 2013/2014 TIP Mr. Tindall noted that the approval of the Final FY 2009/2010- 2013/14 TIP required the chairman to open the public hearing, discussion, public comments, close the public hearing, and a roll - call -vote. Chairman Halas opened the public hearing. Ms. Faulkner asked the MPO Board to approve the FY 2009/2010 - 2013/14 TIP and the resolution after consideration is given to public comments. She noted that the MPO Board was emailed an updated version of Sections G and H which is FDOT's Work Program and a copy was provided on the dais. She reported that each year, the MPO is required to develop a financially - feasible TIP that includes highway, aviation, transit, TD Program and TEPs that are to be funded with State and Federal dollars over the next five years. The MPO's approval of the TIP represents the end of a process that began last summer with the adoption of transportation project priorities. Highway projects that are included in the TIP must be derived from the MPO's Long Range Transportation Plan (LRTP). Commissioner Henning noted that the TIP was not labeled "Attachment A" and the incorporation of the resolution in the TIP was confusing as presented. He was also confused with Attachment B (Errata Sheet) on the executive summary. Commissioner Coyle asked about Item 8A (Approval of Resolution Authorizing the MPO Director to Process Administrative TIP Amendments between July 1st and September 301h) Chairman Halas noted the confusion between the resolution in the TIP and the resolution in Item 8A. Mr. Tindall stated that TIP administrative amendments (Item 8A) allow the MPO director to process administrative amendments between July 1St and September 30th to cover the three month gap between expiration of the current TIP and the new Federal fiscal year. Mr. Tindall noted that the TIP resolution is located on Page XIII in the TIP. Councilwoman Sulick asked about the Adopted 2008 Unfunded Priorities on Page XXV and if the Jolley Bridge project would be removed because it has been funded with Stimulus funds. Mr. Tindall stated that Agenda Item 8B (2009 Unfunded Priority List) is recommending a new Unfunded Priorities list and MPO staff is recommending that the Jolley Bridge be taken off the list. Councilwoman Sulick asked about the Lee - Collier transit route connection referenced on Page XXIX and asked if it would be removed. Ms. Faulkner stated that FDOT notified both Lee and Collier Counties that funding for the first year (FY 2008/09) of the Service Development Program had been removed from FDOT's Work Program, but FY 2009/10 funding has been maintained. Ms. Arnold presented an overview of the Lee - Collier connection and stated that the ATM Department is pursuing an inter -local agreement with Lee County to ensure coordination efforts are in place to be prepared when the funding becomes available. She stated that the ATM Department will be purchasing a bus with CMS funding and both jurisdictions are working with their respective Board of County Commissioners to get some funding for the next fiscal year as FDOT requires a local match for the Packet Page -1218- 10/9/2012 Item 16. D.11. MPO Meeting Minutes June 12, 2009 Page 7 Service Development Grant. She stated that the ATM Department is pursuing various alternative methods of funding. - Mr. Tindall noted that MPO staff sent the MPO Board an email on June 8 regarding the Lee - Collier connection. Chairman Halas entertained a motion to approve the FY 2009/2010 - 2013/14 TIP. Ms. Faulkner noted that public comment was needed prior to voting on this item. Mr. Tindall stated that Mr. Denninger was registered to speak. Mr. Denninger stated that he was present on behalf of the Council and Trail Lakes Camp Ground and talked about the May 8 MPO Board meeting discussion about the US 41 Turner River Rd. Wildlife Crossing. He stated that this project was at the bottom of the 2009 Unfunded Priorities list and that he hoped the project remains at the bottom. Mr. Denninger stated that he learned that the intent of this project is to have public workshops, not public hearings as public hearings would require a transcript of the meeting and not a meeting summary. He stated that he had a discussion with the project engineer and asked if substitute alternatives proposed would be discussed at the workshop and was informed that a $675,000 grant was received for the project and do not anticipate FDOT will be discussing the project but would be receiving comments on the project. He did not know if the MPO Board could affect changing the public involvement process from workshops to public hearings because some people are interested in receiving a full record on the project. Ms. Downs referred to Page XXX and stated that $750,000 (the highest priced project on the list) was the total project cost for the Dynamic Message Sign and that $250,000 has already been spent with UBS to design the signs. She also referred to Page XXXIV and read the second to last sentence in the first paragraph (highlighted section) on the page and stated that this project is intended to alleviate congestion and that she did not believe this project alleviates congestion. She noted that right -of -way has not been determined for this project and suggested that there are no quantifiable performance measures for the signs. Ms. Downs referred to Page I -A9 and noted the break -down cost for the signs and provided an overview of where the signs would be located in the county. She felt that the signs are a pollution that the county does not need. Mr. Casalanguida stated that he spoke with Mr. Bob Tipton, Collier County Traffic Operations Director, about the Dynamic Message Signs and Mr. Tipton's goal is to install the signs at strategic locations throughout the county. He stated that these signs would provide advanced warning of congested corridors and provide alternative routes which are beneficial as the urban area becomes more congested. Chairman Halas asked about mobile message signs as an alternative to permanent signs to warn people about congested areas. Mr. Casalanguida stated that mobile signs are possible but would be more difficult to react to congested areas because it happens quickly. Chairman Halas asked about the size of the proposed signs. Packet Page -1219- 10/9/2012 Item 16.D.11. MPO Meeting Minutes June 12, 2009 Page 8 Mr. Casalanguida stated that he was uncertain about the size of the signs but could provide the information to the Board. Commissioner Coyle stated that under ideal circumstances there may be a good argument for the signs, but in these times we are scrambling for money and the county does not seem to get traffic lights timed. He stated that the county has talked about SCOOT (Split Cycle Offset Optimization Technique) on Pine Ridge Rd. and as far as he knows the system is in operation and that traffic is still not moving on this or other roads in the county. Until the county sorts out the traffic light system, he was reluctant to spend money for back -ups and was not convinced that the signs would provide $500,000 in benefits. He felt that the county should solve the problem of congestion and that right now he was not interested in spending money at this point in time until there was a greater availability of funding and there is a road network system that worked, and then we could start refining traffic flows with signs. Councilwoman Sulick stated that she agreed with Commissioner Coyle's comments and stated that she felt that the signs would be eye sores and that there were other projects the county could build with the money. Commissioner Henning asked if the signs flashed. Mr. Casalanguida stated that the signs flashed and has a message on them, but he was unaware of the specific details. He responded to Commissioner Coyle's comments on the SCOOT system on Pine Ridge Rd. and stated the system has improved traffic by 6% to 10% and the county will be receiving FDOT qualification for FDOT roads and they are looking to expand the system. Commissioner Henning stated that the Board of County Commissioners redefined the sign codes to set a community standard and stated that the government cannot deviate what it defies its citizens to do. He agreed with Commissioner Coyle's and Councilwoman Sulick's comments. He noted that the resolution in the TIP did not reference Attachments A (Final FY 2009 -10- 2013/14 TIP) and B (Errata Sheet) and asked Mr. Teach if it would be appropriate if the resolution referenced the attachments. Mr. Teach stated that after reviewing the executive summary, he believed that MPO staff intended to label the TIP as Attachment A, but recognizing Commissioner Coyle's comment the document probably should have been labeled Attachment A at the bottom of the front page and that Attachment B is the Errata sheet. In the past years, the TIP resolution has been incorporated as part of the document and for the record, he believes that MPO staff has provided an explanation that Attachment B is an administrative attachment to the executive summary agenda items and that the document was okay as presented upon the Board's approval. Councilwoman Sulick asked about the process for removing the Dynamic Message Signs from the TIP. Mr. Tindall stated that at the September 11 MPO Board meeting staff would bring back an agenda item to take the project out of FDOT's Work Program. Mr. Limbaugh stated that the MPO would need to bring an agenda item to amend the current TIP (FY. 2008/09- 2012/13) and that the Board would have to take action to remove the Dynamic Message Signs. He also stated that the FY 2009/2010 - 2013/14 TIP will take effect on October 1st and noted that this was a Collier County project and if the County decides not to execute the contract, the project would not Packet Page -1220- 10/9/2012 Item 16. D.11. MPO Meeting Minutes June 12, 2009 Page 9 move forward. FDOT would have to work through its gaming cycle to re- appropriate the funds that are available back to Collier County for a future project. Commissioner Coyle recommended that when MPO staff is asking the Board to take action on two items (TIP and resolution), rather than embedding the resolution in the executive summary, to separate the them into two action items, clearly identifying what the Board is being asked to take action on. Ms. Faulkner acknowledged Commissioner Coyle's recommendation and stated that staff would comply. Chairman Halas closed the public hearing and asked for a Roll Call Vote. Commissioner Coyle: I move to approve the Final FY 2009/2010 - 2013 /14 TIP with the exception of the $500,000 for the Dynamic Message Signs. Councilman Willkomm: I second the motion. Ms. Seaton called the Roll. Commissioner Coyle Yes. Commissioner Henning Yes. Commissioner Halas Yes. Councilwoman Sulick Yes. Councilman Trotter Yes. Councilman Willkomm Yes. MOTION CARRIED 6 TO 0. Chairman Halas entertained a motion to approve Resolution 2009 -03. Commissioner Coyle: I move to approve Resolution 2009 -03. Commissioner Henning: I second the motion. Chairman Halas asked for a Roll Call Vote Ms. Seaton called the Roll. Commissioner Coyle Yes. Commissioner Henning Yes. Commissioner Halas Yes. Packet Page -1221- 10/9/2012 Item 16.D.11. MPO Meeting Minutes June 12, 2009 Page 10 Councilwoman Sulick Yes. Councilman Trotter Yes. Councilman Willkomm Yes. MOTION CARRIED 6 TO 0. S. Board Action Items A. Approval of Resolution Authorizing the MPO Director to Process Administrative TIP Amendments between July 1St and September 30th Mr. Tindall presented an overview of the TIP administrative amendments and stated that this process allows the MPO director to process administrative amendments between July 1St and September 30"' to cover the three month gap between expiration of the current TIP and the new Federal fiscal year. Commissioner Coyle: I move to approve. Councilman Willkomm: I second the motion. MOTION CARRIED UNANIMOUSLY. B. Approval of 2009 Unfunded Priorities Mr. Tindall presented an overview of the 2009 Unfunded Priorities and stated that each year, the MPO Board adopts an Unfunded Priorities list for the Federal Surface Transportation Program and State funding that becomes available in the new "fifth year" of FDOT's Five -Year Work Program. He noted MPO staff's recommendations and stated that the following projects were added to the end of the list: Camp Keais Rd. (4 laning), Veterans Memorial Parkway (New 6 lane facility), and US 41 (Turner River Wildlife Crossing). Discussion ensued regarding the 2009 Unfunded Priorities. Chairman Halas asked about the Second Gordon River Bridge Corridor Study. Mr. Tindall stated that Mr. George Archibald with the City of Naples requested that the project remain on the list but rank low in case some funding becomes available. Commissioner Henning asked about the Enhancement Box Set - Aside. Mr. Tindall stated that the Enhancement Box was a combined box that includes the CMS Box and Pathways Box for their Priorities for congestion, pathways, and safety related projects. The Set -Aside Box was recommended by the MPO's liaison because there has been success with getting funding for boxes, last year the MPO requested $5 million for the new Fifth Year of FDOT's Work Program and was awarded $4.2 million. Commissioner Henning observed that the County is receiving less money in sales and gas taxes, less impact fees, and roads projects such as the Golden Gage Blvd. east of Wilson Blvd. is being pushed out further and he would like to get some of the road projects completed. The Board of County Commissioners (US 41 and Collier Blvd. consortium) is trying to pull funding together to make it happen. He stated that he would like to see projects like the east/west Whippoorwill ($1 million for the project) used as enhancements because of the diminishing funding sources instead of pathways although they are important. Mr. Tindall stated that the Board could identify specific projects for the list. Packet Page -1222- 10/9/2012 Item 16. D.11. MPO Meeting Minutes June 12, 2009 Page 11 Commissioner Henning asked for Mr. Casalanguida's opinion. Mr. Casalanguida stated that there is an opportunity to start reviewing congestion management projects at some of the intersections that does not require right -of -way and is construction ready. Some of the funding can be utilized for projects in the LRTP. He stated that the Whippoorwill project would provide congestion management because it takes trips off the Pine Ridge Rd. and Livingston Rd. intersection as the project is already designed and right of way is already acquired. Mr. Casalanguida stated that another project to review for Box funding and congestion management is Airport Rd. and Orange Blossom Drive, and the Board could identify other projects consistent with the LRTP, but are more tangible. At the direction of the Board, MPO staff and County staff would bring back tangible projects that will benefit the Cities of Naples and Marco Island, and Collier County. Commissioner Henning agreed with Mr. Casalanguida. Councilman Willkomm stated that the City of Naples would not move forward with number 11 (Second Gordon River Bridge Corridor Study) as this project has not been brought before the City council and that there are other higher priority projects the City has. He questioned if the project should be on the list and stated that he would rather have sidewalks to and from schools. Mr. Tindall stated that if it was the Board's desire to remove any particular project from the list, MPO staff would be in full support. Councilwoman Sulick asked for a definition of enhancements. She stated that having a designated Enhancement Box for projects such as sidewalks and lighting needs to be protected as an entity in order to finish projects within the existing urban area that would not qualify for road projects. Mr. Limbaugh stated that the Board sets what an enhancement is and that the Board is setting aside $5 million for capacity funding. These are Federal dollars that come to the Collier MPO to add capacity to the roads. Enhancement projects could include transit, sidewalk, or congestion management; projects have not been identified because the funding will not be available until five years. He stated that Box funding is reviewed as uncommitted funds and is easier to move or divert. The Board and the committees will determine enhancement projects and the projects would need to be consistent with Federal standards. Chairman Halas stated that after reviewing the committee's ranking and the input provided, the Board has to consider the committees' recommendations as they put a lot of time and effort in the process. Commissioner Coyle stated that the issue of the Second Gordon River Bridge has been around for several years and have not gone anywhere and that he does not image another bridge at that location. He asked the Naples City Council to provide guidance to the MPO Board to determine if the project should be removed from the list. He stated that it would be his preference to take the project off the list, but the Board should have support from a majority of the City Council. He proposed allocating some of the enhancement funding to the Gordon River Greenway project for sideways, pathways, or for a bridge pathway /bikeway across the Gordon River and south along the west side down to Tin City as this has been plan for approximately 15 years, but no funding has been allocated for the project. Mr. Tindall noted that several months ago when the Board approved Enhancement projects, the Board ranked the Gordon River Greenway project number four on the Priorities list. He stated that as the MPO goes through the process with the committees with direction from the Board, the project can be considered for a top priority. Chairman Halas noted that Item 8E was the approval of the 2009 Projects for Pathways Box Funds. Councilwoman Sulick asked about different approaches for the Unfunded Priorities. Mr. Tindall stated that additional projects would need to be submitted to the CMS /ITS committee to be added to the list. Mr. Limbaugh noted that FDOT will be using the 2009 Unfunded Priorities list in the September /October timeframe for the development of FDOT's new Work Program. Mr. Tindall asked if this item could come back to the MPO Board at their September meeting. Mr. Limbaugh confirmed that this item could be brought back. Mr. Tindall stated that the City of Naples can get input from their council prior to taking final action on the list. Packet Page -1223- 10/9/2012 Item 16.D.11. MPO Meeting Minutes June 12, 2009 Page 12 Mr. Zarroli stated that he lived in the Windermere community and was present to urge the MPO Board to add to the Box funds, the connector at the south end of Whippoorwill to the end of Livingston Rd. He stated that all of the communities in the area have one exit to north on Pine Ridge Rd. which is a challenge for people who want to go south. He stated that people are making a U -turn at Pine Ridge Rd. which is a safety hazard and proposed building aJeder to go back over to Livingston Rd. Commissioner Coyle asked Mr. Casalanguida if there was a developer agreement that requires the developer to complete that additional portion. Mr. Casalanguida stated that there was a developer agreement, but it did not require the developer to build it the way the agreement panned out. About three Board of County Commissioners meetings ago, the agreement was that the developer provide the plans, right of way, and that it is consistent with the LRTP, but rather than take impact fee credits the project was deferred as there were three other capital projects (Collier Blvd., Davis Blvd., and Oil Well Rd.) primary for impact fees. Commissioner Coyle asked if the County owned the right of way. Mr. Casalanguida confirmed that the county owned the right of way and stated that the project was construction ready. Commissioner Coyle stated that now was not the time to construct the project but asked Mr. Casalanguida to provide the Board of County Commissioners a report at their next meeting. Commissioner Henning expressed that he would like to see interconnectivities further down the road. Commissioner Henning: I move to table the approval of the 2009 Unfunded Priorities until the September 11 meeting. Commissioner Coyle: I second the motion. MOTION CARRIED UNANIMOUSLY. C. Approval of FY 2008/09- 2010/11 UPWP Amendment Ms. Lantz stated that at the May 8, 2009 MPO meeting, the Board approved the FY 2008/09- 2009/10 UPWP. After the meeting, the MPO received notification that FYs 2008 -2009 and 2009 -2010 for FTA Sections 5303 grant funding allocations had increased. She stated that the UPWP was amended to recognize the increase in funding. FY 2008 -2009 funding allocation increased from $62,697 to $69,661 and FY 2009/2010 funding allocation increased from $69,661 to $90,920. Chairman Halas entertained a motion to approve the FY 2008/09- 2010/11 UPWP Amendment. Commissioner Coyle: I move to approve. Councilwoman Sulick: I second the motion. MOTION CARRIED UNANIMOUSLY. D. Approval of the 2009 Priorities for the CMS Box Funds Ms. Lantz presented an overview of the CMS Box and stated that at the May 8 MPO Board meeting there was some confusion regarding the list of priorities and that MPO staff wanted to clarify that the CMS priorities is for FYs 2009/10 ($217,000), 2010/11 ($560,645), 2011/12 ($375,000), and 2012/13 (500,000) totaling $1,652,645. Packet Page -1224- 10/912012 Item 16. D.11. MPO Meeting Minutes June 12, 2009 Page 13 Councilwoman asked about number 11 (missing links program). Ms. Lantz stated that the project ranked low on the list because there were no sponsors for the project. Councilwoman Sulick: I move to approve. Commissioner Henning: I second the motion. MOTION CARRIED UNANIMOUSLY. E. Approval of the 2009 Projects for Pathways Box Funds Ms. Lantz stated that the MPO sets aside $500,000 for FY 2010/11, $500,000 for FY 2011/12, and $2,000,000 for FY 2012/13 from its Federal allocation of Surface Transportation Program funding for pathways projects throughout Collier County. On May 26, the PAC recommended pathways priorities derived from the needs list in the Comprehensive Pathways Plan that was adopted on January 12, 2006. Chairman Halas asked if there was an open discussion with regards to moving funds from the Pathways priorities for the Gordon River Greenway project. Ms. Lantz stated that the MPO reviewed the projects in the Pathways Plan and the PAC ranked projects from the Plan. She did not believe that the Gordon River Greenway project was in the Plan. Mr. Tindall stated that the discussion to include the Gordon River Greenway project is in 2012/13 when the Enhancement Box (CMS and Pathways) is combined. He stated that procedurally priorities for Pathways Box funding have always been taken from the adopted Plan. Ms. Lantz noted that the MPO is in the process of updating the Comprehensive Pathways Plan in which other projects can be included. Councilwoman Sulick and Commissioner Coyle asked about the PAC's ranking system. Ms. Lantz stated that the PAC ranked projects after reviewing each project for constructability, funding, safety, and other considerations. Mr. Casalanguida noted that the Comprehensive Pathways Plan was several years old and priorities change due to projects being built as part of County roadway projects, funded by Safe Routes to Schools among other things. The PAC analyzed the priority list from a real -life snapshot and reprioritized projects. Commissioner Coyle suggested presenting the Board with only important considerations and leave out the priority ranking from the Pathways Plan..He felt that the MPO function and operation is the most convoluted and complex planning exercising he had ever encountered in government. Commissioner Coyle encouraged the MPO to make the planning process simpler for the public to understand. Councilman Willkomm felt that the City of Naples was at a disadvantage with the list of Pathways priorities and expressed that he would not support the priorities. Packet Page -1225- 10/9/2012 Item 16.D.11. MPO Meeting Minutes June 12, 2009 Page 14 Commissioner Halas entertained a motion to approve the 2009 Projects for Pathways Box Funds. There was not support to approve the list. Commissioner Halas then entertained a motion to bring this item back to the September 11 meeting. He asked the MPO to provide some background information as to how the projects were prioritized. Mr. Tindall asked FDOT if the priorities could be brought back to the September 11 MPO Board meeting. Mr. Limbaugh confirmed that the Pathways priorities could be brought back and stated that the MPO could change the current Pathways list or defer and take action at the next meeting. Mr. Casalanguida stated that the PAC reviewed where the general public walks by looking at cow paths and what communities may be underserved by the current pathways system. He stated that the last round of Enhancement grants went to the Cities of Naples and Marco Island with County support and the PAC is trying to spread out projects evenly based on need. Mr. Bonness stated that the PAC ranked the projects based of dire needs and that White Blvd. was ranked at the top of the list because there was a fatality several years ago. Chairman Halas asked if there was a foot count on the priorities chosen and if the committee ranked the projects based on criteria. Mr. Bonness stated that the priorities were chosen based on cow paths and some input is provided by the TAC. Chairman Halas asked Mr. Bonness what he recommended for the Board to get through this impasse. Mr. Bonness recommended that the Board rank the Pathways priority list. Mr. Tindall presented an overview of the membership of the PAC and noted that the committee were all at -large members and not appointed by any particular jurisdiction and the membership maybe weighted more towards unincorporated Collier County and Marco Island because those are the volunteers the MPO has. He stated that the MPO would make an effort to recruit more representation from the City of Naples. Mr. Tindall stated that City of Marco Island staff members participated at every PAC meeting and provides input and that has not always been the case with the City of Naples staff members. Councilman Willkomm stated that he did not want to give the impression that pathways are not important in other areas in the County as someone walking in the street in not an acceptable condition. He expressed that he did not like to see people having to walk in traffic especially pushing a baby in a stroller; he finds it to be unacceptable in any location. He felt that cow paths along the highway and other areas should be addressed but not to the detriment of his constituents. Mr. Mohike presented an overview of how the MPO committees evolved since the 1980s and 90s. He stated that in approximately 1992, the CAC created an environment supported by the MPO to create a PAC and this was supported by the TAC. There was merit to have a PAC to review pathways separately and vet projects accordingly. Mr. Mohlke expressed that the committee is trying to come up with a sensible program based upon data that is 3 years old and trying to harmonize priorities created in 2005 with the requirement of 2009. Packet Page -1226- 10/9/2012 Item 16.D.1 1. MPO Meeting Minutes June 12, 2009 Page 15 Commissioner Coyle stated that the Board is looking for the criteria to base the Pathways prioritization on. He stated that Conservation Collier uses criteria to decide which piece of environmentally sensitive land to purchase and which has the most value to the public. The fundamental concern of the Board is that the criteria for prioritizing the projects are not provided for review. Commissioner Coyle stated that may be the changes the Board would like to make are to encourage all Collier County commissioner districts to be represented on the PAC. He asked about the ramifications of taking action on this item at the next Board meeting. Mr. Limbaugh stated that FDOT needs the Pathways Priority list in September. Commissioner Coyle: I move to table the 2009 Projects for Pathways Box Funds until the September 11 Board meeting and that the Board is provided a clear justification for the priorities. Councilman Willkomm: I second the motion. Councilwoman Sulick stated that although the City of Naples has a small population of residents in comparison to the County and other areas within the County, the City plays host to a tremendous influx of tourist and the City bears the expense of meeting the needs of the tourist during tourist season. She stated that these things need to be taken into consideration because everyone in the County benefits from the City's facilities for recreational activities. Chairman Halas stated that he would have thought when the City of Naples was laid out that sidewalks would have been provided as the infrastructure of the City was being built. He stated that he understands Councilwoman Sulick's concerns but he felt that there has been some neglect of building said facilities. Commissioner Coyle stated that if a criteria for building sidewalks is applied to the City of Naples, the same criteria has to be applied for the Board of County Commissioners for not providing the necessary sidewalks for unincorporated Collier County. He stated that all of Collier County has an equal right to have funding to address the issue of sidewalks. MOTION CARRIED UNANIMOUSLY. F. Approval of the Amendment to the Staff Services Agreement Mr. Tindall presented an overview of the updates to the Staff Services Agreement and stated that his current performance evaluation is conducted by Mr. Norman Feder, Transportation Administrator or his designee Mr. Casalanguida. He stated that he MPO is looking to expand the MPO's director performance evaluation to include each of the MPO's committee chairs to perform additional evaluations of the director. Chairman Halas stated that he agreed with including the committee chairmen to perform additional evaluations on the MPO director. Mr. Tindall stated that as a follow up item, he will be working with the advisory committees to come up with specific criteria and to come up with a system to identify all of the areas that need to be addressed on an annual basis and come back to the Board at a later date. Packet Page -1227- 10/9/2012 Item 16.D.11. MPO Meeting Minutes June 12, 2009 Page 16 Commissioner Coyle asked how the committee chairmen evaluations would be handled. Mr. Tindall stated that evaluations by the committee chairmen would be worked through the process of identifying criteria. Commissioner Coyle suggested that the MPO Board be included in Mr. Tindall's evaluation. He also suggested that the evaluation include options such as, "unacceptable, needs improvement, acceptable, exceptional" and provide an opportunity to include written comments. The MPO Board's and the committee chairmen's evaluations will be forwarded to Mr. Feder and Mr. Feder will take his own impressions and make the final determination about Mr. Tindall's performance. Commissioner Coyle also suggested that the committee chairmen's evaluations be provided to Mr. Feder. Chairman Halas asked that the evaluation be brief for the MPO Board so that the Board does not get bogged down with completing an essay and that the evaluation include boxes to check off. Mr. Teach suggested that the MPO bring back the Amendment to the Staff Services Agreement at the next meeting for Board approval and that the committee chairmen's evaluations of the director be presented to the Board first and then react to the evaluations in addition to the Board's observation of the director. Commissioner Coyle: I move to continue the Amendment to the Staff Services Agreement at the September 11 MPO Board meeting. Councilwoman Suiick: I second the motion. MOTION CARRIED UNANIMOUSLY. G. Approval of the Bike /Ped Map Scope of Services Change Order Ms. Faulkner stated that Dyer, Riddle, Mills, and Precourt, Inc. (DRMP) was issued a notice to proceed on May 14, 2008 to produce a Bike /Pedestrian Users Map for Collier County. The scope of work indicated the contractor was to take the previous database and map and simply update them. MPO Board approval of the Bike /Pedestrian Map Scope of Services change order. The revised scope is a zero - dollar change order revision of the tasks that will allow much more of the work order cost to go towards the data collection task. Councilman Wilikomm: I move to approve. Commissioner Coyle: I second the motion. MOTION CARRIED UNANIMOUSLY. 9. Reports and Presentations (May Require Board Action) A. Discussion of the Request for Proposal (RFP) for Transit Services Packet Page -1228- 10/9/2012 Item 16. D.11. MPO Meeting Minutes June 12, 2009 Page 17 Ms. Arnold stated that the ATM Department has issued a RFP with the sole purpose and intent of obtaining proposals from interested and qualified firms to provide consulting services for the CAT Program. The Scope of Services contains work tasks believed necessary for General Consulting Services for Urban Design, Site Development Plan, Environmental Assessment, Transit/Transportation Planning, Green Initiatives, Project Management, Technical Studies and Data Collection for the development of an Intelligent Transportation System (ITS) and Geographic Information Systems (GIS) that meet CAT needs. The selected firms will be available to provide general consulting services for existing and future project tasks including projects identified for funding with American Recovery and Reinvestment Act (ARRA) funds. Based on the strict schedule associated with these funds there was not sufficient time to bring the RFP through the MPO public participation process, therefore, the RFP was presented to the committees and the MPO Board for informational purposes. Discussion ensued regarding the RFP for transit services. Chairman Halas asked about funding for ATM general consulting services. Ms. Arnold stated that the ATM Department is seeking ARRA funding to purchase electronic fare boxes, to purchase a hybrid bus, a passenger counter, and other ITS technology to make the buses more efficient. Councilwoman Sulick asked about ITS technology and stated the Board felt that the County was not ready to move forward with this technology. Ms. Arnold stated that the ITS technology would be on the bus, such as vehicle locators, electronic fare boxes, and passenger counters. She stated that there was a request to conduct a study to have ITS technology at the bus stops that identifies when the next bus is coming. She stated that this technology is not included, but has the capability to be added at a later time. Chairman Halas asked about the benefits of collecting data from the ITS technology. Ms. Arnold stated that the data will aid in providing more efficient bus services and collects data and allows the ATM Department to apply for more funding. Commissioner Coyle stated that the RFP for transit services was on the Board of County Commissioners' consent agenda and raised a question considering the cost associated. He stated that this item was approved by the Board of County Commissioners and asked why this item was being presented to the MPO Board. Ms. Arnold stated that the grant application was presented to the Board of County Commissioners and that this was presented to the Board for informational purposes only. She noted that the ATM Department was looking to purchase a hybrid bus and that the MPO Board was interested in the technology. Ms. Arnold stated that she found that there is not a lot of data on hybrid technology to show the return on investment, and that Florida has a program called the "Hybrid Ride" and Collier County will be participating and receiving a bus for two weeks to find out its efficiency and will be working with the maintenance staff to collect data. B. FDOT Update Mr. Limbaugh reported on the following: FDOT is working on the Work Program after the $120 million cut to Transportation Trust Funds. Collier County projects affected are currently unknown; and FDOT is currently waiting on the materials for the mast arms in the City of Naples as the contractor is unable to get the materials from the manufacturer. Councilwoman Sulick asked when would FDOT consider suing the contractor and hiring another contractor for the mast arms project in the City of Naples. Packet Page -1229- 10/9/2012 Item 16.D.11. MPO Meeting Minutes June 12, 2009 Page 18 Mr. Limbaugh stated that there were pros and cons to Councilwoman Sulick's suggestion and stated that the materials would still have to be purchased if the contractor was replaced and the materials already purchased by the current contractor are owned by FDOT. Councilwoman Sulick stated that the City is six and a half years into the project and at some point; someone has to tell the contractor that the contract has not be fulfilled and sue. She asked if FDOT considered her suggestion. Mr. Limbaugh stated that FDOT has considered Councilwoman Sulick's suggestion and that FDOT is getting closer to making that decision, but the department is not at the point. Commissioner Coyle asked if the contractor was currently on the list of FDOT contractors. Mr. Limbaugh confirmed that the contractor was not on FDOT's list of contractors. Commissioner Coyle asked if the contractor was permanently off the list or would the contractor be able to get back on the list? Mr. Limbaugh stated that the contractor could be placed back on the list if the job was completed. Councilman Trotter asked if the stimulus funding for the Jolley Bridge project was on track. Mr. Limbaugh confirmed that the Jolley Bridge project was on track. 10. Manager's Report (May Require Board Action) Mr. Tindall announced that the 2035 LRTP workshop will be held on June 17 at the Three Oaks Banquet and Conference Center located at 20991 Three Oaks Parkway, Estero and encouraged the Board to attend. He stated that MPO staff provided the Board correspondence with information announcing the workshop along with directions. Chairman Halas was concerned about the joint workshop with the Lee County MPO Board. Mr. Tindall noted that the workshop will be for LRTP orientation purposes only and there will be no action items to vote on. He stated that the workshop is held to answer Board questions, and for the Board to provide MPO staff and the consultant with general direction on how to proceed with the study. Mr. Tindall also announced the public meeting for the Project Development and Environment study for SR 29 (from Oil Well Road to SR 82). He stated that the meeting will be held on June 23 at the Immokalee One Stop Career Center, 750 S. 5th Street, Immokalee. A discussion will be held about possible alignments to the east and west of downtown Immokalee. Mr. Tindall encouraged everyone to attend. 11. Member Comments Chairman Halas asked for Board member comments. Packet Page -1230- 10/9/2012 Item 16.D.11. MPO Meeting Minutes June 12, 2009 Page 19 Councilman Trotter stated that as part of Marco Island's City Council budgeting process, the city's financial planning committee recommended coming up with (for discretionary capital for projects) a business case analysis to review cost, benefits, and alternatives. He stated that some of the tactics can be used with the MPO to have a structured way of reviewing projects. Councilman Trotter stated that he would share the criteria with the MPO and would send to Mr. Tindall. Chairman Halas stated that there was a MPO Board member who had a difficult time attending Board meetings and he entertained the thought of vacating the position and giving the seat to the County, or either the Cities of Naples or Marco Island. The person who represents Everglades City is not interested in the activities of the MPO Board. He suggested that the Board discuss this issue at their September meeting. Chairman Halas encouraged the MPO to be more diligent with items presented to the MPO Board and that the County attorney has adequate time to review back up data in how items are prioritized. He stated that the Board relies on MPO staff to ensure that items are well presented to provide a good understanding of the projects presented. 12. Next Meeting Dates The next MPO Board meeting will be held on September 11 at 10 a.m. 13. Adjournment Commissioner Coyle: Councilman Willkomm: I move to adjourn. I second the motion. MOTION CARRIED UNANIMOUSLY. Having no further business, the MPO Board meeting was adjourned at approximately 12:31 p.m. Packet Page -1231- From: Davis, Julia [luIia.Davis @dot.state.f1.us] Sent: Tuesday, June 19, 2012 2:34 PM ro: CarterGlama Subject: RE: FTA transfer for FM 427949-1 (FY 12/13 project) Dn itq way to Bartow today. If r( ere it goes to Central Office.) Julia Julia B. Davis, AICP, Transit Projects Coordinator Florida Department of Transportation, District One Modal Development Office /Public Transit Fort Myers Operations Center - Mail station 1 -93. 2981. Northeast Pine Island Road ape Coral, Florida 33909 Phone, (239) 656 -7800. Fax, (239) 656 -7737 ulia.davis@dot.state.fl.us From: CarterGlama [ mailto :GlamaCarter@)colliergov.net] Sent: Thursday, June 14, 2012 4:34 PM ro: Davis, Julia; ArnoldMichelle Cc: Scott, Trinity Subject: RE: FTA transfer for FM 427949 -1 (FY 12/13 project) 10/9/2012 Item 16.D.11. 3ood afternoon Julia. Attached please find the Toll revenue letter request for the CMS funds project FM 427949 -1 Bus Shelters. Please et m e know if you need anything else, I will be glad to provide it. fhankyou From: Davis, Julia (mai Ito: IuIia.Davis( dot.state.fl.us] Sent! Wednesday, June 13, 2012 1:28 PM ro FerGlama; ArnoldMichelle :c: _.,ott, Trinity Subject: RE: FTA transfer for FM 427949 -1 (FY 12/13 project) 3lama, fes, you will need to request toll revenue credits on this project. can put your request through the transfer window now and you can go ahead and send me a request for the toll revenue credits, and I :hink the timing will all work out. ulia ulia B. Davis, AICP, Transit Projects Coordinator ?lorida Department of Transportation, District One vlodal Development Office /Public Transit. -ort Myers Operations Center -Mail station 1 -93. 1981 Northeast Pine Island Road -ape Coral, Florida 33909 ?hone, (239) 6567800. Fax, (239) 656 -7737 ulia.davis @dot. state.fl.us =rom: CarterGlama [ mailto :GlamaCarter @colliergov.net] Sent; Wednesday, June 13, 2012 11:49 AM ro pis, Julia; ArnoldMichelle :c::..ott, Trinity Subject: RE: FTA transfer for FM 427949 -1 (FY 12/13 project) 3ood morning Julia. Please see information highlighted it Packet Page - 1232 --hed application. Please clarify for me: These funds do not require a soft match, correct? Thank you 10/9/2012 Item 16.D.11. Glama From: Davis, Julia [ mai Ito: JuIia.Davis @dot.state.fl.us] Sent: Wednesday, June 13, 2012 9:29 AM To: ArnoldMichelle; CarterGlama Cc: Scott, Trinity Subject: FTA transfer for FM 427949 -1 (FY 12/13 project) Ladies, The flexing of CMS funds ( "the FTA Transfer ") happens quarterly. If you wish to put this project, FM 427949 -1 (FY 12/13 project) through the FTA Transfer process at this opportunity, I need this information by 3:00 PM TODAY. Specifically, I need the following items from you: 0 The FTA grant number for this project; The amount of the transfer, and, A copy of the first page of the grant application [recipient Name Collier County FTA Grant Number (Fedtech Bulletin 07 -01) Transfers to FTA in FFY07 will need new grant numbers established with FTA )rior to the transfer. FTA gram num p! Wr Financial Project Number(s) FM 427949 -1 3TIP page number 277 ?AC/WP Fund 2013 FTAT pgm 16, $336,872.00 and 2013 SU pgm 16 $336,872.00 Amount of transfer K �opy of grant application first page (Fedtech Bulletin 04 -01) (Please attach) thanks, ulia ulia B. Davis, AICP, Transit Projects Coordinator '71orida Department of Transportation, District One vlodal Development Office /Public Transit Tort Myers Operations Center- Mail station 1 -93. ?981 Northeast Pine Island Road ,ape Coral, Florida 33909 ?hone, (239) 656 -7800. Fax, (239) 656 -7737 ulia.davis @dot.state.fl.us Jnder Florida Law, e-mail addresses are public records. It you do not want your e -mail address released in response to a public records r quest, do not send electronic mail to this ntity. Instead, contact this office by telephone or in writing. 4 Packet Page -1233-