Agenda 09/25/2012 Item #16D1 9/25/2012 Item 16.D.1 .
EXECUTIVE SUMMARY
Recommendation to recognize the transfer of responsibilities as Lead Agency from Collier County
Housing, Human and Veteran Services (HHVS)to Collier County Hunger and Homeless Coalition
(HHC) as they are designated the Collaborative Applicant/Lead Agency for the purposes of
submitting Continuum of Care grant applications to the U.S. Department of Housing and Urban
Development.
OBJECTIVE: Inform the Board of actions necessary resulting from the issuance of the Interim
HEARTH Act Rule (Homeless Emergency Assistance and Rapid Transition to Housing) as it relates to
the CoC application process.
CONSIDERATIONS: As background, on May 27, 2003, the Board of County Commissioners (BCC)
accepted the Lead Agency role for the application and monitoring responsibilities associated with the
Continuum of Care grant program and approved a Lead Agency Agreement (Item # 16.A.6). CoC
programs help develop housing and related supportive services for people moving from homelessness to
independent living and provides rental assistance with supportive service to homeless with disabilities.
On October 25, 2011, the BCC authorized Collier County Housing, Human and Veteran Services
(HHVS) to evaluate the County's continuing role as the Lead Agency for the Continuum of Care Program
in Collier County (Item # 16.D.6). Collier County's Continuum of Care is led by the Hunger and
Homeless Coalition and has the participation of many not for profit entities in Collier County.
Recently, Congress passed the HEARTH Act, and as a result HUD has issued new guidance on the
membership and structure of CoCs nationwide. The Act eliminates the Lead Agency role Collier County
HHVS has held since 2003 and replaced it, in part, with a new role called the Collaborative Applicant.
The Collaborative Applicant is responsible for applying for and carrying out projects on behalf of the
Continuum of Care. The Collaborative Applicant establishes that the CoC is responsible for designing,
operating, and following a collaborative process for the development of applications as well as approving
the submission of applications.
In light of these HUD changes, the Collier County Continuum of Care (FL606) voted at their August 2,
2012 meeting for the Collier County Hunger and Homeless Coalition (HHC) to be designated as its
Collaborative Applicant/Lead Agency, as outlined in the HEARTH Act. The agenda and minutes of this
meeting are provided in the supporting documentation for this agenda item.
Consistent with the Interim Rule HHVS/Collier County will no longer perform the role of Lead Agency
as of the date of notification to HUD. As the HEARTH Act rule is further finalized and guidance issued
by HUD, any clarifications or changes further affecting Collier County will be brought to the BCC for
consideration.
HHVS remains committed to the goals of the CoC and will work with HUD officials, HHC and all
participating agencies to ensure a successful transfer of the Lead Agency role.
FISCAL IMPACT: To the extent programs such as this one are not subject to single audit review, the
potential exists for reduced audit fees.
LEGAL CONSIDERATIONS: The 2003 Lead Agency Agreement expired in 2006. Since expiration
of the 2003 Lead Agency Agreement Collier County has acted as the Lead Agency. Staff will bring a
Packet Page -2457-
9/25/2012 Item 16.D.1.
participation agreement back to the Board outlining responsibilities between the County and HHC. In the
meantime, HHC's notification to HUD of its Lead Agency status can be considered the official end of
Collier County's role of Lead Agency. This item is legally sufficient and requires a majority vote—JBW.
GROWTH MANAGEMENT IMPACT: This application is consistent with the Growth Management
Plan.
RECOMMENDATION: That the Board of County Commissioners recognize that the HHVS will no
longer have the Lead Agency role and no longer be responsible for the CoC application process.
Prepared By: Elly Soto McKuen; Grant Support Specialist; Housing,Human and Veteran Services
Packet Page -2458-
9/25/2012 Item 16.D.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.1.
Item Summary: Recommendation to recognize the transfer of responsibilities as Lead
Agency from Collier County Housing, Human and Veteran Services (HHVS)to Collier County
Hunger and Homeless Coalition (HHC) as they are designated the Collaborative Applicant/Lead
Agency for the purposes of submitting Continuum of Care grant applications to the U.S.
Department of Housing and Urban Development.
Meeting Date: 9/25/2012
Prepared By
Name: McKuenElly
Title: Grant Support Specialist,Housing,Human&Veteran
8/16/2012 8:44:49 AM
Submitted by
Title: Grant Support Specialist,Housing,Human&Veteran
Name: McKuenElly
8/16/2012 8:44:50 AM
Approved By
Name: AlonsoHailey
Title: Operations Analyst,Public Service Division
Date: 9/12/2012 1:04:22 PM
Name: CastorenaMargo
Title: Manager-Federal/State Grants,HHVS
Date: 9/12/2012 3:35:03 PM
Name: GrantKimberley
Title: Interim Director,HHVS
Date: 9/14/2012 10:52:02 AM
Name: AckermanMaria
Title: Senior Accountant,Grants
Packet Page -2459-
9/25/2012 Item 16.D.1.
Date: 9/14/2012 11:11:53 AM
Name: CarnellSteve
Title: Director-Purchasing/General Services,Purchasing
Date: 9/14/2012 1:54:44 PM
Name: WhiteJennifer
Title: Assistant County Attorney,County Attorney
Date: 9/17/2012 4:38:47 PM
Name: PryorCheryl
Title: Management/Budget Analyst, Senior,Office of Management&Budget
Date: 9/17/2012 5:19:23 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Management&Budget
Date: 9/17/2012 5:23:20 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 9/18/2012 3:22:14 PM
Name: IsacksonMark
Title: Director-Corp Financial and Mgmt Svs,CMO
Date: 9/18/2012 3:59:58 PM
,mow,
Packet Page -2460-
9/25/2012 Item 16.D.1.
CoC Minutes
August 2, 2012
3:00 p.m.
Attendees: Debra Mahr, Nicole Muley, Rene Givens, Michael Porpora, Lou
Hoegsted, Fred Richards, Pattie O'Connor, Todd Ryan, Elly Soto McKuen,
Armando Galella, Eric Ashley, Margo Castorena, Pamela Baker, Taludy Sorto
Definition and Purpose: A community plan to organize and deliver housing and
services to meet the specific needs of people who are at risk of or
experiencing homelessness, as they move to stable housing and maximize self-
sufficiency. It includes action steps to prevent and end homelessness.
Welcome and Minutes: Debi Mahr welcomed the group and introductions were
made. The agenda and minutes were approved by Nicole Muley, seconded by
Lou Hoegsted.
Old Business/New Business:
I. CoC Lead: Debi started a discussion about the CoC designating a
Collaborative Applicant to submit the 2012 application. In April, 2011 the
CoC approved the Hunger and Homeless Coalition of Collier County to
pursue the role, however the Coalition wanted to revisit taking on
Collaborative Applicant for the CoC until the new Interim Rule which outlines
all the responsibilities was released. The rule was recently released by HUD
and Debi said the Coalition is ready to accept that role. This means that
the Hunger & Homeless Coalition of Collier County ( HHC) would be the
lead agency instead of Collier County and the next CoC application package
would be submitted by HHC as Collaborative Applicant to HUD. Agencies
receiving CoC funding from HUD would use their Lock's system to receive
payments. A motion was made by Nicole and seconded by Lou for the CoC to
vote on the Hunger & Homeless Coalition becoming the Collaborative Applicant.
The group voted in favor of the change. Margo Castorena joined the meeting
and reviewed some of the history and responsibilities of the lead agency and
reminded everyone about HMIS and the funding, as well as matching dollars
needed to keep it operating. Debi will be meeting with Kim Grant at the
county in the near future to discuss the change. Debi reminded the group
that there will be responsibilities that the CoC will need to meet (described
below) . Nicole also mentioned that as the Collaborative Applicant, HHC can
also apply for CoC planning funding ( up to 3% of the FPRN) when it's
Packet Page -2461-
9/25/2012 Item 16.D.1 .
time for the CoC application which will also assist with any expenses
incurred.
II. HEARTH CoC Program Interim Rule: The CoC program rule expands and
codifies into law the existing community-wide planning and application efforts
of the Continuum of Care. Debi shared a handout called the "Introductory
Guide to the Continuum of Care (CoC) Program" which explains the
requirements of the CoC program and the Interim Rule. Debi expressed that
the CoC is in pretty good shape since we have a primary decision making
group with an executive committee and committee chairs as well, but there
will be added tasks that the CoC as a whole will need to support. The
three primary responsibilities of the CoC under the Interim Rule are:
• Operating the CoC
• Designating and Operating an HMIS
• CoC planning
Each responsibility has numerous, specific tasks as outlined in the handout, so
it will be important for all members of the CoC to provide support, so that we
can work together to complete them in the future.
oak
III. III. Emergency Solutions Grant (ESG) Update
Debi gave an update about what has been completed with regards to ESG:
• The Coalition created the application, advertised• the RFP and posted it
on their website.
• A Ranking and Review Committee ( RR) was formed with five neutral
individuals from the CoC decision making group.
• The RR Committee established fair rating criteria and a procedure to
rank applications.
• The CoC RR Committee will present to Margo from CCHHVS the CoC
recommendations for ESG funding.
Debi reminded agencies that the deadline for submitting an ESG application is
Friday, August 3, 2012. When applications are received, they will be scored
by the RR Committee and they will provide their recommendations to Margo by
the end of August. Lou asked whether ESG funding would need to pass
through the Clerk of Courts or not. As of right now, there is no change in
this reimbursement process.
IV. CoC Grant Application Preparations
Packet Page -2462-
9/25/2012 Item 16.D.1 .
Rene Givens reported about the preparations for the new CoC application. She
handed out an outline of all the eligible program components and eligible costs
for the upcoming CoC grant application. She will post the handout on the
CCHHC website and any other pertinent information. Agencies should start
thinking about whether or not they will be submitting new projects. Agencies
who are not in HMIS should also work on solutions to do so. At the next
meeting, we will begin setting goals in preparation for the upcoming CoC
application, so it's important for agencies to participate.
Committee Reports:
a. Employment—Fred Richards reported that they recently had two guest
speakers at their meeting, one from the Housing Development Corp and
Mary George from the Community Foundation. Fred explained that they
have been given the task to create a referral and report service for
professionals who are unemployed that need mental health services. Their
next meeting is October 4.
b. Data—Michael Porpora had no report, but said they would be meeting at
the end of August.
c. CoC planning—Debi previously discussed these items earlier in the
meeting
d. Membership/Housing—Angela Edison was not at the meeting, but Debi
said she is recommending a formally homeless person join the meetings.
e. Grants—Pam Baker did not report
f. Youth—Tom was not at the meeting, but lots of exciting things are
starting to happen for youth/young adults ages 16-24 in regards to a
drop-in center
g. Outreach—Patty reminded everyone that just because people are
homeless, they don't want to look homeless. She is collecting hygiene
items and will be bringing a basket, so if CoC members would like to
contribute, to please bring the items at the meetings.
Other:
Eric Ashley from the new Veterans Center on Horseshoe Drive South came to
the meeting and gave an overview of their programs and services. He can be
reached at James.Ashley2 @va.gov.
Next Meeting: September 6, 2012 at 3p.m.at the Hilton.
Packet Page-2463-